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Home My WebLink About02- Fiscal Year 1993/94 Budget 4Q� QA- CL VINCI AIN 4Q co- kli U-j JK 0 CL Ad qj 4Q 41 C4 Zs --I, C I T Y O F S A N B E R N A R D I N 0 INTEROFFICE MEMORANDUM TO: Mayor and Common Council FROM: James F. Penman City Attorney SUBJECT: 1993 - 1994 BUDGET - LITIGATION COSTS DATE: 12 July 1993 CC: - - - - - - - - - - - - - - The budget you have been presented with does not accurately reflect the projected expenses for litigation costs for the 1993-1994 fiscal year. On April 19, 1993, this office transmitted (copies attached) three alternate budgets to the City Administrator with copies to the Mayor and Council. The cover memorandum explained that the budget attached had an artificially imposed low amount for litigation costs. Two budget alternatives were provided which detail realistic projected litigation expenditures for 1993-1994. Option A reflects a realistic budget with a substantial savings over otherwise realistic costs. I encourage you to carefully consider the litigation cost projections for the 1993-1994 budget and to avoid imposing a budget that was similar to the one imposed in 1992-1993. That budget failed to take into consideration our actual estimates of the litigation expenditures for this year. The Mayor and Council have had to deal, painfully at times, with the unbudgeted litigation costs that this office warned about during last year' s budget sessions. Respectfully Submitted, James F. Penman fJity Attorney JFP:dd[Budget.mem] 1 C I T Y OF S A N B E R N A R D I N Q INTEROFFICE MEMORANDUM TO: Shauna Clark, City Administrator FROM: Dennis A. Barlow, Senior Assistant City Attorney DATE: April 19, 1993 RE: City Attorney Budget COPY TO: Mayor and Common Council The attached budget for the City Attorney' s Office, as directed by the Administration does not take into account the additional costs which will be required in the 1993/94 fiscal year for outside counsel due to the significant number of complex cases pending that will require many hours of intense work over and above the "normal" case. Nor does it consider at all the new cases anticipated to be filed during the 1993/94 fiscal year. As such, this budget bears no relationship to reality and is only an attempt to meet an artificially imposed amount. Whatever budget amount is adopted by the Mayor and Council, lawsuits will still be filed, cases will still go to trial and a defense still must be provided. It would be more responsible budgeting to provide the amount that is anticipated than to include an artificially low number to balance the budget when everyone knows that the numbers will not hold up. In addition, we have been directed to propose a 5% reduction. If staff is cut, costs for outside firms or individuals to do the required work will increase at a much greater rate. It is anticipated that with the present in-house staff, outside attorney costs will actually be approximately $653, 624 for fiscal year 1993/94. If the vacant attorney position is filled for an approximate cost of $76, 991 ( salary and benefits) , then outside attorney costs can be reduced by $155, 000 for a real savings of $78, 209 . We have, therefore, also prepared two optional budgets for review. Option A reflects the realistic costs if the vacant Deputy City Attorney position is filled. Option B provides for keeping the position vacant and demonstrates the resultant increased costs for outside counsel . DAB:km[CABUDGET.MEM] To Shauna Clark, City Administrator Date: April 19, 1993 Re City Attorney Budget The direction we received from the Administration was that we were not to include the additional $700, 000 allocated by the Mayor and Council to litigation and outside attorneys for the 1992-93 fiscal year. However, it is absolutely essential that the Mayor and Council see these numbers so that a realistic comparison can be made and an informed decision reached. We have, therefore, included them with an explanatory footnote. We find it interesting that this extra amount was not to be included but the extra amount for salaries was reflected. The policy does not seem to be consistent in both parts of the budget. Finally, in order to reach the budget amount determined by the Administration for this office, we had to make significant cuts in the amount allocated in previous years. For instance, travel for the required training for attorneys as well as office supplies were both cut significantly. Then on that reduced number, we were directed to proposed an additional 5% reduction. It is for this reason that the only remaining line item left to make a cut, albeit unrealistically, is litigation costs. DENNIS A. RLOW DAB:km[CABUDGET.MEM] 4 EXPENDITURE DETAIL DEPARTMENT: ciTy ATTORNEY DIVISION: COST CENTER: 051 ACCOUNT ITEM ACCOUNT NUMBER JUSTIFICATION AMOUNT TOTAL 3050 The only possible area to cut 110, 164 5% , as requested would be in litigation expense . But to do so is unrealistic since these costs will still be incurred in respect to the pending and future cases both in-house and outside . If a realistic number is not included, when costs arise they will still have to be paid. AWN it TRANSMITTAL SUMMARY Account Account Actual Budgeted New Estimate Dept. Proposed No. Title ( 1991-92) ( 1992-93) ( 1992-93) ( 1993-94) 2020 Salaries Perm/FT 830, 896 953, 666 953, 666 954,411 2022 PERS Retirees Health Cont -0- -0- -0- -0- 2031 Auto Allowance 3, 600 3, 600 3, 600 3, 600 2050 Overtime 44 13, 881 1,000 1,000 2110 PERS Retirement 136,023 165, 571 165, 571 2120 Health & Life 119,057 122,022 122,022 Insurance 2130 Workers Comp Ins. 9, 192 13, 881 13, 881 13, 500 2140 Unemployment 2, 085 2, 192 2, 192 Insurance 2150 Medicare 12, 073 12, 713 12, 713 2*** ***PERSONAL 1,242,511 SERVICES 3001 Advertising 2, 972 2, 971 2, 972 2,972 3005 Dues & Subscrip 7, 000 7,000 7,000 7,000 3010 Land & Bldg Rental 204 414 414 414 3015 Postage 2, 500 2, 500 2, 500 2, 500 3016 Printing Charges 2, 000 2, 000 2,000 2, 000 3017 Copy Mach. Charges 15, 000 15,000 15, 000 15,000 3030 Special Projects -0- -0- -0- -0- 3049 Litigation - Outside Attorneys 205, 615 619, 672*** 896,049 172, 626** 3050 Litigation Expense 123, 003 394, 707*** 474,373 196,089** * Total Benefits $270, 000 ** These amounts do not represent realistic amounts for outside attorneys or litigation expenses. They are included only as directed to reach the pre-determined budget amount set by the Finance Department. *** These amounts reflect $700, 000 subsequent funds authorized by the Mayor and Common Council for these two line items. Account Account Actual Budgeted New Estimate Dept. Proposed No. Title ( 1991-92) ( 1992-93) ( 1992-93) (1993-94) 3103 Equipment Rental -0- -0- 121 162 3120 Equipment Maint. 6,000 6,000 6,000 6,000 3125 Garage Charges 4,482 1,404 1,404 1,400 3126 Vehicle Replacement Contribution 1,345 421 421 400 3130 Communication Charges 948 948 948 948 3150 Professional Contractual Serv. 3,000 3,000 3,000 3,000 3225 Special Departmental Supplies 2,000 1,000 1,000 1,000 3235 Office Supplies 8, 400 8,400 8,400 7,000 3254 Library Books 27,000 27,000 27,000 27,000 3303 Auto Allowance *** *** *** SEE ABOVE 3305 Mileage Reimbursement 2, 128 2, 128 2, 128 2, 128 3310 Meetings and Conferences 13, 500 6,000 6,000 950 3311 Management Allowance 600 600 600 600 3315 Training 3, 500 3, 500 3, 500 3, 500 3405 Telephone Charges 16,780 24, 549 24, 549 22, 100 3510 Liability Claims 11, 004 11,004 11, 004 1,000 3790 Non-Capital Equip. 169 -0- -0- -0- 3 *** *** MATERIALS & SERVICES 475,789 5 *** *** EQUIPMENT 5 *** *** EXPENSE ***** CITY ATTORNEY ***** GENERAL FUND 0 JUSTIFICATION PAGE The following accounts are reduced for FY 1993-94 by the amounts indicated: Meetings and Conferences $ 5,050.00 Litigation - Outside Attorneys 80,875.00 Office Supplies 1,400.00 Telephone Charges 2,449.00 Liablity Claims 10,004.00 Total Reductions $99,778.00 justif3 .bud 0 CITY OF SAN BERNARDINO BUDGET WORKSHEET PERFORMANCE DATA Fund Department Division/Section City Attorney PROGRAM DESCRIPTION (Objectives) : The functions of this office are to issue legal opinions and provide advice to the Mayor and Common Council, department/division heads, and boards and commissions on legal questions, and keep them abreast of new laws and current court decisions; prepare or review resolutions, ordinances, leases and agreements; prosecute ordinance violations and violations of certain state laws, defend City in court actions, including tort suits and commence court actions as directed by the Mayor and Common Council, or pursuant to law, attend various meetings with the Mayor and Common Council, department/division heads, and boards and commissions; attend various quasi-judicial hearings and conduct order to show cause hearings on Municipal Code violations; coordinate preparation of Municipal Code amendments; and serve as legal counsel fcr the Redevelopment Agency. COMMENTS ON BUDGETED PROGRAM (Program Comments) : We have not budgeted for 1 attorney position and 2 legal secretary positions that we have been authorized, representing a salary savings to the City but which results in a much higher cost in outside counsel. ( Although such costs are not realistically reflected in the outside litigation estimates. ) In May of 1990 we also eliminated 1 of 3 investigator positions. perform. dta 1991-92 1992-93 1993-94 WORK LOAD STATISTICS Prior Year Current Next Year Actual Year Est Proposed Legal Opinions ( Formal and 109 134 Unknown Informal ) Oral Opinions Given 7480 7519 Unknown Resolutions, Leases, 1520 1632 Unknown Contracts, Agreements, Ordinances - Prepared or reviewed Court Actions: Ordinance Violations 1753 1812 Unknown Defense of Civil Litigation 200 210 Unknown Prosecution of Civil Litigation ( including 50 60 Unknown bankruptcies) Meetings 700 750 Unknown Quasi-Judicial Hearings 195 205 Unknown perform.dta p BUDGET JUSTIFICATION FY 1993-94 Department FUND City Attorney (051) GENERAL (001 ) Acct No. 53001 Advertising Ads in Sun, Press Enterprise etc. and L.A. Daily Journal for full-time attorneys, secretaries, paralegals and investigators, as needed. 53005 Dues and Subscriptions Dues: State Bar of California ($3760.00) ; San Bernardino County Bar Association ($745.00) District Attorney' s Assn. ($200.00) American Bar Association ($78.00) ; GIMLA ($20.00) ; Subscriptions: Sun ($126.00) ; LA Daily Journal ($279.00) NIMLO Publication ($825.00) Miscellaneous ($151.00) 53010 Land & Bldg Storage space for storing of confidential Rental material 53015 Postage Mailing of legal documents and routine business correspondence, Federal Express charges for overnight mail, mailing of large packages and boxes of material on litigation 53016 Printing Printing of forms, letterheads, and Charges miscellaneous legal forms 53017 Copy Machine Copies of correspondence, litigation Charges documents, ordinances, resolutions, agreements, leases, and miscellaneous 53049 Litigation- Outside Cost of outside legal services Attorneys 53050 Litigation Court reporter fees for depositions, Expense trials, etc. , expert witness fees, costs of outside attorney services and miscellaneous expenses 53103 Equipment Rental of pagers, and miscellaneous Rental equipment budget.jus 53120 Equipment Maintenance contract for PCs and Maintenance printers, typewriter repair and repair of transcribers etc. 53125 Garage Charges for repairs made on vehicle Charges assigned to City Attorney's Office 53126 Vehicle Replacement Contribution 53130 Communication Maintenance of communication equipment, Charges pagers, cellular phones etc. 53150 Professional/ For contractual services for outside Contractual consultants Services 53225 Special Special office supplies relating to Departmental investigator' s needs, such as cassette Supplies tapes for interviews, film, film processing/ development, enlargement and miscellaneous other supplies 53235 Office Purchase of miscellaneous office supplies, Supplies adding machines and office equipment under $500.00 53254 Library Updating of law publications, as well as Books other publications to keep abreast of current trends in the law and legal issues affecting municipalities. In addition to the updating etc. , we have approximately $10,000 in fixed costs of supplements to the sets of books currently in our library 53305 Mileage Reimbursement for Staff' s use of private Reimbursement vehicles for travel to depositions, court appearances, seminars etc. 53310 Meetings and League of California Cities Annual Conferences Meeting (will be attended by 1 attorney) ; League of California Cities Spring Meeting (will be attended by 1 attorney) ; NIMLO Annual Meeting (will be attended by 1 attorney) ; NIMLO Mid-Year Meeting (will be attended by 1 attorney) ; 53311 Management Reimbursement for business expenses incurred Allowance by the City Attorney budget.jus 53315 Training Attendance by attorneys at various seminars, as required by law to keep their State bar license current, and to stay abreast of the changing laws and court decisions and trends in their respective areas. 53405 Telephone Equipment rental and toll charges budget.jus PERSONNEL SUMMARY FY 1992-93 Budget Fund Department General (000) City Attorney (051) Classification Authorized Current Proposed City Attorney (M) 1 1 1 Sr. Asst. City Attorney (M) 2 2 2 Sr. Deputy City Attorney (C� Deputy City Attorney IV (C) 5 4 4 Deputy City Attorney III (C) Deputy City Attorney II (C) Executive Secretary 1 1 1 Administrative Operations Supervisor 1 1 1 Legal Secretary I 6 4 4 Legal Secretary II Legal Secretary Trainee 1 1 1 PI Paralegal 2 2 2 Investigator 2 2 2 Total 21 18 18 personnel . sum I _ w s - � E- g V fj�iy(j7 = ■ W _ H 1 ? � y� Z L�N - CITY OF SAN BERNARDINO AVEL AUTHORITY & EXPENSE REC ST PLEASE PRINT FIRMLY Pert 1. Travel Authority NAME&TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST City Attorney DESTINATION ICITYI DATES (INCL) PURPOSE OF TRAVEL San Francisco October 1993 Attend League of California Cities Annual Conference SIGNATURE OF REQUESTER ESTIMATED COST OF TRIP S 840.00 -0- DATE ADVANCE MONEY REQUESTED $ OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yes No FUNDS AVAILABLE Director of Finenee APPROVED APPROVED Department Heed City Administrator Part 2. EX Re BILLED TO AND PAID BY Pew Port PAID BY CITY TRAVELER EXPENSE CATEGORIES: TRANSPORTATION : Z AIR ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER ----------• s $ 13 GARAGE AND/OR PARKING ---------}-.-------------------------------------------------------------------------------------------- LODGING --- �aS£C� _OIl_�-•J1].9�+tS--a ...� �AD9-- ��-g -------------------------------------------- 345.00 225 . 00 REGISTRATION FEES MEALS OTHER: 225.00 615.00 TOTAL EXPENSE 613.00 (reimbursement not 1 HEREBY CERTIFY THAT THIS IS A AMOUNT PAID BY TRAVELER ; _ requested) TRUE AND CORRECT STATEMENT CASH ADVANCED--CHECK NO. $ —� OF EXPENDITURES. BALANCE DUE TRAVELER/CITY $ -0 SIGNED RECEIPT OR CHECK NO. Traveier DISTRIBUTION APPROVED Department Head WHITE -Director of Finance APPROVED CANARY -Department Head City Administrator PINK -Administrative GOLDENROD-Claimant Finance Director PS-9A > r Cm OF SAN BERNAROINO '9AVEL AUTHORITY & EXPENSE REr-EST PLEASE PRINT FIRMLY Pert 1. Travel Authority NAME d TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST City Attorney DESTINATION (CITY) DATES (INCL) PURPOSE OF TRAVEL Undetermined May, 1994 Attend League of California Cities Spring Meeting SIGNATURE OF REOUESTEB ESTIMATED COST OF TRIP S R40-00 DATE ADVANCE MONEY REQUESTED $ —� OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yet ❑ No FUNDS AVAILABLE Oireetor of Finance APPROVED APPROVED Department Heed City Administrator BILLED TO AND PAID BY Part 2. Expense Report PAID BY CITY TRAVELER EXPENSE CATEGORIES: = $ TRANSPORTATION : 2kAIR L7 CITY CAR ❑ PRIVATE CAR ❑ OTHER —--------- GARAGE AND/OR PARKING Based on 3 nights at $115.00 per night 345.00 LODGING 225 . 00 REGISTRATION FEES 135.00 MEALS OTHER: TOTALEXPENSE -------•--•--•-----•------------------------------------------------ AMOUNT PAID BY TRAVELER S 615-00 (YPiML>?rsement not 1 HEREBY CERTIFY THAT THIS IS A requested) TRUE AND CORRECT STATEMENT CASH ADVANCED -CHECK NO. s —n— OF EXPENDITURES• —0— BALANCE DUE TRAVELER/CITY $ SIGNED Tnw*Wr RECEIPT OR CHECK NO. APPROVED DISTRIBUTION Department Head WHITE -Director of Finance APPROVED CANARY -Department Head City Administrator PINK -Administrative GOLDENROD-Claimant Finance Director PB-9A I f CITYSAN BERNARaNO '""AVEL AUTHORITY & EXPENSE RE01'cST PLEASE PRINT FIRMLY Pert 1. Travel Authority NAME&TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST DESTINATION (CITY) DATES IINCLI PURPOSE OF TRAVEL Nashville, Tenn. September 1993 Attend NIMLO' s Annual Conference SIGNATURE OF REQUESTER ESTIMATED COST OF TRIP : 1.342.00 DATE ADVANCE MONEY REQUESTED f —� OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yea No FUNDS AVAILABLE Director of Finance APPROVED APPROVED Department Head City Adminirustol BILLED P 2. Expem Report PAID Y CITY TRAVELER ert EXPENSE CATEGORIES: = S 480.00 TRANSPORTATION : 4Z AIR ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER ----------- GARAGE AND/OR PARKING LODGING ---•Based- --on --- at X118,00__per_night--------------------------------------------- 4 -•-- •--•- -• 4 REGISTRATION FEES A days) 140.00 MEALS -------•-------------•-----------•---------------------•--------...°---------°°-------------•- ..°.. OTHER: 250.00 1,092.00 TOTAL EXPENSE ----••---•--•------•---••---------------•--------------------.._..-- -•-------------------------------------*--------- : 1,092.00 (reimbursement not I HEREBY CERTIFY THAT THIS IS A AMOUNT PAID BY TRAVELER requested) TRUE AND CORRECT STATEMENT CASH ADVANCED-CHECK NO. $ —O OF EXPENDITURES. BALANCE DUE TRAVELER/CITY $ —� SIGNED Traveler RECEIPT OR CHECK NO. DISTRIBUTION APPROVED Department Head WHITE -Director of Finance AMROVED CANARY -Department Head City Administrator PINK .Administrative GOLDENROD-Claimant Finance Director P8-9A A r t CITY OF sm"w"ROINO '14AVEL AUTHORITY & EXPENSE RE( :ST PLEASE PRINT FIRMLY Part 1. Travel Authority OF REQUEST NAIVE&TITLE OF REQUESTER DEPARTMENT DATE City Attorney DESTINATION (CITY) DATES IINCL) PURPOSE OF TRAVEL Washington, D.C. April, 1994 Attend NIMLO ' s Mid-Year Conference SIGNATURE OF REQUESTER ESTIMATED COST OF TRIP ; 1,372.00 DATE ADVANCE MONEY REQUESTED : —0 001-051-53310 OFFICE PHONE ACCOUNT NUMBER INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yes ❑ No FUNDS AVAILABLE Director of Finance APPROVED APPROVED Department Head Cky Adminittratw BILLED TO CITY Part 2. Expem Report PAID PAID 8V CITY TRAVELLEE R EXPENSE CATEGORIES: S S 510.00 TRANSPORTATION : U AIR ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER ----------- GARAGE AND/OR PARKING -----•--------------------------------------------------------------- ..._.. Based on 4 nights at $118.00 per ni51 t-- --------------------_ 472.00 LODGING - $250 . 00 REGISTRATIONFEES --••-•----------------------------------------------------------------------•---------------------•---.._..•-- MEALS Based on 4 daXs.._._.. -- ... - - -•---•----- .....................................- ----------- OTHER: 250.00 1,122.00 TOTALEXPENSE -------•--•-----••----------------•-------------------------------------....°------- —_. AMOUNT PAID BY TRAVELER $ 1,122.00 (reimbursement not I HEREBY CERTIFY THAT THIS IS A _ requested) TRUE AND CORRECT STATEMENT CASH ADVANCED -CHECK NO. : —0 OF EXPENDITURES. -0- BALANCE DUE TRAVELER/CITY $ SIGNED Traveler RECEIPT OR CHECK NO- 0 IST R IBUTION APPROVED Department Head WHITE -Director of Finance APPROVED CANARY - Department Head City Administrator PINK -Admimstrauve GOLDENROD-Claimant Finance Director PS-9A I. er yuj N .✓ O CL � a m W� f-Z • ' C.) Lu� tf1 L(1 O °Ln LL 02 N N N Q X W S CL Q ' ri T Z W Z -H m O d a W a CO Z 4..! 1- N rl W N > Q LU U) G N W 7 Q O ? � ~ O W W L z W N Q1 Y U U W > �." �4 � S4 w y ~ LL w u-+ 0 W � O U O U U 0 O � m Q w 0 �:J --4 �:5 CL C �4 73 -4 b b b O �:: r. z N O U 15 4-J 4J 4J 4J 4J 4J - E-4 d O o (1)i 4-) �', +) E, S 4 �4 0 0 44 44 .� N > r-4 - _ N U I Q U U c ZO W W O 0 m «: C z C W Q) Q E a 5 O w m o N N H H d C3 z z a 4 z ZI OPTION A TRANSMITTAL SUMMARY (with additional Deputy City Attorney III) Account Account Actual Budgeted New Estimate Dept. Proposed No. Title ( 1991-92) ( 1992-93) ( 1992-93) ( 1993-94) 2020 Salaries Perm/FT 830, 896 953, 666 953, 666 1,011, 867 2022 PERS Retirees Health Cont -0- -0- -0- -0- 2031 Auto Allowance 3, 600 3, 600 3, 600 3, 600 2050 Overtime 44 13, 881 1,000 1,000 2110 PERS Retirement 136,023 165, 571 165, 571 2120 Health & Life 119,057 122,022 122,022 Insurance 2130 Workers Comp Ins. 9, 192 13, 881 13, 881 13, 500 2140 Unemployment 2,085 2, 192 2, 192 Insurance 2150 Medicare 12,073 12, 713 12,713 2*** ***PERSONAL 1,319,502 SERVICES 3001 Advertising 2, 972 2, 971 2, 972 2, 972 3005 Dues & Subscrip 7, 000 7,000 7,000 7,000 3010 Land & Bldg Rental 204 414 414 414 3015 Postage 2, 500 2, 500 2, 500 2, 500 3016 Printing Charges 2, 000 2,000 2,000 2,000 3017 Copy Mach. Charges 15, 000 15, 000 15,000 15,000 3030 Special Projects -0- -0- -0- -0- 3049 Litigation - outside Attorneys 205, 615 619, 672*** 896,049 498, 626 3050 Litigation Expense 123, 003 394, 707*** 474, 373 375, 664 * Total Benefits $289, 535 *** These amounts reflect $700,000 subsequent funds authorized by the Mayor and Common Council in these two line items. s ..�'i. low Account Account Actual Budgeted New Estimate Dept. Proposed No. Title ( 1991-92) ( 1992-93) ( 1992-93) ( 1993-94) 3103 Equipment Rental -0- -0- 121 162 3120 Equipment Maint. 6,000 6,000 6,000 6,000 3125 Garage Charges 4,482 1,404 1,404 1,400 3126 Vehicle Replacement Contribution 1,345 421 421 400 3130 Communication Charges 948 948 948 948 3150 Professional Contractual Serv. 3, 000 3,000 3,000 3,000 3225 Special Departmental Supplies 2,000 1,000 1,000 1,000 3235 Office Supplies 8, 400 8,400 8,400 7,000 3254 Library Books 27,000 27,000 27,000 27,000 3303 Auto Allowance *** *** *** SEE ABOVE 3305 Mileage Reimbursement 2, 128 2, 128 2, 128 2, 128 3310 Meetings and Conferences 13, 500 6,000 6,000 950 3311 Management Allowance 600 600 600 600 3315 Training 3, 500 3, 500 3, 500 3, 500 3405 Telephone Charges 16, 780 24, 549 24, 549 22, 100 3510 Liability Claims 11, 004 11,004 11,004 1,000 3790 Non-Capital Equip. 169 -0- -0- -0- 3 *** *** MATERIALS & SERVICES 981,364 5 *** *** EQUIPMENT 5 *** *** EXPENSE ***** CITY ATTORNEY ***** GENERAL FUND IIPP- • 0 JUSTIFICATION PAGE The following accounts are reduced for FY 1993-94 by the amounts indicated: Meetings and Conferences $ 5,050.00 Litigation - Outside Attorneys 80,875.00 Office Supplies 1,400.00 Telephone Charges 2,449.00 Liablity Claims 10,004.00 Total Reductions $99,778.00 I justif3 .bud CITY OF SAN BERNARDINO BUDGET WORKSHEET PERFORMANCE DATA Fund Department Division/Section City Attorney PROGRAM DESCRIPTION (Objectives) : The functions of this office are to issue legal opinions and provide advice to the Mayor and Common Council, department/division heads, and boards and commissions on legal questions, and keep them abreast of new laws and current court decisions; prepare or review resolutions, ordinances, leases and agreements; prosecute ordinance violations and violations of certain state laws, defend City in court actions, including tort suits and commence court actions as directed by the Mayor and Common Council, or pursuant to law, attend various meetings with the Mayor and Common Council, department/division heads, and boards and commissions; attend various quasi-judicial hearings and conduct order to show cause hearings on Municipal Code violations; coordinate preparation of Municipal Code amendments; and serve as legal counsel for the Redevelopment Agency. COMMENTS ON BUDGETED PROGRAM (Program Comments) : We are proposing to fill 1 vacant attorney position but do not anticipate filling 2 legal secretary positions that we have been authorized, representing a salary savings to the City in secretarial costs and a savings in outside counsel costs with respect to the attorney. In May of 1990 we also eliminated 1 of 3 investigator positions . performA.dta 4 1991-92 1992-93 1993-94 WORK LOAD STATISTICS Prior Year Current Next Year Actual Year Est Proposed Legal Opinions ( Formal and 109 134 Unknown Informal ) Oral Opinions Given 7480 7519 Unknown Resolutions, Leases, 1520 1632 Unknown Contracts, Agreements, Ordinances - Prepared or reviewed Court Actions: Ordinance Violations 1753 1812 Unknown Defense of Civil Litigation 200 210 Unknown Prosecution of Civil Litigation ( including 50 60 Unknown bankruptcies ) Meetings 700 750 Unknown Quasi-Judicial Hearings 195 205 Unknown performA.dta BUDGET JUSTIFICATION FY 1993-94 Department FUND City Attorney (051) GENERAL (001) Acet No. 53001 Advertising Ads in Sun, Press Enterprise etc. and L.A. Daily Journal for full-time attorneys, secretaries, paralegals and investigators, as needed. 53005 Dues and Subscriptions Dues: State Bar of California ($3760.00) ; San Bernardino County Bar Association ($745.00) District Attorney' s Assn. ($200.00) American Bar Association ($78.00) ; GIMLA ($20.00) ; Subscriptions: Sun ($126.00) ; LA Daily Journal ($279.00) NIMLO Publication ($825.00) Miscellaneous ($151.00) 53010 Land & Bldg Storage space for storing of confidential Rental material 53015 Postage Mailing of legal documents and routine business correspondence, Federal Express charges for overnight mail, mailing of large packages and boxes of material on litigation 53016 Printing Printing of forms, letterheads, and Charges miscellaneous legal forms 53017 Copy Machine Copies of correspondence, litigation Charges documents, ordinances, resolutions, agreements, leases, and miscellaneous 53049 Litigation- Outside Cost of outside legal services Attorneys 53050 Litigation Court reporter fees for depositions, Expense trials, etc. , expert witness fees, costs of outside attorney services and miscellaneous expenses 53103 Equipment Rental of pagers, and miscellaneous Rental equipment budget.jus - 53120 Equipment Maintenance contract for PCs and Maintenance printers, typewriter repair and repair of transcribers etc. 53125 Garage Charges for repairs made on vehicle Charges assigned to City Attorney's Office 53126 Vehicle Replacement Contribution 53130 Communication Maintenance of communication equipment, Charges pagers, cellular phones etc. 53150 Professional/ For contractual services for outside Contractual consultants Services 53225 Special Special office supplies relating to Departmental investigator' s needs, such as cassette Supplies tapes for interviews, film, film processing/ development, enlargement and miscellaneous other supplies 53235 Office Purchase of miscellaneous office supplies, Supplies adding machines and office equipment under $500.00 53254 Library Updating of law publications, as well as Books other publications to keep abreast of current trends in the law and legal issues affecting municipalities. In addition to the updating etc. , we have approximately $10,000 in fixed costs of supplements to the sets of books currently in our library 53305 Mileage Reimbursement for Staff' s use of private Reimbursement vehicles for travel to depositions, court appearances, seminars etc. 53310 Meetings and League of California Cities Annual Conferences Meeting (will be attended by 1 attorney) ; League of California Cities Spring Meeting (will be attended by 1 attorney) ; NIMLO Annual Meeting (will be attended by 1 attorney) ; NIMLO Mid-Year Meeting (will be attended by 1 attorney) ; 53311 Management Reimbursement for business expenses incurred Allowance by the City Attorney budget.jus IMF- .. ..� 53315 Training Attendance by attorneys at various seminars, as required by law to keep their State bar license current, and to stay abreast of the changing laws and court decisions and trends in their respective areas. 53405 Telephone Equipment rental and toll charges budget.jus PERSONNEL SUMMARY FY 1992-93 Budget Fund Department General (000) City Attorney (051) Classification Authorized Current Proposed City Attorney (M) 1 1 1 Sr. Asst. City Attorney (M) 2 2 2 Sr. Deputy City Attorney (C Deputy City Attorney IV (C) 5 4 5 Deputy City Attorney III (C) Deputy City Attorney II (C) Executive Secretary 1 1 1 Administrative Operations Supervisor 1 1 1 Legal Secretary I 6 4 4 Legal Secretary II Legal Secretary Trainee 1 1 1 PI Paralegal 2 2 2 Investigator 2 2 2 Total 21 18 19 personnel .A C i N �I J S T N u � i do y z 1 � y H r 1 l - y. Z I .a s '• 4 = i •.� �i 1 1 1 61 a CITY OF EAN URNAMMUC `AVEL AUTHORITY& EXPENSE REC 'ST PLEASE PRINT FIRMLY Part 1. Trot* Authority NAME b TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST City Attorney DESTINATION ICITYI DATES IINCL) PURPOSE OF TRAVEL San Francisco October 1993 Attend League of California Cities Annual Conference SIGNATURE OF REQUESTER ESTIMATED COST OF TRIP s 840.00 DATE ADVANCE MONEY REQUESTED f —� OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yes FUNDS AVAILABLE ❑ No piraetor of Finance APPROVED APPROVED Department Head City AdnMnietratar BILLED D PAID BY Pert 2. Expwm Repot PAID BY CITY TRAVELER EXPENSE CATEGORIES: : TRANSPORTATION : >0 AIR ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER -------- GARAGEAND/OR PARKING •------•---------•--------------------------------------------------_------------------------------- LODGING --- -OIl. -Z11C7tS__dt_.a� rDA_ x_z�� ---------------------_.._--------------_-_ 345.00 225. 00 REGISTRATIONFEES -----------------------------° --------------------.----------------------_------------------------------- MEALS --- OTHER: 225.00 615.00 TOTALEXPENSE ------------------------------------------°°------...-------------- ------------------------------------------------ 613.00 (reimbursement not 1 HEREBY CERTIFY THAT THIS IS A AMOUNT PAID BY TRAVELER requested) TRUE AND CORRECT STATEMENT CASH ADVANCED-CHECK NO. : —Q_ OF EXPENDITURES. BALANCE DUE TRAVELER/CITY $ SIGNED Traveler RECEIPT OR CHECK NO. DISTRIBUTION APPROVED Department Head WHITE -Director of Finance APPROVED CANARY -Department Head City Administrator PINK -Administrative GOLDENROD-Claimant Finance Director P8-9A T Cffy OF 5"WHINAFAM00 *RAVEL AUTHORITY & EXPENSE REr''EST !LEASE PRINT FIRMLY Part 1. Travel Authority NAME i TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST City Attorney DESTINATION ICITY) OATES (INCL) PURPOSE OF TRAVEL Undetermined May, 1994 Attend League of California Cities Spring Meeting SIGNATURE OF REQUESTER ESTIMATED COLT OF TRIP : R40.00 DATE ADVANCE MONEY REQUESTED f —0 OFFICE PHONE ACCOUNT NUMSER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Q Yea No FUNDS AVAILABLE ❑ Oireeaor of Frio APPROVED APPROVED Department Heed CRy AdwAnitrieW WILLED AND PAID BY Part 2. Experm Report AID BY CI TRAVELER EXPENSE CATEGORIES: _ _ TRANSPORTATION : aAIR ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER --^ GARAGE AND/OR PARKING ---------------------------------------------------------........... .—_—.__.._......._....._--- Based on 3 nights at $115.00 per night -- 345.00 LODGING ...--..._._...._---------------------•-°--.._...__._._-- ----- 225 .00 REGISTRATIONFEES •----------------------------------------------•-----•---------------------°.....------------------------ 135.00 MEALS ------------•------------------.._------------------------------------------"- --------- OTHER: TOTAL EXPENSE ------------ ------------------------------_-------------------------------------------------------- ..... AMOUNT PAID BY TRAVELER $ 61 ti-00 (reimbursEmnt not I HlWj YCE RTIFY THAT THIS IS A requested) TRUE AND CORRECT STATEMENT CASH ADVANCED-CHECK NO. S -0- OF EXPENDITURES. BALANCE DUE TRAVELER/CITY SGNED Traveiar RECEIPT OR CHECK NO. APPROVED DISTRIBUTION Department Head WHITE .Director of Finance APPROVED CANARY -Department Heed City Administrator PINK .Administrative GOLDENROD-Cla,ment Finance Director PS-9A A CIiTY of EAN ummom TRAVEL AUTHORITY & EXPENSE REOI'EST PLEASE PRINT FIRMLY Pert 1. Trevel Authority NAME i TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST DESTINATION (CITY) OATES (INCL) PURPOSE OF TRAVEL Nashville, Tenn. September 1993 Attend NIMLO' s Annual Conference SIGNATURE OF REQUESTER ESTIMATED COLT OF TRIP S 1.342.00 DATE ADVANCE MONEY 11IHIUKITED $ —0 OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yee FUNDS AVAILABLE No Director of FirrMtee APPROVED APPROVED Depenment Heed Cit r AdnMnWtWr Put Z. EXpww Report �AIO BY CITY TRAVELER EXPENSE CATEGORIES: S S 480.00 TRANSPORTATION : Al ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER ---------- GARAGE ANO/OR PARKING ---------------------------------------------------------........... Based on 4 nights at_. 118_t 4Q_P�r �,5 _-----_-I_......_.-.---_ LODGING --- ----- .».._.° REGISTRATION FEES ------------------------------------------------------------------------------------------ --•----- (4 days) -_ 140.00 MEALS -------------------------------------------- ...-._.°-...---..°_.- ........... OTHER: 250.00 1,092.00 TOTAL EXPENSE ------------------------- -- 1,092.00 (reimburselmnt not I HEREBY CERTIFY THAT THIS IS A AMOUNT PAID BY TRAVELER FE;T--'.sted) TRUE AND CORRECT STATEMENT CASH ADVANCED-CHECK NO. -o OF EXPV4DnvREs. -0- BALANCE DUE TRAVELER/CITY SIGNED Traveler RECEIPT OR CHECK NO. APPROVED DISTRIBUTION Department Heed WHITE -Director of Finance APPROVED CANARY -Department Heed City Administrator PINK . Administrative GOLDENROD.Claimant Finance Director PB•9A A r 01711 OF!AM WAIIAROIMO *RAVEL AUTHORITY 8 EXPENSE RED --EST PLEASE PRINT FIRMLY Pert 1. Travel Aut wi ity NAME&TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST City Attorney DESTINATION (CITY) DATES (INCL) PURPOSE OF TRAVEL Washington, D.C. April, 1994 Attend NIMLO' s Mid-Year Conference SIGNATURE OF REQUESTER ESTIMATED COST OF TRIP : 1,372.00 DATE ADVANCE MONEY REQUESTED : OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Y• No FUNDS AVAILABLE Direesw of Finance APPROVED APPROVED Department Head Cit r AdatYtiMntar AND PAID BY Part 2. EXpom Report BILLIED PAID BV C1 TRAVELER EXPENSE CATEGORIES: S ! 510.00 TRANSPORTATION : 43 AIR ❑ CITY CAR ❑ PRIVATE CAR ❑OTHER ---------- GARAGE AND/OR PARKING --------------------------------------------------------- -........__.._.._.....-------- Based on 4 nights at $118.00 per night _ _ _--__ 472.00 LODGING •-• - ... -- •-- ------------ $250. 00 REGISTRATIONFEES ----•-------•------------- -----------.__----..-----—----------------------------------------------------- MEALS Based on 4 days - --------•-----------------------•------------------- OTHER: -..-_...._ 250.00 1,122.00 TOTAL EXPENSE ------- ----------.-------------------------------—------------------------------------------------- - AMOUNT PAID BY TRAVELER ; 1,122.00 (reimbursment not 1 HER"y CERTIFY THAT THIS IS A requested) TRUE AND CORRECT STATEMENT CASH ADVANCED-CHECK NO. : -O- OF EKMDjXTURES. -0- BALANCE DUE TRAVELER/CITY SIGNED Trv#*W RECEIPT OR CHECK NO. APPROVED D I S T R I B U T ION Department Head WHITE - Director of Finance APPROVED CANARY - Department Heed City Administrator PINK .Administrative GOLDENROD-Cla4mant Finance Director P6-9A A M Q1 t9 O O O O O O O U 3 1f t11 O O LL Q N N N C, aN U] - 10 > W m z O ev O C. n a aa) r-4 Z 4J —1 IC J rn > Q ul v 4-3 U) 0 rd W 7 Q O � ~ z_ w d H W � Q f= J Y � U U to CC Q m � a) a) Q �4 �4 W y LL W W W O LA. LV O r- C U o c� v UI �4 �- cr- v m Q u� 2 a S4 ^J M +-) +-) - �4 1�I 4 -W E-+ �, k � I I �4 uI U) � 4i 4 �4 L4 Z O O W W E-4 LU > N U Q U U c O W W ; _ rn O O i C W (1) a) I �. E O O O tp a 0 z z 41 s 1 z 1 741 -- qr + "W OPTION B TRANSMITTAL SUMMARY (without filling Deputy City Attorney position) Account Account Actual Budgeted New Estimate Dept. Proposed No. Title ( 1991-92) ( 1992-93) ( 1992-93) ( 1993-94) 2020 Salaries Perm/FT 830, 896 953, 666 953, 666 954,411 2022 PERS Retirees Health Cont -0- -0- -0- -0- 2031 Auto Allowance 3, 600 3, 600 3, 600 3, 600 2050 Overtime 44 13, 881 1,000 1,000 2110 PERS Retirement 136,023 165, 571 165, 571 2120 Health & Life 119,057 122,022 122,022 Insurance 2130 Workers Comp Ins. 9, 192 13, 881 13, 881 13, 500 2140 Unemployment 2,085 2, 192 2, 192 Insurance 2150 Medicare 12,073 12, 713 12, 713 2*** ***PERSONAL 1,242,511 SERVICES 3001 Advertising 2, 972 2, 971 2, 972 2, 972 3005 Dues & Subscrip 7,000 7,000 7,000 7,000 3010 Land & Bldg Rental 204 414 414 414 3015 Postage 2, 500 2, 500 2, 500 2, 500 3016 Printing Charges 2, 000 2, 000 2,000 2,000 3017 Copy Mach. Charges 15, 000 15, 000 15,000 15,000 3030 Special Projects -0- -0- -0- -0- 3049 Litigation - outside Attorneys 205, 615 619, 672*** 896,049 653, 624 3050 Litigation Expense 123, 003 394, 707*** 474, 373 375, 664 * Total Benefits $270,000 *** These amounts reflect $700,000 subsequent funds authorized by the Mayor and Common Council in these two line items. Account Account Actual Budgeted New Estimate Dept. Proposed No. Title ( 1991-92) ( 1992-93 ) ( 1992-93 ) ( 1993-94) 3103 Equipment Rental -0- -0- 121 162 3120 Equipment Maint. 6, 000 6, 000 6, 000 6,000 3125 Garage Charges 4, 482 1, 404 1, 404 1, 400 3126 Vehicle Replacement Contribution 1, 345 421 421 400 3130 Communication Charges 948 948 948 948 3150 Professional Contractual Serv. 3, 000 3, 000 3,000 3,000 3225 Special Departmental Supplies 2, 000 1, 000 1,000 1,000 3235 Office Supplies 8, 400 8, 400 8, 400 7, 000 3254 Library Books 27, 000 27, 000 27,000 27, 000 3303 Auto Allowance *** *** *** SEE ABOVE 3305 Mileage Reimbursement 2, 128 2, 128 2, 128 2, 128 3310 Meetings and Conferences 13, 500 6, 000 6,000 950 3311 Management Allowance 600 600 600 600 335 Training 3, 500 3, 500 3, 500 3, 500 3405 Telephone Charges 16, 780 24, 549 24, 549 22, 100 3510 Liability Claims 11 , 004 11, 004 11, 004 1, 000 3790 Non-Capital Equip. 169 -0- -0- -0- 3 *** *** MATERIALS & SERVICES 1, 136, 362 5 *** *** EQUIPMENT 5 *** *** EXPENSE ***** CITY ATTORNEY ***** GENERAL FUND MWW JUSTIFICATION PAGE The following accounts are reduced for FY 1993-94 by the amounts indicated: Meetings and Conferences $ 5,050.00 Litigation - Outside Attorneys 80,875.00 Office Supplies 1,400.00 Telephone Charges 2,449.00 Liablity Claims 10,004.00 Total Reductions $99,778.00 justif3 .bud 4 CITY OF SAN BERNARDINO BUDGET WORKSHEET PERFORMANCE DATA Fund Department Division/Section City Attorney PROGRAM DESCRIPTION (Objectives) : The functions of this office are to issue legal opinions and provide advice to the Mayor and Common Council, department/division heads, and boards and commissions on legal questions, and keep them abreast of new laws and current court decisions; prepare or review resolutions, ordinances, leases and agreements; prosecute ordinance violations and violations of certain state laws, defend City in court actions, including tort suits and commence court actions as directed by the Mayor and Common Council, or pursuant to law, attend various meetings with the Mayor and Common Council, department/division heads, and boards and commissions; attend various quasi-judicial hearings and conduct order to show cause hearings on Municipal Code violations; coordinate preparation of Municipal Code amendments; and serve as legal counsel for the Redevelopment Agency. COMMENTS ON BUDGETED PROGRAM (Program Comments) : We have not budgeted for 1 attorney position and 2 legal secretary positions that we have been authorized, representing a salary savings to the City but which results in a much higher cost in outside counsel . In May of 1990 we also eliminated 1 of 3 investigator positions. performB.dta 0 1991-92 1992-93 1993-94 WORK LOAD STATISTICS Prior Year Current Next Year Actual Year Est Proposed Legal Opinions ( Formal and 109 134 Unknown Informal ) Oral Opinions Given 7480 7519 Unknown Resolutions, Leases, 1520 1632 Unknown Contracts, Agreements, Ordinances - Prepared or reviewed Court Actions: Ordinance Violations 1753 1812 Unknown Defense of Civil Litigation 200 210 Unknown Prosecution of Civil Litigation ( including 50 60 Unknown bankruptcies) Meetings 700 750 Unknown Quasi-Judicial Hearings 195 205 Unknown performB.dta Avok BUDGET JUSTIFICATION FY 1993-94 Department FUND City Attorney (051) GENERAL (001 ) Acct No. 53001 Advertising Ads in Sun, Press Enterprise etc. and L.A. Daily Journal for full-time attorneys, secretaries, paralegals and investigators, as needed. 53005 Dues and Subscriptions Dues: State Bar of California ($3760.00) ; San Bernardino County Bar Association ($745.00) District Attorney' s Assn. ($200.00) American Bar Association ($78.00) ; GIMLA ($20.00) ; Subscriptions: Sun ($126.00) ; LA Daily Journal ($279.00) NIMLO Publication ($825.00) Miscellaneous ($151.00) 53010 Land & Bldg Storage space for storing of confidential Rental material 53015 Postage Mailing of legal documents and routine business correspondence, Federal Express charges for overnight mail, mailing of large packages and boxes of material on litigation 53016 Printing Printing of forms, letterheads, and Charges miscellaneous legal forms 53017 Copy Machine Copies of correspondence, litigation Charges documents, ordinances, resolutions, agreements, leases, and miscellaneous 53049 Litigation- Outside Cost of outside legal services Attorneys 53050 Litigation Court reporter fees for depositions, Expense trials, etc. , expert witness fees, costs of outside attorney services and miscellaneous expenses 53103 Equipment Rental of pagers, and miscellaneous Rental equipment budget.jus 53120 Equipment Maintenance contract for PCs and Maintenance printers, typewriter repair and repair of transcribers etc. 53125 Garage Charges for repairs made on vehicle Charges assigned to City Attorney's Office 53126 Vehicle Replacement Contribution 53130 Communication Maintenance of communication equipment, Charges pagers, cellular phones etc. 53150 Professional/ For contractual services for outside Contractual consultants Services 53225 Special Special office supplies relating to Departmental investigator' s needs, such as cassette Supplies tapes for interviews, film, film processing/ development, enlargement and miscellaneous other supplies 53235 Office Purchase of miscellaneous office supplies, Supplies adding machines and office equipment under $500.00 53254 Library Updating of law publications, as well as Books other publications to keep abreast of current trends in the law and legal issues affecting municipalities. In addition to the updating etc. , we have approximately $10,000 in fixed costs of supplements to the sets of books currently in our library 53305 Mileage Reimbursement for Staff' s use of private Reimbursement vehicles for travel to depositions, court appearances, seminars etc. 53310 Meetings and League of California Cities Annual Conferences Meeting (will be attended by 1 attorney) ; League of California Cities Spring Meeting (will be attended by 1 attorney) ; NIMLO Annual Meeting (will be attended by 1 attorney) ; NIMLO Mid-Year Meeting (will be attended by 1 attorney) ; 53311 Management Reimbursement for business expenses incurred Allowance by the City Attorney budget.jus 0 53315 Training Attendance by attorneys at various seminars, as required by law to keep their State bar license current, and to stay abreast of the changing laws and court decisions and trends in their respective areas. 53405 Telephone Equipment rental and toll charges budget. jus PERSONNEL SUMMARY FY 1992-93 Budget Fund Department General (000) City Attorney (051) Classification Authorized Current Proposed City Attorney (M) 1 1 1 Sr. Asst. City Attorney (M) 2 2 2 Sr. Deputy City Attorney (C Deputy City Attorney IV (C) 5 4 4 Deputy City Attorney III (C) Deputy City Attorney II (C) Executive Secretary 1 1 1 Administrative Operations Supervisor 1 1 1 Legal Secretary I 6 4 4 Legal Secretary Legal Secretary Trainee 1 1 1 PI Paralegal 2 2 2 Investigator 2 2 2 Total 21 18 18 personnel . sum y v C rr l� i d It I rl ^14/ > ^ v J s - Li -T > >• 0 T �� I f � 4 f E• i1 h L dc z .a• X, X w i r y � 1 � r v Z ? — Z • r ,r��..� J �i .T � 7 I� •r�r+ U r � r L�N - -n CITY OF SAN BERNARDINO i --"AVEL AUTHORITY & EXPENSE REC- "ST PLEASE PRINT FIRMLY Part 1. Travel Authority NAME&TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST City Attorney DESTINATION (CITY) DATES (INCL) PURPOSE OF TRAVEL San Francisco October 1993 Attend League of California Cities Annual Conference SIGNATURE OF REQUESTER ESTIMATED COST OF TRIP ; 840.00 DATE ADVANCE MONEY REQUESTED = -0 OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yet No FUNDS AVAILABLE Director of Finance APPROVED APPROVED Department Heed CkY Adntiniatratw BILLED TO D PAID BY Part 2. Expense Report PAID Y CITY TRAVELER EXPENSE CATEGORIES: = s 1 TRANSPORTATION : :0 AIR ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER ------------ GARAGEAND/OR PARKING -•-------------------------------------------------------------------------.................------- LODGING Based_on_ _ ghts__at..SLl.SaDD._ x_x1�.uY1 --------------------------------------------- 345.00 225 . 00 REGISTRATION FEES MEALS ---- ----- OTHER: -------------------------------------------------- 225.00 615.00 TOTAL EXPENSE 615.00 (reimbursement not I HEREBY CERTIFY THAT THIS IS A AMOUNT PAID BY TRAVELER _ requested) TRUE AND CORRECT STATEMENT CASH ADVANCED—CHECK NO. $ —O OF EXPENDITURES. BALANCE DUE TRAVELER/CITY S -0 SIGNED Traveler RECEIPT OR CHECK NO. APPROVED D I S T R I BUT I ON Department Head WHITE -Director of Finance APPROVED CANARY -Department Head City Administrator PINK .Administrative GOLDENROD-Claimant Finance Director P8-9A t Cm OF EAN EERNAR01140 -RAVEL AUTHORITY b EXPENSE RE' 'EST PLEASE PRINT FIRMLY Part 1. Travel Authority NAME 6 TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST City Attorney DESTINATION (CITY) DATES IINCLI PURPOSE OF TRAVEL Undetermined May, 1994 Attend League of California Cities Spring Meeting SIGNATURE OF REQUESTER ESTIMATED COST OF TRIP : 840-00 DATE ADVANCE MONEY REQUESTED $ -0 OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yn No FUNDS AVAILABLE Director of FMarw APPROVED APPROVED Department Heed City stw Part 2. Expwm Report BILLED BY c1� TRH ELER EXPENSE CATEGORIES: TRANSPORTATION : ( AIR ❑ CITY CAR C3 PRIVATE CAR ❑OTHER ----- _ _ GARAGE AND/OR PARKING --------------------------------------------------------------------- -.._.--...-----°_ Based on 3 nights at $115.00 per night _- 345.00 LODGING -... -- --- --- ---------------------------------------------------------------------------------------- 225 .00 REGISTRATIONFEES -------------------------------•------------------------------------ ....---.... 135.00 MEALS -------------_.__ --.------------------------------- ..._._._..___._.-..._ OTHER: -- TOTAL EXPENSE --------------•------------------------------------------------------------------------ -'.'---- AMOUNT PAID BY TRAVELER $ 61 7 00 Craimbursement not 1 HERBDY CERTIFY THAT THIS IS A _ requested) 'TRUE AND CORRECT STATEMENT CASH ADVANCED-CHECK NO. _ -0 OF EXPENDTTURES. -0- BALANCE DUE TRAVELER/CITY $ SIGNED Traveler RECEIPT OR CHECK NO. APMtOVED Department Head DISTRIBUTION WHITE -Ovector of Finance APPROVED CANARY .Department plead City Administrator PINK -Administrative GOLDENROD-Claimant Finance Director PS-9A A CITY OF 11"uRNAQapo nAVEL AUTHORITY b EXPENSE RED" c3T PLEASE PRINT FIRMLY Part 1. Travel Authority NAME i TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST DESTINATION ICITY) DATES IINCL) PURPOSE OF TRAVEL Nashville, Tenn. September 1993 Attend NIMLO' s Annual Conference SIGNATURE OF REQUESTER ESTIMATED COLT OF TRIP s 1.342.00 DATE ADVANCE MONEY REQUESTED f —� OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Yee ❑ No FUNDS AVAILABLE Direator of Fir�noa APPROVED APPROVED Department Heed City Ada I III, b Part 2. EXperm Report BILLED AID•r CI TRAVELER EXPENSE CATEGORIES: S S 480.00 TRANSPORTATION : a AIR ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER -------- GARAGEAND/OR PARKING •---..-.-----•----------------------------------------------------------».»»--»»—..»-.w»_.. LODGING Based on 4 nights at__,X118-t4Q_P_(;tK Ja,g�}t-------------------»»»»--------------_.. REGISTRATION FEES ---»--------- -------------------- -------------................. A days) 140.00 MEALS -_---------° - - »--..°.».-- ----------- OTHER: 250.00 1,092.00 TOTAL EXPENSE ----------•-- 1,092.00 (reimbursement not 1 HERBDY CERTIFY THAT THIS IS A AMOUNT PAID BY TRAVELER requested) TRUE AND CORRECT STATEMENT CASH ADVANCED-CHECK NO. : -0- OF EXPENDITURES. BALANCE DUE TRAVELER/CITY $ SIGNED TraveNr RECEIPT OR CHECK NO. APPROVED DISTRIBUTION Department Head WHITE -Director of Finance APPROVED CANARY -Department Head City Administrator PINK .Administrative GOLDENROD-Claimant Finance Director PB•EA � cm or SAN wRNA111101No 'RAVEL AUTHORITY & EXPENSE RED e.$T PLEASE PRINT FIRMLY Part 1. Trawl Authority NAME 6 TITLE OF REQUESTER DEPARTMENT DATE OF REQUEST City Attorney DESTINATION ICITYI DATES IINCLI PURPOSE OF TRAVEL Washington, D.C . April, 1994 Attend NIMLO' s Mid-Year Conference SIGNATURE OF REQUESTER ESTIMATED COST OF TRIP = 1.372.00 DATE ADVANCE MONEY REQUESTED $ -0 OFFICE PHONE ACCOUNT NUMBER 001-051-53310 INDICATE IF TRAVEL WAS INCLUDED IN THE DEPT.BUDGET Ys ❑ No FUNDS AVAILABLE Direesw of Fiaens APPROVED APPROVED Department Head Cft F A,*"&i ft-bor PAID BY Part 2. EXpwm Report aPAID BY ITTYD TRAVELER EXPENSE CATEGORIES: S S 510.00 TRANSPORTATION : 42 AIR ❑ CITY CAR ❑ PRIVATE CAR ❑ OTHER GARAGE AND/OR AND/OR PARKING -----------------------------------------------------------------------•---------»- Based on 4 nights at $118.00 per night---------------------»--»----------------— 472.00 LODGING $250. 00 REGISTRATION FEES MEALS Based on 4 daxS..-........ --..-......». ..»..» --------------•---------------- -»-» --.... °° °- ...._..»_ OTHER: ».» TOTALEXPENSE --------------------------------------------------»---------------------------------•------------------------ 250.00 1,122.00 AMOUNT PAID BY TRAVELER s 1,122.00 (reimbursement not I HERBDY CERTIFY THAT THIS IS A requested) TRUE AND CORRECT STATEMENT CASH ADVANCED -CHECK NO. s »Q— OF EXPENDITURES. -0- BALANCE DUE TRAVELER/CITY S SIGNED Trw4eW RECEIPT OR CHECK NO. APPROVED DISTRIBUTION Department Head WHITE .Director of Finance APPROVED CANARY -Department Head City Administrator PINK .Administrative GOLDENROD-CI&4"wnt Finance Director P9-9A I. r � Z I rn O e`o � } WF„ O O O O O O U 3 Ln U; O c O MO N N to Lf Ln U- WQ N N N CN Q M -tr M fig n y a O W o �{ O d d N �4 v c W Q v —I 4 cc CL Z 13 -1 J N a) W 'i UA Q O 4-J rM Cc ui D 7 Z Z H d O W W H O W Z w v v Y U U m O Q a) C: z � � w v v ccn LL w w U. LLJ o�I� }O O O C� U U S4 D v m Q w CA d O �4 Z b z > v v v (71 4-) +J +-) �4 4--) 4J j 4-) � I �4 �I O I F � I Z O O L4-4 w W r4 r•4 E-+ j > _ U cc U U a Z w w y o O 0 c cc ? W v v a C z z a s Z a � M rn H CD O C O O O O >- W f, O O O O O iv 2 • V > U1 to O O LL W Q NNN M en X< R1 �+ O X T d W m Z o O d a Q O Z 1.) -4 J H Q1 w N Lai Q U) w ? z a c � o ? w w O L w Z N W N Y U U LAJ cc ��777 Z �4 �4 �4 44 H y � LL p 0 O O O U 14 C 1 CO Q O CL �1 b ) s4 -01 4J 4-) F a �4 (n U) O v v 4-J -4 4 +� 4-) 4j OE-4 I -K Z O O 4.4 4a r W r rI (Ij (� N U x U U c Z 4a 44 ; H O O i ¢ z E a O m a E cd cc C I T Y OF S A N B E R N A R D I N O INTEROFFICE MEMORANDUM TO: Shauna Clark City Administrator FROM: James F. Penman City Attorney SUBJECT: YOUR MEMORANDUM RE: TRANSFER TAX ON SALE OF REAL PROPERTY DATE: 8 July 1993 CC: Mayor Tom Minor - - - - - - - - - - - - - - In response to your memorandum of June 22, 1993 to Senior Assistant City Attorney Dennis Barlow, it is our belief that a property transfer tax can be imposed pursuant to Fielder vs. City of Los Angeles ( 1993 ) 14 Ca1 .App 4th 137. The practical problems of collection may still be significant and obviously those will have to be considered. The practical problems, while not legal issues, have legal ramifications. We will need to address those as they are proposed or othewise arise. ames F. Penman City Attorney JFP:dd[SC1ark.mem] v MWw NOW 1W IMF a a COUNCIL MEETING July 12, 1993 From: the City Attorney' s Office: 1 . Request for Closed Session to discuss pending litigation. Motion: That the Common Council recess to Closed Session pursuant to Government Code Section 54956.9(a) to confer with its attorney regarding pending litigation which has been initiated formally to which the City is a party as follows: San Bernardino & Rialto Firefighters, Local 891, et al vs. City of San Bernardino, et al - San Bernardino Superior Court Case No. SCV 04574 2. Open Session: Discussion and possible action on transfer of the Paramedic program to private enterprise. Motion: That the Mayor be directed to meet and confer with San Bernardino & Rialto Firefighters, Local 891, regarding the possible transfer of the Paramedic program to private enterprise.