No preview available
HomeMy WebLinkAbout2015-246 I RESOLUTION NO. 2015-246 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA BERNARDINO ESTABLISHING THE POSITION OF COMMUNITY DEVELOPMEN 3 BLOCK GRANT (CDBG) COORDINATOR/ASSISTANT OF THE CITY MANAGE (U) (GRANT FUNDED) AND APPROVING THE JOB DESCRIPTION; AN 4 APPROVING THE ADDITION OF TWO (2) COMMUNITY DEVELOPMENT BLOC GRANT (CDBG) COORDINATOR/ASSISTANT OF THE CITY MANAGER (U 5 (GRANT FUNDED) POSITIONS FOR THE HOUSING DIVISION IN THE CIT MANAGER'S OFFICE. 6 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 7 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 8 9 SECTION 1: The position of "Community Development Block Grant (CDBG) 10 Coordinator/Assistant of the City Manager (U) (Grant Funded)", Range 3450, $4,188 - $5,091 11 per month, is hereby established and the job description for said position, attached hereto as 12 Exhibit"A", is approved; and 13 SECTION 2: Approve the addition of two (2) "Community Development Block Gran 14 (CDBG) Coordinator/Assistant of the City Manager (U) (Grant Funded)", positions for the 15 Housing Division in the City Manager's office; and 16 SECTION 3: The Director of Human Resources is authorized to update Resolution Nos. 17 18 97-244 and 2011-218 to reflect these actions; and 19 SECTION 5: The Director of Finance is authorized to amend the FY 2015/16 budget to 20 reflect these actions. 21 22 23 24 25 1 i RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA BERNARDINO ESTABLISHING THE POSITION OF COMMUNITY DEVELOPMENT 2 BLOCK GRANT (CDBG) COORDINATOR/ASSISTANT OF THE CITY MANAGE (U) (GRANT FUNDED) AND APPROVING THE JOB DESCRIPTION; AN 3 APPROVING THE ADDITION OF TWO (2) COMMUNITY DEVELOPMENT BLOC GRANT (CDBG) COORDINATOR/ASSISTANT OF THE CITY MANAGER (U 4 (GRANT FUNDED) POSITIONS FOR THE HOUSING DIVISION IN THE CIT MANAGER'S OFFICE. 5 6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor an 7 Common Council of the City of San Bernardino at a meeting thereof, held on the 2nd day of 8 November, 2015, by the following vote, to wit: 9 10 COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT 11 MARQUEZ X 12 BARRIOS X VALDIVIA X 13 SHORETT X 14 NICKEL X 15 JOHNSON X 16 MULVIHILL X /' ✓u 17 18 GeorgeanaAfanna, dk, City Clerk 19 0> The foregoing Resolution is hereby approved this ` J day of November, 2015. 20 21 R. Carey Dav' , Mayor 22 City of San j3emardino 23 Approved as to form: 24 GARY D. SAENZ, City Attorney 25 By: 2 2015-246 EXHIBIT A �O��LNARp�Mo 0 Class Code: '`�°^bEDIN18•� M/CC Date Adopted: City of San Bernardino Signature: Director, Human Resources Bargaining Unit: Management/Confidential Class Specification COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) COORDINATOR/ASSISTANT OF THE CITY MANAGER (U) (GRANT FUNDED) JOB SUMMARY Under the general direction of the Deputy Director of Housing, the Community Development Block Grant (CDBG) coordinator will control federally-funded CDBG Program activities and other related federal, state, and local programs. Functions and tasks include coordination with various City departments and City-assisted agencies; acting as City liaison to the Department of Housing and Urban Development (HUD); assisting various local agencies and non-profits using or seeking CDBG funding; maintain records, monitoring of CDBG recipients, and preparing annual application and reports to the City, state, and federal governments. DISTINGUISHING CHARACTERISTICS The CDBG coordinator is a grant funded position that works as an Assistant of the City Manager under the general direction of the Deputy Director of Housing. Provides technical guidance to clerical and other personnel; assisting in the planning, organizing, and monitoring of program activities, fiscal and administrative requirements and performs other related work as necessary. The incumbent shall be appointed "at-will" and serve at the pleasure of the City Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 1. Assist in the oversight and implementation of the Five-Year Consolidated Plan and Annual Action Plan. 2. Assist in the development, oversight, and implementation of objectives, priorities, schedules and budgets for programs, projects and activities. 3. Coordinate with non-profits organizations and City departments to facilitate CDBG projects and programs. 4. Coordinate and implement the processing of invoices, monitoring, and reporting requirements. 5. Coordinate the preparation of annual reports and financial reporting. 6. Performs professional level work involving coordination, implementation and monitoring of the City's Federal grants programs and projects including Community Development Block Grants (CDBG) Home Investment Partnership Programs, Emergency Shelter Grant (ESG) and financial tools, including the Integrated Disbursement and Information Systems (IDIS) when assigned to the CDBG program. CDBG Coordinator/ASSISTANT OF THE CITY MANAGER(U) (GRANT FUNDED) Page 1 2015-246 EXHIBIT A GENERAL QUALIFICATIONS Knowledge of: 1. Knowledge of operations, services, and activities of a CDBG Program; modern principal and practices in the development and execution of federal community funding; research methods and techniques of report writing and presentation; recent developments, current literature, and sources of information regarding CDBG. 2. Principles, practices and methods of advanced administrative, organizational, financial and procedural analysis. 3. Principles and practices of public administration, including purchasing, contracting and maintenance of public records. 4. Principles, practices and methods of municipal budget development and management. 5. Principles, tools and techniques of project planning and management. 6. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. 7. Research methods and analysis techniques. 8. Principles and practices of sound business communication. 9. Record keeping practices and procedures applicable to areas of assigned responsibility. Ability to: 1. Analyze highly complex administrative, budgetary, operational, procedural, organizational and/or financial problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations. 2. Collect, evaluate and interpret data, either in statistical or narrative form. 3. Analyze, interpret, explain and apply relevant laws, regulations, ordinances and policies. 4. Prepare clear, concise and comprehensive reports, correspondence and other documents appropriate to the audience. 5. Communicate effectively, orally and in writing; present conclusions and recommendations clearly and logically. 6. Maintain files, records and documentation. 7. Exercise independent judgment and initiative within established guidelines. 8. Establish and maintain effective working relationships with department managers and staff, staff of other departments, representatives of other governmental agencies, consultants, property owners, the public and others encountered in the course of work. MINIMUM QUALIFICATIONS Education, Training and Experience: A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with major coursework in finance, public or business administration or a closely related field; and at least one year of progressively responsible grants and/or project management experience, including performing administrative, operations, budgetary and similar analyses. Two or more years of responsible professional- level government finance and grant accounting experience is preferred. Experience with federal grants is highly desirable. Additional qualifying experience or an equivalent combination of education and experience could be considered. Accreditation shall be by a national or regional accreditation body that is recognized by the Secretary of the United States Department of Education. Licenses, Certificates; Special Requirements: CDBG Coordinator/ASSISTANT OF THE CITY MANAGER(U) (GRANT FUNDED) Page 2 2015-246 EXHIBIT A A valid California driver's license and the ability to maintain insurability under the City's vehicle insurance policy may be required for certain assignments. Certification as a Fundraising Executive is desirable. GRANT FUNDING This position is funded through the Community Development Block Grant. Information regarding funding will be discussed with each applicant. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and other standard office equipment; and reach with hands or arms. The employee frequently is required to walk and stand. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions and the noise level is usually quiet. Employees may occasionally be required to visit sites where they may be exposed to noise, dust, fumes; and work in inclement weather including heat, cold and rain. CDBG Coordinator/ASSISTANT OF THE CITY MANAGER (U) (GRANT FUNDED) Page 3