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DOC ID: 4118 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Personnel
From: Helen Tran M/CC Meeting Date: 11/02/2015
Prepared by: Pamela Velez, (909) 384-
5161
Dept: Human Resources Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino
Establishing the Position of Community Development Block Grant (Cdbg) Coordinator /
Assistant of the City Manager (U) (Grant Funded) and Approving the Job Description;
and Approving the Addition of Two (2) Community Development Block Grant (Cdbg)
Coordinator / Assistant of the City Manager (U) (Grant Funded) Positions for the
Housing Division in the City Manager's Office.
Current Business Registration Certificate: Not Applicable
Financial Impact:
The funding for these new positions was included in the Fiscal Year 2015-16
Community Development Block Grant Fund operating budget.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
On July 1, 2011 the City's Community Development Block Grant (CDBG) and
Emergency Solutions Grant (ESG) programs were transferred to the City Manager's
office and assigned to one (1) Project Manager/Assistant of the City Manager.
On February 19th, 2013 the Project Manager/Assistant of the City Manager was
promoted to the position of Deputy Director of Housing, with the responsibilities for the
following existing community development programs and the City's housing programs:
Home Investment Partnership (HOME) program and Neighborhood Stabilization
Program (NSP).
On May 5th, 2014 Mayor and Common Council approved three (3) part-time CDBG
Program Assistant (U) positions to assist in the growth and expansion of the program
within the City Manager's office. The CDBG Program has thus far continued to strive
and collectively, the programs provide just under $4,000,000 per year of revenue that
may be used on a variety of projects.
Background:
The Community Development Block Grant (CDBG) provides an important flexible
funding source the City may use on a variety of new projects and on-going
programming and services that are critical to our residents' quality of life. CDBG funds
are provided on an annual basis to the City and are used to carry out a wide range of
community development activities directed toward neighborhood revitalization,
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Updated: 10/29/2015 by Georgeann "Gigi" Hanna C �?actCetrg31:'
4118
economic development, and improved community facilities and services.
With the establishment of the Community Development Block Grant (CDBG)
Coordinator/Assistant of the City Manager (U) (Grant Funded) position greater capacity
will focus on relevant local programs, funding priorities and consultation with local
citizen groups when making program recommendations. The establishment of this
position will satisfy CDBG program staffing requirements for entitlement cities.
Community Development Block Grant (CDBG) Coordinator/Assistant of the City
Manager (U) (Grant Funded) activities will secure overall program execution of the
following national objectives:
❑ benefit low- and moderate-income persons
❑ aid in the prevention or elimination of slums and blight
❑ meet community development needs having a particular urgency
Staff is proposing to add two (2) full-time Community Development Block Grant (CDBG)
Coordinator/Assistant of the City Manager (U) (Grant Funded) positions and retain the
part-time CDBG Program Assistants to support with current project needs and sustain
program capacity. The Community Development Block Grant (CDBG)
Coordinator/Assistant of the City Manager (U) (Grant Funded) will control program
activities and other related federal, state, and local programs. Coordinators will work
closely with various City departments and City-assigned agencies as well as act as our
City liaison to the Department of Housing and Urban Development (HUD). The
establishment of these two (2) Community Development Block Grant (CDBG)
Coordinator/Assistant of the City Manager (U) (Grant Funded) will be crucial for the
success of the overall program as it continues to evolve within the City Manager's direct
administration.
Staff Recommendations:
1. Establish the "Community Development Block Grant (CDBG)
Coordinator/Assistant of the City Manager (U) (Grant Funded)" position, Range
3450, $4,188 to $5,091 per month for the Housing Division in the City Manager's
Office.
2. Add two (2) "Community Development Block Grant (CDBG)
Coordinator/Assistant of the City Manager (U) (Grant Funded)" positions for the
Housing Division in the City Manager's Office.
3. Change the Table of Organization for the Housing Division in the City Manager's
office to reflect the positions.
Supportinq Documents:
Resolution (DOC)
Community Development Block Grant Coordinator(U) Job Description (DOCX)
Updated: 10/29/2015 by Georgeann "Gigi" Hanna C Packe#Pg 333�:<
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF COMMUNITY DEVELOPMENT
3 BLOCK GRANT (CDBG) COORDINATOR/ASSISTANT OF THE CITY MANAGER (U
(GRANT FUNDED) AND APPROVING THE JOB DESCRIPTION; AND APPROVING
4 THE ADDITION OF TWO (2) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
COORDINATOR/ASSISTANT OF THE CITY MANAGER (U) (GRANT FUNDED
5 POSITIONS FOR THE HOUSING DIVISION IN THE CITY MANAGER'S OFFICE.
6 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
7 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: L
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SECTION 1: The position of "Community Development Block Grant (CDBG) o
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Coordinator/Assistant of the City Manager (U) (Grant Funded)", Range 3450, $4,188
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11 $5,091 per month, is hereby established and the job description for said position, o
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1� attached hereto as Exhibit "A", is approved; and
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13 SECTION 2: Approve the addition of two (2) "Community Development Bloc
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14 Grant (CDBG) Coordinator/Assistant of the City Manager (U) (Grant Funded)", positions
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15 for the Housing Division in the City Manager's office; and w
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16 SECTION 3: The Director of Human Resources is authorized to update
17 Resolution Nos. 97-244 and 2011-218 to reflect these actions; and 0
18 SECTION 5: The Director of Finance is authorized to amend the FY 2015/16 ,��,
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budget to reflect these actions.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF COMMUNITY DEVELOPMENT
2 BLOCK GRANT (CDBG) COORDINATOR/ASSISTANT OF THE CITY MANAGER (U
(GRANT FUNDED) AND APPROVING THE JOB DESCRIPTION; AND APPROVING
3 THE ADDITION OF TWO (2) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG
COORDINATOR/ASSISTANT OF THE CITY MANAGER (U) (GRANT FUNDED
4 POSITIONS FOR THE HOUSING DIVISION IN THE CITY MANAGER'S OFFICE.
5 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
6 Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on --
7 the day of , 2015, by the following vote, to wit:
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COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT m
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MARQUEZ 4-
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BARRIOS o
12 VALDIVIA o
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13 SHORETT
14 NICKEL N
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MULVIHILL 00
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Georgeann Hanna, City Clerk
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19 The foregoing Resolution is hereby approved this _ of
2015.
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22 R. Carey Davis, Mayor
City of San Bernardino
23 Approved as to form:
24 GARY D. SAENZ,
City Attorney
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By:
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EXHIBIT A
Class Code:
M/CC Date Adopted: c
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City of San Bernardino Signature: 0
Director, Human Resources
Bargaining Unit: Management/Confidential o
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Class Specification o
COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) COORDINATOR/ASSISTANT OF c
THE CITY MANAGER (U)
(GRANT FUNDED) a
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JOB SUMMARY w
Under the general direction of the Deputy Director of Housing, the Community Development v
Block Grant (CDBG) coordinator will control federally-funded CDBG Program activities and
other related federal, state, and local programs. Functions and tasks include coordination with w
various City departments and City-assisted agencies; acting as City liaison to the Department of
Housing and Urban Development (HUD); assisting various local agencies and non-profits using 00
or seeking CDBG funding; maintain records, monitoring of CDBG recipients, and preparing
annual application and reports to the City, state, and federal governments.
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DISTINGUISHING CHARACTERISTICS
The CDBG coordinator is a grant funded position that works as an Assistant of the City Manager
under the general direction of the Deputy Director of Housing. Provides technical guidance to 0
clerical and other personnel; assisting in the planning, organizing, and monitoring of program o
activities, fiscal and administrative requirements and performs other related work as necessary.
The incumbent shall be appointed "at-will" and serve at the pleasure of the City Manager. M
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ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the $
position if the work is similar, related or a logical assignment to this class. L)
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1. Assist in the oversight and implementation of the Five-Year Consolidated Plan and CD
Annual Action Plan.
2. Assist in the development, oversight, and implementation of objectives, priorities, o
schedules and budgets for programs, projects and activities. m
3. Coordinate with non-profits organizations and City departments to facilitate CDBG
projects and programs. o
4. Coordinate and implement the processing of invoices, monitoring, and reporting
requirements.
5. Coordinate the preparation of annual reports and financial reporting.
6. Performs professional level work involving coordination, implementation and monitoring
of the City's Federal grants programs and projects including Community Development
Block Grants (CDBG) Home Investment Partnership Programs, Emergency Shelter E
Grant (ESG) and financial tools, including the Integrated Disbursement and Information 0
Systems (IDIS)when assigned to the CDBG program.
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CDBG Coordinator/ASSISTANT OF THE CITY MANAGER(U)(GRANT FUNDED) Page 1 Q
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EXHIBI T A
GENERAL QUALIFICATIONS °
Knowledge of. _
1. Knowledge of operations, services, and activities of a CDBG Program; modern principal °
and practices in the development and execution of federal community funding; research 0
methods and techniques of report writing and presentation; recent developments,
current literature, and sources of information regarding CDBG. o
2. Principles, practices and methods of advanced administrative, organizational, financial U
and procedural analysis. o
3. Principles and practices of public administration, including purchasing, contracting and o
maintenance of public records.
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4. Principles, practices and methods of municipal budget development and management. 0
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5. Principles, tools and techniques of project planning and management.
6. Federal, state and local laws, regulations and court decisions applicable to assigned r
areas of responsibility. T
7. Research methods and analysis techniques.
8. Principles and practices of sound business communication. w
9. Record keeping practices and procedures applicable to areas of assigned responsibility.
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Ability to:
1. Analyze highly complex administrative, budgetary, operational, procedural,
organizational and/or financial problems, evaluate alternatives and reach sound, logical,
fact-based conclusions and recommendations.
2. Collect, evaluate and interpret data, either in statistical or narrative form.
3. Analyze, interpret, explain and apply relevant laws, regulations, ordinances and policies. o
4. Prepare clear, concise and comprehensive reports, correspondence and other o
documents appropriate to the audience.
5. Communicate effectively, orally and in writing; present conclusions and D
recommendations clearly and logically. o
6. Maintain files, records and documentation.
7. Exercise independent judgment and initiative within established guidelines.
8. Establish and maintain effective working relationships with department managers and o
staff, staff of other departments, representatives of other governmental agencies,
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consultants, property owners, the public and others encountered in the course of work.
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MINIMUM QUALIFICATIONS
Education, Training and Experience: 0
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A typical way of obtaining the knowledge, skills and abilities outlined above is graduation
from a four-year college or university with major coursework in finance, public or business c
administration or a closely related field; and at least one year of progressively responsible 2
grants and/or project management experience, including performing administrative, a')
operations, budgetary and similar analyses. Two or more years of responsible professional- °
level government finance and grant accounting experience is preferred. Experience with
federal grants is highly desirable. Additional qualifying experience or an equivalent
combination of education and experience could be considered. E
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Accreditation shall be by a national or regional accreditation body that is recognized by the c
Secretary of the United States Department of Education.
Licenses; Certificates; Special Requirements: s
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EXHIBIT A
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A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy may be required for certain assignments. _
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Certification as a Fundraising Executive is desirable. U
GRANT FUNDING m
This position is funded through the Community Development Block Grant. Information regarding U
funding will be discussed with each applicant. o
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PHYSICAL DEMANDS
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The physical demands described here are representative of those that must be met by an °
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employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential �-
functions. N
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While performing the duties of this class, employees are regularly required to sit; talk or hear, in w
person and by telephone; use hands repetitively to finger, handle, feel or operate computers
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and other standard office equipment; and reach with hands or arms. The employee frequently is
required to walk and stand.
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Specific vision abilities required by this job include close vision and the ability to adjust focus. °
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WORK ENVIRONMENT o
The work environment characteristics described here are representative of those an employee o
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
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Employees work under typical office conditions and the noise level is usually quiet. Employees
may occasionally be required to visit sites where they may be exposed to noise, dust, fumes;
and work in inclement weather including heat, cold and rain. $
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