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Home My WebLink About40- Council Office Cl"Y OF SAN BERNAR O - REOIU'ST FOR COUNCIL A"ION From: Councilwoman Esther Estrada Subject: Ways & Means Committee Report Dept: Council Office Date: January 28 , 1988 Synopsis of Previous Council action: .;,o c... W i- f Recommended motion: That minutes of Ways & Means Committee meeting held January 25 , 1988 be received and filed. Signa re Contact person: Phil Arvizo Phone: 384-5188 Supporting data attached: YeS Ward: N/A FUNDING REQUIREMENTS: Amount: N/A Source: (ACCT. NO.) (ACCT. DESCRIPTION) Finance: Council Notes: 75-0262 Agenda Item No. WAYS & MEANS COMMITTEE January 25, 1988 ATTENDEES: Councilwoman Esther Estrada - Chairwoman; Coun- cilwoman Jess Flores; Councilwoman Norine Miller; City Administrator - Ray Schweitzer, Assistant to the City Admin- istrator - Fred Wilson; Treasurer - Craig Graves; City Attorney - James Penman, Deputy City Attorney - John Wilson; Police Chief - Don Burnett, Police Captain - Dave Thomas; Public Works Director - Roger Hardgrave, Assistant City Engineer - Gene Klatt; Finance Director - Warren Knudson; Council Executive Assistant - Phil Arvizo; Mayor ' s Executive Assistant - Richard Bennecke, Cultural & International Affairs Executive Director - Thelma Press; TV Commissioners - Russ Lackner, Stephani Congdon; Colton Mayor - Frank Gon- zales; Colton City Manager - Frank Benest; Home of Neighborly Services - Charles Tolbert; COMCAST Business Manager - Sherry Miller. 1. HOME OF NEIGHBORLY SERVICES AGREEMENT - Item con- tinued. Committee requested a report from the City Admini- strator itemizing city-owned property by: location, status of property, use, value, insurance coverage by user, is city named additional insured. This report is due back to the Committee at their February 8th meeting. 2. REQUEST FOR FUNDING - BLACK HISTORY PARADE COMMITTEE - The Committee referred the request for funding to the Fine Arts Commission and requested that Ms. Thelma Press expedite a commission vote since the function will begin on February 4th and the item must be on the February 1st agenda. The Committee 's referral was based on the consensus that the parade and all associated events promoted a segment of the community's cultural heritage. The Committee recommended that city fees associated with the parade be waived. This will be an agenda item for February 1, 1988. 3. POLICE STATION SPACE AND SITE STUDY FINANCING - The Committee felt that a study was absolutely essential regard- less of whether a new building, or use of an existing build- ing, were recommended. The Committee recommended financing from the City Clerk ' s budget dollars set aside for the animal research election which did not take place. The additional amount needed would come from Police Department salary savings. The two amounts were $57,990 from the City Clerk and $16,010 from the Police Department. 4 . CABLE TV AUDIT COST - The Committee received the at- tached report and recommended selection of Cable Audit Asso- ciation at the $15,000 rate for a period longer than one fiscal year . The audit would begin in May and would go back to the period of COMCAST' s takeover from Group W. (Attch. ) 5. AMENDMENT OF STORM WATER DRAINAGE FACILITIES CON- STRUCTION FEES - NEW DEVELOPMENT - The Committee recommended a public hearing be set for approval of new fees as recom- mended by Public Works/Engineering Department. A motion will be made by the Committee Chairperson to set the hearing for February 15th. (Attch. ) 6. PHASE I CONSTRUCTION OF MILL STREET STORM DRAIN - Mayor Frank Gonzales - The Committee accepted this as a walk- on item and received a report from Mayor Gonzales and City Manager Benest. The City of Colton would like for the City of San Bernardino to enter into a mutual agreement to provide 50% ($211, 000) of the cost of providing storm drainage from Lytle Creek Channel to Michigan Street (Phase I of an overall drainage program) . The Committee continued the item. The City Engineer is to meet with all the agencies involved in all phases of the Colton plan (Rialto, Flood Control Dis- trict, Cal Trans) and determine the feasibility, liability and percentage of participation by the City of San Bernar- dino. An analysis of whether the drainage should be ad- dressed piecemeal or on the large scale basis that is on- going is also to be provided. This report is due back to the Committee within two weeks. Meeting adjourned. Respectfu submitted, Councilwoman Esther Estrada Chairwoman Ways & Means Committee EE:ej Attch. (2) City of San Bernardino Community Access Television Division Fact Sheet Cable T.V. Audit Cost Two firms have been identified as potential auditors of cable companies operating within the City of San Bernardino. CABLE AUDIT ASSOCIATION 25 West 45th Street New York, New York 10036 Contact: Allen Davis, president Cost : $70/hour-auditor $35/hour-administrative work With limit set at $10 , 000 for audit of one fiscal year (12 months) ; $15, 000 for a period longer than one fiscal year. Description: Their clientele includes CNN and other cable programmers, services for whom include "getting a fair share" from cable operators. Although, they have not provided service for municipalities, they will be on the West Coast May to June 1988 , and have indicated they would be pleased to perform the necessary audits. They have also indicated they could have a formal proposal ready by-the end of January. COOPERS & LYBRAND The American Savings Plaza 15260 Ventura Blvd. , #2200 Sherman Oaks, California 91403 Contact : Phil Cross Cost : Based on an hourly structure with a fee of $150- $200/hour. Description: This firm is considered one of "the big 8 , " and have indicated an interest in providing service to the City of San Bernardino. Prepared by: Dean Gray CATV Coordinator C I T Y O S A N B E R A R D I N O INTEROFFICE MEMORANDUM 8801-1707 TO: Raymond D. Schweitzer, City Administrator FROM: Fred Wilson, Assistant to City Administrator SUBJECT: Costs for Black History Parade DATE: January 25, 1988 (7330) COPIES: ------------------------------------------------------------- The following costs were identified by the departments to provide services for the Black History parade. Unless otherwise noticed, the costs are based on 1987 figures. Public Services $ 715.00 Parks and Recreation $2, 329.00 l` i Police v $8, 600.00 ($550 refundable cleanup deposit fees) Public Works No Cost Fire No Cost TOTAL $11,644.00 RED WILSON Assistant to City Administrator FW/7 sg i liM Pat Office Boa 7288 San Bernardino, CA 92411 i ILTURE Telephone 714 FOUNDAMN � SAN BERNARDINO HISTORY Jim Kk6 SAN BERNARDINO CULTURE FOUNDATION ' pmkiew 1988 - BUDGET `f ak��Y i+orson CELEBRITY RECEPTION CITY OF S.B. COSTS - Facility 50.00 - Permits, Parks - Food 600.00 & Recreation - Security 150.00 - Refreshments 500.00 BALL 1,300.00 - Orange Show 1,800.00 - Security 150.00 D.J.PARADE - 150.00 - Decorations 200.00 I - Judges 800.00 2,300.00 - Insurance 1,800.00 - Band 2,500.00 MISCELLANEOUS - Celebrity - Tickets, Advertising 500.00 Accomodations 1,500.00 r - Trophies 700.00 - School Rental 150.00 GOSPEL CONCERT - Scholarships 900.00 - Facility 250.00 - Miss Black SB 1,000.00 - Piano Rental 50.00 9,350.00 - Decorations 100.00 - Security 50.00 OTHER COSTS - Miscellaneous 50.00 - Limosine 150.00 500.0 - Gas 545.00 - Post Parade Luncheon 1,000.00 GRAND TOTAL 15,645.00 1,695.00 s j REACHING OUT TOGETHER Q SPECIAL WAYS & MEANS COMMITTEE MEETING January 28, 1988 ATTENDEES: Councilwoman Esther Estrada - Chairwoman; Coun- cilman Jess Flores; Councilwomen Norine Miller; City Attorney James Penman; Deputy City Administrator of Administration - Jim Robbins; Parks, Recreation & Community Services Director - Annie Ramos, Recreation Superintendent - John A. Kramer; Council Executive Assistant - Phil Arvizo; Mayor ' s Admini- strative Assistant - Patricia Gonzales; and attached list. The Committee met to determine considerations presented by The Spirit and neighbors in the Fiscalini Field area. The Committee recommended acceptance of the insurance policy for bodily injury in the amount of $1,000,000 and property damage in the amount of $4 ,000 ,000 and requested that the City of San Bernardino be listed as additionally insured. Represen- tatives of The Spirit baseball club agreed to the following for the 1988 season: 1) Eliminate all amplified music except the "Star Spangled Banner" at the beginning of the game and "Take Me Out To The Ball Game" during the seventh inning stretch. 2) Install a new sound system. An attempt will be made to schedule an exhibition game to test the system. The Committee recommended that the synthesizer be removed from the sound booth and agreed to recommend in principle that a UCC-1 Agreement or letter of credit be provided by the team. Final decision is to be based on further negotiation between the City Attorney' s office and legal counsel for The Spirit. The Committee ' s position was that the City attempt to recover as much of their investment as possible. Meeting adjourned. Respectfully submitted, Councilwoman Esther Estrada Chairwoman Ways & Means Committee EE :ej Attch. Ijl � S 9 Z�s Da, b 2 >>z CL-r- X61.4 c4- CL) M -45A W R6?3 w X6- q3 N