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RESOLUTION (ID # 4138) DOC ID: 4138 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
In Support/Opposition
From: Marlene Miyoshi M/CC Meeting Date: 11/16/2015
Prepared by: Arlington Rodgers, (909)
384-5140, ext. 3420
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
the City Manager to Exercise the Sale Of, or Otherwise Dispose Of, Surplus City
Vehicles. (#4138)
Current Business Registration Certificate: Not Applicable
Financial Impact:
The revenue generated from the disposition of this surplus equipment is estimated to be
approximately $150,000. Staff is proposing that the money received from this action be
credited to the Vehicle Replacement Fund revenue account to be used to refurbish and
improve the existing City fleet.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None
Background:
The Public Works Department is presenting a list of out-of-service vehicles to declare as
surplus and send to auction, or otherwise dispose of. There are 49 City vehicles (44
from the Police Department and 5 from the Public Works Department) which have
reached the end of their usable service life.
These vehicles were considered for surplus based on numerous factors including:
useful life based on years in service (from 1987 to 2008), high mileage, and/or high
frequency/cost of repairs. A complete listing of the vehicles can be found in Exhibit A.
Under City of San Bernardino Municipal Code Chapter 3.04, the City Manager has the
authority to sell or otherwise dispose of all commodities and equipment which cannot be
used by any department or which have become unsuitable for City use. Disposition
may include abandonment, destruction or donation to public bodies, charitable, civic or
nonprofit organizations and may include City property which has no commercial value or
for which the estimated cost of continued care, handling, maintenance, or storage would
exceed the estimated proceeds of sale. Further, these assets have fully depreciated
and have no residual value.
Ilk Upon approval from the City Manager, the Public Works Department will request quotes
Updated: 11/10/2015 by Georgeann "Gigi" Hanna C L Packet Pg. 298
4138
from qualified vendors to perform auction services and remove these vehicles from the
City Fleet. The average cost of auction services is approximately 10% of sales.
City Attorney Review:
Supporting Documents:
Reso surplus vehicles revised (DOCX)
Exhibit A - Surplus vehicle listing (XLSX)
Updated: 11/10/2015 by Georgeann "Gigi" Hanna C Packet Pg. 299
5.M.a
RESOLUTION NO.
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2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXERCISE
3 THE SALE OF, OR OTHERWISE DISPOSE OF, SURPLUS CITY VEHICLES
4 WHEREAS, the City of San Bernardino purchased vehicles to be utilized by the City of
5 San Bernardino Police Department in the normal course of their duties; and
6 WHEREAS, the City of San Bernardino purchased vehicles to be utilized by the City of
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San Bernardino Public Works Department in the normal course of their duties; and
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9 WHEREAS, staff has designated 36 law enforcement vehicles as surplus, as they have N
10 reached the end of their service life based on years in service, high mileage, and/or frequency/cost
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11 of repairs; and o
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WHEREAS, staff has designated 3 Public Works vehicles as surplus, as they have
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reached the end of their service life based on years in service, high mileage, and/or frequency/cost
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of repairs; and N
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WHEREAS, the law enforcement vehicles may be equipped with emergency response
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17 equipment that shall be removed prior to any public sale; and
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18 WHEREAS, the City of San Bernardino Municipal Code Chapter 3.04 specifies the Q.
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19 terms and conditions for the disposition of surplus City property; and C
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WHEREAS, the City of San Bernardino desires to dispose of 36 law enforcement
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vehicles, their emergency response equipment, and 3 Public Works vehicles, and sell at fair
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23 market value or otherwise dispose of the assets. G
24 THERFORE, BE IT RESOLVED BY THE MAYOR AND THE COMMON
25 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
26 SECTION 1. That the Mayor and Common Council of the City of San Bernardino
27 hereby authorizes the City Manager to exercise the sale or disposal of surplus City property in the
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form of 36 law enforcement vehicles and 3 Public Works vehicles, including the disposal of any
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2 associated emergency response equipment through sale to other law enforcement agencies, reuse
3 by the City, or designated as unsalvageable, based on the needs of the City. The description of
4 these items is shown in Exhibit A to this resolution, incorporated herein by this reference.
5 SECTION 2. That proceeds from any sale or disposal of the surplus vehicles shall be
6 deposited into the Fleet Internal Services Fund. w
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
1 OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXERCISE
2 THE SALE OF, OR OTHERWISE DISPOSE OF, SURPLUS CITY VEHICLES
3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
4 and Common Council of the City of San Bernardino at a meeting
5 thereof, held on the day of , 2015,by the following vote:
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Council Members: AYES NAYS ABSTAIN ABSENT ?�
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8 MARQUEZ
9 BARRIOS
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10 VALDIVIA =
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SHORETT d
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JOHNSON
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15 MULVIHILL
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17 Gerogeann Hanna, City Clerk v',
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The foregoing resolution is hereby approved this day of , 2015. N
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21 R. Carey Davis, Mayor E
City of San Bernardino
22 Approved as to form:
23 Gary D. Saenz, City Attorney Q
24 By:
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Surplus Vehicle List 5.nn.b
November 3, 2015
Vehicle
Number ID # Year Make Model License Odometer Dispositic
City of San Bernardino Police Department Vehicles
1 653 2002 Chevy Blazer 1363378 157,767 Surplus
2 717 1998 Chevy Cavalier 1012427 65,066 Surplus
3 328 1999 Ford Crown Victorian 1041264 133,862 Surplus
4 326 1999 Ford Crown Victorian 1041276 144,710 Surplus
5 345 1999 Ford Crown Victorian 1041268 145,400 Surplus y
6 609 1999 Ford Crown Victorian 1041253 95,623 Surplus
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7 601 2000 Ford Crown Victorian 1076902 115,237 Surplus
8 327 2003 Ford Crown Victorian 1137775 126,586 Surplus y
9 330 2003 Ford Crown Victorian 1137760 113,817 Surplus r
10 55 2005 Ford Crown Victorian 1207099 79,380 Surplus U
11 F0012 2005 Ford Crown Victorian 1207092 79,946 Surplus
12 F0062 2005 Ford Crown Victorian 1207155 117,314 Surplus Q-
13 F0073 2005 Ford Crown Victorian 1212769 103,350 Surplus fp
14 F0074 2005 Ford Crown Victorian 1207097 105,930 Surplus p
15 F0035 2006 Ford Crown Victorian 1245179 96,495 Surplus a)
16 F0070 2006 Ford Crown Victorian 1225378 96,788 Surplus to
17 F0086 2006 Ford Crown Victorian 1245178 98,899 Surplus
18 F0701 2007 Ford Crown Victorian 1275637 89,632 Wrecked M
19 F0728 2007 Ford Crown Victorian 12752 75,252 Wrecked
20 F0729 2007 Ford Crown Victorian 1275682 57,138 Surplus
21 F0734 2007 Ford Crown Victorian 1275756 94,465 Wrecked +�-
22 F1032 2007 Ford Crown Victorian 135092 14,695 Wrecked N
23 F0737 2007 Ford Crown Victorian 1275686 110029 Surplus 2
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24 F0726 2007 Ford Crown Victorian 1275634 113533 Surplus
25 F0716 2007 Ford Crown Victorian 1275649 111,909 Surplus >
26 643 1989 Ford E 150 Cargo Van 203826 1,967 Surplus U)
27 325 1997 Ford Explorer 1057417 135,235 Surplus a
28 1009 2002 Kawasaki Motorcycle 961<29 49,381 Surplus
29 1011 2005 Honda Motorcycle 221-68 64,043 Surplus
30 1014 2005 Honda Motorcycle 221-70 51,969 Surplus Q
31 1018 2005 Honda Motorcycle 221-59 53,760 Surplus
32 989 2001 Lexus RX300 5ZPS177 144,136 Surplus x
33 693 1997 Ford Tauras 1214282 157,785 Surplus W
34 1507 2002 Ford Tauras 1132593 50,887 Surplus c
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35 983 1991 Smart Trailer 913817 N/A Surplus E
36 1088 1987 Chevy Van -08-30271 33,558 Surplus U
City of San Bernardino Public Works Department Vehicles
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1 394 2002 Ford F1500 1137666 54,845 Wrecked
2 617 1997 Ford Aerostar 987959 157,355 Surplus
3 652 2003 Ford Crown Victorian 1145287 107,978 Surplus
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