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Home My WebLink About05- Development Department D E V E L O P MEN T D E P A R T MEN T OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION From: TIMOTHY C. STEINHAUS Subject: BUILDING 201, ALL FLOORS Agency Administrator HEATING & A/C MAINTENANCE Date: May 28, 1993 ------------------------------------------------------------------------------- Synopsis of Previous Commission/Council/Committee Action(s): None. ------------------------------------------------------------------------------- Recommended Motion(s): (Community Development Commission) MOTION: THAT THE COMMUNITY DEVELOPMENT COMMISSION RECEIVE AND FILE THE ATTACHED STAFF REPORT INFORMING THE COMMISSION OF THE PROCESSING OF A PURCHASE ORDE ITH THIEM CO. INC. , IN THE AMOUNT OF $17,225.00 TO PR DE GUARANTEED PROFESSIONAL MAINTENANCE OF THE HEATING N AIR CONDITIONING SYSTEM IN BUILDING 201, TOWER SUITES. ftEINkkiiS Agency Administrator ------------------------------------------------------------------------------ Contact Person(s): Tim Steinhaus/Gary Clermont Phone: 5081 Project Area(s): Central Citv Ward(s): N/A Supporting Data Attached: Staff Report FUNDING REQUIREMENTS: Amount: $17,225.00 Source: Central City Project Tax Increment Budget Authority: 6021 ------------------------------------------------------------------ Commission/Council Notes: -------------------------------------------------------------- TCS:GC:aw:0024Q COMMISSION MEETING AGENDA Meeting Date: 06/07/1993 Agenda Item No: 0 ECONOMIC DEVELOPMENT AGENCY STAFF REPORT — ----------------------- --------------------- 201 North "E" Street Building — Heating and Air Conditioning Controls The current purchase order #10467 with Ontario Refrigeration in the amount of $21,048 expires on July 31, 1993. To provide continued service to building 201's heating and air condition system, proposals were solicited from local sources. Proposals were solicited from five (5) local sources for the current purchase order, and only two responses were received. The two companies that responded were requested to submit proposals for the renewal of the air conditioning and heating maintenance service. To promote increased competition and incentive to provide good continuous service, proposals were solicited with two option years for service through July 31, 1996. Option years will not be awarded until needed and approved for successive years (See attached proposals) . Proposals received for the period of August 1, 1993 to July 31, 1994 were: 1. Ontario Refrigeration at $21,048 2. Thiem Mechanical Co. Inc. , at $17,225.00 Both companies are known, reliable sources that have performed similar services satisfactorily in previous contracts. A purchase order in the amount of $17,225 will be committed after the Community Development Commission receives and files this report. The propos s received and the purchase order are attached for informat'on. Based tupthe f egoing, staff recommends adoption of the form motion. TIMOHTY C. STEINHAUS, cy Administrator Economic Development Agency -------------------------------------------------------------------- TCS:GC:aw:0024Q COMMISSION MEETING AGENDA Meeting Date: 06/07/1993 Agenda Item No: Ir `'Yof San Soma m V REQUISITION/ ECOiVo"C DEVELOPIIlENTAGEIWv FNUMBER ANTEE PAYMENT,THIS ern Es7,,,t n,;b PURCHASE ORDER MUSTAPPEAq oNALL S+n&fnrdno,CA R2,jor.rao. ,PACKAGES,ETC. (w9) .aoe1•FAX(p�mj eee a 13 E ORDER NO. vTHIEM MECHANICAL CO. INC. , f" P.O. BOX 30700 N UNLESS OTHERWISE SPEOFIED: o SAN BERNARDINO, CA 92413 1 City of San Bomardino •0 p ECONOMIC DEVELOPMENT AGENCY T . 201 North E Street,Third Fbor t ,J o' San Bemardino.CA 92401.1507 DATE ISSUED DEWERY DATE F.O 8.POINT J TAXABLE NON-TAX TERMS SEE BELOW DESTINATION NET 30 OUAHTRY ORDERED UNIT DESCRIPTION OF SUPPUES OR=ERV" UNIT PRIG MION 12 MONTHS PROVIDE GUARANTEEED PROFESSIONAL MAINTENANCE FOR THE HEATING AND AIR CONDITIONING SYSTEM $1435.42 $17,225.00 IN BUILDING 201 NORTH ^E" ST. TOWER, 1st, 2nd & 3rd FLOORS, FOR THE PERIOD AUGUST 01, 1993 THROUGH JULY 31, 1994. CONTRACTOR IS TO INSPECT ALL EXISTING INSTALLED OPERATING SYSTEMS PRIOR TO JUNE 19, 1993 AND REPORT ANY DEFICIENCIES TO THIS AGENCY BY JUNE 19, 1993. AFTER CORRECTION OF REPORTED DEFICIEN- CIES, THE SYSTEM IS ACCEPTED AS IS FOR THE SERVI UNDER THIS PURCHASE ORDER. VVT ZONE UNITS RECENTLY INSTALLED ON THE 2nd FLOOR ARE PART OF THIS PURCHASE ORDER. THEY ARE UNDER WARRENTY THROUGH JUNE 15, 1994 AND WIL BE MAINTAINED ACCORDENLY. THE ATTACHED SPECIFICATIONS AND PROPOSAL ARE INCORPORATED AND MADE PART OF THIS PURCHASE ORDE A LIST OF EQUIPMENT INSTALLED IN BULIDING 201 IS ATTACHED FOR INFORMATION, BUT IS NOT INTENDED TO BE ALL INCLUSIVE. DESCALING CHEMICAL FOR THE COOLING TOWER MUST BE PROVIDED BY THEIR CO. PLEASE NOTIFY US IMMEDIATELY IF YOU ARE TnTAL =17,225.00 UNABLE TO DELIVER BY DATE SPECIFIED. By BUDGETL"E ITEM REQUESTED BY: BUYER BUILDING-MAINTENANCE GARY CLERMONT AUTHORED BY: TIMOTHY STEINHAUS APPROVED APPROVED 11#1171 4.4/7C MH -C NOMIC DEVELOPMENT AGENCY )01 NORTH "E" STREET, 3RD FLOI I CAN BERNARDINO, CA 92401 PROPOSAL SHEET FOR BUILDING 201 NORTH "E" ST. i THE _THi .M MFr`unrrrnaT rn TNl` SUBMITS THE FOLLOWING PROPOSAL TO PROVIDE GUARANTEED PROFESSIONAL MAINTENANCE FOR THE FOLLOWING PERIODS: AUGUST 01, 1993 TO JULY 31, 1994 OPTION YEAR ONE AUGUST 01, 1994 TO JULY 31, 1995 18 , 258 . 00 OPTION YEAR TWO AUGUST O1, 1995 TO JULY 31, 1996 190 454 - no TOTAL AWARD WILL BE MADE BASED ON THE TOTAL INCLUDING OPTION YEARS. AWARD OF OPTION YEARS IS CONDITIONED ON BUDGET AUTHORITY. OPTION YEARS WILL BE AWARDED IF SERVICE IS NEEDED AND THE SERVICE PROVIDED HAS BEEN SATISFACTORY AS DETERMINED BY THE AGENCY. THE AGENCY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS, AWARD WILL BE MADE ON AN AGENCY PURCHASE ORDER AND INCORPORATE THIS PROPOSAL ALONG WITH THE STANDARD AGREEMENT FORM PROVIDED BY THE PROPOSER. 0248 SIGNATURE INSTALLATION • SERVICE • MAINTEN CE IJL :V Heating & Air Conditioning Contractors Lic. 11358624 P.O. Box 30700,San Bernardino, CA 92413 (714)888-7974 (714)793-1875 BUILDING MAINTENANCE AND OPERATION AGREEMENT CUSTOMER: PROPOSAL DATE: Economic Development Agency May 26, 1993 201 North "El' Street San Bernardino, Ca. 92401 LOCATION: Economic Development Agency 201 North "E" Street San Bernardino, Ca. 92401 MAINTENANCE AGREEMENT. Guaranteed Maintenance SCHEDULES INCLUDED: ® 1 - Inventory of Equipment ® 2 - Air Filter Service ® 3 - Special Services/Provisions This proposal is the proprietary property of Contractor and is provided for Customer's use only Contractor guarantees the price stated in this Agreement for thirty (30) days from Proposal date above. This Agree- ment sets forth all of the terms and conditions binding upon the parties hereto; and no person has authority to make any claim, representation, promise or condition on behalf of Contractor which is not expressed herein. This annual Agreement shall continue in effect from year to year unless either party gives written notice to the other of intention not to renew thirty (30) days prior to any anniversay date. CONTRACTOR CUSTOMER Bo s By By Signature Signature Service Sales Representative Title May 26, 1993 Title Date Date PAGE 1 of 6 �� r=UARANTEED MAINTENAN"E GUARANTEED MAINTENANCE—is designed to provide the Customer with an ongoing maintenance program. The program will be initiated,scheduled,administered,monitored and updated by the Contractor.The service activities will be directed and scheduled, on a regular basis, by our comprehensive equipment maintenance scheduling system based on manufacturers'recommendations,equipment location,application,type,run time, and Contractor's work experience. CONTRACTOR WILL PROVIDE THE FOLLOWING PREVENTIVE MAINTENANCE SERVICES FOR THE BUILDING ENVIRONMENTAL MECHANICAL SYSTEM(S) COM- PRISED OF THE EQUIPMENT LISTED ON SCHEDULE 1 (INVENTORY OF EQUIPMENT): TEST AND INSPECT:Job labor,travel labor and travel and living expenses required to visually INSPECT and TEST equipment to determine its operating condition and efficiency. Typical activities include: —TESTING for excessive vibration;winding resistance,refrigerant charge;fan RPM;refrigerant oil(acid);water condition;flue gas analysis;safety controls;combustion and draft;crankcase heaters; control system(s), etc. —INSPECTING for worn, failed or doubtful parts; mountings; drive couplings; oil level; rotation; soot; flame composition and shape; pilot and igniter; steam, water, oil and/or refrigerant leaks,etc. PREVENTIVE MAINTENANCE:Job labor,travel labor and travel and living expenses required to dean, align, calibrate, tighten, adjust, lubricate and paint equipment. These activities are intended to extend equipment life and assure proper operating condition and efficiency.Typical activities include: —CLEANING coil surfaces; fan impellers and blades; electrical contacts; burner orifices; passages and boiler tubes,etc. — ALIGNING belt drives; drive couplings; air fins,etc. — CALIBRATING safety controls; temperature and pressure controls, etc. —TIGHTENING electrical connections;mounting bolts;pipe clamps;refrigerant piping fittings; damper sections, etc. — ADJUSTING belt tension;refrigerant charge;super heat;fan RPM;water chemical feed and bleed rate; burner fuel/air ratios; gas pressure, set point of controls and limits; compressor cylinder unloaders; damper close-off, sump floats, etc. — LUBRICATING motors; fan and daa.lper bearings; valve stems; damper linkages; fan vane linkages,etc. — PAINTING,for corrosion control,as directed by our scheduling system and on an as-needed basis. COMPONENT REPLACEMENT: Contractor will replace worn, failed and/or doubtful compo- nents and parts at no additional cost. TROUBLE CALL SERVICE: Each activity is designed to prevent system malfunction. However, trouble call service will be provided any time, if needed, at no additional cost. The rate will be$ see attached Per: Effective: (date) Pricing Page Payment in advance: ❑ Annually ❑ Semi-Annually ❑ Quarterly ❑ Monthly ❑ Other PAGE 2 of 6 STA"-'BARD TERMS AND CONDT 'ONS GENERAL PROVISIONS: All planned maintenance service under this agreement will be performed during normal working hours. s Owner/user will provide reasonable means of access to all equipment covered by this agreement.TMCI, Inc. will be free to start and stop all primary equipment incidential to the operation of the mechanical system(s) with owner/user representative. This agreement will commence on the date indicated for a term of one year and shall continue from year to year until terminated(unless otherwise specified).Either party may terminate this agreement by giving written notice thirty (30)days prior to the anniversary date. In the event the system is altered,modified,changed,or moved,this agreement is subject to review at TMCI, Inc. option. If a Trouble Call is made at Client's request and inspection fails to disclose a condition for which Contractor is responsible,Client will pay Contractor at the rate then in effect for such services. The monthly rate is conditioned upon the system(s)covered being in a maintainable condition.If the initial inspection or initial seasonal start-up indicates repairs are required, an estimate of repair cost will be submitted for Client approval.Should Client not approve the estimate,Contractor can either remove the non-maintainable parts from its scope of responsibility and adjust the monthly rate accordingly or cancel this Agreement. CHANGES: In addition to the agreement price set forth,owner/user will be liable for the amount of any present and future taxes or any other governmental changes now or hereafter imposed by existing or future laws with the respect to the transfer,use,ownership or possession of the equipment to which this agreement relates. The Agreement price may be adjusted yearly based on prevailing labor and material costs. LIMITATION OF LIABILITY: TMCI,Inc.will not be liable for any delay in furnishing or failure to furnish service due to fire,flood,strike, lockout, dispute with workmen, inability to obtain material, commotion, war, act of God, or any cause beyond reasonable control. Our responsibility for injury to persons or property that may be caused by orarise through the maintenance, service,functioning,or use to the system(s)shall be limited to injury caused directly by our negligence in performing our obligations under this agreement and in no event shall we be liable for speculative,direct, or consequential damages. TMCI, Inc. will not be required to make safety tests or to install new attachments,additional controls,or equipr<<ent as recommended ordirected byany insurance company,laboratory or governmental authority, or to make replacements mentioned herein with parts or devices of a different design for any reason. This Agreement provides regular Professional Maintenance and repair services for Client. It does not include responsibility for design of thesystem,obsolesence,safety tests,repairs or replacements necessitated by reason of negligence of others(including Client),misuse or abuse of the system,causes beyond control of Contractor,or requirements of governmental, regulatory or insurance agencies. This Agreement applies only to the maintainable portions of the system.Repair or replacement of the non- maintainable parts such as ductwork,boiler shell and tubes,cabinets,boiler refractory material,electrical wiring,piping,valve bodies,coils,structural supports and other similar items are excluded PAGE of �' SCHEDULE 1 EQUIPMENT INVENTORY QTY. SYSTEM COMPONENT(S) MANUFACTURER MODEL TONING HP LOCATION a See attached schedule SCHEDULE 2 AIR FILTER SERVICE Contractor mill supply the filters listed below and the labor to change said filters or media on the frequency in- dicated by the checked block. QUANTITY SIZE TYPE CHANGES PER YEAR 1 4 6 12 OTHER Should experience show that more or less frequent media changes are required, at mutual consent the agreement price will be adjusted based on the established selling prices. PAGE 3 of 6 "''! 93610646 -P-02 • Sri/ CITY Cr SAN BERNARDINO ECONOMIC DEVELOPMENT AGENCY 201 NUlt' A "E" STREET JRD FLOOR PAGE 1 AIK (: N04TIONING SERVICE SID REQUEST r- i REVISED EQUIPMENT INVENTORY JULY 17, 1992 Off i ca Tower: EquiPnRnt Inventory= ZY—. System Ccamonents Rating a:i up A/ system h i s r4i ►�,r 11 P I oca t Z ReciP, COWr" oriq Carrier of t 1 Electric Motor Frier SHIO-149 40 1 Electric Motor General Electric 5KS324AL216 40 Hp tech. Pad 1 Afr Handling rjnit Lincoln Motor 3247'5 tech. Pad i Air Handling Unit �� A22/20AF 15 HP Mech. ezzanind P- Condenser Batt. Air Coil 3/30AFS1 20 Hp Mezzanine VL6130 137 Tons Much. Pad 1 C=pu t e r Room A/C System cona i s t i ng of t Condensing Unit Carrier 1 Fan Coil Unit Carrier 5 Tons Rooftop Ceiling eatie Control System ux'aisting of s 3rd Floor i � SUPPly Air Comp, Quincy Al r Drier tech Pad 12 ��natic Cratl. Uavices H0ne�jnAjLmatics A-5-1 . 3 Wx aust Fans 1/6 HP Mech. Pad Jenn Air Her-h. Pad 1 D�O=ni b r Fan 2 h Loren Cook 225 RoofAalls '/DCC Zone Dampers Carrier SQ113 3�HP Mezzanine Ceiling /ADC DYPass Caitrois Carrier 3rd, 2nd F2Qo 4 LpA pub Ceiling 28 Hy-Save 3rd, 2nd F100) VNrA DC Zone Control& Carrier Mech. Pad KS/SS Space 3rd, 2nd F'IaOr —TJC71l'�G40 -1" Page 2 Air Conditioning Service Bid Request (cont'd) Air Filter Inventory; 37 20 x 25 x 2 Disposable 2 24 x 24 x 1 Disposable 6 1 20 x 20 x 1 Disposable 6 Coffee Shope Bldg. 201 Equipmnt Imrentory 1 Q Yes, SSYSt am , nnN ManuE42t LAM_ Mode l Rating �m 1 Pac a Carrier —" r 1 'I�p/DDC SYstw Controls Carrier 508801640 15 T0n Mezzanine Space Air Filter Inventory 1 ZY L I" ado s Fe Year 8 20 x ?.S x 2 Disposable Media 6 Big 5 Store, Bldg. 2011 Eq'AiFrAnt Inventory: O' C n-nte L nUfacturer Rating 2 Recip. Compreessors el �O1 a' a to 1 Carrier 50BBN410 20 'Ion Mezwine �/� Coc�tTOl System Carrier 2 LPA Pump Cystem HtY-saves Space Air Filter Inventory: Mech, Pad 0ty- n_"- 8 20 x 23 x 2 Dispossa 6 ab a Media r BIDDERS SHOULD HAVE A A.C.S. CERTIFICATION AND REMOTE SITE MONITORING SYSTEM. TEL: May 20 93 16 :22 No .011 P .02 0 ECONOMIC DEVELOPMENT AGENCY 201 NORTH "E"STREET.SAD FLOOR SAN DERNARDI"O&CA $2401 PROPOSAL SHEET FOR BUILDING 201 NORTH "E" ST. THE ONTARIO REFRIGERATION SUBMITS THE FOLLOWING PROPOSAL TO PROVIDE GUARANTEED PROFESSIONAL MAINTENANCE FOR TBE FOLLOWING PERIODS: MONTHLY ANNUAL AUGUST 01, 1993 TO JULY 31, 1994 (RENEW AS IS 1.754 21,048 OPTION YEAR ONE 1992--93 COST) AUGUST 01, 1994 TO JULY 31, 1995 11806 21,672 OPTION YEAR TWO AUGUST 01, 1995 TO JULY 31, 1996 I,S60 23,320 TOTAL 65,040 AWARD WILL BE MADE BASED ON THE TOTAL INCLUDING OPTION YEARS. AWARD OF OPTION YEARS IS COND17IONRD ON SUDGET AUTHORITY. OPTION YE"S WILL BE AWARDED IF SERVICE IS NEEDED AND THE SERVICE PROVIDED HAS BEEN SATISFACTORY AS DETERMINED BY THE AGENCY. THE AGENCY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS. AWARD WILL BE MADE ON AN AGENCY PURCHASE ORDER AND INCORPORATE THIS PROPOSAL ALONG WITH THE STANDARD AGREEMKRT FORM PROVIDED BY THE PROPOSER. 0248 SIGNATURE KENNETH A. EDENS SENIOR SALES REP. l/