HomeMy WebLinkAboutS2- Parks, Recreation & Community Services CITY OF SAN BERNAP"NINO REQUEST FOP COUNCIL ACTION
From: Annie F. Ramos, Director Subject: REQUEST FOR WAIVER OF FEES IN THE AMOUNT
OF $360.00 FOR USE OF GUADALUPE FIELD
Dept: Parks, Recreation & Community Services AND FACILITIES BY THE GUADALUPE YOUTH
LEAGUE.
Date: July 27, 1993
Synopsis of Previous Council action:
None.
Recommended motion:
Form Motion 1. That the request to waive fees for use of Guadalupe Field
and facilities by Guadalupe Youth League in the amount of
$360.00 be denied.
or
Form Motion 2. That the request to waive fees for use of Guadalupe Field
and facilities by Guadalupe Youth League in the amount of
$360.00 be approved.
Signature
Contact person: Tom Boggs Phone: 5032
Staff Report, Letter of
Supporting data attached: Request and application Ward: Ward 1
FUNDING REQUIREMENTS: Amount:$ 360.00*
Source: (Acct No.)
(Acct Description)
Finance:
Council Notes: * These are funds which would be deposited into a revenue account for use of
facilities should the requesting group be required to pay. These are funds which assist the
department in offsetting some of the on-going maintenance and repair costs for keeping facilitie
available. There are no City Funds directly involved with doing this event.
75-0262 Agenda Item No. 5 -
CITY OF SAN BERNAR"NINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
REQUEST FOR WAIVER OF FEES
IN THE AMOUNT OF $360.00
FOR USE OF GUADALUPE FIELD
BY GUADALUPE YOUTH LEAGUE.
The Guadalupe Youth League is sponsoring a fundraising slow-pitch
softball tournament at Guadalupe Field to benefit the Guadalupe
Little League. The fee for use of the field for this event is
$360. 00. The League has requested that the fee be waived. (Please
see the attached letter from The League President) .
The Damage Bond ($1, 000) and Clean-Up Deposit ($750) for this event
come to a total of $1,750. These are levied by resolution 93-75.
The bond and clean-up deposit are refundable in full or in part
after an inspection of the facilities and equipment has been
completed. Deductions for any damages to facilities for clean-up
or repairs shall be deducted from said bond or clean-up deposit.
There is no provision in the resolution to waive or set aside the
damage bond and clean-up deposit.
Resolution No. 91-35 allows the Mayor and the Common Council to
exempt non-profit corporations and associations, organized
primarily for patriotic, civic betterment or charitable purposes,
from the rates and fee schedules for the use of park and recreation
facilities, services and equipment under the condition that paying
the fees would create a hardship or if the event is of unusual
benefit to the citizens of San Bernardino.
This event is aimed at civic betterment by providing activities for
youth and to raise funds to continue the operations and activities
of the league. Therefore, the League does meet the qualification
for having the fees for the use of the park and facilities waived
in the interest of providing a positive activity to assist youth in
our community.
75-0264
J
A �
r _r-
PARKS, RECREATION AND COMMUNITY SERVICES A4 i
e, a APPLICATION/PERMIT (�-
TO USE PUBLIC PARK OR RECREATION FACILITY
�DFD 1N
Date of Application: - _s �.�/
Name and Address of Applicant/Organization: �MM J ,,_
ri"�� C/d ni1L� /i,9 i=iLL�rc/J.Z Ki.f� Te �� 9Q 3y
Facility Requested: !11 �
R QQ �z
Date of Activity: c / 3 ! t - /J Time of Activity: ' gr, �A;M./P.M. To // A.M(�P.
Natureof Activity/Event: I-D ule l-111
Describe Planned Activities: fir+ ., T
k e ,P1 /✓,!r Y /Z0 /C Z 17,4x1 -Y L(2/y ex S_S/0 N
Estimated Attendance:Y(P-C Is Activity Open to the Public? 1' Admission Fee? �b
Will Sound Amplification or Public Address System be Used?
Time of Day Amplifier is to be Used: A. ./P.M. To Z6
(Section 12.80.130, City Municipal Code Applies.)
HOLD HARMLESS AGREEMEVr
Applicant hereby acknowledges that he/she has read, understands, and will comply w,th all provisions of Chapter 12.80, Municipal
Code, City of San Bernardino, California pertaining to use of Park and Recreation facilities.' Applicant hereby assumes all
responsibility to leave areas in a neat and clean condition.Applicant agrees to hold harmless and indemnify the City of San Bernardino,
California,from any and all liability for injury to persons or property occuring as a result of this activity and agrees to be liable to said
City for and all damage to any park,facility, building, pool, equipment, and furniture owned or controlled by City,which results from
the activity or permittee or is caused by any participant in said act' it
Signature of pp icant
'NOTE: This permit is subject to cancellation by any Police Officer AVAILABLE: YES NO
who determines violation of any provision of the City Municipal Code.
SPECIAL CONDITIONS APPLY: YES NO
CLEANING DEPOSIT: If area/facility is not left in clean condition,the FEES/DEPOSIT(S)REQUIRED: YES NO
deposit shall be forfeited. FEES: RECEIVED BY:
KEY DEPOSIT: Keys shall be returned within two (2)working days ON RECEIPT#: BY:
after the event for which the key(s) is issued. If key(s)is not returned DEPOSIT(S): RECEIVED BY:
promptly,the deposit shall be forfeited. DEPOSIT RETURNED TO: DATE:
❑APPROVED ❑ DISAPPROVED DATE:
Printed Name of Applicant
�3 Z4 F/ 4z mrOR17
�1Address C✓
DISTRIBUTION:
Director, Parks, Recreation 8 Community Services
IBUTION:
WHITE: DEPT/FACILITY
City ZI P one Nurriber GREEN: APPLICANT/USER
CANARY: DEPOSIT FILE
PINK: POLICE DEPT.
Signature of Applicant GOLDENROD:RISK MGMT.
SPECIAL CONDITIONS OF PERMIT
As Part of the Public Park Use Permit, the following
represents an understanding between the City of San
Bernardino and elating to the use
(applica t)
o f Gt
t/&�44 for S 4
(name 46f facility)
(purpose of use)
during the period k !y lj�nm To /d
(date and hour) (date and hour)
All requirements must be completed. Failure to complete
any of these conditions will be cause for immediate
termination of this permit.
PERMITS AND LICENSES
Applicant agrees to obtain all necessary permits and
licenses required for the various activities and events
to be conducted throughout the period of use of the
facility and to provide proof of same to the Parks,
Recreation and Community Services Departments.
Following is a list of permits, licenses and other
requirements:
�. FIRE DEPARTMENT PERMIT - Apply for this at the City
Fire Department, 200 E. Third Street.
/� . ENVIRONMENTAL HEALTH ITINERANT PERMIT - Apply for
this at 385 N. Arrowhead Ave.
BUSINESS LICENSE - This includes a Business License
for each vendor and service provider. ) Apply for
this at City Clerk's Office, Second Floor, City
Hall.
1
4 . ABC LICENSE AND TEMPORARY SELLER'S PERMIT AND SALES
AND USE TAX RETURN - (For Alcohol Sales) Apply for
this at the State Board of Equalization Office, 303
W. 3rd Street.
5. Permit authorizing Carnival and other outdoor
entertainment - apply for this at City Police Dept. ,
Vice and Narcotics Division.
ide vendors will be in compliance with all California
Sta 'vision of Occupational Safety and Health policies
dealing wit ival amusement rides and covered under
law by Labor Code tions 7900 through 7915. Ride
vendors will comply with ' ce Department personnel or
other City department in the eve a malfunction of an
amusement ride or an accident resul in a patron
injury or fatality, the ride vendor will i 'ately
notify the Police Department and fully cooperate with
investigation.
SECURITY AND CROWD CONTROL
Applicant will provide security and crowd control for the
event on a 24 hour basis with a written duty schedule to
be provided to the Parks, Recreation and Community
Services department and the Police Department. The duty
schedule will provide the name, address and telephone
number for the individual responsible for security along
with the names and duty times for each individual working
as crowd controller and/or day/night security guard.
CLEANLINESS OF FACILITY AND CLEAN-UP DEPOSIT
Applicant will provide for continuous clean-up during the
event. Applicant will make arrangements with City Refuse
Division for provision of trash bins and for the time the
bins are to be emptied. Applicant agrees to provide
personnel to empty trash receptacles into the large trash
bins prior to scheduled pick-up time by the Refuse
Division A facility Cleaning Deposit of
$ 1.2 is required. The ycil}' ty shall be
cleaned by applicant not later than �1 >0 ( Q5!
(Date/Time)
Cleaning Deposit shall be forfeited if, upon inspection
by a Parks, Recreation and Community Services Department
representative, the facility has not been properly
cleaned.
2
PORTABLE RESTROOMS
Applicant agrees to provide portable restrooms as
required for the anticipated attendance. Restrooms will
be strategically located and will be kept clean and
supplied by applicant.
EMERGENCY RESPONSE
Applicant agrees that in the event of an emergency
response by City forces as a result of activities of the
event, all salary and material costs shall be borne by
the applicant; i.e. , plugged sewer lines, electrical
failure, riots, mass arrests, major crime responses, etc.
ALOCHOLIC BEVERAGE SALES AND/OR CONSUMPTION
Alcoholic beverage use for any event on City property
must be approved by the City Administrator. In addition,
alcoholic beverage sales must be approved by the City
Police Department and an ABC License must be obtained.
Alcohol use fees are $/00 V---
The Parks, Recreation and Community Services Department
will forward the request for Alcohol use to City
Admimistrator when the formal request is received and the
alcohol waiver fees are paid.
In the event that alcoholic beverage cant shall hold use is
approved for this event, the
City Harmless from any p otential liability claims
resulting from the sale and/or use of alcoholic beverages
on the facility premises.
Applicant will strictly enforce all ABC laws with
particular attention to the prohibition of sale and/or
use of alcohol by minors and by requiring proper
identication when necessary.
CONTRACTURAL AGREEMENTS
Applicant shall furnish to the Parks,
Recreation and
Community Services Department a cop or otherproviderscof
between applicant and any vendors
services for the event.
3
INSURANCE REQUIREMENTS
Applicant shall procure and maintain in force during the
term of this permit and any extension thereof, at its
expense, public liability insurance in companies and
through brokers approved by City, adequate to protect
against liability for damage claims through public use of
or arising out of accidents occurring in or around the
premises, in a minimum amount of $1, 000, 000. The City
shall be named as additional insured in the policy. The
Applicant's insurance will be primary to any coverage the
City of San Bernardino may have in effect. Such
insurance policies shall provide coverage for City's
contingent liability on such claims or losses resulting
from activities of the permit. An appropriate
certificate of insurance shall be furnished to the
Director of Parks, Recreation and Community Services.
Failure to provide insurance as stated herein will be
cause for immediate termination of this permit.
In addition, all vendors and service providers shall
provide Certificates of Insurance in the amount of
$1, 000, 000 with the City named as additional _ insured.
BOND FOR DAMAGES AND OTHER UNFORESEEN COSTS
$Applicant shall provide a damage bond in the amount of
T bUD '- to cover damages to City property and
equipment h may occur and to recover other costs
which may accrue as a result of the scheduled activities.
4
FACILITY USE FEES & DEPOSITS
FEES NON-REFUNDABLE
qip/Facility/Serv. Unit Quantity Unit Price Extension
ft
A1(010L uSE .+4LL pe?w l 100
C = GGNTS 40.oc
d4k
eb
TOTAL $
DEPOSITS REFUNDABLE
TYPE CASH/CHECK
�M � 3o/,4 000,E
ao
�L.li g,9-UP r 75p,
o�
TOTAL $ 1s-
, 7o,
DEPOSIT RETURNED TO:
(SPECIALCONDt2)
Signature Date
Printed Name & Address