Loading...
HomeMy WebLinkAbout02- Community Development MAYOR AND COMMON COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO M I N U T E S ADJOURNED REGULAR MEETING June 28, 1993 9:00 a.m. The Adjourned Regular Meeting of the Mayor and Common Council, and the Community Development Commission was called to order by Mayor Tom Minor at approximately 12:25 p.m. , on Monday, June 28, 1993, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; F. J. Curlin; Ralph Hernandez; David Oberhelman; Valerie Pope-Ludlam; Norine Miller. Absent: None. Vacant: Fifth Ward Commission Member. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Susan Morales, Assistant to the Agency Administrator, Economic Development Agency; Stafford W. Parker, Deputy Director, Development Department; David R. Edgar, Housing Division Manager, Development Department; Barbara Lindseth, Administrative Services Manager, Development Department; Ann Harris, Executive Director, Main Street; Dennis Barlow, Senior Assistant City Attorney; Phil Arvizo, Executive Assistant to the Council; Ray Salvador, Administrative Assistant to the Mayor; Melanie Vale, Deputy City Clerk; Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo & Green; Maria Hunt, The Sun Newspaper. 1. NEW POLICE FACILITY (Community Development Commission) Commission Member Hernandez inquired whether this item had been referred to the Redevelopment Committee for review. ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6ar3 - 1 - JUNE 28, 1993 r - __1 0 Commission Member Miller stated that it was just the financing portion of the project that had been referred, not the Request for Qualifications/Invitation to Bid. Commission Member Oberhelman questioned the total costs spent to date on this project, the status of this project, and the cost effectiveness of it. He asked whether the response time on the Request for Qualifications/Invitation to Bid was adequate. Commission Member Miller stressed the urgency of this project, and the need for the new police facility. Stafford W. Parker, Deputy Director, Development Department, clarified the purpose of the Request for Qualifications, and explained the difference between it and a Request for Proposals. Mr. Steinhaus indicated that the response time could be extended. Mr. Parker gave an overview of the project to date, discussed the current funding, and the monies expended to date, including contracts in progress. He explained the need for hiring a general contractor early in the process. Commission Member Oberhelman made a motion, seconded by Commission Member Miller, that the Community Development Commission approve the Request for Qualifications/Invitation to Bid to solicit bids from general contractors for value engineering and construction of the new Central Police Station to be located at the northwest corner of Seventh and "D" Streets, and that the bids have a deadline of July 19, 1993. Commission Member Hernandez requested the bottom line cost for the completion of the facility. Discussion ensued regarding the contents in the Request for Qualifications/Invitation to Bid. Commission Member Pope-Ludlam suggested that staff look at public financing alternatives. Commission Member Miller agreed. Commission Member Curlin made a substitute motion, seconded by Commission Member Hernandez, that this item be referred to the Redevelopment Committee for review on July 1, 1993 and to bring this item back before the Commission on July 6, 1993. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Pope-Ludlam. Noes: Commission Members Oberhelman; Miller. Abstain: None. Absent: None. ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:nml:cminftr3 - 2 - JUNE 28, 1993 �r7 RECESSED MEETING The meeting of the Mayor and Common Council and the Community Development Commission recessed until 1:15 p.m. MEETING RECONVENED At 1:17 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order by Chairman Tom Minor in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; F. J. Curlin; Ralph Hernandez; David Oberhelman; Valerie Pope-Ludlam; Norine Miller. Absent: None. Vacant: Fifth Ward Commission Member. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Susan Morales, Assistant to the Agency Administrator, Economic Development Agency; Stafford W. Parker, Deputy Director, Development Department; David R. Edgar, Housing Division Manager, Development Department; Barbara Lindseth, Administrative Services Manager, Development Department; Ann Harris, Executive Director, Main Street; Dennis Barlow, Senior Assistant City Attorney; Phil Arvizo, Executive Assistant to the Council; Ray Salvador, Administrative Assistant to the Mayor; Melanie Vale, Deputy City Clerk; Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo & Green; Maria Hunt, The Sun Newspaper. 2. PROPOSED FISCAL YEAR 1993/1994 ECONOMIC DEVELOPMENT AGENCY BUDGET (Community Development Commission) Timothy C. Steinhaus, Agency Administrator, Economic Development- Agency, explained the history of the Agency and gave a brief overview of the proposed budget. Barbara Lindseth, Administrative Services Manager, explained the breakdown of costs and revenues. Commission Member Hernandez questioned the salaries for Economic Development Agency staff. ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:nml:amin6ar3 - 3 - JUNE 28, 1993 � r Mr. Steinhaus stated that staff has not had salary cost of living increases for three years. Stafford W. Parker, Deputy Director, Development Department, gave a summary of Redevelopment and Community Development, and eminent domain, and a slide presentation detailing the accomplishments of the Development Department. Mr. Parker stressed the economic benefits of Redevelopment throughout the City. Ms. Lindseth summarized the duties of the Administration Division. David Edgar, Housing Manager, Development Department, outlined the housing budget, gave an overview of the Neighborhood Spirit Program, and made a slide presentation on the pending and accomplished housing projects, including the Homeless Services Programs, the Image Enhancement (graffiti removal and beautification) Program, and the First Time Home Buyers Program. Commission Member Oberhelman was excused at 2:03 p.m. Commission Member Oberhelman returned at 2:05 p.m. Mr. Steinhaus outlined the role and responsibilities of the Office of Business Development, and stressed the importance of business retention in the City. He stated that he has been actively recruiting for this position for the past year. Commission Member Miller was excused at 2:10 p.m. Susan Morales, Assistant to the Agency Administrator, Economic Development Agency, gave examples of the accomplishments of the Office of Business Development. Mayor Minor suggested that this presentation should be continued to a luncheon workshop at the Regular Meeting of the Mayor and Common Council and the Community Development Commission on July 6, 1993. The Commission agreed. (No formal motion was made or vote taken. ) NB-1-PROPOSED CUTBACKS TO SSI PROGRAM (Mayor and Common Council) Councilwoman Pope-Ludlam made a motion, seconded by Councilman Hernandez, that the need to take action on this issue arose after the posting of the agenda. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam. Noes: None. Abstain: None. Absent: Councilmember Miller. ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6ar3 - 4 - JUNE 28, 1993 Ray Salvador, Administrative Assistant to the Mayor, provided details relative to the proposed cutbacks, and suggested that the Councilmembers individually, or the City wholly, take action to inform the legislature of the City's opposition to such cutbacks. Councilman Hernandez made a motion, seconded by Councilman Negrete to prepare a resolution registering the City's opposition, and to empower the Mayor to distribute it to the appropriate legislators. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam. Noes: None. Abstain: None. Absent: Councilmember Miller. 3. ADJOURNED TO CLOSED SESSION There were no additional items for discussion in Closed Session. 4. ADJOURNMENT At 2:35 p.m. , the meeting of the Mayor and Common Council/ Community Development Commission was adjourned to Tuesday, July 6, 1993 at 11:00 a.m. , in the Board Room of the Economic Development Agency, 201 North"E" Street, San Bernardino, California. Respectfully submitted, Valerie Pope-Ludlam, Chairwoman Redevelopment Committee ADJOURNED REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin6ar3 - 5 - JUNE 28, 1993 MAYOR AND COMMON COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO M I N U T E S REGULAR MEETING July 6, 1993 11:00 a.m. The Regular Meeting of the Mayor and Common Council, and the Community Development Commission was called to order by Chairman Tom Minor, at approximately 11:10 a.m. , on Tuesday, July 6, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; Dr. F. J. Curlin; Ralph Hernandez; David Oberhelman; Valerie Pope-Ludlam; and Norine Miller. Absent: None. Vacant: Fifth Ward Commission Member. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Shauna Clark, City Administrator; James Penman, City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Rachel Clark, City Clerk; Diane Jones, Deputy City Clerk; and Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo and Green; Maria Hunt, The Sun Newspaper. ---------------- CONSENT CALENDAR Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that the Consent Calendar items numbered "1" through 114" be adopted. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin7rl -1- JULY 6, 1993 /j pmonsoft 1. COMMUNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that the minutes of the Community Development Commission of the City of San Bernardino for the meetings of June 7, 1993 and June 21, 1993 be approved as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 2. PARKING AGREEMENT (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilwoman Pope-Ludlam, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-240 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO AGREEMENT WITH ALLAN D. SMITH, BANKRUPTCY TRUSTEE SUCCESSOR TO H. FRANK DOMINGUEZ, DBA VANIR RESEARCH COMPANY AND DAVID D. MILLER AND DENYSE M. MILLER, AND REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND THE CITY OF SAN BERNARDINO RELATING TO PUBLIC PARKING SPACES. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that the following resolution be approved and adopted: RESOLUTION NUMBER 5371 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO AGREEMENT WITH ALLAN D. SMITH, BANKRUPTCY TRUSTEE SUCCESSOR TO H. FRANK DOMINGUEZ, DBA VANIR RESEARCH COMPANY AND DAVID D. MILLER AND DENYSE M. MILLER, AND THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO AND THE CITY OF SAN BERNARDINO RELATING TO PUBLIC PARKING SPACES. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller_ Noes: None. Abstain: None. Absent: None. REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin7r1 -2- JULY 6, 1993 n .� 3. CANCELLATION OF PROJECTS AND TRANSFER OF CDBG FUNDS (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilwoman Pope-Ludlam, that the Mayor and Common Council continue the matter relating to the cancellation of CDBG projects to the July 19, 1993 Council meeting. The motion carried by the following vote: Ayes: Councilmembers Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 4. ABANDONED PROPERTY REHABILITATION PROGRAM (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that the Community Development Commission approve the proposed Abandoned Property Rehabilitation Program. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that the Community Development Commission approve the program proposal submitted by Delta Pacific Land Company regarding implementation of the Abandoned Property Rehabilitation Program, with program evaluation by the Housing Committee six (6) months from date of implementation, and authorize the Chairman and Executive Director to execute any documents necessary to implement said proposal. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that the Community Development Commission appropriate $200, 000 of Twenty Percent Set-Aside FY 1993-94 First-Time Homebuyer's Mortgage Assistance Program (MAP) monies in conjunction with the Abandoned Property Rehabilitation Program. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. END OF CONSENT CALENDAR ---------------------- Commission Member Curlin was excused at 11:27 a.m. REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin7rl -3- JULY 6, 1993 5. HIGHLAND DISTRICT ON AGING COMMUNICATION SYSTEM (Mayor and Common Council) Councilman Hernandez made a motion, seconded by Councilman Oberhelman, that the Mayor and Common Council approve and authorize the Highland District Council on Aging to use remaining CDBG Fitness Program funds in the amount of $3, 418.57 to purchase a communication system. The motion carried by the following vote: Ayes: Councilmembers Negrete; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Councilmember Curlin. Commission Member Curlin returned at 11:30 a.m. 6. TREE MAINTENANCE SERVICE WITHIN ECONOMIC DEVELOPMENT PROJECT AREAS (Community Development Commission) Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that this item was referred to the Commission by the Redevelopment Committee, and that the proposed funding source would be from the Shandin Hills golf course revenues. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller, that the Community Development Commission be authorized to issue a purchase order to West Coast Arborists, Inc. , in an amount not to exceed $300, 000 for tree trimming services within redevelopment areas as noted in Attachment A. Commission Member Oberhelman asked if bids had been received for this service. Shauna Clark, City Administrator, explained the piggy back contract. Commission Member Hernandez indicated that this does not appear to be a Redevelopment Project and should not be funded by Redevelopment monies. Ms. Clark stated that the City does not have the money, and that this does qualify as a Redevelopment project. She elaborated on the need to have the trees trimmed. Mr. Steinhaus agreed. Commission Member Curlin questioned the duration of the contract. Ms. Clark indicated that it was for 7, 000 trees, and explained that if this process is successful, in the future the City will initiate its own bid process. Commission Member Hernandez indicated that he would like to have this bid to local vendors. REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin7rl -4- JULY 6, 1993 13 Ms. Clark indicated that it is not legal to restrict bids to local vendors. Commission Member Miller concurred. The motion failed by the following vote: Ayes: Commission Member Negrete; Pope-Ludlam; Miller. Noes: Commission Members Curlin; Hernandez; Oberhelman. Abstain: None. Absent: None. 7. ABANDONED SIGN ABATEMENT PROGRAM (Community Development Commission) Timothy C. Stein aus, Administrator, Economic Development Agency, explained that this item was referred to the Commission by the Redevelopment Committee, and that the proposed funding source would be from the Shandin Hills golf course revenues. Commission Member Negrete made a motion, seconded by Commission Member Miller, that the Community Development Commission approve an allocation of $50, 000 for an abandoned sign abatement program. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. B. NEW POLICE FACILITY (Community Development Commission) Kenneth Henderson, Executive Director, Development Department, gave a summary of the actions taken at the Redevelopment Committee meeting of July 1, 1993. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Oberhelman, that the Community Development Commission authorize the issuance of the general contractor Request for Qualifications/Invitation to Bid relating to the construction of the new police facility. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Oberhelman; Pope-Ludlam; Miller. Noes: Commission Member Hernandez. Abstain: None. Absent: None. RS-1. LINDA BRANNON ASSOCIATES - PROPOSED OFFICE LEASE (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller, that the Community Development Commission authorize Agency Counsel to draft and the Executive Director to execute a lease of 403 square feet of office space on the second floor of 201 North "E" Street to Linda Brannon Associates on terms as contained in the attached staff report; and to authorize the Executive Director to execute any documents necessary to carry out the terms of the lease. REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin7r1 -5- JULY 6, 1993 ,q,6 The motion carried by the following vote: Ayes: Commission Member Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 10. ADJOURN TO CLOSED SESSION At 11: 43 a.m. , the meeting of the Mayor and Common Council and the Community Development Commission recessed to closed session to give instruction to the Commission's negotiator on the purchase of property pursuant to Government Code Section 54956. 8 . The real property which the negotiations concern is located at the northwest corner of "E" Street and Fourth Street, and the north side of Third Street between Waterman and Sierra. MEETING RECONVENED At 3: 35 p.m. , the meeting of the Mayor and Common Council and the Community Development Commission was called to order by Chairman Tom Minor. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Negrete; Hernandez; Oberhelman; Pope- Ludlam; Miller. Absent: Commission Member Curlin. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Shauna Clark, City Administrator; James Penman, City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Manuel Moreno, Jr. , Director of Public Services; Rachel Clark, City Clerk; Diane Jones, Deputy City Clerk; and Nancy Lawlor, Acting Recording Secretary, Development Department. OTHERS IN ATTENDANCE Timothy Sabo, Special Counsel, Sabo and Green; Maria Hunt, The Sun Newspaper. 6. TREE MAINTENANCE SERVICE WITHIN ECONOMIC DEVELOPMENT PROJECT AREAS (Community Development Commission) Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller, to reconsider this item. The motion carried by the following vote: Ayes: Commission Members Negrete; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Commission Member Curlin REGULAR MEETING COMMISSION MINUTES KJH:nm1:cmin7r1 -6- JULY 6, 1993 Manuel Moreno, Jr. , Director of Public Services, stated that the City has been contracting for trimming services for several years, and opined that this contract is a very good price, and that there are no local bidders to his knowledge that can perform the same service. Commission Member Curlin arrived at 3:40 p.m. Shauna Clark, City Administrator, explained the timeframe for taking advantage of the piggy back contract. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Miller, that the Community Development Commission authorize the issuance of a purchase order to West Coast Arborists, Inc. , in an amount not to exceed $300, 000 for tree trimming services within redevelopment project areas as noted in Attachment A. The motion failed by the following vote: Ayes: Commission Members Negrete; Pope-Ludlam; Miller. Noes: Commission Members Curlin; Hernandez; Oberhelman. Abstain: None. Absent: None. Commission Member Oberhelman made a motion, seconded by Commission Member Miller, to authorize the utilization of golf course revenue funds for providing tree trimming services, and that staff be authorized to issue a Request for Proposals to provide tree trimming services as described in Attachment A. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 9. PROPOSED FISCAL YEAR 1993/1994 ECONOMIC DEVELOPMENT AGENCY BUDGET (Community Development Commission) Timothy C. Steinhaus, Administrator, Economic Development Agency, requested that this item be continued to July 19, 1993. 11. ADJOURNMENT At 3:50 p.m. , the Regular Meeting of the Mayor and Common Council and the Community Development Commission was adjourned to Monday, June 21, 1993 at 11:00 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission REGULAR MEETING COMMISSION MINUTES KJH:nml:cmin7rl -7- JULY 6, 1993