HomeMy WebLinkAbout12- Transpotation CITY OF SAN BERN/'PINO - REQUEST FC ' COUNCIL ACTION
From: Mary Fifield Subject: Resolution approving state funding
Transportation Programs from Caltrans for purchase and
Dept: Coordinator reimbursement relative to CNG
vehicles
Date: June 1 , 1993
Synopsis of Previous Council action:
Recommended motion:
Adopt resolution.
Si nature
Mary Fifield 5122
Contact person: Phone:
Supporting data attached: yes Ward:
FUNDING REQUIREMENTS: Amount:
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
75-0262 Ananrin Itom Klr% 1-2
CITY OF SAN BERNA" `)INO - REQUEST FOO COUNCIL ACTION
,
STAFF REPORT
It is recommended that the Mayor and Council approve the attached
resolution accepting $30, 400 in state funding from Caltrans to
purchase one compressed natural gas (CNG) van and to reimburse for
the cost differential on two CNG pick up trucks.
In November 1992 , Caltrans was awarded funding from the South Coast
Air Quality Management District (AQMD) for a CNG project in San
Bernardino County. The project entails providing CNG vehicles and
building a fueling station at the County Yards, which is already
operational. In return for purchasing two CNG pick up trucks, the
City will receive $23 ,400 for one van to be used for an employee
vanpool. The cost differential of purchasing CNG over gasoline
fueled vehicles is $3 , 500 per unit, so the City will receive $7, 000
for the cost differential of purchasing two originally manufactured
CNG pick up trucks. These two trucks, which will be used in the
Refuse Division by Public Services' recommendation, will replace
two existing vehicles scheduled to be removed from the fleet. The
trucks will be purchased from the vehicle replacement fund.
The vehicles will be fueled at the County fueling station (located
at Third Street and Lena Road) , which is open to the public 24
hours a day. The Chrysler Corporation is sponsoring a mechanics'
training session this summer, and the City will require vehicle
bidders to provide training hours to selected City mechanics as
well. Additionally, the County will service the vehicles through a
contract, and the vehicles will have a dealer warranty.
The van will be available for departments' use during the day and
during commute hours will help the City comply with AQMD Rule 1501
(formerly Regulation XV) by reducing vehicle trips through
vanpooling. Employees who ride the vanpool will be charged a
monthly user fee, and the City will offer a $21 monthly subsidy per
employee. Subsidies are customary for vanpools and follow the the
Alternative Transportation Fund's intent: to give employees
incentives to rideshare. The City's yearly cost to operate the
vanpool will be approximately $2, 000. The vanpool will be
supported by user fees and the Alternative Transportation Fund
(formerly Pollution Reduction Fund) and will not impact the General
Fund whatsoever. Risk Management is coordinating the purchase of
a separate insurance policy (also supported entirely by the
Alternative Transportation Fund) to protect the City from
liability.
Additionally, the project will expedite the transition from a
gasoline-fueled fleet to a fleet of alternative fuel vehicles. If
the project is successful, it will be expanded so that alternative
fuel systems will be considered in future vehicle purchases.
Transitioning the fleet now will position the City to purchase
ultra-low emission vehicles. The California Air Resources Board is
75-0264
requiring major auto manufacturers to produce these vehicles by the
end of the decade.
Caltrans has furnished a cooperative agreement citing specific
conditions under which the City may accept the funding. Among the
conditions is a requirement to charge a user fee to perpetuate
operation of the vanpool, which will be incorporated in employees'
monthly fee. The City must also provide monthly and annual
financial accounting reports. The City is able to comply with all
the terms of the agreement.
This project will be managed by the Transportation Programs
Coordinator and the Fleet Manager to ensure smooth operation and
compliance.
RESOLUTION NO.
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE STATE OF CALIFORNIA TO
2 IMPLEMENT A COMPRESSED NATURAL GAS FUELED VEHICLE PROJECT.
3 WHEREAS, AQMD Rule 1501 requires the City to reduce vehicle
4 trips by its employees; and,
5 WHEREAS, the City desires to further its trip reduction
6 program by implementing a van pooling program; and,
7 WHEREAS, the State of California, pursuant to AB 2766, has
8 enacted a program to provide funds for the purpose of implementing
9 programs to reduce air pollution from motor vehicles, including
10 the purchase of compressed natural gas ( "CNG" ) fueled vehicles;
11 and,
12 WHEREAS, the City desires to transition its fleet to
13 alternative fuel vehicles; and,
14 WHEREAS, the City is eligible to receive a grant from the
15 State' s AB 2766 funds to purchase CNG fueled vehicles,
16 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
17
SECTION 1. The Mayor is hereby authorized and directed to
18
19 execute on behalf of said City a Cooperative Agreement with the
State of California, under the State ' s Alternative Fuels and
20
Vehicles Program, a copy of which is attached hereto and
21 incorporated herein, marked Exhibit "A. "
22
23 SECTION 2. The above-referenced Agreement may only be
amended by action of the Mayor and Common Council .
24
SECTION 3. The authorization to execute the above-
25 referenced Agreement is rescinded if the parties to the agreement
26 fail to execute it within sixty ( 60) days of the passage of this
27 resolution.
28
AB:dcr[CNGCARS.RES] —1—
RESOLUTION. . .AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH
THE STATE OF CALIFORNIA TO IMPLEMENT A COMPRESSED NATURAL GAS
1 FUELED VEHICLE PROJECT.
2 I HEREBY CERTIFY that the foregoing resolution was duly
3 adopted by the Mayor and Common Council of the City of
4 San Bernardino at a meeting thereof, held on the
5 day of 1993, by the following vote, to wit:
6 Council Members: AYES NAYS ABSTAIN ABSENT
7 NEGRETE
8 CURLIN
9 HERNANDEZ
10 OBERHELMAN
11 OFFICE VACANT
12 POPE-LUDLAM
13 MILLER
14
15 City Clerk
16 The foregoing resolution is hereby approved this day
of 1993.
17
18
Tom Minor, Mayor
19 City of San Bernardino
20 Approved as to
form and legal content:
21
JAMES F. PENMAN,
22 City Attorney
23
BY:
24
25
26
27
28
AB:dcr[CNGCMS.RES] —2—
08-SBd-Various
Alternative Fuels and Vehicles Program
08800-995176
District Agreement No. 08-832
COOPERATIVE AGREEMENT
This AGREEMENT entered into on is between the
STATE OF CALIFORNIA, acting by and through its Department of Transportation,referred to
herein as "STATE", and
CITY OF SAN BERNARDINO, a body politic and a municipal corporation
of the State of California,referred to herein as "CITY".
RECITALS
(1) STATE has undertaken an extensive Compressed Natural Gas (CNG) Fueled Vehicle
Project to implement a number of transportation management strategies aimed at reducing traffic
congestion while improving mobility, safety, air quality and energy efficiency in a cost-effective
manner. Assembly Bill (AB) 2766 enacted a Discretionary Fund administered by the South Coast
Air Quality Management Districts'Mobile Source Review Committee,referred to herein as
"MSRC", to provide funds for the purpose of implementing and monitoring programs to reduce air
pollution from motor vehicles.
(2) STATE contemplates augmenting a Compressed Natural Gas(CNG) Fueled Vehicle
Project by supporting efforts which focus on the Interstate 10/State Route 60 and Interstate 15/State
Route 215 corridors in San Bernardino County,referred to herein as."PROJECT", and is willing
to deposit with CITY a fixed lump sum from the AB2766 Discretionary Funds, referred to together
herein as "FUNDS", to be used for the purpose of purchasing natural gas vehicles.
(3) STATE contemplates studying and monitoring PROJECT for purposes of statewide
application of ridesharing and utilizing clean fueled motorized vehicles.
(4) STATE will be facilitating the transfer of FUNDS received from the MSRC Discretionary
Fund to CITY.
(5) This Agreement supersedes any prior Memorandum of Understanding (MOU)relating to
PROJECT.
(6) The parties hereto desire to define herein the terms and conditions under which said
PROJECT will be developed,financed, and implemented
SECTION I
CITY AGREES:
I
(1) To implement PROJECT in accordance with the Compressed Natural Gas (CNG)Fueled
Vehicle Project described in APPENDIX A, attached and made part of this Agreement.
I
1
I
"Exhibit A"
District Agreement No. 08-832
(2) To bill STATE within thirty (30) days for FUNDS after full execution of this Agreement.
(3) To purchase three (3) (one van and two trucks) CNG original equipment manufactured
vehicles by October 1, 1993.
(4) To provide STATE monthly progress reports after the receipt of FUNDS by the 15th of
each month through January 1994, and annual progress reports through December 31, 1997.
These reports will include efforts expended and underway, and related expenses during the current
reporting period. These reports also will include the PROJECT effectiveness in reducing commuter
trips,all maintenance and repair records,major fuel-related problems and issues and
recommendations for future natural gas vehicle efforts within CITY.
(5) To provide STATE, no later than November 1, 1993, with detailed statement of final
accounting of all expenditure of FUNDS provided under this Agreement. Any FUNDS not
expended will be returned to STATE by December 1, 1993. Should CITY qualify for CNG
vehicle purchase rebates or credits from a third party, those funds or credits will be applied to the
purchase price to reduce the matching shares of both CITY and STATE.
i
J6) To assume ownership and liability responsibilites for all vehicles, and to maintain all
I vehicles at CITY's own cost and expense, and make no claims against STATE for any portion of
such expenses.
(7) To notify STATE in writing thirty (30)days prior to terminating PROJECT before the date
of December 31, 1997,and to provide a report explaining all reasons for termination. Any amount
of the STATE's deposit not spent will be returned within thirty (30)days from date of notification
to STATE.
(8) If CITY terminates PROJECT after vehicles are purchased but before the date of December
31, 1997, CITY will reimburse MSRC for the current wholesale value of one (1) CNG van and
CNG equipment from two (2) other CNG vehicles or deliver to MSRC the CNG equipment and
legal title to vehicles acquired under this Agreement free and clear of all encumberances detrimental
to MSRC's present and future uses. Acceptance of said title by MSRC is subject to a review in
MSRC's name to be provided and paid for by City.
(9) Upon the PROJECT termination date of December 31, 1997, CITY will retain legal title to
the vehicles.
SECTION II
STATE AGREES:
(1) To implement PROJECT in accordance with the Compressed Natural Gas (CNG) Fueled
Vehicle Project described in APPENDIX,attached and made part of this Agreement.
(2) To deposit with CITY,within thirty (30)days of receipt of STATE's receipt of AB2766
Funds from MSRC and receipt of billing from CITY the amount of$30,400, which figure
represents the fixed total lump sum of FUNDS available to fund PROJECT.
2
District Agreement No. 08-832
SECTION III
IT IS MUTUALLY AGREED:
0) All obligations of STATE under the terms of this Agreement are contingent upon the
appropriation of resources by Legislature and AB2766 Funds.
(2) The parties hereto will carry out PROJECT in accordance with APPENDIX A, attached and
made part of this Agreement, which outlines the responsibilities of the parties hereto. The attached
APPENDIX A may in the future be modified in writing to reflect changes in the responsibilities of
the respective parties. Such modifications shall be concurred with by the CITY's representative
and STATE's District Director for District 8 and become part of this Agreement, after execution by
the respective officials of the parties, as an amendment to this Agreement.
(3) Neither STATE nor any officer or employee thereof is responsible for any damage or
liability occurring by reason of anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is
understood and agreed that,pursuant to Government Code Section 895.4, CITY shall fully
defend, indemnify and save harmless the State of California, officers and employees from all
claims, suits or actions of every name, kind and description brought for or on account of injury (as
defined in Government Code Section 810.8), occurring by reason of anything done or omitted to
be done by CITY under or in connection with any work, authority or jurisdiction delegated to
CITY under this Agreement.
(4) Neither CITY nor any officer or employee thereof is responsible for any damage or liability
occuring by reason of anything done or omitted to be done by STATE under or in connection with
any work, authority or-jurisdiction delegated to STATE under this Agreement. It is understood
and agreed upon that,pursuant to Government Code Section 895.4, STATE shall fully defend,
indemnify and save harmless the CITY from all claims, suits or actions of every name, kind and
description brought for or on account of injury (as defined in Government Code Section 810.8)
occurring by reason of anything negligently done or omitted to be done by STATE under or in
connection with any work, authority or jurisdiction delegated to STATE under this Agreement.
(5) No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, and no oral understanding or agreement not incorporated
herein shall be binding on any of the parties hereto
(6) Operation of vanpools by CITY using vans purchased with FUNDS will conform to the
purpose of APPENDIX and federal and state vanpool guidelines.
(7) CITY and STATE will retain or cause to be retained and will make available for audit or
copying by CITY, STATE or other government auditors for a period of three (3) years from date
of termination of this Agreement, by written notice or termination of this Agreement by final annual
report due December 31, 1997, all records and accounts relating to PROJECT.
(8) The Contract Cost Principles and Procedures, 48 CFR, Chapter 1, Part 31, and 49 CFR,
Part 18, Uniform Administrative Requirements for Grants-in-Aid to State and Local Governments
are applicable to this Agreement.
3
District Agreement No. 08-832
(9) Unless earlier terminated by written notice, this Agreement shall terminate upon receipt and
acceptance by STATE of final annual report due December 31, 1997 for PROJECT.
STATE OF CALIFORNIA CITY OF SAN BERNARDINO
Department of Transportation
JAMES W. VAN LOBEN SELS By
Director of Transportation Mayor
By Attest:
KEN STEELE, District Director
APPROVED AS TO FORM AND PROCEDURE:
Attorney, Department of Transportation
CERTIFIED AS TO FUNDS AND PROCEDURE:
District Accounting Administrator APPROVED AS TO FORM
AND LEGAL CONTENT.,
James F. Penman,
City A orney
By: �.
4
District Agreement No. 08-832
APPENDIX A
WORK PLAN FOR THE CITY OF SAN BERNARDINO
COMPRESSED NATURAL GAS FUELED VEHICLE PROJECT
OPENING STATEMENT
The following document summarizes a proposed work plan for the demonstration of City of San
Bernardino Compressed Natural Gas (CNG) Fueled Vehicle Project.
The structure of the proposal contains the goals, objectives and requirements.
GOAL
The goal of the PROJECT is to promote the use of cleaner fueled rideshare vehicles as a traffic
demand management strategy while working toward meeting federal and state energy goals and air
quality standards. The commitment to purchase and operate these CNG vehicles in the City of San
Bernardino vehicle program is essential to maintaining a high volume CNG fueling station from the
Southern California Gas Company.
OBJECTIVES
The objective of the PROJECT is to purchase one (1) CNG van for the City of San Bernardino
Vanpool Program and two (2) CNG trucks original equipment manufactured by October 1, 1993.
REQUIREMENTS-VAN
The cost of acquiring a vanpool vehicle is eligible under the following conditions:
The vanpool vehicle is a four-wheeled vehicle manufactured for use on public
highways for transportation of 7-15 passengers (excluding passenger cars which do
not meet the 7-15 passenger criteria and buses); and
Provision is made for repayment of the acquisition cost to the project within the
passenger-service life of the vehicle. Repayment may be accomplished through the
charging of a reasonable user fee based on an estimated number of riders per
vehicle and the cost of reasonable vehicle depreciation, operation, and maintenance.
Repayment is not required under the following conditions:
When vehicles are purchased as demonstrator vans for use as a marketing device. Vehicles
procured for this purpose should be used to promote the vanpool concept among
employees, employers, and other groups by allowing potential riders and sponsors to
examine commuter vans; or
When vehicles are purchased for use on a trial commuting basis to enable people to
experience vanpooling first hand. The trial period must be limited to a maximum of
two months. That part of the user fee normally collected to cover the capital or ownership
cost of the van would be eligible for reimbursement as a promotional cost during the limited
5
Aft
District Agreement No. 08-832
Mal period. As with established vanpool service, all vehicle operating costs must be borne
by the user(s) during the trial period.
REQUIREMENTS-TRUCKS
Natural gas vehicles purchased for use within the City of San Bernardino Compressed Natural Gas
(CNG) Fueled Vehicle Project are not to be used for employees' personal use.
PROJECT BUDGET
Estimated contributions: AB2766 $30,400
CITY $56,000
6
CONTRACT OPPORTUNITY NOTICE
NATURAL GAS MEDIUM-DUTY VEHICLE DEMONSTRATION PROGRAM
Natural gas has the potential to be a major transportation fuel for
California and the rest of the nation. The use of natural gas, as
an alternative to petroleum fuels, can improve our energy security
and diversity and have a positive effect on our deteriorating air
quality.
A recent study by the Natural Gas Vehicle Coalition, (Natural Gas
Vehicles: Emissions and Air Quality Benefits-1991) concluded that
natural gas vehicles (NGVs) have the potential of producing lower
pollutant emissions than conventionally fueled vehicles. The
commercialization of NGVs has been inhibited by the absence of a
clear understanding of the available engine technologies and their
performance and emissions characteristics. To obtain data in these
areas the California Energy commission (Commission) is sponsoring
demonstrations of natural gas school buses and light-duty NGVs.
However, medium-duty vehicles may provide the best opportunity for
successful market introduction of NGVs. Medium-duty vehicles have
better potential for placement of the fuel storage cylinders than
light-duty vehicles and are capable of a greater percentage of
payload capacity-to-tare weight ratio than heavy-duty vehicles.
Medium-duty vehicles for this program are defined as Class 2
through Class 7 vehicles weighing between 10, 000 and 26, 000 pounds
gross vehicle weight rating (GVWR) . Typical medium-duty vehicles
include, but are not limited to, shuttle vans, airport and hotel
shuttle buses and "step van-type" trucks. In 1992 , the Commission
conducted a user survey of medium-duty vehicle preferences. The
results of the survey show that the most popular configurations are
delivery "step-van-type" trucks (72 percent) , cab and chassis
(7 percent) , and shuttle vans and buses (5 percent) .
The purpose of this Contract Opportunity Notice (CON) is to obtain
information on engines, conversion kits, or vehicles that could be
used in demonstrations of medium-duty vehicles powered by natural
gas. The CON is not a request for proposals. This is an
opportunity for manufacturers to provide specific information on
engines, conversion kits and vehicles, and availability of
technical/service support. There is a total of $600, 000 available
for this medium-duty NGV demonstration program. Using the
information provided by CON respondents, we will advertise a
Program Opportunity Notice (PON) to solicit program participants
who would operate the NGVs. Therefore, we need to know which
engines/kits/vehicles are available, estimated purchase costs, and
technical/service that you would provide.
The demonstration program participants will be competitively
selected from PON respondents and matched with engines, conversion
1
kits, or vehicles available from CON respondents. The
demonstration funds will be used by the Commission to purchase
natural gas conversion kits, natural gas engines, or pay the cost
differential between a new conventional vehicle and an equivalent
NGV (No labor costs associated with conversions or installations
will be paid with program funds) . Therefore, based on the CON
respondent information the Commission will produce generic
specifications for the eventual purchase of engines/kits/vehicles
by competitive bid.
It is the intent of this CON to identify potential
engine/kit/vehicle manufacturers who would satisfy the legislative
mandate of Senate Bill 2211 (Rosenthal, Chapter 1661, Statutes
1990) to perform advanced technology work on NGVs. This would
enable the Commission and program participants to demonstrate the
technological and economic feasibility and environmental impacts of
using natural gas fueled engines, both diesel and Otto cycle, in
medium-duty vehicles. The number of these types of vehicles has
increased considerably in the past ten years and offers an ideal
alternative fuels demonstration potential.
The goal of this medium-duty NGV demonstration program is to
determine the commercial applicability and long-term durability of
natural gas engines/kits/vehicles in the medium-duty transportation
market. Specific objectives are to determine:
o Whether NGVs can meet or exceed applicable emissions
standards
o Production costs of the natural gas components
o The range of technologies commercially available
o The performance, including fuel economy and driveability
o The necessary modifications to vehicle and chassis
o Life-cycle costs
Only advanced technology engines, conversion kits and vehicles that
are not yet in general production and that, at a minimum, meet the
emissions levels shown below will be eligible for funding under
this program. The engines may be either diesel or Otto cycle
engines and may operate at either lean-burn or stoichiometric
conditions. Dual-fuel, bi-fuel, and diesel pilot ignition
technologies are eligible; hybrids, such as NG/electric
technologies, will not be considered. While engines used in medium
duty vehicles may be subject to current emissions standards, there
are no emissions standards for vehicles in the weight classes
considered in this demonstration program and the California Air
Resources Board (CARB) has no plans to implement any such standards
2
prior to 1997 . Engines/kits/vehicles selected for use in this
demonstration program must be approved or permitted by ARB.
In conjunction with GARB, the Commission has established target
emissions for this demonstration program as follows, expressed in
grams per brake horsepower/hour:
NOx CO NMHC
Diesel 2 . 0 . 5 . 5
Otto-cycle 2 . 0 15. 0 . 25
Proposed engine/conversion kit/vehicle technologies will be
selected on their range of applicability and commercialization
opportunities. The Commission is interested in promoting the
commercialization of advanced technology NG engines, conversion
kits and vehicles which have the potential for the widest range of
applications in the commercial market.
HOW TO RESPOND
Responses to this Contract Opportunity Notice should follow the
format prescribed in the following two pages. Mail responses to:
NGV Medium-Duty Demonstration Program
California Energy Commission
1516 9th Street MS-41
Sacramento, CA 95814
Responses must be postmarked no later than June 30, 1993.
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CONTRACT OPPORTUNITY NOTICE
NATURAL GAS MEDIUM-DUTY VEHICLE DEMONSTRATION PROGRAM
Please be clear and complete in your responses. Based on the
information requested below, the Commission will produce generic
specifications for the eventual purchase of engines/kits/vehicles
by competitive bid.
Company Name:
Address:
Contact Person:
Telephone Number:
Fax Number:
We produce:
Natural gas vehicles:
Natural gas engines:
Natural gas conversion kits:
For each category marked above please provide the following
information:
1. Please indicate sizes and types of vehicles to which your
engine or conversion kit may be applied. If you produce a
vehicle please indicate each vehicle model and type.
2 . If your product is a conversion kit or engine, please describe
specifically what body/chassis (vehicle) modifications are
necessary to accommodate your product.
3 . Discuss what arrangements you have for servicing NGVs, and
what maintenance capabilities, the facilities, and technical
expertise that would be available to ensure vehicles operate
with minimal down times.
4
4 . Please provide specific information (specifications) necessary
for ordering your product (s) . Your response will be used to
develop an Invitation for Bids (IFB) to meet the needs
expressed by PON respondents. Be sure to include all
information relevant to a complete vehicle package if your
product is an engine or conversion kit (e.g. , transmission
requirements, space requirement in engine compartment, and so
on) . Also include your order cut-off date for each product.
5 . Please provide the approximate cost of your product(s) , power
(hp) , special requirements (e.g. , cooling system) , lead time
to order and current sales per month.
6 . If your product is a NGV, what is the estimated cost
differential between the NGV and a comparable conventionally
fueled vehicle.
5