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HomeMy WebLinkAbout01- Community Development MAYOR AND COMMON COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO M I N U T E S REGULAR MEETING June 7, 1993 11:00 a.m. The Regular Meeting of the Mayor and Common Council, and the Community Development Commission was called to order by Chairman Tom Minor, at approximately 11:56 a.m. , on Monday, June 7, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; Dr. F. J. Curlin; Ralph Hernandez; David Oberhelman; Valerie Pope-Ludlam; and Norine Miller. Absent: None. Vacant: Fifth Ward Commission Member. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Dennis Barlow, Senior Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; Deborah Enay, Administrative Secretary, Development Department; and Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo and Green; Maria Hunt, The Sun Newspaper. Timothy Steinhaus, Administrator, Economic Development Agency reported on the grand opening of Court Street Square. ---------------- CONSENT CALENDAR The Commission Members requested that items numbered 116" and "7" be removed from the Consent Calendar. Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Consent Calendar items numbered "1" through "9" be adopted except for items numbered "6" and "7", respectively. REGULAR MEETING COMMISSION MINUTES KJA:r=1:cmin6r1 -1- JUNE 7, 1993 /7 The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Public Works Department 1. AGREEMENT - STATE OF CALIFORNIA - IMPROVEMENT OF HIGHLAND AVENUE (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman that the following resolution be approved and adopted: RESOLUTION NUMBER 5367 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AUTHORIZING EXECUTION OF A DESIGN COOPERATIVE AGREEMENT WITH THE STATE OF CALIFORNIA RELATING TO DESIGN RESPONSIBILITIES FOR STREET IMPROVEMENTS ON HIGHLAND AVENUE, FROM DENAIR AVENUE TO BOULDER AVENUE. The motion carried by the followin g :vote Ayes: Commission Y Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 2. ADVERTISE FOR BIDS - RE-ROOFING OF YWCA BUILDING (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Oberhelman, that the plans for re-roofing the Young Women' s Christian Association building, at 567 North Sierra Way, in accordance with Plan No. 8941, be approved; and the Director of Public Works/City Engineer be authorized to advertise for bids. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 3. IMPROVEMENTS TO RUDY HERNANDEZ AND MILL COMMUNITY CENTERS (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Oberhelman, that Change Order No. 2 to the contract with Kirkley Development, Inc. , for improvements to Delmann Heights, Rudy Hernandez, Mill & Johnson Community Centers, in accordance with Plan No. 8890, be approved; to authorize the re-roofing of the gym area of Rudy Hernandez and Wings B & C at Mill Community Centers, at an increase in the contract price of $55, 133. 65; from $505, 436.50 to $560, 573.15. REGULAR MEETING COMMISSION MINUTES KJH:nm1:amin6r1 -2- JUNE 7, 1993 The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 4. ESCROW AGREEMENT - MAIN STREET REVITALIZATION PROGRAM, PHASE II - MARINA CONTRACTORS (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the following resolution be approved and adopted: RESOLUTION NUMBER 5368 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AUTHORIZING EXECUTION OF AN ESCROW AGREEMENT FOR SECURITY DEPOSITS IN LIEU OF RETENTION, WITH MARINA CONTRACTORS, INC. , AND THE BANK OF AMERICA. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Agency Administration 5. BUILDING 201, ALL FLOORS HEATING & A/C MAINTENANCE (Community Development Commission) Commission Member Hernandez made a motion,• seconded by Commission Member Oberhelman, that the Community Development Commission receive and file the attached staff report informing the Commission of the processing of a purchase order with Thiem Co. Inc. , in the amount of $17, 225. 00 to provide guaranteed professional maintenance of the heating and air conditioning system in building 201, Tower Suites. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. p Development Department 8. NEW POLICE FACILITY - SELECTION OF GENERAL CONTRACTOR (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission authorize staff to proceed with issuance of a Request for Proposals to solicit REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6rl -3- JUNE 7, 1993 �' r bids from general contractors for value engineering and construction of the new Central Police Station to be located at the northwest corner of Seventh and "D" Streets. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 9. DELMANN HEIGHTS WATER SYSTEM (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Oberhelman, that the Mayor and Common Council receive and file the attached report from the General Manager of the Water Department regarding the Delmann Heights water services area. The motion carried by the following votes: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. END OF CONSENT CALENDAR ---------------------- 6. EARTHQUAKE RESISTANCE BRACE SYSTEM (ERBS) (Mayor and Common Council) Councilman Hernandez inquired as to whether any loans had been made under this program to date. Kenneth Henderson, Executive Director, Development Department, indicated that there have been no loans made under this program. Councilman Hernandez made a motion, seconded by Councilman Oberhelman, that the Mayor and Common Council approve a change in the Earthquake Resistance Brace System Program from CDBG loans to grants not to exceed $4, 500 (ERBS) , and authorize the City Fire Department to administer the grant program. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 7. AUTHORIZED CHECK SIGNERS (Community Development Commission) Commission Member Hernandez stated that he would like to use the same processes that have been used in the past where one councilmember served as vice chairman. REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin6r1 -4- JUNE 7, 1993 Timothy Steinhaus, Administrator, Economic Development Agency, indicated that there was no designated vice-chairman at this time, and the authorized signers needed to be changed due to vacancies from the recent election. He further explained the check signing process. Dennis Barlow, Senior Assistant City Attorney, said that traditionally, the vice chairman has been authorized to sign, and historically, the vice chairman is also the chairman of the Redevelopment Committee. Mayor Minor suggested that since there is not an appointed chairman of the Redevelopment Committee at this time, that this part of the resolution could be approved, and the vice chairman could be added at a later date. Commission Member Hernandez made a motion, seconded by Commission Member Miller, to approve and adopt the following resolution: RESOLUTION NUMBER 5369 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO DESIGNATING CHECK SIGNERS AND COUNTERSIGNERS FOR REDEVELOPMENT AGENCY OR DEVELOPMENT DEPARTMENT CHECKS AND VOUCHERS, AND REPEALING RESOLUTION NUMBER 5270. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, to reconsider item number "8" of the Consent Calendar. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 8. NEW POLICE FACILITY - SELECTION OF GENERAL CONTRACTOR (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that this item be reopened for discussion. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Hernandez stated that the backup provided was insufficient and he felt that it is premature to prepare a Request for Proposals until the Commission is provided with a model of the proposed facility. He expressed his concern about the appearance of the building. Commission Member Curlin also expressed concern with the aesthetics of the facility. REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin6r1 -5- JUNE 7, 1993 Kenneth Henderson, Executive Director, Development Department, explained that this was the next logical step in the process based upon prior Commission approvals, including construction financing. He spoke of the advantages of selecting a general contractor early in the process, and that he could provide the Commission with more information either that afternoon or at a special workshop. Commission Members Curlin, Negrete and Mr. Henderson indicated that a workshop might be an appropriate forum for reviewing additional information. Commission Member Curlin questioned whether the Request for Proposals would be submitted without being brought back before the Commission for a final review of its contents. Also, he expressed concern about reviewing the responses to the Request for Proposals prior to being given a contract selected by the staff to approve. Mr. Henderson said that the staff was requesting authorization to obtain proposals, and that the Commission would be given the opportunity to review all proposals. Commission Member Miller confirmed that the plumbing and electrical would be separate Requests for Proposals done by the general contractor, and that at this time the Commission would be granting staff permission to proceed with the selection of the general contractor. She also inquired as to any additional charges for the project. Mr. Henderson indicated that she was correct as to the intentions of the Development Department, and he explained that the figures she had been provided were for the total cost of the project. Commission Member Miller asked that she be brought up to date on the public hearing that was held for this project. Mr. Henderson clarified the events of the public hearing. Commission Member Miller made a motion, seconded by Commission Member Oberhelman that the Community Development Commission authorize staff to proceed with issuance of a Request for Proposals to solicit bids from general contractors for value engineering and construction of the new Central Police Station to be located at the northwest corner of Seventh and "D" Streets. Commission Member Hernandez inquired as to the total financial package for the police station and other construction projects. Mr. Steinhaus explained that the Commission would be provided with more information, but that the status of other projects should not be used to delay the police facility. Commission Member Oberhelman stated that he would like the draft Request for Proposals to be brought back to the Commission for approval before issuance. Commission Member Hernandez concurred. REGULAR MEETING COMMISSION MINUTES KJH:nm1:amin6r1 -6- JUNE 7, 1993 1A 0 Mr. Steinhaus responded that staff was requesting permission to produce a Request for Proposals and send it out without further Commission approval, and that responses would then be brought before the Commission. Mr. Henderson added that the Commission had been provided with a series of presentations to support this project, and that the Request for Proposals would be based upon the information already provided, however it is feasible for staff to bring the draft before the Commission at the next meeting. Mr. Steinhaus agreed. Mayor Minor called for motion to approve the motion as submitted. Commission Member Miller indicated that she had previously made that motion. Commission Member Oberhelman again indicated that he would like the motion to read that the draft Request for Proposals be brought before the Commission for final review and approval. Commission Member Miller indicated that she would include that in her motion. Commission Member Oberhelman seconded the motion. Commission Member Hernandez requested that the amended motion be read aloud. Rachel Clark, City Clerk, read the motion that the Community Development Commission authorize staff to prepare a draft Request for Proposals to solicit bids from general contractors for value engineering and construction of the new Central Police Station to be located at the northwest corner of Seventh and "D" Streets, and be brought back before the Commission for review and approval. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 10. DEMOLITION OF AGENCY PROPERTY - 578 NORTH MOUNT VERNON AVENUE (Mayor and Common Council) Councilmember Hernandez made a motion, seconded by Councilmember Miller, that the Mayor and Common Council authorize the Executive Director to prepare and execute all documentation necessary to demolish improvements at 578 North Mount Vernon. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 11. SECURITY SERVICES - PUBLIC ENTERPRISE BUILDING (PEC) (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Negrete, that the Community Development Commission award a contract to Seibert Security Service, Inc. , for security REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6rl -7- JUNE 7, 1993 1A- services at the Public Enterprise Center (PEC) at,..a rate of $3, 612 monthly, and authorize the Executive Director to prepare and execute a contract for same. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 12. JANITORIAL SERVICES AT THE PUBLIC ENTERPRISE CENTER (PEC) (Community Development Commission) Commission Member Miller made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission receive and file the attached staff report informing the Commission of the processing of a purchase order with American Building Maintenance Company in the amount of $13, 860 to provide daily janitorial services at the Public Enterprise Center (PEC) . Mayor Minor questioned when the present contract expired. Kenneth Henderson, Executive Director, Development Department, reviewed the terms of the current contract and the benefits of the proposed new contract. Commission Member Hernandez made a motion, seconded by Commission Member Curlin, to continue this item until June 21, 1993. The motion carried by the following votes: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 13. ADJOURN TO CLOSED SESSION At 12:38 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission recessed to closed session to give instruction to the Commission's negotiator on the purchase of property pursuant to Government Code Section 54956.8. The real property which the negotiations concern is located at 303 North "E" Street. 14. ADJOURNMENT At 12:45 p.m. , the Regular Meeting of the Mayor and Common Council and the Community Development Commission was adjourned to Monday, June 21, 1993 at 11:00 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6r_l -8- JUNE 7, 1993 11q 0 MAYOR AND COMMON COUNCIL COMMUNITY DEVELOPMENT COMMISSION AND THE JOINT POWERS FINANCING AUTHORITY OF THE CITY OF SAN BERNARDINO M I N U T E S JOINT REGULAR MEETING June 21, 1993 11:00 a.m. The Joint Regular Meeting of the Mayor and Common Council, the Community Development Commission and the Joint Powers Financing Authority was called to order by Mayor Pro Tempore Edward Negrete at approximately 2:30 p.m. , on Monday, June 21, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Pro Tempore Edward Negrete; Commission Members F. J. Curlin; Ralph Hernandez; David Oberhelman; Valerie Pope-Ludlam; Norine Miller. Absent: Chairman Tom Minor. Vacant: Fifth Ward Commission Member. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Stafford W. Parker, Deputy Director, Development Department; David R. Edgar, Manager, Housing Division, Development Department; John B. Hoeger, Project Manager, Development Department; James Penman, City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Shauna Clark, City Administrator; Rachel Clark, City Clerk; Suzanna Cordova, Deputy City Clerk; Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS IN ATTENDANCE Maria Hunt, The Sun Newspaper. ---------------- CONSENT CALENDAR The Commission Members requested that items numbered 112B", "311, 11411, 11511, 116", 118" and "9" be removed from the Consent Calendar. Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Consent Calendar items numbered 111" through "10" be adopted except for items numbered "2B", 11311, 11411, "511, "6", "8" and "9", respectively. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6jr2 - 1 - JUNE 21, 1993 1 4-J, 0 iL 1. JOINT POWERS FINANCING AUTHORITY (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Regular Meeting of the Joint Powers Financing Authority be continued to Monday, July 19, 1993. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 2A. COMMUNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the minutes of the Community Development Commission of the City of San Bernardino for the meeting of May 24, 1993 be approved as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 7. SMALL BUSINESS LOAN PROGRAM (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission approve the Small Business Loan Program and appropriate funds in the amount of $500, 000, subject to the approval of the Agency's FY 93/94 budget. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission direct staff to develop and submit a list of candidates for the Small Business Loan Committee for subsequent appointment, as appropriate, by the Chairman and confirmation by the Commission. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin6jr2 - 2 - JUNE 21, 1993 0 10. FY 93/94 ECONOMIC DEVELOPMENT AGENCY BUDGET (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission establish June 28, 1993 at 9:00 a.m. , the Economic Development Board Room as the date, time and place for the FY 93/94 EDA Budget Workshop. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the following resolution be approved and adopted: RESOLUTION NUMBER 5370 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE ECONOMIC DEVELOPMENT AGENCY TO CONTINUE EXPENDITURES AT BUDGETED LEVEL FOR 1992-1993 FISCAL YEAR, PENDING FINAL APPROVAL OF 1993-1994 BUDGET, WITH ALLOWANCES FOR ANY SPECIFICALLY APPROVED INCREASES. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. END OF CONSENT CALENDAR ----------------------- 2B. COMMUNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) Commission Member Oberhelman questioned the accuracy of Item Number 8, stating that the way it appeared in the minutes was confusing. Commission Member Oberhelman made a motion, seconded by Commission Member Miller, that the minutes of the Community Development Commission of the City of San Bernardino not be approved as submitted in typewritten form, and be resubmitted at the July 6, 1993 Commission Meeting. The motion passed by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nml:ami.n6jr2 - 3 - JUNE 21, 1993 //3 3. NEW POLICE FACILITY - SELECTION OF GENERAL CONTRACTOR (Community Development Commission) Commission Member Miller questioned the total cost of the project as well as the availability of geo-thermal heating for the building. Timothy C. Steinhaus, Administrator, Economic Development Agency, indicated that he would get total figures to the Commission and that geo-thermal heating is available. Commission Member Pope-Ludlam inquired as to whether there are better funding sources for this project. She suggested this item be sent back to Redevelopment Committee to identify alternatives to the existing fund sources. Mr. Steinhaus reminded the Commission of the process that had already taken place to identify the existing fund sources and indicated that funding could be reviewed for this project. He suggested that the Development Department be given permission to proceed with the Request for Qualifications/Invitation to Bid because the selection of a general contractor is not directly related to the funding of this project. Commission Member Oberhelman asked how much money had already been spent on this project to date and the status of the project. Commission Member Miller agreed that the Commission needs to be provided with this information. Commission Member Hernandez questioned whether this construction was a priority as compared to other pending construction projects and whether this construction could be combined with other projects to be more cost effective. Commission Member Miller made a motion, seconded by Commission Member Oberhelman to refer funding for this project back to Redevelopment Committee for further review, and to bring the Request for Qualifications/Invitation to Bid before the Commission at the July 6, 1993 Commission Meeting. Commission Member Curlin requested that Mr. Steinhaus explain the degree of urgency for this project. Mr. Steinhaus responded that the parking for the existing police facility monopolizes the area in which it is located. Also, he stated that the Development Department was proceeding under the direction of the Commission and had been proceeding under that direction for several months. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin6jr2 - 4 - JUNE 21, 1993 4. JANITORIAL SERVICES - PUBLIC ENTERPRISE CENTER (PEC) (Community Development Commission) Commission Member Oberhelman requested clarification of the figures provided in the Staff Report. Stafford W. Parker, Deputy Director, Development Department, advised that he would obtain clarifying details and provide them to the Commission. Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez to continue this item until July 6, 1993. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Oberhelman made a motion, seconded by Commission Member Miller to reopen this item for discussion. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Oberhelman announced that staff had been able to provide the requested clarification and explained them to the Commission. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission receive and file the attached staff report informing the Commission of the processing of a purchase order with American Building Maintenance Company in the amount of $13, 860 to provide daily janitorial services at the Public Enterprise Center (PEC) . The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 6. GRAFFITI ABATEMENT PROGRAM (Mayor and Common Council) Councilwoman Miller expressed concern with the cost of this project, questioned the consultant's role with respect to clean-up activities, and inquired as to whether an existing staff person could perform the job instead of a consultant. Councilman Oberhelman felt the amount was excessive and stated the coordination of clean-up efforts made to date had appeared lacking. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmi.n6jr2 - 5 - JUNE 21, 1993 0 Councilman Hernandez concurred and suggested coordinating these efforts with the courts and juvenile authorities. Lorraine Velarde, Executive Assistant to the Mayor, advised the Council as to the efforts already made by the consultant. She indicated that a comprehensive report could be prepared to outline these efforts in detail, and that she would provide the Council with a description of the actions being taken by the consultant to curb graffiti throughout the city. Councilman Oberhelman made a motion to continue this item pending further information. Councilwoman Pope-Ludlam indicated that this position has already been funded and that the motion before the Council is not to establish this position, but to transfer funding from the general fund to CDBG administrative funds. Councilwoman Miller made a motion, seconded by Councilwoman Pope— Ludlam, that the Mayor and Common Council appropriate $38, 400 in FY 93/94 CDBG funds to finance graffiti abatement activities for the period beginning July 1, 1993 and ending June 30, 1994 (replaces tax increment funds) . The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Pope-Ludlam; Miller. Noes: Councilmembers Hernandez; Oberhelman. Abstain: None. Absent: None. 5. OSBORNE DEVELOPMENT CORPORATION - REQUEST ,FOR FINANCIAL ASSISTANCE (Community Development Commission) Commission Member Oberhelman questioned the purpose of giving Osborne Development $85, 000. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the funds to be used were to benefit low to moderate income persons. Osborne Development would set aside homes to be sold to persons of a certain level of income. David Edgar, Manager, Housing Division, Development Department, indicated that this item had been before the Housing Committee earlier and was unanimously recommended by the Housing Committee. He also stated that this funding would assure that a certain number of units in this development would be kept affordable (using the State of California's definition of "affordable") to first time home buyers. Commission Member Hernandez made a motion, seconded by Commission Member Miller, that the Community Development Commission authorize $85, 000 in available housing set-aside funds for the purpose of facilitating Osborne Development Corporation's construction of 45 JOINT REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6jr2 - 6 - JUNE 21, 1993 14 single-family detached homes and authorize the Chairman and Executive Director to execute an Owner Participation Agreement (OPA) required to effectuate said transaction. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 8. PARKING AGREEMENT Timothy C. Steinhaus, Administrator, Economic Development Agency, stated for the record that the motions were repealing resolutions previously adopted on April 5, 1993. Councilman Hernandez made a motion, seconded by Councilwoman Miller, that the following resolutions be approved and adopted: (Mayor and Common Council) RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT AGREEMENT WITH ALLAN D. SMITH, BANKRUPTCY TRUSTEE SUCCESSOR TO H. FRANK DOMINGUEZ DBA VANIR RESEARCH COMPANY AND DAVID D. MILLER AND DENYSE M. MILLER, AND REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND THE CITY OF SAN BERNARDINO RELATING TO PUBLIC PARKING SPACES, AND REPEALING RESOLUTION NUMBER 93-109. (Community Development Commission) RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO AGREEMENT WITH ALLAN D. SMITH, BANKRUPTCY TRUSTEE SUCCESSOR TO H. FRANK DOMINGUEZ, DBA VANIR RESEARCH COMPANY AND DAVID D. MILLER AND DENYSE M. MILLER, AND REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND THE CITY OF SAN BERNARDINO RELATING TO PUBLIC PARKING SPACES, AND REPEALING RESOLUTION NUMBER 5359. Jim Robbins, citizen and owner of Liers Music, related to the Council that passage of these resolutions would be detrimental to his business. He explained that his business is suffering due to lack of parking for his customers and that additional non-time restrictive parking would further damage his business. Mr. Steinhaus informed the Council of the specific locations of the proposed parking. He stated that he had met with Mr. Robbins personally to discuss his parking problem, and that the Development Department was looking into solutions to resolve his parking requirements. He also reminded the Council that they had previously voted to remove all time restrictions on parking in that area. Councilwoman Miller inquired as to how this parking affected the status of the lease with the County for D.P.S.S. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6jr2 - 7 - JUNE 21, 1993 /r� Mr. Steinhaus indicated that the County will not sign a lease unless adequate parking is provided for D.P.S.S. Mr. Steinhaus reinforced that without adequate parking, the City will lose the D.P.S.S. lease. Councilwoman Miller made a motion, seconded by Councilwoman Pope- Ludlam, to continue this item until July 6, 1993, to enable staff to investigate other parking alternatives, including barricades and reconfiguration of the lots. Discussion ensued with regard to parking restriction alternatives. Councilwoman Pope-Ludlam made a motion, seconded by Councilman Curlin to adopt Motion A and Motion B as submitted. Councilwoman Miller expressed her concern about passing this motion without further investigation of alternatives. She inquired if the Council could make changes or adjustments to the resolutions once they are passed. James Penman, City Attorney, indicated that once the resolutions were passed, there could be no changes. Councilwoman Pope-Ludlam was excused at 4:20 p.m. Councilman Oberhelman was excused at 4:22 p.m. Councilwoman Pope-Ludlam returned at 4:23 .p.m. Mr. Robbins emphasized his parking needs. He stated he was never made aware of the public hearings or related meetings on this matter. Councilman Oberhelman returned at 4:24 p.m. Mr. Penman confirmed with Mr. Robbins that he was never served with a notice that negotiations directly impacting his property were taking place. Mr. Penman requested that the Council adjourn to Closed Session to confer with the attorney regarding pending litigation pursuant to Government Code Section 54956.9 (b) (1) , as there is significant exposure to litigation. Councilman Oberhelman indicated that he had contacted D.P.S.S. administration, and that the Associate Director of D.P.S.S. advised him that they require adequate parking, however, there would be no ramifications against the City should this matter be continued in an attempt to resolve this issue. Councilman Oberhelman made a motion, seconded by Councilwoman Miller, to continue this item to July 6, 1993. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6jr2 - 8 - JUNE 21, 1993 Mr. Penman again requested that the Council adjourn into closed session. Councilwoman Miller made a motion, seconded by Councilman Oberhelman, to adjourn to closed session to confer with the City Attorney regarding potential litigation. ADJOURNED TO CLOSED SESSION At 4 :38 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission adjourned to closed session. MEETING RECONVENED At 5:07 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order. ROLL CALL Roll call was taken with the following members present: Chairman Pro Tempore Edward Negrete; Commission Members F. J. Curlin; Ralph Hernandez; David Oberhelman; Valerie Pope-Ludlam; and Norine Miller. Absent: Chairman Tom Minor. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Stafford W. Parker, Deputy Director, Development Department; David R. Edgar, Manager, Housing Division, Development Department; James Penman, City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Shauna Clark, City Administrator; Rachel Clark, City Clerk; Suzanna Cordova, Deputy City Clerk; Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS IN ATTENDANCE Maria Hunt, The Sun Newspaper. B. PARKING AGREEMENT Councilwoman Miller made a motion, seconded by Councilman Oberhelman, to continue this issue to July 6, 1993. The motion carried by the following vote: Ayes: Councilmembers Negrete; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: Councilmember Curlin. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin6jr2 - 9 - JUNE 21, 1993 0 9. CANCELLATION OF PROJECTS AND TRANSFER OF CDBG FUNDS (Mayor and Common Council) Councilman Hernandez expressed his dissatisfaction with the transferring of these funds. He believed that the CDBG money should be spent on the originally proposed projects and that fire equipment should be purchased through the general fund. Shauna Clark, City Administrator, indicated that Administration was not aware of the consequences to the proposed projects should these funds be transferred, and requested that the Council continue this issue to the July 6, 1993 meeting. Councilman Oberhelman made a motion, seconded by Councilwoman Miller, to continue this item to July 6, 1993. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 11. LEASE OF 423 NORTH "E" STREET (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission authorize the Agency Administrator to execute a letter of agreement with Marina Landscape, Inc. , for the month-to-month lease of 423 North "E" Street as a construction yard in conjunction with Main Street Phase II improvements. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 12. SECURITY AT METROLINK COMMUTER RAIL STATION (Community Development Commission) Timothy C. Steinhaus, Administrator, Economic Development Agency, advised the Commission that these funds were to be reimbursed by SANBAG. Commission Member Oberhelman made a motion, seconded by Commission Member Curlin, that the Community Development Commission approve a month-to-month contract with Bennett Security Company in an amount not to exceed $41, 000 for security services at the Metrolink Commuter Rail Station. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin6jr2 - 10 - JUNE 21, 1993 The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 13. MANAGEMENT AUDIT OF THE ECONOMIC DEVELOPMENT AGENCY (Community Development Commission) Commission Member Miller suggested that the audit include a comparison from before the merger and now. Commission Member Pope- Ludlam agreed. Commission Member Oberhelman stated that he would like to have this job bid to ensure competitive pricing. He asked that a Request for Proposals be brought before the Commission on July 6, 1993 for approval. Commission Member Miller agreed. Commission Member Curlin was excused at 5:22 p.m. Commission Member Hernandez made a substitute motion, seconded by Commission Member Pope-Ludlam, that the Community Development Commission authorize the Agency Administrator to prepare a Request for Proposals to perform a management audit of the Economic Development Agency, and to bring the Request for Proposals before the Commission for approval on July 6, 1993. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Member Curlin. 14. STATE CONSOLIDATED OFFICE COMPLEX (Community Development Commission) Commission Member Curlin returned at 5:24 p.m. Commission Member Hernandez explained that the State requested that the City draft a proposal for a State consolidated office complex they may need. He suggested that this item be referred to Redevelopment Committee for further review. Timothy C. Steinhaus stated that Mayor Minor has previously instructed him to prepare a technical plan. Commission Member Oberhelman made a motion, seconded by Commission Member Pope-Ludlam, to continue this item to July 6, 1993. Lorraine Velarde, Executive Assistant to the Mayor, indicated that Mayor Minor would like to have this item continued to July 6, 1993, and at that time, staff would be advised to proceed. JOINT REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6jr2 - 11 - JUNE 21, 1993 The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. CLOSED SESSION 15. ADJOURNED TO CLOSED SESSION There were no additional items for discussion in closed session. 16. ADJOURNMENT At 5:49 p.m. , the meeting of the Mayor and Common Council/ Community Development Commission was adjourned to Monday, June 28, 1993 at 9:00 a.m. , in the Board Room of the Economic Development Agency, 201 North "E" Street, San Bernardino, California. Respectfully submitted, Kenneth J. Henderson Executive Director/ Secretary to the Commission JOINT REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6jr2 - 12 - JUNE 21 1993 l�