HomeMy WebLinkAbout2015-272 1 RESOLUTION NO. 2015-272
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
3 OF SAN BERNARDINO CREATING THE QUALITY OF LIFE TEAM AND
4 AUTHORIZING THE CITY MANAGER TO ALLOCATE FUNDING FOR THE
5 QUALITY OF LIFE TEAM
6 WHEREAS, on May 18, 2015, the Mayor and Common Council of the City of San
7 Bernardino adopted Resolution 2015-103 authorizing the filing and implementation of the
8 City's Recovery and Fiscal Recovery Plan; and
9 WHEREAS,the adopted plan included goals for the improvement of quality of life,
10 infrastructure and housing, with objectives for creating a clean and attractive City that is well-
11 planned, with sustainable infrastructure designed for long-term economic growth and
12 prosperity; and
13 WHEREAS,the City continues to implement elements of the Recovery Plan of San
14 Bernardino; and
15 WHEREAS,the Mayor and Common Council understand that the beautification of our
16 City is directly related to the recovery, economic development, public safety, and well-being of
17 our community; and
18 WHEREAS,the Quality of Life Team will achieve the goals listed in Exhibit A, on
19 page 7, which include developing a comprehensive plan for targeted clean-ups, developing a
20 plan for partnerships between the city and community organizations, and coordinating
21 partnerships that will lead to the maximization of enforcement of illegal dumping of waste
22 laws; and
23 WHEREAS, the Mayor and Common Council are committed to the long-term benefits
24 of beautifying our community by increasing the desirability of our commercial and residential
25 areas in order to attract and retain healthy businesses and provide a clean environment for
26 visitors and residents to enjoy.
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1 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
2 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The City Manager and the Director of Finance are hereby authorized and
4 directed to amend the FY 2015-16 budget by appropriating $161,500 from General Fund salary
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savings to the Parks and Recreation and Public Works Departments as designated below.
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SECTION 2. A Quality of Life Team is hereby established among the Parks, Police,
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Fire, Public Works Departments, and the Mayor and City Manager's Offices. The team is
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authorized and directed to develop and implement a comprehensive plan for the provision of
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targeted clean-ups of streets and public right of ways, to be completed by April 7, 2016.
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SECTION 3. The City Manager is hereby authorized and directed to develop a plan that
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will encourage local nonprofits and community based organizations to contract or partner with
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the City to supplement the current program, to be completed by February 15, 2016.
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SECTION 4. The City Manager is hereby authorized and directed to develop a
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street-by- street assessment method to rate cleanliness of streets, parks, and city owned
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properties, and collaborate to develop a plan to maximize enforcement of illegal dumping of
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waste. The plan shall include appropriate staffing levels and the technology necessary to
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implement the plan and, to be completed by April 7, 2016.
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SECTION 5. The City Manager is hereby authorized and directed to partner with the
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San Bernardino City Unified School District in order to determine the routes most travelled by
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students, and develop a plan to ensure those routes are free of illegally dumped materials to
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22 provide a walking area free of debris, trash, and other obstacles not belonging in the walkway,
23 to be completed by April 7, 2016.
24 SECTION 6. The City Manager is hereby granted the authority to establish and
25 maintain relationships and take any and all actions which are necessary and appropriate for the
fulfillment of the directives of this resolution.
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1 SECTION 7. Two (2) Parks Maintenance Worker II (FT) full-time positions and one
2 (1) Landscape Inspector(FT) full-time position are hereby added to the Parks and Recreation
3 Department.
4 SECTION 8. One (1) Maintenance Worker I (FT) full-time position, and one (1)
5 Maintenance Worker II (FT) full-time position are hereby added to the Public Works
Department.
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SECTION 9. An amount of$8,000 is hereby allocated to the Parks and Recreation
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Department for materials and supplies.
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SECTION 10. An amount of$8,000 is hereby allocated from the General Fund to the
9 Public Works Department for materials and supplies.
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SECTION 11. Other Actions. The City Manager, City Attorney, City Clerk, and other
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appropriate officers of the City, each acting alone, are authorized to take such other actions as
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are appropriate to carry out the intent of this Resolution.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
2 OF SAN BERNARDINO CREATING THE QUALITY OF LIFE TEAM AND
3 AUTHORIZING THE CITY MANAGER TO ALLOCATE FUNDING FOR THE
4
QUALITY OF LIFE TEAM
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6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the
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7th day of December, 2015, by the following vote, to wit:
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10 Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ X
12 BARRIOS X
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VALDIVIA X
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SHORETT X
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16 NICKEL X
17 JOHNSON X
18 MULVIHILL X
19 t
20 George nn Hanna, CMC, City Clerk
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The foregoing Resolution is hereby approved this f��' day of Decem , 2015.
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24 R. CAREY AVIS, Mayor
City of San Bernardino
25 Approved as to form:
26 GARY D. SAENZ, City Attorney
27 B
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4
ARp�Mo
1 a � EXHIBIT A
CITY OF SAN BERNARDINO
2 �' MAYOR'S OFFICE
°ND INTEROFFICE MEMORANDUM
3 Fn iN
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TO: Members of the Common Council
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FROM: R. Carey Davis, Mayor
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8 SUBJECT: Quality of Life Program Proposal
9 DATE: November 24, 2015
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11 Background
On May 18, 2015 the Mayor and Common Council adopted Resolution 2015-103 which authorized the
12 implementation of the City's Fiscal Recovery Plan,the filing of the Chapter 9 Plan of Adjustment and
13 Disclosure Statement, and the filing of related documents. Attachment II of the item, approved by the
Mayor and Common Council, included a Preliminary Strategic Plan which laid out the Priority Goals
14 for San Bernardino. These goals are listed below:
15 1. Public Safety—We will work collaboratively to ensure all neighborhoods
and business areas are safe, clean, and attractive for residents,workers, and
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visitors, so that our City is a place of choice for people and businesses.
17 2. Education and Workforce Development—We are a city that embraces
the concept of lifelong learning. Together with our educational partners,
18 we will provide a network of support services from birth through
19 retirement that optimizes educational and job training opportunities for all
residents of all ages, aligned to industry growth sectors for our region.
20 3. Ouality of Life,Infrastructure and Housing-We will provide for well
21 planned, sustainable infrastructure designed for long term economic
growth and prosperity for our residents and businesses.
22 4. Business Development and Job Creation—We will create a vibrant and
23 sustainable economy with a skilled workforce that attracts employers in
industry growth sectors who capitalize on the unique assets and
24 opportunities of the City, and who provide jobs that create prosperity
25 throughout the city.
5. Community Engagement and Public Relations—We will intentionally,
26 strategically, and consistently tell the whole story of our City, highlighting
the successes of our residents,businesses and families.
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6. Governance and Charter—We will implement and follow the leadership
28 agreements executed by the Mayor, Council, City Manager, and City
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1 Attorney,reinforcing its principles and strengthening its tenets throughout
the organization.
2 7. Fiscal Sustainability,Efficiency,and Productivity—We will provide the
3 highest level of service feasible, consistent with available fiscal resources and
appropriate level of reserves, and in a cost effective manner, so that the method
4 of service delivery will contribute toward achieving fiscal sustainability.
5 Quality of Life Complaints
6 Over 1,900 illegal dump complaints were filed with the City of San Bernardino from the period of
October 2014—October 2015. Additionally, many residents and business owners called the Mayor's
7 Office to voice their dissatisfaction with the appearance of illegally dumped items. Based on the
complaints filed with the city,the Mayor's Office assembled a response team to address the concerns.
8 Members of the Parks Department, Police Department, Fire Department, Public Works Department, and
the City Manager's Office were invited to attend a meeting to discuss potential solutions to the quality
9 of life issues voiced by the community. The first meeting was held on September 1, 2015, with
10 participation from the Parks, Police, Fire, and Public Works Departments. The trend graph for illegal
dump site cleanup requests is shown below:
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12 Illegal Dumps: CRM's Trend
13 300
250
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200
15 150
16 100 -------- _.___._..... ,. _._. ..._------ .
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OPw �o� Oe� >ac ��.� fat' P 'o J >JC �J� PJac 49
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20 Seriesl
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22 The breakdown of illegal dumps reported in the CRM system is separated by ward in the table below:
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Illegal Dumps: CRM's by Ward
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October 2014-October 2015
3 500
450
4
400
5 350
300 -------
6 250 ■Seriesl
200
7 150
8 100
50
9 0
1 2 3 4 5 6 7
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11 Pilot Program
Based on the initial meeting of the departments coordinated above, a planned effort to combat
12 illegal dumping and trash cleanups to improve the quality of life was agreed upon by the
13 Departments, with follow-up meetings coordinated for every week thereafter to provide updates
on work completed the previous week.
14 The plan included the following:
15 1. Coordination of Police Officers to secure an area and ensure that City employees
16 were safe from any potential hazards at specific locations
2. Parks and Recreation and Public Works coordination to cleanup illegal dumps or
17 trash/debris left in the right of way or within parks
18 3. Coordination of IWM services to provide appropriate trash bins to collect debris
19 4. A focus on the following parks:
i. Lytle Creek Park
20 ii. Meadowbrook Park
21 iii. Nicholson Park
iv. Wildwood Park
22 v. Seccombe Lake
23 vi. Perris Hill Park
vii. Hernandez Center
24 viii. Bobby Vega Park
25 5. A commitment to implementation one day out of the week
26 Results
27 Over eleven weeks, the team coordinated one cleanup each week for 11 weeks. During this
time, the Fire Department and Parks and Recreation Departments coordinated the additional
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1 help from the Del Rosa Hotshots, San Bernardino County inmates, and the Urban Conservation
Corps. Approximately 33 tons of trash was collected and disposed.
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3 Recommendation
The Mayor's Office recommends that a Quality of Life Team be created to combat blight five
4 days a week. This team will support the following goals:
5 1. Public Safety
6 2. Quality of Life, Infrastructure and Housing
3. Business Development and Job Creation
4. Community Engagement and Public Relations
8 5. Fiscal Sustainability, Efficiency, and Productivity
9 An additional allocation of$161,500 is needed to fund the Quality of Life Team. This
10 allocation will be used to fund additional personnel and materials and supplies. The breakdown
for the allocation is included below:
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Item Annual Cost
12 Full Time Personnel-5 $307,000
13 Materials and Supplies $16,000
Total $323,000
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15 Since the City is nearing midyear of the fiscal year, the allocation required for the Quality of
Life Team for the remainder of the year is $161,500. The Quality of Life Team will also assist
16 with Citywide Special Events as a support team prior to and following special events.
17 The Quality of Life Team should maintain all records associated with tonnage disposal
18 information, CRM data, and other information relative to the program, and will report back to
the Mayor and Common Council at 60, 90, and 120 day intervals.
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20 The City Manager is also directed to complete the following:
21 1. Develop a comprehensive plan for the deployment of the Quality of Life Team in
22 partnership with existing department teams to provide targeted cleanups in the areas
they are most needed. Completion: April 7, 2016.
23 2. Develop a plan that will encourage local nonprofits and community based
24 organizations to contract or partner with the City to supplement the current program.
Completion: February 15,2016.
25 3. Develop a street by street assessment method to rate cleanliness of streets, parks,
26 and city owned properties. Completion: April 7, 2016
4. In partnership with the San Bernardino City Unified School District, determine the
27 routes most travelled by students, and develop a plan to ensure those routes are free
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1 of illegally dumped materials to provide a walking area free of debris,trash, and
2 other obstacles not belonging in the walkway. Completion: April 7,2016.
5. In coordination with the City Attorney's Office, Police Department, Public Works
3 Department, and Community Development Department, develop a plan to maximize
4 enforcement of illegal dumping of waste laws. The plan shall include appropriate
staffing levels and the technology necessary to implement the plan. Completion:
5 May 7, 2016.
6 6. Allocate an additional $105,500 to the Parks and Recreation Department for full
time salaries, and $4,000 in the materials and supplies budget.
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7. Allocate $48,000 to the Public Works Department for additional full time salaries,
8 and $4,000 into the materials and supplies budget for the Public Works Department.
9 8. Add two (2) full time Parks Maintenance Worker II position, and one (1) Landscape
Inspector full-time positions to the Parks and Recreation Department, and one (1)
10 full time Maintenance Worker I position, and one (1) full time Maintenance Worker
11 II positions to the Public Works Department.
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