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Home My WebLink About10- Development Department r D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO REQUEST FOR COMMISSION/COUNCIL ACTION From: KENNETH J. HENDERSON Subject: COMMUNITY DEVELOPMENT BLOCK Executive Director GRANT PUBLIC HEARING - CANCELLATION OF PROJECTS AND TRANSFER OF UNEXPENDED CDBG Date: July 7, 1993 ADS --------------------------------------------------------------- Synopsis of Previous Commission/Council/Committee Action(s) This item was considered by the Mayor and Common Council on June 21 and July 6, 1993 and continued on both occasions. ----------------------------------------------------------------- Recommended Motion(s): (Mayor and Common Council) OPEN PUBLIC HEARING CLOSE PUBLIC HEARING MOTION: That the Mayor and Common Council approve the cancellation of certain CDBG Projects, set forth in Exhibit "A" and transfer unexpended funds, including - ° those identified in Exhibit "B", to purchase fire equipment. yk��!�ft�o Admi istrator KENNETH J. HE ERSON Executive Director ------------------------------ ----------------------- Contact Person(s) : Ken Henderson/Laura J. Muna-Landa Phone: 5081 Project Area(s) : City-wide Ward(s): 1 - 7 Supporting Data Attached: Staff Report/Exhibit "A" and Exhibit "B" FUNDING REQUIREMENTS: Amount: $ 1,151,984 Source: 1991-92 & 1992-93 CDBG Letters of Credit Budget Authority: Previously established ----------------------------------------------------- Commission/Council Notes: KJH:LJML:d1e:6184R COMMISSION MEETING AGENDA Meeting Date: 07/19/1993 Agenda Item Number: D E V E L O P M E N T D E P A R T M E N T OF THE CITY OF SAN BERNARDINO STAFF REPORT CDBG PUBLIC HEARING -- CANCELLATION OF PROJECTS AND TRANSFER OF UNEXPENDED CDBG FUNDS During annual, routine monitoring visits, the U.S. Department of Housing and Urban Development (HUD) reviews the City's progress relative to approved programs, projects and activities. While conducting a recent monitoring visit, HUD advised Agency staff and implementing City departments that many of the capital improvement projects were not progressing in a timely manner. This is due in part to the large number and cost of projects, along with the timeframe it normally takes to move from the design phase to the awarding of actual construction bids. As a result, the City has exceeded a HUD regulation which stipulates that grantees should have no more than 1.5 times the most recent grant in its Letter of Credit with HUD. Agency staff has been advised that it must reduce the amount in the Letter of Credit, or lose the amount over and above the 1.5 times the annual grant. As such, Agency staff and the Community Development Citizen's Advisory Committee (CDCAC) have identified the purchase of much needed fire equipment as a means to expend CDBG monies in a timely and judicious manner. To resolve this issue, staff has identified projects which have had little or no substantial activity since funding. Staff has met with representatives of City departments regarding said projects and a unanimous decision to cancel said projects resulted after considerable discussion regarding prior and projected project progress, project expenses billed to CDBG for payment and department priorities. It is important to note that affected projects designated for cancellation have been completed with alternative funds, were found to be unnecessary, infeasible, re-prioritized or could not proceed with the necessary speed to meet Federal deadlines. Projects that were completed with alternative funds include the following: - Mill Center Swimming Pool and Fencing - Villa Senor and Ingram Branch Library signs - Villa Senor Library Parking Lot Stripping - Villa Senor Library Parking Lot Resurfacing - Boy and Girl Club Rehabilitation - Nicholson Park Fence and Irrigation --------------------------------- - - ------------------- KJH:LJP'IL:d1e:6184R COMMISSION MEETING AGENDA Meeting Date: 07/19/1993 Agenda Item Number: DEVELOPMENT DEPARTMENT STAFF REPORT RE: CDBG PUBLIC HEARING - CANCELLATION OF PROJECTS/ TRANSFER OF UNEXPENDED FUNDS July 7, 1993 Page Number -2- Projects re-prioritized, infeasible or found to be unnecessary include the following: - Villa Senor Roof Repair (unnecessary no roof leak) - Demolition of the Platt Building (re-prioritized; infeasible) - Revolving Loan Fund (infeasible) The projects that could not proceed with the necessary speed to meet federal deadlines include the following: - San Anselmo Park Tot Lot Renovations - Lytle Creek Park Playground Equipment - Lytle Creek Park Pedestrian Walkway - Villa Senor Library Outdoor Lighting - Handicapped Access Furthermore, the funds and projects identified would have been removed from the City's Letter of Credit, effective May 1, 1993, had not the ' Mayor and Common Council taken action to fund the Fire Department's request to purchase an engine, paramedic unit and accessory equipment. Exhibit "A" lists projects totalling $670,038 which are recommended for cancellation due to lack of substantial activity since original - funding. Additionally, staff has identified projects where significant savings were realized from projects that came in under budget. Exhibit "B" identifies projects in which a $481,946 savings resulted because project costs were less than the Engineer's estimate. These two numbers ($670,038 + $481,946) total $1,151,984, which will be utilized to purchase the fire equipment in the amount of $1,128,113.53, the amount awarded by the Mayor and Common Council on May 10, 1993. The difference of $23,870.47 will be reprogrammed to new projects at a later date. Based upon the foregoing, staff recommends adoption of the form motion. KENNE J. HE RSON, Executive Director Development Department --------------------COMMISSION MEBTING AGENDA ---- KJH:LJML:dle:6184R Meeting Date: 07/19/1993 Agenda Item Number: 10 Exhibit A PROJECTS WITH NO SUBSTANTIAL ACTIVITY SINCE FUNDING ACTIVITY ACTIVITY NR AGENCY AMOUNT NO FND Parks and Recreation 18.62 Nicholson Park Fence and 7/91 Parks, Rec & Comm Service 34,152 Irrigation 18.61 San Anselmo Park Tot Lot 7/91 Parks, Rec & Comm Service 50,648 Renovations 18.65 Lytle Creek Park Playground 7/91 Parks, Rec & Comm Service 42,884 Equipment 18.66 Lytle Creek Park Pedestrian 7/91 Parks, Rec & Comm Service 29,370 Walkway 18.67 Mill Center Swimming Pool/ 7/91 Parks, Rec & Comm Service 14.720 Fencing $171,774 i Library 18.54 Public Library -Villa Senor 7/91 Public Library $ 489 Ingram Branch Library Signs 18.56 Public Library -Villa Senor 7/91 Public Library 720 Branch Parking Lot Stripping 18.57 Public Library -Villa Senor 7/91 Public Library 3,234 Branch Resurface Parking Lot 92-15 Public Library Villa Senor 7/92 Public Library 7,896 Outdoor Lighting 92-16 Public Library Villa Senor 7/92 Public Library 2.500 Roof Repair $ 14,839 EXHIBIT A lD Exhibit A ti PROJECTS WITH NO SUBSTANTIAL ACTIVITY SINCE FUNDING ACTIVITY ACTIVITY NR AGENCY AMOUNT NO FUND Public Works 92-19 Handicapped Access 7/92 Department of Public Works $ 75,000 $ 75,000 Development Department 92-21 Demolition - Platt Building 7/92 Development Department $150,000 92-20 Revolving Loan Fund 7/92 Development Department 250.000 400,000 Parks and Recreation 18.46-1 Boy's & Girls Club, 7/91 Parks, Rec & Comm Service $ 8,425 Rehabilitation 8,425 TOTAL $670,038 lag:cdbgacttst EXHIBIT A i Exhibit B PROJECTS WITH BID OPENINGS, CONTRACT AWARD AND CONSTRUCTION STARTED OR TO BEGIN CONSTRUCTION ACTIVITY ACTIVITY BID AWARD BEGIN ALLOCATED ACTUAL NUMBER OPEN CONTRACT CONST AMOUNT OBLIGATION 18.44 Exterior Painting Various 10/27/92 11/16/92 01/04/93 $ 25,161 $ 25,161 Community Centers 18.69 Sewers Washington & 09/15/92 06/27/92 03/22/93 $ 120,000 Included in Lincoln 92-17 18.70 Public Works/City Eng. 02/09/93 03/08/93 04/05/93 $ 25,000 $ 25,000 New Street Sign 18.71 Public Works/City Eng. 02/09/93 03/08/93 04/05/93 $ 15,000 Included in New Street Sign 18.70 18.80 "K" Street Sewers — 03/08/93 04/05/93 $ 49,600 Included in 92-17 18.81 Storm Drains Victoria — 03/08/93 04/05/93 $ 267,000 $155,000 92-17 Sewer Lines — 03/08/93 04/05/93 $ 306,000 $281,000 92-41 Boy's&Girl's Club Rehab 03/30/93 04/05/93 04/20/93 $ 280,000 Included in 92-45 92-42 Ruben Campos Center 03/30/93 04/05/93 04/20/93 $ 175,000 Included in Rehabilitation 92-45 92-43 Delmann Heights Center 03/30/93 04/05/93 04/20/93 $ 145,000 Included in Rehabilitation 92-45 92-44 Rudy Hernandez Center 03/30/93 04/05/93 04/20/93 $ 205,000 Included in Rehabilitation 92-45 92-45 Johnson Community 03/30/93 04/05/93 04/20/93 $ 190,000 $1,551,154 Center Rehabilitation 92-46 Lytle Creek Center 03/30/93 04/05/93 04/20/93 $ 100,000 Included in Rehabilitation 92-45 92-47 Mill Center Rehabilitation 03/30/93 04/05/93 04/20/93 $ 235,000 Included in 92-45 92-48 Nicholson Center Lighting 03/30/93 04/05/93 04/20/93 $ 57,000 Included in 92-45 92-49 Senior Citizen Center 03/30/93 04/05/93 04/20/93 $ 77,000 Included in Rehabilitation 92-45 EXHIBIT B / /- Exhibit B PROJECTS WITH BID OPENINGS, CONTRACT AWARD AND CONSTRUCTION STARTED OR TO BEGIN CONSTRUCTION ACTIVITY ACTIVITY BID AWARD BEGIN ALLOCATED ACTUAL NUMBER OPEN CONTRACT CONST AMOUNT OBLIGATION 92-50 Hernandez Park Pool 03/30/93 04/05/93 04/20/93 $ 64,655 Included in Renovation 92-45 92-51 Mill Pool Renovation 03/30/93 04/05/93 04/20/93 $ 62,798 Included in 92-45 92-52 Delmann Heights Pool 03/03/93 04/05/93 04/20/93 $ 10,190 Included in Renovation 92-45 92/53 Nunez Pool Renovation 03103/93 04/05/93 04/20/93 $ 11,857 Included in 92-45 92-55 Sewers @ Hardt/Gould — 03/22/93 04/05/93 $ 448,000 350,000 $ 2,869,261 $2,387,315 TOTAL SAVINGS $ 481,946 cdbgactlst EXHIBIT B