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Home My WebLink About23/24- Purchasing CITY OF SAN BERNf IDINO - REQUEST FFq COUNCIL ACTION From: Dean R. Meech, Purchasing Agent Subject: Twenty-three (23) 1993 Ford Crown Victoria Interceptor Police Vehicles Dept: Purchasing Date: June 22, 1993 Bid: F-93-19 Synopsis of Previous Council action: None Recommended motion: Adopt Resolution Z Dean R. Meech Signature Contact person: Dean R. Meech, Purchasing Agent Phone: 384-5085 Supporting data attached: YeS Ward: N/A FUNDING REQUIREMENTS: Amount: $464,169.20 Source: (Acct. No.) 001-212-55020 (Acct Description) Motor Vehicles Finance: Council Notes: 75-0262 Agenda Item No:?�- CITY OF SAN BERNI-IDINO - REQUEST F COUNCIL ACTION STAFF REPORT F-93-19 The proposed purchase is for twenty-three (23) 1993 Ford Crown Victoria Interceptor Police Vehicles to be utilized in daily operation by the Police Department. At the request of the department, appropriate specifications were prepared, published and furnished to area suppliers. Bids were publicly opened and declared on June 10, 1993 . The following is a summary of bids received. COMPANY TOTAL BID (INCLUDING TAX) Fritts Fleet & Truck Center No Bid Fuller Ford No Bid *Ed Butts Ford $428 , 690.74 Ten (10) vendors supplying this product were solicited. Only three (3) vendors responded. Authorization to purchase the vehicles occurred after the manufacturer's build-out cut-off date. Because of that situation, only one vendor was able to supply the City's needs. Specifications as bid been reviewed with the Police Department who concurs that the bid of Ed Butts Ford meets specifications and requirements. It is therefore recommended that the bid be accepted for contract. If Council approves the purchase, the funding will be a Lease Purchase transaction. The amount to be financed is $428, 690.74 . The interest rate is 4 . 98% . There are 12 payments of $38, 680.77 . Payments are quarterly in arrears. The cost to finance is $35, 478 . 46. The total payout is $464 , 169 . 20. The Lease Purchase vendor is Ford Motor Credit Company. ACCOUNT NUMBER: 001-212-55020 TOTAL AMOUNT: $464, 169 . 20 Dean R. Meech, Daniel A. Robbins Purchasing Agent Chief of Police 75-0264 0 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO ED BUTTS FORD FOR THE FURNISHING AND DELIVERY OF TWENTY- 3 THREE (23) 1993 FORD CROWN VICTORIA INTERCEPTOR POLICE VEHICLES, TO BE UTILIZED BY THE POLICE DEPARTMENT IN ACCORDANCE WITH BID 4 SPECIFICATION F-93-19 . 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO A FOLLOWS: 6 SECTION 1. That Ed Butts Ford is the lowest and best 7 responsible bidder for the furnishing and delivery of twenty-three 8 (23) 1993 Ford Crown Victoria Interceptor Police Vehicles in 9 accordance with Bid Specification F-93-19 for the total amount of 10 $428 , 690. 74 ; pursuant to this determination, the Purchasing Agent 11 is hereby authorized and directed to issue a purchase order for 12 said twenty-three (23) 1993 Ford Crown Victoria Interceptor Police 13 Vehicles to said lowest and best responsible bidder; such award 14 shall only be effective upon the issuance of a Purchase Order by 15 the Purchasing Agent; and all other quotations therefor are hereby 16 rejected. 17 SECTION 2 . The authorization to execute the above 18 referenced purchase order is rescinded if it is not issued within 19 sixty (60) days of the passage of this resolution. 20 I HEREBY CERTIFY that the foregoing resolution was duly 21 adopted by the Mayor and Common Council of the City of San 22 Bernardino at a meeting thereof, held on the 23 day of 199 by 24 the following vote, to wit: 27 06-22-93 -1- 28 1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE ORDER TO ED BUTTS FORD FOR THE FURNISHING AND DELIVERY OF TWENTY-THREE 2 (23) 1993 FORD CROWN VICTORIA INTERCEPTOR POLICE VEHICLES TO BE UTILIZED BY THE POLICE DEPARTMENT IN ACCORDANCE WITH BID 3 SPECIFICATION F-93-19 . 4 Council Members: AYES NAYS ABSTAIN ABSENT 5 NEGRETE 6 CURLIN 7 HERNANDEZ 8 OBERHELMAN 9 OFFICE VACANT 10 POPE-LUDLAM 11 MILLER 12 City Clerk 13 The foregoing resolution is hereby approved this 14 day of , 199 15 16 Tom Minor, Mayor 17 City of San Bernardino 18 Approved as to form and legal content: 10 James F. Penman, 20 City Attorney 21 By: 22 23 24 25 26 27 06-22-93 -2- 28 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A SCHEDULE 2 ADDENDUM TO LEASE PURCHASE AGREEMENT NUMBER 33915 TO FORD MOTOR 3 CREDIT COMPANY FOR THE FINANCING OF TWENTY-THREE (23) 1993 FORD CROWN VICTORIA INTERCEPTOR POLICE VEHICLES, TO BE UTILIZED BY THE 4 POLICE DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-93-19 . 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO A FOLLOWS: 6 SECTION 1. That Ford Motor Credit Company is the lowest and 7 best responsible bidder for the financing of twenty-three (23) 8 1993 Ford Crown Victoria Interceptor Police Vehicles in accordance 9 with Bid Specification F-93-19 for the total amount of $464 , 169 . 20 10 at 4 . 98% interest payable quarterly in arrears over three (3) 11 years; pursuant to this determination, the Purchasing Agent is 12 hereby authorized and directed to issue Schedule 2 addendum to 13 Lease Purchase Agreement Number 33915 dated July 27, 1992 , 14 Resolution 92-96, for said financing of twenty-three (23) 1993 15 Ford crown Victoria Interceptor Police Vehicles to said lowest and 16 best responsible bidder; such award shall only be effective upon 17 the issuance of a Schedule 2 Addendum to Lease Purchase Agreement 18 Number 33915 by the Purchasing Agent; and all other quotations 19 therefor are hereby rejected. 20 SECTION 2 . The authorization to execute the above 21 referenced Schedule 2 Addendum to Lease Purchase Agreement 22 Number 33915 is rescinded if the parties to the agreement fail to 23 execute it within sixty (60) days of the passage of this 24 resolution. 27 06-22-93 -1- 28 I RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A SCHEDULE 2 ADDENDUM TO LEASE PURCHASE AGREEMENT NUMBER 33915 TO FORD MOTOR 2 CREDIT COMPANY FOR THE FINANCING OF TWENTY-THREE (23) 1993 FORD CROWN VICTORIA INTERCEPTOR POLICE VEHICLES TO BE UTILIZED BY THE 3 POLICE DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATION F-93-19. 4 I HEREBY CERTIFY that the foregoing resolution was duly 5 adopted by the Mayor and Common Council of the City of San 6 Bernardino at a meeting thereof, held on the 7 day of , 199 by 8 the following vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 NEGRETE 11 CURLIN 12 HERNANDEZ 13 OBERHELMAN 14 OFFICE VACANT 15 POPE-LUDLAM 16 MILLER 17 18 City Clerk 19 The foregoing resolution is hereby approved this day of , 199 20 21 22 Tom Minor, Mayor City of San Bernardino 23 Approved as to form 24 and legal content: 25 James F. Penman, City Attorney 26 By: or 27 06-22-93 -2- 28 WASk ADDENDUM The following shows the complete breakdown of cost involved in the purchase of 23 police patrol vehicles. They reflect "Per Vehicle" and "Total (23) Vehicles" . UNIT COST Ed Butts Ford State Varience Base Vehicle $11, 787 . 39 $13 , 564 . 00 Extended Warranty Credit (385 . 00) Sub Total 11, 787 . 39 13 , 179 . 00 1, 391. 61 Options (PD Requirment) 2 , 346 . 00 2 , 346 . 00 plus options will be marked-up w/state bid - dealer make-up. Example: paint - both colors non factory standard: 508 . 00 550. 00 Spotlights 216. 00 403 . 00 (etc on all optional equipment) Sub Total 14 , 133 . 39 15, 525. 00 plus 1% State Service Charge -0- 155. 25 Sub Total 14 , 133 . 39 15, 680. 25 1, 546.86 Tax (7 . 75%) 1, 095 . 33 1, 215 . 22 Sub Total 15, 228 . 72 16, 395 . 46 1, 666.74 ESP Maintenance Plan 3 , 410 . 00 3 , 410. 00 (*Extended Warranty pick-up here) Sub Total 18 , 638 . 72 19 , 805. 46 1, 166 . 24 Transportation from -0- 150. 00 Sacramento GRAND TOTAL $18 , 638 . 72 $19 , 955 . 46 $1, 361. 74 x 23 vehicles _ $31, 320. 02 savings