HomeMy WebLinkAbout06.B- City Manager's Office DOC ID: 4170 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Allen Parker M/CC Meeting Date: 11/16/2015
Prepared by: Georgeann "Gigi" Hanna,
Dept: City Manager Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
Staff to Negotiate an Agreement with Burrtec to Provide Refuse and Recycling, Street
' Sweeping and Right-Of-Way Clean-Up Services to the City Based on the Requirements
of the City's Request for Proposal and Burrtec's Response. (#4170)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: <<Insert Amount>> Account No. <<Insert Account
No.>>
Account Description: <<Insert Account Description>>
Balance as of: <<Insert Date>>
Balance after approval of this item: <<Insert Amount>>
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
<<Insert synopsis here>>
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Background:
Additional back-up to be provided after the generation of the agenda.
Supporting Documents:
Solid Waste Negotiation Resolution 11-15 (DOCX)
Updated: 11/10/2015 by Linda Sutherland C Packet Pg.309
Allen Parker,City Manager
300 North"D"Street
San Bernardino,CA 92418-0001
(909)384
..j -5122
CITY OF SAN BERNARDINO
r loe CITY MANAGER'S OFFICE 2815 NOV 12 P11 2: 35
TO: Mayor and Common Council
FROM: Allen Parker,City Manager
SUBJECT: Cover Letter-Recommendation on Contracting for Solid Waste,etc.
DATE: November 15, 2015
What follows are my comments on the attached recommendations from the City Evaluation
Committee:
• The attached report from the Committee will require a thorough review and engender many
questions. Accordingly, I would recommend that following the Committee's presentation, the
matter be continued to either a special meeting on November 30th or your next regular meeting
on December 7th.
• On page 7 the report states, "The two best proposals overall were submitted by Burrtec and
Athens. In many respects, the proposals are similar to one another; and both companies have
made a strong bid." I agree.
• In reviewing the detailed comparison of the two companies - Attachment 3, I would make the
following observations:
• The category of Right-of-Way Clean-Up, with additional manpower dedicated to this
category,favors Burrtec.
• The Franchise Payments from Athens, a recent addition to their proposal, needs to be
further vetted.
• The Employee Bonus proposed by Athens is approximately twice Burrtec's, $10,000 to
$5,000.
• While Purchase of City equipment favors Burrtec,the 10-year value of Athen's proposal
may exceed that of Burrtec's, depending on the further vetting of Athen's proposed
Franchise Payments.
o Burrtec's offer to Assume the Waterman Landfill Operation and Construct a BioCNG
Fueling Station needs to be further vetted.These two items were not part of the Request
for Proposal.
The Committee favors the Burrtec proposal, and I cannot disagree with their findings and
reasoning. However, it is my opinion that based on the similarity of the two proposals as well as
their experience,the City would be well served by either company.
��en 1.112
Allen Parker,City Manager
300 North'D"Street
San Bernardino,CA 92418-0001
(909)384-5122
CITY OF SAN BERNARDINO
P ino CITY MANAGER'S OFFICE
TO: Mayor and Common Council Members
THROUGH: Allen Parker, City Manager
FROM: City Evaluation Committee
SUBJECT: Recommendation on Contracting for Solid Waste, Street Sweeping and Right-of-Way
Cleanup
DATE: November 12, 2015
Recommendation
After an extensive review of the responses to the City's RFP for Solid Waste and Recycling Services, Street
Sweeping Services and Right-of-way Clean-up, the unanimous recommendation of the evaluation
committee is adoption of a resolution:
1. Declaring Burrtec to be the successful proposer;
2. Authorizing staff to negotiate a ten-year agreement with Burrtec to provide solid waste and recycling,
street sweeping and right-of-way cleanup services, consistent with their proposal and the terms of the
RFP;
3. Authorizing staff to work with the County of San Bernardino to determine if an acceptable agreement
can be reached for landfill rates that would allow waste to be returned to the County system without
adversely affecting the economics of the proposal; and
4. Directing staff to return to the Common Council for final contract approval.
Background
The City currently provides solid waste, sweeping and right-of-way cleanup services using city staff. At last
count, one hundred staff members (72 full time and 28 part time)from the Public Works Department are
providing these services.
The City provides solid waste collection service to 43,000 residential, 3,000 commercial (with bin service),
and 640 roll-off customers. An additional 226 commercial customers are currently served by Jack's Disposal
(now owned by Burrtec). The term of the current agreement with Burrtec is month-to-month.
All residents have solid waste, recycling, and green waste collection and are provided 96-gallon carts as the
basic level of service for all three material streams. Commercial customers are served via the use of 2, 3, 4,
and 6 cubic yard bins. Roll-off services are provided through the use of 10, 20, 30 and 40 cubic yard roll-off
boxes. Recycling and green waste collection services are provided weekly in 96-gallon carts to residential
customers on the same day as their refuse collection service. The City also provides bulky item collection
for residents.
Burrtec and Republic Industries currently provide processing and disposal of the City's solid waste under
contracts with the City that expire at the end of 2017. Each company processes approximately fifty percent
of the City's waste. Residual waste (waste that cannot be recycled) is taken to Riverside County landfills.
Until recently, the City swept its streets twice per month, on the day following collection of solid waste and
recycling materials. Due to staff turnover, sweeping has recently been reduced to once per month.
Cleaning of the City's rights-of way is also handled by city staff that performs cleanup of alleys, illegal
dumping, storm drain inlets, tire retrieval, weed control, homeless encampment cleanup, warrant abatement
cleaning and maintenance of the Metrolink station.
Solid waste rates paid by the public support all three programs and have remained the same since 2009. At
this time, rates are competitive with those charged in surrounding cities. The City(through the Water
Department) currently bills all of the residential and commercial customers served by the City. The City's
general fund received $2.2 million each year from the Integrated Waste Fund to cover operational and
overhead expenses.
Supported by current rates (revenues), City resources are insufficient to provide adequate equipment to
deliver these services. Based on an analysis of the fleet completed earlier this year, the City would need to
spend almost$20 million to replace the equipment that is overdue or due at year end for replacement for
these three operations. In addition, the City is responsible for a closed landfill and funding requirements for
this operation have not been fully defined, nor has any money been set aside for future operational
expenditures.
Process and Rationale for Obtaining Alternative Service Proposals
Following almost three years in bankruptcy, the Common Council adopted a Recovery Plan in support of
the City's Plan of Adjustment for exiting bankruptcy in May 2015. Subsequently that Plan of Adjustment
based on this Recovery Plan was filed with the United States Bankruptcy Court. The Court and creditors
expect the City to implement the Plan in good faith.
The Recovery Plan rests on four key areas of change and improvement by the City, all aimed at improving
the fiscal position of the organization. These four key areas are as follows:
a. Efficiency improvements—largely regionalizing or contracting for services
b. Debt and Other Post-Employment Benefits(OPEB) restructuring
c. New revenue and tax increases/extensions
d. Organizational improvements
Developing alternative, more cost effective approaches to provide services is a key component of the
Bankruptcy Recovery Plan. In fact one of the six principles underlying the adopted Plan (Number 4) states
the following:
The City must deliver services in an effective and efficient manner following industry best
practices. Therefore, it must be open to delivering services in the manner and mode to
deliver good value and be effective for taxpayers. Consideration will be given to contracting
and regionalizing service delivery consistent with accepted industry standards and practices.
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Consideration of alternatives for solid waste, street sweeping and right-of-way clean-up services are areas
where the City can increase its revenues and provide improved services at a similar cost.
California cities are increasingly contracting with the private sector for solid waste and recycling. Today the
vast majority of cities in Southern California provide solid waste and recycling services under a franchise
agreement with one or more private companies. This migration to private rather than public service
provisions has been driven by several factors which revolve around the economies of scale available to
private companies which serve numerous jurisdictions. These economies are found in several areas
including capital acquisition, fleet maintenance, workers compensation, employee recruitment, safety and
training programs, customer service/billing, technology and management. Recent examples include
Hemet, which in 2011 contracted its solid waste service to CR&R; Newport Beach is another example,
contracting its residential solid waste services (commercial had already been contracted) in 2013(also to
CR&R). Most cities in the inland Empire provide these services under contract.
With State recycling requirements that have been in place for over 25 years, refuse haulers have gradually
expanded their businesses to include materials sorting, recycling, public education, and in some cases,
street sweeping and other related services, working in partnership with individual cities and counties. In
addition, the more sophisticated companies use specialized routing systems to reduce travel times and
produce and closely monitor work measurements based on their experience. Given the expertise
developed in multiple jurisdictions and by these waste companies, and the economies of scale that larger
operations can provide, it is likely that contracting these services to a private company will result in lower or
similar costs to provide the service, increased franchise fees, along with fees for an exclusive agreement to
the General Fund.
Another advantage of contracting is that it reduces the operational complexity and scale of services that the
City must manage. Bankruptcy is a testament to the City's ongoing struggle to manage its affairs
successfully. By contracting for these maintenance services, the City would reduce its day to day
responsibilities, which would allow it to focus on rebuilding its organization using the depleted management
and administrative staff which now, and for the foreseeable future, will be all the City can afford. Finally
contracting would insulate the City from a significant portion of the pension (CaIPERS) uncertainties that it
now faces.
To see if contracting was a cost effective option for San Bernardino, the City Manager issued a Request for
Proposals (RFP) last June to a number of potential service providers for solid waste and recycling, street
sweeping and right-of-way cleanup. The City also requested quotes to assume responsibility for customer
billing. Proposals were received from four companies: Burrtec, Republic Industries, CR&R and Athens.
The RFP requested proposals that assumed a ten-year agreement with a possible extension of five years.
(This is typical term for a solid waste franchise as vendors need a reasonable period of time to amortize
certain capital and equipment costs, but not so long as to remove the potential for future competition.)
Proposers were also encouraged to submit alternate proposals with associated revenues and costs.
The City included in the RFP the assumption that the existing processing agreements with Burrtec and
Republic Industries, notwithstanding a new longer term contract with a single company, will remain
unimpaired until the end of 2017. With a new agreement, these processing contracts would not be
extended past 2017.
The RFP required all material taken for disposal must go to an approved disposal site. Due to the
bankruptcy, minimizing the costs of collection, processing and disposal (as reflected in customer rates and
payments to the City)was seen as paramount.
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During the proposal process, the City received several communications from the County of San Bernardino
requesting that the City return its residual waste to the San Bernardino landfill system. On Friday,
November 6, 2015, a meeting was held with the County CEO and the County Public Works Director. The
County confirmed that it would work with any refuse company selected by the City, but would recommend
that a disposal agreement with respect to the flow of solid waste be between the City and the County.
Choices, Analysis and Recommended Proposal
In evaluating the responses to the RFP, the City constituted an experienced evaluation committee including
City staff(Bill Manis) and staff from Urban Futures (Michael Busch), Management Partners (Andrew
Belknap and Teri Cable), and from HR Green (Jim Smith). R3 Consulting Group (Richard Tagore-Irwin),
who has provided prior solid waste consulting assistance to the City, also provided technical consulting
assistance. All staff and consultants working on this project were required to complete a Statement of
Economic Interests Form 700 and disclose any contributions, contracts or other economic interests
involving potential vendors; no one had any reportable interests. The costs of using these consultants will
be reimbursed to the City by the successful contractor at the end of the RFP process.
Review of Companies' Financial Strength
The first review included an evaluation of each company's 2013 and 2014 financial statements. Urban
Futures reviewed the balance sheets to determine the:
1. Level of debt to equity, as a measure of determining the companies' risk of default if earning
projections are not achieved (ongoing viability), and
2. Working capital, as a measure of determining the companies' ability to generate cash from business
activities to fund current operations.
Using these criteria, results of the evaluations were compared. A copy of Urban Future's report summary is
attached as Attachment 1. All four companies were thought to have sufficient financial resources to provide
the services and revenues promised to the City.
Review of Proposed Rates to the Public
The second review was an evaluation of customer rates proposed by the four companies. Burrtec and
Athens have proposed to maintain the current rates to the city rate payers for at least the first year. CR&R
and Republic Industries proposed increasing fees to the rate payers for the first year by more than 20
percent.
It should be noted that the City has not adjusted solid waste rates in a number of years, while costs
associated with collection and recycling typically increase on an annual basis(important cost drivers include
fuel, labor, replacement parts and equipment and disposal fees). It is considered a best practice to evaluate
rates on an annual basis to keep up with such normal (inflationary) cost increases. Indeed because the City
has not accumulated enough funding to replace fully or nearly fully depreciated equipment, it is a sign that
current rates are too low to cover all costs.
Nevertheless the evaluation committee was aware of the fact that the average median income level of City
residents is low on a comparative basis, so increasing rates is difficult in San Bernardino. When
issuing the RFP, the City was hopeful that additional efficiencies obtained through a franchise would negate
any need for an immediate rate increase. This appears to be the case with at least two of the proposals.
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Review of Technical Proposals
The third review included an evaluation of the proposals received, including:
• information on the company and their experience in similarly-sized cities,
• a description of their methods for collection of solid waste, recycling and organic materials,
• their approach to providing street sweeping and right-of-way clean-up,
• their proposed implementation plan, billing and customer services plan,
• offers of employment,
• environmental considerations,
• public education and outreach
• value added proposal
• financial proposal
Following this review, all four companies were interviewed to allow each to highlight its strengths in
providing service to the City and to respond to any questions.
The average ratings for the four companies were as follows:
Area of Evaluation Maximum Average Average Average Average
Value Burrtec Athens CR&R Republic
Responsiveness to RFP Pass/Fail Pass Pass Pass Pass
Litigation and Regulatory Pass/Fail Pass Pass Pass Pass
History
Financial Ability Pass/Fail Pass Pass Pass Pass
Assumption of City 10 8.5 9.3 8.3 5.5
Employees
Qualifications and 25 23.0 20.0 22.0 20.0
Experience
Local Employment 5 5.0 5.0 4.3 3.8
Local Purchasing 5 5.0 4.5 4.8 3.3
Local Preference 5 5.0 5.0 1.3 1.3
Financial Value2 50 47.0 40.5 33.3 32.5
Total 100 94 84 74 66
'The evaluation committee researched previous litigation that Athens had been a party to in a case that involved the City of
Montebello. To properly evaluate the facts of the case,an attorney from Stradling Yocca Carlson and Rauth, PC verified that
Athens filed a suit against the City of Montebello seeking a writ of mandate directing the Mayor to execute a contract that was in
dispute. The attorney's explanation of the circumstances is attached as attachment 2.
2 The financial value was completed based on a combination of guaranteed and estimated(possible)savings submitted with the
proposals,where the differences between proposals were greater. The subsequent review of the financial proposals below
indicates guaranteed and estimated savings as a range.
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Review of Financial Proposals
Franchise Fees
Currently the City's general fund receives $2.2 million (approximately 8.9%of gross revenues)each year
from the City's integrated waste fund. Under a new agreement, outlined in the RFP, franchise fees would
be increased by at least$2.8 million each year(20% of gross revenues)for a total of$5.0 million per year.
This percentage is somewhat higher than average, but is consistent with newer agreements and those
charged by other cities experiencing financial challenges.
Added franchise fees over a ten year period would yield an additional $28 million in general fund revenue,
which as franchise fee revenue can be used for any general fund purpose. These estimates are in line with
the financial model and the estimated revenues submitted with the Recovery Plan.
Under an agreement with CR&R or with Republic Industries, franchise fees would be approximately$1
million per year higher(or an added $3.8 million per year); however rates would have to be increased to
obtain this level of revenue.
In addition, the RFP stipulates that a one-time franchise fee payment of$5 million will be paid to the City
within sixty days of a new contract. It is intended that these monies will be set aside in a bankruptcy fund to
help pay claims settled in bankruptcy.
Financial Proposals
In addition, each company submitted proposals to the City indicating monies that the City will receive in
return for an exclusive long term agreement to provide solid waste and recycling, sweeping and right-of-way
clean-up services to the community. All four companies submitted 10 year proposals. Three of the four
submitted 20 year proposal options. Summaries of the financial proposals are shown as attachments.
All of the proposers indicated an interest in leasing or purchasing the existing City yard. Since the City has
other operations located at the yard, and absent a formal appraisal, use of the yard will need to be
determined once the City and successful proposer determine the amount of space to be utilized by the
contractor and the amount to be retained by the City. The City must also make a decision on whether or not
it is willing to sell the property and move its remaining operations. The proposed amounts for use of the
yard have not been included in the comparison. The potential annual revenues range from $48,000 to
$650,000 with options ranging from leasing a portion of the property to purchasing the entire property.
All four companies were required to identify guaranteed and estimated revenues to the City. The net
revenues (revenues after costs) below indicate guaranteed and estimated savings as a range.
Company 10-Year Net Revenues $$
Burrtec $24.9—$34.9 million
Athens $29.3 million
CR&R Industries $9.9 million
Republic Industries $8.4 million
Burrtec's proposal assumes continued disposal in the Riverside County landfill system, although they
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have indicated a willingness to return to the San Bernardino County landfill system if the County will agree
to reduce rates for disposal of the City's refuse, to levels commensurate with those assumed in their
proposal.
Athens' proposal assumes disposal at the San Bernardino County landfill system pursuant to their
agreement with the County.
Review of References
The final review was a check of the companies' references. The City contacted other cities that had been
provided as references both for refuse collection and street sweeping services. References received for all
four companies were positive. All four companies are active in the competitive Southern California market
and have the ability to deliver excellent services to their customers.
Two Best Proposals
The two best proposals overall were submitted by Burrtec and Athens. In many respects the proposals are
similar to one other and both companies have made a strong bid to obtain the City franchise. A comparison
of the proposals is included in Attachment 3. In brief:
1. Burrtec offers to initially retain customer rates at current levels. They have proposed guaranteed
revenues to the City(excluding 20%franchise fee payments, which are dependent on customer
rates) of$24.9 million. They have also proposed operational enhancements that will yield estimated
revenues/cost reductions of an additional $10.0 million.
Athens offers to initially retain customer rates at current levels. They have proposed guaranteed
revenues to the City(excluding 20%franchise fee payments, which are dependent on customer
rates) of$29.3 million.
2. Burrtec provides solid waste and recycling service to cities that are similar in size to San Bernardino
(Fontana and Rancho Cucamonga)with 34,130 and 38,285 accounts respectively.
Athens' solid waste and recycling experience is in smaller cities, primarily located in Los Angeles
County. Their largest city, Redondo Beach, has 17,897 accounts.
3. Burrtec plans to provide street sweeping through a subcontractor, CleanSweep, a well-known and
reputable company. Burrtec has proposed a robust and proactive right-of-way clean-up program.
Athens plans to provide street sweeping using its own staff. Athens has numerous street sweeping
contracts and solid sweeping references. Athens has proposed less in staffing and service for the
right of way clean-up program.
4. Burrtec has proposed to take over operations (including maintenance, erosion control and
groundwater monitoring and reporting) of the City's existing landfill at no added cost to the City. The
offer includes assistance in transforming the site to a higher and better use.
5. Burrtec has also proposed to build a BioCMG facility to recover and convert biogas into vehicle fuel
for the City's fleet, Burrtec's fleet and public vehicles.
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Impact on Employees
An important consideration in contracting is the impact to existing City employees. The City's Request for
Proposals requires that the successor contractor offer employment to displaced employees of the City's
Integrated Waste Management Division for each position required to provide service to the City. If all
positions have been filled, remaining displaced employees will be offered employment in vacant positions
serving other cities that the contractor serves or in other operations that the contractor owns. Offers of
employment are contingent on successfully passing the contractor's pre-employment DMV background
check and drug screening.
Burtecc and Athens offer substantially similar employment packages to employees displaced by award of a
contract with the benefits outlined below. Under both proposals, displaced employees will:
• Retain their seniority,
• Continue at their same rate of pay
• Have annual pay adjustments
• Have paid medical and dental insurance
• Have company-provided contributions to a 401k retirement plan
• Have paid vacation, holidays, and sick leave
Burrtec indicated in their proposal that they employ over 1,000 full time employees with greater
opportunities for promotion and advancement than the City can offer.
Burrtec has offered $500,000 to be paid to all impacted employees to be distributed as bonuses or as
accrued benefit payments. A determination on how to split the incentive (with priority for longer term or full
time status) has not been made. If split evenly among (72)full time employees, the incentive is equivalent
to $6,900 each.
Athens has offered a $10,000 bonus payable over the first year of employment to all full time (72)
employees transitioned as part of an agreement.
Employment with either company will provide a good end-result for employees since they will retain their
salary levels, reduce the cost of their insurances and maintain their seniority. While private employers are
unable to provide the retirement plan provided through PERS, they offer a 401 K options to employees
which can be used to supplement employees' PERS benefits. In addition, some employees may benefit
from participation in Social Security. Overall, non-pension compensation offered is comparable or better to
the City.
Inspection, contract management and some support personnel will be retained by the City to oversee the
contract.
Recommended Proposal
Overall, the evaluation committee finds that Burrtec's and Athens'financial proposals are essentially
equivalent. However, based on the total package submitted, including those factors discussed above, the
committee recommends an agreement with Burrtec for the following reasons:
• Burrtec has the strongest company financial statements of the four companies, thus reducing the
risk to the City of their not meeting their obligations under a long term agreement.
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• Their technical proposal was the strongest, providing solid ideas for increasing waste diversion and
providing additional revenue to the City.
• Burrtec has the strongest solid waste and recycling experience in cities that are similar in size to San
Bernardino(Fontana and Rancho Cucamonga).
• Burrtec has proposed to retain initial rates paid by customers at current levels.
• They have proposed a solid employment package for impacted employees, including a total of
$500,000 to be split among employees in bonuses or in accrued leave payments.
Other factors the evaluation team thought were noteworthy and support a recommended agreement with
Burrtec:
• Burrtec has an existing positive relationship with the City, thus the company is a "known quantity".
• The company owns a materials recovery facility located in the City and has processed and disposed
of the City's materials for a number of years.
• Burrtec currently employs 58 San Bernardino residents, thus demonstrating a solid commitment to
the City.
• They have agreed to return the City's trash to the San Bernardino landfill system if the County is
willing to provide favorable rates to the City for disposal of its refuse.
• Burrtec is based in San Bernardino County and has a significant local presence, providing service to
a number of cities in the Inland Empire.
• Burrtec currently collects solid waste from 226 commercial customers in the City, eliminating
changes in service to these customers.
• Burrtec has proposed to take over operations of the City's existing landfill. While this was not a
requirement of the RFP, this was presented as an added value proposal to the City and could further
reduce the City's administrative requirements and costs.
• Burrtec has proposed to build a BioCNG facility to recover and convert biogas into vehicle fuel for
the City's fleet, Burrtec's fleet and public vehicles.
• The company's decision makers are local and accessible.
Implementation
If this recommended action is approved, it is estimated that a final agreement will be negotiated and
submitted to the Common Council in December or January. Once approved by the Council, the service
start date is expected to begin approximately 60 days thereafter.
It is anticipated that many/most of the City's employees will accept employment with Burrtec. This would
essentially result in service provided by the same (now former city) personnel. This would reduce service
changes experienced by residents and businesses.
Contracting will result in the substantial assumption of responsibility for solid waste and recycling, sweeping
and right of way clean-up service delivery by the contractor, although the City retains responsibility for
meeting its State recycling requirements.
When complete the City will have no further obligation for providing vehicles and related equipment or the
associated costs of maintaining public works field operations such as liability insurance, workers
compensation (except legacy costs), pension costs (except legacy costs), legal costs or corporate support
functions necessary to support these operations such as labor relations, negotiations, payroll, finance,
facilities maintenance, equipment maintenance, or many other costs involved in operating the department.
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Conclusion
It is recommended the City enter into an agreement with the best overall proposer. After a thorough
evaluation of available options, City management believes that a ten-year agreement with Burrtec is the
best option for the City.
Burrtec's financial proposal of$24.9—$34.9 million over 10 years would assist the City in stabilizing its
finances and is consistent with the City's Recovery Plan.
Further, Burrtec has agreed to return the City's refuse to the San Bernardino landfill system if the County
will agree to favorable disposal rates. It is recommended that the staff work with the County to see if an
acceptable agreement can be reached for landfill rates that would allow waste to be returned to the County
system without adversely affecting the economics of the proposal.
It is recommended that the staff negotiate a 10-year agreement consistent with Burrtec's proposal and with
the terms of the City's RFP and bring it back to the Common Council for approval.
Attachments:
1. Analysis of Proposers' Financial Documents
2. E-mail from David Palmer, Attorney
3. Comparison of Burrtec's and Athens' 10-Year Proposals
4. Financial Proposals
5. Request for Proposals: Solid Waste and Recycling Services, Street Sweeping Services and Right-
of-way Clean-up, released June 4, 2015 (pdf)
6. Response to Questions Relating to the RFP for Solid Waste and Recycling Services, Street
Sweeping Services, and Right-of-Way Clean-up, dated July 2, 2015(pdf)
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Confidential
Attachment 1
Refuse Contractor Proposal Financial Review Methodology
1. Obtain recent financial statements(2013 and 2014).
2. Examine the company's balance sheet.
a. Review percentage of total assets financed by debt as opposed to stockholder equity and retained earnings. The
higher the ratio of debt/equity the greater the risk of default if earnings projections are not achieved.
3. Test the company's ability to manage liquidity. This is measured by its available working capital; determined by subtracting
current liabilities from current assets. Additionally, compute the current ratio of working capital; calculated by current assets
divided by current liabilities. A healthy working capital ratio of two to one or better means the company is demonstrating its
ability to generate cash from business activities to fund current operations.
4. Compare the results of the evaluations,above,provide a ranking of the ability of bidders to provide service to the City.
Refuse Contractor Proposal Evaluation Analysis
Contractor Athens Services:
• Limited financials received for 2013 and 2014
• Review of Balance Sheet Findings
• Long Term Debt/Equity Ratio of 1.56 to 1
• Debt to Total Capitalization.71 to 1
• Review of Liquidity/Working Capital
o Current Assets/Current Liabilities Ratio of 0.58 to 1
f
Confidential
■
Contractor Burrtec.
• Financials data received for 2013 and 2014
• Review of Balance Sheet Findings
• Long-Term Debt/Equity Ratio of 1.10 to 1
• Debt to Total Capitalization .54 to 1
• Review of Liquidity/Working Capital
o Current Assets/Current Liabilities Ratio of 1.19 to 1
Contractor CR&R:
• Financials received for 2013 and 2014
• Review of Balance Sheet Findings
• Long Term Debt/Equity Ratio of 1.08 to 1
• Debt to Total Capitalization.53 to 1
• Review of Liquidity/Working Capital
o Current Assets/Current Liabilities Ratio of 0.35 to 1
Contractor Republic:
• Financials received for 2013 and 2014
• Review of Balance Sheet Findings
• Long Term Debt/Equity Ratio of 1.13 to 1
• Debt to Total Capitalization.58 to 1
• Review of Liquidity/Working Capital
o Current Assets/Current Liabilities Ratio of.76 to 1
Confidential
Comparison of Proposal Financials
Over all,three of the four(4)companies have provided financial information supporting substantial equity and lines of credit to fulfill
the proposed terms of the City's RFP terms. The exception is Athens, which provided limited financials to evaluate rendering our
review to only summary financial data.
Athens
The financials for Athens reflect a long term debt to equity ratio at 1.56 to 1 and current assets/current liabilities ratio of.58 to 1.The
debt to capitalization ratio of.71 to 1 sugge s ts Athens has the ability to raise cash for upfront expenses and to finance equipment
necessary to provide service to the City.
Burrtec
The financials for Burrtec reflect a long term debt to equity ratio at 1.10 to 1 and current assets/current liabilities ratio of 1.19 to 1.
The debt to capitalization ratio of .54 to`_,t suggests Burrtec has the ability to raise cash for upfront expenses and to finance
equipment necessary to provide service to the City.
CR&R
The financials for CR&R reflect a long term debt to equity ratio at 1.08 to 1 and current assets/current liabilities ratio of 0.35 to 1. The
debt to total capitalization ratio of.53 to 1-suggests CR&R has the ability to raise cash for upfront costs and to finance equipment
necessary to provide service to the City.
Republic
The financials for Republic reflect a long term debt to equity ratio at 1.13 to 1 and current assets/current liabilities ratio of.76 to 1.
The debt to capitalization ratio of .58 to 1 suggests Republic has the ability to raise cash for upfront expenses and to finance
equipment necessary to provide service to the City.
Confidential
Concluding Thoughts
Through a review of the financial statements provided,a ranking of financial strength is listed below:
Rankino Order(see analysis below)
1. Burrtec
2. CR&R
3. Republic
4. Athens
Attachment 3 - Comparison of Best Proposals
Burrtec's 10-Year Proposal Athens' 10-Year Proposal
Solid Waste and Recycling Collection, processing, marketing (of Collection, processing, marketing
recyclables) and disposal of solid (of recyclables)and disposal of
waste and organics solid waste and organics
Services include weekly three-cart Services include weekly three-cart
automated collection for residential automated collection for residential
customers customers
As needed bin and roll-off service As needed bin and roll-off service
for commercial and industrial for commercial and industrial
customers customers
Includes all customer service and Includes all customer service and
billing billing
Includes bulky item collection (2 on- Includes bulky item collection (2
call collections per year and on-call collections per year and
community clean-ups community clean-ups
Includes public education and Includes public education and
outreach outreach
City solid waste—collection free of City solid waste—collection free of
charge charge
Incorporates existing month to
month agreement with Jack's
Disposal
Disposal Riverside County landfills or San San Bernardino County landfills
Bernardino County landfills
Street Sweeping Twice monthly(through subcontract Twice monthly
with CleanStreet
Right of Way Clean-up Includes alleys, storm drain inlets, Includes alleys, storm drain inlets,
homeless encampments and homeless encampments and
general general
Staffing: 10 maintenance workers Staffing: 2 person crew and 4
and 1 supervisor full time person crew every other week
Coverage: 6 am to 6 pm, Monday Coverage: Monday through
through Friday and 6 am to 2 pm Saturday
Saturdays
1 truck per day Monday through
4 Vehicles minimum Friday and 2 trucks per day every
other week
Burrtec's 10-Year Proposal Athens' 10-Year Proposal
Term of Agreement Ten years, with an option to extend Ten years, with an option to extend
for five years for five ears
Franchise Payments $5,000,000 paid within 60 of $5,000,000 paid within 60 of
executed agreement executed agreement
$28,000,000 franchise fees over 10 $28,000,000 franchise fees over 10
years years
$4,500,000 added franchise $21,600,000 added franchise
payments $500,000 years 2-10 payments
Host Fee $2,762,500($2 per ton fee)for tons
delivered to East Valley Recycling
and Transfer Station
Offer of Employment Company to hire all qualified full Guaranteed employment for all full
time employees displaced by time employees displaced by
outsourcing outsourcing
Employee Bonus $500,000 to be paid as bonuses to $10,000 paid to each full time
all full time employees (equivalent to employee within one year
$6,900 each) or towards accrued
leave sick payoffs
Contractor Compensation 80% of customer rates collected 80% of customer rates collected
from rate payers from rate payers
Rate Adjustments Annual adjustments in accordance Annual adjustments in accordance
with a CPI with cap to protect rate with a CPI with cap to protect rate
payers payers
Diversion Increase diversion to 83% overtime Sustain and improve existing 72%
diversion rate
Purchase of City $12,225,000 for vehicles, carts and $8,500,000 for vehicles, carts and
Equipment bins bins
City to pay off remaining leases of City to pay off remaining leases of
$2,771,032 $2,771,032
Vehicles Company to rebrand vehicles Company to rebrand vehicles
purchased purchased
Clean air vehicles to be utilized in Clean air vehicles to be utilized in
serving City serving City
Assumption of Waterman Estimated avoided City costs of$5
Landfill operation million
Construction of BioCNG Estimated added $5 million in
Fueling Station revenue.
Page 2
Burrtec's 10-Year Proposal Athens' 10-Year Proposal
Infrastructure Repair Fees $250,000 annually plus CPI $250,000 annually plus CPI
increases to offset damage to city increases to offset damage to city
streets streets
Indemnification Will guarantee that City will be in Will guarantee that City will be in
compliance with State law and compliance with State law and
will/meet diversion requirements. will/meet diversion requirements.
Will indemnity against fines or Will indemnity against fines or
penalties. penalties.
Reimbursement for $10,000 proposal fee; and $10,000 proposal fee; and
Proposal Costs
$150,000 reimbursement for $150,000 reimbursement for
procurement costs of contracting procurement costs of contracting
Page 3
BURRTEC'S FINANCIAL PROPOSAL
Company Burrtec Burrtec Option
Contract Term 10 years 20 years
Guaranteed Estimated Guaranteed Estimated
Revenues Required-One Time
$10,000 Proposal Fee $10,000 $10,000
Up front Franchise Fee $5,000,000 $5,000,000
$150,000 Contract Fee $150,000 $150,000
Revenues Required-Ongoing
$250,000 Infrastructure Fee $2,500,000 $5,000,000
(increases each year)
Revenues Added-One Time
Vehicles,Carts,Equipment $12,225,000 $12,225,000
Take over leases no no
Accrued benefit payments $500,000 $500,000
(paid to employees)
Revenues Added-Ongoing
Host Fee $2,762,500 $6,012,500
Ongoing Franchise Payments $4,500,000 $9,000,000
IF
Total Revenues Guaranteed $77,647,S001 $0 1 $37,897,5001 1 $0
Costs to City
Sweeping-twice per month yes yes
ROW Cleanup yes yes
Residential Billing yes yes
Vehicle Lease Payoff $2,771,032 $2,771,032
Total Costs to City $2,771,032 $0 $2,771,032 $0
Total Guaranteed Revenues after Costs $24,876,468 $0 $35,126,468 $0
(Excluding Franchise Fees)
Company Burrtec Burrtec Option
Contract Term 10 years 20 years
Guaranteed Estimated Guaranteed Estimated
BioCNG Biofueling Station $5,000,000 $10,000,000
Cost Avoidance of Landfill operations $5,000,000 $10,000,000
Total Possible Added Revenues $0 $10,000,0001 1 $20,000,000
Note:BioCNG Biofueling Station contingent on construction of station
Note: Cost avoidance of landfill operations is difficult to quantify
ATHEN'S FINANCIAL PROPOSAL
Company Athens Athens
Contract Term 10 years 20 years
Guaranteed Estimated Guaranteed Estimated
Revenues Required-One Time
$10,000 Proposal Fee $10,000 $10,000
Up front Franchise Fee $5,000,000 $10,000,000
$150,000 Contract Fee $150,000 $150,000
Revenues Required-Ongoing
$250,000 Infrastructure Fee $2,500,000 $5,000,000
(increases each year)
Revenues Added-One Time
Vehicles,Carts,Equipment $8,500,000 $8,500,000
Take overleases no no
Hiring incentive$10,000 each $720,000 $720,000
(paid to full time employees)
Revenues Added-Ongoing
Ongoing Franchise Payments $21,600,000 $45,600,000
Total Revenues Guaranteed $38,490,0001 1 $0 $69,980,000 $0
Costs to City
Sweeping-twice per month $4,680,000 $9,360,000
ROW Cleanup yes yes
Residential Billing $1,750,000 $3,500,000
Vehicle Lease Payoff $2,771,032 $2,771,032
Total Costs to City $9,201,032 $0 $15,631,032 $0
Total Guaranteed Revenues after Costs $29,278,968 1 $011 $54,348,968 $0
(Excluding Franchise Fees)
Company Athens Athens
Contract Term 10 years 20 years
Guaranteed Estimated Guaranteed Estimated
Host Fee $14,000,000
Total Possible Added Revenues ==L $0 $0 $0 $14,000,000
Note:Added Host Fees contingent on construction of new Materials Recovery Facility
CR&R'S FINANCIAL PROPOSAL
Company CR&R CR&R
Contract Term 10 Years 20 Years
Guaranteed Estimated Guaranteed Estimated
Revenues Required-One Time
$10,000 Proposal Fee $10,000 $10,000
Up front Franchise Fee $5,000,000 $6,500,000
$150,000 Contract Fee $150,000 $150,000
Revenues Required-Ongoing
$250,000 Infrastructure Fee $2,500,000 $5,000,000
(increases each year)
Revenues Added-One Time
Vehicles,Carts,Equipment $5,000,000 $5,000,000
Take over leases No No
Accrued benefit payments/incentives N/A N/A
(paid to employees)
Revenues Added-Ongoing
Ongoing Franchise Payments $0 $8,500,000
L I r-
ITTotal Revenues Guaranteed IF-si2,660000l 1 $0 $25,160,000 $0
Costs to City
Sweeping-twice per month yes yes
ROW Cleanup yes yes
Residential Billing no no
Vehicle Lease Payoff $2,771,032 $2,771,032
Total Costs to City $2,771,032 $0 $2,771,032 $0
(Total Guaranteed Revenues after Costs $9,888,968 1 $0 $22,388,968 $0
(Excluding Franchise Fees)
C otal Possible Added Revenues $0 $0 $0 $0
REPUBLIC INDUSTRIES' FINANCIAL PROPOSAL
Company Republic
Contract Term 10 years
Guaranteed
Revenues Required-One Time
$10,000 Proposal Fee $10,000
Up front Franchise Fee $5,000,000
$150,000 Contract Fee $150,000
Revenues Required-Ongoing
$250,000 Infrastructure Fee $2,500,000
(increases each year)
Revenues Added-One Time
Vehicles,Carts,Equipment $4,858,804
Take over leases No
Accrued benefit payments/incentives No
(paid to employees)
Revenues Added-Ongoing
Host Fee $0
Ongoing Franchise Payments $0
Total Revenues Guaranteed $12,518,804
Costs to City
Sweeping-twice per month Yes
ROW Cleanup Yes
Residential Billing $1,387,330
Vehicle Lease Payoff $2,771,032
Total Costs to City $4,158,362
Total Guaranteed Revenues after Costs $8,360,442
(Excluding Franchise Fees)
Total Possible Added Revenues ==1 $0
a
CITY OF SAN BERNARDINO
REQUEST FOR PROPOSALS:
Solid Waste and Recycling Services
Street Sweeping Services
Right-of Way Clean-up
Sam Rikrnnr nfi
Allen Parker, City Manager
City of San Bernardino
300 North "D" Street
San Bernardino, 92418
Parker_AI @sbcity.org
TABLE OF CONTENTS
SECTION1—RFP OBJECTIVE......................................................................................................................................4
OVERVIEWOF THE REQUEST FOR PROPOSALS..................................................................................................................................4
ORGANIZATIONOF RFP.....................................................................................................................................................................4
CITY'S GOALS AND OBJECTIVES..........................................................................................................................................................5
RIGHTS RESERVED BY THE CITY..........................................................................................................................................................5
LOCALPREFERENCE...........................................................................................................................................................................6
GENERALRFP AGREEMENTS..............................................................................................................................................................6
PROCESSAND SCHEDULE...................................................................................................................................................................7
SECTION 2—DESCRIPTION OF CURRENT SERVICES AND CONDITIONS......................................................................8
1) SOLID WASTE AND RECYCLING SERVICES ..................................................................................................................................8
2) STREET SWEEPING...................................................................................................................................................................12
3) RIGHT-OF-WAY CLEAN UP.......................................................................................................................................................12
SECTION 3—SCOPE OF REQUESTED SERVICES........................................................................................................13
SOLID WASTE AND RECYCLING SERVICES.........................................................................................................................................13
CITY-OWNED EQUIPMENT...............................................................................................................................................................16
ALTERNATIVEFUEL VEHICLES...........................................................................................................................................................17
INDEMNIFICATION...........................................................................................................................................................................17
RATEADJUSTMENTS........................................................................................................................................................................17
CITYFEES.........................................................................................................................................................................................17
SECTION 4—PROPOSAL EVALUATION CRITERIA......................................................................................................19
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SECTION S—PROPOSAL REQUIREMENTS................................................................................................................20
PROPOSALOUTLINE........................................................................................................................................................................20
SECTION 6—PROPOSAL SUBMITTAL PROCESS........................................................................................................28
INTERESTEDPARTIES.......................................................................................................................................................................28
STEP ONE-PRE-PROPOSAL MEETING AND QUESTIONS..................................................................................................................28
STEPTWO-WRITTEN QUESTIONS..................................................................................................................................................28
STEPTHREE-PROPOSAL SUBMITTAL..............................................................................................................................................29
STEP FOUR-CLARIFICATION OF PROPOSAL INFORMATION............................................................................................................29
STEPFIVE-PROPOSAL EVALUATION...............................................................................................................................................30
STEP SIX-COMMON COUNCIL SELECTION OF PREFERRED PROPOSERS..........................................................................................30
STEPSEVEN-NEGOTIATIONS..........................................................................................................................................................30
ATTACHMENTS........................................................................................................................................................31
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TABLE OF TABLES
TABLE1: PROPOSAL SCHEDULE.................................................................................................................................7
TABLE 2: CURRENT SERVICE OPERATIONAL SUMMARY.............................................................................................8
TABLE3: RESIDENTIAL RATES....................................................................................................................................9
TABLE 4: CURRENT RATES-FRONT-LOAD BIN REFUSE SERVICE................................................................................9
TABLE 5: CURRENT RATES-FRONT-LOAD COMPACTOR REFUSE SERVICE................................................................9
TABLE 6: CURRENT RATES-FRONT-LOAD COMMINGLED PACKAGING & PAPER RECYCLING SERVICE....................10
TABLE 7: CURRENT RATES-FRONT-LOAD GREEN WASTE&ORGANICS SERVICE....................................................10
TABLE 8: CURRENT RATES-OPEN-TOP OR COMPACTOR ROLL-OFF REFUSE SERVICE.............................................10
TABLE 9: CURRENT RATES-ROLL-OFF OPEN-RECYCLING SERVICE..........................................................................10
TABLE 10: CURRENT RATES-COMPACTOR ROLL-OFF RECYCLING SERVICE............................................................10
TABLE 11: CURRENT RATES-OTHER SERVICES.......................................................................................................11
TABLE12:ANNUAL TONNAGE BY SECTOR...............................................................................................................11
TABLE 13: CURRENT CITY EMPLOYEES BY POSITION................................................................................................15
TABLE 14: EQUIPMENT TO BE PURCHASED FROM CITY...........................................................................................16
TABLE 15: PROPOSAL EVALUATION CRITERIA..........................................................................................................19
ii
City of San Bernardino Request for Proposals for:
Solid Waste and Recycling Services, Street Sweeping Services and
Right-of-way Clean-up
The City of San Bernardino (City)is requesting proposals for the collection, processing,and disposal of solid
waste, recyclable material,and organic materials. In addition,the City is seeking proposals to perform street
sweeping and right-of-way clean-up services. Copies of this Request for Proposal(RFP) package and subsequent
addenda may be obtained by emailing a request to:
City of San Bernardino: Parker AI @sbcity.org
During the RFP process, proposers and their agents are strictly prohibited from any contact with City staff,City's
consultants and/or elected officials. If this condition is violated,the City may render the proposal non-
responsive.All questions regarding the RFP should be directed to Allen Parker at Parker AI @sbcity.org or via
facsimile to(909)384-5138.
A pre-proposal meeting will be held at 2:00 P.M.on June 16,2015 at City Hall located at:
6th Floor Conference Room
300 N."D"Street
San Bernardino,CA 92418
The City will accept proposals received from proposers that do not attend the pre-proposal meeting. It is highly
recommended, however,that interested parties attend the pre-proposal meeting.
Written responses to questions asked during the pre-proposal meeting will be provided subsequent to the
meeting.
All proposals must be received prior to 4:00 p.m.on July 13,2015. Proposals received will be opened and
recorded at that time. Postmarks will not be accepted as proof of receipt. Proposers shall mail or hand deliver
proposal packages to the Office of the City Manager at the following address:
City of San Bernardino—City Hall
Office of the City Manager
i
300 North"D"Street,6th Floor
I; San Bernardino,CA 92418
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A non-refundable proposal fee in the amount of ten thousand dollars($10,000) must accompany all proposals.
I? (Existing staff submitting proposals are exempt from this requirement.) The proposal fee must be in the form of
K a cashier's or certified check payable and acceptable to the City of San Bernardino.
If'
3
SECTION 1 - RFP OBJECTIVE
These are extraordinary times for the City of San Bernardino.The City,experiencing the severe economic impact
of the housing/mortgage crisis and the recession, has found it necessary to file for bankruptcy protection.As
such,the City has taken a serious, pragmatic approach to reorganization by examining each City department,
budgets,services provided,and the prospects for outsourcing some City services.One of the City's most valuable
assets is its Integrated Waste Management Division (IWMD).As such,this Request for Proposals has been
prepared with the intent to solicit proposals that will generate significant short and long-term financial benefit to
the City, play a key role in the City's timely emergence from bankruptcy,and lay a solid financial footing upon
which the City can build for the future.
OVERVIEW OF THE REQUEST FOR PROPOSALS
The City of San Bernardino(City) is the largest City in the County of San Bernardino and the 17th largest City in
California. The City has a population of 213,708 and covers an area of 60 square miles.
The City currently provides solid waste and recycling services to its residents and most of the businesses using
city crews. In addition,the City provides street sweeping services the day following refuse/recycling collection,
and clean-up of the City's rights-of-way.
The City is interested in franchising its three operations, preferably to a single company. Therefore, it is
soliciting proposals from qualified companies interested in providing any or all of the three services included in
this Request for Proposals(RFP) -solid waste and recycling services,street sweeping and right-of-way cleanup-
as described in Section 3.While the City may consider using separate contractors for the three services,the City
is planning to award a single contract for solid waste and recycling services,which includes the residential and
commercial lines of business for the entire City.
Services for solid waste and recycling include collection of residential and commercial solid waste, recyclable
materials,and organic materials collection, processing and disposal services. In addition,the RFP covers other
related services including commercial billing, public education and outreach,and customer service. The City will
continue to provide billing services to residential customers through its water billing operation.
This City is willing to offer an agreement(s)with an initial term of ten years,with an option to extend services at
the City's sole discretion for a period of not less than five years.
Due to its financial position,the City requires a one-time franchise fee payment of a minimum of$5 million
payable within 60 days of executing the contract for solid waste and recycling services. Refer to the City Fees
section.
ORGANIZATION OF RFP
This RFP is organized into the following sections:
Section 1 summarizes the City's goals and objectives,describes the City's rights concerning the
procurement process,and presents the procurement schedule.
Section 2 provides a description of the City service areas and a summary of the current services provided
by the City.
Section 3 presents the scope of requested collection, processing,disposal,street sweeping and right-of-
way clean-up services
Section 4 describes the type of criteria that may be used to evaluate proposals.
4
Section 5 outlines the proposal submittal requirements.
Section 6 describes the proposal submittal process.
The attachments to this RFP include proposal forms,and additional background information.
CITY'S GOALS AND OBJECTIVES
The City is interested in receiving proposals from companies that have demonstrated experience initiating and
providing solid waste, recyclable materials,and organic materials collection, processing,and disposal services,
comparable to those described in this RFP, under a franchise agreement to a community that is comparable to
the service environment described in Section 5 of this RFP.The City seeks contractors who place a high priority
on customer service and the diversion of waste from landfill disposal, and have demonstrated significant
diversion innovation and results through their past and current diversion program development,
implementation, public education, and on-going operations.
Street sweeping and right-of-way clean-up are related,sanitary services that the City is also interested in
providing by contract.
The City's goals for these services are as follows:
• Provide high-quality of services provided to all San Bernardino residences and businesses
• Fulfill its obligations to achieve the solid waste recycling and landfill diversion requirements of state
law;
• Minimize noise and street impact from collection and service vehicles;and,
• Improve economic and operational efficiencies of all programs and services.
RIGHTS RESERVED BY THE CITY
The City reserves the right,in its sole discretion,to pursue any or all of the following actions concerning this RFP:
• Select the proposal(s)that might not offer the lowest cost, but in the judgment of the City,are
nevertheless deemed to offer the best value for the public and City;
• Solicit subsequent requests for best and final offers;
• Negotiate for modification of any proposal,with mutual consent of proposer;
• Award the agreement to one or more proposers;
• Award the agreement to a proposer(s)without further discussion or negotiation;
• Permit the timely correction of errors and waive any informality or minor irregularity from the RFP;
• Issue addenda to the RFP;
• Request additional information and/or clarification from the proposers;
• Extend the deadline for submitting proposals;
• Withdraw this RFP;
• Reject any or all proposals;
• Reject proposals that do not fully comply with the requirements detailed in this RFP, its attachments,
addenda,or clarifications;
• Reject incomplete proposals; proposals containing errors, inconsistencies,false, inaccurate or
misleading information; proposals not submitted with the proper quantity of copies; proposals not
submitted with proper proposal fee; proposals submitted after the deadline;or proposals with other
process or content errors or deficiencies;
• Re-advertise for proposals or issue subsequent requests for proposals for the same,similar, or
related services;
• Amend the City of San Bernardino Municipal Code;and,
• Take any other action it deems in the best interest of the City,its residents,and businesses.
5
LOCAL PREFERENCE
Under Executive Order 2003-1 Local Business Preference for Contractual Services,the City of San Bernardino
provides for a local preference when evaluating proposals.
The portion of the Executive Order pertinent to this RFP directs all Departments Heads to grant a 5%local
business preference in Requests for Proposals for contractual services with a value in excess of$25,000 which
require approval by the Mayor and Common Council or the Community Development Commission, unless
contrary to federal,state,or local law(such as contracts for the construction of public works projects)or unless
contrary to the requirements mandated by the funding source for such contractual services(such as federal
government,which in most if not all cases, requires award to the lowest responsible bidder).
For the purpose of granting a local business preference, "Local Business"shall mean a business possessing a fixed
office or distribution point with at least one owner or employee within the City of San Bernardino,and
possessing all valid and current permits and licenses required to transact such business, including, but not
limited to a City Business Registration Certificate.
Proposers shall submit the Certification for Local Preference form,Attachment 2,with their proposal if they seek
the benefit of local preference.The preference is waived if the Certification is not included in the proposal.
GENERAL RFP AGREEMENTS
This RFP does not constitute an agreement of any kind between the City and any proposer or company.Any
award of a contract shall be subject to the approval of the Common Council.
This RFP does not obligate the City to accept any proposal, negotiate with any proposer,award an agreement, or
proceed with the development of any project or service described in response to this RFP.The City has no
obligation to compensate any proposer for its expense of preparing its proposal and participating in this
procurement process.
Submission of a proposal shall constitute acknowledgment,acceptance of and commitment to provide the
proposed services in accordance with all the requirements described in this RFP, its attachments,addenda,or
clarifications,unless an exception to specific RFP requirements are specifically expressed in writing in the
proposal.The proposals are to be firm for a period of 180 days from the date the proposal is submitted.
Proposals may not be altered after submittal,except in response to City's request for clarification.
The City shall have the right(but not the obligation)to perform an investigation and review of each proposer's
ability to perform the work required. Each proposer must agree to cooperate with such investigation. Such
cooperation by proposers shall include, but not be limited to,the verification of the proposer's capability and
experience in the provision of services and any other component of work, including the proposer's described
facilities for the receipt,handling, processing,transformation,transfer, disposal of solid wastes,sweeping and/or
clean-up services that may be required under this procurement.
The City will make an effort to ensure that addenda issued relating to this RFP are distributed to all interested
parties. It shall, however, be the proposer's responsibility to inquire as to whether addenda to the RFP have been
issued. Upon issuance by the City or its consultant,all addenda are part of the proposal.All proposers must
acknowledge receipt of all addenda in the Cover Letter of their proposals.
6
PROCESS AND SCHEDULE
The key activities and completion dates for the procurement process are provided in Table 1.The proposal
submittal process is described in detail in Section 6.
All questions regarding the RFP should be directed in writing to Allen Parker at Parker AI @sbcity.org or faxed to
the City at(909)384-5138.
Table 1: Proposal Schedule
ACTIVITY COMPLETION DATE
Pre-Proposal Meeting June 16,2015
Deadline to Submit Written Questions June 18,2015
Proposals Due July 13, 2015
Proposal Presentations to Selection Committee Week of July 27
Presentation of Recommendations to Common Council August, 2015
Transition of Services to New Provider Last Quarter 2015
The City reserves the right to adjust any part of this schedule at any time during the process.The City is
interested in commencing services in the last quarter of 2015.The City reserves the right to adjust the
implementation schedule if it is determined that a phased or delayed transition would be advantageous to the
City or customers.
7
SECTION 2 - DESCRIPTION OF CURRENT SERVICES AND CONDITIONS
The information presented in this section was obtained from the City's Public Works Department and is
presented for information purposes only. By submitting a proposal,the proposer agrees to indemnify and hold
the City harmless from any claims of damages incurred by proposer for its reliance on this data. Each proposer
should take whatever steps it believes are necessary to reasonably determine the actual service requirements of
the City and understand service conditions in the City when preparing a proposal.
1) SOLID WASTE AND RECYCLING SERVICES
DESCRIPTION OF CURRENT SERVICES
The City currently provides collection service to all residential, most of the commercial(with bin service),and all
roll-off customers in the city.Some commercial customers are currently served by a private company and are
exempt from the requirement for municipal(City rendered)service. This agreement expires June 2015. At that
time, it is anticipated that a short term extension will be required and that service to all solid waste generators
will eventually be transitioned to the successful contractor. An exception to the City's exclusive service provision
is offered for residents or commercial businesses that require a service that is not offered by the City. In those
cases,approved third-party vendors may provide the service.
All residents have solid waste, recycling,and green waste collection and are provided 96-gallon carts as the basic
level of service for all three material streams.Commercial customers are served via the use of 2,3,4,and 6 cubic
yard bins. Roll-off services are provided through the use of 10,20,30 and 40 cubic yard roll-off boxes.
Recycling collection service is provided weekly in 96-gallon carts to residential customers on the same day as
their refuse collection service. Green waste collection includes grass, leaves,weeds,sawdust, palm fronds,
untreated wood,fruit and vegetables.Christmas trees are collected for recycling after the holidays.The City also
provides bulky item collection for residents.The table below shows the number of accounts and annual revenue
received.
Table 2:Current Service Operational Summary
SECTOR ACCOUNTS REVENUE
Residential 43,000 $14,768,395
Commercial 3,000 $10,067,014
Recycling Revenue $59,653
TOTAL $24,895,063
All solid waste generators in the city are required to subscribe to solid waste collection services.All RFP
respondents should refer to the City's Municipal Code for specific solid waste rules and regulations. In
performance of duties under a new contract,the contractor shall comply with all applicable laws, regulations,
ordinances,and codes of the federal,state,and local governments, including without limitation,the City of San
Bernardino Municipal Code.
8
1
CURRENT BILLING PROCESS
The City currently bills all of the residential and commercial customers served by the City.
CURRENT RATES
The current rates for City-provided collection services are shown in Tables 3 through 11 below.The most recent
rate adjustments took effect in 2009. Rates include an administrative overhead charge of 8.9 percent,street
sweeping and right-of-way cleaning services.
Table 3: Residential Rates
Monthly
Service Rate
3-Cart Service $22.84
Additional Black Cart(Refuse) $12.97
Additional Green Cart(Yard Waste) $11.35
Additional Blue Cart (Recycling) No Cost
Late Set Out $28.75
Bulky Item p/u charge per 15 Minutes $36.23
Cart Replacement $74.75
Table 4:Current Rates-Front-Load Bin Refuse Service
BIN SIZE NUMBER OF SERVICE DAYS PER WEEK EXTRA
CUBIC YARD 1 2 3 4 5 6 PICK-UP
1-2 $112.10 $205.32 $304.44 $401.20 $495.60 $661.98 $25.28
3 $119.18 $225.56 $335.12 $440.14 $547.52 $840.16 $27.50
4 $130.98 $247.80 $364.62 $480.26 $595.90 $1,036.04 $30.11
6 $189.98 $362.26 $535.72 $713.90 $876.74 $1,041.94 $35.68
Commercial Carts $108.68
Table 5:Current Rates-Front-Load Compactor Refuse Service
BIN SIZE NUMBER OF SERVICE DAYS PER WEEK EXTRA
CUBIC YARD 1 2 3 4 5 6 PICK-UP
2 $130.98 $246.44 $361.08 $476.72 $591.18 $786.35 $27.50
3-4 $154.58 $287.92 $423.62 $553.42 $692.66 $952.12 $30.11
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Table 6:Current Rates-Front-Load Commingled Packaging& Paper Recycling Service
BIN SIZE NUMBER OF SERVICE DAYS PER WEEK EXTRA
CUBIC YARD 1 2 1 3 1 4 1 5 6 PICK-UP
1-6 $41.50 $83.00 $124.50 1 $166.50 1 $208.00 N/A N/A
Table 7:Current Rates-Front-Load Green Waste&Organics Service
BIN SIZE NUMBER OF SERVICE DAYS PER WEEK EXTRA
CUBIC YARD 1 2 3 4 5 6 PICK-UP
1-2 $107.38 $198.24 $291.46 $384.68 $476.72 N/A $25.28
3 $114.46 $215.94 $316.24 $416.54 $515.66 N/A $27.50
4 $125.08 $232.46 $341.02 $450.76 $558.14 N/A $30.11
6 $143.96 $267.86 $394.12 $505.04 $641.92 N/A $35.68
Table 8:Current Rates-Open-Top or Compactor Roll-Off Refuse Service'
CUBIC WEIGHT
YARD RATE LIMIT*
10 $335.12 per pull+$44.65 per ton 2 TONS
20 $335.12 per pull+$44.65 per ton 5 TONS
30 $335.12 per pull+$44.65 per ton 7 TONS
40 $335.12 per pull+$44.65 per ton 8 TONS
Table 9:Current Rates-Roll-Off Open-Recycling Service
CUBIC WEIGHT
YARD RATE LIMIT*
10 $335.12 per pull+ Market rate per ton 2 TONS
20 $335.12 per pull+ Market rate per ton 5 TONS
30 $335.12 per pull+ Market rate per ton 7 TONS
40 $335.12 per pull+ Market rate per ton 8 TONS
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Table 10:Current Rates—Compactor Roll-Off Recycling Service
CUBIC WEIGHT
YARD RATE LIMIT*
10 $142.00 per Pull 2 TONS
20 $142.00 per Pull 5 TONS
30 $142.00 per Pull 7 TONS
40 $142.00 per Pull 8 TONS
*Overweight loads are subject to a$36.54 per ton plus$12 per ton over the weight limit in addition to all other
charges.
+Includes green waste,uncontaminated wood waste,or roll-off compactor for compostables service.
Table 11:Current Rates—Other Services
Description Rate
Manual Collection for Small Business
Materials must be bagged, boxed or bundled $108.68 per month for 1 x per week.
with a 60-lbs maximum weight. $108.68 per additional day per week.
Temporary Front-Load Bin Refuse Service
Temporary 3 CY Bins for up to 7 calendar $69.00
days. $27.50 per additional collection
Lock $17.70
Bin Enclosure Cleaning $37.17
Bin Roll Out Service $67.26
Bulky Item Pick Up $36.23
Bin Steam Cleaning $133.34
A complete listing of rates is shown in Attachment 6.
CURRENT PROCESSING AND TONNAGE
The City currently takes its refuse to Burrtec Waste Industries, Inc. (to a facility located in San Bernardino)and to
Republic Services of Southern California, LLC(to a facility located in Colton).These contractors are required to
process the material and dispose of non-recyclable residue at an approved disposal site selected by the
contractor. Each of the two vendors receives approximately 50%of the City's waste,green waste,and
recyclables. The City no longer has an agreement for waste disposal with the County of San Bernardino.
Table 12:Annual Tonnage by Sector*
GREEN
SECTOR REFUSE WASTE RECYCLING TOTAL
Residential 50,000 30,000 15,000 95,000
Commercial 65,000 100 1,000 66,100
Industrial 35,000 500 5,000 40,500
TOTAL TONS 1 150,000 1 30,600 1 21,000 1 201,600
*This is the best available information at the time of RFP publication.It has not been validated.
The contracts with both vendors expire at the end of 2017. There is a potential 5 year contract extension at that
time with the agreement of both parties. No decision on contract extension has been made at this time.
The City's construction and demolition debris is taken to the Aqua Manza landfill in Riverside. The diversion for C
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and D is approximately 85%.
DIVERSION
The City's overall diversion rate exceeds 72%. The successful contractor will be required to sustain and improve
that rate in accordance with requirements of State law.
SPECIAL EVENTS
The City has a number of special events each year that require refuse services. In 2014,the City held 13
community cleanup events.These events allow residents of San Bernardino in partnership with neighborhood
association groups to cleanup and beautify specific areas of San Bernardino. A total of 167 tons was disposed of
at these community cleanups in 2014.
2) STREET SWEEPING
DESCRIPTION OF CURRENT SERVICES
The City currently sweeps its streets twice per month,the day following collection of solid waste and recycling
materials. The City is seeking two proposals regarding street sweeping—one to continue with twice per month
sweeping and the other to reduce sweeping to once per month.
CURRENT BILLING PROCESS
The City does not have a separate street sweeping fee,thus it does not bill its customers separately for street
sweeping services.
CURRENT RATES
Fees for street sweeping services are currently combined with refuse rates.
CURRENT TONNAGE INFORMATION
The City's sweepers picked up and disposed of approximately 3,014 tons of sweeping debris in 2014. Sweeping
debris is taken to one of the two MRFs and ultimately transferred to the landfill for disposal.
3) RIGHT-OF-WAY CLEANUP
DESCRIPTION OF CURRENT SERVICES
Cleaning of the City's rights-of way is handled with 9 field personnel and one supervisor who allocates half of his
time to this operation. (There are an additional three tree trimmer positions that perform tree and median work,
which are not part of this proposal.) An additional 18 on-call, part time personnel assist as needed in right-of-
way cleaning. These services include handling cleanup of alleys, illegal dumping,storm drain inlets,tire retrieval,
weed control, homeless encampment cleanup,warrant abatement cleaning and maintenance of the Metrolink
station. A complete listing of the work activity performed over the last 15 months (from January 1,2014 through
March 31,2015)is found in Attachment 8.
CURRENT BILLING PROCESS
The City does not have a separate right-of-way clean up fee,thus it does not bill its customers separately for
right-of-way clean up.
CURRENT RATES
Fees for right-of-way clean-up services are currently combined with refuse rates.
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SECTION 3 - SCOPE OF REQUESTED SERVICES
The City is requesting proposals to provide residents and businesses with solid waste, recyclable materials,
organic materials collection,street sweeping and right-of-way clean-up services commencing in the last quarter
of 2015.
SOLID WASTE AND RECYCLING SERVICES
The franchised collection contractor shall have the exclusive right to collect solid waste, recyclable materials,and
organic materials from all residential and commercial accounts. The franchised collection contractor shall take
materials collected to the processing facilities currently under contract with the City until 12/31/2017. All
materials taken for disposal must go to an approved disposal site.
COLLECTION SERVICES
The franchised collection contractor(s)shall collect solid waste, recyclable materials,and organic materials from
residential and commercial customers once per week,consistent with the requirements of the City's Municipal
Code.
BULKY ITEM SERVICES
Each proposer must include, in its solid waste and recycling proposal,the provision of residential bulky item
collection services,as follows:
Each customer will be allowed to schedule up to two(2)on-call bulky item collections per calendar year.At a
minimum,such events shall include: an unlimited volume of general solid waste, recyclable materials,or organic
materials; bulky items that are less than 200 pounds and seven feet in length including furniture or appliances;
solid waste, recyclable materials, and organic materials that are properly bagged and contained;and,other
salvageable materials such as clothing,toys,furniture,and building supplies.The contractor shall provide the
bulky item collection within seven (5) business days of the customer's request.
STREET SWEEPING SERVICES
The successful contractor shall sweep city streets twice per month,following trash collection days. The City has
1,152 curb miles of streets. A change to once per month is being considered and a separate pricing proposal for
the change in service is being requested. If proposed and approved by the City,contractor will be responsible for
all costs associated with changing street sweeping service days, including street signage.
STREET SWEEPING OPERATION
The quality of sweeping shall be to the satisfaction of the Public Works Director or his designee. The
Contractor shall at all times use good sweeping practices as dictated by the highest standards within the
sweeping industry and will make adjustments to its equipment as necessary that will result in clean streets with
no debris trails left behind. On occasion and as deemed necessary by City, this will require the complete width
of the street, curb to curb,to be swept clean of debris. The Contractor must exercise care so as to prevent
spilling,scattering,or dropping of debris during the sweeping activity and shall immediately clean up any such
spillage, dropping, or scattering. The Contractor shall make additional passes on a street route to pick up any
spillage of sweeping materials debris dropped during turns or crossings of cross gutters, prior to moving to the
next area.
RIGHT-OF-WAY CLEANUP
The successful contractor will be expected to provide right-of-way clean-up services that mirror those currently
handled in-house as shown on Attachment 8. The City is interested in a proactive clean-up approach; it is
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expected that the successful contractor will regularly check city rights-of-way,especially those where trash
accumulates and proactively address clean-up. Service crews will be expected to maintain a high level of
cleanliness in the identified gateway entry points of San Bernardino.
CITY SERVICES
City facilities will be provided all collection services at"no charge."Service will be scheduled at a time mutually
agreed upon by the contractor and the City.The cost of these services will be included in the overall rate
structure to provide solid waste services.A list of locations for which City Service are to be provided is included
as Attachment 7.
PUBLIC EDUCATION&OUTREACH
The franchised collection contractor shall be responsible for developing public education and outreach program
in support of the City's solid waste, recycling, and waste diversion programs.Such education and outreach
program shall,at a minimum, include the types and amounts of education performed currently by the City's
Integrated Waste Division.
BILLING
Under the new contract,the City will maintain responsibility for residential billing.The contractor will assume
responsibility for commercial billing.
CUSTOMER SERVICE
The franchised collection contractor shall be responsible for performing all customer service activities consistent
with the requirements of rendering the services described in the Scope of Work.Such requirements include
maintaining appropriate telephone and online systems to inform and interact with customers,the location and
hours of availability of the customer service office,and requirements for documenting and resolving service
complaints.
RECYCLABLE MATERIALS PROCESSING
The franchised collection contractor will be expected to provide recyclable materials processing and marketing
services as part of the agreement.The franchised collection contractor must initially use the processing sites
under contract with the City to process and market recyclable materials. All revenue from the sale of recyclables
shall be split between the City and the contractor once these processing contracts have expired.
ORGANIC MATERIALS PROCESSING
The franchised collection contractor will be expected to provide organic materials processing and marketing
services as part of the agreement.At a minimum,organic materials collected under this agreement shall include
those materials currently accepted in the City's green waste program.
COLLECTION, PROCESSING AND DISPOSAL SERVICES
Proposers are asked to submit pricing for the collection, processing and disposal components of service
commencing on December 1,2015 using the form provided in Attachment 1.The contractor must guarantee
disposal capacity for the City of San Bernardino throughout the full term of the Agreement.
OFFER OF EMPLOYMENT
The contractor shall offer employment to displaced employees of the City's Integrated Waste Management
Division (IWMD)for each position required to provide service to the City. If all positions have been filled,
remaining displaced employees will be offered employment in vacant positions serving other cities that
contractor serves or in other operations that contractor owns. Offers of employment may be limited to the
employees who successfully pass contractor's pre-employment DMV background check and drug screening.
Table 13 lists the current number of employees in each position within the City's IWMD that are expected to be
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contracted.
Table 13:Current City Employees by Position
BASE TOTAL INCLUDING
ACTIVITY QUANTITY SALARY BENEFITS
Commercial
IW Operations Supervisor 3 181,300 239,820
Senior IW Operator 28 1,163,000 1,534,580
IW Operator(Flex) 4 128,300 173,600
Residential
IW Operations Supervisor 1 52,800 69,700
Senior IW Operator 30 1,283,400 1,689,300
IW Operator(Flex) 2 64,200 86,800
Street Sweeping
Lead Motor Sweeper 52,600 68,200
Operator 1
Motor Sweeper Operator 4 188,700 246,400
Right of Way Cleanup
Maintenance Supervisor 1 64,360 87,150
Lead Maintenance Worker 2 93,145 126,980
Maintenance Worker II 2 74,530 104,540
Maintenance Worker 1 5 168,235 239,510
TOTAL 116 $3,514,570 $4,666,580
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CITY-OWNED EQUIPMENT
On the commencement date of the agreement,the contractor shall, as permitted by current lease/loan
agreements, purchase (and/or take over loan payments) and take possession of the collection vehicles,
residential carts, bins and roll-off boxes owned by the City.The contractor will be responsible for sales taxes and
any other costs associated with the transfer. Detailed equipment information to be purchased by the new
contractor is specified in Attachments 4 and 5. Contractor shall include a price for the purchase of equipment of
city equipment on Attachment 1.
The City shall leave the any carts and bins purchased by the contractor at each customer's service location.
Proposers shall describe how they will re-brand the equipment to eliminate references to the City and replace
them with the contractor's name,telephone number,and website.
Table 14: Equipment to be Purchased from City
EQUIPMENT TYPE—Solid Waste UNITS
Front Loader 18
Side Loader 39
Rear Loader 6
Roll Off 13
Flatbed 2
Bin Truck 1
Misc.Vehicles/Equipment 19
TOTAL 98
EQUIPMENT TYPE-Sweeping UNITS
Street Sweeper 7
Compact Truck 1
TOTAL 8
EQUIPMENT TYPE—Right-of-way UNITS
Flatbed dump truck 2
Flatbed truck 1
Pickup trucks 12
Trailers 11
Vans 2
Misc. Equipment 20
TOTAL 48
Although the contractor is required to purchase and take possession of the City's equipment,the contractor is
not obligated to use such collection equipment to provide the collection services after removing any City
signage.The contractor may sell the collection equipment previously owned by the City or use such equipment
to provide services in other jurisdictions.
The contractor will be responsible for maintenance and replacement of all equipment, needed during the term
of the agreement.
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ALTERNATIVE FUEL VEHICLES
The City expects that the selected service provider(s)will provide services using clean air vehicles in order to
protect air quality.The City will consider proposals to utilize the City's existing fueling facility throughout the
term of the agreement, provided that such facility is operational.
INDEMNIFICATION
Solid Waste contractor will be required to guarantee that City will be in compliance with AB939 and will meet or
exceed diversion requirements in AB939 or as amended.Contractor will be required to indemnify the City
against all fines and/or penalties which may be imposed by Cal Recycle if any requirements of AB939 are not
met.
RATE ADJUSTMENTS
Under the new agreement,the service component(collection and processing)will be adjusted at 80%of the
Consumer Price Index(CPI).The landfill component will be adjusted according to the actual price change at the
San Bernardino County Landfill System. Upon timely application by the contractor,the adjustment will occur
automatically on January 1, beginning 2017.
CITY FEES
All proposers,except current city employees providing a proposal,are subject to the following city fees:
INFRASTRUCTURE REPAIR FEES
The solid waste and recycling contractor shall pay an Infrastructure Impact Fee equal to$250,000 adjusted
annually,to be paid annually. Funds will be used to repair streets,alleys and sidewalks along or adjacent to
collection routes.
FRANCHISE FEES
In consideration of the exclusive rights to provide city services,contractor(s)shall pay franchise fees of 20
percent of actual gross revenues remitted by customers for solid waste,sweeping and right-of-way clean-up
services provided in the City and billed by the contractor. Franchise fees shall be paid to the City monthly.
City shall bill residential customers and add a franchise fee of 20 percent. Contractor's rates will be paid to the
contractor monthly.
Franchise fee percentages may be adjusted in the future by the City.
ONE-TIME FRANCHISE FEE
The solid waste and recycling contractor shall provide a minimum franchise fee payment of$5 million to the City
within 60 days of the execution of the franchise agreement, but in no case after collection services have begun.
Proposers are encouraged to provide an additional set(s)of financial proposal forms that reflect a higher one-
time payment on Attachment 1.
SUBCONTRACTORS
Contractor may enter into agreements with subcontractors to provide services to customers requested in the
RFP subject to the prior written consent of the City.Agreements with the subcontractor(s) must meet the
requirements of the level and type of insurance specified by the City.
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MUNICIPAL CODE REVISIONS
The changes to the existing collection arrangements proposed by the City may require the revision of the City's
Municipal Code. For example,the City's Municipal Code will be revised to allow the City the right to franchise
solid waste collection services. If required,the Municipal Code will be revised before the execution date of the
new agreement.
REIMBURSEMENT OF PROCUREMENT COSTS
The selected proposer will reimburse the City its actual procurement-related expenses(including, but not limited
to consulting fees and legal fees).The procurement-related reimbursement payment will be made by the
selected proposer no later than the execution date of the agreement.The procurement-related reimbursement
expense is currently estimated to be$150,000.
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SECTION 4 - PROPOSAL EVALUATION CRITERIA
The City will review and evaluate all proposals deemed responsive.To receive proper consideration,the proposal
must meet the requirements of this RFP.The evaluation process will provide credit only for those capabilities
and advantages that are clearly stated in the written proposal(s).Advantages that are not stated will not be
considered in the evaluation process.
Proposers whose proposals include a significant failure to comply with the RFP may be dropped from the
evaluation process.
The City's evaluation process may involve one or more representatives from City Departments.The City may also
include representative(s)from outside the City which may include attorneys,consultants,and/or employees
from other Agencies.
It is the intent of the City to objectively evaluate the proposals received.The assignment of a score to a particular
qualitative element is necessarily subjective and may result in a range of scores from different evaluators.The
City currently anticipates using the following weighted evaluation criteria in that evaluation process.The
Common Council may,at its sole discretion,adjust the weighting of each of the criteria at any time or consider
other factors.
Table 15:Proposal Evaluation Criteria
CRITERIA MAXIMUM SCORE %of TOAL
Responsiveness to RFP Pass/Fail N/A
Litigation &Regulatory History Pass/Fail N/A
Financial Ability Pass/Fail N/A
Assumption of City Employees 100 10%
Proposer Qualifications&Experience 250 25%
Local Employment 50 5%
Local Purchasing 50 5%
Local Preference—Executive Order 50 5%
TOTAL QUALITATIVE SCORE 500 50%
Financial Value 500 50%
TOTAL MAXIMUM SCORE 1000 100%
Any award shall be based on the proposals judged as providing the best value in meeting the interest of the City
and the objectives of the project.
The City reserves the right to make the selection of proposer(s)based on any or all factors of value,whether
quantitatively identifiable or not.
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SECTION 5 - PROPOSAL REQUIREMENTS
This section includes an outline for the proposal as well as a description of the specific information to be
included in each section of the proposal.At a minimum,the proposer is to provide all information required in
this section as part of its proposal.
PROPOSAL OUTLINE
The following outline shall be used by proposers when completing their proposals:
i. Title Page
ii. Cover Letter including company name, address,contact name, phone number,fax number,and e-
mail address,signature of the representative authorized to bind the proposing company,
acknowledgment of receipt of all addenda.
iii. Table of Contents
E.S. Executive Summary
1.0 Company Description
1.1 Business Structure
1.2 Description of Proposer's Experience
1.3 Description of Proposer's Service Implementation Experience
1.4 Information Regarding Litigation, Regulatory Actions,and Payment of Liquidated Damages
1.5 Financial Information
1.6 Key Personnel
1.7 Description of Current Labor Agreements
2.0 Technical Proposal—Required Proposal
2.1 Description of Solid Waste Collection Methodology
2.2 Description of Recyclable Materials Collection Methodology
2.3 Description of Organic Materials Methodology
2.4 Description of Street Sweeping Services
2.5 Implementation Plan
2.6 Billing
2.7 Customer Service Plan
2.8 Offer of Employment
2.9 Environmental Considerations
2.10 Public Education and Outreach Plan
2.11 Subcontractors
3.0 Value Added Proposal—(optional)
4.0 Financial Proposal
5.0 Anti-Collusion Affidavit
6.0 Certification for Local Preference(optional)
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1.0 Company Description
1.1 BUSINESS STRUCTURE
• Identify the legal entity(ies)that would execute the agreement.State whether each entity is
a sole proprietorship, partnership, corporation,or joint venture. Describe in detail the
relationship of the proposer to the entity that will execute the agreement. If the proposer is
a joint venture,describe where(if at all)the entities have collaborated before.
• State that proposer is authorized to do business in California.
• State the number of years the entity(ies) have been organized and doing business under this
legal structure. Proposal should include all the names of proposer's (and executing entities' if
different than proposer's)owners/stockholders with greater than a 10% holding and
creditors owed a debt greater than 10%of the company's total assets.
• Identify other entities with common ownership and/or management.
1.2 DESCRIPTION OF PROPOSER'S EXPERIENCE
Describe the proposer's experience in providing similar services from three(3)jurisdictions in California.
Proposers without municipal franchise experience will be disqualified.The services provided to the
reference jurisdictions should be similar to those being offered to San Bernardino.The description shall
include:
• The service performed (i.e.,solid waste collection, recyclable materials collection,organic
materials collection and processing,sweeping,clean-up);
• The jurisdiction where the activities were performed and commencement date of the
agreement;
• The name,address, and telephone number of each jurisdiction representative responsible
for administering the agreement;and,
• The number of customers served,tons collected,tons diverted,and type(e.g.,side loading,
front loading, roll-off)and number of vehicles dispatched per day for solid waste, recyclable
materials, and organic materials collection services.
1.3 DESCRIPTION OF PROPOSER'S SERVICE IMPLEMENTATION EXPERIENCE
Describe how the proposer has previously handled the specific requirements for the procurement of
vehicles and personnel,training of personnel,transition of billing and fee collection services,
determination of routes and operating procedures,delivery of containers, public education,and the
preparation of procedures to ensure a smooth transition from one service provider to another and one
type of service to another.
Also, include a minimum of three references for jurisdictions which the proposer has initiated a new
service contract and/or services. Describe the number of residential and commercial accounts for each
reference.Summarize the proposer's implementation experience in those jurisdictions.
1.4 INFORMATION REGARDING LITIGATION, REGULATORY ACTIONS,AND PAYMENT OF
LIQUIDATED DAMAGES
Describe all past and pending civil, legal, regulatory,and criminal actions now pending or which have
occurred in the past ten years against key personnel (as identified by the proposer in Section 1.6),
proposing entity,and all subsidiaries owned by proposing entity. List the amount of liquidated damages
the proposing entity has paid,the name of the jurisdiction to which damages where paid, and the
event(s)which triggered the damages.
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Proposer shall also describe all extraordinary events including: criminal wrong-doing;forfeitures;
payment of fines; liquidated damages,or assessments greater than$250,000;or any indictment or
conviction involving(directly or indirectly)a public agency or public official.
Descriptions of such extraordinary events shall be provided regardless of whether the incident occurred
in the last 10 years.
The City may, in its sole discretion, reject proposals from companies with litigation that is current or has
occurred in the past ten years with the City.The City may consider the circumstances and magnitude of
such litigation in determining whether to accept or reject proposals from such a company.
1.5 FINANCIAL INFORMATION
1.5.1 FINANCIAL STATEMENTS
Submit audited financial statements for the last three years, including balance sheet and income
statement. If proposer is a partnership or joint venture, individual audited financial statements
must be submitted for each general partner and the joint venture thereof.All such statements
are to be prepared in accordance with Generally Accepted Accounting Principles applied on a
consistent basis and shall be audited in accordance with Generally Accepted Auditing Standards
by an Accountant certified in the State of California and shall include a statement by the chief
financial officer of the entity described in 1.1 above that there has been no material adverse
change in such condition or operations as reflected in the submitted balance sheet and income
statements since the date on which they were prepared.
In order to accurately determine the financial stability of the proposer,financial statements shall
be provided individually or presented as a consolidated financial statement for all related parties
to the entity contracting with the City. Failure to include one or more operating companies
associated with common ownership may provide an incomplete understanding of the proposer's
debt levels,cash flow, profitability,or other key indicators required to understand a company's
financial health. Related party entities may include other companies providing indirect services
under this agreement(e.g.,organic materials processor,trucking company,etc.)or may be a
sister-or affiliate-company of the proposer which has common ownership.Should the City
determine that financial statements are required for additional related party entities that are not
included in the original proposal;the City may find that the proposer is non-responsive to this
RFP and may disqualify the proposer on those grounds.
If financial statements are to be treated as"Confidential," mark them as"Confidential"and
provide the financial statements in a separate envelope with the proposal.Confidential financial
statements will be provided to the City's consultant and will not be retained by the City.The City
will return such confidential financial statements to the proposer within 30 days of the award of
a contract resulting from this RFP.
1.5.2 FINANCING PLAN
Describe the plan for financing all capital requirements in a "Sources and Uses of Funds"format,
which describes the sources of required capital(e.g., banks, leasing companies,cash reserves,
etc.) and uses(e.g., property,trucks,equipment,containers, reserves,etc.).Attach supporting
documents(e.g., letters from banks or leasing companies)that demonstrate your ability to
implement the financing plan.
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1.6 KEY PERSONNEL
Provide resumes, including names and phone numbers of municipal references,for the key proposed
management team members(e.g.,customer service manager,general manager, maintenance manager,
operations manager,financial manager, public education specialist,etc.)that will fill these positions.
Indicate which positions should, in the opinion of the proposer, be considered "key" in providing service
of this nature.At a minimum, key personnel shall include the chief executive officer(CEO),chief financial
officer(CFO), president,vice-president,controller,general manager,operations manager,customer
service manager, maintenance manager,and public education specialist or other personnel with similar
titles. If corporate management(e.g.,CEO, CFO,etc.)will not be directly involved in this operation,such
information is not required.
1.7 LOCAL PURCHASING
Proposer shall describe their plans for purchasing goods and services required to perform services under
the agreement from other businesses in the City. Examples of such local purchasing include truck
supplies, maintenance services,office supplies, and other supporting services and goods.
1.8 LOCAL EMPLOYMENT
Proposer shall describe the company's current and planned employment of residents of the City of San
Bernardino.
2.0 Technical Proposal for Collection Services
In addition to specific information requested below,additional information is requested in the rate and cost
proposal forms,which are described in Item 4.0 of this Section 5 and presented in Attachment 1.
2.1 SOLID WASTE COLLECTION
Each proposer shall describe how it plans to perform the solid waste collection services requested in the
RFP.
If the proposed methodology or equipment can be considered non-standard describe in detail how this
collection technology will work,why it was chosen for the City,and how it will benefit and work in the
City specifically.
2.2 RECYCLABLE MATERIALS
The City requests proposals for the collection, processing, and marketing of recyclables materials from
the City's residential customers. Recyclable materials to be collected must include,at a minimum,
currently collected in the City's program, but may be expanded to include other materials acceptable to
the recyclable materials processing facility at any time during the term of the agreement. The City would
like to see recycling expanded to its commercial customers.
2.2.1 COLLECTION
If the proposed methodology or equipment can be considered non-standard,describe in detail
how this collection technology will work,why it was chosen for the City,and how it will benefit
and work in the City specifically.
2.2.2 PROCESSING
The following information is required for recyclable materials services
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• Name and description of transfer and processing facility(ies)where recyclable materials
will be handled for the term of the agreement, including name of owner and operator of
the facility(ies),copy of facility(ies) permits, proof of permitted capacity,anticipated
revenue per ton,tonnage commitment for the term of the agreement,and method of
tracking tonnage if the facility is receiving tonnage from other jurisdictions.
• If the proposer is not the owner/operator of the processing facility, provide a letter of
commitment specifying volume,term,and price(including method of adjustment)of the
agreement,from the processing facility owner/operator.
2.2.3 MARKETING
Each proposer shall describe its recyclable materials marketing plan, including the following
information:
• Describe how proposer will handle fluctuations in quantity and quality of recyclable
materials.
• Describe how proposer will respond to severe market demand and pricing fluctuations,
which should address emergency storage of recyclable materials.
2.3 ORGANIC MATERIALS
The City requests proposals for the management of organic materials from the City's residential
customers. Proposers are asked to describe their experience with such programs and their plans for
implementing organics programs in San Bernardino.
The proposal should describe the acceptable materials under the proposed program,as well as those
materials which would be considered contaminants.The City reserves the right to accept,delay
implementation,or reject organics proposals without effect to the rest of the proposal.
2.3.1 COLLECTION
Proposers shall describe how it plans to perform the services requested in the RFP.
Include at a minimum:
• Plan for identifying contaminated loads prior to collection to ensure that contamination is
minimized to the greatest extent feasible prior to delivery at the organic materials
processing facility;
• Plan for minimizing contamination of organic materials and maximizing participation in
organics programs;
If the proposed methodology or equipment can be considered non-standard,describe in detail how
this collection technology will work,why it was chosen for the City,and how it will work in the City
specifically.
2.3.2 PROCESSING
The following information is required for organic materials services:
• Name and description of transfer and processing facility(ies)where organic materials will be
handled, name of owner and operator of the facility(ies),copy of facility(ies) permits, proof
of permitted capacity,anticipated revenue/cost per ton,and tonnage commitment for the
term of the agreement.
• If the proposer is not the owner/operator of the processing facility, provide a letter of
commitment specifying volume,term,and price(including method of adjustment)of the
agreement,from the processing facility owner/operator.
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• Description of the types of acceptable materials to be collected. Describe the benefits,
limitations,contamination issues,and markets that will affect the program.
2.3.3 MARKETING
Each proposer shall describe its organic materials marketing plan, including the following
information:
• Describe how company will handle fluctuations in quantity and composition of organic
materials.
• Describe how company will respond to severe market demand and pricing fluctuations,
which should address emergency storage of organic materials.
2.4 STREET SWEEPING SERVICES
Each proposer shall describe how it plans to perform street sweeping services. Specifically,information
should address:
• Service methodology, including discussion of special methods for serving in narrow streets,
courts,and alleys;
• Anticipated route and/or service day changes
• Timing and proposed methodology for implementation of once per month sweeping option
2.5 RIGHT OF WAY CLEAN-UP
Each proposer shall describe how it plans to provide the various right-of-way clean-up activities.
Specifically, information should address:
• Service methodology, including discussion of how proactive clean-up services will be
provided.
• Schedules,anticipated number and size of work crews for clean-up services.
2.6 IMPLEMENTATION PLAN
Provide an implementation plan describing the proposer's approach to facilitating a smooth transition
from City-provided collection services to contractor-provided collection services.The proposal must
clearly describe the proposer's ability to implement the services in accordance with the schedule shown
in Section 1 of this RFP.This should include how the proposer will meet equipment, personnel,
administration,customer service, billing, maintenance, and public education requirements.The proposal
shall include a schedule listing key events, i.e. public education,employee hiring and training,etc.,
duration,and expected completion date of each event.
2.7 BILLING
The contractor shall be responsible for billing all commercial customers.To insure that customers in the
City obtain competent, professional,and courteous customer service with regard to billing matters each
proposer shall:
• Describe how the proposer will work with the City to ensure the smooth and accurate
transition of customer service and billing data. Such a description shall include the
requirements of data provided by the City, process for auditing and verifying the accuracy of
data in the contractor's system following the import of City data, and a detailed schedule
identifying the timing of each responsibility of the City and contractor.
• Describe how billing data will be regularly transmitted to the City on an automated basis
throughout the term of the agreement.
• Provide sample of customer bills and a listing of jurisdictions where proposer currently
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provides billing services, including a contact name and phone number.
• Describe all acceptable payment methods.
• Describe contractor's approach, including frequency,for performing audits of service levels
and billing to ensure that all customers are being billed properly.
• Describe its procedures for dealing with customer service,with regards to customer billing
demands,during the transition and throughout the term of the agreement.
• Provide a description of proposer's experience with bad debt in other communities where
proposer currently provides service.
2.8 CUSTOMER SERVICE PLAN
To ensure that customers in the City obtain competent, professional,and courteous customer service
each proposer shall:
• Describe the location, in the City,where customer service operation will be housed.
• Specify the number of full time equivalent Customer Service Representatives (CSR)that will
serve the City. Describe how calls will be handled/reported, how many calls are expected per
CSR,and describe any changes you will make to your current CSR operation to accommodate
the City.
• Describe procedures to satisfactorily respond to, record,and report common customer
complaints.
2.9 OFFER OF EMPLOYMENT
Proposer shall describe a detailed explanation of their commitment to the City's Employees along with a
description of the compensation and benefits that will be provided and other terms of their
employment.
2.10 ENVIRONMENTAL CONSIDERATIONS
Each proposer shall provide the following information:
• Clean Air Vehicles: Describe contractor's plan for the maintenance of collection services
using CNG or LNG fueled vehicles or some other technology resulting in similar or reduced
air emissions.
• Hazardous Waste Management: Describe procedures for identifying and handling hazardous
waste disposed in the solid waste, recycling materials,and organic materials collected in the
performance of these services. Describe procedures for handling hazardous waste found in
the gutters or on city streets by street sweepers.
2.11 PUBLIC EDUCATION AND OUTREACH PLAN
The City places importance on effective public education and promotion as the key to helping residents
and businesses understand more about source reduction, reuse,and recycling. Each proposer shall
describe the following services:
• Public education programs that will be implemented for the proposed recyclable materials
and organic materials programs.
• Experience preparing multi-lingual public education materials (preferably in English and
Spanish).
• Schedule and quantity of information that will be distributed (e.g., newsletters, brochures,
etc.).
• Public education and outreach staff or subcontractors qualifications, resumes,years of
experience,and references.
• Samples of similar educational materials,which may have been used in other programs.
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2.12 SUBCONTRACTORS
Each proposer shall identify all subcontractors by name,address,and federal tax ID number and shall
describe all services to be performed by any subcontractors.
3.0 Value Added Proposal
Proposers are encouraged to submit alternative proposal(s)for service enhancements, innovations,or revenue
enhancements.There is no need to repeat any information that that has been described in Section 2.0 of the
proposal, however, proposers are asked to provide a thorough description of any component that is not included
in the Technical Proposal, including service and financial enhancements.
4.0 Financial Proposal
Proposers must complete a financial proposal for each of the services it wishes to perform under a contract with
the City(Attachment 1).
5.0 Anti-Collusion Affidavit
Each proposer shall complete,sign,and submit the Anti-Collusion Affidavit(Attachment 3).The Anti-Collusion
Affidavit shall be part of the proposal. Proposers are cautioned that making a false certification may subject the
certifier to criminal prosecution.
6.0 Certification for Local Preference
Each proposer shall complete and submit the Certification for Local Preference(Attachment 2), if they seek the
benefit of local preference.The Certification of Local Preference Form,if submitted,shall be part of the proposal.
Signing the proposal on the signature page thereof shall also constitute signature of the Certification for Local
Preference. Proposers are cautioned that making a false certification may subject the certifier to criminal
prosecution. Each proposer is encouraged to carefully review the City's Municipal Code requirements for Local
Preference.
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{
SECTION 6 - PROPOSAL SUBMITTAL PROCESS
Companies submitting proposals to the City shall follow the procedures described in this Section and the
procedures included in subsequent clarifications or addendums to this RFP,which are issued by the City or its
consultant.
Each proposer shall carefully examine each term of this RFP; and each proposer shall judge all the circumstances
and conditions affecting their proposal. Failure on the part of any proposer to make such examination and to
investigate thoroughly shall not be grounds for any declaration that the proposer did not understand the
conditions of this RFP or claim excuse from performance.
The proposer shall comply with all federal,state,or local laws, now in effect or hereafter promulgated,which
apply to the services and products herein specified.
INTERESTED PARTIES
Interested parties are directed to register with the City Manager by signing in at the pre-proposal meeting or by
email or fax notice to the City Manager. Interested parties will be contacted directly with any clarifications,
addendum or other correspondence related to this process.
Allen Parker, City Manager
6th Floor City Manager's Office 300 North D Street
San Bernardino,CA 92418
Fax: (909)384-5138
Email: Parker AI @sbcity.org
STEP ONE - PRE-PROPOSAL MEETING AND QUESTIONS
A pre-proposal meeting will be held at the City of San Bernardino on the 6"floor of City Hall on June 16, 2015.
The City may, but is not obligated to accept proposals received from proposers who do not attend the pre-
proposal meeting.
Proposers shall submit written questions related to the RFP prior or following the pre-proposal meeting via email
or fax to the City. In addition,oral and written questions will be accepted at the pre-proposal meeting.
As appropriate, preliminary oral responses will be provided at the conference.Written responses to all questions
will be provided. In the event of any inconsistencies between oral and written responses,the written responses
shall govern. Questions will not be accepted after June 18, 2015. Written requests for clarifications will be
responded to in writing and shared with all interested proposers of record.
STEP TWO - WRITTEN QUESTIONS
The City directs proposers to submit all questions and requests for information in writing to the City Manager
and refrain from contacting City employees or Council members. Any questions, requests for clarification,or
requests for additional information regarding the RFP should be submitted via email or fax to the City by the
close of business June 18,2015.
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3
STEP THREE - PROPOSAL SUBMITTAL
Proposers shall submit four bound copies and one unbound production-ready copy of the complete proposal. In
addition, electronic media (i.e.,CD, DVD,flash drive, etc.)containing an electronic copy of the proposal and of all
completed rate and proposal forms(i.e.,forms provided in Attachment 1), in Microsoft Excel format,shall be
clearly marked and submitted in the sealed package.All pages shall be numbered.
The package shall be sealed and clearly labeled:
PROPOSAL FOR SOLID WASTE AND RECYCLING SERVICES,STREET SWEEPING SERVICES
AND RIGHT-OF-WAY CLEAN-UP
FROM:
Name of Proposer:
Address:
Contact Person:
Telephone No:
Fax No.
Email:
The proposal may be mailed or hand delivered to:
Office of the City Manager
City of San Bernardino
300 N."D"Street
San Bernardino,CA 92418
All proposals must be received prior to 4:00 p.m.on July 13,2015.All proposals received will be opened and
recorded at that time.The time clock in the City Manager's office will be the official clock for documenting the
time of proposal submittal. Postmarks will not be accepted as proof of receipt.
Proposals must be accompanied by a non-refundable proposal fee in the amount of ten thousand dollars
($10,000) in the form of a cashier's or certified check, payable and acceptable to the City of San Bernardino.The
proposal fee shall be submitted with the proposal in a separate,clearly labeled envelope. Current employees
submitting a proposal are exempt from this requirement.
Proposals received by the City shall become the property of the City and are subject to public disclosure.The
proposals will be available for review after completion of contract negotiations and concurrent with the
recommendation of the Common Council to execute the contract. Note that price and cost proposal information
shall become property of the City and subject to public disclosure as this information is necessary for the
Common Council to evaluate the value of proposals.
STEP FOUR- CLARIFICATION OF PROPOSAL INFORMATION
Proposers may be asked to clarify information through writing, interviews,or site visits with City staff or its
consultant. Proposers shall cooperate with the City's request for such clarification. Proposers who do not
cooperate with or who provide incomplete or ambiguous responses to requests for clarification may be deemed
non-responsive.
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STEP FIVE - PROPOSAL EVALUATION
The City will review all proposals that are deemed to have met the minimum qualifications of this process and
are responsive to the requirements of this RFP.This evaluation will be based on the criteria described in Section
4 of this RFP.
STEP SIX- COMMON COUNCIL SELECTION OF PREFERRED PROPOSERS
The Common Council will consider the staff recommendation. Based on the recommendation and the Common
Council's determination of the best value to the City,the Common Council will direct staff to either execute a
franchise agreement or negotiate the final terms the specific proposer.The Common Council may also determine
that there is not sufficient value provided to the City by privatizing the various operations and, in such a case,
may reject proposals.
STEP SEVEN - NEGOTIATIONS
Based on the direction of the Common Council,the City may enter into negotiations with one or more proposers.
Should any preferred proposer be unable to execute an agreement with the City within 30 days of the
Common Council's selection of a preferred proposer,the City may terminate negotiations with that proposer and
enter into negotiations with one or more back-up proposers.
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ATTACHMENTS
ATTACHMENT 1-FINANCIAL PROPOSAL FORMS
ATTACHMENT 2-LOCAL PREFERENCE CERTIFICATION FORM
ATTACHMENT 3-NON-COLLUSION AFFIDAVIT
ATTACHMENT 4-CITY OWNED EQUIPMENT
ATTACHMENT 5-EQUIPMENT LEASE INFORMATION
ATTACHMENT 6-CURRENT RATE SCHEDULE
ATTACHMENT 7-CITY SERVICE LOCATIONS
ATTACHMENT 8-SPECIAL PROJECTS MATERIAL SUMMARY
31
i
CITY OF SAN BERNARDINO Allen Parker—City Manager
300Nortb '7)"Street
ii San Bernardino,CA 92418-0009
909.384.5122
lun Bernar�no
Date: July 2, 2015
To: All Interested Parties
From: Christopher Alanis, Integrated Waste Division Manager
Approved: Allen Parker, City Manager
Subject: Response to Questions Relating to the RFP for Solid Waste and
Recycling Services, Street Sweeping Services, and Right-of-Way
Clean-up
Copy: Bill Manis, Deputy City Manager; Tony Frossard, Public Works
Director; Gary R. Clifford, Athens Services Inc.; Mike Arreguin,
Burrtec Waste Industries Inc.; J. Alex Braicovich, CR&R, Inc.
Employee Matters
1. How many of the listed employee drivers are front line drivers; how many
are relief drivers?
RESPONSE:
Integrated Waste Management (IWM) currently has only front line
drivers.
2. Are all of the employees identified on Table 13 FTE's? (P. 13-14). The
description of services suggests that some may not be.
RESPONSE:
Table 13 has been revised to include which employees are full time
and which are part time. Please see attachment A.
3. We understand the City has lost employees who were included in the RFP
headcount. Please provide a current Table 13 with the actual number of
City employees.
RESPONSE:
A revised table 13 has been prepared and included as attachment A.
r„
4. Are the maintenance employees technicians/mechanics or are they right
of way clean up employees (9 workers plus 1 supervisor). Are there any
technician/mechanic employees included in the 116 employee count)?
RESPONSE:
No mechanics are included in the employee count; please review
updated table 13.
5. In Table 13, does the total employment compensation (base salary plus
benefits) include vacation time? If not, what is the seniority and
vacation/paid time off liability each year in weeks or days per employee or
in total?
RESPONSE:
Yes, annual vacation time has been included in the base salary plus
benefits figures.
6. Can you please provide the current pay scales of the employees (title
only, without names) for the employees that would come over as part of
this transition?
RESPONSE:
I Yes, please review attachment B.
7. Are the current employees represented by a Union? If so, which one?
i RESPONSE:
Yes, the General Bargaining Unit is represented by International
Operating Engineers, Local 12.
8. Can the City provide the current union contracts?
RESPONSE:
The most up to date General Unit Memorandum of Understanding
(MOU) can be found at:
hftp://www.sbcity.org/cityhall/hr/mous.asp
Rate Adjustments (RFP pg. 17)
1. For the landfill component of CPI, should Proposers use San Bernardino
County Landfill gate rate or WDA?
RESPONSE:
Neither. Proposers shall use the disposal rate in the processing
agreements in reference to the landfill component. The current rate
for disposal is $38.89 per ton.
2
2. The Landfill rate adjustment is set to the County landfill system, but actual
disposal by the contractor can occur at any `approved disposal site' (RFP
p. 13). Is the City agreeable to a straight pass through of rate increases
from approved disposal sites?
RESPONSE:
No. The rate adjustment for the disposal/landfill component shall be
based on the processing agreements with Burrtec Waste Industries,
Inc. and Republic Services, Inc. At the end of those agreements,
disposal rate adjustments will be adjusted based on the disposal
sites approved by the City.
3. Price increases are based on changes in the Consumer Price Index.
Which version of the index?
RESPONSE:
Annual increases will be based on the Consumer Price Index for All
Urban Consumers, for the Los Angeles, Riverside, Orange County
area.
4. The $250,000 infrastructure repair fee will be adjusted annually. How will
that adjustment be calculated?
RESPONSE:
The increase will be adjusted by the change in the Consumer Price
Index for All Urban Consumers, for the Los Angeles, Riverside,
Orange County area.
5. The contractor will pay a 20% franchise fee of the actual gross revenues
paid by customers. Does this specifically exclude any revenues (current
or future) derived from the sale of recyclables?
RESPONSE:
Franchise fees will be based on all revenues received arising from,
or attributable to the services provided by the contractor to City
customers. The franchise fee excludes revenues from the sale of
recyclables.
6. Will the City add a 20% franchise fee to the existing residential and
commercial rates?
RESPONSE:
The franchise fee will be added to the rates offered by the successful
contractor. Attachment 1 (of the RFP) shows how the franchise fee
is calculated.
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7. For residential customers billed b the City, the rates be "grossed-up"
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to cover the 20% franchise fee? (e.g. $100.00/ (1.00 — 0.20) _ $125.00.
And $125.00 - $100.00 = $25.00. And $25.00/$125.00 = 20.00%)?
RESPONSE:
Yes. The rates for residential customers will be grossed up. Thus a
$10 contractor rate would result in a total rate of $12.50 with $2.50
remaining with the City and the $10 going to the contractor. The
same methodology would apply to commercial rates.
8. Please confirm the rates listed in Tables 9 and 10 are accurate.
RESPONSE:
Rates are confirmed.
9. If City handles residential billing, who handles collections? Who is
responsible for collection costs?
RESPONSE:
Costs associated with residential customer service and residential
billing, including collections will remain the responsibility of the City.
Equipment
1. Can the City provide a list of which City vehicles are front-line and which
are spare?
RESPONSE:
At the moment the City does not have any spare vehicles. All
vehicles are either in use and on our frontline or not in use and on
the deadline. In the case of street sweepers and commercial front
loaders, the City maintains an active PO which allows the rental of
these types of vehicles on a month to month basis.
2. Please provide the net book value for the existing trucks and containers
(attachment 4)?
RESPONSE:
See separate asset schedule.
3. Lease trucks attachment 5 (may proposers refurbish the leased trucks?);
please provide the lease agreement(s) to identify costs to transfer
ownership (and confirm lessee performs the maintenance) and allowed
placarding, etc.
RESPONSE:
4
The successful contractor may refurbish the leased trucks and will
be responsible for ongoing maintenance. There are four leases that
have remaining payments due. The leases are not transferrable;
thus proposers are asked to identify the lease costs and payment
dates in the proposal that they will agree to pay to the City (who will
subsequently pay the lessors).
4. What is the breakdown of LNG/CNG trucks (owned and leased) by type?
Based on attachment 4, it appears the City trucks consisted of 9 RO LNG
trucks; 16 RES LNG trucks; and 8 COM FEL trucks, please provide data
on the leased trucks.
RESPONSE:
With the exception of one bin buggy and one roll-off truck, all refuse
collection vehicles are either CNG or LNG. Please review attachment
E for a breakdown of fuel types, PMI, BIT Inspection and replacement
parts for each collection vehicle.
5. Please provide a list of current parts in maintenance inventory and the
maintenance records for all equipment.
RESPONSE:
Maintenance records are available for the last year only. These are
attached as an excel spreadsheet. The City has no listing of current
parts in inventory. Also, please review the vehicle PMI and BIT
inspection log. These logs have been included as Attachment E.
6. Is all City-owned equipment paid off? If not, need copies of all loan
documents.
RESPONSE:
Attachment 5 (of the RFP) shows the lease payments that remain on
the equipment. All of the lease payments owed to date have been
paid. Loan documents are attached.
7. Please provide balances/terms for all equipment loans/leases. The list
should include the current balance owed on piece of equipment. Are there
any prepayment penalties?
RESPONSE:
See attachment 5 of the RFP and the attached leases.
8. Please provide copies of all equipment leases to be assumed. Are they
assumable?
5
RESPONSE:
Leases are not transferrable. See response to 3 above.
9. Who is responsible for any fees/charges related to the asset transfers?
Are there purchase options for the equipment?
RESPONSE:
See response to 3 above.
10.Please confirm the format of Attachment 1, Financial Proposal Forms.
The attachment included with the RFP appears to be for vehicle pricing
and valuation.
RESPONSE:
Attachment 1 (of the RFP) was resent on June 24th in excel format.
The attachment sent with the original packet had apparently been a
pdf instead of the multiple page excel spreadsheet.
Residential
1. Please provide the total quantity for: Additional Black Carts, Additional
Green Carts, Additional Blue Carts
RESPONSE:
Additional carts are shown on Attachment 1, sheet 1 (of the RFP).
2. Can the City provide data for Proposers to validate the 43,000 home
count?
RESPONSE:
This information is included in the database provided by the City.
The data can be sorted by period ending date (month), customer and
type of service. Also, see Attachment 1 (of the RFP).
3. What are the current hours for residential service in the City?
RESPONSE:
Monday-Friday 6am-3:30pm
Saturdays as necessary
4. Can the City provide data showing the annual average pounds of refuse
and recyclables generated per home?
RESPONSE:
The residential tonnage for 13/14 is as follows:
MSW=49,392.20
Recycle=11,810.13
6
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Green=25,742.14
The average pounds per home can be calculated using the database
provided by the City.
5. If residential billing is bulked with other City services, how are partial
payments/collections allocated? Is the City responsible to manage calls
regarding residential bills and changes to accounts?
RESPONSE:
Customer service, billings, payments and collections are currently
handled through an agreement with the City of San Bernardino
Municipal Water Department. The City will continue to provide these
services for residential customers. When a customer provides a
partial payment, the entire invoice amount is held in suspense until
the full payment is obtained. If the customer does not adhere to the
payment plan, the water service is temporarily turned off. Water
service is restored once full payment has been made
Bulky items
1. What is the quantity/frequency for Bulky items pick per month?
RESPONSE:
Currently, IWM averages two routes per day, 1 man per route, 5 days
per week. Each route driver is assigned seven stops per 8-hour day.
2. What is the estimated volume per Bulky Item pick-up?
RESPONSE:
�' 100 lbs.
3. Is the contractor responsible for tracking the 2 free collections, or will the
city maintain this database since the city will be handling the billing and
customer account activity?
RESPONSE:
The franchised hauler will be responsible for maintaining a database
and coordinating the information with City customer service.
4. Is the Bulky Item tonnage included in the annual tonnage estimate?
RESPONSE:
Yes
5. Is the bulky item collection number "seven" or "5" (Page 13)?
i
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RESPONSE:
c Five working days
k
Commercial Accounts
1. What are the current service hours for the City? What is the current
commercial routing for the City? Are there any Sunday routes?
RESPONSE:
Monday-Friday 5am-1:30pm.
Saturday 8-2:OOpm
2. Please provide customer account data info for the 3,000 commercial
accounts; does the 3,000 include the accounts handled by private
haulers? Additionally, does the 3,000 count include permanent roll-off
services?
RESPONSE:
This information is included in the database provided by the City.
The data can be sorted by period ending date (month), customer and
type of service. Also, see Attachment 1 (of the RFP).
3. Please provide the quantity for each service level or frequency for each
container per week, including extra pick up?
RESPONSE:
This information is included in the database provided by the City.
The data can be sorted by period ending date (month), customer and
type of service. Also, see Attachment 1 (of the RFP).
4. Please provide the number of Industrial pulls per week
RESPONSE:
This information is included in the database provided by the City.
The data can be sorted by period ending date (month), customer and
type of service. Also, see Attachment 1 (of the RFP).
5. RFP, Page 8, states "some commercial customers are currently served by
a private company." What are the number of accounts, current service
levels, are these accounts included in the commercial count and tonnage
information? Are these accounts included in the commercial total tons
figure provided?
RESPONSE:
s
Approximately 226 accounts are serviced by the existing Franchised
Hauler. The franchise agreement with Jack's Disposal Services Inc.
is not expected to terminate prior to contract negotiations with the
Contractor. As such, details of the agreement, service level and
territory will be discussed with the new contractor during the wind-
down period of the existing franchise agreement. The commercial
tons figure does not include these accounts. The revenue indicated
in the RFP includes franchise fees of approximately $145,000 per
year obtained through this franchise agreement.
6. For special events clean up tonnage (RFP pg. 12), are the 167 tons
included in the commercial annual tonnage estimate?
RESPONSE:
No. They are included in the residential annual tonnage.
7. Can the City provide the average pounds per yard and the average tons
per haul?
RESPONSE:
No. Each customer is unique. The industry average is approximately
175 pounds per yard; approximately eight tons per residential load.
8. RFP Page 10, roll-off recycle service Table 9, what is the market rate per
ton (processing and disposal should be fixed rates is this because the
rebate is netted in this price?); How is the market rate for recycling
processing charges determined?
RESPONSE:
Source separated recycling (regardless of line of business) does not
incur a fee for processing at either of the MRF's contracted by the
City. The residual waste is processed as solid waste and billed in
accordance with the rates for solid waste processing.
9. What are the number of Compactor Units for Front Load Service (RFP,
Table 5)
RESPONSE:
This information is included in the database provided by the City.
The data can be sorted by period ending date (month), customer and
type of service. Also, see Attachment 1 (of the RFP).
10.What are the number of bins/containers for: Front Load Commingled
Packaging & Paper (RFP Table 6); Front Load Green Waste & Organics
9
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Service (RFP Table 7); Open Top Compactor Roll-off Refuse Services
(RFP, Table 8); Roll-off Open Recycling Service (RFP, Table 9); and
Compactor Roll-off Recycling Service (RFP. Table 10)
RESPONSE:
This information is included in the database provided by the City.
The data can be sorted by period ending date (month), customer and
type of service. Also, see Attachment 1 (of the RFP).
11.For Roll-off Open Recycling (Table 9), what is the number of pulls by
material type?
RESPONSE:
This information is included in the database provided by the City.
The data can be sorted by period ending date (month), customer and
type of service. Also, see Attachment 1 (of the RFP).
12.Are multi-family complexes treated the same as commercial accounts for
purposes of service and price?
RESPONSE: Yes, when there are four units or greater.
This information is included in the database provided by the City.
The data can be sorted by period ending date (month), customer and
type of service.
13.Are Commercial cart customers currently billed residential rate?
RESPONSE:
No. Commercial cart customers are billed the commercial rate of
$108.68.
Roll-Off Open Recycling
1. What is the breakdown by commodity types (RFP, Table 9)
RESPONSE:
The City doesn't have this data.
2. In terms of the City's award of services to more than one Proposer, will the
City split the commercial/roll-off collection from the residential and award
that separately?
RESPONSE:
The City is interested in minimizing its ongoing contract
management costs. The optimal situation would be an award to a
single provider who would provide all three services — refuse,
sweeping and right of way clean-up. It is not anticipated that an
10
award for refuse will be split between contractors, either by location
or by line of business.
Special Events
1. What is the number of boxes or containers per event?; is the Special
Events tonnage included in the total tons by Sector (RFP Table 12)?
RESPONSE:
Containers per event: average of 9 containers per event. Yes, special
event tonnage included in the total tons by sector.
2. Integrated Waste Management Division performed 13 neighborhood
clean-ups that yielded 167 tons of refuse:
a. What were the dates and hours of each clean-up?
b. How many employees and vehicles were used at each clean-up?
c. Does the crew drive the neighborhoods or do the residents drop-off
materials at a central location?
d. What types of materials were collected and how many tons of each
(should total 167)?
RESPONSE:
a) Dates: 7/27/2013, 8/31/2013, 9/28/2013, 10/26/2013, 11/30/2013,
1/11/2014, 1/25/2014, 2/22/2014, 3/29/2014, 4/26/2014, 5/31/2014,
6/28/2014
b) Vehicles: 5 Roll off, 1 rear loader. Employees: Average of 8
employees.
c) Residents drop-off materials at designated park for the
corresponding Ward each month (Rotating through 7 wards).
d) Materials collected: Tires, green waste, trash (mattresses,
couches, dressers, tables, desks, chairs, general trash), a-waste (t.v,
computers, microwaves, CRT's, power tools, VCR's, radios, etc.)
Tons per: Trash-167.59 tons; green waste-15.97 tons; tires-tires were
mixed with fleet services tire bin. Counting of tires from special
events didn't take place until FY 14/15. Total: 183.56 tons (167 in
Proposal is for trash only in FY 13/14, not including green waste).
3. If sweeping days are changed, the contractor must pay for the
replacement of signs. What is the estimated cost for the replacement of
the signs?
RESPONSE:
Street Sweeping shall be performed in accordance with the routes
approved by Mayor and Common Council of the City of San
Bernardino. These routes can be found at
11
i
{
a
3
s
3 httP://www.sbcity.ora/cityhaII/pubIicworks/integrated waste manage
ment division/refuse schedule/.
The City does not have an estimated cost to replace the signs.
Billing
1. How are the current commercial customers being billed (monthly, billed in
arrears or advance; is the billing period 2 months, quarterly or otherwise?
RESPONSE:
Monthly, in advance.
2. For the monthly payment to Contractor, is the Contractor to be paid on
billings, or receipts?
RESPONSE:
On receipts.
3. How many feet of bin roll-out are included in the base rate before the
current $67.26 bin roll-out charge is applied (Page 11)?
RESPONSE:
The City charges a bin roll-out fee when access is limited for the
distance is greater than 100 feet from the street.
4. How many Street Sweepers does the City deploy on a daily basis?
a. Are Streets Swept M-F?
RESPONSE:
Every operation is unique to their approach; the City utilized seven
sweepers, 4 days per week to achieve twice per month street
sweeping.
Right of Way Services
1. For the identified 18 on-call part time personnel (p.12, Right of Way Clean
Up Services), are these employees part of the 116 total employee count?
RESPONSE:
Table 13 has been revised to include which employees are full time
and which are part time. Please see attachment A.
2. Clarifications on services attachment 8 (i.e. work order count vs. amount),
we need more information to understand the service levels on attachment
8.
12
RESPONSE:
Attachment 8 was included in the RFP as an example of the type of
work performed by the Right of Way Crew. These tasks vary day to
day, month to month, and year to year.
3. It is unclear in the RFP how pricing works for the Street Sweeping and
Right of Way services since they are apparently not currently separately
priced out or paid. Should a Proposer assume the City expects to see
these services included in the `refuse rate' pricing (RFP, p. 12)?
RESPONSE:
No. Separate pricing is requested for each type of service. Also, see
Attachment 1 (of the RFP).
4. For the 3,000 tons of street sweeping debris, is this tonnage included in
the annual tons estimate? (RFP pg. 12)
RESPONSE:
Yes.
5. Please provide the "identified gateway entry points of San Bernardino", as
noted under Right-of-Way Cleanup scope of work) Page 14).
i,
RESPONSE:
All major entry ways into downtown San Bernardino.
6. Please clarity the scope of "cleaning storm drain inlets" under Right-of-
Way Clean Up (Page 12). Does this include cleaning under the surface
grate, pressure washing, etc.?
RESPONSE:
Yes.
P
k
I
pr Public Education & Outreach
G
1. What is the city's current public education and outreach program?
s RESPONSE:
Environmental public education and outreach program is centered
around Beverage container recycling, Used oil recycling, Household
1 Hazardous waste disposal (contract with County facility), and waste
tire collection. Public education and outreach takes place at the
following events: Residential City Cleanup Days, multiple Earth Day
events, Public Works Week and the Orange show Festival.
13
2. What is the City's current budget for public outreach?
RESPONSE:
The annual budget for materials and outside services is
approximately $40,000 for all events combined. The budget is
funded by Grants from the State of California. Additionally, the City
spends approximately $147,000 per year in labor costs.
Diversion
1. Please provide the back-up data for the City's indicated diversion rate of
72%.
RESPONSE:
Please see attachment C.
Green Waste
1. What is the City's current green waste and organics program?
RESPONSE:
The City, along with their current waste processors, are actively
engaged in green waste and organic programs. An example of a
green waste program is large scale composting. An example of an
organics program would be source separating organics and
delivering this material to a facility which creates feed stock.
General RFP Questions
1. Is the City willing to make the 5-year extension be bi-lateral?
RESPONSE:
No.
2. Will the definitive agreement for services to be negotiated with the
successful proposer include a change in law provision for contractor
reimbursement for changes related to County, State, or Federal law
beyond changes reflected in the municipal code?
RESPONSE:
The intent of the RFP is to receive proposals which contain a
complete approach to solid waste collection. Contracted services
shall include compliance with current regulations and any approved
legislation at the time of an agreement. Any changes to Federal,
State or Local regulations will be negotiated at that time of
implementation. A provision will be written into the formal agreement
relating to changes in scope based on change of laws.
14
3. Is a customer service call center required to be located within the city of
San Bernardino (RFP pg. 18)?
RESPONSE:
No.
4. If a proposer has at least one employee that lives in the City of San
Bernardino, will that qualify for the 5% Preference? (RFP page 6, local
preference).
RESPONSE:
The "fixed office" or "distribution point" requirement seems to be
the qualifying factor for the preference. However, the final decision
on whether or not a company qualifies for the preference will
ultimately be up to the City Attorney.
5. Will the administrative overhead charge of 8.9% continue to be assessed
to all customers, or only to customers billed by the city?
RESPONSE:
The administrative overhead charge of 8.9% will not continue and
will be replaced by the 20% franchise fee.
6. Agua Mansa Landfill accepts inert material only. Please confirm the final
destination for construction and demolition material collected in the City.
,i
RESPONSE:
The City contracts with Burrtec Waste Industries Inc. and Republic
Services Inc. for all waste processing. These two companies accept
C&D material at both MRFs and transfer accordingly. For projects
which require LEED certification or and individual diversion
inspection, the City utilizes Agua Mansa Landfill.
y
7. How man routes do you run per day? Residential, commercial, and roll-
off.
RESPONSE:
It varies, based on number of employees available and size of
j physical routes. On the average, the City operates 35 collection
l
routes per day.
8. The contractor may propose fueling at City fueling sites. At what rates?
RESPONSE:
To be negotiated with successful proposer.
l�
li
15
9. Are contractors expected to bid their net rates or the gross rates (including
franchise fees)?
RESPONSE:
Contractors are expected to provide the contractor rate excluding
franchise fees. See attachment 1 (of the RFP).
10.Does City have a form contract that will be used as the base contract for
negotiations? If so, please provide a copy.
RESPONSE:
No.
11.Will the City indemnify contactor for all pre-contract claims?
RESPONSE:
Yes.
12.Must contractor guarantee disposal capacity for 10-year initial term of
contract, or additional 5-year option term as well?
REPONSE:
Contractor shall guarantee disposal capacity for the initial 10 year
initial term. It would be a bonus to provide capacity for the
additional 5- year optional term.
13.At the pre-bid conference, it was indicated that the City would be willing to
lease a portion of the facility; specifically what area/footprint will be
available for lease?
RESPONSE:
The City has not decided on which areas to lease. Certainly, those
areas which are specific to the refuse, sweeping, and right of way
operations will be considered. The City encourages the potential
proposers to indicate the areas they wish to lease.
14.Can we please get copies of disposal/processing agreements w/Burrtec &
Republic?
a. Are the disposal/processing fees "locked-in" until 2017? Will all
haulers be charged according to the current agreements for the
term of the existing contracts?
RESPONSE:
Yes, disposal and processing are currently under contract through
December 31, 2017. See Attachment D for further details. The
16
Contractor will be required to deliver the City's collected materials to
these two facilities.
15.Can the City please provide more info on their fueling facility? (pg.17)
a. Fast fuel? RESPONSE: Yes.
b. Location? RESPONSE: 234 S. Mountain View Avenue, San
Bernardino, CA 92408.
c. Cost to use? RESPONSE: The terms of operation will be
negotiated with the successful contractor.
16.Are all collection vehicles Alternative fuel (CNG?)? If not, can you please
u identify which ones are CNG?
r RESPONSE:
With the exception of one bin buggy and one roll-off truck, all refuse
collection vehicles are either CNG or LNG. Please review attachment
E for a breakdown of fuel types.
17.When does the City's fiscal year start/end?
RESPONSE:
Fiscal year starts July 1St, ends June 30t".
I
k 18.Can we please get Attachment 4 in an Excel format?
RESPONSE:
Attachment 4 in Excel format is attached. It has been enhanced to
include maintenance data for the most recent year.
19.An item needs clarification. The numbering and items on the proposal
outline (page 20) are different from the detailed descriptions. Can we get
clarification on whether the detailed description would supersede the
outline?
RESPONSE:
There were several items listing in the outline that weren't included in the
description pages that follow. In addition, there were several items that
were included in the description pages that were not included in the
proposal outline. To make sure that you provide all of the material
'f needed, please include a discussion of all topics in your proposal.
3
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Q 1
2 RESOLUTION NO.
i
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING STAFF TO NEGOTIATE AN AGREEMENT WITH
4 BURRTEC TO PROVIDE REFUSE AND RECYCLING, STREET SWEEPING AND
RIGHT-OF-WAY CLEAN-UP SERVICES TO THE CITY BASED ON THE :6'
5 REQUIREMENTS OF THE CITY'S REQUEST FOR PROPOSAL AND BURRTEC'S
6
RESPONSE.
7 WHEREAS, the City filed for bankruptcy protection in August 2012: a.
8 1. As a result, a Recovery Plan in support of a Plan of Adjustment has been Cn
9 filed with the federal bankruptcy court and approved by the Common
Council in May 2015 that indicated the Council's approval to seek more o
10 cost effective approaches to providing services to the public; and t
0
CL
11
2. The court and creditors expect the City to implement the Plan in good faith W
12 and are closely monitoring the City actions toward implementation; and
13 WHEREAS, the City currently provides solid waste and recycling, street Ln
sweeping and right-of-way clean-up services to the public using city staff;
14 r
' 15 1. The City would need to invest almost $20 million just to replace its outdated o
equipment used to support these activities; '
i o
16
2. The private sector performs these services more cost effectively due to
17 economies of scale including capital acquisition, fleet maintenance, 0
workers compensation, employee recruitment, safety and training
18 programs, customer service and billing, technology and management; and 0
I 19 Z
3. Most municipalities contract these services to the private sector; and N
i 20
WHEREAS, the City Manager sent out Requests for Proposals in June, 2015
21 seeking proposals for a 10-year agreement for solid waste and recycling, street Cn
22 sweeping and right-of-way cleanup services with the option for a five-year renewal;
23 1. Four companies responded to the RFP; and
r
i 24 2. A team of professionals with no ties to any of the companies reviewed and a
25 rated the proposals;
26 3. The companies were rated on a review of their financial strength, proposed
27 customer rates, technical proposal, financial proposal, and references; and
28
1
Packet Pg. 310
1 4. Each company was interviewed and confirmed the customer rates and
p Y
2 financial proposal provided to the City and to identify guaranteed savings;
and
3
5. The evaluation team unanimously rated the proposal from Burrtec as the
4 best and most effective proposal for the City.
5
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
6 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
0.
N
7 U_
SECTION 1. Burrtec is hereby declared to be the successful proposer.
8
N
9
SECTION 2. Staff is authorized to negotiate a ten-year agreement with o
10 Burrtec to provide solid waste and recycling, street sweeping and right-of-way 0
0
a
11 cleanup services, consistent with their proposal and the terms of the RFP.
12
13 SECTION 3. Staff is authorized to work with the County of San Bernardino to
LO
LL 14
determine if an acceptable agreement can be reached for landfill rates that would r
15
allow waste to be returned to the County system without increasing rates or reducing o
revenues to the City.
16
17
SECTION 4. Staff is directed to return to the Common Council for final
18 contract approval.
19 d
20
21 /// o
co
22
23
s
24 a
25
26
27
28
2
Packet Pg. 311
6.B.a
i
I
i
I
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
2 BERNARDINO AUTHORIZING STAFF TO NEGOTIATE AN AGREEMENT WITH
BURRTEC TO PROVIDE REFUSE AND RECYCLING, STREET SWEEPING AND
I 3 RIGHT-OF-WAY CLEAN-UP SERVICES TO THE CITY BASED ON THE
REQUIREMENTS OF THE CITY'S REQUEST FOR PROPOSAL AND BURRTEC'S
4 RESPONSE.
5 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
6
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the day of N
7 2015, by the following vote, to wit: °'
u_
8 Council Members: AYES NAYS ABSTAIN ABSENT N
i �
a
9 MARQUEZ
o
10 BARIOS o
CL
i
11 VALDIVIA �
12
SHORETT
13
14
NICKEL r
2
15 JOHNSON
o
16 MULVIHILL
_
17
18
Georgeann Hanna, City Clerk
19 d
The foregoing Resolution is hereby approved this day of
Y
20 2015.
21 cn
22 =
R. Carey Davis, Mayor E
23 City of San Bernardino
24 Approved as to form: Q
Gary D. Saenz, City Attorney
25
26 By:
27
28 3
Packet Pg. 312