HomeMy WebLinkAbout04- Development Department D E V L 0 P MEN T D E P A R T ME T
..F THE CITY OF SAN BERNARDINO
REQUEST FOR COMMISSION/COUNCIL ACTION
From: KENNETH J. HENDERSON Subject: JANITORIAL SERVICES AT THE
Executive Director PUBLIC ENTERPRISE CENTER
(PEC)
Date: June 11, 1993
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Synopsis of Previous Commission/Council/Committee Action(s):
On June 10, 1993 the Redevelopment Committee recommended that the
Community Development Commission receive and file the attached staff
report informing the Commission of the processing of a purchase order
with American Building Maintenance Company in the amount of $13,860 to
provide daily janitorial services at the Public Enterprise Center
(PEC).
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Recommended Motion(s):
(Community Development Commission)
MOTION: That the Community Development Commission receive and
file the attached staff report informing the Commission
of the processing of a purchase order with American
Building Maintenance Company in the amount of $13,860 to
provide daily janitorial services at the Public
Enterprise Center (PEC) .
Admi trator KENNETH J. HEND RSON
Executive Direc or
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Contact Person(s) : Ken Henderson/Laura Muna-Landa Phone: 5081
Project Area(s): Northwest Ward(s): Six (6)
Supporting Data Attached: Staff Report/Bid Proposals
FUNDING REQUIREMENTS: Amount: $13,860.00 Source: Tax Increment
Budget Authority: Requested
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Commission/Council Notes:
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KJH:LML:rg:3147J COMMISSION MEETING AGENDA
Meeting DAte: 6/21/93
Agenda Item Number:_ Z/
D E V 0 P M E N T DEPARTM1 '% T
OF THE CITY OF SAN BERNARDINO
STAFF REPORT
JANITORIAL MAINTENANCE SERVICES FOR THE PUBLIC ENTERPRISE CENTER
Property management services at the Public Enterprise Center (PEC) were
previously handled by Interpacific Asset Management. Staff, however
became dissatisfied with the quality of service provided by
Interpacific and, pursuant to the contract terms, terminated the
property management services agreement. As such, staff is securing the
placement of all necessary vendors that provide services for the PEC
building. This will be achieved by developing contracts that are
between the Agency and service providers rather than between the
service provider and the previous property manager. The action is
necessary to assure the continuation of building services. It also
gives staff adequate time to review each service provider and consider
the future benefit of hiring another property manager whose services
would be approved by the Commission.
This item was before the Commission on June 7, 1993 and was continued
to June 21, 1993. Staff has chosen to take this opportunity to address
some of the concerns regarding the existing service provider raised at
June 7, 1993 Commission meeting. Staff has become dissatisfied with
the services provided by the current service provider, Red-Leg Building
i Maintenance, and therefore would like to replace Red-Leg with American
Building Maintenance.
Staff has solicited proposals for Janitorial services at the PEC
building and received responses from three companies as follows:
1. Murphy Janitorial Inc. , at $1296.00/month
2. Red-Leg Building Maintenance at $1391.00/month
3. American Building Maintenance at $1155.00/month
After a review of the proposals submitted, staff found the proposal
from American Building Maintenance Company to be the most responsive.
American Building Maintenance Company will provide Janitorial services
in a competent, reliable manner and for the least amount of cost. The
selection of American Building Maintenance will result in an annual
savings of approximately $2,832. Furthermore, American Building
Maintenance will provide comprehensive services that address the needs
of the Agency and the tenants at the PEC building.
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KJH:LML:rg:3147J COMMISSION MEETING AGENDA
Meeting DAte: 6/21/93
Agenda Item Number:- Z/
,.,,.
IMM
DEVELOPMENT DEAPRTMENT S 37 REPORT 0
June 11, 1993
Page Number —2—
In accordance with the most recent amendment to the Agency's
Procurement Policies and Procedures, a purchase order in the amount of
$13,860 will be executed after the Community Development Commission
receives and files this report.
Based upon the foregoing, staff recommends adoption of the form motion.
— "�jq 4
KENIRETJI J. HE ERSON, Executive Director
Development Department
-----------------------------
KJH:LML:rg:3147J COMMISSION MEETING AGENDA
Meeting DAte: 6/21/93
Agenda Item Number:
Z-m 54m"m REQUISITION/
ECOWOAIC DEVEIOPMEMrACENCy TO GUARANTEE PAYMEqETQ
is f 1�b�!►E Sts�t �;,,d , PURCHASE ORDER
NUMBER MUST APPEAR
hm&-d+o.C/ of of•ISO? INVOICES.PACKAGES,
w J a�-6c�rtf•i�tx pJ eee prf� KVCKkSE ORDER N0.
SY'
r '� r
i A�r�t-r,��,,•, 6„11i1u- hl�,ntrn,ru-e Lc • UNLESS
OTHERWISE SPE
• 3.j "4 f y :;t. . N SPECIFIED::-4
R'ive►,,ele., CA caZfx I p I Of SO Ummlino
EECCONNOMIC DEVELOPMENT AGENCY
T 201 North E Strook TAkd Fbor
( fC:'--7) L �, _►c i C/ f L San S* w**.CA 02401.1607 J
F/A ED DELNERY DATE F&S.POINT
TAXABLE N0*TAX TERMS
UNT 0l tIC11tRT”OF 111UPP E>i 011 to eCS N/A J' t uNIT► ExTt:rrs�o�l
c11� Lf ipj �k-rvlce,, c + 4e— Pe:c-
1`tT rtil�I'1C1�y -Fhr�ugh ��.�tt�r�i�y
JL IY
R
_ TOTAL =
PLEASE NOTIFY US IMMEDIATELY IF YOU ARE
UNABLE TO DELIVER BY DATE SPECIFIED. By
BUDGET ME 11111 REOUESTED BY: BUYER
AUT1i0 FBY-
E APPROVED °*' �-
APPROV
DO 0171
kubuclions: AN applicable Items under the column must be d*d cad}or compWoness atul&I rsquind hformstbn mu st ba
submitted with each requishlon.
TOW Purchase Cost 0 to$500.00 $501.0010 $5,001.00 to Over
( ,. $5,000.00 $25,000.00 $25,000
Signature Required Manapw Administrative Executive Board
Director
Bids Regtired Informal Informal 3 k*rmal 3 Formal
Advertisement Placed WA Optional
Optional Required
Cooperal"Government Purchase?
Indicate Source City/County
Required AUchments:
Bid AbstrW Indicate bids received on this sheet
or attach separate kt Attach background report
Advertisement WA I ads placed attach
cepies Required
Vendor JLWir"lon Indicate reason for vendor selection on this sheet or attach separate memo.
BIDS RECEIVED
BIDDER DATE BID B/C COMMENTS
1. i`,l.R" ��f1i+Cl �c I I!"1C'. 5�?���.3 �l•xi�•,`"/Mc L -ii1';CtCC,`�- ><< � ���:�
2.),' (i- 1W�:crrcl, P;t
k L.x ( {-,� ��hii v• �u >aa,4:►�cc ���G1��3 �llil.`•'/��r L,til 1
_ lr10. b.i,}:�i�� '% fix, IS
3.�Rr 1'lC�{1�Jltl jcjlljc �(itll�k,Y�,?C4. 'Q1 3L I f,3 115`)`L a 14+{tic XCl L r 51{i i'�
Business Classification: Small(S) Local(L) Minority(M) Woman Owned
(W) Other(0)
I
SELECTED SUPPLIER
NAME A, i(�ti1 Ya �il(IiiK l�i�til �� I )Olt
COMMENT&JUSTIFICATION: (Sole source,lowest price,most qualified,etc.)
J i. � -+I,c lc t�E=,t- f�l-lr 41,�
4--t eIie
AMERICAN BUILDING MAINTENANCE CO.
au 71,km •F##W*.,CA SM .p14)SU-1010
DATE: 4-29-93
TO:_LAURA J. MUNA-LANDA
COWANY: DEYELOPHEHT DEPARTMENT
FAX / (909) 384-5434
FROM: Len M rox_ Bran cb Bran Manacer
*UMBER OF SHEETS EXCLUDING THIS COVER SHEET -O• .
RE: IMS West Highland Avenue
San Bernardino
Laura- Oyr PrIcA will 5. er nth which Vill Include daily'
service in $ ou dosionated and week service in all others. This will
include floor.finishing n r month- IAI%ku b Libra windows in b out one
'tio* per month, all windows in b out quarterly. We will also furnish all paper
reanis and g for the restrooms and plastic liners as needed We-Currently
clean the ci mg
of Claremont Pomonj, Chino Hills Fontana U land. t In c$
list i complete contract to follow;
• Thanks. ' Len ftz
SHOULD YOU NOT RECEIVE THIS ENTIRE FAX, PLEASE CONTACTnTHE S NDER AT THE ABOVE
PHORE It"ER. .
�./AnU -- ..�
r.� AMERICA;AO'BUILDINQ MAINTENANCE Cp®
m,sr
FfiivorW*,CA 02601 .(7t4)e8?•1010
CLIENT REFERENCES
UNIVERSITY OF REDt,AMDS
1204 E. Colton Ave. VAL SPONNEIN
Redlands, CA 92373 (909) 793-2121
ext. 4530
COtl1M OF SAN BERWDINO RAliIRO BEARERA
FACILITIES MANAGEMENT
200 S. Lena Road (909) 387-2251
San Bernardino, CA 92415
CITY OF CLAREMONT LARRY MCATON
21S E. Cornell Avenue
(� Claremont, CA 91711 (909) 399-5431
UK OF AMERICA DAVID HARRIS
KOLL KAIIAGEMENT SERVICES
6300 Valley View Street (818) 105-1794
8kxma Park, CA 90620
CM OF POMONA ROBERT DeLOACH
City Hall, 505 Garey Avenue
Pomona, CA 91769 (909) 620-2261
R & B CO�MCIAL Kv"EMENT Co. VONDA JENNIN6S
9007 Arrow Route #140
Ranct►o Cucamonga, CA 91730 (909) 944-7455
CBS PROPERTY SERVICES, INC.
250 Y. First Street 1250 SHARYH SIWERS
Claremont, CA 91711 (909) 626-0688
+X#dpry M L4M MrYfr b0A0WV&kin
AMERICA . BUILDING MAINTENANCE (*.
3933 71h Stmt . F:bv&WO.CA e2501 .(714)6e2.1010 .w
PAGE T REFERENCES
CITY COMMERCIAL MANAGEMENT MICHAEL FORTLRATO
10722 Arrow Route /S14 (909) 948-1359
Rancho Cucamonga, CA 91729_050
VANIR. DEVELOPMENT CO. BEN DOMINGUEZ
290 M. "D" Street (909) 884_gq n
Vanir Tower City Hall Plaza
San Bernardino, CA 92502
MGR SERVICES INC. MARGE ALMOND
1425 W. Foot9ill Blv
d
• 909 981-4466
Upland, CA 91786 ( �
BLUE SHIELD OF CALIFORNIA JEANELL WILLIAMS
10459 Mountain View (909) 799-5741
Loma Linda, CA 92354
WELLS FARGO BAW
344 W. Third Street MARY K. WILLIAMS
(213) 253-6003
San Bernardino, CA 92402
CITY OF CHINO HILLS DAVE STILLWELI.
2001 brand Avenue DAVE 397-1784
Chino Hills, CA 91709 (90(90 225
FONTANA POLICE DEPARTMENT PAN STEWART
17005 Upland Avenue
Fontana, CA 92335 (909) 350-7766
CHINO HILLS LIBRARY
2003 Grand Avenue RAMIRO BERREIZA(909) 387.2251
Chino Hills, CA 91702
�a,ae�y d�Ar,+o„cw 9,�q►+4wwkvron►r1�rw.ne
AMERICA BUILDING MAINTENANCE CO.
R
f ae..CA vzsol .(71
4)OR-1010
April 309 1993
Ms. Laura J. Muna-Landa
CITY OF SAM BERNARDINO - DEVELOPMENT DEPT.
201 North "E. Street, Third Floor
San Bernardino, CA 92401
Dear MS. Muna:
We sincerely appreciate this opportunity to present our proposal to provide
complete Janitorial service for your facilities at the above address.
We feel that our staff has done an excellent, in-depth analysis of your needs.
You can be assured that the specifications, frequencies and cost Set fort
our proposal provide the basis for an optimum, high quality cleaning h in program.
We are most anxious to undertake the responsibility
facilities and propose to furnish thoroughly trained an experien ed nemployees
to keep your building in the best possible condition. Ys
We look forward to your comments and, should you require additional information
Or clarification concerning this proposal, please do not hesitate to contact us.
Sincerely,
RICAN BUILDING M1IINTENANCE COP'PANY
XLe Mr'ot 'I'll
Branch Manager
t1i:c 1
••A%a.r d em arWW bAono► war,#jKkWKk rr.
AMERICAN BUILDING MAINTIWNCE Co.
April 30, 1993 .
Ms. Laura J. Muna-Lands
CITY OF SAN BERNARDINO . DEVELOPMENT DEPT.
201 North "E" Street . Third Floor
San Bernardino, CA 92401
Dear Ms. Muna:
We hereby propose and agree to perform the following services in your building
located at the above address.
J"ITORIAL SERVICES
oail Services 5 Da s Per Meek (Designated Areas Only)
1 Day Per week - All Other Areas
Sweep with chemically treated dust mop or vacuum all floors.
Spot clean composition floors and carpets.
Dust desks, chairs and all other office funiture.
Clean glass desk tops.
Dust Company desk accessories.
_ Clean all ash trays and sand urns.
Properly position furniture in offices.
Empty all waste baskets and carry trash to pick up area.
Spot clean door, door frames and counters.
Spot clean partition and door glass.
Spot clean around Mall swithces.
Clean and polish drinking fountains.
Check doors and windows upon completion of work assignftnts.
Leave on only designated lights.
Monthly Services -
Perform high dusting, i.e., door sashes and tops of partitions.
Dust picture frames and clean glass.
Brush down wall and ceiling vents.
A.M"WAN OUILDINp MANCtENANCE CO.
!LS T 01H SERVICES
Daily Services 5 Days Per Week
Empty and wipe out all waste paper receptacles.
Ea►pty sanitary napkin containers and replace insert.
Polish all metal and mirrors.
Clean and polish all dispensers.
Clean and disinfect wash basins, toilet bowls and urinal$.
Disinfect underside and tops of toilet seats.
Spot clean tile walls and toilet partitions.
Spot clean walls around wash basins.
Clean floors with a germicidal solution.
Refill soap, towels, tissue and seat cover dispensers.
Semi-Weeks► Service
Pour clean water down floor drains to prevent sewer gases from escaping.
Week hr Services
Nash down ceramic tile walls and toilet compartment partitions.
Perform high dusting.
Monthly Service
Brush down vents.
EL00 t FI41SHING SERVICES
Clean and refinish all Composition floors - Monthly
1tIiMD0W CLEANING SERVICES
Wash all exterior windows, inside and outside - Quarterly
Wash lobby and-library windows inside and-outside - Monthly
r'
AAMICAN DUILDINCI MAINTEXANCE 00.
St.PP�I ES ANO E I PMENT
We will furnish all the Janitorial su lies n
perform the work a$ described here n. and equipment necesary to
such as paper towels, This tissue, toilet seat covers, hand soap,
deodorants, or plastic liners.
SUPERVISION
Supervision is directly under our Branch Manager, Len M or who is in
charge of operations in your area. Con can be reached at 1909) $82-1010.
SPECIALIST SYST
To attain maximum performance, we supplenront the trained Janitors
assigned to your Job with skilled floor specialists and professional
window cleaners,
"TORIAL SERVICE AGREEMEN1
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To Ownw et: To Gmh to at
CITY sF SAN BERNARDINO-DEY. DEPT. AMERICAN BUILDINO MAINTEMACE CO. t
201 N. 'E' Street
San Bernardino, CA g240� Serenth Street
Riverside, CA 92501
or at ttsq*w ed*m srhictr mq be ow by aims paq b fibs other in tM mmter prodded et�osra.
A iGw WW"W Xre"M Co
Omer ly
arnrrrr■rrr�.� ._ _„ _
MURPHY JANITO' '9L INC.
530 WEST MARSHALL BOULEVARD
POST OFFICE BOX 2670 PHONE:(909) 883-Sege
SARI BERNARDINO, CA 92406 FAX: (909) 881.3188
- Fes% COVE'R CATi>0'T
MAY
2 4 IM .
ic
�
DATE:
To: �tdR� �C..�►n/7jA
FAX:
FROM:
FAX: 88l !88
77-RRE WILL BE PAGES INCLUDING THM OOVER PAGE
NOTES
MURPHY JANITOF, l INC. '000'
630 WEST MARSHALL 80ULEVAAD PHONE:(009) 883-6698
POST OFFICE BOX 2670 FAX: (909) 081-318a
SAN BERNARDINO, CA 99406
May 240 1992
DEVELOPMENT DEPARTMENT
CITY OF SHIN DEgNARDINO
201 North "B" Street
San Bernardino, Ca. 92401-1507
Att: Laura Land&
Re: Scheduled Maintenance
Site: 1505 Highland
We appreciate your giving us this opportunity to bid
on your ,janlLUtlnl tequlreaeuts.
All equlpment shall be commercially approved and all
cleaning supplies shall be in accordance with OSHA codes
and shall be furnished by Murphy Janitorial, Inc. Paper
towels, toilet tissue, soap, etc. shall be furnished
by DEVELOPMENT DEPARTMENT CITY OF SAN BERWDINO.
Service shall be in accordance with the attached speci-
fications (see specsiights weekly at a monthly fee of
$1,296.00.
We maintain a 24-hour answer. r service working
in liason
with our beeper eyetem enabling us to respod quickly
� to an emergency q y
g cy situatio
n and/or special requests from
sanagement.
The service may be terminated by either party giving
the other (30) thirty days notice. If the service fails
to meet specifications, a (3) three day notice may be
given. We ask cylease do not leave notes for our staff. . .
call us directly so that we may be properly advised.
A Certificate of Insurance will be forwarded by our Insurance
Lgent upon request.
We would like to be of service to you.
Sincerely,
(34LL
Paul GI sen -
President
.IAY-20-83 THU 15:14 DEVELOPMENT DEPT. �..
FAX NQ 1143845434 P. 05
M
i
x 'T29 e�
uj x S
23 24 1
29,K )X( 1
Patio
22 26 27 28 '
Y 1
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" DINING 14 O
RA BROOM 13
a 46 19 . 20 12
0 0
18 a 160 p 11 11b
10a p
p p Patio _ 118
1r 16 0
10
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FOO 9 0
11 8 7
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X O COUNTER ---�
x x x x
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LIBRARY lYltdtd �rV�u�:
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PUBLIC ENTERPRISE CENTER .
WORTH nosh
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_ - .o•,� vtvtLUrM ('('-DEPT. FAX Na 7143845434
' P 02
ON
MITOltI�( �yi
set yic4s t Osys P.r Y.... (Dest9n4ted
Art" Onl ) A¢
Sweep with tt ►i 1 Oar for Wed - AllyBther Area,
tally treated dust ap or ►:tins ell floors.
Spot Clean ConwSitica floors IN carpets.
Dust disks, chairs end all other offset f4nitur/.
CteSn plats desk tops.
Gust tOMADy desk eccfs:orl*=.
Clean all uh tr
�. : y►c and sand yrn:. -
PrOp+r1r Position furniture fn offieef.
Empty all nits baskets end carry trash to ick
Spot cteau door t floor p arms.
!r
spot Mean part'"On and door glass.
Spot olesn ermnd wall ,►,thus.
CTsan And
Polish drinking founts,,,,
t'h*"* doors and windows upon c"P'4110n Of work ss l� nbintf.
Leavy on only designated lights. q
Servtces
--.._
port" hash dusting, I.e.$ door sashes and tops Sts Of putt -
Dust picture fr"*5 and clean l
i .
�'t+sh down stall and ceiling vents.
„ �nr-cu-rs Tliu 15 l3. - DEVELOPtM DEPT, FAX N0. 7143815434 P. 03
• s •
4i1_1r �rvtces t Da_Pv.Week
empty and pipe Wt all +rant• paper "totecin.
Erpty SsPitsry napkin tontilntri Ind replem insert,
Polish all "tat and airfor
Clean and polish All dispins4rs.
Clean and disinftet rash Satins, toilet bftlj and Urieals. ;
Disinfect underside and tops of toilet seats.
=pot clean ttlo walis and toilet portiticna•
Spot clean galls around With basins,
Clean floors with a geratctdal solution.
Will 604pp towels' tissue ad seat c'wgr Qispenstrs.
Ufli-veekll Service
Four cleae witar dm*1 floor drains to prevent sewer guns from exapio9. '
lreekl erwt
Wish damn cermiti the rolls and toilet Covartunt putittons.
Perform biyb dusting,
Monthly Service
$rush down wants.
fIRISH1116 MVICES
Clean and refinish all co"m5 Rion floors - Monthly
WIRt1Dd CtEMI” SERVICES
Wash 411 txterior xindon. ienidt and outside .
Quartariy
WAsb tobbjv ar+d library windows inside And WtSide - gmtbiy .
r
i
MY-20-33 THU l5:13, DEYELOPF&ff DEPT.
f AX N0, 7143845434
P.04
Ste,I [ j
1M
will furnish all the JAnttarial supple,
Perform the wort ;s described tp rejn. is 04 4 qutPp�unt n"a y to
such is "r to�nlS taitet !lswe, sotiet s�i! iMTV4 rt3trgm Supplies
deodorants, or la I evert, bond sotp,
I -
N
,
Red . ' eg BUILDING MAINTL .iANCE CO.
April 26, 1993
Ms laura Landa
Redevelopment Specialist
City of San Bernardino
Redevelopment Agency
201 North E Street - 3rd Floor
Sen Bernardino, CA 92401 - -- -
Dear Ms Landa: y
Thank you very much f�Niving me the opportunity to bid'for'the
on the Public Enter4l�se Building at 1505 West Highland Avenue, Janitorial
an Bernardino. I
have enclosed the ten proposal, contract agreement, certificate of insurance,
references, etc. d
Thank you again for taking the time for letting me his material to� u.
Sincerely, o
m
Robert Hill Z
Manager/Owner L1J
a
0
EXPERIENCED
A NAME YOU CAN TRUST IN PROFESSIONAL JANITORIAL SERNCEs
SCOPE OF AGREEMIENT
1. AD cleaning Services shall be performed professionally and always in a nm mer acceptable to
dw customer.
2. All services shall be performed anytime between 9 p.m. and 9 a.m. as to not interfere with the
notmal business operation of the customer.
3. 1111er party may, for any reason whatsoever and without liability,teammate this agreement at
anytime upon grvi thirty (30) days prior written notice to the other.
4. All personnel used to perform services under this agreement shall be employees;of Red-Leg
Building Maintenance Company and the company will have the right to hire,transfer,assign,
kyoi� recall,promote, suspendiscipline and discharge its employees.
S. All Red-Leg Building Maintenance employees will be under the direct control of Red-Leg
Building Maintenance Company supervisors whose responsibility it will be to insure that the
maintenance employees perform their duty according to the standards set out in the
agreement.
6. Red-Leg Building Maintenance Company shall comply with all applicable federal, state, and
nxmieipal laws regarding compensation and conditions of emplaymcnt.
7. Red-Leg Building Maintenance Company shall maintain Employee Dishonesty Bond from a
company licensed to do business in the state and county where the work will be performed on
an of its supervisors and employees working at any job location for not less than$10,000
_ eaC.
8. Reimbursement of losses to the customer made by any member of Red-Le '
Maintenance Company will be made directly to the customer within twenty_�ilda24)
working days to claim. Red-Leg Building Maintenance Company, way be expected to re.
imburse the customer for any loss caused by its employees when k can be proven through a
Written statement from the employee or by other means of investigation.
9. Red-Leg Building Maintenance Company shall comply to the arstorner's company policies
and procedures as described by the customer and will be expected to take whatever steps
ncoessary to insure that these procedures are communicated to Red-Leg Building Mainte-
nmce Company employees
10. Red-Leg Building Maintenance Company shall complete and submit a quality control
ktspeetion report to the customer on a monthly basis. All deficiencies or unacceptable work
noted must be addressed within seven ('7)days of inspection.
11. Within fiftem(15)days after the first day service of the cleaning agreement,Red-Leg
Building Maintenance Company will submit an Employee Information Data Card on the
Pcrson/persons authorized by Red-Leg Building Maintenance Company to do the cleaning
YOM facility. This card will provide the name'of the employee,hi0er address,phone
number,social security number, driver's license number, auto make and model and license
Plate number,and a photo of the employee.
4,.1
TERMS A
Red-Leg Building Maintenance Compa�q+ will do the work as herein outlined for the price
calculated at: 13,333 square feet at 5.06 per square foot for a total of$932.00 per month(note:
monthly rate adjustments will be made for unoccupied suites).
LOCATION: 1505 W. Highland Avenue,San Bernardino,CA 92303
Our price is for all cost including wages, insurance and taxes. 'Ibis includes the cost of vacation
pay, fringe benefits and the following employec/customer holidays:
New Year's Day Easier Sun
Martin L. King's Birthday Memorial Dray Thanks i m D
Washington's Birthday Fourth of July
lY Christmas Day
�
This price will be subject to adjustment for annual increases In wages and fringe benefits and arty
other services provided under the agreement by other sub-contractors No portion of the work
herein described shall be sub-contracted without prior written approval of the customer. All
work shall be considered satisfactorily performed unless written notice to the contrary Is received
within seven (7)days after the scheduled time for performance.
Terms of this agreement shall be twelve(12)months from the date of execution of this
agreement.
f Attorney's Fees-In the event either Institutes
agreement,the Prevailing party any legal action to enforce or interpret this
8 party shall be entitled to its cost of suit,attorney and collection.
Payment Is due on or before the 15th of the following month unless prior amingements have
been made. All payments are to be made in the name of Red-Leg Building Maintenanoe
Company and mailed to 3361 E.Lynwood Drive,Highland,CA 92346.
THIS AGREEMENT to be effective from theist day of May, 1993 and
either party upon the issuance of a thirty (30) day written notice. The tetra and provisions
ons�
contained in this agreement shall constitute the entire and o a
Building Maintenance and the following orn �' �°�between Red-Leg
�ardino. 8 party: Redevelopment Agency .City of Sax
Any changes or modifications hereof must be in writing and signed by both parties. Red-Leg
Building Maintenance Company and Redevelopment Agency -City of San Bernardino
representatives have read, understand and have received a copy of this agreement.
Dafe: Date:
Redevelopment Agency - City of San Bernardino Robert Hill,Owner
Red-Leg Building Maintenance
RID-LEG BUILDING MAINTENANCE COMP =
3361 E. LYNWOOD DRIVE ANY
HIGHLAND,CA 92346
(714) 864-4641
DOW WASHING AGREEMENT
Red-Leg Building Maintenance Company agrees to
ser�-ices located at the followin °® following window cleaning
Pubes Enterprise Center g address: 1505 W.Highland Avemu, San Bernardino, CA
IER IS AND AGREEIENT
The exterior and interior windows will be washed once a month or u
of S 180.00 and to be paid monthly. The above service will also inc die tre request for the sum
entire
exterior of building,removing cobwebs,spiders, snails,and dirt.
Payment will be made on or before the 15th of the following month. All payments an to be
made in the name of Red-Leg Building Maintenance Comp,and mailed to 3361 E.Lynwood
Drive,Highland,CA 92346.
Attorney's Fees-In the event either party institutes any legal action to enforce or interpret this
agreement,the prevailing party shall be entitled to its cost of suit,attorney and collection.
ITH to be effective from the
�^ 19 and may be cancelled either p-o"'--�Y of
by party u-
pon the issuance of a written notice.
Red-Leg Janitorial service phone number. (714) 864-4641
Red�g Building Maintenance�) Tax 864-3267
Company Tax I.D. number: 330-10-3220
WOES COMPENSATION )'885-7219
47-n
PHONE NUMBER POLICY NUMBER
Fa ers LiASII_I I'y INSURANCE (I�411185 7218 48d9QFd
PHONE NUMBER POLICY NUMBER
suRETY BOND COMPANY ) 88S 7218 6SnnS i r
PHONE NUMBER POLICY NUMBER
The terms and provisions contained in this agreement shall constitute the entire and only
agreement i o Red-Leg Building Maintenance Company and Redevelopment Agency -City
Any changes or modifications hereof must be in writing and signed by both
Building Maintenance Company and representatives of Redevelo went ' Red-Leg
have read,understand and received a copy of this a P Agency-City of S. B.
agreement.
Darr-
Date:
Approved dt Accepted by:
Approved dt Accepted by:
Redevelopment Agency -City of S. B. Red-Leg Building Maintenance Company
01/
C .EANING
4CAIII PROPO��i
If you should decide to try our janitorial services, Red-Leg Bulldin Maintenance Company -
handy Propose and a gg
follow' 8m t0 perform the following services in the facility located at the
Ong address: 1505 W. Highland Avenue,San Bemardino,CA 92405
(Pv bile Enterprise Center: WesWde Drop-In Center reception area and all
OlTkes,kitchen and hallway,the Post Mce, People's Choke (five oMm and a confer ce
rm
room),PAC Center,Neighborhood Watch, San Beardino City Schools (two offices),
Stnbr Citizens Dining Room, Senior Citizens Restroom, Senior Citizen s Medical Room,
ScDJW Cltlzeiss Kitchen,GH Scout 01TI ,KCSB TV studio 3 (adminstrattve office,studio
area, communications room,storage room,repair area,reception and lounge areas all
h0ways and two restrooms),lobby reception(two restrooms),sec ,
security guarde coffee room,Dorothy Inghram library and khcbeNththe entrance corridor
(outside) and dumpster area,and entrance glass doors to all departments,
dAT1I'P[ RTAL cFRVIM
Pro sed Work 1021c-Acomplished
Sweep with chemically treated dust mop and/or vacuum all floors.
Spot clean composition floor and carpets.
Dust desks,chairs and all other offioe fiunitum.
Clean all ash trays and sand urns.
Properly Position furniture in office.
Empty all waste baskets and carry trash to pick-up area.
Spot clean doors, door frames and counters.
Spot clean glass entrance ways inside and outside.
Spot clean around wall switches.
Clean and polish drinking fountains.
Install plastic waste basket liners,replace as necessary.
Sweep entrance ways and lob by o r waiting area.
Hose down sidewalks when necessary.
Leave on designated lights.
Check doors and windows upon completion of work assignment.
Clean and supply all restrooms.
Clean all
conference,or,examination rooms and hmch rooms.
Dust and clean all level surfaces of desks,tabletops,countertops, chairs,file
cabinets,telephones, and other office furnhure. Paperwork on
desks, file cabinets, work room tables an not to be disturbed.
Weekly— rvice`IMPAnd ;.ta
Dust window sills and ledges.
Clean telephones with germicidal solution.
Vacuum and clean door tracks (if any).
Wipe all metal areas.
Pick up chair mats and vacuum underneath, wipe and replace mats .
Clean desk pads.
Clean directory showcase (if any).
Wash all ceramic tile walls and toilet compartments.
Wash tissue towel and sanitary napkin containers.
Clean walls and partitions; remove smudges and fingerprints,
Perform all low dusting and baseboards,
E
Monthly scryl
C.Cil Work 1e be Ac=plkhed
Dust light futures, wash as required.
Wash all walls, sills, ledges, doors,partitions,baseboards, and vents.
Clean all wash basins and give special attention to:
faucets at base
strainer and overflow
Inside basin (check for dirt accumulation around fittings).
Clean outside and underside of basin.
Clean t� drain pipe and water connection.
Clean t-O-L bowls:
Wash out all toilet bowls with son and approved solution.
Polish bright work(seat hinges and flush valve finings).
Clean toilet seat thoroughly (clean top and underside).
Clean inside of toilet bowl (lip, waterline and trap).
Lower the waterline and remove all stains with approved stain
remover solution.
Clean outside of toilet bowls including bore screws and all chrome futures.
Hand wash the floor area around and in back of bowls.
Flush toilet.
Clean all urinals.
Clean outside of urinals with and a
._ �p approved solution.
Clean inside of urinals with soap or approved stain remover.
�._. Clean drain holes with toilet brush. (If tyre should be a heavy
urine buildup,pour solution and disinfectant in drain and
agitate with toilet brush).
Clean underside of urinal.
Clean bright work(all chrome and/or metal).
Rinse and dry urinal.
Wash.rinse and dry waste receptacles.
Wash all mirrors.
Mop floor.
Wipe baseboards with wet sponge or cloth.
Polish baseboards.
es
� ea(in (Additional charge upon request for any
S�PP or resg floors)
Completely machine strip, seal and refinish(wax) all composition floors and
apply two coats of wax. Clean interior and exterior fast floor wlndows, including
Wiping excess water and dirt from window sills and frames. Wash all walls as
requested. Clean and polish all wood and metal furniture with approved sub-
stance. Vacuum with crevasse tool all edges of carpet area and areas not normally
reached with vacuum. (ADDITIONAL CHARGES FOR STEAM CLEANING
- OR CARPET SHAMPOOING).
Ihiht Serviczc (Window 1 ruing) 1_�,�Ly: tir„r,,,g •,
Spot entrance door glass. Spot interoff`ces with glass partitions In heavy traffic
areas. Spot employee reception work area.
Wash aU exterior and interior o ice partitions.
Wash all entrance and exit glass doors.
adow Clean
(Do not apply)
Monthly Servi � CWinrtns �`t.•,. Clauilng of the Interior and ezterW windows of
the entire building Is done monthly at a cost of$180.
JANITORIAL SERUCTc
Month iY Swyi
Clean, wax and buff all composition Doors.
Clean and polish all wooden finmiture; wash metal furniture cad file cabinets
Clean leather and plastic furniture if any
m
Vacuu and dust upholstered furniture.
Dust picture frames and glass.
Dust venetian blinds (if any).
Clean and polish baseboards.
Clean and vacuum all wall vents and ceding vents.
Perform high dusting;door sashes,molding, tops of partitions,eta
Clean vent louvres under refrigerator units(if any).
es is).- Suns hmUO IX d Work to rte,.,,-1 LS, a
Flush toilets and urinals. Check for any stoppages.
If any stoppage is found, will clear with plunger if possible.
Pick up paper and service restrooms with supplies.
Empty and clean ash trays and sanitary receptacles.
Sweep floor.
Empty trash receptacles and spot clean.
Spot clean walls as needed remove grafitti and cartoons from the walls.
Dust all horizontal surfaces and vents.
Clean mirrors and frames.
Clean wash basins and soap dispensers
Clean urinals.
Mop floors and wipe baseboards.
p
AnON
Janitorial service will be provided between the hours of 9 p.m. and 9 a.m. eo as not to Interfere
with the normal operation procedures of the customer and their employees. Any other work
periods must be outlined and specified below in the Special Request and Insm)dions oohumn of
this cleaning contract agreement.
Light bulb changes will be made at the request of the tenants, security guard,and per your
department. Supplies an ordered every two months, checked in by security guard and Red-Leg
representative and placed in the janitor's closet. light bulb charges will be put on the janitorial
supply bill every two months.
All unoccupied tenant spaces are cleaned after usage by notification to us through the security
service or your department. This is done at no extra charge.
Acknowledged and Approved;
Date:
CONSERYAnON OF UTH_iTIT7S
Red-Leg Building Maintenance Company shall instruct employees in utilities conservation -
practices. The company shall be responsible for operating under conditions which preclude the
waste of utilities which shall include;
A Lights shall be used only in areas where and when work is actually being performed.
B. Mechanical equipment controls for heating, ventilation, and air conditioning systems
shall not be adjusted by the workers.
C. Water faucets or valves shall be turned off after the required usage has been accomplished
In performing work under this contract agreement, Red-Leg Building Maintenance Company
shall take all reasonable steps and precautions to prevent accidents and preserve the life and
health of Red-Leg Building Maintenance Company employees and the customer employees
performing or in any way comm in contact with the performance of this cleaning contract. It
shall also be the responsibility of Red Building Maintenance Company to take such
additional immediate precautions such as the customer contracting representative may
reasonably require for safety and accident prevention purposes. Red-Leg Building Maintenance
Company employees&hall display wet floor caution signs when cleaning floors in an area where
people other than Red-Leg Building Maintenance Company personnel are present.
t7T_1 T_TTY -ONTRO SYSTEM
Red-Leg Building Maintenance Company shall establish and maintain a complete Quality
Control Plan to assure the requirements of this contract. Our inspection system shall cover all
the services listed in this contract agreement. It shall also specify the areas to be inspected on
either a scheduled or unscheduled basis,how often inspections will be accomplished, and the
name and title of the individual who will perform the inspection. A copy of all inspections
conducted by Red-Leg Building Maintenance Company, including the date and time of the
inspection shall be provided to the customer. All deficiencies noted must be addressed within
seven ('n days of inspection To attain the maximum quality in job performance,the company
shall supplement only the trained janitors assigned to your job with skilled floor specialists and
Professional window cleaners.
KEY CONTRO1_
Red-Leg Building Maintenance Company shall establish and implement methods of ensuring
that all keys issued to Red-Leg Building Maintenance Company by the customer are not lost or
misplaced and are not used by unauthorized persons. No keys issued to Red-Leg Building
Maintenance Company by the customer shall be duplicated without prior authorization of the
customer. Red-Leg Building Maintenance Company shall report the occurrences of a lost or
duplicated key to the customer. In the event keys are lost or duplicated by Red-Le Building
Maintenance Company employees, the company will be required upon direction ofthe customer
contracting representative,to rekey or replace the affected lock or locks;however,the customer,
at its option, may replace the affected lock or locks or perform rekeying, and deduct the total
cost from the monthly payment due to Red-Leg Building Maintenance Company. It is also the
responsibility of Red-Leg Building Maintenance to prohibit the opening of locked areas by the
company employees to permit entrance of persons other than Rcd-Leg Building Maintenance
Company employees engaged in the performance of ass'gned work in those areas. All the above
established methods and procedures to prevent the use of keys issued to Red-Leg Building
Maintenance Company by the customer not be revealed to unauthorized persons, shall also apply
to all lock combinations and alarm codes.
�i
191)PERVISION
Fes`
Red-Leg Building Mainteaanee Company► employers will be under the direct control of Red-Leg
Building supervisors whose responsibility will be to insure that the cleaning employees perform
their duty according to the proposals set in this contract agreement. All supervision shalll be
done by an employee of Red-Leg Building Maintenance Company. All inquiries or complaints
sbould be directed to Robert Hill, owner and manager of Red-Le Building
Compaany. Business telephone is 1-714-864-4641 and home telephone is1--Maintenance
27.
INSL1_R_ANC _AND SE IJRITY BOND
Red-Leg Building Maintenance Company will protect our customers with satisfactory public
liability and property damage
thunseuft nce. will also provide a security bond, covering all
losses through pilfering company and employees are covered by public
liability and property damage Insurance fully Insuring us and our company
cm
liabilhy imposed by law for the injury to or death of another person orloss or�eR of an
damage to property arising directly out of the work that we performed. Insurance aping
liability incurred by our company to all employees of our company and their dependents,heirs,
and assigns for injury to or death of any of our employees arising under workmen's
compensation, employees liability, industrial insurance or other law or similar general character
now or he'r'ein after applicable. Red-Leg Building Maintenance Company shall have the right to
be self-insured within its customary limits.
The customer shall not be liable for any claims for death or damage or in' to persons or
C71-1 Property or for any shortage, loss,theft, damage, disappearance,or IDjury of or to any
0 automobile, merchandise materials,supplies, tools,equipment, and/or other property of any
nature of Red-Leg Building Maintenance Company or in the possession of Red-Leg Building
M'u��M�p�'� or in t transit or delivery to or from any premises of the alstomer or to the
premises covered by this cleaning agreement, whether such death or damage or injury or
shortage or loss or disappearance may occur by reason of fur, water damage,theft,or any other
reason or by reason or any of its tenants or other occupants of the premises of the customer, or of
any Occupant of any adjacent or contiguous premises, and other contractor or sub-contractor or
by reason of any other cause.
Homeland ng
WORKERS COMPEI`1SATON X7141 88s ��r 4 47-0
PHONE NUMBER POLICY NUMBER
llD 041 88S 7, 1 4842%4
LIABIl.I'I'y INSURANCE PHONE NUMBER POLICY NUMBER
Califo is (7k) 8$S 721 S 6S(1[)S 11`
SURETY BOND COMPANY PHONE NUMBER POLICY NUMBER
Red-Leg Building Maintenance Tax I. D. Number. 330-10-3220
It is tie responsibility of Red-Leg Building Maintenance Company to ensure that all items of
Possi'bk personnel or monetary value found by the company's employees are turned in to the
;,' customer personnel manager or contracting representative immediately.
0
Red-Leg Building Maintenance Company personnel shall t a
easily recognized.'This once be �'t aPP� and be
Y accomplished by wearing ' ' dive clothing bearing the name
Of the company or by wearing appropriate badges which contain the oompan 4, name and the
employee s name. Red-Leg Buiillding Maintenance Caaiparzy cmplayees will wear oompau>3+
uniforms and identification badges on job locations when it is required by security or the
customer has negotiated the cost in the contract agreement. Red-Leg Building Maintenance
Company shall retain full control over the uniform worn by its employees.
Red-Leg Building Maintenance Company will furnish an ,a�,itorial supplies and equipment
necessary to perform the work as described herein. This �oes not include rrstroom supplies,
such as paper towels,toilet tissue,toilet seat covers,hand soap and debdoraats. 'This =not
dude replacement of burned out lamps and lightbulbs or the replacement of any broken utility
pensers. We will also keep ample inventory of supplies and materials stored should there be
emergency cases. All equi'pment shall have bumpers and guards to prevent marking or scratching
futures,furnishings or building surfaces.
All electrical equipment used by Red-Leg Building Maintenance Company shall be UL
approved. This equipment must operate using existing building circuits. It shall be the
responsibility of Red-Leg Building Maintenance Company to prevent the operation
operation of electrical equipment,or combinations of equipment which require power ex dineg
the capacity of existing building circuits.
Red-Leg Building Maintenance Company shall furnish and use beater bar type vacuums for
carpeted floors.
Red-Leg Building Maintenance Company shall furnish plastic
to test P trash can liners for each trash can
the can.
Pro Loners shall be re lased when soiled or loan,but as amm$mum they shall be
replaced monthly►. All materials, including r'estroom supplies and floor finish (wax),are to be of
fast quality, and no additional charges will be made by Red-Leg Building Maintenance
Company to the customer for these materials. Sample of materials shall be submitted to the
customer for approval prior to contract start when requested, and if a change in supplies occur
that does not meet the satisfaction of the customer.
Supplies are purchased by Red-Leg Building Maintenance Company and billed to
Redevelopment Agency -City of San Bernardino every two months, The standard order is as
follows for sixty day usage; 1 cs 027 toilet tissue - 548.50; 1 cs Marina toilet tissue - $44.50;
S cs 065 hand towels($34.50 per case);3 cs 755 kitchen towels 32.50 Per$9.35 per gal); 2 gal, toilet bowl acid 58.47 ) 2 gal. pineoil -
liners (8 1) -Large $62.50 ( Per 8a�;3 gaL hand soap(67.55 per gal); 1 cs PBL
per case; 1 cs PBL liners (49) -small $37.50 per case; 2 es Kleenex
$15.50 per case. The standard order total which does not include state sales tine is $515.39.
According to this agreement,it will be the responsibility of Red-Le Building
employees to install paper goods supplied by Redevelo ment g Maintenance
in their P Agency -City of San Bernardino
Perspective dispensers and/or containers, Supplies provided by eusto�mer and any other
supplies in the future,including fluorescent light bulbs,can be Maintenance Company at an additional cast. Purchased by Red-Leg Building
4D