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HomeMy WebLinkAbout2003-2004 CITY OF SAN BERNARDINO "Where History & The Future Meet" Mayor Judith Valles Historic Santa Fe Depot xT ! 1�p lirt�a�l��u q Maw m n a_ 1 .,ff Jf l f SUMMARY BUDGET FISCAL YEAR 2003 - 2004 CITY OF SAN BERNARDINO 2003 - 2004 SUMMARY BUDGET NARDI� O v � � HONORABLE JUDITH VALLES, MAYOR AND MEMBERS OF THE COMMON COUNCIL Esther R. Estrada First Ward ` Susan Longville Second Ward Gordon McGinnis Third Ward Ad Neil Derry Fourth Ward Joe Suarez Fifth Ward Betty Dean Anderson Sixth Ward - Wendy J. McCammack Seventh Ward ADMINISTRATIVE STAFF Fred Wilson City Administrator Barbara Pachon Director of Finance TABLE OF CONTENTS Summary Budget 1. BUDGET MESSAGE/OVERVIEW City Administrator's Budget Message i Detail Budget Overview iv Comparison FY 2002-03 to FY 2003-04 xvii Reconciliation of Preliminary to Final Budget xxi Budgeting and Accounting Policies xxiii Budget Calendar xxviii City's Vision and Mission Statement xxix 2. COMMUNITY PROFILE xxxi 3. BUDGET SUMMARIES Summary of Revenues, Expenditures, and Transfers 1 Estimated Revenues and Expenditures—General Fund 2 Estimated General Fund Revenues 3 Estimated Other Funds Revenues 6 Expenditure Summary by Department & Fund 10 Summary of Revenues By Fund 11 Summary of Expenditures By Dept/Fund (Historical) 12 Detail of Interfund Transactions 13 ' Budgeted Personnel Summary 17 City of San Bernardino Department Organizational Chart 32 4. BUDGET CHARTS Projected General Fund Revenues 33 UW Projected General Fund Expenditures 34 Projected Administrative Expenditures 35 Major Revenue Sources Comparison 36 Budgeted vs. Actual Revenues 38 5. GENERAL FUND DEPARTMENTAL BUDGETS City Administrator 39 City Attorney 41 City Clerk 43 City Treasurer 49 P Civil Service 51 Code Compliance 53 Common Council 60 Development Service 62 Facilities Management 76 Finance Department 84 Fire Department 89 General Government 97 Human Resources 100 Mayor 104 Parks, Recreation & Community Services 108 Police Department 119 Public Services 138 �. 6. OTHER SPECIAL CITY OPERATING BUDGETS Air Quality(AB2766) 145 Animal Control 147 Asset Forfeitures 152 Cable TV 156 Cemetery 158 Library 160 Refuse 162 Sewer Line Maintenance 169 Soccer Complex 171 Stadium 173 7. INTERNAL SERVICE FUNDS OPERATING BUDGETS Fleet Services 175 Information Systems 177 Liability 181 Print Shop 183 Telephone Support 185 Utility Fund 187 Workers Comp 189 8. ASSESSMENT DISTRICTS Construction Districts 191 Landscape Districts 193 Parking Districts 197 —� 9. GRANT FUNDS Grant Budgets 199 r r F10. CAPITAL IMPROVEMENT PROJECTS rGas Tax 207 1/2 Cent Sales Tax 210 AB 2928 Traffic Congestion 214 Park Extension 216 Street Construction 218 r Park Construction 220 Cemetery Construction 223 Sewer Line Construction 224 r Public Improvements 227 Cultural Development 229 Storm Drain Construction 230 rTraffic Systems Construction 232 11. DEBT SERVICE r AD 985 Debt Service 234 AD 987 Debt Service 235 Verdemont Improvement Debt Service 236 New Pine Debt Service 237 Equipment Lease Schedule 238 Facilities Lease Schedule 239 12. APPROPRIATIONS LIMIT Appropriations Limit 240 Budget Resolution 243 13. BUDGET GLOSSARY Budget Glossary 246 Abbreviations and Acronyms Guide 252 14. INDEX 255 r r r CITY OF SAN BERNARDINO CITY ADMINISTRATOR'S OFFICE INTEROFFICE MEMORANDUM TO: The Honorable Mayor and Common Council FROM: Fred A. Wilson, City Administrator SUBJECT: FISCAL YEAR 2003-2004 BUDGET DATE: November 20, 2003 I am pleased to present to the Mayor and Common Council the Fiscal Year 2003-2004 Budget. Reflecting the priorities and goals of the Mayor and Council, the Budget serves as a financial roadmap for the City. It is a flexible spending plan that determines the level and quality of municipal services to be provided to the community, given the limited economic resources we have available. Furthermore, the FY 2003-2004 Budget was developed with the general assumption that emphasis will be on quality municipal services and will reflect a stronger customer service orientation. Our Vision: Guided by Strategic Goals This budget is first based on the broad goals that were set for the City. These goals are: ■ Public safety ■ City and EDA financial security ■ Image enhancement and quality of life ■ Adequate staffing levels ■ Signature development projects ■ More effective community beautification ■ Streamlining City operations These goals,which are a focus of work plans throughout the year,become even more critical during the budget process. As each possible program and expenditure is considered,we look to our goals to determine the highest priorities for City spending. While budget decisions are always difficult, the guidance provided through our goals helps pave the way for a smoother budgeting process. Budget Process: This year, the goal of financial security has been the driving factor in the development of the FY 2003-2004 budget. During the FY 2002-2003 mid-year budget review, it was projected that the General Fund would have a deficit of approximately$7.4 million in FY 2003-2004. This deficit was due to a number of factors, but primarily resulted from significant reductions in state revenues, rising employee pension costs and the increasing costs of providing police and fire services. i In order to address this issue, the Mayor, Council and key staff initiated a series of "budget brainstorming" sessions and workshops to develop creative ways to increase efficiencies, reduce expenses, increase revenues, and streamline operations, keeping in mind the goals and priorities of the City. The purpose of this initiative was to reduce the City's budget as much as possible without impacting services. Working with members of the Council and our Department Heads, this brainstorming initiative resulted in identifying over 40 different revenue enhancements, efficiency improvements, and other service reductions that were be considered by the full Council during the budget process. We identified another 30-40 reductions that will impact some services, but not in our highest-priority areas. A number of these deficit reduction measures was incorporated into the Preliminary Budget document which reduced the projected deficit to $4,049,400. During the budget deliberations that followed the presentation of the Preliminary FY 2003-2004 Budget, additional budget balancing measures were presented that eliminated the General Fund deficit. All of these budget-balancing measures are discussed in detail in the Budget Overview that follows this transmittal. Town Hall Meetings: In an effort to educate city residents about dynamics of the City's Budget and to receive their input on priorities and ideas, a series of Town Hall Meetings between the City staff and residents was held. At these meetings, discussions centered upon the City's major sources of revenue, major expenditures, and the budget cuts in recent years. Citzens' concerns included the need to attract jobs to the community, preserve existing services to the extent possible, maximize grant opportunities and consider revenue increases to offset the budget problem. Budget Summary The budget document follows the same format as previous documents, and is presented in two separate publications. The FY 2003-2004 Summary Budget documents contain descriptive information regarding the various City departments and their divisions. The section entitled Community Profile provides background and historical information about the city and provides information regarding the major activities and plans for FY 2003- 2004. Also included are sections regarding grants, debt service and assessment districts. The line item expenditure detail budget has also been provided. The FY 2003-2004 General Fund budget including transfers is $109,198,700 with an estimated General Fund budgeted reserve of$ 6,761,700. Looking to the Future: Challenges and Opportunities Ahead At the time of our budget deliberations, the future of certain revenues from the State was uncertain. It is apparent that many of the State's financial problems have yet to be solved, which will likely result in further impacts to local government in future years. At the time the FY 2003-2004 Budget was adopted, it was assumed that the City would receive all of its motor vehicle in lieu fee (VLF) revenues from the State. The City has since learned that the State, as part of its budget balancing measures, will be withholding approximately $2.2 million of the City's VLF revenue. The state is calling this forced ii withholding of payment a loan from cities to the State that will be repaid in FY 2005- 2006. Because the City will not actually receive the $2.2 million until FY 2005-2006, it cannot be included in the City's Budget Reserve as it is currently. The $2.2 million will have to be recorded separately from the Budget Reserve and set aside in a separate reserve to be used when funds are actually paid back from the State. This issue will be addressed during the City's FY 2003-2004 Mid-Year Budget Review. that the City's Utility It is also anticipated y h' User's Tax revenue will be impacted negatively by rate reductions recently approved by the Public Utilities Commission (PUC) for Southern California Edison (SCE) customers. (SCE rates were reduced between 8% to 19% depending upon the customer classification). Although additional growth was factored into revenue projections, UUT revenue overall is projected to be approximately 4% less then revenue received in FY 2002-2003 due to the SCE rate reduction. Some of the reduced revenue will be offset by savings in the City's own electricity costs, but this expenditure savings does not completely offset the revenue decrease. There are several other factors that promise to make our own City Budget a more difficult S challenge next year. Due primarily to declines in the stock market, it projected that our PERS costs will increase substantially over the next few years. For FY 2003-2004, PERS costs increased by$3,199,800. For FY 2004-2005, PERS cost are estimated to increases by another$5,879,300. Approximately $2,000,000 of this increased cost is a result of the City losing its "super-funded status" and the corresponding surplus credit that was available in previous years for non-safety employees. These issues, combined with the fact that General Fund expenditures are already outpacing revenues, will need to be addressed in the coming months and years. By using a long-range view and taking proactive steps to confront these obstacles, I am confident that the City will successfully weather this financial challenge. As Ralph Waldo Emerson once said,"Can anybody remember when the times were not hard and money not scarce?" A great deal of effort and attention to detail has gone into the preparation of the budget document, representing many hours of work by staff members throughout the fityAA tio I would especially like to thank Barbara Pachon, Director of Finance, and ry t, eputy Director/Budget Manager, for their hard work. ILSON ministrato r FAW/md ■ FY 2003-2004 BUDGET OVERVIEW This Budget Overview summarizes the FY 2003-2004 Adopted Budget, which includes the General Fund, Special Revenue Funds, Internal Service Funds, Capital Project Funds and Grants. The Budget Overview also serves as a detail guide to the budget document. BUDGET OBJECTIVES On August 4`h, 2003 the Mayor and Council adopted the City's FY 2003-2004 Annual Budget. However, the path to developing and approving a budget actually started in January of 2003 when the Mayor, Council, and staff started a series of "budget brainstorming" sessions and workshops to address a projected General Fund budget shortfall of$7.4 million. Several mayor factors contributed to this projected shortfall, which will be discussed in more detail later, but include the State Budget crisis and PERS retirement rate increases as examples. Also, in FY 2002-2003 a number of one-time funding sources were used to balance the budget including using $2,914,300 of the budget reserve, which was not considered a viable option in FY 2003- 2004. Through the course of these early workshops and meetings a number of efficiency improvements and revenue enhancements were approved which reduced the $7.4 million deficit by approximately $3 million to a revised shortfall projection of$4,049,400. In June of 2003, the FY 2003-2004 Preliminary Budget document, including the projected General Fund shortfall of $4,049,400, was presented to the Mayor and Council. With this as a new starting point, a series of community "town hall" meetings and formal Council budget workshops commenced to address this shortfall. Two basic objectives guided the development of the FY 2003-2004 Budget. The first was to create efficiency improvements and revenue enhancements while at the same time maintaining the existing level and quality of municipal services. The second was to avoid tapping into the General Fund's $6,761,700 reserve in order to balance the budget. Accomplishment of these basic objectives was significant considering that early on in the process, the City initially faced a projected deficit of approximately $7.4 million. Among the many proposals considered in eliminating the budget shortfall, the items that were approved as part of the FY 2003-04 Budget (discussed later in this transmittal) were those that the Mayor and Council considered to have the least amount of impact on services and the community. %W Through these Council Workshops and "town hall" meetings a budget was developed that eliminated the budget shortfall, preserved the General Fund's budgeted reserves, and maintained existing levels of municipal services. The Budget Document The budget document provides two important benchmarks to assist in prioritizing the City's responsibilities and goals. First, the document presents to you the cost of providing services to the community. Second, the document provides you with estimated funding resources available, �` given the current economic outlook, legal restrictions, and availability of state and federal funding sources. iv ar Again this year in addition to a Detail Budget document, a Summary Budget document was also produced to assist in balancing and approving a final budget. This document contains descriptive information regarding the various city departments and their divisions. It also includes '— summarized information regarding proposed departmental expenditures for FY 2003-2004. The document also outlines recent departmental accomplishments and lists proposed departmental goals for FY 2003-2004. Provided for you in the section entitled Budget Summaries is summarized information regarding revenues, expenditures, transfers, and staffing levels. The section entitled Community Profile provides background and historical information about the City and provides information regarding the major activities and plans for FY 2003-2004. Also provided again is the section entitled Budget Glossary. This section provides definitions of financial and governmental terms commonly used during the budget process. There are also the usual sections regarding grants, capital projects, debt service, and assessment districts. Detailed line item information is provided in the Detail Budget document. Note: Sections highlighted in gray refer to information regarding the State budget which was learned after the City's FY 2003-04 Budget was adopted. These issues will be addressed during the City's FY 2003-2004 Mid-Year BudgetReview. 9 GENERAL FUND OVERVIEW In January, the Mayor, members of the Council and staff began a series of "budget brainstorming" sessions to address the potential General Fund shortfall of $7.4 million. As a result of these early meetings, a number of efficiency improvements and revenue enhancements were approved which reduced the projected shortfall by approximately $3 million down to $4,049,400. The FY 2003-2004 Preliminary Budget, reflecting this revised shortfall, was presented to the Mayor and Council in June. Formal budget meetings with the Mayor and Council continued through June and July until a balanced budget was adopted in August. Additionally, throughout June and July a number of "town hall" meetings were conducted by members of the Council to not only educate their constituents about the City's budget, but to also listen to their ideas and concerns. Preliminary Budget to Final Adopted Budget The FY 2003-04 Preliminary Budget, presented to the Mayor and Council in June of 2003, projected a General Fund deficit of$4,049,400. However, because of the uncertainty with the State's budget situation, approval of the final budget was delayed until August of 2003. During w this time, the $4,049,400 deficit was eliminated through a combination of additional expenditure savings from FY 2002-2003, revised revenue estimates for both FY 2002-03 and FY 2003-2004 (based on more current information) and various budget reduction/revenue enhancement proposals presented by various City departments (see attachment "C") during the Council budget workshops: Preliminary Budget Projected Shortfall: $(4,049,400) Additional revenues from FY 2003 975,300 Additional expenditure savings from FY 2003 1,100,000 Additional revenues projected for FY 2004 693,500 Various reductions/revenue enhancements for FY 2004 (attach. C) 1,974,800 Additional unreserved/undesignated funds $ 694,200 V Revenue estimates are discussed in more detail later in the section entitled "General Fund Revenues." Budgeted Reserve At the Mayor's direction, the City has been working toward establishing, at a minimum, a General Fund budgeted reserve equal to 10% of the total General Fund budgeted deductions. Based on the Adopted FY 03-04 General fund budget of $109,198,700 (includes Transfers Out) ta 10% reserve would be about $1 lmillion. The highest the City's reserve has been is $9,829,900 at 6/30/02. The budget reserve included in the FY 03-04 Budget is $6,761,700 which was obtained by the following contributions/uses: FY 1998-1999 contribution to budgeted reserve $2,500,000 FY 1999-2000 contribution to budgeted reserve 1,627,400 FY 2000-2001 contribution to budgeted reserve 2,831,600 FY 2001-2002 contribution to budgeted reserve 2,870,900 FY 2002-2003 projected used budgeted reserve (3,068,200) Estimated Budgeted Reserve at 6/30/03 $6,761,700 The FY 2003-2004 Adopted Budget assumes there will not be any additional contributions or uses of the budgeted reserve at this time. General Fund Revenues Total budgeted General Fund revenues for FY 2003-2004 are projected to be $97,215,300, which is approximately $1,689,913 higher than actual revenues estimated to be received for FY 2002- 2003. During the budget process, the Mayor and Council approved an increase to a number fees and fines. In total, revenue expected from these increases is approximately $321,100 (a detailed summary of these fee increases and the accompanying documentation is available in the City Administrator's Office). For the major revenue sources, growth is expected, but these projections are considered optimistic and are contingent upon the assumptions discussed in each of the categories below: Sales Tax - is the General Fund's largest revenue source and is expected to continue its growth over the next year. Sales tax has grown strongly in FY 02-03, with an estimated 10% growth over the previous year. The growth in FY 02-03 has been attributed to both new businesses opening and increased sales for existing businesses. Auto sales are showing the greatest increases. For FY 03-04 staff has assumed that sales tax will continue to grow but not at the 10% rate. A 5% increase ($1,505,600) in sales tax has been included in the FY 03-04 budget which is the largest percent increase that has been factored into a City budget over the last several years (generally, the increase has been 2% to 3%). This projection is optimistic and is contingent upon the economy and local spending not only maintaining FY 2002-03 levels, but also increasing 5% beyond that. There are a number of recently opened new business in the City(for example Wal-Mart) that should contribute to additional sales tax growth. { vi Motor Vehicle in Lieu Fees (VLF) - is estimated to be approximately $868,711 higher than the $10,981,289 received in FY 2002-2003. In FY 2002-03, the State, due to its budget crisis, withheld approximately $300,000 in payments due to the City. The VLF estimate for FY 2003-04 ($11,850,000) assumes that no payments will be withheld by the State and that the State will continue to "backfill" reduced vehicle registration fees to cities with State General Fund dollars. Also, an increase of $659,500 was factored into the FY 2003-04 VLF estimate. This $659,500 is based on the average growth the City has experienced in this revenue over the last 6 years, as published by the League of California Cities. Note: After the City's budget was adopted, the City learned that the State, as part of its budget-balancing measures, would be withholding approximately $2.2 million of the City's VLF revenue. The State is calling this forced withholding of payment a loan from cities to the State that will be repaid in FY 2005-2006. Because the City will not actually receive this $2.2 million until FY 2005-2006, it cannot be included in the City's Budgeted Reserve as it is currently and will have to be recorded and set aside in a separate reserve to be used after funds are actually received from the State. This development will be addressed in the City's Mid-Year Budget Review. Booking Fee Subvention — revenues collected in FY 2002-03 from the State were $689,100. Based on the Governor's preliminary State budget proposals, for FY 2003-04 it has been assumed this revenue from the State will not be received. Note: After the City's FY 2003-2004 Budget was adopted, the City learned that the State had reinstated this reimbursement to cities. For the City of San Bernardino, the amount is estimated to be $689,100. Property Taxes - are for FY 2003-2004 are budget at $7,955,000. This is consistent with the amount projected to be received in FY 2002-2003. Business Registration - revenue is estimated to increase 3.4% over FY 2002-03 levels. FY 02-03 is projected to increase about 7.8% over FY 2001-2002 which is the largest increase the City has seen in several years. It is anticipated that the City will maintain this amount but will not see another large growth again in FY 03-04. The 3.4% growth projected for FY 2003-04 is due primarily to revenues expected to be generated by a new audit/software program the City Clerk's office has obtained. Utility User Tax - revenue is projected to decrease by approximately 4% over FY 2002- 03 levels. The reduction in UUT is not attributed to a decline in utility usage, but rather to the recent reduction in Southern California Edison rates recently approved by the Public Utilities Commission (PUC). This rate reduction translates to an approximate loss in UUT revenue for the City of approximately $1,050,000. Increased revenue based on the unusually hot temperatures that occurred in July was also factored into the UUT projection. The City will also be able to reduce its electric expense budget but these expenditure savings will not off set the revenue loss. No adjustment was factored into the UUT revenue estimate for a possible Gas Company rate increase. Also, the UUT projection was not adjusted for any additional revenues that Vii might be realized as a result of the work the City's UUT auditor/consultants are performing. Franchise Tax —revenue has been increased by $363,400. This increase is due primarily to the revenue the City expects to receive from the Gas Company after the City's renegotiated Franchise Agreement with them is finalized. CDBG - revenues have been increased to reflect the additional $300,000 the City is going tto receive for Code Compliance as part of the FY 03-04 allocation. Weed Abatement — revenue has been decreased by $79,500 from FY 02-03 estimates. Collections in FY 2002-03 were approximately 45% higher than collections in FY 2001- 02. Code does not anticipate that the level of activity that occurred in FY 2002-03 will continue into FY 2003-04, which was unusually high compared to previous years' r„ collections. Building Demolition — has been decreased by approxmately $250,000 from FY 2002-03 estimates for the same reasons as Weed Abatement stated above. Planning Development Projects — revenues are budgeted $458,100 less than FY 2002- 03. Although an increase of approximately$11,900 has been factored into the projection, $470,000 of one-time revenue budgeted in FY 2002-03 related to the Planning Center Contract was backed out. Various Development Services Permits/Plan Check Fees — are projected to maintain at the same levels estimated for FY 2002-03. It is assumed that Development Services will continue to process the same quantity and size of projects as those processed in FY 2002- r 03. Sale of Property—revenue is expected to increase by $385,400 from the sale of two City owned property to EDA for housing purposes. The first property is located at Waterman and Fourth and the second is located in the Verdemont area near the Pet Cemetery. The revenue generated from this sale will offset a portion of the City's necessary match for grants related to the Santa Fe Depot Restoration project. Miscellaneous Other Revenue — has been increased a net amount of $20,300 for FY 2003-2004 to $300,000. Although a one-time refund from the State for Diesel Tax Fuel refund was removed from the projection, the projection was increased by $250,000 for the one-time payment from Southern CA Gas Co. for the use of City conduit in the Tippecanoe Bridge. General Fund Expenditures Budgeted General Fund expenditures total $106,255,000 which is $6,804,700 higher than the FY 2002-2003 Adopted Budget. This number, although increased from FY 2002-2003, includes $1,662,000 in expenditure reductions developed by departments to address the General Fund's shortfall. The reductions, by department, are discussed below and are itemized in Attachments A & B. A number of factors contributed to this increase in expenditures, but the most significant increases were in PERS costs, City Charter mandated salary increases, workers compensation costs, and liability premium costs. These items also are discussed below in related sections. Viii During the budget preparation process, the decision was also made to change where liability, workers compensation, and debt service line items are budgeted. These are changes in presentation only and do not change the financial position of the General Fund or any other of the City's funds. These changes are itemized and reconciled on Attachment B. Development Services- $31,300 has been included for the City's share (as a member agency of the County's Stormwater Program) of the triennial review of the Water Quality Control Plan for the Santa Ana River Basin. Additionally, the City has been notified that the State Water Resources Board is requiring the City to pay an increased amount of $15,000 for annual waste discharge fees. Additional contractual funds of $6,000 were also included in Development Services budget for new requirements effective February 2004 related to the Congestion Management Plan (CPM). $215,100 in department proposed expenditure reductions have also been factored into Development Services' budget. These reductions were discussed during the "budget brainstorm" meetings. $85,000 of the savings is projected to be generated in electric savings by equipping streetlights with energy saving upgrades. An additional $25,000 in savings is hoped to be realized if efforts to lobby the PUC to allow a limited non-light load on street lights or traffic signal meters is successful. $74,600 of the savings will be realized from leaving a vacant Senior Administrative Analyst position unfunded in FY 2003-04. The remaining savings are a result of eliminating funding for most meetings and conferences, reducing funding for PC and software upgrades, and reprogramming Nextel phones to 2-way radio use only. Fire Department- Included in the Fire Department's budget is an additional $500,000 for increased overtime costs. The Fire Department will continue to explore ways to control increasing overtime costs due primarily to increased injuries and constant manning requirements. Overtime will be monitored and reassessed during the City's FY 2003-04 mid-year budget review. Facilities Management- An increase of$23,300 for Metrolink security costs has been factored into Facilities Management's proposed budget. A total of $85,000 for various renovations throughout City facilities as needed has been reduced from Facilities Management's budget in light of the City's severe budget situation. Facilities Management will also generate $40,100 in savings by leaving a vacant Maintenance Mechanic position unfunded in FY 2003-04. Custodial hours have been reduced and service work on chillers will be performed by City staff when possible. In total, Facilities Management developed $165,100 in expenditure reduction measures. Finance - In order to achieve savings, the Finance Department has proposed to eliminate funding for a vacant Accountant position and a vacant Assistant Buyer position. Combined, savings for these two vacant positions will result in savings of$91,200. Contractual services will be increased by $11,200 to provide temporary professional services for special projects and traditionally busy times, like year-end audit. Net savings total $80,000. General Government - $2,300,000 has been budgeted in General Government in anticipation of FY 2003-2004 Charter 186 raises, and any other increased benefits and/or compensation that might be negotiated for Police and Fire Safety and the Management/Confidential group. The ix General Unit and Mid-Management groups have already negotiated increases with the City that have been factored into departmental budgets. The City's share of the Santa Fe Depot grant match has been increased by $135,400. EDA will be budgeting a similar amount for their commitment to the project. In FY 2002-2003, the City and EDA each budgeted $250,000 for this grant match. In FY 2003-2004 the City and EDA will each budget $385,400. FY 2003-2004 is expected to be the last year the City will be required to budget for this item. Funding for the Convention & Visitors Bureau (CVB) has been reduced by$21,000 to $399,000. It is important to note that the actual amount of rebates granted is unknown, and may vary widely from what has been budgeted. Per the City's agreement with the Auto Center, the amount budgeted to reimburse the Auto Center for the reader board has been reduced by $25,000 for FY 2003-04. Also, based on the City's agreement with La Mesa RV, the amount budgeted to reimburse La Mesa RV for sales tax has been reduced from $124,000 to $62,000. Mayor's Office — A total of$55,000 in cuts has been factored in to the Mayor's Office budget. The Mayor's marketing program has been reduced, funding for after-school programs has been reduced, and funds for the Human Relations Committee have also been reduced. City Attorney— In February the Mayor and Council approved an increase to the City Attorney's budget of $227,000, of which $90,000 was from the General Fund. The City Attorney's FY 2003-04 budget is equal to their original FY 2002-2003 adopted budget ($2,272,800) plus the $90,000 that was approved in February 2003. City Administrator—The City Administrator is proposing expenditure reductions of$27,700 by sharing an Administrative Analyst II position with the Development Services Department and by shifting 25% of the costs of a Secretary position to the AB 2766 Fund, which is managed by the City Administrator's Office. The Administrative Analyst will work 25% of the time in Development Services, charging time to capital projects. The City Administrator's budget also N includes an increase of $12,200 for executive recruitment costs related to the vacant City Engineer position. Police Department— $495,400 in expenditure savings measures has been included in the Police Department's FY 2003-2004 proposed budget. $306,900 of these measures were discussed in the preliminary budget and are itemized on page 4 of attachment "A." The remaining $188,500 in reductions were approved during the Council workshops in June and July and are itemized on page 2 of attachment `B." Some of the larger items include: - Eliminate funding for FY 2003-2004 for the following authorized but vacant positions: (2) Community Service Officer I positions ($72,600); (1) Police Officer position ($79,000); and (1)Forensic Technician III position ($62,600). - Reorganizing the Records Bureau to eliminate the contract services and bring them in- 'w house ($109,500) - Reduce budget allocation for part-time dispatcher salaries ($30,000) - Reduce budget allocation for debt service on patrol vehicles — payment came in less than anticipated ($49,000) - The balance of the reductions is in miscellaneous operating costs such as training, pager usage, and equipment. X The Police Department was able to budget $132,000 of new equipment purchases in the Asset Forfeiture Fund. The Asset Forfeiture fund is discussed in greater detail under"Other Funds." N Human Resources- Expenditure reductions of $114,800 have been factored into the Human Resources budget. $69,800 in savings is from deleting an Administrative Analyst II position and moving the employee to the same position in Public Services (charging time between the Refuse and Sewer funds). Human Resources has also proposed eliminating $45,000 in funds for citywide training programs. Parks and Recreation- $163,400 in expenditure reductions have been factored into Parks & Recreation's FY 2003-2004 budget. The majority of savings will be achieved by: reducing part-time hours by$30,300 * - eliminating funding for (1) vacant Community Center Manager I position ($44,700); leaving a Senior Recreation Supervisor position unfunded for six months ($31,200); and extending leave of absence for CID Recreation Therapist ($19,100). - reducing contract mowing services and reduce mowing frequency in winter months ($21,900) This year, without increasing their overall expenditures, the Parks and Recreation Department reorganized their department budget and created three new divisions: Norton Gym/Galaxy Center, Community Center, and Aquatics/Sports. Funding levels were not changed because of this budget restructuring; the purpose was to more accurately track programs within the department. Code Compliance — Expenditures have been reduced by $28,900. Reductions were made in training and advertising accounts, and weed abatement contracts have been reduced by $10,000. It should also be noted that Code Compliance was able to secure an additional $300,000 in CDBG funds to offset expenditures previously incurred by the General Fund. ,�. City Clerk — $55,400 in savings is included in the City Clerk's budget by eliminating funding 4 for a vacant Business Registration Coordinator position in FY 2003-2004. An increase of $100,000 was also included in the City Clerk's budget for November election costs. $57,300 was added to the City Clerk's budget for TOT and Business Registration audit services, however these services are projected to generate $130,000 in additional TOT and Business Registration revenue. Council Office — By eliminating funding for a vacant Secretary position, the Council Office has reduced expenditures by$44,200 for FY 2003-2004. Civil Service — Eliminatin g funding for a vacant Personal Analyst position will reduce Civil Service's expenditures by$62,600 for FY 2003-2004. Public Services — Overall, Public Services reduced expenditures by $212,200. Eliminating funding for (1) vacant Heavy Equipment Operator in the asphalt crew and (1) vacant Maintenance Worker I position in the right-of-way crew, as well as reducing overtime costs, has resulted in a reduction of$107,200 for FY 2003-2004. Contract tree trimming has been reduced by $70,000 to $250,000; and contract concrete funding has been reduced by $50,000 to $100,000. $15,000 was added to Public Services budget to perform pavement infrastructure Xi rrr -- repairs for the Water Department, however this project will generate $25,000 in reimbursement revenue to the City. $50,000 was added to the Streets Division to address wear and tear caused to City streets by heavy trucks, specifically by Refuse. Accordingly, the Refuse Fund will reimburse the General Fund through a transfer-in for this additional $50,000. General Fund Transfers Transfers into and out of the General Fund have changed from FY 2002-2003. Discussed below are some of the major changes that were factored in the preliminary FY 2003-2004 budget. *� Transfers-In: .•r Overall transfers in the General Fund are $821,300 higher than originally estimated. The majority of the increases are the result of ideas that came from the budget brainstorming meetings. Below is a summary of the major changes to the General Fund Transfers-In. Gas Tax transfer into the General Fund was increased by $100,000 to offset more of the Street Lighting costs budgeted in the General Fund. Refuse transfer into the General Fund was increased by $550,000 to cover more of the general administration costs and $50,000 for street maintenance repairs due to damage caused on the roads from the Refuse trucks. Telephone Fund transfer into the General Fund was added in the amount of$400,000 for FY 2003-2004. This transfer is moving the excess balance in the Telephone Fund into the General Fund to help reduce the budget shortfall. This transfer is a one-time item and will probably not be available to do for FY 2004-2005. Cultural Development Fund transfer into the General Fund was increased $189,000 over the original FY 2002-2003 budget. This increase is the result of several projects with anticipated completion in FY 2003-2004. A combined increased transfer into the General Fund of$94,300 from % Cent Sales Tax Fund Sewer Line Maintenance Fund, and AB2766 was included in the Preliminary FY .. 2003-2004 budget to help cover increased general administrative costs. Transfers-Out: Over all transfers-out of the General Fund are $193,000 higher than originally estimated. This increased cost is the result of several funds having higher personnel costs due to negotiated pay increases and regular employee step increases. Below is a summary of the major changes. Stadium Fund transfer from the General Fund to support operating costs has been decreased a net $8,400 for a total of$245,900. Library Fund transfer from the General Fund was decreased a net total of $614,900. $51,400 was added to the transfer to cover salary increases and other operating costs. xii However, the transfer was reduced by $666,300 since debt service on the main library was moved out of the Library Fund and is now budgeted directly in the General Fund. Animal Control Fund transfer from the General Fund was increased $50,600 to cover salary increases and other operating costs for a total transfer of$386,000. CATV transfer from the General Fund was increased by $61,200 for a total of$463,400 for salary increases and other operating costs. CATV also had a decrease in revenue generation which results in higher costs to the General Fund. Cemetery transfer from the General Fund was decreased by $15,500 for a total of$48,500 to cover operating costs. OTHER FUNDS OVERVIEW Other funds include special revenue funds such as Refuse, Library, Animal Control, Stadium, Asset Forfeiture and Transportation. It also includes internal service funds such as Fleet, Information Services (IS) and Worker's Compensation. The Workers Compensation Fund and Liability Fund experienced dramatic increases this year which are discussed below. However, expenditure levels for the Fleet Fund, Telephone Fund, and Information Services Fund were reduced and some of the savings have been passed on to the General Fund through reduced chargebacks. Some key points the Mayor and Council should note about other funds include: Fleet Services — Fleet operational costs (charge backed to other City Departments) have been p ( g reduced by approximately 6% ($290,000) over the amount budgeted for FY 2002-2003. $114,100 of these savings directly benefits the General Fund in lowered Fleet chargebacks. Fleet has achieved this savings by reorganizing work schedules, reducing outside vehicle maintenance costs, and reducing parts and materials purchases. Additionally, over the past few years, a number of new vehicles, especially for Refuse, have been purchased, reducing the frequency of repairs. In light of the City's budget situation, vehicle replacement contributions by General Fund Departments have been reduced by $203,800. The City recognizes the importance of keeping the Fleet up to date, so reducing instead of eliminating contributions will balance out the need to keep the City's Fleet operational, while recognizing that budget reductions are necessary. Telephone Fund — Telephone charges to General Fund departments have been reduced by approximately 17%. This is a result of audits conducted by Facilities Management to delete unused or unnecessary ports. Every year, the Telephone Fund also factors in a surcharge toward replacing aging equipment, but again, in light of the City's budget situation, this surcharge has been eliminated for FY 2003-2004. Information Services Fund — Charges for Information Services to all City departments have been reduced by approximately $498,700. $451,800 of these savings directly benefits the General Fund in lower chargebacks to departments. Information Services was able to achieve this reduction by eliminating funding ($120,000) toward a citywide upgrade project, reducing miscellaneous equipment purchases and reducing training funds. xiii Also, it was previously anticipated that $196,000 would be required as the first year debt service payment for financing the CAD/RMS/AVL upgrade. However, in the current FY 2002-2003, a combination of funds including funds from the State, the Asset Forfeiture Fund, and the IS Fund's unappropriated fund balance, were used to pay for the upgrade, so financing was not necessary. Liability Fund — The budget for insurance premiums has increased by approximately 37% from $962,000 to $1,320,000. All other line items in the budget have remained consistent with FY 2002-2003 levels. Risk Management did delete $13,000 in funding for a part-time clerk to offset some of the increased costs. $266,900 of increased costs for insurance premiums directly affects the General Fund through increased chargebacks. Worker's Compensation Fund — This fund also has experienced dramatic increases in expenditures, primarily due to State legislation that increased benefit amounts for injured workers. Insurance premiums have also increased. Worker's Compensation chargebacks to the General Fund are anticipated to increase by$581,800, or 24%. Library Fund — The Library has reduced their book account by $195,700 to offset the decrease in State Public Library funds. In FY 2001-02, approximately $289,000 was received in State funds. For FY 2002-2003, that amount is anticipated to be only $179,000 and for FY 2003-2004 the projection is lowered to approximately $100,000. Even with the Library's expenditure reduction of $195,700, the City had to increase its General Fund transfer-in to the Library by $51,400 to offset revenue loss and MOU salary increases. The Library expenditure budget was also reduced by $666,300 since debt service on the main library was moved out of the Library Fund and is now budgeted directly in the General Fund Asset Forfeiture Fund - As mentioned earlier, the Police Department was able to budget $132,000 of equipment purchases in the Asset Forfeiture fund. $126,000 of this is for a comprehensive audio-video upgrade of the Detective Bureau's interview rooms. Also included in the Asset Forfeiture budget is $253,700 in grant match requirements for the Night Light Grant, the SHO grant, the JAIBG grant, and the Homeland Security Overtime grant. Refuse Fund — Refuse expenditures are budgeted at $16,893,200, which is $704,000 more than the original FY 2002-03 Adopted Budget. A portion of these increased costs was in personnel costs which resulted from MOU negotiated increases and regular employee step increases. rr The following capital purchases were also included in the FY 2003-2004 budget: $40,000 for two replacement pick-up trucks in the Residential division; $120,000 for (2) replacement rear- load type trucks in the Residential and Commercial divisions (these vehicle, as required by law, will be alternative fuel vehicles); $80,000 for (2) replacement bin trucks for the Commercial division; and, $10,000 for a replacement high — speed printer that is compatible with the new billing system. $124,100 was also included in Refuse expenditures for the City's match to the planned fueling station. In addition to increased budgeted expenditures,, ud eted ex ditures the Refuse Fund transfer to the General Fund was also increased $550,000 over FY 2002-2003. xiv The Refuse Fund's FY 2003-2004 revenues are budgeted $797,000 higher than the FY 2002- 2003 original revenue budget. In addition it is anticipated the Refuse Fund will have an estimated beginning fund balance of approximately $1,250,000 on July 1, 2003 which is also being used to help cover the increased FY 2003-2004 costs. Soccer Field Complex Fund—FY 2003-2004 will be the first full year that the City is budgeting for the Soccer Field Complex. Based on estimated revenues and expenditures for the Soccer Fields it is anticipated that the fund will be self-supporting and no financial support from the General Fund has been factored into the budget. CAPITAL PROJECTS The City's five-year Capital Improvement Program (CIP) was actually approved after adoption of the City's FY 2003-2004 Budget; however the proposed expenditures for FY 2003-2004 have been included in the Final Budget document. The Mayor and Council worked closely with Development Services to prioritize capital projects within the City. Extensive detail regarding proposed projects can be found in the Five-Year CIP document, but some general information and projects of note are discussed below. st Gas Tax - $2,521,400 in projects has been budgeted in the Gas Tax Fund. Included in this amount is $200,000 for slurry seal of various locations and $425,000 toward the Santa Fe Depot. An additional $2,810,000 is budgeted as a transfer to the General Fund to offset a portion of street lighting and street maintenance costs. Measure I (1/2 Cent Sales Tax) - $6,645,500 has been budgeted in the Measure I Fund for projects related to the relief of traffic congestion through maintenance of streets and highways within our City. $200,000 has been budgeted for safety improvements citywide. Numerous specific projects have been budgeted,but some of the larger include: • $491,800 for the various project phases related to State Street • $592,900 for improvements on Hospitality Lane from Carnegie to Tippecanoe • $500,000 for Campus Parkway street construction Traffic Congestion Fund — For FY 2003-2004, the State did not appropriate AB 2928 funds to cities or counties due to the State budget crisis. The City has budgeted the $346,500 that still remains from the previous year on various smaller projects throughout the City. Ws Street Construction Fund - The Street Construction Fund is used to account for major projects and is primarily reimbursed from other governmental agencies (federal and state). $5,147,800 in projects has been budgeted in the Street Construction Fund. Of this amount, $1,896,500 is related to the State Street project. $1,798,800 is related to the Harriman Place realignment (commonly referred to as the "HUB"project). Park Construction Fund — Funding is received through developer fees and state bond issues. $3,970,800 has been budgeted in anticipated projects. Of this amount, $725,300 is for playground equipment and ADA resurfacin g; $805,600 is for park upgrades at 5 locations, and $550,000 is for roofing projects at 5 locations. xv Sewer Line Construction Fund - $6,271,100 in projects has been included in the FY 2003-04 budget. $1,314,000 of this is to fund replacement of a sewer main in Arrowhead Ave between Mill St. and Chandler Place. Numerous other line extensions and replacements have been budgeted throughout the City. Storm Drain Construction Fund — Funds are received from developers and are used to expand or improve the City's storm drain system. $2,566,400 in projects has been included in the Storm Drain FY 2003-04 Budget. $879,000 of this is for the Timber Creek Channel project; however $250,000 will be reimbursed to the City from IVDA. GRANT FUNDING City departments have done another excellent fob in securing grant funding for FY 2003-2004. The Mayor and Council should note that there is a competitive aspect to many of these grants and the City is often in competition with other agencies for the same grant dollars. Staff has done an excellent job of detailing by Department the grants that have been budgeted for in FY 2003-2004. CONCLUSION The City of San Bernardino's elected officials, employees, and citizens faced many challenges in adopting a balanced budget for FY 2003-2004. These and additional challenges will continue into FY 2004-2005. This budget document has been designed to assist the Mayor and Council in facing these challenges. Although careful preparation has gone into this document, it must be considered a flexible document. The annual budget, while a financial plan for the City, must be dynamic enough to accommodate the unanticipated. On a final note, sincere appreciation is extended to the Finance Department for their efforts in developing, designing and assembling the FY 2003-2004 Budget. xvi 000000000000000000 00000 Z o 0 0 0 0 0 C 0 0 0 0 0 0 0 0 0 0 o y Z 0 0 0 0 0 tD O m (D O V m T tD r` O O N N a O O' C d M M m N V' n 0 O h O M m M m m C d N m N m N m 'E 'D W M M (O •E m M M h M O O r r M Of h (n M N N O O r Q� N r M p N IA N C O LL m m N N M m N M c M O LL m m r t7 N a a a N O O O O O O O O O O O O O O IA O O O C c o o O 0 0 0 0 0 O O O O O C O O N E p d O N 7 m N N O tD •- N N m O n j ON to 7 N M f� 4 O N LO O �(] (D t` m ^ E O y �- !� d J 'fJ C �n N N W aJ O O aJ O N r EO a J m N U a LL Q d d d m m o o m V d O O U C O N C O .L-. 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Adjustments \Previously Approved Changes" (detail for column 14) DEPARTMENT AMOUNT EXPLANATION City Clerk 100,000 Funding for November election City Treasurer 1,200 Increase for armored car contract and misc.materials &supplies City Attorney In February the Mayor and Council approved an increase to the City Attorney's budget of $227,000, of which $90,000 was General Fund. The City Attorney's FY 03-04 budget is equal to their original FY 02-03 adopted budget($2,272,800) plus the $90,000 that was approved in February 2003. This $40,900 is the difference between adjustments for 40,900 MOU/step increases and Internal Service changes and the $90,000. Code Compliance 8,200 Change in grant funding for Housing Improvement Program General Decrease funding to CVB ($21,000); decrease Auto Reader Board ($25,000); increase cost Government for Hearing Officer$12,300; add UUT Business Rebate $13,000; increase in various professional contractual services $32,600; increase Santa Fe Depot grant match $135,400; payment to EDA for FY 02 South Valle COP$52,900; LAFCO dues $29,900; decrease La Mesa RV sales tax agreement($62,000); decrease misc. maintenance&operation (41,600) accounts ($9,700); delete land purchase ($200,000). Net decrease of$41,600 City Administrator 12,200 Increase for professional/contractual services for the City Engineer Recruitment Development $31,300 for triennial review of Water Quality Control Plan for Santa Ana River Basin; Services $15,000 for increase in Annual Waste Discharge Fees (WDR)as part of NPDES Program; $700 for testing City Yard stormwater runoff testing; $6,000 for required Congestion 55,300 Management Plan. Police ($144,000) increased grant credit to correspond with increased salaries; $21,100 net misc. (115,100) contractual costs; $9,100 net increased m &o accounts; ($1,300)decreased capital. Facilities Management 87,300 $64,000 misc. renovations; $23,300 increased Metrolink security Public Services Increase funding for street maintenance caused by Refuse trucks'wear and tear on City 50,000 roads-corresponding transfer-in from Refuse Fund Total 198,400 Animal Control 5,500 Previously approved M & O costs related to Loma Linda contract CATV Delete one-time consultant contract to assist with renegotiating franchises ($26,000); (11,600) $14,400 for increased part-time and per-diem help based on past history Total 6,100 P- "Health Insurance & Retiree Health (detail for column 15) DEPARTMENT AMOUNT 1EXPLANATION General $110,000 anticipated health insurance costs; $40,000 mandated by PERS retirees health Government 150,000 insurance costs increased benefit. xviii ,r Budget Reductions Included in Preliminary from Proposed List (Attachment A continued) !(page 3 of 4) Reduction Included in FY 03-04 General Fund Preliminary Department De artment Reduction Description Document Totals Grand Total Administration Transfer 25%of Secretary salary from General Fund to AB2766 Fund $ 10,000 iAssign Admin Analyst II to work in Development Services/Capital Projects 25%of the time $ 17,200 $ 27,200 City Clerk Eliminate funding for vacant Business Registration Coordinator position S 55,400 $ 55,400 Civil Service Eliminate funding for vacant Personnel Analyst position $ 62,600 - i $ 62,600 -- Code Compliance 'Reduce meetings and conferences from$2,500 to$500 I$ 2,000 Reduce education and training from$8,000 to$1,000 , $ 7,000 Reduce weed abatement contract services $ 10,000 Reduce advertising from$12,900 to$3,000 $ 9,900 $ 28,900 Council Office Eliminate funding for vacant Secretary $ 44,200 Development Services Delete meetings and conferences funding $ 12,500 Reprogram Nextels to 2-way radio use only $ 8,000 - i Eliminate funding for vacant Sr.Analyst position $ 74,600 Reduce contributions for PC replacements $ 10,000 $ 105,100 Facilities Eliminate funding for vacant Maintenance Mechanic position $ 40,100 Reduce art-time custodial hours $ 20,000 Reduce contract services for chiller service/maintenance $ 20,000 ! Reduce alterations/renovations budget $ 85,000 i $ 165,100 Human Resources Delete Admin Analyst II position;transfer employee to Public Services vacancy(split between Refuse and Sewer Funds) $ 69,800 Discontinue employee training programs FY 03/04 $ 45,000 - $ 114,800 -- - - - Mayor's Office _ ',Reductions in professional/contractual line item $ 45,000 ;Reductions in other professional services line item $ 10,000 -- - -I-- $ 5 05 00 Park&Recreation Hold Sr.Rec Supervisor vacant for 6 months $_ 31,200 Close inventory supply at the main office;reduce part-time t staff hours $ ---10,300 -- - - � Reduce part-time hours for afterschool programs now being handled by the School District $ 20,000 I Eliminate funding for vacant Community Center Manager I- Senior Center $ 44,700 $ 106,200 xix Attachment A continued (page 4 of 4 Reduction Included in FY 03-04 General Fund Preliminary Department Department Reduction Descri tion Document Totals Grand Total Police Reduce stipends for reserve officers $ 10,000 _ Eliminate funding for 2 authorized Community Service Officer I positions(vacant) $ 72,600 Eliminate funding for(1)authorized Police Officer position j (vacant) $ 79,000 j Reduce vehicle rentals $ 15,000 Eliminate funding for (1)authorized Forensic Tech III osition(vacant) - _ $ 62,600 I Reduce dept supplies $ 10,000 Eliminate replacement chairs $ 2,500 Reduce building maintenance $ 10,000 Postpone exterior window washing $ 1,500 Eliminate 57 pagers - $ 4,800 1 Reduce purchase of vests $ 20,000 Reduce recruitment advertising $ 2,700 Reduce non-POST training $ 6,000 Reduce POST training $ 10,200 $ 306,900 Public Services Reduce contractual tree trimming from$320,000 to$250,000 1 $ 70,000 _ Reduce contract concrete repairs from$150,000 to$100,000 $ 50,000 Eliminate overtime in right-of-way unit $ 31,000 , Eliminate funding for(1)vacant Heavy Equipment Operator in asphalt unit $ 41,900 Eliminate funding for(1)vacant Maint Worker I position in right-of-way unit i $ 34,300 $ 227,200 Finance Eliminate funding for(1)vacant Assistant Buyer position $42,800)/increase contractual$2,800 $ 40,000 Eliminate funding for(1)vacant Accountant position ($48,400)/increase contractual$8,400. $ 40,000 $ 80,000 GENERAL FUND TOTAL __ - 1,378,600 a Reduction Included in FY 03-04 ~ Funds Supported by Preliminary Department General Fund Reduction Description Document Totals Grand Total Animal Control Eliminate funding for one vacant Animal Control Officer;misc - M&O cuts $ 46,500 Allow City Vet Tech to euthanize animals in field $ 5,000 - - - -- $ 51,500 Library Reduction of book account to offset loss of State Revenue $ 1951700 $ 195,700 - TOTAL � ; 247,200 x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O o 0 0 C «� O M 1!9 r Q1 tD N tD tS1 O r M n r O '- O O d m tD 'M M OD tl') Qf tD O M ti N ti Of (D M r (D m (t7 (0 O O M (!'f Of O p C CL � N OO M a � M C w co N N N O Op O T O(n Q ( I O 'p> N^ M N LL O O LL -0 'a N N 0) M N CM A oM t`f LL N LL (� O O O O O O O O O O CD A • C O N O O 00 O� C c0 O p J O O d E N pMp E 0'U N O ° Q p , C CD (D E m E 0 N ° 3 p z ° 0 �CL L «1 0 'a 0 7 '0 p LL N N CD cc ,u, °•00 � a` CL CO _ d 0 0 c ° o ° o 0 (D o L c y Q o V L L R J N N m m 0 U m V m a' CL m d 0 0 0 0 0 o m N o 0 0 0 0 0 0 0 Lw' �- W c OOOOO o c o 000 0 0 0 0 /�yy /u�j p U N O N N N O O U V N O w Q) Q O m c u U N Ln CO (D m " m o avi v o o _Z a a u7 W N N Q) N (D W to D m W W � Q J W c c o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o c c o 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C. o O o O N l0 ' m m a aC) O) O N m m C (D Vi N O M O) (h M w N Cl) Cl) O O m a to - 0)c C m N N (OD O N N N V' M m m tD tD �' O c E (D (OD O 0 � O N N Cli O d c m C 0 0 t0 d C m 0 m N N O) O m OQ N L m U') N N L ` m (h O O Q v a` V a N J cr- 00000000000000000° cam- o o o 0 0 A Q - o m« 00000000o00oo0000 - 0 p)„ o 0 0 0 0 O z y 9 c _ N (D O m O � V m h C � O t` O O D) O) 'p c _ O r O O (D O Cl O O '- O (f') t� N h to m t� N (� N m m (D tr) to p •- O O r- O O p) �y LL t0 cl � (no -v hom n ct is o ON o o r) (n L d N (_a M N .- m L d N J N N N O m O) LL Cl L) O LL N 0 0 0 0 0 ac) 0 0 0 0 0 0 0 0 0 0° CL 0 C. 0 E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E o 0 0 M c 0 O V N V r- M O O V r' M (D r n CD th Cn V c O O O O ' O Z O "m 70 () O (h O V W d N Y M m f) 0) �- m L d -d 0 C m Y a O o O n O O r � 0 L - m O c m m c O (D M QLL p J O ?' 3: U c 01 0 0 0 o m o 0 0 0 O U O O O C U o 0 O o Z - O O m'Z c7 M O O 0 EM 0 C c0 t` m-IT (D p) O C tO (OD (OD m cn O O U M Ic0 L_ A to V V (OD ") L i0 co (D N N W L d N L d N L � U U w 0 0 C. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C. 0 0 0 0 ° Z` 0 0 0 0 0 0 C. 0 0 0 0 0 0 0 0 0 0 ° 0 0 0 0 o Z m (D � (D m cl (D O V CD O) (D f` O O N N V (D t4 « O C a CO n (0 C 9 c 41 Ch M m N rf 1�(D O t` O M m (7 (D 00 °' c p N N(n m N W C O a) N C Q) (h V M co (D t` LO m (+7 m m m )n � V - N G m co (h t` M ~ E U CT O t` Lo m N N O O Q) to M E LO (n N O R w - 7 y io m N N Cl) m Nr-- M (n ('> (6 m r) L6 LL. 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The Mayor is elected at large by voters citywide while the seven (7) Councilmembers are elected by voters within their respective wards. Through the delegation of the Mayor, the City Administrator provides overall management and supervision of all City departments. The City provides the following services: public safety (police and fire), highways and streets, sanitation, health and social services, culture-recreation, public improvements, community development (planning, building and zoning), public utilities (water and sewage), and general administrative services. Annual Budtet Process Mid-Year Budget Review The City's fiscal year begins July 1St and ends on June 30th. Preparation for the annual budget process actually begins with a mid-year review of the current year's budget. In February, City departments are asked to estimate what their actual expenditures and revenues will be at June 30th based on actual expenditures and revenues received through December (the first half of the fiscal year). Finance Department staff analyzes the departmental estimates and makes adjustments to the estimates as needed. A report is then presented to the Mayor and Council which not only details what year-end expenditures and revenues are estimated to be, but also gives a preliminary first estimate of the City's budget needs for the upcoming year. Preliminary Budget Preparation Departments are given their budget instructions in March. The budget instructions include: bottom-line departmental budget amounts, personnel costs for currently authorized budgeted positions, costs for internal service charges, instructions on how to use the automated budget system and current year revenue information. City departments are essentially held to the same bottom-line budget amounts as allocated in the current budget year with adjustments for changes in internal service charges, negotiated changes in personnel costs, increases/decreases in retirement and health benefit costs, and any other specific changes approved by the Director of Finance and City Administrator. Internal Service Departments (Management Information Systems (MIS), Fleet Services, Risk Management, Utilities and Telephone) prepare their expenditure and revenue budgets prior to other City departments so that internal service charges can be developed and included with the budget information and instructions given to other City departments. Preliminary Budget Review Budget submittals are due back in Finance in early April for review and analysis before submittal to the City Administrator. Finance staff makes adjustments to departmental submittals as needed. xxiii Idw Throughout the month of April, budget hearings are held with individual City departments, Finance staff, and the City Administrator. During the hearings, departments present their budget submittals and explain any requests for increased funding. Upon completion of hearings with each individual department, the City Administrator makes final adjustments to the departmental requests. A preliminary budget document is developed which presents the cost of providing service to the community at current levels (no service reductions are included in the Preliminary Budget Document). The Preliminary Budget Document also presents the estimated funding resources available, given the current economic outlook, legal restrictions, and the availability of state and federal funding. The Preliminary Budget Document is presented to the Mayor and Council in early May. +r. Final Budget Adoption A series of special Council meetings are held in the month of June to review the Preliminary Budget Document and, if necessary, discuss options for balancing the City's budget. Departmental suggestions for revenue enhancements and expenditure reductions are presented to the Mayor and Council for their consideration. By June 30th, the Council adopts a balanced budget through passage of a resolution. Bud etary Control and Accountin The City utilizes the following general procedures in establishing its annual budgets: • The Annual Budget adopted by the Common Council provides for the City's general operations. Such annual budget includes proposed expenditures and estimated revenues for all Governmental Fund Types, except for the following: - The Federal and State Programs Special Revenue Fund. - The A.D. #5861 Redemption, Assessment District #971, Assessment District #985, Assessment District #987, 1995 Police Station C.O.P., City Hall Refinance and Assessment District#1015 Debt Service Funds. - The Special Assessments, Verdemont, Assessment District #1015, 1995 Police Station C.O.P. Improvements and City Hall Refunding Capital Projects Funds. Formal budgetary control is not employed for these funds because effective budgetary control is achieved alternatively through the provisions of the bond indentures and by other special agreements. • The City Administrator or designee is authorized to administratively transfer budgeted amounts (with the exception of personnel accounts) within departments up to $25,000. Any other transfers or amendments to the budget required the approval of the City Council. Actual expenditures may not exceed budgeted appropriations at the department xxiv • level for the General Fund and at the fund level for all other budgeted funds. The budget figures used in the financial statements are final adjusted amounts. • The budget is formally integrated into the accounting system and employed as a managed control device during the year for all funds. • Budgets for the budgeted Governmental Fund Types are adopted on a basis consistent with generally accepted accounting principles. OP • At fiscal year-end, operating budget appropriations lapse; however, incomplete capital improvements, equipment and contractual appropriations and can be carried over to the following year upon approval by the Mayor and Common Council. Significant Accounting Policies Reporting Entity As required by generally accepted accounting principles, the City's financial statements present the activities of the City and its component units, entities for which the City is considered to be financially accountable. Blended component units, although legally separate entities, are, in substance, part of the City's operations and so data from these units are combined with data of p' the primary government. Each discretely presented component unit, on the other hand, is reported in a separate column in the combined financial statements to emphasize it is legally separate from the government. Each blended and discretely presented component unit has a June 30 year-end. Because these blended units are legally separate entities, budgets for these entities are adopted separately by their respective boards and not included in this document. Blended Components Units: The Economic Development Agency (Agency) of the City serves all the citizens of the City and is governed by a board comprised of the City's elected council. The activity of the Agency is reported as a separate fund in the special revenue, debt service, capital projects and enterprise fund types. Included with the Agency's activities is the San Bernardino Joint Powers Financing Authority which is a blended component unit of the Agency. Discretely presented Component Units: The Municipal Water Department (Department) of the City serves all the citizens of the City and is governed by a board whose members are appointed by the mayor of the City. The Department operates three enterprise funds: the Water utility, Sewer Utility and Geothermal utility Enterprise Funds. Each of the Department's utilities are reported as separate enterprise funds. Included with the Department's activities is the West End Water Development, Treatment and Conservation Joint Powers Authority, the San Bernardino Public Safety Authority and the Colton/San Bernardino Regional Tertiary Treatment and Water Reclamation Authority, all of which are reported as blended component units of the Department. Complete financial statements and budgets of the individual component units can be obtained directly from their administrative offices. xxv Economic Development Agency 201 North "E" Street, Third Floor San Bernardino, CA 92401 Municipal Water Department of the City of San Bernardino 300 North "D" Street, Fifth Floor San Bernardino, CA 92402 Measurement Focus Basis of Accounting, and Basis of Presentation The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction can be determined "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year- ' end. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and judgments and claims which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Sales taxes collected and held by the state at year end on behalf of the City are also recognized as revenue. Other receipts and taxes become measurable and available when cash is received by the City and are recognized as revenue at that time. Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. xxvi a The special revenue funds account for revenue sources that are legally restricted to expenditure for specific purposes (not including major capital projects). The debt service funds account for the servicing of general long-term debt not being financed by proprietary funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable FASB pronouncements in accounting and reporting for its proprietary operations. Proprietary funds include the following fund types: Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the council has decided that the determination of revenues earned costs incurred and/or net income is necessary for management accountability. Internal service funds account for operations that provide services to other departments or agencies of the City, or to other governments, on a cost-reimbursement basis. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. Trust funds account for assets held by the City under the terms of a formal trust agreement. The agency fund is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the modified accrual basis of accounting. This fund is used to account for assets that the City holds for others in an agency i capacity. Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific purpose. Reservations of retained earnings are limited to outside third- party restrictions. Designations of fund balance represent management plans that are subject to change. The proprietary funds' contributed capital represent equity through capital grants and capital contributions from developers, customers or other funds. xxvii ' FY 2003-2004 BUDGET CALENDAR ' Monday, March 10 Finance distributes goals, accomplishments, descriptive text, and organizational charts to departments for update Monday, March 17 Finance distributes budgeted personnel information to departments Monday, March 24 Personnel changes due back to Finance from Internal Service Departments r Tuesday, March 25 Internal Service Departments receive expenditure/revenue budget instructions Wednesday, March 26 Updated goals, accomplishments, descriptive text, and organizational charts due back to Finance Thursday, March 27 Personnel changes due back from all other departments Monday, April 14 Internal Service expenditure budgets/revenues due back to Finance Monday, April 14 to , Budget Hearings with Internal Service Departments if Thursday, April 17 necessary ' Thursday, May 1 Draft expenditure & revenue budgets distributed to departments Tuesday, May 13 Reviewed draft expenditure & revenue budgets due back to Finance from departments Tuesday May 13 to Budget hearings with departments if necessary Tuesday May 20 Monday, June 2 Target Date to Distribute Preliminary Budget Document June Meetings/Workshops with Council Monday, June 30th Target date for Mayor and Council adoption of final FY 2003-2004 Budget xxviii 6 City of San Bernardino Judith Valles, Mayor Our Vision: Our vision for the City of San Bernardino is for it to be strong and prosperous. The City of San Bernardino will be the hub of economic growth in the Inland Empire. San Bernardino will offer a wide range of housing, recreation, cultural, educational, and employment opportunities for all who come live and work here. A strong sense of community will continue to grow and thrive within our city limits. Our Mission: Our mission is to provide quality and cost effective services to the people of San Bernardino. We will provide excellence in leadership through the allocation of public resources to City w programs that are responsive to community priorities and maximize opportunities for economic and cultural viability. xxix � i do Adopted Goals: Iwo Overarching goal: Governance Improve governance by: ♦ Building trust and communication w ithin Citv government and throughout the community. ' ♦ Organizing and planning for the future. ♦ Streamlining City operations to improve efficiency and effectiveness. 1. Public Safety 2. City and EDA financial security 3. Image enhancement and quality of life Adequate staffing 4. Adeq g levels 5. Signature development projects — Downtown Revitalization Plan, Arrowhead Springs Development, etc. 6. More effective community beautification 7. Streamlining City operations xxx CITY OF SAN BERNARDINO COMMUNITY PROFILE �gNARDI � o Ofr +�y V�DED I,11 1 INTRODUCTION imp The City of San Bernardino is a community rich in history and cultural diversity. Influences of Native Americans, Mexican settlers, Spanish missionaries and Mormon pioneers can still be seen throughout the City today. From the day in 1810 when Franciscan missionary Father Dumetz named the area San Bernardino to the present, San Bernardino — nestled south of the San Bernardino mountains and west of the lower desert — has been recognized for its scenic beauty and strategic location. Today, the City of San Bernardino serves as the county seat and is the largest city in the County of San Bernardino with a population of over 184,900. ,�. HISTORY San Bernardino's colorful history begins in the early years of the 19`h century when Spanish missionaries were the first settlers to the region. Mission "San Bernardino" was established in 1810 and the missionaries, along with the American Indians native to the area, diverted water to the valley from Mill Creek for irrigation purposes. As a result, the area flourished. In 1822, California became a Mexican territory. Gradually the mission period came to a close and soon came the rise of the "Great Spanish Rancheros." The abandoned Mission San Bernardino did not stay vacant for long. "San Bernardino Rancho" was granted to the Lugo Brothers in 1842 and eventually became an important post on the trading route known as the "Spanish Trail", where pioneer trailblazers like Kit Carson and Jedediah Strong often traveled. In 1848, California joined the United States. By this time, many rancheros, discouraged by Indian raids and horse and ' cattle stealing, left the area. The Lugo brothers eventually sold San Bernardino Rancho to a party of 500 Mormon settlers in 1852 who built a stockade around the ranch and named it"Fort San Bernardino." The community thrived xxxi and was officially incorporated as a City in 1854 with a population of 1,200. At that time, San Bernardino was strictly a temperance town, with no drinking or gambling allowed. As the last years of the 19`h century waned, the giant railway companies eventually found their way to San Bernardino, changing it from a sleepy town into an enterprising city. Santa Fe, Union Pacific and Southern Pacific all made San Bernardino the hub of their Southern California operations. When the Santa Fe Railway established a transcontinental link in 1886, the already prosperous valley exploded. Even more settlers flocked from the East and population figures doubled between 1900 and 1910. Today San Bernardino has emerged into a modern urban community with a bright future. The enduring spirit and vitality of yesterday's pioneers are still evident and reflected in the pride of community. r _-r-- - - = FT r YT r T7 7t OWL t San Bernardino City Opera House 1882 Downtown San Bernardino 1927 QUALITY OF LIFE The City of San Bernardino has adopted the shared values of Integrity, Accountability, Respect for Human Dignity, Honesty and Fairness. The vision for the City is to be strong and prosperous. City residents can expect high quality, cost effective services as well as an excellent public safety program, which is dedicated to providing the highest level of police and emergency services. The two hospitals within the City limits, San Bernardino Community Hospital and St. Bernardine's Medical Center are both state of the art facilities. City residents also have access to the nearby San Bernardino County Medical Center and the world renowned Loma Linda University Medical Center. With 38 parks and seven community centers, residents can enjoy beautiful playgrounds, swimming and wading pools, adult and youth sports, special interest classes and excursions. The City's first-rate menu of programs and services includes a public library system comprised of one main and three library branches which provide life long learning to the world of ideas, information and creative experience for all citizens of San Bernardino. xxxii - Location/Transport The City's elevation is 1,049 feet above sea level and encompasses the area of 3 approximately 59.3 square miles. San City of San Bernardino Bernardino is located about 60 miles east of Los Angeles, 120 miles northeast of metropolitan San Diego, - and 55 miles northwest of Palm Springs. is _ Mountain Resorts For more than 100 years, The City of Iva San Bernardino has been a major transportation link between the east and s s ;r west coasts. With rail, freeway, a � nearby International Airport just 30 minutes away, and the Port of Los Angeles within an hour's drive, San ' --- J Bernardino is the link to national markets, Mexico, and the Pacific Rim. Local bus service connects ten cities in Los Angeles J Palm Springs a two county area and provides access i _ to transcontinental bus connections. O In 1993 access to the City was further OHO ~r' enhanced with the creation of the Metrolink commuter rail service. It C \ provides long distance transportation to - commuters from the San Bernardino area to major centers of employment, such as downtown Los Angeles, and Orange County, within 90 minutes. Schools Providing quality education and programs to San Bernardino's youth is an important priority to City residents. High standards and emphasis on mastering the fundamentals resulted in ; the district's steady improvement on _ standardized test scores. Many schools in the San Bernardino Unified School District have been named California ' Distinguished Schools. If private schooling is a preference, San 3 Bernardino has many private schools, -- m from kindergarten to high school. 1 San Bernardino Valley College, conveniently located two miles from downtown, serves over 11,000 students who are enrolled in occupational training programs, job skill enhancement, and courses leading to Associate Degrees with transfer credits to four-year San Bernardino Valley College colleges. xxxiii California State University San Bernardino is one of the Inland Empire's largest trainer of business managers. Cal State's School of Business and Public Administration is ; accredited by the American Assembly of Collegiate Schools of Business (AACSB) at - both the under graduate and graduate degree levels. With more than 12,000 students enrolled in more than 50 undergraduate 4 degree programs, Cal State San Bernardino ` • . is one of the fastest growing campuses in the state university system. Recreation Sports & Culture Cal State University San Bernardino San Bernardino has a wide variety of recreational attractions. From playing golf at one of San Bernardino's many public and private golf courses, to a 30 to 45 minute drive to mountains, skiing, deserts, beaches, resorts, and world- class cultural and sporting events, a variety of activities for all ages is available to residents and visitors. San Bernardino is home to the Inland Empire 66ers a Professional Baseball Club, which is part of the Seattle Mariners organization. The Inland Empire 66ers play at the multi-use Arrowhead Credit Union Park which regularly seats 5,000 people and can be expanded to seat 10,000. The City of San Bernardino is known as a"Youth Sports Destination". San Bernardino is home to the Little League Western Regional Headquarters and hosts the regional playoffs each year, with fourteen teams from 13 western states playing for the chance to advance to the Little League World Series in Williamsport, Pennsylvania for the national title. San Bernardino also has the largest sanctioned Soap Box Derby event on the west coast. Children build their box cars and race for a chance to reach the national finals in Akron, Ohio. In 1998, the San Bernardino/CYSA-South Municipal Soccer Complex was officially dedicated and opened for tournaments and competitions. The complex is one of only a few premier youth soccer facilities in Southern California. Built on 50 acres of land, the complex offers `* 17 full sized soccer fields including 4 lighted championship fields. The complex is home to a number of CYSA- , South approved tournaments and activities . such as the Celtic Cup, the CYSA South State Cup and the Corinthian Tournament. The complex provides increased revenue to the San Bernardino local economy from use of the San Bernardino CYSA Municipal Soccer Complex local restaurants and hotels as well as overall operational support of the tournaments. The City's Historic California Theater, which opened its doors in 1928, is now home to Theatrical Arts International, whose star-studded Broadway plays and musicals light up the stage each year. Continuing the tradition of variety and excellence, the San Bernardino Valley Community Concert Association also hosts international artists and touring companies ranging from the New York Theatre Ballet to the London Piano Duo. The San Bernardino Symphony Orchestra and the International Children's Choir also perform at this historic theater. xxxiv One of the City's most popular events is the annual Route 66 Rendezvous. In the 1930s Historic Route 66, which runs through downtown San Bernardino, was the first highway to 11 — ,,, link Chicago and the Midwest to Southern California. Today the City of San Bernardino celebrates Route 66 with an annual four day event held each September. The City is host F to over 400,000 visitors who come to see the show of over �. 2,400 pre-1973 Vintage automobiles and street "rods" which cruised the highways during the 1930s through the early 1970s. This event is complete with exhibits, vendors, food booths and live entertainment which also attracts various past f and present television stars. CITY GOVERNMENT The City of San Bernardino operates under a "Strong Mayor" form of government. The Mayor is elected by the voters at - large. Each of the seven members of Council is elected by �r voters within their respective wards. The Mayor and Councilmembers serve four-year terms. Through the delegation of the Mayor, the City Administrator provides overall management and supervision of all City Departments. The City Administrator's office, in addition to providing the City's lead role in policy formulation, focuses on special projects as directed by the Mayor and Common Council. The City of San Bernardino also has an elected City Attorney, City Treasurer and City Clerk. BUSINESS ENVIRONMENT The Mayor and Council have adopted the "Business-Industry Growth" (BIG) Plan as the city's primary strategy for economic growth in the new millenium. The four key priorities of BIG are: • "Economic Gardening"- Gardening involves making important changes in City Hall practices that will help create a more supportive climate for the growth of local, homegrown, business. If San Bernardino can become a place where businesses can start, grow, and create jobs more readily than today, the City's economy will begin to draw the attention of outside businesses and San Bernardino can begin to become an economic competitor. • Promotion of"production businesses"—These are firms that produce goods or services sold in significant part to buyers outside San Bernardino, to bring outside income to the city. Production businesses pay high wages. Increasing the amount of production industry in the city's economy will help raise local wages and thereby create more affluent consumers to buy from the city's retail and service businesses. In turn, sales tax revenue needed to provide public services like police, fire and recreation,will be increased. • Develop a "local economic region" perspective — City leaders need to think and act in terms of the needs of not only the city, but of San Bernardino's "local economic region". The San Bernardino economy includes the cities next door and nearby. The economic well being of all our local cities ties the region together. • Promote "industry clustering" — Clustering is the-buildup in one location of businesses, suppliers, services, and work force from a specific industry. Two areas that have been identified as having the potential beginnings of industry clusters in the City of San Bernardino are medical technologies, and transportation and logistics. Implementation of the BIG strategy has been a team effort involving business and community members, elected officials, and City staff. w xxxv OUR FUTURE A number of exciting projects are underway in San Bernardino that promise to shape the community in the years ahead. These projects include: � r ---------__ -- y �' , ' • Restoration of the Santa Fe Depot: Constructed in 1918, the Depot was originally the headquarters of the Santa Fe Railroad. The restored depot will be returned to its original grandeur, with a fully modern interior and systems. The restoration project is now underway and is expected to be completed in Spring 2004. • Depot Historic District: The restored Depot will then become the centerpiece of a newly revitalized Depot Historic District. The City and the Economic Development Agency, working with a private developer, are planning to completely renovate the existing shopping center across P Street from the Depot. The private developer is now completing the plans, and securing new retail tenants for the center. The City has plans to complete new streetscape improvements, historic street lighting, water features, and monument signage to mark this important area in the City's history. • Verdemont Fire Station: The long awaited Verdemont Fire Station is scheduled to break ground this fiscal year. The station will be located on Palm Avenue, just north of Kendall Drive, and will serve the residents and businesses in this growing area. The City has acquired the property, and construction will be funded through a loan from the State Infrastructure Bank. • New Residential Development: Four new upscale housing developments are now underway, giving further evidence of an upturn in the residential housing market. This is the largest amount of residential construction activity since the late 1980's. The construction of this additional upscale housing has long been a goal of the City. • Tippecanoe retail project — This project is bringing 268,000 of retail space on 24.5 acres at the northwest corner of Tippecanoe Avenue and I-10. The shopping center will include an expanded Sam's Club, as well as other major dining and retail tenants that have yet to be announced. The City will benefit from the increase in sales tax revenues and new shopping opportunities for the community. • Downtown revitalization project — An Environmental Impact Report (EIR) is being completed for the proposed North and South Lakes. This report is an important first step for this project, which would bring the City's abundant groundwater to the surface to create a large lake, wetlands, fountains, and other water features in the downtown area. The EIR should be completed by the end of 2003. i XXXvl IR" ' CITY OF SAN BERNARDINO FY 2003-2004 SUMMARY OF REVENUES,EXPENDITURES,AND TRANSFERS ESTIMATED ESTIMATED BALANCE ADDITIONS TOTAL DEDUCTIONS TOTAL BALANCE pw FUND/TITLE 7-1-03 REVENUES TRANSFER AVAILABLE EXPENSES TRANSFER DEDUCT 6-30-04 001 GENERAL FUND' 11,822,600 97,215,300 7,616,700 116,654,600 105,755,000 3,443,700 109,198,700 7,455.900 *General Fund estimated balance at 6/30/04 includes the budget reserve of$6,761,700. SPECIAL REVENUE FUNDS: 105 LIBRARY 0 197,500 2,197,800 2,395,300 2,395,300 0 2,395,300 0 106 CEMETERY 0 187,000 48,500 235,500 235,500 0 235,500 0 107 CATV 0 75,000 463,400 538,400 538,400 0 538,400 0 108 ASSET FORFEITURE 797,800 410,000 0 1,207,800 711,800 0 711,800 496,000 111 AIR QUALITY-AB 2766 176,400 229,100 0 405,500 106,200 181,500 287,700 117,800 124 ANIMAL CONTROL 0 1,184,600 386,000 1,570,600 1,570,600 0 1,570,600 0 132 SEWER LINE MAINT 2,578,900 1,386,000 0 3,964,900 1,742,400 150,000 1,892,400 2,072,500 ' 133 BASEBALL STADIUM 0 140,000 245,900 385,900 385,900 0 385,900 0 134 SOCCER FIELD COMPLEX 1,200 375,500 0 376,700 364,100 0 364,100 12,600 TOTAL SPECIAL REVENUES 3 7554,300T 4,184,700 3,341,600 11,080,600 8,050,200 331,500 8,381,700 2.698,900 7126 2 PITAL PROJECT FUNDS: ARTICLE 8-LTF 0 0 0 0 0 0 0 0 SPECIAL GAS TAX 1,869,200 3,480,000 0 5,349,200 2,521,400 2,810,000 5,331,400 17,800 8 TRAFFIC SAFETY 0 650,000 0 650,000 0 650,000 650,000 0 9 1/2 CENT SALES&RD TAX 3,967,700 2,898,900 0 6,866,600 6,645,500 215,000 6,860,500 6,100 135 AB2928 TRAFFIC CONGESTION 346,500 0 0 346,500 346,500 0 346,500 0 241 PUBLIC PARK EXTENSION 0 0 37,100 37,100 37,100 0 37,100 0 ' 242 STREET CONSTRUCTION (2,130,900) 5,354,700 1,924,000 5,147,800 5,147,800 0 5,147,800 0 243 PARK CONSTRUCTION 1,030,800 3,121,500 0 4,152,300 3,970,800 0 3,970,800 181,500 244 CEMETERY CONSTR 22,800 4,700 0 27,500 5,000 0 5,000 22,500 245 SEWER LINE CONSTR 5,308,600 1 1,288,400 0 6,597,000 6,271,100 100,000 6,371,100 225,900 246 PUBLIC IMPROVEMENT 571,600 0 0 571,600 518,500 0 518,500 53,100 247 CULTURAL DEVELOPMENT 0 162,000 0 162,000 162,000 162,000 0 248 STORM DRAIN CONSTR 1,987,900 810,000 0 2,797,900 2,566,400 100,000 2,666,400 131,500 250 TRAFFIC SYSTEM CONSTR 805,900 638,600 0 1,444,500 1,418,100 25,000 1,443,100 1,400 TOTAL CAPITAL PROJECTS 13,780,100 18,408,800 1,961,100 34,150,000 29,448,200 4,062,000 33,510,200 639,800 ASSESSMENT DISTRICT FUNDS: 109 PARKING&BUSINESS IMPR 0 0 0 0 0 0 0 0 Y 110 PARKING DISTRICT 0 0 0 0 0 0 0 0 251 OTHER ASSESMENT DISTR. (1,883,700) 51,200 0 (1,832,500) 51,200 0 51,200 (1,883,700) 254 LANDSCAPE DISTRICTS 1,248,500 529,800 0 1,778,300 529,800 0 529,800 1,248,500 257 CITY WIDE AD 994 01 0 0 0 0 0 0 0 TOTAL ASSESSMENTDISTRIC (635,200) 581,000 0 (54,200)1 581,000 1 0 581,000 (635,200) bw DEBT SERVICE FUNDS: 305 AD 985 INDUSTRIAL PKWY 120,200 62,100 0 182,300 62,100 0 62,100 120,200 pI 306 AD 987 VERDEMONT AREA 88,000 57,100 0 145,100 56,800 0 56,800 88,300 308 AD 987 VERDEMONT/IMPRV.LN 100 115,300 0 115,400 115,300 0 115,300 100 333 AD 5861 ORANGEWOOD EST, 0 0 0 0 0 0 0 0 356 AD 356 NEW PINE AVE (568,400)1 63,200 0 (505,200)1 39,800 0 39,800 (545,000) TOTAL DEBT SERVICE FUNDS 1 (360,100)1 297.700 1 0 1 (62,400)1 274,000 1 0 274,000 (336,400) ENTERPRISE FUNDS: 501 EMS 0 1 0 0 1 0 I 0 I 0 I 0 I 0 527 REFUSE 1,250,000 18,482,000 65,000 19,797,000 16,893,200 2,381,200 19,274,400 522,600 TOTAL ENTERPRISE FUNDS 1,250,000 18,482,000 65,000 19,797,000 16,893,200 2,381,200 19,274,400 522,600 INTERNAL SERVICE FUNDS: 621 CENTRAL SERVICES FUND 0 325,900 0 325,900 325,900 0 325,900 0 629 LIABILITY INSURANCE (3,632,400) 2,660,600 0 (971,800) 2,447,600 0 2,447,600 (3,419,400) 630 TELEPHONE SUPPORT 489,700 777,500 0 1,267,200 777,500 400,000 1,177,500 89,700 631 UTILITY FUND (611,200) 3,956,000 0 3,344,800 3,881,000 0 3,881,000 (536,200) 635 FLEET SERVICES 379,800 5,155,700 0 5,535,500 5,155,700 300,000 5,455,700 79,800 678 WORKER'S COMP (7,840,300)1 3,955,600 0 (3,884,700)1 3,955,600 1 0 1 3,955,600 (7,8401300) 679 MANAGMT INFO SYSTEM 307,500 1 3,619,200 0 3,926,700 1 3,696,900 1 0 3,696,900 229,800 TOTAL INTERNAL SERVICE 900)1 20,450,500 1 0 9,543,600 1 20,240,200 1 700,000 20,940,200 (11,396,600) TOTAL UNDS 1 18,504,800 1 159,620,000 1 12,984,400 1191,109,200 1 181,241,800 110,918,400 1192,160,200 (1,051,000) 1 CITY OF SAN BERNARDINO ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2003-2004 GENERALFUND APPROVED FY 03-04 ESTIMATED REVENUE Property Taxes $ 7,955,000 Other Taxes 57,349,300 Licenses& Permits 6,713,500 Fines and Penalties 1,046,000 Use of Money& Property 1,598,400 Intergovernmental 15,102,200 Charges for Services 3,741,100 Miscellaneous 3,709,800 Total Estimated Revenues $ 97,215,300 Total Transfers In $ 7,616,700 TOTAL ESTIMATED FUNDS AVAILABLE $ 104,832,000 ESTIMATED EXPENDITURES Mayor $ 1,075,000 Common Council 424,300 City Clerk 1,189,500 City Treasurer 136,100 City Attorney 2,340,900 Code Compliance 2,873,600 General Government 9,534,200 City Administrator 547,600 Civil Service 227,000 Human Resource 362,700 Finance 1,187,900 Development Services 7,329,100 Fire 23,026,300 Police 44,003,700 Facilities Ma na ement 3,711,100 Parks, Recreation, &Comm Service 5,286,900 Public Services 2,999,100 Total Estimated Expenditures $ 106,255,000 Total Estimated Expenditure Savings $ (500,000) Total Transfers Out $ 3,443,700 _ TOTAL ESTIMATED DEDUCTIONS $ 109,198,700 EXCESS (DEFICIENCY ) AVAILABLE $ (4,366,700) OVER DEDUCTIONS ESTIMATED BEGINNING FUND BALANCE 1 $ 11,822,600 ESTIMATED ENDING FUND BALANCE___F$ 7,455,900 BUDGETED RESERVE-* $ 6,761,700 BUDGET EXCESS / (DEFICIENCY) ** $ 694,200 *The budget reserve is made up of$2,500,000 from FY 98-99; $1,627,400 from FY 99-00; $2,831,600 from FY 00-01 and$2,870,900 from FY 01-02. Used ($3,068,200)of the reserve in FY 02-03. **The budget excess shown here will be used to help offset the impacts of the State budget reductions which the details are still being worked out. Any additional funds needed will have to come from the budget reserve which could be as much as$2 million due to the VLF loan to the State. 2 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2003-2004 ACTUAL ACTUAL ACTUAL ESTIMATE I APPROVED DESCRIPTION 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 PROPERTY TAXES 4001 Current Secured 6,189,823 6,334,722 6,536,223 6,704,837 6,800,000 4002 Current Unsecured 416,816 372,253 390,014 394,460 390,000 4003 Prior Taxes 397,955 358,346 353,987 398,977 370,000 4006 Supplemental 107,374 166,892 268,031 353,391 285,000 4005 Other 103,443 110,638 110,664 110,389 110,000 Total Taxes 7,215,411 7,342,851 7,658,919 7,962,054 7,955,000 OTHER TAXES 4221 Sales Tax 24,750,545 26,832,389 27,102,137 29,894,441 31,400,000 4224 Utility User Tax 15,347,578 17,581,140 19,442,681 20,204,082 19,330,000 4201/14 Franchise Tax 2,027,707 2,091,595 2,591,949 2,598,720 2,631,300 4222 Transient Occupancy 1,954,536 2,272,819 2,439,186 2,531,049 2,625,000 4223 Prop. Transfer Tax 315,131 319,373 349,621 559,496 425,000 4225 Sales Tax Public Safety 543,494 604,185 593,361 624,220 650,000 4215 Tow Franchise 304,120 287,857 288,000 280,000 288,000 Total Taxes 45,243,111 49,989,358 52,806,935 56,692,008 57,349,300 LICENSES AND PERMITS 4301 Business Registration 4,160,764 4,060,375 4,288,966 4,624,796 4,780,000 4330 Building Permits 381,436 477,053 519,500 634,559 630,600 4331 Mechanical Permits 211,276 201,418 220,555 239,874 240,000 4362 On Site Inspection Fees 143,672 198,736 233,649 321,320 300,000 4363 On Site Plan Check 63,783 111,683 119,011 87,117 80,000 4361 Construction Permits 37,571 71,384 159,263 97,552 120,000 4342 EMS Membership 23,104 21,593 19,220 19,083 18,500 4336 Fire Code Permits 164,757 169,282 256,345 234,605 247,600 4337 Fire Plan Check 28,329 113,315 100,538 124,681 120,000 4351 Street Cut Permits 11,073 12,966 8,422 17,370 60,200 4333 Mobile Home Park Permit 28,205 28,076 28,624 33,030 32,000 4352 Misc Licenses & Permits 29,312 52,011 36,384 54,621 50,000 4303 Misc City Clerk Permits 25,914 9,419 7,932 8,176 7,000 4304 Misc Planning Permits 23,115 20,128 23,329 19,121 21,500 4360 Grading Permits 2,710 5,352 6,101 4,833 6,100 Total License & Permit 5,335,021 5,552,791 6,027,839 6,520,738 6,713,500 FINES AND PENALTIES 4420 Parking Citations 434,930 729,974 596,172 736,281 902,000 4410 General Fines 132,343 113,910 138,052 145,952 140,000 4450 Fire Citations 794 2,621 1,475 400 1,000 4421 Vehicle Abatement Fines 2,215 1,656 1,641 3,167 3,000 Total Fines/Penalties 570,282 848,161 737,340 885,800 1,046,000 USE OF MONEY AND PROPERTY 4505 Interest Earnings 853,477 1,605,411 1,126,289 340,466 650,000 4520 Land & Building Rental 300,545 324,382 354,186 404,123 400,000 4530 Parking Rental Fee 56,625 40,110 37,632 47,346 40,000 4922-26 Sale of Property 138,503 83,473 60,975 62,370 460,400 4540 Vending Machine Commission 1 9,850 8,385 1 44,948 37,784 48,000 Total Money & Property 1,359,000 2,061,761 1,624,030 892,089 1,598,400 3 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2003-2004 ACTUAL ACTUAL ACTUAL ESTIMATE I APPROVED 99-2000 2000-2001 2001-2002 2002-2003 2003-2004 4603 Motor Vehicle In Lieu 8,980,522 9,908,062 10,625,365 10,981,289 11,850,000 4621 Booking Fee Subvention 689,066 689,066 689,066 689,066 0 4622 ERAF Subvention 461,861 608,587 0 0 0 4670 CDBG Reimbursement 2,097,882 2,584,232 2,291,067 2,086,979 2,403,800 4670 20% Reimbursement 42,800 84,100 40,800 177,800 40,800 4670 Tax Increment Reimbursement 268,257 74,900 12,300 12,300 12,300 4606 Homeowner's Exemption 159,565 152,700 102,721 155,881 155,500 4616 POST 135,206 235,319 257,607 172,095 185,000 4625 State-Mandated Costs 405,381 429,884 191,958 0 0 4673 Water Reimbursement 196,145 197,681 207,889 166,311 215,000 4671 SBIAA Reimbursement 106,064 106,055 111,322 120,800 120,000 4615 Disaster Prep. Program 21,350 20,662 3,403 42,665 14,800 4607 Off-Highway Vehicle Tax 3,634 3,969 4,916 5,379 5,000 4619 Mutual Aid/Disaster Reimb. 180,220 53,179 153,020 261,267 100,000 op 11111111111 11 4731 Plan Check Fee 206,231 192,596 258,126 309,216 295,900 4880 EMS User Fee 627,649 641,277 626,125 527,196 530,000 4798 Storm Drain Utility Fee 245,964 247,757 289,827 251,249 250,000 4815 Weed Abatement 238,511 247,861 209,782 379,550 300,000 4733 Building Demolition 577,621 298,410 381,954 666,506 400,000 4747 False Alarm Fee 86,040 93,552 76,538 66,252 65,000 4714 Planning Develp Project 93,330 98,049 121,884 230,241 136,900 4305 Annual Alarm Permits 217,480 213,828 216,158 228,445 225,000 4743 Towing Release Fee 157,395 129,669 99,420 111,090 110,000 4766 Building Permit Review 1,826 2,688 3,741 3,073 3,500 4719 HUD Building Inspection 24,737 21,829 0 0 0 4720 Plan Review Fee 50,966 65,850 57,242 102,616 95,000 4782 Off Site Inspection Fees 36,189 106,078 72,040 118,410 a20, 4785 Non Subdivision Str Imp 9,309 18,392 2,081 803 4711 Subdivision 40,042 50,879 19,585 84,607 4718 Environmental 7,943 11,866 8,149 10,124 4735 Release Notice of Pendency 24,536 24,860 22,185 17,178 4863 Class Registration Fee 13,003 12,281 12,180 10,553 39,100 4780 Misc Develop Servs Charges 16,596 23,314 33,142 14,031 20,000 4862 Park Energy Fee 14,158 11,211 8,323 14,883 15,000 4707 Passport Fees 65,974 69,106 58,684 93,681 95,000 4702 County Contract 250,000 250,216 250,000 250,000 250,000 4864 Swimming Pool Fee 57,326 60,106 54,047 56,959 93,000 4861 Progrm/Facility Use Fee 22,592 18,531 21,078 31,067 49,600 4865 Non-Resident Fees 3,343 4,230 3,786 2,560 2,500 4710 Misc Plan nin /Bu ilding 38,556 42,784 26,304 61,896 60,000 4790-6 Signal Maint/Energy 18,777 28,889 86,355 24,422 25,000 4802 Str Light Energy Fee 6,146 8,510 24,113 18,017 20,000 4701 Election Filing Fee 6,972 159 3,250 218 5,000 4810 Misc. Development Services 6,751 6,746 9,753 9,948 9,000 4705 Utility Collection Fee 56,106 20,211 74,719 87,020 87,000 4881 Paramedic Reimb Contract 35,354 72,775 194,647 259,174 259,000 4789 DS Records Archival Fee 0 0 0 0 13,200 r, 4751 Fire Apartment Inspections 0 0 0 0 60,000 4752 Fire Wildland Inspections 0 0 0 0 13,400 � 4 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2003-2004 ACTUAL ACTUAL ACTUAL ESTIMATE APPROVED TION aillft 1 1.1999-2000 2000-2001 2001-2002 2002-2003 1 2003-2004 MISCELLANEOUS ltww 4906 Water Fund Contr. 1,581,166 1,733,392 1,835,252 1,888,704 1,905,000 4910 Admin Service Charge 404,400 373,993 372,800 344,800 344,800 4901 Misc. Other Revenue 418,775 68,387 39,920 279,677 300,000 4912 Off Track Betting 157,493 182,050 137,370 168,861 160,000 4741 Sale of Photos/Reports 90,580 104,867 111,266 132,543 149,500 4740-5 Police Misc. Receipts 772,805 721,585 773,295 756,878 757,000 4746 Property Auction 7,592 0 3,183 6,017 6,000 4911 Restitutions 7,597 7,270 26,607 25,750 25,500 4905 Litigation Settlement 49,286 166,791 45,365 0 0 4904 Drunk Driver Reimburmt. 5,086 5,084 2,832 1,088 1,000 4928 Booking Fee Reimburmt. 16,843 16,797 15,605 17,178 16,000 4750 Investigation Fee 11,955 10,236 15,495 12,590 13,000 4924 Damage Claim Recovery 73,606 28,024 40,062 25,795 32,000 Total Miscellaneous 3,597,184 3,418,476 3,419,052 3,659,881 3,709,800 • TOTAL GENERAL FUND 1 80,325,385 87,456,304 90,290,767 1 95,525,387 97,215,300 5 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2003 -2004 ACTUAL ACTUAL ACTUAL ESTIMATED APPROVED DESCRIPTION 1999-00 1 2000-01 2001 02 2002 03 2003 04 105 LIBRARY FUND 4618 State Aid-Libraries 311,681 308,902 289,523 170,921 100,000 4850 Miscellaneous Receipts 13,834 12,549 13,411 16,680 29,500 4851 Library Fines 60,186 63,278 72,206 69,174 68,000 Total Library Fund 385,701 384,729 375,140 256,775 197,500 106 CEMETERY FUND 4505 Interest on Idle Cash 25,635 28,502 26,394 21,232 25,000 4775 Cemetery Burial Fee 64,917 59,871 66,513 66,207 65,000 4776 Sale of Vases 2,228 1,415 1,586 2,084 2,000 4777 Sale Concrete Boxes 28,907 27,464 30,069 29,597 30,000 4778 Sale Cemete Plots 51,334 49,340 67,001 68,545 65,000 4901 Misc. Receipts 0 2,000 2,000 0 0 Total Cemetery Fund 173,021 168,592 193,563 187,665 187,000 107 CABLE TV FUND 4922 Sale of Equipment/Services 127,170 121,933 98,211 104,823 L 75,000 Total Cable TV Fund 127,176-1 121,933 98,211 104,823 1 75,000 As 108 ASSET FORFEITURE FUND 4505 Interest on Idle Cash 11,704 31,314 30,451 26,530 20,000 4672 Asset Forfeiture Federal DOJ 10,741 7,639 155,549 41,797 40,000 4927 Asset Forfeiture 213,494 297,615 311,346 797,791 300,000 4929 Asset Forfeiture-Drug/Gang 35,089 1 50,354 1 52,604 152,985 50,000 i Total Asset Forfeiture Fund 271,028 386,922 549,950 1,019,103 410,000 109 PAR,WNgIBUSINESS IMPROVMT FD 4302 Parkin /Business Improvement 138,836 131,284 33,177 0 0 4505 Interest on Idle Cash 971 819 339 0 0 Total Parking/Business Fund 139,807 132,103 33,516 0 0 IMP 110 PARKING DISTRICT FUND 4010 Special Assessment-Land 72,344 75,382 45,351 0 0 4011 Special Assessment-Phase II 3,598 20 0 0 0 4505 Interest on Idle Cash 448 25,113 (225) 0 0 4530 Rental Fee-Parking 2,407 2,244 10,753 0 0 4670 Economic Development Reimb. 145,094 0 0 0 0 Total Parking District Fund 223,891 102,759 55,879 0 0 111 AIR QUALITY-AB 2766 FUND 4505 Interest on Idle Cash 7,524 7,497 6,142 4,318 6,100 4626 Rideshare Reimbursement 207,167 209,297 216,394 220,960 220,000 4901 Misc. Receipts 0 812 1,138 0 0 4906 Water Department 7,606 3,000 3,000 3,000 3,000 Total Transportation Fund 222,297 220,606 226,674 228,278 229,100 122 ARTICLE 8 - LTF 0 0 0 30,854 1 0 124 ANIMAL CONTROL FUND 4320 Animal License 194,601 208,274 331,662 278,580 346,800 4352 Misc. License& Permits 1,960 1,456 1,836 4,869 5,000 4410 General Fines 11,999 10,144 47,759 47,078 48,000 4430 Animal License Penalty 35,208 51,114 63,067 39,384 40,000 4756 Animal Adoption Fee 20,114 22,920 28,515 29,228 30,000 4757 Contractee Shelter Fee 482,891 512,511 606,237 673,146 650,000 4758 Livestock Fee 270 0 140 286 800 � � 6 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT 1 FISCAL YEAR 2003 -2004 ACTUAL ACTUAL ACTUAL ESTIMATED APPROVED DESCRIPTION 1999-00 2000-01 2001-02 2002-03 2003-04 4759 Apprehension Fee 12,908 17,670 17,770 20,277 20,000 4760 Board Fee 8,698 15,437 15,028 14,924 15,000 4761 Field Service Fee 1,471 2,076 1,378 1,929 2,000 4763 Owner Release Fee 33,289 32,423 31,861 33,580 10,500 4764 Vaccination Fee 11,319 13,249 13,083 14,548 15,000 4901 Miscellaneous Receipts 16,063 78,369 1,853 2,020 1,500 Total Animal Control Fund 830,791 965,643 1,160,189 1,159,849 1,184,600 126 SPECIAL GAS TAX FUND �. 4505 Interest on Idle Cash 20,899 53,285 50,079 48,031 40,000 4610 State Aid-2106 712,319 664,747 723,572 729,367 F1,730,000 4611 State Aid-2107 1,508,824 1,389,782 1,569,686 1,568,403 550,000 4612 State Aid-2107.5 10,000 10,000 10,000 10,000 10,000 4614 Prop 111-Highway Users Tax 1,133,323 1,336,938 1,193,412 1,182,489 1,150,000 4945 Reimbursement 1,735 (1,370) 8,117 0 Total Gas Tax Fund 3,387,100 3,453,382 3,554,866 3,538,290 3,480,000 128 TRAFFIC SAFETY FUND -■ ' 4440 CVC Fine 813,217 651,456 693,320 587,577 650,000 Total Traffic Safety Fund 813,217 651,456 693,320 587,577 650,000 129 1/2 CENT SALES/ROAD TAX FUND 4505 Interest on Idle Cash 134,682 132,000 134,589 123,975 100,000 4613 1/2 Cent Sales Tax 1,964,227 2,153,541 2,155,766 2,315,366 2,250,000 4945 Construction Reimbursement 6,291 15,000 81,000 0 548,900 Total 1/2 Cent Sales/Road Tax Fund 2,105,200 2,300,541 2,371,355 2,439,341 2,898,900 131 SB 300 FUND 0 0 0 0 0 132 SEWER LINE MAINTENANCE �.- 4505 Interest on Idle Cash 118,654 123,022 113,442 94,795 100,000 4820 Sewer Line Maint 1,144,707 1,210,488 1,225,921 1,235,376 1,286,000 Total Sewer Line Maintenance 1,263,361 1,333,510 1,339,363 1,330,171 1,386,000 133 BASEBALL STADIUM 4520 Special Events Rental 88,805 78,165 10,000 0 0 4901 Baseball Team Lease Agreement 150,655 98,753 188,739 133,435 140,000 Total Baseball Stadium 239,460 176,918 198,739 133,435 140,000 134 SOCCER FIELDS 4520 Land & Building Rental 0 0 0 74,356 140,000 4505 Interest on Idle Cash 0 0 0 1,136 4530 Rental Fee- Parking 0 0 0 73,402 160,000 4861 Program & Facilities Fee 0 0 0 70,353 75,000 4862 Park Energy Fee 0 0 0 687 500 Total Soccer Fields 0 0 0 219,934 375,500 135 AB 2928 TRAFFIC CONGESTION FD 4505 Interest on Idle Cash 0 56,615 42,175 10,303 0 4635 AB2928 Project Reimb. 0 0 0 0 0 4635 Traffic Congestion Relief 0 11328,273 473,633 493,448 0 r Total AB 2928 Traffic Congestion Fund 0 1 1,384,888 515,808 503,751 0 7 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2003 -2004 ACTUAL ACTUAL ACTUAL ESTIMATED APPROVED DESCRIPTION 1999-00 2000-01 2001-02 2002-03 2003-04 242 STREET CONSTRUCTION FUND 4630 State Aid-Street Constr. 6,857 0 0 0 2,488,700 4901 Miscellaneous 0 62 0 102,300 4658 Federal Aid-FAU 258,481 117,417 397,748 525,797 2,763,700 4945 Construction Reimbursement 138,929 58,700 12,916 175,266 0 Total Street Constr. Fund 404,267 176,117 410,726 1 701,063 5,354,700 243 PARK CONSTRUCTION FUND 4505 Interest on Idle Cash 38,653 34,433 26,201 20,040 18,000 4901 Park Bond Money 0 0 0 168,596 2,803,500 4732 Park Development Fee 118,345 184,951 303,297 459,659 300,000 4945 Construction Project Reimb. 10,000 0 0 0 0 Total Park Construction Fund 166,998 219,384 1 329,498-t 648,295 1 3,121,500 244 CEMETERY CONSTRUCTION FUND 4505 Interest on Idle Cash 731 853 926 905 800 4778 Sale Cemetery Plots 2,929 2,925 3,731 3,837 3,900 Total Cemetery Constr. Fund 3,660 3,778 4,657 4,742 4,700 245 SEWER LINE CONSTRUCTION FUND 4505 Interest on Idle Cash 158,782 316,881 248,770 156,641 170,000 4651 Construction Reimbursement 0 0 0 0 815,400 4821 Sewer Lateral Fee 799 446 2,876 2,713 3,000 4822 Sewer Connection Fee 130,728 231,223 290,404 484,144 1 300,000 Total Sewer Line Constr. Fund 290,309 548,550 542,050 643,498 1,288,400 246 PUBLIC IMPROVEMENT FUND 4505 Interest on Idle Cash 18,820 19,658 23,505 19,028 0 Total Public Improvement Fund 18,820 19,658 23,505 19,028 0 247 CULTURAL DEVELOP FUND 4335 Cultural Devel. Constr. Fee 42,960 117,400 124,468 229,476 160,000 4505 Interest on Idle Cash (208) 3,065 493 3,253 2,000 Total Cultural Devel Const Fund 42,752 120,465 124,961 232,729 162,000 248 STORM DRAIN CONSTR FUND 4505 Interest on Idle Cash 112,797 68,241 52,528 62,457 60,000 4818 Storm Drain Fee 354,283 416,515 472,014 682,612 500,000 4945 Construction Reimbursement 9,965 0 0 0 250,000 Total Storm Drain Constr. Fund 477,045 484,756 524,542 745,069 1 810,000 250 TRAFFIC SYSTEMS CONSTR FUND 4505 Interest on Idle Cash 6,925 25,244 24,111 26,601 15,000 4658 Fed/State Aid-Street Construction 0 39,999 0 0 258,600 4803 Traffic System Fees 143,319 281,243 187,912 664,595 180,000 4945 Street Construction Reimbursement 0 (11,158) 0 0 1 185,000 Total Traffic Systems Fund 150,244 1 335,328 212,023 691,196 638,600 257 CITY WIDE AD 994 1 125,153 103,257 62,866 57,046 0 527 REFUSE FUND 4505 Interest on Idle Cash 0 36,373 33,583 24,255 20,000 4830 Commercial Rubbish 438,496 420,178 414,721 389,879 415,000 4831 Commercial Bin Rent 98,693 102,113 154,673 114,931 125,000 4832 Commercial Bin Service 6,567,453 6,689,026 6,847,829 6,860,577 6,950,000 4833 Commercial Special 539,118 540,749 587,726 617,256 580,000 4837 Automated Commercial Rubbish 41,868 39,779 18,980 (2,635) 12,000 4840 Residential Water Billed 6,981,359 7,113,228 7,286,966 7,354,118 7,550,000 8 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2003 -2004 ACTUAL ACTUAL ACTUAL ESTIMATED APPROVED DESCRIPTION 1999-00 2000-01 2001-02 2002-03 2003-04 4841 Residential "B"Accounts 539,837 547,432 528,629 553,122 590,000 4842 Residential Specials 3,475 50 0 0 0 4843 Dino Bin Service 1,261,530 1,415,525 1,654,284 1,712,204 1,700,000 4901 Miscellaneous Other Revenue 116,869 160,100 200,609 818,710 540,000 4923 Sale Salvage Material 6,383 0 (257,889)1 15,180 1 0 Total Refuse Fund 16,595,081 17,064,553 17,470,111 18,457,597 18,482,000 621 CENTRAL SERVICES FUND 247,626 269,037 324,122 279,792 325,900 629 LIABILITY INSURANCE FUND 4505 Interest on Idle Cash 185,196 392,162 234,850 108,587 200,000 4670 Economic Development Agency 25,000 0 23,710 0 0 4897 Interdepartmental Receipts 1,822,700 1,644,500 1,628,500 1,965,885 2,460,600 Total Liability Insurance Fund 2,032,896 2,036,662 1,887,060 2,074,472 2,660,600 630 TELEPHONE SUPPORT FUND 4541 Telephone Commission 31,887 9,172 11,164 10,658 10,000 4893 Water Dept. Receipts 145,063 105,764 111,882 109,781 108,700 4670 Economic Development Agency 15,813 833 650 823 700 4897 Interdepartmental Receipts 624,292 727,794 885,479 949,699 642,400 4903 Refunds and Rebates 20,707 1 32,030 16,708 31,070 15,700 Total Telephone Support Fund 837,762 875,593 1,025,883 1,102,031 777,500 631 UTILITY FUND 4897 Interdepartmental Receipts 3,345,785 3,542,913 4,346,703 4,659,471 3,820,000 4944 LED Reimbursement 0 0 878,950 0 136,000 Total Utility Fund 3,345,785 3,542,913 5,225,653 4,659,471 3,956,000 635 FLEET SERVICES 4670 Economic Development Agency 4,333 3,803 8,456 5,712 5,000 4896 Replacement Contribution 484,400 513,500 1,103,200 1,043,500 602,900 4897 Interdepartmental Receipts 4,777,456 5,080,851 4,958,535 4,746,323 4,507,800 4901 Misc Receipts 0 705 (35,630) 485 40,000 Total Motor Pool Fund 5,266,189 5,598,859 6,034,561 5,796,020 5,155,700 678 WORKERS' COMPENSATION FUND 4897 Interdepartmental Receipts 2,075,020 2,148,414 2,764,328 2,978,373 3,595,600 4906 Water Department 306,361 332,880 269,894 367,044 360,000 4901 Misc Receipts 15,000 16 0 0 0 Total Workers' Compensation Fd 2,396,381 2,481,310 3,034,222 3,345,417 3,955,600 679 Management Information Services 4670 EDA Reimbursement 25,248 2,759 1,150 1,213 0 4673 Water Reimbursement 423,826 425,897 337,680 417,800 373,400 4897 Interdepartmental Receipts 2,682,000 2,918,500 3,322,000 4,105,370 3,245,100 4901 Miscellaneous Receipts 425 551 437 150,098 1 700 Total MIS Fund 3,131,499 3,347,707 3,661,267 4,674,481 3,619,200 GRAND TOTAL 45,714,511 49,011,909 52,264,280 55,871,793 61,526,000 9 CITY OF SAN BERNARDINO EXPENDITURE SUMMARY-PRIMARY FUNDS BY DEPARTMENT&FUND FISCAL YEAR 2003-2004 PERSONAL MATERIALS CONTRACT INTERNAL CAPITAL DEBT TOTAL FUND/TITLE SERVICES /OPERATION SERVICE SERVICE OUTLAY SERVICE EXPENSES GENERALFUND 010 MAYOR 810,200 83,600 135,500 45,700 0 0 1,075,000 r 020 COMMON COUNCIL 321,200 72,500 0 30,600 0 0 424,300 030 CITY CLERK 862,300 77,900 158,800 90,500 0 0 1,189,500 040 CITY TREASURER 113,100 10,100 3,700 8,200 1,000 0 136,100 050 CITY ATTORNEY 1,597,500 312,000 404,600 21,100 5,700 0 2,340,900 070 CODE COMPLIANCE 1,738,500 192,100 742,000 166,200 0 34,800 2,873,600 090 GENERAL GOVERNMENT 550,000 1,327,600 899,600 4,271,700 0 2,485,300 9,534,200 100 CITY ADMINISTRATOR 469,800 37,100 20,000 20,700 0 0 547,600 108 CIVIL SERVICE 170,900 8,200 30,000 17,900 0 0 227,000 1110 110 HUMAN RESOURCES 300,200 40,700 500 21,300 0 0 362,700 120 FINANCE 927,300 40,900 8,400 211,300 0 0 1,187,900 180 DEVELOPMENT SERVICES 4,597,800 555,700 489,800 1,685,800 0 0 7,329,100 200 FIRE 20,870,300 486,600 56,900 957,300 13,700 641,500 23,026,300 I 210 POLICE 38,319,900 1,548,500 788,900 3,333,200 3,200 10,000 44,003,700 320 FACILITIES MANAGEMENT 1,782,500 263,400 536,100 1,119,100 10,000 0 3,711,100 380 PARKS&RECREATION 3,163,100 379,200 482,700 1,261,900 0 0 5,286,900 400 PUBLIC SERVICES 1,815,800 330,900 508,500 343,900 0 0 2,999,100 TOTAL GENERAL FUND 78,410,400 5,767,000 5,266,000 1 13,606,400 33,600 3,171,600 106,255,000 111111119 SPECIAL REVENUE FUNDS: 105 LIBRARY FUND 1,799,600 290,700 12,000 293,000 0 0 2,395,300 t90 106 CEMETERY FUND 204,800 9,000 0 21,700 0 0 235,500 107 CABLE TELEVISION FUND 374,300 110,500 8,000 45,600 0 0 538,400 108 ASSET FORFEITURE FUND 50,000 359,100 126,700 37,300 138,700 0 711,800 111 AB2766 AIR QUALITY 59,100 25,300 10,000 11,800 0 0 106,200 124 ANIMAL CONTROL FUND 1,117,600 117,000 58,500 277,500 0 0 1,570,600 132 SEWER LINE MAINT 694,600 160,500 235,000 227,300 425,000 0 1,742,400 133 BASEBALL STADIUM 130,000 128,400 56,600 30,900 40,000 0 385,900 134 SOCCER FIELDS 168,500 53,500 112,400 15,600 14,100 0 364,100 TOTAL SPECIAL REVENUES 4,598,500 1,254,000 619,200 960,700 617,800 0 8,050,200 CAPITAL PROJECT FUNDS: 122 ARTICLE 8-LTF 0 0 0 0 0 0 0 1r 126 SPECIAL GAS TAX FUND 0 0 2,521,400 0 0 0 2,521,400 129 1/2 CENT SALES/ROAD TAX 0 0 6,645,500 0 0 0 6,645,500 135 AB2928 TRAFFIC CONGESTION 0 0 346,500 0 0 0 346,500 241 PARK EXTENSION FUND 0 0 37,100 0 0 0 37,100 242 STREET CONSTRUCTION 0 0 5,147,800 0 0 0 5,147,800 243 PARK CONSTRUCTION 0 0 3,970,800 0 0 0 3,970,800 244 CEMETERY CONSTRUCTION 0 0 5,000 0 0 0 5,000 245 SEWER LINE CONSTR 0 0 67271,100 0 0 0 6,271,100 246 PUBLIC IMPROVEMENT 0 0 518,500 0 0 0 518,500 248 STORM DRAIN CONSTR 0 0 2,566,400 0 0 0 2,566,400 250 TRAFFIC CONSTRUCTION 0 0 1 1,418,100 0 0 0 1,418,100 TOTAL CAPITAL PROJECTS 0 0 129,448,200 1 01 01 0 29,448,200 OTHER FUNDS: 109 PARKING/BUSINESS FUND 0 0 0 0 0 0 0 110 PARKING DISTRICT FUND 0 0 0 0 0 0 0 527 REFUSE FUND 4,655,800 5,764,100 388,400 3,929,700 380,700 1,774,500 16,893,200 TOTAL OTHER FUNDS 4,655,800 5,764,100 388,400 3,929,700 380,700 11774,500 16,893,200 INTERNAL SER%ICE FUNDS: i 621 PRINT SHOP 122,400 141,700 4,300 7,500 0 50,000 325,900 629 LIABILITY FUND 194,000 2,212,600 20,000 21,000 0 0 2,447,600 630 TELEPHONE SUPPORT 123,200 631,600 15,000 7,700 0 0 777,500 631 UTILITY FUND 120,700 3,482,200 2,500 0 0 275,600 3,881,000 635 FLEET SERVICES 1,687,100 2,215,600 6,000 248,900 602,900 395,200 5,155,700 678 WORKERS'COMP FUND 294,700 1 3,374,300 262,500 24,100 1 0 0 3,955,600 679 MIS FUND 1,238,700 972,100 483,000 59,900 158,600 784,600 3,696,900 TOTAL INTERNAL SERVICE 3,780,800 13,030,100 793,300 369,100 761,500 1 1,505,400 20,240,200 GRAND TOTAL EXPENSES 91,445,500 25,815,200 36,515,100 18,865,900 1,793,600 1 6,451,500 180,886,800 'The General Fund estimated expenditure savings is not included on this report. 10 CITY OF SAN BERNARDINO SUMMARY OF REVENUES BY FUND FY 1999-2000 THROUGH FY 2003-2004 ACTUAL ACTUAL ACTIAL ESTIMATED APPROVED DESCRIPTION 1999-00 2000-01 2001-02 2002-03 2003-04 001 General Fund 80,325,385 87,456,304 90,290,767 95,525,387 97,215,300 105 Library Fund 385,701 384,729 375,140 256,775 197,500 106 Cemetery Fund 173,021 168,592 193,563 187,665 187,000 107 Cable TV Fund 127,170 121,933 98,211 104,823 75,000 108 Asset Forfeiture Fund 271,028 386,922 549,950 1,019,103 410,000 109 Parking/Business Impr Fund 139,807 132,103 33,516 0 0 110 Parking District Fund 223,891 102,759 55,879 0 0 111 Air Quality AB 2766 Fund 222,297 220,606 226,674 228,278 229,100 122 Article 8 - LTF 0 0 0 30,854 0 124 Animal Control Fund 830,791 965,643 1,160,189 1,159,849 1,184,600 126 Special Gas Tax Fund 3,387,100 3,453,382 3,554,866 3,538,290 3,480,000 128 Traffic Safety Fund 813,217 651,456 693,320 587,577 650,000 129 1/2 Cent Sales/Road Tax 2,105,200 2,300,541 2,371,355 2,439,341 2,898,900 132 Sewer Line Maint Fund 1,263,361 1,333,510 1,339,363 1,330,171 1,386,000 133 Baseball Stadium Fund 239,460 176,918 198,739 133,435 140,000 134 Soccer Fields Fund 0 0 0 219,934 375,500 135 AB 2928 Traffic Congestion 0 1,384,888 515,808 503,751 0 242 Street Construction Fund 404,267 176,117 410,664 701,063 5,354,700 243 Park Construction Fund 166,998 219,384 329,498 648,295 3,121,500 244 Cemetery Constr Fund 3,660 3,778 4,657 4,742 4,700 28 245 Sewer Line Constr Fund 290,309 548,550 542,050 643,498 118,400 246 Public Improvement 18,820 19,658 23,505 19,028 0 247 Cultural Development 42,752 120,465 124,961 232,729 162,000 248 Storm Drain Constr Fund 477,045 484,756 524,542 745,069 810,000 250 Traffic Systems Constr Fund 150,244 335,328 212,023 691,196 638,600 251 Other Assessment Districts 68,167 33,900 91,709 55,830 51,200 254 Landscape Districts 662,067 437,265 597,000 556,073 529,800 257 AD 994 Citywide 125,153 103,257 62,866 57,046 0 305 AD 985 Industrial Parkway 79,687 64,323 88,471 64,239 62,100 306 AD 987 Verdemont Area 59,315 62,327 60,955 75,979 57,100 308 Verdemont Impr Loan 61,255 279,807 12,426 187,833 115,300 333 AD 5861 Orangewood Estate 5,828 177,938 0 0 0 356 AD 356 New Pine Ave. 63,535 62,631 62,296 62,779 63,200 527 Refuse Fund 16,595,081 17,064,553 17,470,111 18,457,597 18,482,000 621 Central Services Fund 247,626 269,037 324,122 279,792 325,900 629 Liability Insurance Fund 2,032,896 2,036,662 1,887,060 2,074,472 2,660,600 630 Telephone Support Fund 837,762 875,593 1,025,883 1,102,031 777,500 631 Utility Fund 3,345,785 3,542,913 5,225,653 4,659,471 31956,000 635 Fleet Services Fund 5,266,189 5,598,859 6,034,561 5,796,020 51155,700 678 Worker's Comp Fund 2,396,381 2,481,310 3,034,222 3,345,417 3,955,600 679 Information Services Fund 3,131,499 3,347,707 3,661,267 4,674,481 3,619,200 GRAND TOTAL 127,039,750 137,586,404 143,467,842 152,399,913 159,620,000 11 CITY OF SAN BERNARDINO SUMMARY OF EXPENDITURES BY FUND/DEPARTMENT FY 1999-00 THROUGH FY 2003-04 g . General Fund: 35 Mayor 644,970 634,076 943,371 7377,72 1,075,000 Common Council 353,480 328,262 341,671 424,300 City Clerk 899,560 903,404 1,021,127 1,066,075 1,189,500 City Treasurer 18,121 21,439 23,952 134,480 136,100 City Attorney 1,788,790 1,875,277 2,047,354 2,500,352 2,340,900 Code Compliance 2,163,470 2,845,612 2,951,334 2,841,151 2,873,600 General Government 1,803,850 510,236 2,162,341 1,149,286 9,534,200 City Administrator 494,021 516,481 496,268 504,756 547,600 Human Resources 326,204 384,249 403,392 465,906 362,700 Finance 1,121,766 1,141,331 1,141,902 1,170,824 1,187,900 Civil Service 248,061 245,598 253,557 249,186 227,000 Development Services 6,227,042 6,060,529 7,465,457 7,502,585 7,329,100 Fire 18,197,641 18,842,245 21,041,818 23,523,459 23,026,300 Police 35,036,888 37,739,025 42,004,232 44,686,595 44,003,700 Facilites Management 2,739,442 3,139,827 3,762,169 3,948,881 3,711,100 Parks,Recreation 8r Comm.Svcs. 41214,147 4,567,139 5,111,370 5,423,551 5,286,900 Public Services 2,227,679 2,749,230 3,321,766 3,260,566 2,999,100 Genel nd�otaf Lff t 105 Library Fund 2,718,643 2,160,799 3,007,000 3,095,880 2,395,300 106 Cemetery Fund 202,250 220,446 225,145 249,319 235,500 107 Cable TV Fund 355,933 380,858 488,557 545,103 538,400 108 Asset Forfeiture Fund 188,747 208,709 363,593 977,021 711,800 109 Parking/Business Impr Fund 53,577 29,823 31,690 0 0 110 Parking District Fund 262,194 73,104 238,470 0 0 111 Air Quality AB 2766 Fund 73,434 68,024 71,012 79,801 106,200 122 Article 8-LTF 1,363 5,644 49,460 0 0 124 Animal Control Fund 916,731 1,130,688 1,535,229 1,554,568 1,570,600 126 Special Gas Tax Fund 919,941 283,733 521,110 668,579 2,521,400 129 1/2 Cent Sales/Road Tax 2,279,751 1,730,460 2,122,116 1,152,831 6,645,500 132 Sewer Line Maintenance Fund 939,349 1,142,016 1,428,329 1,224,963 1,742,400 133 Baseball Stadium Fund 420,638 422,152 455,983 365,905 385,900 134 Soccer Fields Fund 0 0 0 199,924 364,100 135 AB 2928 Traffic Congestion 0 5,420 1,386,142 647,252 346,500 241 Park Extension Fund 47,080 66,282 56,828 39,442 37,100 242 Street Construction Fund 559,452 350,462 651,068 3,079,299 5,147,800 243 Park Construction Fund 151,145 268,246 778,732 637,465 3,970,800 244 Cemetery Construction Fund 1,010 1,745 357 0 5,000 245 Sewer Line Construction Fund 222,760 18,008 220,625 269,901 6,271,100 246 Public Improvement Fund 0 0 1,936 4,627 518,500 248 Storm Drain Construction Fund 209,876 1,650,820 340,560 153,909 2,566,400 250 Traffic Systems Constr Fund 477,406 110,436 261,568 389,545 1,418,100 251 Other Assessment Districts 5,260 33,900 16,475 162,507 51,200 254 Landscape Districts 433,625 437,265 457,955 326,573 529,800 305 AD 985 Industrial Parkway 99,035 68,208 67,625 63,579 62,100 306 AD 987 Verdemont Area 64,025 60,130 59,668 56,689 56,800 308 AD 987 Verdemont Impr Loan 0 326,586 66,919 115,544 115,300 333 AD 5861 Orangewood Estates 5,180 19,082 26,716 0 0 356 AD 356 New Pine Ave. 57,395 52,148 42,376 41,268 39,800 527 Refuse Fund 14,086,033 14,616,353 15,808,800 15,548,088 16,893,200 621 Central Services Fund 246,159 263,882 321,032 306,421 325,900 629 Liability Insurance Fund 1,834,710 1,402,262 2,279,800 2,391,770 2,447,600 630 Telephone Support Fund 800,506 649,827 825,509 846,337 777,500 631 Utility Fund 3,631,729 4,843,642 4,441,138 4,576,581 3,881,000 635 Fleet Services Fund 5,149,628 5,446,501 6,535,300 5,599,022 5,155,700 678 Worker's Compensation Fund 2,790,123 3,879,877 3,402,800 3,588,891 3,955,600 679 Information Services Fund 2,953,054 3,051,599 3,366,200 4,206,249 3,696,900 ��1�AL,a€L�tlNQs _ � ��� ��61 - - �� . �1 ��=-- - _ � m ..�,,; .•=: .The General Fund estimated expenditure savings is not included on this report. 12 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2003-2004 TRANSFERS - IN TO GENERAL FUND: *From Special Gas Tax For - 2,810,000 Street Maintenance - $2,320,000 Street Lighting - $470,100 +� *From Traffic Safety For - 650,000 Police Costs I *From 1/2 Cent Sales & Road Tax For - 215,000 Administration *From Cultural Development Fund For - 304,000 ,.. Funding Fine Arts and Civic and Promotional Costs *From Traffic Systems Constructions For- 25,000 Administration *From Storm Drain Construction For - 100,000 Administration *From Refuse Fund For- 2,381,200 Administration - $1,826,200 Street Repair - $50,000 Lease City Yards - $464,000 Lease City Hall - $41,000 *From Sewer Line Construction For - 100,000 Administration *From Sewer Line Maint For - 150,000 Administration *From Telephone Fund For- 400,000 Refund Reserve Excess *From Fleet Fund For - 300,000 +� Refund Reserve Excess *From Air Quality - AB 2766 Fund For - 181,500 Crossing Guards 50% Funding 80,000 Traffic Engineering Costs 60,000 Maint. & Fuel for Alternate Fuel Vehicles 41,500 TOTAL GENERAL FUND $7,616,700 13 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2003-2004 TRANSFERS - IN TO ANIMAL CONTROL FUND *From General Fund For- 386,000 Operating Costs TO CATV FUND: *From General Fund For - 463,400 Operating Costs TO LIBRARY FUND: *From General Fund For - 2,197,800 Operating Costs TO PUBLIC PARK EXTENSION: *From General Fund For- 37,100 �* Park Facilities Improvements *From General Fund For- 65,000 Street Sweeping FW BASEBALL STADIUM *From General Fund For- 245,900 Operating Costs TO WORKERS COMPENSATION FUND *From General Fund For- 0 Operating Costs TO CEMETERY FUND ,f *From General Fund For- 48,500 Operating Costs TOTAL OTHER FUNDS $3,443,700 GRAND TOTAL TRANSFERS-IN $11,060,400 14 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2003-2004 TRANSFERS - OUT FROM GENERAL FUND: *To Animal Control Fund For - $386,000 Operating Costs *To CAN Fund For- 463,400 Operating Costs ' *To Library Fund For- 2,197,800 Operating Costs *To Baseball Stadium For- 245,900 ■ Operating Costs *To Refuse Fund For- 65,000 Street Sweeping *To Workers Comp Fund For- 0 Operating Costs *To Cemetery Fund For- 48,500 Operating Costs *To Public Park Extension For- 37,100 Park Facilities Improvements TOTAL GENERAL FUND $3,443,700 FROM SPECIAL GAS TAX: *To General Fund For- 2,810,000 Street Maintenance Costs - $2,320,000 all Street Lighting Costs - $470,100 FROM TRAFFIC SAFETY: *To General Fund For- 650,000 Police Costs FROM 1/2 CENT SALES/ROAD TAX: *To General Fund For- 215,000 Administration FROM TELEPHONE FUND: *To General Fund For- 400,000 Refund Reserve Excess FROM LIABILITY FUND: *To General Fund For- 0 Refund Reserve Excess r 15 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2003-2004 TRANSFERS - OUT F O -- ._ *To General Fund For- 300,000 Refund Reserve Excess FROM CULTURAL DEVELOPMENT *To General Fund For- 304,000 Fine Arts & Civic Promotional Costs FROM TRAFFIC SYSTEM CONSTR *To General Fund For- 25,000 Administration of Fund _:.FROM STORM DRAIN FUND *To General Fund For- 100,000 Administration of Fund FROM REFUSE FUND *To General Fund For- 2,381,200 Administration - $1,826,200 Street Repairs - $50,000 Lease City Yards- $464,000 Lease City Hall - $41,000 FROM SEWER LINE CONSTR FD *To General Fund For- 100,000 Administration FROM SEWER_LINE MAINT FUND 150,000 *To General Fund For- Administration [77 - OM AIR QUALITY-AB 2766 FUND 181,500 *To General Fund For- Crossing Guards 50% Funding 80,000 Traffic Engineering Costs 60,000 Maint & Fuel for Alternate Fuel Vehicles 41,500 TOTAL OTHER FUNDS 1 1 $7,616,700 GRAND TOTAL TRANSFERS-OUT $11,060,400 16 �r CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS ' 2002/2003 2003/2004 GENERAL FUND: City Administrator Secretary 0.75 0.50 City Administrator 1.00 1.00 Assistant to the City Administrator 1.00 1.00 Senior Administrative Analyst 0.50 0.50 Executive Secretary 1.00 1.00 Administrative Anayst II 1.00 0.75 Total 5.25 4.75 City Administrator Department Total 5.25 4.75 City Attorney City Attorney 1.00 1.00 Conf Admin Operations Supervisor 1.00 1.00 Senior Assistant City Attorney 2.00 2.00 Senior Deputy City Attorney 1.00 1.00 Deputy City Attorney I - IV 4.00 4.00 Legal Secretary I - II 4.00 4.00 Legal Admin Analyst 1.00 1.00 Executive Secretary 1.00 1.00 City Attorney Investigator 2.00 2.00 Total 17.00 17.00 City Attorney Department Total 17.00 17.00 City Clerk Admin Assistant to the City Clerk 1.00 1.00 City Clerk 1.00 1.00 Deputy City Clerk 1 2.00 2.00 Admin Clerk III Unclassified 1.00 1.00 Total 5.00 5.00 Business Registration Business Registration Supervisor 1.00 1.00 Business Registration Coordinator 1.00 0.00 Account Clerk I Unclassified 1.00 1.00 Account Clerk 11 Unclassified 2.00 2.00 Account Clerk III Unclassified 1.00 1.00 Business Registration Inspector Unclassified 3.00 3.00 Total 9.00 8.00 Records Management Records Management Coordinator 1.00 1.00 Senior Secretary 1.00 1.00 Total 2.00 2.00 City Clerk Department Total 16.00 15.00 City Treasurer City Treasurer 1.00 1.00 Cashier II Unclassified 1.00 1.OG Deputy City Treasurer Unclassified 1.00 1.00 Total 3.00 3.00 City Treasurer Department Total 3.00 3.00 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Civil Service Civil Service Board Chief Examiner 1.00 1.00 Personnel Analyst 1.00 0.00 Personnel Assistant/Civil Service 1.00 1.00 Total 3.00 2.00 Civil Service Department Total 3.00 2.00 Code Compliance Code Enforcement Code Compliance Director 0.50 0.50 Code Compliance Officer II 3.00 3.00 Code Compliance Officer 1 2.00 0.00 Account Clerk 111 1.00 0.00 Secretary 0.00 1.00 Admin Oper Super 1.00 0.00 Admin Oper Tech 1.00 1.00 Total 8.50 5.50 Neighborhood Revitalization Admin Oper Super 0.00 1.00 Code Compliance Director 0.50 0.50 Code Compliance Field Operation Mgr 1.00 1.00 Admin Clerk II 4.00 4.00 Admin Clerk III 1.00 1.00 Senior Code Compliance Officer 5.00 5.00 Code Compliance Officer 1 0.00 2.00 Code Compliance Officer II 8.00 8.00 Total 19.50 22.50 Weed Abatement Abatement Coordinator 1.00 1.00 Code Compliance Officer 1 1.00 1.00 Total 2.00 2.00 Housing Improvement Team Senior Code Comp Officer 1.00 0.00 Code Compliance Officer II 2.00 3.00 Total 3.00 3.00 Code Compliance Department Total 33.00 33.00 Common Council Councilperson 7.00 7.00 Secretary 1.00 0.00 Senior Secretary 1.00 1.00 Executive Assistant to the Council 1.00 1.00 Administrative Analyst 1.00 1.00 Executive Secretary 1.00 1.00 Total 12.00 11.00 Common Council Department Total 12.00 11.00 18 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Development Services Department Development Services Admin Director of Development Services 1.00 1.00 Deputy Director/City Engineer 1.00 1.00 Senior Secretary 1.00 1.00 Secretary 2.00 2.00 Senior Admin Operations Supervisor 1.00 1.00 Senior Administrative Analyst 1.00 0.00 Admin Analyst II 0.00 0.25 Account Clerk III 1.00 1.00 Account Clerk II 1.00 1.00 Admin Clerk II 3.00 3.00 Admin Clerk III 1.00 1.00 Total 13.00 12.25 Real Property Real Property Supervisor 1.00 1.00 Real Property Specialist 1.00 1.00 Landscape Inspector II 2.00 2.00 Total 4.00 4.00 Engineer Design Senior Engineer 3.00 3.00 Engineering Associate 2.00 2.00 Engineering Assistant 1 3.00 3.00 Engineering Assistant II 3.00 3.00 Draftsperson 1.00 1.00 Total 12.00 12.00 Field Engineering Survey Party Chief 1.00 1.00 Construction Engineer 1.00 1.00 Field Engineer 1.00 1.00 Survey Party Technician 111 2.00 2.00 Construction Inspector 11 3.00 3.00 Construction Inspector 2.00 2.00 Total 10.00 10.00 Traffic Engineering Traffic Engineer 1.00 1.00 Engineering Assistant 1 1.00 1.00 Engineering Associate 1.00 1.00 Engineering Assistant III (1 position vacant for 6 months) 2.00 2.00 Total 5.00 5.00 Traffic Signing/Striping Maintenance Supervisor 1.00 1.00 Traffic Sign Technician 1.00 1.00 Maintenance Worker 1 1.00 1.00 Maintenance Worker 11 4.00 4.00 Lead Maintenance Worker 1.00 1.00 Total 8.00 8.00 19 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 NPDES-Compliance Secretary 1.00 1.00 Construction Inspector II 1.00 1.00 Total 2.00 2.00 Street Lighting Traffic Sign & Light Supervisor 1.00 1.00 Electrician 1 5.00 5.00 Electrician II 5.00 5.00 Total 11.00 11.00 Signals Traffic Signal Electrician 11 4.00 4.00 Traffic Signal Electrician 111 1.00 1.00 Total 5.00 5.00 Planning Assistant Planner 1.00 1.00 Principal Planner 1.00 1.00 Senior Planner 2.00 2.00 Secretary 1.00 1.00 Associate Planner 2.00 2.00 Total 7.00 7.00 Building Services Building Official 1.00 1.00 Building Inspector II 5.00 5.00 Building Inspector 111 2.00 2.00 Senior Building Inspector 1.00 1.00 Admin Clerk 11 1.00 1.00 Total 10.00 10.00 Plan Check Senior Plans Examiner 1.00 1.00 Plans Examiner 4.00 4.00 Total 5.00 5.00 Development Services Total 92.00 91.25 Facilities Management Facilities Admin. Administrative Analyst 11 1.00 1.00 Director of Facilities Management 1.00 1.00 Total 2.00 2.00 Custodial Maintenance Custodial Supervisor 1.00 1.00 Senior Custodian 1.00 1.00 Lead Custodian 2.00 2.00 Custodian 8.00 8.00 Total 12.00 12.00 20 r CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002!2003 2003/2004 Building Maintenance Electrician II 1.00 1.00 Facilities Maintenance Supervisor 1.00 1.00 Electrical & HVAC Mechanic 2.00 2.00 Building Maintenance Mechanic 3.00 2.00 Maintenance Carpenter 1.00 1.00 Maintenance Plumber II 2.00 2.00 Storekeeper 1.00 1.00 Total 11.00 10.00 Parking Control Customer Service Rep 1.00 1.00 Parking Control Checker 3.00 3.00 Total 4.00 4.00 Facilities Management Department Totals 29.00 28.00 Finance Finance Admin. Director of Finance 1.00 1.00 Senior Secretary 1.00 1.00 Payroll Supervisor 1.00 1.00 Deputy Director/Budget Manager 1.00 1.00 Accounting Manager 1.00 1.00 Accountant III 1.00 1.00 Accountant 1 1.00 0.00 Accounting Technician II Confidential 1.00 1.00 Accounting Technician 11 (position reimbursed by SBETA) 1.00 1.00 Accounting Technician 1 1.00 1.00 Account Clerk 11 2.00 2.00 Account Clerk 111 2.00 2.00 Total 14.00 13.00 Purchasing & Stores Purchasing Manager 1.00 1.00 Assistant Buyer 2.00 1.00 Storekeeper 0.50 0.50 Total 3.50 2.50 Finance Department Total 17.50 15.50 Fire Fire Admin. Administrative Analyst 1 1.00 1.00 Senior Secretary 1.00 1.00 Admin Clerk 111 1.00 1.00 Fire Chief 1.00 1.00 Total 4.00 4.00 21 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Emergency Operations Account Clerk II 1.00 1.00 Senior Storekeeper 1.00 1.00 Emergency Medical System Coord 1.00 1.00 Deputy Fire Chief 1.00 1.00 Training Officer 1.00 1.00 Firefighter 24.00 24.00 Firefighter/Paramedic 33.00 33.00 Fire Captain 39.00 39.00 Fire Engineer 39.00 39.00 Battalion Chief 6.00 6.00 Total 146.00 146.00 Fire Prevention Admin Clerk III 1.00 1.00 Fire Prevention Officer 4.00 4.00 Fire Investigator 1.00 1.00 Fire Marshal 1.00 1.00 Plans Examiner 1.00 1.00 Senior Fire Prevention Officer 1.00 1.00 Total 9.00 9.00 Fire Vehicle Maintenance Fire Equipment Shop Supervisor 1.00 1.00 Equipment Mechanic II 3.00 3.00 Total 4.00 4.00 Fire Dispatch Fire Communications Manager 1.00 1.00 Dispatcher 1 2.00 2.00 Dispatcher II 7.00 7.00 Total 10.00 10.00 Disaster Preparedness Disaster Management Coordinator 1.00 1.00 Total 1.00 1.00 Fire Department Total 174.00 174.00 Human Resources Senior Secretary 1.00 1.00 Benefits Coordinator 1.00 1.00 Personnel Analyst 1.00 1.00 Director of Human Resources 0.50 0.50 Admin Analyst II 1.00 0.00 Personnel Clerk II 1.00 1.00 Total 5.50 4.50 Human Resources Total 5.50 4.50 22 r CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Mayor Mayor Admin. Mayor 1.00 1.00 Executive Secretary 1.00 1.00 Executive Assistant to the Mayor 1.00 1.00 Project Manager 1.00 1.00 Assistant to the Mayor 1 3.00 3.00 Admin Clerk 11 2.00 1.00 Staff Analyst 1.00 1.00 Secretary 1.00 2.00 Total 11.00 11.00 Public Information Assistant to the Mayor II 1.00 1.00 Total 1.00 1.00 Mayor Department Total 12.00 12.00 Parks, Recreation &Community Services Recreation Admin Admin Services Manager 1.00 1.00 Director of Parks, Rec. &Comm. Svs 1.00 1.00 Senior Secretary 1.00 1.00 Account Clerk 11 1.00 1.00 Account Clerk 111 1.00 1.00 Admin Clerk 11 1.00 1.00 Admin Clerk 111 1.00 1.00 Total 7.00 7.00 Park Maintenance Park Project Coordinator 1.00 1.00 Park Supintendant 1.00 1.00 Park Maintenance Supervisor 2.00 2.00 Maintenance Plumber 11 2.00 2.00 Park Maintenance Leadworker 3.00 3.00 Park Maintenance Worker 1 2.00 2.00 Park Maintenance Worker 11 10.00 10.00 Park Maintenance Worker 111 7.00 7.00 Landscape Inspector 11 1.00 1.00 Total 29.00 29.00 Recreation Recreation Superintendant 1.00 1.00 Recreation Supervisor 1.00 1.00 Senior Recreation Super (1 position vacant for 6 months) 1.00 1.00 Total 3.00 3.00 C.I.D. CID Manager (budgeted for 6 months only) 1.00 1.00 Recreation Therapist 1.00 1.00 Total 2.00 2.00 23 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Westside Community Center Community Service Center Manager 1.00 1.00 Admin Clerk II 1.00 1.00 Total 2.00 2.00 Senior Citizens Center Community Center Manager 1 1.00 0.00 Community Service Center Manager 1.00 1.00 Total 2.00 1.00 Norton Gym/Galaxy Ballroom Community Center Manager 1 1.00 1.00 Total 1.00 1.00 Community Centers Community Center Manager 1 2.00 2.00 Community Center Manager II 3.00 3.00 Senior Rec Supervisor 1.00 1.00 Total 6.00 6.00 Aquatics/Sports Senior Recreation Supervisor 1.00 1.00 Program Coordinator 1.00 1.00 Total 2.00 2.00 Park&Recreation Department Total 54.00 53.00 Police Admin Chief of Police 1.00 1.00 Assistant Chief of Police 1.00 1.00 Police Captain 1.00 1.00 Sergeant 1.00 3.00 Detective/Training Officer 2.00 2.00 Senior Secretary 1.00 1.00 Secretary 1.00 1.00 Total 8.00 10.00 Station Command Community Service Officer 1 12.00 12.00 Police Fleet Maint Expediter 1.00 1.00 Sergeant 4.00 3.00 Lieutenant 1.00 3.00 Total 18.00 19.00 Patrol Secretary 1.00 1.00 Police Services Assistant 0.00 6.00 Community Service Officer 1 16.00 8.00 Community Service Officer II 9.00 9.00 Sergeant 26.00 25.00 Police Officer 149.00 148.00 Police Captain 1.00 1.00 Lieutenant 6.00 5.00 24 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Total 208.00 203.00 Carousel Mall Sergeant 1.00 1.00 Police Officer 1.00 1.00 Total 2.00 2.00 Vice & Narcotics Asset Forfeiture Specialist 1.00 1.00 Police Services Assistant 2.00 2.00 Community Service Officer II 2.00 2.00 Sergeant 2.00 2.00 Detective/Training Officer 4.00 4.00 Lieutenant 1.00 1.00 Police Officer 14.00 14.00 Total 26.00 26.00 MET Sergeant 1.00 1.00 Police Officer 8.00 8.00 Total 9.00 9.00 Traffic Admin Clerk II 2.00 2.00 Police Records Technician 0.00 0.00 Community Service Officer II 1.00 1.00 Sergeant 1.00 1.00 Detective/Training Officer 1.00 1.00 Police Officer 10.00 10.00 Total 15.00 15.00 Investigations Secretary 1.00 1.00 Admin Clerk II 6.00 6.00 Admin Clerk III 3.00 2.00 Crime Analyst 1.00 1.00 Community Service Officer II 6.00 6.00 Sergeant 6.00 6.00 Detective/Training Officer 39.00 39.00 Police Captain 1.00 1.00 Lieutenant 2.00 1.00 Police Officer 10.00 10.00 Show Grant Analyst 1.00 1.00 Total 76.00 74.00 Identification& Property Forensic Specialist III 2.00 1.00 Forensic Specialist II 6.00 8.00 Forensic Specialist 1 4.00 2.00 Property& Evidence Tech 11 2.00 2.00 Total 14.00 13.00 Support Services Community Service Off ier 11 1.00 1.00 Account Clerk II 2.00 2.00 Account Clerk III 2.00 2.00 Total 25 5.00 5.00 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Dispatch Police Communications Manager 1.00 1.00 Dispatch Supervisor 5.00 5.00 Dispatcher 1 8.00 8.00 Dispatcher II 17.00 17.00 Total 31.00 31.00 Records Police Records Manager 1.00 1.00 Police Records Technician 25.00 25.00 Police Records Technician Trainee 0.00 7.00 Police Records Transcriber 0.00 2.00 Police Records Supervisor 4.00 4.00 Admin Clerk II 1.00 1.00 Total 31.00 40.00 Personnel &Training Community Service Officer II 3.00 3.00 Community Service Officer Supervisor 2.00 2.00 Admin Clerk III 2.00 2.00 Range Master 1.00 1.00 Police Officer 1.00 1.00 Lieutenant 1.00 1.00 Total 10.00 10.00 Landlord Certification Admin Clerk II 0.00 1.00 Project Coordinator(Landlord Cert) 1.00 1.00 Total 1.00 2.00 Police Department Total 454.00 459.00 Public Services Street Admin Director of Public Services 0.50 0.50 Senior Secretary 0.50 0.50 Customer Service Representative 1.00 1.00 Admin Clerk II 1.00 1.00 Account Clerk II 1.50 1.50 Total 4.50 4.50 Street Maintenance Project Coordinator 1.00 1.00 Street Superintendent 0.50 0.50 Maintenance Supervisor 1.00 1.00 Heavy Equipment Operator 2.00 1.00 Hazardous Materials Specialist 1.00 1.00 Maintenance Worker 1 1.00 1.00 Maintenance Worker II 6.00 6.00 Lead Maintenance Worker 2.00 2.00 Total 14.50 13.50 26 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Street Tree Maintenance Arborist 1.00 1.00 Tree Trimmer II 1.00 1.00 Tree Trimmer 1.00 1.00 Maintenance Worker 1 1.00 1.00 Total 4.00 4.00 Right of Way Heavy Equipment Operator 1.00 1.00 Maintenance Supervisor 1.00 1.00 Maintenance Worker 1 1.00 0.00 Maintenance Worker 11 4.00 4.00 Total 7.00 6.00 Concrete Heavy Equipment Operator 1.00 1.00 Maintenance Supervisor 1.00 1.00 Maintenance Worker 11 4.00 4.00 Maintenance Worker 1 1.00 1.00 Lead Maintenance Worker 2.00 2.00 Total 9.00 9.00 Public Services-Streets Total 39.00 37.00 TOTAL GENERAL FUND 966.25 960.00 NON-GENERAL FUND: AB 2766 Air Quality Secretary 0.25 0.50 Senior Administative Analyst 0.50 0.50 Administrative Analyst II 0.00 0.00 Total 0.75 1.00 AB 2766-Air Quality Total 0.75 1.00 Animal Control Admin Director of Animal Control 1.00 1.00 Admin Clerk II 1.00 0.00 Animal Shelter Operations Manager 1.00 1.00 Animal Shelter Office Specialist 4.00 4.00 Senior Shelter Office Specialist 1.00 1.00 Total 8.00 7.00 Field Services Senior Animal License Checker 1.00 1.00 Admin Clerk 11 0.00 1.00 Animal Control Officer 10.00 9.00 Total 11.00 11.00 Shelter Services Registered Vet Technician 1.00 1.00 Animal Shelter Attendant 5.00 5.00 Total 6.00 6.00 27 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 Animal Control Department Total 25.00 24.00 CAN Cable Television Manager 1.00 1.00 Senior Secretary 1.00 1.00 Telecommunications Tech Coordinator 1.00 1.00 Video Production Coordinator 1.00 1.00 CATV Prod uctionTechnician 1.00 1.00 CAN Production Engineer 1.00 1.00 6.00 6.00 CAN Division Total 6.00 6.00 Cemetery Cemetery Superintendent 1.00 1.00 Park Maintenance Worker II 2.00 2.00 Park Maintenance Worker III 1.00 1.00 Total 4.00 4.00 Cemetery Division Total 4.00 4.00 Fleet Services Account Clerk II 1.00 1.00 Admin Operations Supervisor 1.00 1.00 Fleet Manager 1.00 1.00 Sr. Fleet Parts Specialist 1.00 1.00 Admin Clerk II 1.00 1.00 Storekeeper 1.00 1.00 Equipment Maintenance Supervisor 1.00 1.00 Tire Repair Worker 1.00 1.00 Fabricating Welder 1.00 1.00 Equipment Mechanic II 11.00 11.00 Equipment Mechanic 1 8.00 8.00 Supervising Equipment Mechanic 3.00 3.00 Total 31.00 31.00 Fleet Services Total 31.00 31.00 Information Services Director of Information Sys 1.00 1.00 Senior IS Technician 1.00 1.00 IS Technician II 6.00 6.00 IS Operations Supervisor 1.00 1.00 Geographic IS Analyst 1.00 1.00 GIS Administrator 1.00 1.00 Business System Manager 1.00 1.00 IS Analyst 1 3.00 3.00 IS Analyst 11' 1.00 1.00 Senior IS Analyst 3.00 3.00 Network Systems Administator 1.00 1.00 Public Safety Systems Manager 1.00 1.00 Admin Clerk II 1.00 1.00 Total 22.00 22.00 28 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002/2003 2003/2004 IS Department Total 22.00 22.00 Library Senior Admin Operations Supervisor 1.00 1.00 Associate Library Director 1.00 1.00 Library Director 1.00 1.00 Principal Librarian 1.00 1.00 Senior Librarian 3.00 3.00 Senior Librarian Technician 5.00 5.00 Technology Librarian 1.00 1.00 Library Information Technology Manager 1.00 1.00 Library Technician 1 3.00 3.00 Librarian II 3.00 3.00 Library Services Technician 1.00 1.00 Library Clerk 8.00 8.00 Library Computer Technician II 1.00 1.00 Total 30.00 30.00 Library Department Total 30.00 30.00 Print Shop Print Shop Supervisor 1.00 1.00 Storekeeper 0.50 0.50 Print Shop Assistant 1.00 1.00 Total 2.50 2.50 Print Shop Division Total 2.50 2.50 Refuse Refuse Admin Admin Director of Public Services 0.25 0.25 Senior Secretary 0.50 0.50 Account Clerk II 2.50 2.50 Senior Customer Sery Rep 1.00 1.00 Customer Service Rep 4.00 4.00 Senior Admin Analyst 0.50 0.00 Admin Analyst II 0.00 0.50 Admin Clerk II 1.00 1.00 Total 9.75 9.75 Automated Residential Collection Fleet Operations Coordinator 1.00 1.00 Solid Waste Manager 0.50 0.50 Sanitation Route Manager 1.00 1.00 Sanitation Route Supervisor 2.00 2.00 Refuse Operator II 30.00 30.00 Refuse Operator 1 2.00 2.00 Total 36.50 36.50 Subcription Refuse Services Solid Waste Manager 0.50 0.50 Sanitation Route Supervisor 1.00 1.00 Equipment Repair Worker II 2.00 2.00 Refuse Dispatcher 1.00 1.00 Refuse Operator 1 14.00 14.00 Refuse Operator 111 29 19.00 19.00 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS [__Z002/2003 2003/2004 Total 37.50 37.50 Street Sweeping Lead Maintenance Worker 1.00 1.00 Maintenance Worker II 1.00 1.00 Motor Sweeper Operator 2.00 2.00 Total 4.00 4.00 Recycling Environmental Project Assist 4.00 4.00 Environmental Projects Manager 1.00 1.00 Total 5.00 5.00 Refuse Division Total 92.75 92.75 Soccer Complex Senior Rec Super 1.00 1.00 Total 1.00 1.00 Workers Comp Director of Human Resources 0.25 0.25 Workers Comp Supervisor 1.00 1.00 Workers Comp Claims Assistant 2.00 2.00 Workers Comp Specialist 2.00 2.00 Total 5.25 5.25 Workers Comp Total 5.25 5.25 Liability Director of Human Resources 0.25 0.25 Risk Management Coordinator 1.00 1.00 Liability Claims Adjuster 1.00 1.00 Total 2.25 2.25 Liability Total 2.25 2.25 Sewer Maintenance Director of Public Services 0.25 0.25 Superintendent of Streets 0.50 0.50 Senior Admin Analyst 0.50 0.00 Admin Analyst II 0.00 0.50 Admin Clerk II 1.00 1.00 Maintenance Supervisor 1.00 1.00 Maintenance Worker II 8.00 8.00 Lead Maintenance Worker 1.00 1.00 Total 12.25 12.25 Sewer Maintenance Division Total 12.25 12.25 Stadium Athletic Field Maint Specialist 1.00 1.00 Athletic Field Maint Technician 1.00 1.00 Total 2.00 2.00 Stadium Division Total 2.00 2.00 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2002!2003 2003/2004 Telephone Support Telephone Support Coordinator 1.00 1.00 AdminClerk 1 1.00 1.00 Admin Clerk II 1.00 1.00 Total 3.00 3.00 Telephone Support Division Total 3.00 3.00 Utilities Project Manager/Energy Conserv. 1.00 1.00 Account Clerk II 1.00 1.00 Total 2.00 2.00 Utilities Division Total 2.00 2.00 TOTAL NON-GENERAL FUND 241.75 241.00 TOTAL NON-GENERAL FUND 24115 241.00 TOTAL NON-GENERAL FUND 241.75 241.00 TOTAL GENERAL FUND 966.25 960.00 GRAND TOTAL 1208.00 1201.00 31 CITY OF SAN BERNARDINO *MAYOR *COMMON COUNCIL *CITY TREASURER CITY **LIBRARY ADMINISTRATOR *CITY **CIVIL CLERK SERVICE *CITY ATTORNEY +MIS +ANIMAL CONTROL +FACILITIES +CATV MANAGEMENT ++POLICE ++FIRE ++HUMAN ++FINANCE RESOURCES ++PARKS,REC & ++PUBLIC ++DEVELOPMENT ++CODE COMM. 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In addition to providing the City's lead role in policy formulation and budgetary management, the City Administrator focuses on special projects as directed by the Mayor and Common Council. Facilities Management, Information Systems (IS) and Animal Control are all divisions of this department. The City Administrator's Office is also responsible for agenda development and administration of the City Employees' Rideshare Program. STAFFING ADOPTED POSITION 2002 -03 2003 -04 ~ Secretary 0 .75 0 .5 City A dm inistrator 1 1 Senior Administrative Analyst 0 .5 0 .5 Assistant to the City Administrator 1 1 Executive Secretary 1 1 Administrative Analyst II 1 0 .75 T o t a 1 5 .25 4 .75 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 409,838 426,598 444,586 469,800 MAINTENANCE&OPERATION 32,834 24,957 30,035 37,100 CONTRACTUAL SERVICES 42,535 11,437 - 20,000 INTERNAL SERVICE 31,274 33,275 30,134 20,700 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 01 0j 0 TOTAL 516,481 496,267 J 504,7561 547,600 CITY ADMINISTRATOR'S OFFICE 2002-03 KEY ACCOMPLISHMENTS ✓ Successfully negotiated naming rights between the City, the San Bernardino 66ers and the Arrowhead Credit Union. ✓ Worked with Parks and Public Services on an application for a Tree Grant. The $33,000 grant was awarded which will fund 874 trees. ✓ Assisted the Mayor's Office in activity monitoring and responding to State and Federal r legislative issues; participated actively on the League of California Cities Task Force; coordinated closely with the City's lobbying firms. ✓ In an effort to qualify to apply for Federal Economic Development Administration infrastructure grants, organized a committee to develop a Comprehensive Econoric Development Strategy (CEDS). 2003-04 KEY GOALS ➢ ort to minimize impacts Monitor State Budget issues in an eff acts on service deliv ery. p Pursue state and federal grant funds in an effort to continue important projects during this r difficult budgetary time. ➢ Manage and monitor the accomplishment of the Goals and Action Plans established by the Mayor and Council. ➢ Continue to manage overall City expenditures consistent with Council goals to improve efficiency. DID YOU KNOW? ➢ All Council, Community Development Commission, and Council Committee agenda and back- up materials are coordinated by the City Administrator's Office, working closely with the City , Clerk's Office and the City Attorney's Office. ➢ Permits for filming movies and commercials are issued by the City Administrator's Office staff. 40 CITY ATTORNEY REPRESENT THE CITY IN COURT ACTIONS PROSECUTE VIOLATIONS OF MUNICIPAL CODE AND CERTAIN STATE LAWS ADVISE MAYOR, COMMON COUNCIL, DEPARTMENT HEADS, BOARDS & COMMISSIONS AND ALL OTHER CITYSTAFF i CITY A TTORNE Y City Attorney James Penman Executive Secretary Municipal Law and Operations and Litigation & Prosecution Redevelopment Division Support Division (4) Employees (5) Employees (6) Employees CITYATTORNEY A NT N B R: 1- F N N ABOUT THE DEPARTMENT The functions of this office are to defend the City in court actions, including tort suits, and to commence court actions as directed by the Mayor and Common Council, or pursuant to law, to prosecute ordinance violations and violations of certain state laws as City Attorney and, as needed, with independent prosecutorial authority; issue legal opinions and provide advice to the Mayor and Common Council, department/division heads, and boards and commissions on legal questions, and keep them abreast on new laws and current court decisions; prepare or review resolutions, ordinances, leases and agreements; attend various meetings with the Mayor, Council, etc. STAFFING ADOPTED POSITION 2002 -03 2003 -04 C ity A ttorney 1 1 C onf. A dm in Operation Supervisor 1 1 2 2 Senior Assistant City Attorney 1 Senior Deputy City Attorney 1 Deputy City Attorney (I - IV ) 4 4 Legal Secretary (I-II) 4 4 Legal Admin Analyst 1 1 Executive Secretary 1 1 City Attorney Investigator 2 2 Total 17 17 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,262,616 1,363,554 1,532,864 1,597,500 MAINTENANCE & OPERATION 272,561 294,563 280,190 312,000 CONTRACTUAL SERVICES 297,844 357,126 582,109 40400 INTERNAL SERVICE 40,939 32,110 42,373 21,100 CAPITAL OUTLAY 1,317 0 62,816 5,700 DEBT SERVICE 0 0 0 0 TOTAL 1,875,277 2,047,353 2,500,352 2,340,900 41 CITY A TTORNEY 2002-03 KEYACCOMPLISHMENT,S ✓ The City Attorney's Office successfully defended and resolved over 35 cases on behalf of the City of San Bernardino, resulting in a dollar savings to the City of over $800,000 from its total liability exposure. ✓ With the help of our police department, the City Attorney's Office obtained a permanent injunction against 18 named members of a gang prohibiting them from engaging in 22 enumerated activities (such as associating with other known gang members, curfew restrictions, etc.) with a designated area of the City. The City Attorney's Office also obtained a permanent injunction against 13 named prostitutes in another designated area of the City, prohibiting that kind of illegal activity. ✓ Mayor Judith Valles and City Attorney James Penman have been working for and making progress on behalf of the people of the City of San Bernardino for a new Multiplex courthouse in the downtown area. In September, 2002, the Governor signed Assembly member John Longville's bill which authorizes San Bernardino County to impose a surcharge on certain filing fees for the purposes of funding its Courthouse Construction Fund. ✓ The City Attorney's Office coordinated multiple department (polio.-, fire, code enforcement) inspections of over 16 properties, resulting in the issuance of over 32: citations containing more than 2,500 violations of our Municipal Code. ✓ The City Attorney's Office prosecuted over 425 cases for violations of the City's Municipal Code and was instrumental in obtaining over 115 judge-signed warrants for inspections of properties in the continuing battle on blight in forcing negligent landlords to clean up their properties. 2003-04 KEY GOALS Past litigation has demonstrated that the establishment of goals by this office raises liability issues. Therefore, no goals are stated. DID YOU KNOWS The functions of this office are to defend the City in court actions, including tort suits, and to commence court actions as directed by the Mayor and Common Council or pursuant to law, to prosecute ordinance violations and violations of certain state laws as City Attorney and, as needed, with independent prosecutorial authority; issue legal opinions and provide advice to the Mayor and Common Council, department/division heads, and boards and commissions on legal questions, and keep them abreast of new laws and current court decisions; prepare or review resolutions, ordinances, leases and agreements; attend various meetings with the Mayor, , Council, etc. 42 CITY CLERK CUSTODIAN OF ALL CITY PUBLIC DOCUMENTS ISSUES CITY BUSINESS REGISTRATIONS CONDUCTS SPECIAL OR GENERAL ELECTIONS ADMINISTRATOR OF THE CITY'S PASSPORT PROGRAM CITY CLERK City Clerk Rachel Clark Administration Business Records Elections Registration Management (4) Employees (8) Employees (2) Employee CITY CLERK ACCOUNT NUMBER: 001-030 FUND: GENERAL FUND ABOUT THE DEPARTMENT The City Clerk is elected at large to a four-year term. The City Clerk is custodian of all public documents for the City of San Bernardino. In addition to this, the City Clerk's Office is responsible for the City's Business Registration Division, the Record and Information Management Program (RIM), all City elections, and the City's Passport Acceptance Facility. The City Clerk serves as the filing officer for all Campaign Statements and Statements of Economic Interest and is responsible for the preparation and distribution of City Council agendas and minutes. EXPENDITiURESBYDIUISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROTECTED ADOPTED ADMINISTRATION 336,338 417,629 472,035 446,000 ELECTIONS 77,891 75,487 34,986 103,800 16 BUSINESS REGISTRATION 440,934 468,344 486,605 519,600 ^ RECORDS MANACEWN17 48,241 59,668 72,448 120,100 TOTAL 1 903,404 1,021,128 1,066,074 1,189,500 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 702,309 790,052 860,156 862,300 MAINTENANCE&OPERATION 65,980 64,614 61,986 77,900 CONTRACTUAL SERVICES 75,114 75,952 33,566 158,800 P INTERNAL SERVICE CHARGES 60,002 88,118 110,366 90,500 CAPITAL OUTLAY 0 2,392 0 0 DEBT SERVICE 0 0 0 0 or TOTAL 903,405 1,021,128 1,066,074 1,189,500 43 CITY CLERK'S OFFICE , 2002-03 KEYACCOMPLISHMENTS ✓ The November Primary Municipal Election was held and there were three measures on the , ballot. ✓ Implemented the scanning of agenda staff reports for City Council meetings and placed them on the City's website for public access. ✓ Amended Fireworks ordinance and updated internal procedures for processing firework application. s ✓ Began process to update ordinances pertaining to live entertainment and taxicabs. 2003-04 KEY GOALS ➢ Conduct the 2003 November Primary Municipal election and run-off election, if necessary. , ➢ Continue with restoration of the City's historic minute books. ➢ Purchase new document imaging system for the City Clerk's Office to improve the efficiency of conducting research requests. ➢ Begin scanning a new imaging system minutes, resolutions, agreements, ordinances and other pertinent documents. ' ➢ Continue updating business registration ordinances particularly those pertaining to massage and operator permits. ➢ Replace current business registration software installed in 1985 and improve efficiency and ' reduce operational costs. ➢ Contract with Franchise Tax Board to obtain electronic data (AB63) on taxpayers who filed a Schedule C with the 2002 and 2003 State income tax return. ' ➢ Re-activate process of cross checking business registration files with State Board of Equalization records (AB990) and submitting non-registrants and misallocation to the Board of Equalization. ' DID YOU KNOW? ' ➢ Since the opening of the Passport Acceptance Facility in January 1999, the City has realized over $281,000 in net revenue. ➢ Information on City elections and the Municipal Code Book can be obtained from the City's ' website. ➢ The Business Registration Division registers over 14,000 business and collects over $6 million in revenue each year. Business Registration information can be obtained on the City of San Bernardino's website at wwwxi.san-bemardinoxa.us and then click on Business Development. 4 DEPARTMENT: CITY CLERK I lb DIVISION: ADMINISTRATION ACCOUNT NUMBER: 001-031 FUND: GENERAL FUND I DIVISION FUNCTIONS The City Charter mandates that the City Clerk maintain all official City records, including minutes, agendas, resolutions, ordinances, agreement, contracts, etc., and attend all City Council meetings. Also State mandates designate the City Clerk as the filing officer for all Campaign ' Statements and Statement of Economic Interest forms. In addition, the City Clerk's office is responsible for conducting any general or special elections required as a result of a recall, referendum, initiative or charter petition filed and determined qualified. The Administrative ' Division is in charge of the SB90 Claim open meeting act process. STAFFING ADOPTED POSITION 2002 -03 2003 -04 C ity C lerk 1 1 Assistant to the City Clerk 1 1 D eputy C ity C lerk I 2 2 A dm in Clerk 111—Unclassified 1 1 r T otal 5 5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 •* CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 293,852 357,646 401,179 373,200 MAINTENANCE &OPERATION 26,118 29,410 25,715 36,700 CONTRACTUAL SERVICES 646 0 380 0 INTERNAL SERVICES 15,722 28,181 44,761 36,100 CAPITAL OUTLAY 0 2,392 0 0 DEBT SERVICE 0 01 01 0 TOTAL 336,3381 417,6291 472,0351 446,000 M 1 1 45 DEPARTMENT. CITY CLERK DIVISION.- ELECTIONS ACCOUNT NUMBER: 001-032 FUND: GENERAL FUND DIVISION FUNCTIONS The City Clerk's Office will conduct a November Municipal Primary :Election and if necessary, a runoff election in February of 2004. STAFFING ADOPTED POSITION 2002 -03 2003 -04 0 0 Total 0 0 EXPENDITURES BY CATEGORY r 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED ' PERSONNEL 0 0 0 0 MAINTENANCE & OPERATION 3,423 1,591 2,063 4,400 CONTRACTUAL SERVICES 74,468 73,896 32,923 99,400 r INTERNAL SERVICES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 ' DEBT SERVICE 0 0 ' 01 0 TOTAL 77,891 75,487 34,986 1 103,800 1 r r 1 r r DEPARTMENT: CITY CLERK DIVISION: BUS INESS REGISTRATION ACCOUNT NUMBER: 001-033 FUND: GENERAL FUND DIVISION FUNCTIONS The objective of the Business Registration Division is the efficient collection of business registration fees. This division is also responsible for tracking and collecting Parking and Business Improvement Area Tax, and Uniform Transient Lodging Tax (TLT). The Business Registration Division registers over 14,000 businesses and collects over $6,000,000 in Business Registration and TLT revenue. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Business Registration Supervisor 1 1 B usiness Registration C oord . U nclass. 1 0 Account Clerk I Unclassified 1 1 Account Clerk II Unclassified 2 2 Account Clerk III Unclassified 1 1 Bus. Registration Insp . Unclassified 3 3 Total I 9 8 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 368,837 388,046 405,093 388,500 MAINTENANCE & OPERATION 34,718 33,361 33,907 35,700 CONTRACTUAL SERVICES 0 0 0 57,300 INTERNAL SERVICES 37,380 46,937 47,605 38,100 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 0 0 0 TOTAL 440,9341 468,344 J 486,6051 519,600 47 DEPARTMENT: CITY r CLERK DIVISION: RIM PROGRAM ' ACCOUNTNUMBER: 001-035 FUND: GENERAL FUND DIVISION FUNCTIONS The objective of the RIM Program (Records & Information Management Program) is to control ' costs, increase space availability, streamline delivery of information and record-keeping systems and preserve the City's historical documents. The goal of the RIM Program is to strive to provide information in the most effective manner. STAFFING ' ADOPTED POSITION 2002 -03 2003 -04 Records Management Coordinator 1 1 Senior Secretary 1 1 T o t a 1 l 2 , EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 39,620 44,360 53,884 100,600 MAINTENANCE & OPERATION 1,721 252 301 1,100 CONTRACTUAL SERVICES 0 2,056 263 2,100 INTERNAL SERVICES 6,900 13,000 18,000 16,300 ' CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 48,241 1 59,668 72,448 120,100 48 CITY TREASURER MANAGES A $73 MILLION D OLLAR PORTFOLIO it REVIEWS INVESTMENTS FOR SAFETY, LIQUIDITY& YIELD MAKES INVESTMENTS ON BEHALF OF THE CITY& WATER DEPT. REVIEWS BANKING SERVICES TO STREAMLINE FUNCTIONS CITY TREASURER Voters At Large City Treasurer David Kennedy 2 Employees r CITY TREASURER A NT N MBER: 001-040 FUND: E FUND ABOUT THE DEPARTMENT The City Treasurer is a part-time position elected at large to a four-year term. The City Treasurer is responsible for overseeing City investments and related policies as established by the Common Council. The City Treasurer gives direction to the Treasurer's Office staff on when and what types of investments to make on behalf of the City and Water Departments. Prior to any investment being made, the City Treasurer reviews each investment for safety, liquidity, and yield. STAFFING ADOPTED PO SIT IO N 2002 -03 2003 -04 C ity Treasurer 1 1 C ashier II Unclassified 1 1 D eputy C ity Treasurer U nclassified 1 1 T o t a 1 3 3 .- ift EXPENDITURES BY CATEGORY r 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 20,959 23,478 107,679 113,100 MAINTENANCE&OPERATION 480 474 9,230 10,100 CONTRACTUAL SERVICES 0 0 3,323 3,700 INTERNAL SERVICE 0 0 14,249 8,200 CAPITAL OUTLAY 0 0 0 1,000 DEBT SERVICE 0 0 0 0 �r TOTAL 21,439 23,952 1 134,480 136,100 49 CITY TREASURER 2002-03 KEYACCOMPLISHMENTS ✓ Filed Annual Statement of Investment Policy for the period of July 1, 2002 through June 30, 2003. ✓ Continued to cross train with staff from other divisions in order to provide better service to City Departments. ✓ Adopted new banking procedures and training to utilize web based site (Commercial Electronic Office— CEO). 2003-04 KEY GOALS ' ➢ Continue the educational and training processes to update investment policy and procedures. ➢ Develop and maintain procedures to protect city assets. ➢ Continue to explore and incorporate new banking/computer technology to streamline functions of the office. Ir ➢ Develop a procedures manual. , DID YOU KNOW? ➢ The City Treasurer manages over a $72 million dollar portfolio. ➢ The City Treasurer deposits and tracks approximately $30 million dollars in deposits on a monthly basis. , 50 T _ .._. ._°.° .�._..,........_gym CIVIL SEI VICE ADMINISTRATOR OF CIVIL SERVICE R ULES & REGULA TIONS II I CONDUCTS DISCIPLINARY HEARINGS TESTS AND SCREENS APPLICANTS i { i CIVIL SER VICE Civil Service Board Civil Service Chief Examiner Mike Newbry (2) Employees j i { I wr CIVIL SERVICE NTN MBER: 1-1 FUND. GENERAL FUND ABOUT THE DEPARTMENT Civil Service provides employment services for all classified positions in the City and the Water Department. This involves all pre-employment testing/certification of candidates for approximately 430 job classifications. Civil Service administers Civil Service Board/regulations and reviews payroll and medical exams. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Civil Service Board Chief Examiner 1 1 Personnel Analyst 1 0 Personnel Assistant/Civil Service 1 1 T o t a 1 3 2 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 194,224 175,569 181,822 170,900 MAINTENANCE & OPERATION 7,022 5,629 7,361 8,200 CONTRACTUAL SERVICES 24,994 40,679 35,150 30,000 INTERNAL SERVICE 18,308 31,680 24,853 17,900 CAPITAL OUTLAY 1,051 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 245,599 253,557 249,186 227,000 51 CIVIL SER VICE 2002-03 KEY A CCOMPLISHMENTS ✓ Conducted three presentations to students at the San Bernardino Adult School. Presentations helped prepare students for job application/interview process. ✓ Civil Service Board Rules Committee continued to review/revise Civil Service Rules. +a ✓ Application screening and testing process continues to average less than 30 days. Department is able to get eligibility lists to City departments more quickly. ✓ Staff thoroughly trained to administer the State of California POST Dispatcher Test for Police Dispatcher applicants. ✓ Worked with HR to revise job application form. Also designed a new tracking system for applicants. 2003-04 KEY GOALS ➢ Continue to update/revise Civil Service Rules. ➢ Update over 200 written, oral and performance examinations many of which have not been updated since the 1980s. Will review all written examinations with appropriate departments to insure tests are appropriate for each classification. ➢ Continue discussions with clinic to create new and less expensive pre-employment physicals for Parks and Recreation part-time staff. ➢ Monitor pre-employment physicals more closely to assure that all employees and new hires complete physicals as required. ➢ Continue to work with San Bernardino Adult School and ASA Learning Center to provide training on how to fill out applications, prepare for written and oral examinations etc. ➢ Continue to provide in-house training to all department heads/supervisors on disciplinary procedures; how to properly document; verbiage used in consultations and how to prepare a Skelly packet. ➢ Continue to work closely with Human Resources and Administration to provide accurate and informative information to new employees thus promoting a positive work environment. DID YOU KNOW? r ➢ The Civil Service Department screened 6,000 applications and conducted written examinations for over 3,000 applicants. ➢ Scheduled over 500 pre-employment/DMV medical examinations and psychological exams. 52 CODE COMPLIANCE CODE ENFORCEMENT WEED ABATEMENT GRAFFITI REMOVAL NEIGHBORHOOD INITIATIVE PRO G. HOUSING IMPROVEMENT TEAM i CODE COMPLIANCE Director of Code Compliance Glenn Baude Code Housing Improv. Neighboorhood Weed Compliance Team Revitalization Abatement (4.5) Employees (3) Employees (22.5) Employees (2) Employees r � f i� CODE COMPLIANCE ACCOUNT NUMBER: 001-070 FUND: GENERAL FUND ABOUT THE DEPARTMENT Under the direction of the Mayor's Office, Code Compliance is responsible for the implementation of the Mayor and Council's Comprehensive Blight Reduction Strategy. The programs included in the division are: Code Enforcement, Weed Abatement, and the Graffiti �.. Removal Contract. EXPENDITURES BYDIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED CODE ENFORCEMENT 633,460 964,922 775,585 566,500 HOUSING INSPECTION 0 0 0 0 NEIGHBORHOOD REVITALIZATION 1,775,088 1,257,612 1,330,042 1,500,900 WEED ABATEMENT 223,064 203,828 225,988 259,700 ARDEN-GUTHRIE 0 0 0 0 HOUSING IMPROVEMENT - 50,973 80,112 58,500 GRAFFITI REMOVAL 213,998 474,000 488,000 488,000 TOTAL 2,845,610 2,951,335 2,899,727 2,873,600 P EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,363,154 1,569,507 1,729,674 1,836,800 MAINTENANCE&OPERATION 190,673 164,089 180,249 192,100 CONTRACTUAL SERVICES 886,323 927,791 718,485 742,000 INTERNAL SERVICE CHARGES 358,588 328,199 282,557 166,200 CAPITAL OUTLAY 12,064 2,292 2,674 0 DEBT SERVICE 34,800 34,800 34,800 34,800 CREDIT BILLABLES 0 (75,343) (48,711) (98,300) TOTAL 2,845,602 2,951,335 2,899,728 2,873,600 53 oil CODE COMPLIANCE 2002-03 KEYACCOMPLISHMENTS ✓ Conducted approximately 11,000 inspections of properties for violations of the housing property maintenance and public nuisance codes. ✓ As part of the Mayor's Demolition Initiative demolished 28 of the most severely deteriorated properties in San Bernardino. ✓ Inspected 4,000 vacant lots for overgrown weeds and abated approximately 600 properties when owners failed to comply with orders to remove weeds. ✓ Secured and removed weeds and debris from 94 open and vacant properties. ✓ Obtained approximately 190 warrants for abatement of violations of everything from weeds and debris to demolitions. ✓ Assessed tax liens totaling $774,309 for abatement costs and staff time against properties where owners have failed to correct violations. ✓ Started the Business Improvement Program in partnership with the Chamber of Commerce, Economic Development Agency and Police and Development Services Department and City Attorney's Office to improve the exterior appearance of business. 2003-04 KEY GOALS ➢ Implement new computerized code compliance compliant and inspection program. ➢ Continue to work Old Towne Project ➢ Start Business Improvement Program. ' DID YOU KNOW? ➢ Code Compliance is actively working six target areas. ➢ Los Padrinos Youth Services painted out over 1,095,567 square feet of graffiti and removed by water blasting another 41,055 square feet. 54 DEPARTMENT: CODE COMPLIANCE DIVISION: CODE ENFORCEMENT ACCOUNTNUMBER.- 001-071 r DIVISION FUNCTIONS FUND: GENERAL F The Code Enforcement Division is responsible for enforcement of the city's property maintenance standards as well as other municipal code requirements pertaining to land use, substandard housing, health and sanitation. The Division receives and investigates complaints, does active enforcement and follows up to assure compliance and correction of violations. The Division also provides staff support to the Board of Building Commissioners. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Code Compliance Director 0 .5 0 .5 Code Compliance Officer II 3 3 Code Compliance Field Officer I 2 0 Secretary 0 1 A ccount C lerk III 1 0 ° A din in Operations Supervisor 1 0 Administrative Operations Technician 1 1 T otal 8 .5 5 .5 EXPENDITURES BY CA TEGOR Y R 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 435,129 445,475 386,786 321,500 MAINTENANCE & OPERATION 62,699 54,057 65,673 66,600 CONTRACTUAL SERVICES 20,109 357,998 123,368 64,400 INTERNAL SEVICE 106,064 107,392 199,759 114,000 'L CAPITAL OUTLAY 9,459 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 633,460 964,9221 775,5851 566,500 w 5� DEPARTMENT: CODE COMPLIANCE DIVISION: NEIGHBORHOOD REVITALIZATION A NT MBER: 1- 7 FUND: N FUND DIVISION FUNCTIONS The Neighborhood Revitalization program addresses blight by responding to complaints and active enforcement. The Program is funded with CDBG grant funds that must be applied for on an annual basis. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Admin Operations Supervisor 0 1 Code Compliance Director 0 .50 0 .50 Code Compliance Field Operation M gr 1 I A dm in Clerk II 4 4 A dm in Clerk III 1 1 Senior Code Compliance Officer 5 5 Code Compliance Officer I 0 2 Code Compliance Officer II g g T o t a 1 19 .50 22 .50 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 839,643 908,925 1,121,655 1,254,700 MAINTENANCE & OPERATION 121,604 105,720 109,706 115,900 CONTRACTUAL SERVICES 539,613 10,258 3,076 59,600 INTERNAL SERVICE 236,823 195,617 58,131 35,900 CAPITAL OUTLAY 2,605 2,292 2,674 0 DEBT SERVICE 34,800 34,800 34,800 34,800 TOTAL 1,775,088 1,257,612 1,330,042 1,500,900 56 .r w DEPARTMENT: CODE COMPLIANCE i DIVISION.- WEED ABATEMENT A CCO LINT NUMBER: 001-074 FUND: GENERAL FUND DIVISION FUNCTIONS The Weed Abatement Division monitors all parcels for excess weeds and solid waste hazards. Abatement notices are mailed to owners of property requiring clean up. After a designated period of time, if the property owner has not corrected the problem, the city corrects the violation and bills the property owner for clean-up related costs. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Abatement Coordinator 1 1 Code Compliance Officer I 1 1 T o t a 1 2 2 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 88,383 93,191 98,410 105,600 MAINTENANCE & OPERATION 6,373 4,312 4,870 9,600 CONTRACTUAL SERVICES 11202 85,535 104,041 130,000 INTERNAL SERVICE 15,708 20,790 18,667 14,500 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 01 0 TOTAL 223,065 203,828 1 225,988 1 259,700 46 57 DEPARTMENT: CODE COMPLIANCE' DIVISION.- GRAFFITI REMOVAL ACCOUNT N MBER: 001-077 FUND: ND DIVISION FUNCTIONS The city contracts with Los Padrinos for the Graffiti Removal Program. They are responsible for removing all graffiti from the city's neighborhoods and public areas. STAFFING ADOPTED POSITION 2002 -03 2003 -04 �> 0 Total 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2,002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 0 MAINTENANCE&OPERATION 0 0 0 0 CONTRACTUAL SERVICES 214,000 474,000 488,000 488,000 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 214,0001 474,000 488,0001 488,000 r �8 r DEPARTMENT: CODE COMPLIANCE DIVISION: HOUSING IMPROVEMENT � F N GENERAL FUND A NT N BER: 001-078 DIVISION FUNCTIONS This team works in conjunction with the federally funded Neighborhood Initiative Program, which focuses neighborhood revitalization in seven target areas established by Council. Officers will perform proactive house-to-house inspections in the target area as part of the overall team approach to improving these communities. STAFFING ADOPTED POSITION 2002-03 2003 -04 Senior Code Comp Officer 1 0 Code Compliance Officer II 2 3 Total 3 3 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 121,916 122,823 155,000 MAINTENANCE & OPERATION 0 0 0 0 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 0 4,400 6,000 1,800 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 01 0 CREDITS/BILLABLES 0 (75,343) (48,711) (98,300) TOTAL 0 50,973 80,1121 58,500 59 COMMON COUNCIL ELECTED BY WARD SETS POLICY FOR THE CITY COMMON COUNCIL Electorate Of Each Ward Councilmembers (7) (4) Employees 1 COMMON COUNCIL i ACCOUNTN MBE 1- 2 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Common Council is an elected body with legislative powers to enact ordinances, resolutions, policies, and enforcement, and funding actions to enhance the social and economic well being of the City and its citizens. Residents within their respective wards elect the seven members of Council to four-year terms. The seven Council members serve at various times on a ,. number of sub-committees including Personnel Committee, Ways & Means, and Legislative Review. PF Support personnel, funding and equipment is necessary to accomplish the goals, strategies, and objectives of this body. STAFFING ADOPTED P O SIT IO N 2003 -04 2003 -04 C o u n c i I m em b e r 7 7 Secretary 1 0 Senior Secretary 1 1 hExecutive Assistant to the Council 1 1 Administrative Analyst 1 1 Executive Secretary 1 1 T o t a 1 12 11 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 233,137 234,339 262,169 321,200 MAINTENANCE & OPERATION 59,468 61,989 71,741 72,500 CONTRACTUAL SERVICES 0 2,887 209 0 INTERNAL SERVICE 35,658 42,456 42,933 30,600 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 1 328,263 341,671 377,052 424,300 1J'0 COUNCIL OFFICE 2002-03 KEYACCOMPLISHMENTS' ✓ The Council Office continues to be committed to providing excellent customer service to the citizens of the City of San Bernardino. ✓ The Council Members prepared for and attended the following regularly scheduled meetings: • Council Meetings/Community Development Commission • Legislative Review Committee Meetings • Personnel Committee Meetings • Ways &Means Committees • Grant Ad Hoc Committee ' • Redevelopment Committee Meetings • Inland Valley Development Agency/S.B. International Airport.Authority 2003-04 KEY GOALS ' ➢ To assist the Council in the implementation of their goals and ob-lectives for the City and respective wards. ➢ To maintain excellent working relations with all City department. DID YOU KNOW? ➢ The Council Office is open five days a week, 9 hours a day, Monday—Thursday, and 8 hours on Fridays. There are four support positions in the Council Office consisting of the Executive Assistant, Administrative Analyst, Executive Secretary, and Senior Secretary. ➢ The Executive Assistant is available five days per week to meet with members of the public regarding City services or related concerns. ➢ Council Office Staff processes approximately 5,500 requests for service a year, including ' telephone calls and counter visits from constituents. ➢ The Executive Secretary or Senior Secretary are available five days per week to facilitate the t scheduling of meetings and appointments with the Council members. r DEVELOPMENT SERVICES PLANNING PLAN CHECK ENGINEERING DESIGN III TRAFFIC ENGINEERING INSPECTION BUILDING/CONSTRUCTION TRAFFIC SIGNALS STREET LIGHTING TRAFFIC SIGNS AND STRIPING REAL PROPERTY DEVELOPMENT SERVICES Director of Development Services James Funk Planning Administration Street Lighting / Signals -T I - 1 (7) Employees (11.25) Employees (16) Employees Plan Check Real Property Traffic Signing / Striping (4) Employees [:!Employet] (8) Employees r Engineering / Building Design Traffic Inspection Engineering (12) Employees (10) Employees (5) Employees 1 Field Engineering/ Inspectio"PDES (12) Employees a 'i r DEVELOPMENT SER VICES ACCOUNT NUMBER: 001-180,190 FUND: GENERAL FUND ABOUT THE DEPARTMENT -J Development Services is responsible for administration of the City's regulatory functions relating to proposed and existing development, public improvement projects, real property management, assessment district services, the operation of traffic signals and street lights, maintenance of all street signs, striping and curb markings, and compliance with the City's National Pollution Discharge Elimination System (NPDES). EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED MADMINISTRATION 981,962 1,107,303 992,788 720,000 REAL PROPERTY 94,324 126,070 134,368 153,600 ENGINEERING/DESIGN 284,230 484,190 437,413 569,100 FIELD ENGINEERINGANSPECTION 346,746 420,417 430,044 418,000 TRAFFIC ENGINEERING 199,773 318,336 294,793 326,500 TRAFFIC SIGNALS 658,194 694,484 759,302 775,000 TRAFFIC SIGNING& STRIPING 501,776 530,360 501,640 502,100 NPDES 115,993 194,123 182,690 226,400 STREET LIGHTING 1,692,145 2,013,673 2,100,352 1,814,200 PLANNING 454,568 733,989 667,854 760,900 BUILDING INSPECTION SERVICES 474,258 594,084 642,572 707,100 PLAN CHECK 256,458 248,433 358,767 356,200 TOTAL 6,060,427 7,465,462 7,502,583 7,329,100 w EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 3,174,458 3,783,514 4,060,117 4,597,800 r MAINTENANCE & OPERATION 401,682 468,815 456,578 555,700 CONTRACTUAL SERVICES 323,055 761,992 401,620 489,800 r INTERNAL SERVICE CHARGES 1,992,595 2,352,687 2,514,755 1,685,800 CAPITAL OUTLAY 12,205 21,883 37,890 - DEBT SERVICE - - 31,528.00 - CREDITSBILLABLES 156,432 76,571 95.00 - TOTAL 6,060,427 7,465,462 7,502,583 7,329,100 DEVELOPMENT SERVICES DEPARTMENT 2002-03 KEYACCOMPLISHMENTV ✓ Capital Improvement Program Projects: Accomplished design of all assigned FY 2002/03 projects. Adopted the updated Housing Element. ✓ Processed plans and commenced construction of a 143,000 sq. ft. Wal-Mart anticipated to generate from $350,000 to $550,000 in annual sales tax revenue to the City. Completed the design, plan review, processing, inspections and construction of the giant Kohl's Warehouse. ✓ Valuation of Building Permits reached $150 million, approximately 50 percent greater than the previous year. Completed seismic retrofit of the City's five-level parking structure. ✓ Implemented the "Winning Team" self-directed system improvement program in the department. Secured dedication of 16 acres of land at 4 locations for recreation parks. ✓ School of the Month: Completed inspections and improvements of areas abutting twelve schools. Wd 2003-04 KEY GOALS ➢ Be proactive in finding ways to say "yes" and helping people through the regulatory requirements of the City. Complete hazardous material removal and rehabilitation of the historic Santa Fe Depot prior to February 1, 2004. Complete the update of the general plan. Support EDA with coordinated Capital Improvement Projects. ➢ Process and commence construction of Campus Parkway and the 153 upscale homes abutting CSUSB. ➢ School of the Month: Complete plans and abutting improvements adjacent twelve schools. ➢ Complete the Arrowhead Springs Specific Plan, parkway alignment studies, EIR, traffic studies, development agreement and annexation for the $I billion (19 12 acres) upscale mixed use development. ➢ Complete the University District Specific Plan and Verdemont Heights Area Plan. DID YOU KNOW? ➢ The department processes approximately 175 plans and 275 plan checks annually for private development. The Traffic Signal Maintenance Section maintains 200 + traffic signals and 7,500 streetlights. ➢ The Department is responsible for maintenance of 25,000 traffic signs, 400 miles of striping and 350,000 square feet of pavement markings. ➢ Annually the Building Plan Check Division typically completes about 750 plan reviews for new building, additions, and alterations, and issues more than 3,600 permits. r 63 DEPAR TMENT. DE VEL OPMENT SER VICES DIVISION: ADMINISTRATION AC OUNT N MBER: 001-181 F ND: GENERAL FUND DIVISION FUNCTIONS The Administrative Division of the department is responsible for the overall policy direction and management of the department. The division provides administrative support to management P1 staff and department divisions as well as telephone/reception support to the staff and the public at the front counter. The division is also responsible for budget preparation and maintenance, billing for departmental services, processing all invoices and purchase orders, and personnel processing and policy. The department's managers provide the connecting link between what should be done (strategic planning) and what is done (operational control). STAFFING �. ADOPTED POSITION 2002 -03 2003-04 Director of Development Services 1 1 Deputy Director/City Engineer 1 1 Senior Secretary 1 1 S ecretary 2 2 Senior Admin Operations Supervisor 1 1 Senior Administrative Analyst 1 0 Account Clerk III 1 1 Account Clerk II 1 1 Administrative Analyst II 0 0 .25 `! A dm in Clerk II 3 3 t A dm in Clerk III 1 1 PM Total 13 12 .25 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 480,104 632,637 563,021 592,400 MAINTENANCE & OPERATION 38,587 39,488 34,988 39,300 CONTRACTUAL SERVICES 2,562 10,641 7,326 8,600 INTERNAL SERVICE 298,538 333,591 318,034 79,700 CAPITAL OUTLAY 8,590 14,986 37,890 0 DEBT SERVICE 0 0 31,528 0 CREDITS/BILLABLES 1 153,581 75,9601 01 0 TOTAL 1 981,962 1,107,3031 992,788 1 720,000 +ti 64 low DEPARTMENT: DEVELOPMENT SERVICES Me DIVISION: REAL PROPERTY ACCOUNTNUMBER: 001-182 FUND: GENER,4L FUN DIVISION FUNCTIONS The Real Property Division maintains records on all annexations, dedications, vacations, easements, rights of way, and prepares all legal descriptions. The division also handles all aspects of sale and purchase of city property, including right of way and easement acquisitions. The division maintains records on all city property and leases, and is responsible for maintenance and administration of assessment districts and district contracts, prepares assessment rolls and responds to public inquiries. The division is also responsible for processing all street name ' changes. The division provides staff support to the Underground Utility District Committee. This division also does inspections for landscape maintenance districts. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Real Property Supervisor Real Property Specialist 1 1 Landscape Inspector II 2 2 T o t a 1 4 4 ' EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 r CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 84,013 103,037 109,328 135,000 MAINTENANCE & OPERATION 2,696 3,023 2,475 3,200 CONTRACTUAL SERVICES 1,310 1,059 0 1,500 INTERNAL SERVICE 3,697 18,340 22,470 13,900 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 2,608 611 95 0 ' TOTAL 94,324 126,070 134,368 1539600 .. w . . DEPARTMENT. DEVELOPMENT SERVICES � DIVISION. ENGINEER DESIGN 4-= A CO NT N MBER: 001-183 FUND: ENERAL FUND DIVISION FUNCTIONS The Engineering/Design Division designs all public works projects, prepares plans specifications and estimates, provides plan checking on all improvements within the public right of way, checks subdivisions, parcel maps, records of survey for conformance with the Subdivision Map PO Act. The division maintains all record maps and drawings. Staff members provide information to the public, issue public works-related permits, and calculate fees for development. The division administers the design and construction of Capital Improvement Projects, special City facilities recreation park projects, and administers Federal/State funded projects as adopted by the Mayor and Common Council. The engineering requirements are based on the Uniform Building Code, City's Standard Drawings, Standard Policies and Procedures, Standard specifications for Public Works Construction the Public Contracts Code, the California Civil v Code, and standards of the State of California Department of Transportation(Caltrans). PP STAFFING ADOPTED POSITION 2002-03 2003-04 Senior Engineer 3 3 Engineering Associate 2 2 Engineering Assistant I 3 3 Engineering Assistant II 3 3 Draftsperson 1 I Total 12 12 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 226,292 343,220 354,810 514,400 MAINTENANCE & OPERATION 11,839 13,725 11,800 10,800 CONTRACTUAL SERVICES 12,998 84,895 18,978 11,700 �. INTERNAL SERVICE 32,871 42,350 51,825 32,200 _ CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 230 0 0 0 �" TOTAL 284,230 484,190 437,413 569,100 DEPARTMENT. DEVELOPMENT SER VICES DIVISION.- FIELD ENGINEERINGANSPECTION ACCOUNT NUMBER: 001-184 F NERAL DIVISION FUNCTIONS The Field Engineering/Inspection Division provides for contract administration, change orders and progress payments on all public works, IVDA, Airport Authority projects, and major EDA projects. The division provides inspections on all public improvements., onsite inspections for all ' construction other than buildings, landscape assessment districts, street cuts and lane closures, material testing for both CEP and land development projects. These projects require inspections at various stages of construction at different locations throughout the city. The inspector's role is ' to assure compliance with project plans, specifications, and City standards. STAFFING ' ADOPTED POSITION 2002 -03 2003 -04 Survey Party Chief 1 1 Construction Engineer 1 1 Field Engineer 1 1 ' Survey Party Technician I11 ;2 2 Construction Inspector 11 3 3 Construction Inspector :2 2 T o t a 1 11) 1-01 EXPENDITURES BY CATEGORY ' 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 286,864 325,858 336,293 357,300 MAINTENANCE & OPERATION 8,243 12,429 7,620 8,900 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 51,626 80,442 86,131 51,800 CAPITAL OUTLAY 0 1,688 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 13 01 0 0 TOTAL 346,746 420,4171 430,044 418,000 it DEPARTMENT: DEVELOPMENT SERVICES DIVISION: TRAFFIC ENGINEERING A CCOUNTNUMBER: 001-185 F UND: GENERAL F bo DIVISION FUNCTIONS The Traffic Engineering Division handles all traffic complaints, maintains records on all signs and pavement markings, and issues work orders for installation of signs and marking and/or modifications. The division reviews all development plans for traffic related issues, and traffic impact analyses, calculates traffic fees, determines needs for traffic studies, operates traffic modes, times signals, studies accidents and recommends solutions. The division prepares all Federal/State aid transportation-related funding applications on behalf of the City. The division provides staff support to the Traffic Safety committee, and provides support to Risk Management on traffic related issues. STAFFING ADOPTED IP O SITIO N 2002 -03 2003 -04 Traffic Engineer 1 1 r Engineering Assistant I 1 1 Engineering Associate 1 1 Engineering Assistant III (1 pos. vacant 6 months) 2 2 Total 5 5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 r" CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 182,991 265,210 246,795 278,100 MAINTENANCE & OPERATION 3,941 4,831 5,750 4,200 CONTRACTUAL SERVICES 2,717 21,040 12,819 26,600 INTERNAL SERVICE 10,124 27,255 29,428 17,600 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 199,773 318,336 294,793 326,500 s$ DEPARTMENT: DEVELOPMENT SERVICES DIVISION: TRAFFIC SIGNALS ACCOUNT NUMBER: 001-186 FUND: GENERAL FUA[r) DIVISION FUNCTIONS •• The Traffic Signal Division maintains and operates 230 traffic signalized intersections, 8 automatic gates, 18 flashing beacons, and the City's fuel system. The division provides for testing of all new signal equipment for the Development Services-Public Works projects and private sector installations. Staff members provide 24-hour emergency response on signal or access problems, response to underground alerts to mark underground installation, inspect new signal projects, perform preventative maintenance on signals every 90 clays, and bench repair on assorted signal equipment. STAFFING ADOPTED ' POSITION 2002 -03 2003 -04 Traffic Signal Electrician II t 4 Traffic Signal Electrician III Total 5 } EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 ' CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 162,099 190,308 252,231 314,900 MAINTENANCE & OPERATION 84,303 117,873 90,760 119,100 , CONTRACTUAL SERVICES 69,819 156,085 77,181 95,800 INTERNAL SERVICE 341,973 230,218 339,130 245,200 , CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 658,194 694,484 759,302 775,000 69 DEPARTMENT: DEVELOPMENT SER VICES t DIVISION: TRAFFIC SIGNING & STRIPING A TN ER: 1-1 7 FUND: GENERAL FUND DIVISION FUNCTIONS The Traffic Signing and Striping Division maintains all traffic signs, street name signs, pavement markings and legends throughout the city. Staff members provide barricades for special events, complete markings and signing in 5 level parking structure, provide temporary signs during a power outage or signal knockdown, respond to after hours police dispatch requests for signs and handle custom sign work for all city departments. STAFFING ADOPTED P O SIT IO N 2002 -03 2003 -04 M aintenance Supervisor 1 1 `° Traffic Sign Technician 1 1 MW M aintenance W orker I 1 1 M aintenance W orker II 4 4 Lead M aintenance W orker 1 1 T o t a 1 8 8 bw EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 374,310 342,395 329,724 343,700 MAINTENANCE & OPERATION 74,502 127,090 115,537 131,300 CONTRACTUAL SERVICES 12,966 0 0 0 INTERNAL SERVICE 39,998 57,333 56,379 27,100 CAPITAL OUTLAY 0 3,542 0 0 DEBT SERVICE 0 0 0 0 •r CREDITS/BILLABLES 0 01 0 0 TOTAL 501,7761 530,3601 501,6401 502,100 70 DEPARTMENT: DEVELOPMENT SERVICES DIVISION: NPDES ACCOUNTNUMBER: 001-188 FUND: GEAIER,4L FUN DIVISION FUNCTIONS National Pollution Discharge Elimination System (NPDES) permit compliance: Staff provides for inspection of 270,000 feet of underground storm drains, water quality testing for reporting, education committee participation, contract compliance with Notice of Intent and permit requirements, and public education programs. The Federal "Clean Water Act of 1972", and subsequent regulations are voluminous and detail clean water guidelines that started out as technology-based limits but are now directed towards water quality-based limits. STAFFING ADOPTED , POSITION 2002 -03 2002 -03 C onstruction Inspector 1 1 Secretary T o t a 1 2 i EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED ' PERSONNEL 14,834 61,708 59,490 69,700 MAINTENANCE& OPERATION 1,212 3,328 4,227 5,000 CONTRACTUAL SERVICES 93,126 115,959 105,302 144,000 INTERNAL SERVICE 6,821 13,128 13,671 7,700 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 115,993 194,123 182,690 226,400 ' 71 DEPARTMENT: DEVELOPMENT SER VICES DIVISION: STREET LIGHTING ACCOUNTNUMBER: 001-189 DIVISION FUNCTIONS FUND: GF1V-ERAL E111 The Street Lighting Division provides maintenance and service on approximately 7,500 city owned street light, repairs or replaces street lights damaged from accidents, upgrades existing ' systems, responds to underground service alerts, maintains 12 sewer lift station systems, maintains scoreboards and lighting systems at 33 city owned ball fields, tennis courts, parks, library exterior lights, 3 and 5 level parking structures, and other city owned parking lots. Other responsibilities include providing emergency generators for special events and electrical service support to other city departments, also provide back up for emergency Traffic Signal repairs. STAFFING ADOPTED PO SITIO N 2002 -03 2002 -03 Traffic Sign & Light Supervisor 1 1 E lectrician I 5 5 Electrician II 5 5 Total 11 11 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 480,958 511,517 558,464 574,300 MAINTENANCE & OPERATION 124,368 81,591 103,196 137,300 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 1,083,204 1,420,009 1,438,693 1,102,600 CAPITAL OUTLAY 3,615 556 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 01 01 0 TOTAL 1,692,145 2,013,6731 2,100,352 1 1,814,200 �, 72 DEPARTMENT. DEVELOPMENT SERVICES DIVISION. PLANNING NT NUM ER: 001-190 FUND: N DIVISION FUNCTIONS The Planning Division's responsibilities include periodic update of the City's General Plan (including the State mandated land use, circulation, housing, open space, conservation, noise and public safety elements), processing of applications for conditional use permits tentative tracts, variances, and development permits consistent with the City's General Plan and Development Code, and other planning-related laws as outlined in the California Government Code. Staff also , provides support to the Planning Commission and Development/Environmental Review Committee, and provision of land use and development processing information to the general public. The division oversees environmental impact analysis for public and private projects, prepares and administers specific plans and area plans, conducts special studies related to land use and development, conducts and/or oversees the periodic update of the City's Economic Development Element and Parks and Recreation Element (including tails, and gives considerable support to the City Attorney's office. This division, along with the entire department, shapes and adds value to the "man-made" , physical environment and helps to protect the natural environment — creating and supporting people's life style choices, and creating and supporting successful business practices. STAFFING ADOPTED , PO SIT 10 N 2002 -03 2003 -04 Principal Planner 1 1 Senior Planner 2 2 S ecretary 1 1 A ssistant Planner 1 1 Associate Planner 2 2 T o t a 1 7 7 w ow EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 261,114 315,216 402,958 483,600 MAINTENANCE & OPERATION 36,863 37,636 45,590 57,100 CONTRACTUAL SERVICES 124,377 344,255 174,384 191,000 INTERNAL SERVICE 32,214 36,882 44,922 29,200 r CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 454,568 733,989 667,854 760,900 17 R DEPARTMENT: DEVELOPMENT SERVICES DIVISION: BUILDING INSPECTION SERVICES ACCOUNT NUMBER: 001-191 DIVISION FUNCTIONS The Building Inspection Services Division seeks to establish the nexus between the Mayor and Common Council's enactment of regulations and the desired result. Adding value through compliance is the objective, not penalties. Responsibilities include inspection of new and rehabilitative construction in commercial, industrial and residential building, the enforcement of various municipal and state regulations that pertain to construction and use of structures, enforcement of building codes, development code, state laws and regulations pertaining to energy and disabled access requirements, implementation of the city's unreinforced masonry building mitigation program, providing staff support to the Disabled Access Appeals Board, and performs inspections of HUD properties for the EDA ARR program. STAFFING ADOPTED PO SIT IO N 2002 -03 2003 -04 B uilding O fficial 1 1 rBuilding Inspector II 5 5 Building Inspector III 2 2 Senior Building Inspector 1 1 A dm in Clerk II 1 1 Total 10 10 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 410,392 494,399 545,813 629,800 MAINTENANCE&OPERATION 10,056 18,175 23,366 24,100 CONTRACTUAL SERVICES 0 21,245 0 3,000 INTERNAL SERVICE 53,810 59,154 73,393 50,200 CAPITAL OUTLAY 0 1,111 0 0 DEBT SERVICE 0 0 0 0 _ CREDITS/BILLABLES 0 01 01 0 TOTAL 474,258 594,0841 642,5721 707,100 74 DEPARTMENT: DEVELOPMENT SERVICES DIVISION: PLAN CHECK A CCOIJAIT NUMBER: - FN N L D � DIVISION FUNCTIONS The Plan Check Division is responsible for providing plan check services for review of all building plans and calculations to assure compliance with building codes, state laws and regulations, state energy and disabled access requirements and city ordinances. The division is also responsible for providing front counter assistance to the public for issuance of building permits, permit processing information, status and requirements. The division provides staff support to the Disabled Access Appeals Board and the Development/Environmental Review Committee. Checking plans for proposed retail, industrial, residential, and public buildings (to ensure conformance with codes) adds value to the end product. STAFFING ADOPTED POSITION 2001 -02 2003 -04 Senior Plans Examiner 1 1 Plans Examiner 4 4 Total 5 5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 210,487 198,009 301,190 304,600 MAINTENANCE & OPERATION 5,072 9,626 11,269 15,400 CONTRACTUAL SERVICES 3,180 6,813 5,630 7,600 INTERNAL SERVICE 37,719 33,985 40,679 28,600 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 256,458 248,433 358,767 356,200 FACILITIES MANAGEMENT UTILITIES TELEPHONE CUSTODIAL MAINTENANCE BUILDING MAINTENANCE PARKING CONTROL FACILITIES MANAGEMENT Director of Facilities Management James Sharer r-------------------------- r--------------------------- 1 *Parking *Utilities Dlstrlcts L---------- J L------------ 1 1 i i (2) Employees r--------------------------i 1 *Telephone 1 1 1 , 1 , 1 1 pg, � 9 1 1 1 1 I 1 , (3) Employees t r' Facilities Parking Custodial Building Administration Control Maintenance Maintenance (1) Employee (4) Employees (12) Employees (10) Employees i i j *See Internal Service Funds i Operating Budgets :i 'i FA CILITIES MANA GEMENT ACCOUNT NUMBER: 001-320 FUND: GENERAL FUND ABOUT THE DEPARTMENT Facilities Management provides building maintenance and custodial services for 142 City owned or leased buildings including: City Hall, Carousel Mall and the City Yards. The Department also enforces parking regulations, issuing over 24,000 citations annually. r EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 op DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 278,124 575,662 1,606,890 1,282,800 CITY HALL 490,095 522,866 0 0 CAROUSEL MALL 282,310 372,458 0 0 CUSTODIAL MAINTENANCE 992,360 972,673 1,079,355 1,079,900 BUILDING MAINTENANCE 873,235 1,058,336 999,970 1,083,600 PARKING CONTROL 223,705 260,174 262,370 264,800 TOTAL 3,139,829 3,762,169 3,948,585 3,711,100 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 .,. CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,456,415 1,555,751 1,736,663 1,782,500 MAINTENANCE & OPERATION 254,997 241,898 226,109 263,400 CONTRACTUAL SERVICES 351,770 574,318 664,955 536,100 INTERNAL SERVICE CHARGES 978,528 1,090,128 1,251,061 1,119,100 CAPITAL OUTLAY 98,119 300,074 69,797 10,000 DEBT SERVICE 0 01 0 0 CREDITS/BILLABLES 0 01 0 0 TOTAL 3,139,829 3,762,1691 3,948,5851 3,711,100 76 FACILITIES MANAGEMENT DIVISION 2002-03 KEYACCOMPLISHMENT.11' ✓ Completed plans and specifications for the Verdemont Fire Station. ✓ Installed two small chillers at City Hall for energy efficiency. ✓ Installed new security access system for City Hall. ✓ Remodeled City Hall Lobby. 2003-04 KEY GOALS on ➢ Complete construction of the Verdemont Fire Station. ➢ Re-roof Hernandez Center, Galaxy Ballroom and Galaxy Gym. ➢ Continue to identify and implement energy saving projects. DID YOU KNOW? ➢ Facilities Management Division maintains 142 City owned facilities. ➢ Completes over 5,000 maintenance work orders per year. ➢ Issues over 24,000 parking citations annually. ➢ Has custodial crews working throughout the city seven days per week. 77 ,rr i 3 3 DEPAR TMENT: FA CILITIES MANA GEMENT DIVISION: ADMINISTRA TION t 001-321 DIVISION FUNCTIONS FUND: GENERAL FUND Facilities Management Administration provides the overall supervision for the department including personnel, policy and budget administration. Facilities Management Administration also provides support to the following divisions: Utilities, Telephone, and Parking Districts. v STAFFING ADOPTED POSITION 2002 -03 2003 -04 Director of Facilities Management 1 1 Administrative Analyst II 1 1 T o t a 1 2 2 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 146,698 159,969 223,269 237,900 MAINTENANCE & OPERATION 10,804 15,681 16,072 17,200 CONTRACTUAL SERVICES 10,684 63,090 211,020 24,500 INTERNAL SERVICE CHARGE 67,430 62,378 1,089,236 993,200 CAPITAL OUTLAY 42,508 274,544 67,293 10,000 DEBT SERVICE 0 0 0 0 CREDITSBILLABLES 0 0 0 0 TOTAL 278,124 575,662 1,606,890 1,282,800 78 DEPARTMENT: FACILITIES MANAGEMENT DIVISION.- CITY HALL t ACCOUNT NUMBER: 001-322 FUND: GENERAL FUND DIVISION FUNCTIONS This Division has been consolidated with Division 321. STAFFING ADOPTED POSITION 2002 -03 2003 -04 0 T o t a 1 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 0 MAINTENANCE& OPERATION 0 0 0 0 CONTRACTUAL SERVICES 4,665 9,020 0 0 INTERNAL SERVICE CHARGE 431,062 507,061 0 0 CAPITAL OUTLAY 54,368 6,785 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 490,095 522,866 79 DEPARTMENT: FA CILI TIES MANAGEMENT DIVISION: CAROUSEL MALL t ACCOUNTNUMBER: 001-323 D: GENERAL D DIVISION FUNCTIONS This Division has been consolidated into Division 321. t STAFFING ADOPTED POSITION 2002 -03 2003 -04 0 0 T o t a 1 0 0 t EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED .. PERSONNEL 0 0 0 0 MAINTENANCE & OPERATION 0 0 0 0 CONTRACTUAL SERVICES 4,457 13,517 0 0 INTERNAL SERVICE CHARGE 277,853 356,791 0 0 CAPITAL OUTLAY 0 2,150 0 0 up DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 282,310 372,458 - t t 80 DEPARTMENT: FACILITIES MANAGEMENT DIVISION: CUSTODIAL MAINTENANCE ACCOUNTNUMBER: 001-324 FUND: GENER,4L FUND .. DIVISION FUNCTIONS ► • The Custodial Maintenance section provides custodial services to a majority of City-owned facilities. Custodial Maintenance also does set-ups for special events. i STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 Custodial Supervisor 1 1 Senior Custodian 1 1 Lead Custodian 2 2 Custodian ,3 8 T o t a 1 1 .1 12 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 778,094 796,841 871,718 864,100 MAINTENANCE&OPERATION 73,456 64,781 80,569 87,000 CONTRACTUAL SERVICES 60,708 56,325 56,565 64,000 INTERNAL SERVICE CHARGE 80,102 54,726 70,504 64,800 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 992,360 972,673 1,079,355 1,079,900 rr amok: is DEPAR TMENT: FA CILITIES MAMA GEMENT DIVISION.- BUILDING MAINTENANCE A CO NT NUMBER: 001-325 FUND: ENERAL FUND DIVISION FUNCTIONS The Building Maintenance section provides skilled craftsmen to perform facility maintenance in City-owned buildings. Services include electrical maintenance; HVAC maintenance, plumbing, and carpentry. STAFFING ADOPTED POSITION 2002 -03 2003 -04 E lectrician II 1 1 Facilities Maintenance Supervisor 1 1 Electrical and H V AC Mechanic 2 2 Building Maintenance Mechanic 3 2 M aintenance C arpenter 1 1 i Maintenance Plumber II 2 2 Storekeeper 1 1 T o t a 1 11 10 EXPENDITURES BY CATEGORY r 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 389,055 446,443 466,499 511,700 MAINTENANCE & OPERATION 165,644 151,978 120,872 150,400 CONTRACTUAL SERVICES 220,029 363,310 334,888 368,300 to INTERNAL SERVICE CHARGE 97,264 80,010 75,207 53,200 CAPITAL OUTLAY 1,243 16,595 2,504 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 873,235 1,058,336 999,970 1,083,600 82 DEPARTMENT. FACILITIES MANAGEMENT DIVISION. PARKING CONTROL ACCO NTNUMBER: 001-326 FUND: GENERAL FUND DIVISION FUNCTIONS �► The Parking Control section provides enforcement of municipal codes relating to parking in downtown parking lots and handicapped parking throughout the City. The section also administers the collection of fines and the ticket review process. STAFFING A D O P T E D PO SITIO N 2002 -03 2003 -04 Customer Service Rep 1 1 Parking C ontrol Checker 3 3 T ota1 4 4 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 142,568 152,498 175,177 168,800 MAINTENANCE & OPERATION 5,093 9,458 8,596 8,800 CONTRACTUAL SERVICES 51,227 69,056 62,483 79,300 INTERNAL SERVICE CHARGE 24,817 29,162 16,114 7,900 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 0 0 TOTAL 223,705 260,174 262,370 264,800 qb 83 FINANCE DEPARTMENT ACCOUNTING/FINANCIAL STATEMENTS PAYROLL/BENEFITS PURCHASING ACCOUNTS PAYABLE BUDGET FINANCE DEPARTMENT Director of Finance Barbara Pachon Purchasing Budget/ *Accounting Payroll/ Accts. Payable Benefits i r---------- i i r---°----5---------- **Print Shop (2.5) Employees (4) Employees (5) Employees (3) Employees 1(2.5) Employees; *One Accounting position is reimbursed by SBETA. i ** See Internal Service Funds Operating Budgets I FINANCE ACCOUNT NUMBER: 001-120 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Finance Department is responsible for the City's financial planning (budgeting); accounting of the City's resources; fair and accurate reporting of the City's financial position; and management and control of all of the City's financial activities. Additionally, the Finance Department provides data and analysis to assist the City Administrator, Mayor, and Common Council in formulating policies. The Finance Department provides the following support services to City Departments: accounting, accounts payable, payroll, purchasing, budgeting, and cash management. The Finance Department also administers the Printshop. 1W EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 825,357 876,682 992,474 1,018,300 PURCHASING 179,788 1 178,990 178,349 169,600 TREASURERS OFFICE 136,185 1 86,232 - I - TOTAL 1,141,3301 1,141,904 1,170,8231 1,187,900 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED V PERSONNEL 895,753 910,037 868,844 976,900 MAINTENANCE & OPERATION 47,816 43,384 34,927 40,900 CONTRACTUAL SERVICES 3,832 3,563 776 8,400 INTERNAL SERVICE CHARGES 190,511 184,920 266,276 211,300 CAPITAL OUTLAY 3,418 0 0 0 DEBT SERVICE 0 0 0 0 CREDIT/BILLABLES 01 01 0 (49,600) TOTAL 1,141,330 1,141,904 1,170,823 1,187,900 t 84 FINANCE DEPARTMENT 2002-03 KEYACCOMPLISHMENT,S ✓ Produced 2002-2003 Final Budget. Produced the FY 2001-2002 :Financial Statements with improved format. ✓ Received California Society of Municipal Finance Officers FY 2003 "Excellence In Budgeting Award". ✓ Posted complete bid documents on City Website. ✓ Utilized cooperative purchases from other local agencies for procurements. 2003-04 KEY GOALS ➢ Update Finance Department Policies and Procedures Manual. ➢ Automate annual PO process. ➢ Outreach to local business community to encourage greater participation in the City bidding process ➢ Integrate with County vendor database for bidding lists and coordinate a more cooperative Purchasing with other Inland Empire Agencies. " ➢ Complete implementation of position control report from the new payroll system to help departments track budgeted positions. ➢ Continue to update and improve format for Financial Statements. ➢ Apply for Government Finance Officers Association Excellence in Comprehensive Annual Financial Reports (CAFR). F- DID YOU KNOW? ➢ The Finance Department processes approximately $120 million dollars annually in disbursements and $120 million dollars annually in receipts. ➢ 20,000 accounts payable checks are processed annually(52 check registers annually) ➢ 40,000 payroll checks are processed annually(two separate payroll cycles). ➢ Purchasing processes approximately 700 purchase orders annually. ➢ Accounting processes approximately 700 journal entries annually. 85 DEPARTMENT: FINANCE DIVISION.- ADMINISTRATION A NT N BER: 1-121 F[JArr). DIVISION FUNCTIONS The Administration Division of the Finance Department is responsible for managing and maintaining the City's financial records and for providing meaningful reports to elected officials, City departments, the general public, and other entities. Finance Administration is also responsible for other various financial functions including payroll processing, accounts payable, general ledger,budgeting,billing and collections. S T A FFING ADOPTED POSITION 2002 -03 2003 -04 Director of Finance 1 1 Senior Secretary 1 1 Payroll Supervisor 1 1 Budget M anager 1 1 Accounting M anager 1 1 Accountant III 1 1 Accountant I 1 0 Accounting Technician II Conf. 1 1 �+ Accounting Technician II 1 1 Accounting Technician I 1 I Account Clerk II 2 2 Account Clerk 1I1 2 2 �► T o t a 1 14 1 13 w EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 606,336 671,331 704,500 821,000 MAINTENANCE&OPERATION 33,517 30,781 29,032 29,300 CONTRACTUAL SERVICES 591 200 776 8,400 INTERNAL SERVICE CHARGE 181,495 174,370 258,166 209,200 CAPITAL OUTLAY 3,418 0 0 0 DEBT SERVICE 0 0 0 0 CREDITBILLABLES 0 0 0 (49,600) TOTAL 825,357 876,682 992,474 1,018,300 8G DEPARTMENT: FINANCE DIVISION: PURCHASING A NTN BER: I-122 FUND, GEAER4L ND DIVISION FUNCTIONS The Purchasing Division of the Finance Department is responsible for the procurement of goods and services for City Departments at the best terms and price possible. Purchasing maintains a bidder's list which provides for fair access to public funds. Public bid openings are conducted as required and departments are assisted with contract compliance and administration. STAFFING ADOPTED PO SIT 10 N 2002 -03 2003 -04 Purchasing M anager 1 1 A ssistant B uyer 1 Storekeeper 0 .5 0 .5 T o t a 1 3 .5 2 .5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 167,474 165,239 164,344 155,900 MAINTENANCE&OPERATION 7,411 8,074 5,895 11,600 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE CHARGE 4,903 5,677 8,110 2,100 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 1 01 01 0 0 TOTAL 1 179,788 1 178,990 1 178,349 169,600 fr- 87 DEPARTMENT: FINANCE DIVISION: TREASURER AC OUNT NUMBER: 001-124 F ND: GENERAL Of TAfr% DIVISION FUNCTIONS This Division has been moved under the City Treasurer. STAFFING A D O P T E D PO SITIO N 2002 -03 2003 -04 Admin . Operations Supervisor 0 0 C a s h i e r II 0 0 Deputy City Treasurer 0 0 T otal 0 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 121,943 73,467 0 0 MAINTENANCE & OPERATION 6,888 4,529 0 0 CONTRACTUAL SERVICES 3,241 3,363 0 0 INTERNAL SERVICE CHARGE 4,113 4,873 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 P' TOTAL 136,185 86,232 - - gg FIRE DEPARTMENT FIRE ADMINISTRATION EMERGENCY OPERATIONS FIRE PREVENTION FIRE VEHICLE MAINTENANCE FIRE DISPATCH DISASTER PREPAREDNESS FIRE DEPARTMENT Fire Chief Larry Pitzer Fire Fire Emergency Administration Prevention Operations (3) Employees (9) Employees (146) Employees Disaster Fire Vehicle Preparedness [::Dispatch Maintenance (1) Employee (10) Employees (4) Employees j 'J 'r i a� FIRE DEPARTMENT ir. ACCOUNT NUMBER: 001-200 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Fire Department provides protection of life & property from fire and other disasters; provides emergency medical services; conducts safety inspections of businesses; educates the public through school and disaster preparedness programs; responds to hazardous materials incident scenes; provides aircraft rescue and firefighting; and is responsible for City wide disaster preparedness. EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,390,092 1,478,548 1,488,170 1,117,500 EMERGENCY OPERATIONS 15,939,273 17,918,505 20,308,105 20,188,100 FIRE PREVENTION 564,195 656,964 686,534 717,400 FIRE VEHICLE MAINTENANCE 360,450 373,905 394,534 376,900 FIRE DISPATCH 502,028 531,458 555,479 538,400 OF DISASTER PREPAREDNESS 86,205 82,439 90,638 88,000 TOTAL 18,842,243 21,041,819 23,523,460 1 23,026,300 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 16,100,766 18,249,977 20,430,754 20,870,300 MAINTENANCE&OPERATION 394,511 468,683 504,590 486,600 CONTRACTUAL SERVICES 171,424 68,069 43,765 56,900 INTERNAL SERVICE CHARGES 1,401,446 1,473,791 1,630,068 957,300 CAPITAL OUTLAY 52,815 60,545 47,130 13,700 A DEBT SERVICE 721,281 720,754 867,153 641,500 TOTAL 1 18,842,2431 21,041,8191 23,523,4601 23,026,300 r 8� FIRE DEPARTMENT 2002-03 KEYACCOMPLISHMENTS -1 MR ✓ Completed the design for the future construction of a new fire station in the Verdemont area. ✓ Increased the City's emergency response capabilities to hazardous materials events involving weapons of mass destruction by participating in the Federal Domestic Preparedness Program. ✓ Initiated a Smoke Detector Program that targets installation in low--income family residences and provides the detectors and batteries at no cost to the recipients. ✓ Secured a land parcel in the Verdemont area and begin construction of an additional fire station to help standardize the level of emergency service delivery Citywide. 2003-04 KEY GOALS ➢ The SBFD received grant funding from FEMA and matching funds from San Manuel Mission Indians to begin the implementation process for a wellness/fitness program to improve employee performance and reduce injuries. ➢ Begin and complete construction of the new fire station in the Verdemont area to help standardize the level of emergency service delivery citywide. Establish a leadership development program that ensures selected department personnel have the skills necessary to succeed and support the organization into the future. Conduct a full scale Emergency Operations Center activation associated with a multi jurisdictional simulated weapons of mass destruction training exercise. DID YOU KNOW? - ➢ The Fire Department responded to 25,655 life and property threaterting emergency incidents in the City of San Bernardino and County islands in 2002 (Fire and other type incidents — 3,992, EMS — 21,663). The same emergency response crews conducted prevention inspection of individual business and multi-family residences/apartments that included an oversight of business licenses and life safety and special interface fire hazard issues. ➢ The City Fire Prevention Division is a key partner with Code Enforcement, Police Department, and Development Services to eradicate blight as it occurs and support new building throughout the City. ➢ The Fire Department Disaster Preparedness Division secured a $400,000 Funding Allocation through the U.S. Department of Health and Human Services related to Bio-terrorism. 90 DEPARTMENT: FIRE DIVISION. ADMINISTRATION ACCOUNTNMBER.- 001-201 DIVISION FUNCTIONS FUND: GEAfERAL F11 The Administrative Division is responsible for the administration and coordination of the total department, to include: Budget preparation and management, payroll, personnel matters and planning. The physical plant consists of 12 fire stations and one vehicle maintenance shop. The Central station houses the Administrative Offices, the Prevention Bureau and the Disaster Preparedness Program. One station at the SBD airport is staffed on an "as needed basis". STAFFING ADOPTED P O SIT IO N 2002 -03 2003 -04 f Administrative Analyst I 1 1 Senior Secretary 1 1 Administrative Clerk III 1 1 Fire Chief 1 1 T 0 t a 1 4 4 EXPENDITURES BY CATEGORY r 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 335,372 364,465 325,500 344,900 MAINTENANCE &OPERATION 28,284 31,594 29,285 34,500 CONTRACTUAL SERVICES 58,154 45,406 38,208 51,000 INTERNAL SERVICE 744,211 813,945 869,696 687,100 U6 CAPITAL OUTLAY 406 0 0 0 DEBT SERVICE 223,665 223,138 225,481 0 iI TOTAL 1,390,092 1,478,548 1,488,170 1,117,500 DEPARTMENT: FIRE DIVISION: EMERGENCY OPERATIONS ACCOUNT NUMBER: 001-2 2 FUND: GENERAL F DIVISION FUNCTIONS The Emergency Operations Division protects life and property from fire and other disasters and provides medical care. The division is responsible for all emergency operations necessary to protect life and property and the training necessary to mitigate the related events. All suppression companies also perform fire protection inspections, hazard reductions operations, public education programs, fire station and equipment maintenance. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Account Clerk II 1 1 Senior Storekeeper 1 1 Emergency M edical System C oord 1 1 Deputy Fire Chief 1 1 Training O fficer 1 1 Fire Fighter 24 24 Fire Fighter/Paramedic 33 33 Fire Captain 39 39 Fire Engineer 39 39 Battalion Chief 0 6 Total 14ti 146 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 14,517,152 16,487,227 t 8,675,313 19,004,400 MAINTENANCE & OPERATION 171,913 250,892 244,869 257,000 CONTRACTUAL SERVICES 113,270 22,613 5,557 5,800 INTERNAL SERVICE 601,632 603,246 702,572 270,200 CAPITAL OUTLAY 37,690 56,911 38,121 9,200 DEBT SERVICE 497,616 497,6161 641,672 641,500 TOTAL 15,939,273 1 17,918,5051 20,308,105 20,188,100 92 DEPAR TMENT: FIRE DIVISION: PREVENTION NT N MBE R: 001-203 FUND: EN F N DIVISION FUNCTIONS The Prevention Division conducts inspections for the prevention of fire and enforces all fire codes and related laws and is responsible for arson investigations. In addition, the Division conducts fire and life safety plans review and coordinates with Police and Code Enforcement with blight eradication efforts. STAFFING ADOPTED PO SIT IO N 2002 -03 2003 -04 Senior Fire Prevention Officer 1 1 Fire Prevention O fficer 4 4 Fire Investigator 1 1 Fire M arshal 1 1 A dm in Clerk III 1 1 Plans Examiner 1 1 Total 9 9 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 501,359 598,275 618,811 675,500 MAINTENANCE & OPERATION 43,327 35,789 38,431 41,900 CONTRACTUAL SERVICES 0 0 0 0 Ir INTERNAL SERVICE 19,104 22,900 23,200 0 CAPITAL OUTLAY 406 0 6,092 0 DEBT SERVICE 0 0 01 0 TOTAL 564,196 656,964 686,534 717,400 MP DEPARTMENT: FIRE DIVISION: VEHICLE MAINTENANCE ACCOUNT NUMBER: 1- FUND: GENFRAI. DIVISION FUNCTIONS The Vehicle Maintenance Division performs preventative maintenance and repair of all fire vehicles and apparatus. The activities are anticipated to provide an adequate level of preventative maintenance and unit repairs. STAFFING A D O P T E D PO SITIO N 2002 -03 2003 -04 Fire Equipment Shop Supervisor 1 1 Equipment Mechanic II 3 3 Total 4 4 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 - CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 200,969 222,888 199,837 232,100 MAINTENANCE & OPERATION 140,431 138,333 180,881 140,200 CONTRACTUAL SERVICES 0 50 0 100 INTERNAL SERVICE 9,500 9,000 10,900 0 CAPITAL OUTLAY 9,550 3,634 2,916 4,500 DEBT SERVICE 01 01 01 0 TOTAL 360,450 1 373,905 394,534 1 376,900 ..r 1w DEPARTMENT: FIRE DIVISION: DISPATCH A NT B R: 001-205 FUND: GENERAL ND DIVISION FUNCTIONS Fire Dispatch provides dispatching and radio communications for the department on a 24-hour basis, as well as after hours dispatching for other City departments. ' S TA FFIN G A D O P T E D PO SIT IO N 2 002 -03 2 003 -04 Fire C om m unications M anager 1 1 • isp atch er I 2 2 • ispatcher II 7 7 T o t a 1 10 10 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 475,687 503,909 529,137 531,700 MAINTENANCE & OPERATION 4,945 4,849 4,642 6,700 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 21,396 22,700 21,700 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 .. TOTAL 502,028 531,458 555,479 538,400 DEPARTMENT: FIRE DIVISION.- DISASTER PREPAREDNESS A C UNTNUMBER7 01-206 FUND: GENERAL F ND DIVISION FUNCTIONS The Disaster Preparedness Staff coordinates the City's Disaster Response and mitigation programs. The activities provide and enhance the efficiency of all city emergency management operations. STAFFING ADOPTED POSITION 2002 -03 2003 -04 D isaster M anagem ent C oordinator t 1 T otal :l 1 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 70,227 73,213 82,156 81,700 MAINTENANCE & OPERATION 5,611 7,226 6,482 6,300 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 5,603 2,000 2,000 0 CAPITAL OUTLAY 4,763 0 0 0 DEBT SERVICE 01 0 0 0 TOTAL 86,2041 82,4391 90,638 88,000 �L' GENERAL GOVERNMENT NON-DEPARTMENTAL EXPENDITURES FINE ARTS i i CULTURAL AFFAIRS f GENERAL GO VERNMENT City Administrator Fred Wilson Finance Department i i �I .r GENERAL GOVERNMENT ACCOUNT NUMBER: 001-090 FUND: GENERAL FUND ABOUT THE DEPARTMENT General Government consists of two sections: 1.) Fine Arts & Cultural Affairs; and 2.) Non- Departmental. Funds budgeted for Fine Arts support various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the civic affairs of the City. The Non-Departmental budget identifies and accounts for citywide program costs which are not directly applicable to any one department. EXPENDITURES BYDIUSION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED " FINE ARTS &CULTURAL AFFAIRS 241,015 217,523 227,630 287,000 NON-DEPARTMENTAL 269,227 1,897,966 921,656 9,247,200 TOTAL 510,242 2,115,489 1,149,286 9,534,200 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL (1,710,162) (1,901,474) (2,082,145) 550,000 MAINTENANCE & OPERATION 365,329 2,018,051 1,114,283 1,327,600 CONTRACTUAL SERVICES 1,002,759 897,489 968,547 899,600 INTERNAL SERVICE CHARGES 0 0 0 4,271,700 CAPITAL OUTLAY 0 0 236,433 0 DEBT SERVICE 852,316 1,101,422 912,168 2,485,300 TOTAL 510,242 2,115,488 1,149,286 9,534,200 97 w� DEPARTMENT. GENERAL GOVERNMENT DIVISION.- FINE AR TS & CULTURAL AFFAIRS ACCOUNT NUMBER: 001-091 F NlX GENERAL FUND DIVISION FUNCTIONS -� Funds budgeted for Fine Arts support various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the civic affairs of the City. Request for funding are presented to the Way & Means committee which then presents its recommendations to the Mayor and Common Council. STAFFING ADOPTED POSITION 2002 -03 2003 -04 0 Total 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 :2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 0 MAINTENANCE &OPERATION 241,016 217,523 227,630 287,000 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE CHARGE 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 241,016 217,523 227,630 287,000 n n DEPARTMENT: GENERAL GOVERNMENT DIVISION: NON-DEPARTMENTAL ACCOUNT N ER: 001-092 FUND: GENERAL FUND DIVISION FUNCTIONS The Non-Departmental budget identifies and accounts for citywide program costs which are not directly applicable to any one department. Examples of items budgeted here include contingencies for anticipated MOU and Charter 186 salary and benefit increases, debt service on the City Hall building and miscellaneous audit and consulting fees. STAFFING ADOPTED POSITION 2001 -02 2002 -03 0 0 T otal 0 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL (1,710,162) (1,901,474) (2,082,145) 550,000 MAINTENANCE&OPERATION 124,313 1,800,528 886,653 1,040,600 CONTRACTUAL SERVICES 1,002,759 897,489 968,547 899,600 INTERNAL SERVICE CHARGE 0 0 0 4,271,700 CAPITAL OUTLAY 0 0 236,433 0 DEBT SERVICE 852,317 1,101,422 912,168 2,485,300 TOTAL 269,227 1,897,965 921,656 9,247,200 r 99 � HUMAN RESOURCES RECRUITMENTS EMPLOYEE BENEFITS EMPLOYEE ISSUES/CONCERNS EMPLOYEE TRAINING PROGRAMS HUMAN RESOURCES Director of Human Resources Linn Livingston r--------------------- i i i i ;Risk Management; Personnel L----------------r--------------- -� i i i , r--------------- ----------------, r-------------- ---------------, *Workers Comp 11 *Liabililty 1 (4.5) Employees L°°°---------r---------------1 L-------------------------------- � , t ;(5.25) Employees; 1(2.25) Employees; L--------------------°----------i L----------°_-_----'------------� *See Other City Operating Budgets i HUMAN RESO UR CES ACCOUNT NUMBER: 001-110 FUND: GENERAL FUND �. ABOUT THE DEPARTMENT Services provided by the Human Resources Department include recruitments; administration of employee benefits; wage and position surveys; tuition reimbursement program; negotiations with bargaining units; grievance hearings; new employee processing and employee separations. Supervise Risk Management functions (Worker's Compensation and Liability). EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 338,283 355,118 438,105 362,700 EMPLOYEE TRAINING 45,966 48,274 27,802 - TOTAL 384,249 403,392 465,907 362,700 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 256,478 274,019 338,997 300,200 MAINTENANCE & OPERATION 52,419 50,522 41,632 40,700 CONTRACTUAL SERVICES 39,880 36,798 41,486 500 INTERNAL SERVICE CHARGES 35,473 42,053 43,792 21,300 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 1 384,250 403,392 1 465,907 1 362,700 r r1r 100 HUMAN RESOURCES 2002-03 KEY A CCOMPLISHMENTS ✓ Completed Mid-Management Negotiations. ✓ Conducted Charter 186 salary surveys and implemented salary changes. ✓ Completed third year of Center for Employee Excellence. ✓ Conducted citywide "Preventing Workplace Harassment" for Management and Supervisory staff. Mw 2003-04 KEY GOALS ➢ Automate the calculation process for Charter 186 Police and Fire salaries. ➢ Revise and update the Sexual Harassment Policy. ➢ Redevelop nd implement citywide p p evaluation program. ➢ Complete Police MOU contract negotiations. DID YOU KNOW? ➢ The department provides training through the legal firm of Liebert, Cassidy, Whitmore on a bi-monthly basis. ➢ The department provides salary and benefit information to other governmental agencies. ➢ The department conducted over 190 recruitments in the last calendar year. ➢ The department administers benefits for over 1,200 employees. ➢ The department had over 10,882 visitors in the last calendar year. 1 n 1 DEPARTMENT: HUMAN RESO UR CES DIVISION: ADMINISTRATION/PERSONNEL A . . N N MB -111 FUND: GENERAL F ND DIVISION FUNCTIONS The Administration/Personnel Division is responsible for recruitments; administration of employee benefits; wage and position surveys; tuition reimbursement program; negotiations with bargaining units; grievance hearings; new employee processing; and, employee separations. Also supervises the Risk Management functions (Workers' Compensation and Liability). STAFFING A D O P T E D PO SITIO N 2002 -03 2003 -04 Director of Human Resources 0 .50 0 .50 Senior Secretary 1 1 B e n e f i t s C o o r d i n a t o r 1 1 Personnel Analyst 1 1 P ersonnel Clerk II 1 1 A dm in Analyst II 1 0 T ota1 5 .5 4 .5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 256,478 274,019 338,997 300,200 MAINTENANCE & OPERATION 40,932 39,046 37,596 40,700 CONTRACTUAL SERVICES 5,401 0 17,720 500 INTERNAL SERVICE CHARGE 35,472 42,053 43,793 21,300 *' CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 338,283 355,118 438,105 362,700 jr i 3 s i i a DEPARTMENT.-HUMAN RESOURCES DIVISION: EMPLOYEE TRAINING PROGRAMS A C UNT NUMBER: 1-112 F UND2..- ENERA L F UND DIVISION FUNCTIONS Under the direction of the Human Resources Director, this division will continue to provide specialized training with outside agencies. S T A FFIN G A D O P T E D PO SITIO N 2002 -03 2003 -04 0 0 T o t a 1 0 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 0 MAINTENANCE & OPERATIO 11,487 11,476 4,036 p CONTRACTUAL SERVICES 34,479 36,798 23,766 0 INTERNAL SERVICE CHARGE 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 01 0 TOTAL 45,966 48,274 27,802 - i MAYOR EXECUTIVE LEADER OF THE CITY COMMUNITY LIAISONS CULTURAL AFFAIR PROGRAMS CITY MARKETING LEGISLATURE EQUAL EMPLOYMENT OPPORTUNITY MA YOR 'S OFFICE Mayor Judith TValles Operations Special Community Public Info) Projects Liaison Marketing (5) Employees (3) Employee (2) Employees (1) Employee PM MAYOR ACCOUNT NUMBER: 001-010 FUND: GENERAL FUND ABOUT THE DEPARTMENT The City of San Bernardino operates under a "Strong Mayor" form of municipal government. Elected citywide by the residents of the City to a four-year term, the Mayor is the executive leader of the City of San Bernardino. The Mayor is responsible for both the management and r operation of the City, and for goal setting and policymaking. The Mayor also serves as the executive leader of the Economic Development Agency. Members of the Mayor's staff are responsible for acting as community liaisons on behalf of the Mayor. The Mayor's Office is also responsible for all-public information and marketing activities regarding the City. In addition to providing project management support and general office support the Mayor's staff serves all city employees through its EEO (Equal Employment Opportunity)program. EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 549,704 786,366 886,627 907,600 PUBLIC INFORMATION 84,372 156,969 179,424 167,400 11 TOTAL 634,076 943,335 1,066,051 1,075,000 r. EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 527,742 624,217 728,609 810,200 MAINTENANCE &OPERATION 48,419 82,369 64,770 83,600 CONTRACTUAL SERVICES 10,711 175,898 200,180 135,500 INTERNAL SERVICE CHARGES 47,204 58,958 72,492 45,700 CAPITAL OUTLAY 0 1,893 0 0 DEBT SERVICE 0 0 0 0 TOTAL 634,076 943,335 1,066,051 1,075,000 r ■ 104 MAYOR'S OFFICE 2002-03 KEYACCOMPLISHMENTS' ✓ Completed design phase of downtown water revitalization plan; awarded consultant contract for the project's 2"d phase Environmental Impact Report ✓ Organized groundbreaking ribbon cutting to begin the refurbishment of the Santa Fe Depot; awarded consulting contract for master development of the surrounding historic Santa Fe Depot District; Mercado Santa Fe. Facilitated grand opening of Kohl's Department Stores Distribution Center at San Bernardino International Airport ✓ Spearheaded efforts to secure state dollars for city businesses through Inland Empire Small Business Financial Development Corp. Finalized agreements with CSUSB for relocation and establishment of Inland California Television News Network downtown with city KCSB-71V3 production studios. ✓ Established San Bernardino Apartment Association and presented joint code compliance opportunities to San Bernardino County Board of Supervisors for support ✓ Formed committee to re-evaluate and update website and community links; citizen survey ✓ Increased circulation of News of the City, Mayor's quarterly community information publication, to 94,000 with Parks & Recreation Program Guide inserted inside, with new media sponsor, The Business Press; cut city's sponsorship costs in half ✓ Initiated Mayor's planning committee for 9-11 city hall ceremony and memorial ✓ Established Mayor's expanded Youth Council to include representatives from all city middle and high schools, for monthly meetings with Mayor ✓ Established first "Celebration of Cultures" language/arts event in San Bernardino as first city in the nation to be named a`Bilingual City." ✓ Obtained private matching funds to extensively trim palm trees in the downtown area ✓ Established "Olde Town San Bernardino historic district between north and south lake projects downtown. Supported marketing efforts of the San Bernardino Convention & Visitors Bureau to provide regional tourism services, increase the Youth Sports Alliance and preserve and grow the Route 66 Rendezvous Cruisin' Hall of Fame. 2003-04 KEY GOALS ➢ Increase public safety and revenue sharing resources for transportation and economic development ➢ Finalize the Downtown water revitalization EIR report and move project forward to next phase ➢ Increase Neighborhood and Business Association support for city beautification, fagade improvements. Facilitate improvements for downtown outdoor dining and entertainment venues; enhance theater district ambiance and cross promote arts traffic ➢ Launch the ICTN Network News and establish city as media center with KCSB-TV3 and KVCR- CH24-PBS. Increase awareness of Inland Empire market and value ➢ Establish a Public Art master plan; increase traffic and exhibits at Arts on 5`h; establish specific themed entrances for youth sports downtown, Western Regional Little League Headquarters, the CYSA Municipal Soccer Complex and Arrowhead Credit Union Park venues. DID YOU KNOW? ➢ Mayor Judith Valles now receives an average of 20 invitations ep r daY to attend events, which Mayor and staff attend, including weekends,plus weekly city hall meetings ➢ Mayor Valles attended over 1500 meetings in FY 2002-2003 and serves on 25 committees that directly influence and affect the future of the City of San Bernardino. Mayor Valles presented over 700 Proclamations,Resolutions and Certificates of Recognition to deserving citizens ➢ Mayor's beautification efforts included 28 weekends of organizing 1400 volunteer efforts which contributed to over 1100 hours, and collected over 272 tons of refuse ➢ Mayor Valles sends monthly welcome/thank you letters to all new city business and business license renewals ➢ Mayor was elected to Advisory Board of the US Conference of Mayors who meet with The President on behalf of the nation's mayors ➢ The City of San Bernardino supported the West Side's 10h Annual Salute to the Route's retiring event and recognized the organization's contributions to preserving the original Route 66 historic highway on Mt Vernon Avenue I 1 n DEPARTMENT: MAYOR ' DIVISION: ADMINISTRATION ACCOUNTNUMBER7 001-011 FUND: ENERAL FUND DIVISION FUNCTIONS The Mayor's staff provides project management support and general office support. Additionally, members of the Mayor's staff are responsible for acting as community liaisons on behalf of the Mayor. STAFFING ADOPTED POSITION 2002 -03 2003 -04 M ayor 1 1 +� Executive Secretary 1 1 Executive Asst. to the M ayor 1 1 r Project Coordinator 1 1 A ssistant to the M ayor I 3 3 pa A dm in Clerk II 2 1 em Staff Analyst 1 1 Secretary 1 2 Total 11 11 ti EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 450,959 541,629 644,217 710,700 MAINTENANCE& OPERATION 41,651 46,389 41,363 43,600 CONTRACTUAL SERVICES 10,145 137,895 129,817 108,500 INTERNAL SERVICE CHARGE 46,949 58,560 71,229 44,800 CAPITAL OUTLAY 0 1,893 0 0 PP DEBT SERVICE 0 0 0 0 ,,,,, TOTAL 549,704 786,366 886,627 907,600 DEPAR TMENT: MA YOR DIVISION: PUBLIC INFORMATION A NT N MBER: 001-012 FUND: GENERAL FUND w DIVISION FUNCTIONS The Mayor's Office is also responsible for all-public information and marketing activities regarding the City. Prior to FY 2000-01, the Public Information Division was separated into its own Division for easier tracking of expenses. STAFFING ADOPTED POSITION 2002 -03 2002 -03 Assistant to the M ayor I1 1 1 Total 1 1 EXPENDITURES BY CATEGORY ' 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 76,783 82,588 84,392 99,500 MAINTENANCE &OPERATION 6,768 35,980 23,407 40,000 CONTRACTUAL SERVICES 566 38,003 70,363 27,000 INTERNAL SERVICE CHARGE 255 398 1,262 900 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 01 0 TOTAL 84,372 1 156,969 1 179,424 167,400 10' PARKS, RECREATION & COMMUNITY SERVICES COMMUNITY SERVICES RECREATION, LEISURE SPORTS AND AQUATICS PROGRAMS CENTER FOR INDIVIDUAL DEVELOPMENT(CID) COMMUNITY CENTERS & SENIOR CENTERS SENIOR CITIZEN PROGRAMS YOUTH PROGRAMS & MENTORING PARKS MAINTENANCE PARKS, RE CREA TION & COMMUNITY SERVICES Director of Parks, Recreation & Comm Svcs Lemuel Randolph r-----------------------------+ *Cemetery r------------- L-------------r------------- J ; ; (4) Employees L----------------------------J Parks Recreation Administration Maintenance ; (29) Employees (17) Employees (6) Employees r----------------------------i * Baseball ' ' * Soccer j Stadium ' - Complex ------------- -----------------, (2) Employees; (1) Employee *See Other City 'I Operating Budgets a r PARKS, RECREATION & COMMUNITY SERVICES r ACCOUNT NUMBER: 001-380 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Parks, Recreation and Community Services Department provides a diversified system of parks and open spaces, recreation centers, programs and community services to meet social and `y leisure needs and enhance the quality of life for all City residents. The Administration Division manages personnel, finance and community services. The Parks Division maintains parks r facilities and conducts landscape plan checks and inspections services. The Recreation Division provides community and social services as well as recreation programs for all ages. EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,288,306 1,595,012 1,536,155 1,393,800 PARKS MAINTENANCE 1,831,081 1,922,783 2,261,626 2,261,500 RECREATION 1,117,263 1,189,978 1,111,181 239,900 C.I.D. 168,143 206,664 258,540 243,900 WESTSIDE COMMUNITY CENTER 81,115 110,228 134,624 134,500 SENIOR CITIZENS'CENTERS 81,233 86,706 125,005 92,500 NORTON GYM/GALAXY BALLROOM 0 0 0 81,100 COMMUNITY CENTERS 0 0 0 574,900 tAQUATICS/SPORTS 0 0 0 264,800 TOTAL 4,567,141 5,111,371 5,427,131 5,286,900 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 2,602,726 2,862,296 2,960,740 3,163,100 MAINTENANCE&OPERATION 351,218 409,520 415,159 379,200 CONTRACTUAL SERVICES 450,482 501,837 616,815 482,700 INTERNAL SERVICE CHARGES 1,131,383 1,329,256 1,432,736 1,261,900 CAPITAL OUTLAY 0 4,831 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 31,3321 3,6311 1,681 0 TOTAL 1 4,567,1411 5,111,3711 5,427,1311 5,286,900 1 108 PARKS, RECREA TION & COMMUNITY SER VICES DEPARTMENT F_ 2002-03 KEYACCOMPLISHMENRS ✓ Successful operation and management of the San Bernardino Soccer Complex since October 2002. Completed two more Proposition 12 Capital Projects including two new ADA- compliant restroom facilities at Kerwin Field (Meadowbrook Park) and Perris Hill Group Picnic Area, installed New Picnic Shade Shelter at Littlefield-Shultis Park, planted 52 trees at Perris Hill Park with funding from the California Re-Leaf Grant Program. ✓ In final stages of developing departmental Website as well as publishing all PRCS program opportunities (quarterly brochure) with Business Press. This publication will offer our department a comprehensive outreach to the county of San Bernardino. ✓ Expand Senior Nutrition network program meal sites to include several new senior housing complexes, negotiated development of 4 acre neighborhood park to serve the Verdemont area, completion of comprehensive lighting upgrade at Blair Park. 2003-04 KEY GOALS ' ➢ Continue planting trees and complete the tree planting program funded by Roberti-Z'berg Funding, development of new parks in Verdemont. , ➢ Completion of the City's first Skateboard Park, develop Master Renovation Plan for Seccombe Lake Park, Resurface 4"' Street parking lot at Nunez Park and install Stage at Anne Shirrells Park. ➢ Begin planning for Jazz Festival with implementation date of Spring 2004. Initiate a Department wide Grants Ad Hoc Committee to increase communication and develop an effective tracking system. ➢ Initiate a proposal to manage the San Bernardino Soccer Complex on a long-term basis with the goal of a positive revenue structure under the auspices of a board/commission. ➢ Update the Department's Website to provide a comprehensive loop: and marketing plan for ' the Department as a whole. DID YOU KNOW? ➢ The City maintains over 70 parks, ballfields and other facilities totaling more than 523 acres ' of developed land. In addition, the Department provides inspeciton services for approximately 275 acres of medians, parkways, and sports complexes under contract with local vendors. ➢ The Department operates (2) professional baseball stadiums. The Department's Mentoring Program has 150 mentees and 150 mentors who volunteer an average of 1,200 hours per month. w ➢ The Department operates 1.5 million worth of grant funded programs annually. 1. 09 a DEPARTMENT: PARKS, RECREATION & COMMUNITY SERVICES DIVISION: ADMINISTRATION CCOUNTNUMBER.- 001-381 FUND: GENERAL -� DIVISION FUNCTIONS The Administration Division is responsible for the total administrative management of the Parks, Recreation and Community Services Department. This includes all matters of finance, accounting, personnel, risk management, facility reservations, projects and programs management and other related department functions. The clerical staff processes more than 30,000 various letters, memos, forms, applications and other documents as well as filing and other administrative functions for the department. In addition, this division gives oversight and +.■ supervision to the Senior Companion Program, Retired and Senior Volunteer Program and the Westside Community Service Center. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Director of Parks, Recreation , C om . 1 1 Admin Services Manager 1 1 Senior Secretary 1 1 Account Clerk III 1 1 Account C lerk II 1 1 A dm in Clerk II 1 1 A dm in Clerk III 1 1 T o t a 1 7 7 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 326,240 361,738 346,457 385,800 MAINTENANCE&OPERATION 81,849 105,359 94,378 68,200 ON CONTRACTUAL SERVICES 51,384 72,622 54,181 52,500 INTERNAL SERVICES 828,833 1,055,293 1,041,140 887,300 CAPITAL OUTLAY 0 0 0 0 E DEBT SERVICE 0 0 01 0 TOTAL 1,288,306 1,595,012 1,536,1551 1,393,800 110 DEPARTMENT: PARKS & RECREATION DIVISION: PARK MAINTENANCE ACCOUNT N 001-382 FUND: DIVISION FUNCTIONS The Park division provides diversified maintenance and construction activities at over thirty- eight park facilities totaling 523 acres. These activities include yearly ball field maintenance, fencing, bleacher and plumbing repairs to twenty-four (24) little league fields. Repairs to play structure at twenty-nine (29) play grounds, plumbing repairs at twenty-five (25) park restroom facilities and four(4) wading pools. Additionally, the division is responsible for administration of seven (7) landscape and mowing contracts totaling over 306 acres. These sites include the landscape maintenance at the Carousel Mall, Public libraries, City Hall, Animal Shelter and various landscape areas such as Mt. View Avenue, Waterman Avenue and Muscupiabe Avenue. t STAFFING ADOPTED POSITION 2002-03 2003-04 Park Project Coordinator 1 1 Park Superintendant 1 1 Park Maintenance Supervisor ;2 2 Maintenance Plumber II 2 Park Maintenance Leadworker 3 3 Park Maintenance Worker I 2 Park Maintenance Worker II 11) 10 Park Maintenance Worker III 7 7 , Landscape Inspector II t I Total 29 29 EXPENDITURES BY CATEGORY , 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,080,336 1,141,246 1,252,752 1,399,300 ' MAINTENANCE & OPERATION 156,221 185,849 192,271 162,900 CONTRACTUAL SERVICES 371,863 398,106 501,788 391,800 INTERNAL SERVICES 222,645 192,300 313,134 307,500 CAPITAL OUTLAY 0 4,831 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 161 451 1,681 0 TOTAL 1,831,0811 1,922,783 2,261,626 2,261,500 11 � r DEPARTMENT. PARKS, RECREATION & COMMUNITY SERVICES DIVISION.- RECREATION P ACCOUNT NUMBER: 001-383 FUND: GENERAL FUND DIVISION FUNCTIONS The Recreation Division provides a wide range of recreational and social services to the community. This cost center includes programs and services at six community centers, swimming and wading pools, adult and youth sports and summer and after school and off-track school site programs. Mentoring, Senior Nutrition, Summer Lunch, Headstart and other grants are administered by this Division. STAFFING ADOPTED POSITION 2002 -03 2003 -04 rRecreation Superintendent 1 1 Sr. Rec. Supr. (1 pos. unfunded 6 mths) 1 1 Recreation Supervisor 1 1 T o t a 1 3 3 I i EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED 1„ PERSONNEL 963,578 1,082,807 1,029,567 215,800 MAINTENANCE & OPERATION 96,255 76,086 57,917 18,500 CONTRACTUAL SERVICES 22,904 23,322 19,199 600 INTERNAL SERVICES 3,210 4,583 4,498 5,000 `.. CAPITAL OUTLAY 0 0 0 0 Pr DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 31,316 3,180 01 0 TOTAL 1,117,263 1,189,9781 1,111,1811 239,900 112 DEPARTMENT: PARKS AND RECREATION & COMMUNITY SER VICES DIVISION: CENTER FOR INDI VID UAL DEVELOPMENT (C.LD.) ACCOUNT NUMBER: 001-384 FUND: GENERAL FUND DIVISION FUNCTIONS The Center for Individual Development (C.I.D.) provides a wide range of therapeutic AND inclusion recreation services for people with disabilities. Programs include aquatics, after school recreation, leisure education and special events. The people served include those with physical disabilities, mental retardation, mental illness and seniors. The C.I.D. is operated through a joint powers authority. r STAFFING ADOPTED POSITION 2002 -03 2003 -04 CID M anager 1 1 Recreation Therapist t 1 T otal 2 EXPENDITURES BY CATEGORY ■ 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 72,636 103,570 154,340 145,400 MAINTENANCE&OPERATION 16,238 19,475 26,426 20,500 CONTRACTUAL SERVICES 2,574 6,539 3,811 15,900 ' INTERNAL SERVICES 76,695 77,080 73,964 62,100 CAPITAL OUTLAY 0 0 01 0 DEBT SERVICE 1 0 0 0 0 TOTAL 168,1431 206,664 258,540 243,900 i r DEPARTMENT: PARKS AND RECREATION & COMMUNITY SERVICES DIVISION.- WESTSIDE COMMUNITY CENTER ' ACCOUNT NUMBER: 001-385 FUND: GENERAL FUND DIVISION FUNCTIONS The Westside Community Service Center provides assistance to citizens to remain or to develop into self sufficient contributing members of society by providing emergency assistance for food, shelter, utilities, rent, mortgage and clothing; information and referral services, income tax preparation/counseling, health screening, blood pressure &weight control checks, social security information, employment information and counseling. These are all services on a first come, first served basis for those who meet the qualifications for the various funding programs. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Community Service Center Manager 1 1 A dm in Clerk II 1 1 Total 2 1 2 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 80,460 87,477 93,242 92,600 MAINTENANCE&OPERATION 655 22,751 41,382 41,900 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 81,1151 110,2281 134,624 134,500 114 DEPARTMENT: PARKS AND RECREATION & COMMUNITY SER VICES DIVISION: SENIOR CITIZENS CENTER ACCOUNT NUMBER: 001-386 FUND: GENERAL FUND DIVISION FUNCTIONS The Downtown Senior Center and the Perris Hill Senior Center facilities offer a wide range of services to seniors including senior nutrition, health services and screening, and educational and , recreational programs. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Community Center M anager I 1 0 C om in unity Service C enter M anager Total l 1 EXPENDITURES BY CATEGORY ' 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 79,476 85,458 84,834 85,500 MAINTENANCE&OPERATION 0 0 2,335 5,800 CONTRACTUAL SERVICES 1,757 1,248 37,836 1,200 INTERNAL SERVICES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 81,233 86,706 125,0051 92,500 t. 1 1 � DEPAR TMENT: PARKS AND RECREA TION & COMMUNITY SERVICES DIVISION.- NORTON GYMIGALAXY BALLROOM ACCOUNT NUMBER: 001-387 FUND: GENERAL FUND DIVISION FUNCTIONS The Norton Gym/Galaxy Ballroom facilities provide a wide range of recreational, cultural, youth, adult and community services. This cost center includes programs and services at the r Norton gymnasium, tennis courts, racquetball courts, and Galaxy ballroom rentals. Tennis programming and grants are also administered. STAFFING ADOPTED POSITION 2002 -03 2003 -04 C o m unity Center M anager I 1 1 Total 1 1 1 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 72,300 MAINTENANCE&OPERATION 0 0 0 6,400 CONTRACTUAL SERVICES 0 0 0 2,400 INTERNAL SERVICES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 0 0 0 TOTAL 01 0 01 81,100 L ■r ' 11 � DEPARTMENT. PARKS AND RECREATION & COMMUNITY SER VICES DIVISION: COMMUNITY CENTERS ACCOUNTNUMBER: 001-388 FUND: GENERAL FUND DIVISION FUNCTIONS The Community Centers provide a wide range of recreational, cultural, youth, adult, rentals and aquatics. This cost center's programs include after school, drop-in, leisure education, computers, special events, teen programming, drug prevention, aquatics, summer lunch/nutritional programs, and special interest/contract classes. Grants are also administered. STAFFING ADOPTED POSITION 2002 -03 2003 -04 C 0 i in unity Center M anager II 3 3 Community Center M anager I 2 Senior Recreation Supervisor l 1 T otal 1 6 6 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 526,000 MAINTENANCE&OPERATION 0 0 0 31,800 CONTRACTUAL SERVICES 0 0 0 17,100 INTERNAL SERVICES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 j TOTAL 01 01 01 574,900 � 17 1b DEPAR TMENT. PARKS AND RECREA TION & COMMUNITY SERVICES DIVISION: A Q UA TICSISPOR TS ACCOUNT NUMBER: 001-389 FUND: GENERAL FUND DIVISION FUNCTIONS The Aquatics/Sports provides citywide aquatic programs, classes, open swim, CPR/First Aid training, adult sports (softball, baseball, golf, tennis, etc.), youth sports and grants are also administered. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Senior Recreation Supervisor 1 1 Program Coordinator 1 1 Total 2 2 1r. EXPENDITURES BY CATEGORY or 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 240,400 MAINTENANCE&OPERATION 0 0 0 23,200 CONTRACTUAL SERVICES 0 0 0 1,200 INTERNAL SERVICES 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 0 01 0 TOTAL 01 01 01 264,800 118 POLICE DEPARTMENT POLICE ADMINISTRATION PATROL /TRAFFIC ISTA TION COMMAND INVESTIGATIONS VICE & NARCO TICS/M.E.T. POLICE DISPATCH IDENTIFICATION& PROPERTY POLICE RECORDS POLICE PERSONNEL / TRAINING SPECIAL GRANTS/PROGRAMS FINANCIAL UNIT { POLICE DEPARTMENT Police Chief Garret W. Zimmon r-----------------------� -----------------------------------� Asset Forfeiture Police Personnel, Police Carousel Training Administration Mall (10) Employees (9) Employees (2) Employees I Investigations Vice & Narc / Patrol/Traffic Station Command M.E.T. i (74) Employees (35) Employees (218) Employees (19) Employees Police Identification & Support Police Dispatch Records Property Services (40) Employees (13) Employees (5) Employees (31) Employees Crime Free Programs (2) Employee POLICE DEPARTMENT ACCOUNT NUMBER: 001-210,220 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Police Department provides general police services to the City. It is the Police Department's responsibility to protect life, property and human rights, reduce fear of crime, and increase neighborhood vitality in partnership with the community. EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 2,306,432 1,099,729 1,105,683 1,302,700 �! STATION COMMAND 1,103,275 1,155,581 1,539,387 1,392,200 PATROL 15,434,570 16,170,497 16,717,219 19,144,300 CAROUSEL MALL 181,709 206,663 212,546 226,700 VICE &NARCOTICS 2,520,305 2,631,383 2,430,313 2,726,100 MET 796,131 775,919 648,951 898,200 TRAFFIC 1,285,426 1,504,246 1,730,450 1,660,000 INVESTIGATIONS 4,621,571 5,942,918 6,939,809 6,587,300 IDENTIFICATION&PROPERTY 749,050 809,495 825,452 848,600 SUPPORT SERVICES 4,129,032 6,904,215 7,201,335 3,944,800 DISPATCH 1,314,461 1,323,021 1,511,756 1,547,300 RECORDS 1,327,013 1,516,819 1,555,772 1,717,600 PERSONNEL&TRAINING 958,070 1,098,800 1,260,549 988,900 LANDLORD CERTIFICATION 38,465 32,540 39,636 58,800 COPS UNIVERSAL GRANT 242 188 0 0 CITY JAIL 918,067 926,887 965,973 960,200 DISTRESSED NEIGHBORHOODS 55,210 (94,669) 0 0 TOTAL 37,739,029 42,004,232 44,684,831 44,003,700 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 31,601,934 34,554,017 36,564,521 39,608,600 MAINTENANCE & OPERATION 1,428,667 1,622,013 1,555,591 1,548,500 CONTRACTUAL SERVICES 995,665 961,183 1,018,135 788,900 INTERNAL SERVICE CHARGES 4,510,982 5,772,673 6,069,095 3,333,200 CAPITAL OUTLAY 35,910 30,774 148,679 3,200 DEBT SERVICE 494,453 496,051 503,908 10,000 CREDITS (1,328,582) (1,432,479) (1,175,098) (1,288,700) TOTAL 37,739,029 42,004,232 44,684,831 44,003,700 11 � POLICE DEPARTMENT F_ 2002-03 FY ACCOMPLISHMENTS ✓ Prepared the City's Homeland Security Plan in collaboration with the Fire Department. ✓ Provided homeland security training to department personnel and purchased needed emergency equipment using grant funds. ✓ Continued the joint agency task force with State Parole to address parole population issues. ✓ Narcotics officers eliminated 28 methamphetamine laboratories and seized a record amount of narcotics. ✓ Received six new state and federal grants totaling over $1.3 million dollars to enhance technology, improve efficiency, and augment department staffing. ✓ Continued the joint agency IMPACT program in collaboration with Juvenile Probation using grant funding. ✓ Received state grant funding for a fourth year to continue the Serious Habitual Offender (SHO) program focusing juvenile resources on repeat offenders. 2003-04 KEY GOALS ➢ Complete a"Five-Year Strategic Plan" for the police department and begin implementation. t ➢ Continue problem-solving efforts to address Part I crime rates. ➢ Continue diversity outreach through O.P.A.L. ➢ Continue our parolee population management program in collaboration with Parole and the IMPACT program in collaboration with County Probation. ➢ Accept a federal Local Law Enforcement Block Grant and fund various programs. ➢ Continue homeland security training and the purchase of emergency equipment using grant funds. DID YOU KNOW? The Department's problem solving philosophy means we will work with you to solve crime problems in your neighborhoods. On-Line information regarding the Department is available at www.ci.san-bernardino.ca.us. ➢ The Department actively seeks citizen involvement and offers volunteer programs for both adults and minors. ➢ The Crime Free Rental Housing Program is available to landlords and property managers who desire to reduce crime and improve the quality of life at their apartment complexes. ➢ Reserve Police officers donated 6,500 hours of service saving the city $245,000 in police officer salaries. MR 120 DEPARTMENT: POLICE DIVISION.- ADMINISTRATION A NT B R: 1-211 F AERAL DIVISION FUNCTIONS op Under Police Chief Garret W. Zimmon, service delivery to the public will be improved through a coordinated response by all department personnel designed to improve the department's performance in five identified areas: response times, violent crime clearance rates, chronic service drains, public perception, and key "initiative" accomplishments. The Department's key initiatives include cooperative problem solving; violent crime; gangs and narcotics; efficiency; and information management. Finally, as introduced in Department's publication "A Bridge to the Future" Our problem efforts will be enhanced as the rebuilt of a recent reorganization focusing on enhancing our problem solving efforts by investigative personnel. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Senior Secretary 1 1 Secretary 1 1 Sergeant 1 3 D etective/T rain ing O fficer 2 2 Assistant Chief 1 1 Chief of Police 1 1 Captain 1 1 Total 8 10 EXPENDITURES BY CATEGORY 0 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,106,350 1,080,994 1,085,358 1,281,200 MAINTENANCE& OPERATION 8,982 9,801 12,229 17,500 CONTRACTUAL SERVICES 4,400 6,549 7,944 4,000 INTERNAL SERVICE 1,186,700 0 0 0 CAPITAL OUTLAY 0 2,385 153 0 DEBT SERVICE 0 0 0 0 TOTAL 2,306,432 1,099,729 1,105,683 1,302,700 O . 1 �, DEPARTMENT. POLICE DIVISION.- STATION COMMAND ACCOUNT NUMBER: 001-212 FUND: GENERAL FUND DIVISION FUNCTIONS Station Command provides 24-hour functional control of all police services and operations. The Station Commander/Watch Commander serves as the operational head of the department in the absence of the Chief of Police. He/she directly supervises personnel assigned to the Front Desk, and receives, evaluates and responds to citizen complaints. The Station Command is managed by three Lieutenants assigned with responsibility for the various Patrol shifts. Three Assistant Watch Commanders (Lead Sergeant) assist them in this function and also staff the Watch Commander's Office. Each Watch Commander is responsible for management and oversight of the deployed Patrol shifts, the station and all functions of the police department. The Executive Officer, a Lead Sergeant, is responsible for management and oversight of the Jail and Traffic Bureau. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Community Service Officer I 12 12 Police Fleet M aintenance Expediter 1 1 Sergeant 4 3 Lieutenant l 3 Total 18 19 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,075,425 1,135,319 1,522,088 1,369,400 MAINTENANCE&OPERATION 9,135 11,468 8,967 10,800 CONTRACTUAL SERVICES 12,167 8,794 8,332 12,000 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 6,548 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 1 1,103,275 1 1,155,581 1,539,387 1,392,200 199 r �r DEPAR TMENT: POLICE DIVISION: PATROL AC O NT NUMBER: 001-213 FUND: GENERAL FUND DIVISION FUNCTIONS The Patrol Division is directly responsible for crime repression, suppression and enforcement activities, community policing activities, first responders to emergencies, and enhancing public perception of community safety and police responsiveness. Personnel within this account are the primary responders to all calls for service, initiate proactive activities including traffic enforcement, problem solving and police community relations activities. STAFFING ADOPTED PO SIT 10 N 2002 -03 2003 -04 Secretary 1 1 Police Services Assistant 0 6 Community Service Officer I 16 8 Community Service Officer II 9 9 Sergeant 26 25 Police Officer 149 148 Police Captain 1 1 Lieutenant 6 5 Total 208 203 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 15,808,822 16,803,900 17,154,418 19,440,300 MAINTENANCE & OPERATION 94,982 57,345 63,624 60,100 CONTRACTUAL SERVICES 9,781 9,101 12,453 11,200 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 1,619 2,460 425 0 DEBT SERVICE 0 0 - - CREDITS (480,634) (702,309) (513,701) (367,300) TOTAL 1594349570 1 16,170,497 16,717,219 1991449300 123 DEPARTMENT: POLICE DIVISION: CAROUSEL MALL ACCOUNTNUMBER: 001-214 F N DIVISION FUNCTIONS The Carousel Mall unit oversees the administration of the Sari Bernardino Municipal Enforcement (SBME) unit, providing the uniformed security presence in the public areas and parking lots encompassing the Carousel Mall and downtown parking/business district. STAFFING ADOPTED PO SIT IO N 2002 -03 2003 -04 Sergeant 1 1 Police O fficer l 1 Total ;t 2 EXPENDITURES BY CATEGORY _ 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 181,523 206,654 212,546 226,700 MAINTENANCE&OPERATION 186 9 0 0 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 01 01 0 TOTAL 181,709 2212,546 226,700 +rr 3 f DEPARTMENT: POLICE n DIVISION: VICE & NARCOTICS ACCOUNTNUMBER.- 1-21 N DIVISION FUNCTIONS Vice & Narcotics is responsible for investigating vice and narcotics activities, overseeing and administering asset forfeiture cases, investigating applications of business operators permits and ABC licenses, and investigating criminal and administrative violations of business operators permits and ABC laws. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Asset Forfeiture Specialist 1 1 Police Services Assistant 2 2 Community Service Officer II 2 2 Sergeant 2 2 D etective/T rain ing O fficer 4 4 Police Officer 14 14 Lieutenant 1 1 Total 26 26 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 2,379,973 2,560,020 2,355,321 2,647,800 MAINTENANCE & OPERATION 40,740 38,803 35,163 30,900 CONTRACTUAL SERVICES 99,592 32,087 38,672 47,400 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 473 1,156 0 r DEBT SERVICE 0 0 0 0 TOTAL 1 2,520,305 1 2,631,383 2,430,313 1 2,726,100 r 1 �.� DEPARTMENT: POLICE DIVISION: MET NT N MB R: -21 NE F DIVISION FUNCTIONS x The Multiple Enforcement Team (MET) provides gang identification, repression and investigation efforts; provides gang awareness training to the public:; and responds to police emergency situations requiring Special Weapons and Tactics (SWAT), and hostage negotiations. STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 Sergeant 1 1 Police Officer g 8 Total 91 9 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 779,886 756,760 628,433 878,500 MAINTENANCE&OPERATION 16,245 19,159 20,518 19,700 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS - 0 0 0 TOTAL 796,131 775,919 648,951 898,200 1 O , �, DEPARTMENT: POLICE DIVISION: TRAFFIC ACCOUNT NUMBER: 001-217 FUND: GENERAL FUND DIVISION FUNCTIONS The Traffic Bureau provides proactive enforcement of traffic laws focusing available resources on chronic traffic accident locations, conducts follow up traffic accident investigations, and oversees the prosecution of traffic related offenses including driving under the influence and hit- ' and-run cases. The unit manages the crossing guard program providing supervised street crossing at selected locations for children attending schools in partnership with the San Bernardino City Unified School District. 46 STA FFING ADOPTED POSITION 2002 -03 2003 -04 A din in Clerk II 2 2 Community Service Officer II 1 1 Sergeant 1 1 D etective/Training O fficer 1 1 PW Police Officer 10 10 Total 15 15 EXPENDITURES BY CATEGORY ` 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,277,526 1,497,725 1,724,458 1,650,800 MAINTENANCE&OPERATION 7,776 6,521 5,992 9,200 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 0 0 0 0 for CAPITAL OUTLAY 124 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 1 1,285,426 1 1,504,246 1 1,730,450 1 1,660,000 t 127 DEPAR TMENT: POLICE DIVISION: INVESTIGATIONS ACCOUNT NUMBER: 001-218 F L FUND DIVISION FUNCTIONS The Detective Bureau provides follow-up investigations on all reported crimes reported to various divisions of the police department with the exception of vice and narcotic violations and traffic violations. Investigators focus their activities on increasing the departments clearance rate, especially in the area of violent crimes, through targeting known offenders, tracking and intervening in crime patterns, and interaction and sharing of information with patrol POP officers, Crime Analysis and allied police agencies. The unit's goals of reducing crime and fear of crime is achieved through these efforts and positive interaction with crime victims and public notification of crime patterns. STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 S ecretary 1 1 • dm in Clerk II 6 6 A din in Clerk 111 3 2 Crime Analyst 1 1 SHO Grant Analyst 1 1 Community Service Officer II 6 6 Sergeant 6 6 D etective/Training O fficer 39 39 Police Officer 10 10 C aptain 1 1 Lieutenant 2 1 Total 76 74 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 4,706,351 6,109,110 7,330,986 7,247,400 MAINTENANCE&OPERATION 2,736 2,908 2,252 5,700 CONTRACTUAL SERVICES 1,565 1,933 2,325 2,500 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 2,271 27,051 0 DEBT SERVICE 0 0 0 0 CREDITS (89,081) (173,304) (422,804) (668,300) TOTAL 4,621,571 5,942,918 6,939,809 6,587,300 7 1 8 ` DEPARTMENT: POLICE DIVISION: IDENTIFICATION & PROPERTY ACCOUNT NUMBER: 001-219 FUND: GENERAL FUND DIVISION FUNCTIONS The Identification Bureau collects, preserves and presents in court, crime scene physical evidence, evaluates/identifies suspects from evidence collected, and participates in the State automated fingerprint identification system (CAL ID) to routinely conduct searches of latent prints against those of known criminal offenders. Forensic Technicians evaluate and enter bullet casings recovered from crime scenes and test fire recovered firearms for entry into the Rapid Brass Identification (RBI) system. RBI enables investigators to link various crimes by matching bullet casings fired from the same gun. Property stores all evidence and property collected by department personnel and notifies victims when stolen property has been recovered. STA FFING ADOPTED POSITION 2002 -03 2003 -04 Forensic Specialist III 2 1 Forensic Specialist 11 6 8 Forensic Specialist I 4 2 Property & Evidence Tech II 2 2 T 2 ta1 14 13 EXPENDITURES BY CATEGORY t2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED r PERSONNEL 587,799 649,024 687,514 691,700 MAINTENANCE&OPERATION 69,223 66,804 50,454 71,600 CONTRACTUAL SERVICES 140,642 144,021 145,138 147,300 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 2,184 0 0 DEBT SERVICE 01 0 0 0 CREDITS (48,614) (52,538) (57,654) (62,000) TOTAL 749,050 809,495 825,452 848,600 w•� 129 DEPARTMENT: POLICE DIVISION: FINANCIAL UNIT ACCOUNTNUMBER: 001-220 FUND GENERAL FU DIVISION FUNCTIONS The Financial Unit oversees all budget, payroll, alarm compliance and departmental webmaster functions. The budget for this division includes department-wide internal service charges, lease payments, materials, supplies and contractual services. Personnel within this unit are responsible for payroll, purchasing, budget processes, billing, maintenance of financial records and the collection of revenue generated by the Police Department. STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 Community Service Officer II 1 1 A ccount C lerk II 2 2 Account Clerk III 2 2 T o t a 1 5 5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 236,467 197,298 194,500 MAINTENANCE&OPERATION 214,967 338,263 305,345 292,600 CONTRACTUAL SERVICES 85,100 100,029 113,355 112,000 INTERNAL SERVICE 3,324,282 5,723,773 6,069,095 3,333,200 CAPITAL OUTLAY 10,232 9,633 12,334 2,500 DEBT SERVICE 494,451 496,050 503,909 10,000 TOTAL 4,129,032 1 6,904,215 7,201,335 3,944,800 DEPARTMENT: POLICE DIVISION. DISPATCH ACCOUNT NUMBER: 001-221 FUND: GENERAL FUND DIVISION FUNCTIONS Police Communications provide emergency communication services for the community and Police Department personnel through telephone and radio contact. Dispatchers often serve as the first point of contact for the public via 911 calls and are responsible for entering and dispatching those calls for services to field personnel. It is our goal to deliver effective and efficient services through timely, courteous, and professional communications. STAFFING ADOPTED PO SIT 10 N 2002 -03 2003 -04 Police Communications Manager 1 1 • ispatch Supervisor 5 5 • ispatcher I 8 8 D ispatcher II 1 7 77 Total 31 31 4 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,397,986 1,428,063 1,628,963 1,673,100 MAINTENANCE&OPERATION 2,549 3,498 5,330 3,900 CONTRACTUAL SERVICES 0 1,216 2,220 1,900 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 882 0 696 700 DEBT SERVICE 0 01 01 0 CREDIT (86,956) (109,756) (125,452) (132,300) TOTAL 1,314,461 1,323,0211 1,511,756 1 1,547,300 ar r s DEPARTMENT: POLICE DIVISION: RECORDS ACCOUNT NUMBER.- -22 DIVISION FUNCTIONS The Records Bureau is the central collection point of all crime and traffic related reports and is responsible for processing and maintaining official documentation according to DOJ guidelines and regulations. This includes typing taped reports, entering report data into local, state and nationwide computer systems; generating monthly and annual crime statistics for DOJ and FBI; and duplicating crime and report arrests. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Police Records M anager 1 1 Police Records Technician 25 25 Police Records Supervisor 4 A d m in Clerk II 1 1 Total 31 31 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,046,152 1,160,239 1,216,065 1,586,600 MAINTENANCE & OPERATION 27,700 29,560 28,046 37,600 CONTRACTUAL SERVICES 322,130 307,405 311,662 93,400 INTERNAL SERVICE 0 48,900 0 0 CAPITAL OUTLAY 0 1,733 0 0 DEBT SERVICE 0 0 0 0 CREDITS (68,969) (31,018) - _ TOTAL 1,327,013 1,516,819 11,555,772 1,717,600 DEPARTMENT: POLICE ' DIVISION.- PERSONNEL AND TRAINING N N B R: I-22 N DIVISION FUNCTIONS Personnel and Training Unit oversees all aspects of the Department's hiring process which includes all sworn, non-sworn, reserve officer, citizen patrol, department volunteer and explorer positions. The hiring process ranges from scheduling and coordinating oral interviews, polygraph examinations, psychological examinations, medical examinations and background interviews and thorough background investigations. Recruitment is also done through this unit. A recruitment officer visits academies,job fairs as well as coordinates and administers the OPAL (Outreach Police Advisory Liaison) program for future applicants. This unit also handles all the training aspects of the department. Police Officers are mandated to take 24 hours of POST (Peace Officers Standards and Training) training every two years. The Personnel & Training Unit also maintains the Police Pistol Range which employs a civilian rangemaster. All officers must qualify on a quarterly basis. Members of the public also utilize the range on the weekends and on one night during the week. The Auxiliary Resources Coordinator is also a part of the Personnel & Training Division. This person serves as the liaison between the volunteers and the rest of the Department. STAFFING ADOPTED P O SIT IO N 2002 -03 2003 -04 Community Service Officer II 3 3 C om in unity Service O fficer Supv . 2 2 A dm in Clerk III 2 2 Range M aster 1 1 Police O fficer 1 1 Lieutenant 1 1 Total 10 10 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 619,572 646,286 743,692 617,100 MAINTENANCE&OPERATION 304,764 407,981 384,569 353,200 CONTRACTUAL SERVICES 17,229 41,477 32,901 18,600 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 16,505 3,056 99,388 0 DEBT SERVICE 01 0 0 0 TOTAL 958,070 1 1,098,800 1,260,549 1 988,900 i DEPARTMENT: POLICE DIVISION: CRIME FREE PR O GRAM,,' NT N M E 001-225 FL ND: N D DIVISION FUNCTIONS The Landlord Certification Program (Crime Free Rental Housing) was established as part of the City's comprehensive strategy to reduce crime and blight. Educating landlords on how to make their property attractive to reliable tenants, use of the tenant screening; process and how to deal with suspected illegal conduct are some of the activities conducted in furtherance of the goal. The intent is to increase property values, reduce vacancy rates and reduce police calls for service. This unit is also charged with implementing a new Crime Free Business Program. This will provide small business owners with free education and certification program and processes with the goal of reducing crime and building a stronger partnership between the police department and merchants. STAFFING ADOPTED POSITION 2002 -03 2003-04 A dm in Clerk II � 1 Project Coordinator (Landlord Cert) 1 1 Total 1 2 EXPENDITURES BY CATEGORY 'R 2000-01 2001-02 2002-03 2003-04 .� CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 60,786 66,084 77,381 103,500 MAINTENANCE&OPERATION 13,674 11,577 15,313 14,100 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 6,579 2,429 0 DEBT SERVICE 0 0 0 0 CREDITS (35,995) (51,700) (55,487) (58,800) TOTAL 38,465 32,540 39,636 58,800 ., DEPARTMENT: POLICE DIVISION: COPS UNIVERSAL NT N BER: 001-226 F ND: E E DIVISION FUNCTIONS The COPS Universal Grant was a three-year grant that provided 90% of the funding for (22) police officer positions. Grant personnel were deployed to conduct community oriented policing activities in each of the five area commands. Funding for this grant expired in FY 1999-00. STAFFING ADOPTED PO SIT IO N 2002 -03 2003 -04 Police O fficer 0 0 T otal 0 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 241 188 0 0 MAINTENANCE &OPERATION 0 0 0 0 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDIT 0 01 01 0 TOTAL 241 188 0 0 s 3 DEPARTMENT: POLICE DIVISION: CITY JAIL A NTNMBR: 001-228 F N N DIVISION FUNCTIONS This budget reflects the expenditures associated with booking and housing prisoners in the city jail and includes jail operation costs, contractual services for jailers and projected booking fees for those prisoners ultimately lodged at the county jail facility. STAFFING ADOPTED POSITION 2002 -03 2003 -04 o 0 Total 11I 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 0 MAINTENANCE&OPERATION 615,008 618,316 617,789 621,600 CONTRACTUAL SERVICES 303,059 308,571 343,136 338,600 INTERNAL SERVICE 0 0 0 0 ±r CAPITAL OUTLAY 0 0 5,048 0 DEBT SERVICE 0 0 01 0 TOTAL 918,067 926,887 965,973 960,200 w DEPARTMENT: POLICE DIVISION. COPS DISTRESSED NEIGHBORHOODS GRANT ACCOUNT NUMBER: 001-229 FUND: GENERAL FUND DIVISION FUNCTIONS The COPS Distressed Neighborhoods Grant was a three-year grant that provides 100% of the funding for eight police officer positions. The Distressed Neighborhoods Team targeted areas of the City experiencing high crime rates and blighted conditions and creates community partnerships to address and mitigate these problems. Funding for this grant expired April, 2002. STAFFING ADOPTED POSITION 2002-03 2003-04 D N G Grant Police Officers 0 0 T o t a 1 0 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 573,542 217,184 0 0 MAINTENANCE &OPERATION 0 0 0 0 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 0 0 0 0 ' CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDIT (518,332) (311,854)1 0 0 TOTAL 55,210 (94,670) 0 1 0 w PUBLIC SERVICES STREET MAINTENANCE STREET TREE MAINTENANCE CITY SIDEWALK (CONCRETE) MAINTENANCE RIGHT OF WAYSPE CIA L PROJECTS ABATEMENTS FOR CODE COMPLIANCE REPLACE SIDEWALKS TO COMPLY WITHADA REQUIREMENTS ADMINISTRATOR OF SENTENCED WORKERS PROGRAMS I 'i PUBLIC SERVICES *Director of Public Services Lynn Merrill r--------------------------i r--------------------------i "Refuse **Fleet ~---------- --------� 1 1 L----------_-Y------------J L------------Y------------J 1 1 1 I 1 1------------ r--------------A--------------- I 1 � 1 1 j :(92.75) Employees (3 1) Employees r--------------------------- **Sewer Line ----------- Maintenance 1 1 1 r-------------- -------------- 1 1 ; I I 1 (12.25) Employees! L------------------------------J *Administration *Street Tree Right of Way / Maintenance Maintenance Concrete i (4) Employees (13.5) Employees (4) Employees (15) Employees *The Director's Salary will be paid 50% from Public Svcs,25%from the Refuse Division and 25%from Sewer Maintenance. The Senior Secretary's f salary will be paid 50%by Refuse Division and 50%by the Public Svcs Division. The Street Superintendent's salary will be paid 50%by Public Svcs and 50%by the Sewer Maint. **See other City Operating Budgets or Internal Service Fund Budgets. l PUBLIC SER VICES ACCOUNT NUMBER: 001-400 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Public Services Department maintains all streets, sidewalks, curbs, gutters, street trees, and sewer mains in the City. Public Services provides administrative support to other funds including the Refuse, Fleet, and Sewer Line Maintenance. Graffiti Removal is now budgeted in *�► the Code Compliance budget. EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 194,252 478,769 544,439 323,000 STREET MAINTENANCE 1,0631707 1,003,089 1,023,052 1,097,600 STREET TREE MAINTENANCE 547,610 722,566 575,827 529,300 RIGHT-OF-WAY 338,961 533,183 509,365 459,200 CONCRETE 455,446 584,158 607,883 590,000 GRAFFITI REMOVAL 0 0 0 0 TOTAL 2.599,9761 3,321,7651 3,260,566 2,999,100 EXPENDITURES BY CATEGORY '- 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,457,786 1,733,855 1,810,526 1,815,800 MAINTENANCE&OPERATION 240,359 341,982 314,477 330,900 CONTRACTUAL SERVICES 575,145 683,771 512,385 508,500 INTERNAL SERVICE CHARGES 326,686 562,157 617,201 343,900 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 0 0 59751 0 TOTAL 2,599,976 3,321,765 3,260,564 2,999,100 138 PUBLIC SERVICES DEPARTMENT 2002-03 KEYACCOMPLISHMENIS ✓ Successful implementation of joint C.I.P. street rehabilitation with Development Services Department. ✓ Contracted for and have completed YTD (March 1, 2003) 4,378 trees trimmed. ✓ Successful implementation of street-scape contract for Neighborhood Improvement Program with Economic Development Agency. ✓ Rehabilitated over 1,000,000 square foot of streets. 2003-04 KEY GOALS ➢ Expansion of joint C.I.P. cooperative program with Development Services Department. ➢ Complete Phase #2 and Gateway portion of Neighborhood Improvement Agency. ➢ Implement City wide infrastructure rehabilitation and maintenance plan. ➢ Implement Street Division reorganization to streamline, consolidate and increase productivity. DID YOU KNOW? ➢ The Street Division of the Public Services Department receives an average of 7,200 requests for service from the public each year. ➢ That there are over 70,000 parkway trees in the Cities urban forest. ■r ➢ The City Street Sweepers pick up an average of 3,500 tons of debris from gutters every year. ➢ The City maintains 510 miles of mainline sewer. P 1k ilt tow 139 arr DEPARTMENT: PUBLIC SER VICES DIVISION: STREET ADMIN ACCOUNT NUMBER: 001-401 FUND DIVISION FUNCTIONS Public Services Street Administration processes work orders and complaints from residents which may include potholes, tree maintenance, sidewalks, and sewers. This division is also responsible for providing administrative and clerical support to all of the other divisions within the Public Services Department. STAFFING ADOPTED r` POSITION 2002 -03 2003 -04 Director of Public Services 0 .5 0 .5 Customer Service Representative 1 1 Senior Secretary 0 .5 0 .5 A dm in Clerk II 1 1 Account Clerk II 1 .5 1 .5 T o t a 1 4 .5 4 .5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 161,894 186,774 203,808 216,100 MAINTENANCE&OPERATION 3,012 5,259 5,332 4,700 CONTRACTUAL SERVICES 127 127 0 0 INTERNAL SERVICE 29,219 286,609 335,299 102,200 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 01 0 0 TOTAL 194,252 478,769 1 544,439 323,000 140 DEPARTMENT: PUBLIC SER VICES DIVISION: STREET MAINTENANCE A R: 001-402 FUND: DIVISION FUNCTIONS This section provides maintenance of 583 miles of roads, pothole filling, grading and clean up of unimproved roadway shoulders. This division also provides clean up after rainstorms and high winds and removal of illegal dumping from streets and alleys. STAFFING ADOPTED POSITION 2002 -03 2002 -03 .� Project Coordinator 1 1 Street Superintendent 0 .5 0 .5 M aintenance Supervisor 1 1 Heavy Equipment Operator 2 1 Hazardous Materials Specialist 1 1 M aintenance W orker I 1 1 M aintenance W orker II 6 6 Lead M aintenance W orker 2 2 T o t a 1 14 .5 13 .5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 558,267 605,884 635,909 622,800 MAINTENANCE & OPERATION 182,548 218,754 201,383 191,300 CONTRACTUAL SERVICES 203,867 56,108 49,867 156,000 INTERNAL SERVICE 119,025 122,343 129,917 127,500 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDIT/BILLABLES 0 0 5,975 0 TOTAL 1,063,707 1,003,089 1,023,052 1,097,600 ! 141 r. i DEPARTMENT: PUBLIC SERVICES DIVISION: STREET TREE MAINTENANCE A NT N B R: 1-4 FUND: GENERAL F ND DIVISION FUNCTIONS This section provides for the regular trimming and maintenance of street trees. The City has approximately 1,500 individual requests per year for emergencies that include hanging branches, removal of dead trees and clearance for traffic visibility. City crews also clean up after windstorms. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Arborist 1 1 Tree Trimmer II 1 1 Tree Trimmer 1 1 M aintenance W orker I 1 1 Total 4 4 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 189,349 218,729 214,251 237,500 MAINTENANCE & OPERATION 9,837 9,827 10,427 10,400 CONTRACTUAL SERVICES 298,012 445,751 318,650 250,000 INTERNAL SERVICE 50,412 48,259 32,499 31,400 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 547,6101 722,5661 575,8271 529,300 142 DEPARTMENT: PUBLIC SERVICES t DIVISION: RIGHT OF WA Y ACCOUNT NUMBER: 001-405 FUND: .NF D DIVISION FUNCTIONS Special Projects is responsible for the spraying and removal of weeds maintaining alleys, cleaning roadway shoulders, general clean up of right-of-ways and removal of illegally dumped materials from streets. This crew supervises 20-30 Glen Helen work sentence workers on the weekends. This section also provides board-up and abatement services to the Code Compliance Department. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Heavy Equipment Operator 1 1 M aintenance Supervisor 1 1 M aintenance W orker I 1 0 M aintenance W orker Il 4 4 T o t a 1 7 6 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 241,840 376,761 353,352 315,500 MAINTENANCE& OPERATION 25,328 77,958 68,005 82,300 CONTRACTUAL SERVICES 50 75 540 2,500 INTERNAL SERVICE 71,743 78,389 87,468 58,900 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 338,961 533,183 509,365 459,200 14 .3 DEPARTMENT: PUBLIC SERVICES DIVISION: CONCRETE ACCOUNTNUMBER: 001-406 DIVISION FUNCTIONS FUIVD: GENERAL Fln This program will continue to concentrate on removal and replacement of 50,000 square feet of City sidewalks damaged by street trees, etc. This division also handles requests to bring curbs into compliance with ADA requirements. r STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 Heavy Equipment Operator 1 1 M aintenance Supervisor 1 1 M aintenance W orker I 1 1 M aintenance W orker II 4 4 Lead M aintenance W orker 2 2 Total 9 9 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 306,436 345,707 403,206 423,900 MAINTENANCE& OPERATION 19,634 30,184 29,330 42,200 CONTRACTUAL SERVICES 73,089 181,710 143,328 100,000 INTERNAL SERVICE 56,287 26,557 32,018 23,900 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 01 01 0 TOTAL 455,4461 584,1581 607,8831 590,000 1 ,14 AIR QUALITY ADMINISTRATION OF EMPLOYEE RIDESHARE PROGRAM POLLUTION REDUCTION SPECIAL PROJECTS AIR QUALITY (AB2766) City Administrator Fred Wilson (1) Employee *The City Administrator's budget will pay for .50% of the Senior Administrative Analyst II position and .50% of the Secretary position. AIR QUALITY (AB2 766) ' A NT N BER: 111-241 FUND:A 27 Y ABOUT THE DEPARTMENT The Air Quality Fund must be used for projects that help reduce pollution coming from mobile sources, such as cars and trucks. This goal is accomplished primarily through the employee ridesharing program, which offers a variety of incentives to encourage employees to carpool, take the bus, walk, and bicycle to work. The Air Quality Fund has as its revenue source AB 2766, which established a fee for every vehicle registered in California. A portion of the money collected is allocated back to cities for use on emissions reduction projects. ,^ STAFFING ADOPTED POSITION 2002 -03 2003 -04 Secretary 0 .25 0 .50 Senior Administrative Analyst II 0 .50 0 .50 T o t a 1 0 .75 1 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 36,313 40,879 45,317 59,100 MAINTENANCE &OPERATION 14,758 12,531 12,646 25,300 CONTRACTUAL SERVICES 3,900 3,900 9,661 10,000 INTERNAL SERVICE 13,053 13,701 12,178 11,800 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 01 0 0 TOTAL 68,024 71,011 1 79,801 106,200 F E 1 �� 5 AIR QUALITY 2002-03 KEYACCOMPLISHMENTS ✓ Improved the City's Average Vehicle Ridership (AVR) from 1.22 to 1.24. ✓ Prepared the Triennial Analysis for the City's Trip Reduction Plan. ✓ Increased enrollment in the Rideshare Program by 20%. r ✓ Combined the Police Department's Rideshare Plan with City Hall's Plan whereby savings thousands of dollars in AQMD reporting fees. ' ✓ Increased Rideshare Program efficiency by eliminating unnecessary paperwork. ✓ Set up a Rideshare information booth at the City's Health Fair. 2003-04 KEY GOALS , ➢ Continue to improve the City's Average Vehicle Ridership by increasing participation. ➢ Participate in regional events to learn creative ways to encourage more participation in the , City's Rideshare Program. ➢ Continue to encourage creative uses of AB2766 funds in order to reduce toxic emissions ' from mobile sources. DID YOU KNOW? ➢ For the 8th year in a row, the City's Rideshare Program received an award from SANBAG. The 2002 award was for"Being a Shining Example of Excellence in Commuter Assistance"? , ➢ The City was awarded a $25,000 grant from MSRC to implement a Rideshare to Rails Program at the Metrolink Station? ANIMAL CONTROL ANIMAL CONTROL ADMINISTRATION FIELD SERVICES SHELTER SERVICES ANIMAL CONTROL Director of Animal Control Ken Childress Administration Field Services Shelter Services (6) Employees (11) Employees (6) Employees I ii f ANIMAL CONTROL ACCOUNT NUMBER: 124-230 FUND:ANIMAL CONTROL ABOUT THE DEPARTMENT _71 Animal Control division responds to animal emergencies 365 days a year, 24 hours a day. Animal Control Officers are on duty daily to respond to complaints. A trained staff of ten Animal Control Officers and ten part-time License Checkers provides the field services. +-- Services include stray animal apprehension, bite quarantines, animal licensing, animal noise violations, aggressive dogs, citing and pick-up of abused/injured or sick stray animals. In addition, the department provides adoption services and works with the Humane Society of San Bernardino Valley to establish productive public programs. These programs are targeted towards educating pet owners about their responsibilities to the community, humane treatment of animals and spay/neuter programs. ' EXPENDITURES BYDIHSION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 323,901 477,643 574,613 597,600 FIELD SERVICES 482,792 709,035 702,278 667,600 SHELTER SERVICES 323,995 348,551 277,678 305,400 ` TOTAL 1,130,688 1,535,229 1,554,569 1,570,600 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 704,779 886,531 1,052,064 1,117,600 MAINTENANCE&OPERATION 122,096 130,092 110,922 117,000 CONTRACTUAL SERVICES 39,130 89,313 70,474 58,500 INTERNAL SERVICE CHARGES 191,710 347,844 312,551 277,500 CAPITAL OUTLAY 72,973 81,449 8,557 0 DEBT SERVICE 0 0 01 0 TOTAL 1,130,688 1,535,229 1,554,568 1 1,570,600 147 ANIMAL CONTROL 2002-03 KEY A CCOMPLISHMENT'► ✓ RVT became DEA certified giving the department the ability to independently purchase and administer various approved drugs giving the Animal Control Officers the capability to carry and administer euthanasia drugs when appropriate. ✓ Ongoing training for staff including state and nationally certified courses. ✓ New Animal Control Services contract with the City of Loma Linda.. ✓ Completed the transition of the administrative and license services to new mobile unit. ✓ Upgraded computer hardware in preparation of new Chamelean software program. 1 2003-04 KEY GOALS ' r ➢ Aggressive canvassing licensing program for the City of Loma Linda. ➢ Construction of a new cat housing facility. ' ➢ Continue training of personnel. Include officer training in animal cr.1elty investigations. ➢ Continue public relations campaign for the animal shelter. i ➢ Develop a volunteer program. DID YOU KNOW? , ➢ The animal shelter found homes for almost 3,022 dogs and cats last year — a 31% increase over the previous year. ➢ The animal shelter had to euthanize 14,656 dogs and cats last year. , i r DEPARTMENT: ANIMAL CONTROL DIVISION: ADMINISTRATION A N B R: 124-231 FUND:ANIMAL CONTROL FUND t DIVISION FUNCTIONS The administration staff consists of 8 personnel — the director, the Animal Control Operations Supervisor, the Senior Shelter Office Specialist, five Shelter Office Specialists. The front office is usually the first point of contact for the public, either by phone or in person. The office administers all adoptions, dispatches service calls to officers, answers approximately 60,000 phone calls a year, maintains all records and statistics, initiates billing, tracks all cash receipts, maintains lost and found files and administers the citation follow through. In addition, the supervisors provide direction to staff, resolve conflicts and set division policy. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Director of Animal Control 1 1 ® A dm in Clerk II 1 0 ® Animal Shelter Operations Manager 1 1 Animal Shelter Office Specialist 4 4 Senior Shelter Office Specialist 1 1 T o t a 1 8 7 1b EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 237,698 302,641 358,573 388,000 MAINTENANCE & OPERATION 27,273 42,489 33,924 36,500 CONTRACTUAL SERVICES 0 30,000 30,435 24,000 INTERNAL SERVICE 58,930 94,963 143,124 149,100 CAPITAL OUTLAY 0 7,550 8,557 0 DEBT SERVICE 0 0 0 0 TOTAL 323,901 477,6431 574,6131 597,600 r w DEPARTMENT. ANIMAL CONTROL DIVISION.- FIELD SERVICES CCOUNTNUMBER: 124-232 D:ANIMA T DIVISION FUNCTIONS Field Services staff consists of 10 Animal Control Officers, One Ser..ior License Checker, ten part-time License Checkers and one Administrative Clerk II. This dep;irtment is responsible for all field investigations regarding cruelty to animals, animal bites, loos; dogs, dead animals and any violation of the City Municipal Code or state codes as they relate to animals. In addition, Animal Control Officers provide public education, to groups and individuals, to promote responsible pet ownership. The License Checkers canvass neighborhoods to insure compliance with city and state laws for dog licensing and rabies vaccinations. First time and renewal t licenses are administered and sold through the License section, as well as the follow-up on delinquent license notices. STAFFING ADOPTED t PO SIT 10 N 2 00 2 -0 3 2003 -04 Admin Clerk II 1 Senior Animal License Checker 1 Animal Control 0fficer 10 9 T o tal 1 l 11 EXPENDITURES BY CA TE GOR Y 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 336,575 438,157 522,739 530,200 MAINTENANCE & OPERATION 15,701 19,231 13,331 16,000 CONTRACTUAL SERVICES 23,710 21,822 24,219 19,000 INTERNAL SERVICE 106,806 224,323 141,988 102,400 CAPITAL OUTLAY 0 5,502 0 0 DEBT SERVICE 0 0 0 0 TOTAL 482,7921 709,035 702,278 667,600 � r DEPARTMENT: ANIMAL CONTROL DIVISION: SHELTER SERVICES ACCOUNTNUMBER: 124-233 D:ANIMAL CONTROL FUND f DIVISION FUNCTIONS rr The Shelter Services staff consists of one Registered Veterinarian Technician and five Shelter ``- Technicians. The shelter staff must provide daily care to the animals in the shelter. These duties include cleaning, feeding, watering and medical care for an average of 200 dogs and 60 cats. In addition, shelter staff is required to euthanize unclaimed or unwanted animals. The shelter staff also shows dogs and cats for adoption, participates in fostering programs and care of the variety of animals (other than dogs and cats) that find their way to the shelter. Included in their duties is basic maintenance and upkeep of the shelter facility. Shelter staff must work every day of the year, including all holidays, to insure that the animals are provided for. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Registered V et Technician 1 1 Animal Shelter Attendant 5 5 T o t a 1 6 6 EXPENDITURES BY CA TEGOR Y 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 130,506 145,733 170,752 199,400 MAINTENANCE & OPERATION 79,122 68,372 63,667 64,500 CONTRACTUAL SERVICES 15,420 37,491 15,820 15,500 INTERNAL SERVICE 25,974 28,558 27,439 26,000 CAPITAL OUTLAY 72,973 68,397 0 0 DEBT SERVICE 0 0 0 0 TOTAL 1 323,9951 348,5511 277,6781 305,400 i ASSET FORFEITURE NI ASSETS REMOVED FROM PERSONS INVOLVED IN CRIMINAL ACTIVITY FUND SUPPORTS GANG AND DRUG EDUCATION 1 ASSET FORFEITURE The Police Department is the Administrator of this Fund ASSET FORFEITURE ACCOUNT NUMBER: 108-270 FUND:ASSET FORF. F- ABOUT THE DEPARTMENT Mandated revenue to supplement law enforcement through the legal process of removal of assets from persons involved in criminal drug sales. LITENDITURES BYDIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ASSET FORFEITURE 190,809 342,512 967,473 6741100 DRUG/GANG EDUCATION 1 17,9001 21,081 1 199595 37,700 TOTAL 1 208,7091 363,5931 987,068 711,800 1 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 50,000 50,000 MAINTENANCE &OPERATION 144,055 221,243 202,859 359,100 CONTRACTUAL SERVICES 19,968 111,400 192,562 126,700 INTERNAL SERVICE CHARGES 0 0 368,700 37,300 CAPITAL OUTLAY 44,686 26,950 172,947 138,700 DEBT SERVICE 01 0 01 0 TOTAL 208,709 1 359,593 987,068 1 711,800 4W 152 ASSET FORFEITURE ' 1 2002-03 KEYACCOMPLISHMENTS -� ✓ Provided funding towards the purchase of an upgrade to the department's CAD/RMS computer system. ✓ Provided funding to support the first annual San Bernardino Community Summit. ✓ Funded the completion of a five-year Strategic Plan for the police department. ✓ Supported the gang and drug education efforts of the Peacebuilders and SBPD/SBFD Chaplaincy program. r 2003-04 KEY GOALS ➢ Continue support of drug and gang education efforts derived from involvement in the Peacebuilders. Continue support of the SBPD/SBFD Chaplaincy program. Continue technology and automation acquisitions to improve efriciency and effectiveness of Department operations. ➢ Acquire a miniature, talking police car for crime prevention programs for elementary school age children. DID YOU KNOW? Asset forfeiture funds are derived from the seizure and sale of assets taken from individuals involved in the manufacturing, transportation, or sales of narcotics. ➢ Asset forfeiture funds are used to supplement the City's narcotics enforcement efforts and support drug and gang educational and reduction efforts. I 153 r DEPARTMENT: ASSET FORFEITURE (POLICE) DIVISION: ASSET FORFEITURE A .0 UNT NUMBER: 108-271 F ND:AS ET FORF. DIVISION FUNCTIONS Fund provides asset forfeiture proceeds to augment Police Department operations, above General Fund appropriations. STAFFING ADOPTED POSITION 2002 -03 2003 -04 0 0 T o t a 1 0 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 50,000 50,000 MAINTENANCE&OPERATION 139,157 220,760 202,859 358,100 CONTRACTUAL SERVICES 6,969 90,800 172,967 96,700 INTERNAL SERVICE 0 4,000 368,700 37,300 CAPITAL OUTLAY 44,686 26,950 172,946 132,000 DEBT SERVICE 01 01 01 - 0 TOTAL 190,8121 342,5101 967,4731 674,100 154 DEPARTMENT: ASSET FORFEITURI; (POLICE) DIVISION: DR UG/GANG ED UCATION ACCOUNTNUMBER.- 108-272 FUND: DIVISION FUNCTIONS Fund provides money for drug/gang education disbursements approved by the County of San Bernardino Oversight Committee. Funds are distributed pursuant to Health and Safety Code Section 11489 and must be used solely for programs designed to combat drug abuse and divert gang activity. STAFFING ADOPTED POSITION 2002 -03 2003 -04 0 Total 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 0 MAINTENANCE & OPERATION 4,900 481 0 1,000 CONTRACTUAL SERVICES 13,000 20,600 19,595 30,000 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 0 0 6,700 DEBT SERVICE 0 0 0 0 TOTAL 17,900 21,081 19,595 37,700 CABLE TV (CA TV) OVERSEES THE CABLE COMPANIES FOR FRANCHISE COMPLIANCE OPERATES AND PROGRAMS TWO ACCESS CHANNELS I N� CABLE TV (CA TV Cable Television Manager Frank Keller Engineering Production CATV Administration (2) Employees (2) Employees (1) Employee +1r I CABLE TELEVISION (CA TI) ACCOUNT N MBER: 107-261 FUND: CATV ABOUT THE DIVISION Under the direction of the City Administrator, the Cable Television Division (CATV) provides regulatory oversight of the City's cable companies for franchise compliance, consumer protection, and franchise renewal negotiations. CATV operates and programs two access channels, one public and one educational, for the community. Programming hours total in excess of 5,400 annually. The Division also provides guidance and support to the Community Cable Television Commission. TV3 has been working with Cal State San Bernardino to establish the "Inland California Television Network". This regional network utilizing the Channel 3's from Montclair to Yucaipa and up to Big Bear will be the first of its kind in the US. Channel 3 will reap the reward of$1.5 million in new digital equipment, making TV3 a leader in television production in the Inland Empire. As part of the ICTN, TV3 will bring to these communities the first nightly live newscast of regional news information. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Cable Television Manager 1 1 Senior Secretary 1 1 Telecommunications Tech Coordin . 1 1 Video Production Coordinator 1 1 gp CATV Production Technician 1 1 CATV Production Engineer 1 1 T o t a 1 6 6 r EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL ACTUALS ADOPTED PERSONNEL 283,023 317,365 360,706 374,300 MAINTENANCE&OPERATION 38,091 121,304 108,647 110,500 CONTRACTUAL SERVICES 19,815 13,149 17,277 8,000 INTERNAL SERVICE 35,640 36,739 47,922 45,600 CAPITAL OUTLAY 4,289 0 10,552 0 DEBT SERVICE 0 01 01 0 TOTAL 380,858 488,557 1 545,104 538,400 CA TV 2002-03 KEYACCOMPLISHMENTS ✓ Both cable companies, Adelphia and Charter Communications have completed a system re- build within their respective service areas. The rebuilds have resulted in a full fiber optic infrastructure all owing the cable systems to offer full digital interactive cable television services, video on demand, and broadband internet services to the San Bernardino Community. ✓ Channel 3 added the City of Colton to the growing number of cities it provides production .. for their Council meeting coverage. In addition to Colton, Channel 3 continues to provide production personnel for the City of Loma Linda and the City of Rancho Cucamonga. Talks are underway with the City of Highland to provide the same contract services to their city. 2003-04 KEY GOALS Renew the cable television franchises with Adelphia and Charter Communications and secure additional financial support for the operation of Channel 3 as a result of the renewed franchises. ➢ Blend the production personnel of the Inland California Television Network and those of KCSB-TV3 into a smooth production operation for the mutual benefit of the participating affiliate cities. ➢ Review and update KCSB-TV3's contract service rate sheet to reflect the new digital i production equipment to reflect the added production capacity of the Division. DID YOU KNOW? ➢ During this budget year, TV-3 has continued to generate revenue for the Division through contract production services. New clients include the SB Co. Economic Development Agency, the County's Emergency Operation Center, The City of Chino, The City of Chino Hills, The City of Barstow, The Rancho Cucamonga Public Library, Chaffey College Foundation, Actall (Denver Co.) and Warner Bros. Records. TV-3 continues to produce projects for San Bernardino High School (football & basketball), The University of California Cooperative Extension and Keys to a Brighter Future. ➢ In an effort to bring new and exciting programming to the channel, TV-3's video crews covered Bravura, a ballet performed by former members of the Cuban Ballet. Also covered were the Swan's Club 2002 Debutante Ball, The Socialites Beautillion, The India Independence Day Celebration, the Black History Gospel Festival, The 2nd Annual Praise Dance Festival, The Firefighter Recognition Dinner, 9-11 Remembrance Ceremony at Arrowhead Stadium, The Black History, 4th of July and YMCA Christmas Parades. Special Projects: CART vehicles transported to San Bernardino International Airport (cars later raced at Fontana Speedway), Soap Box Derby and Red Ribbon Breakfast. ➢ KCSB-TV3 and the Inland California Television Network (ICTN) anticipate the launch of the new partnership Network sometime this early summer. To date some 15 affiliate cities have joined the ICTN viewing family which will premier the first "live" nightly newscast specifically targeted to the West Valley and surrounding communities. In addition to the "live" nightly newscast ICTN will also air KCSB's "Inland Empire Alive", and "Jazz Connection". This partnership is a one of a kind venture in the United States and holds much promise as the Valley's own eye on our world. r r 1 ., 1 CEMETERY A DIVISION OF THE PARKS, REC. AND COMMUNITY SERVICES DEPT. MAINTENANCE STAFF MAINTAINS 26 ACRES jj CEMETERY Director of Parks, Recreation & Comm Svcs Lemuel Randolph Cemetery Superintendent Dan Ustation (3) Employees j a 6.. CEMETERY ACCOUNT NUMBER: 106-441 FUND: CEMETERYFUND ABOUT THE DEPARTMENT The Pioneer Memorial Cemetery currently maintains 26 acres consisting of mowing, trimming and setting grave memorials, hedge trimming, planting trees and flowers, fertilizing and irrigation. Approximately 140 interments are performed annually. A "pre-need" program is also available for all city residents. STAFFING ADOPTED PO SIT 10 N 2002 -03 2003 -04 C em etery Superintendent 1 1 Park M aintenance W orker II 2 2 Park M aintenance W orker III 1 I 1 Total 4 4 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 182,715 188,046 200,613 204,800 „M. MAINTENANCE & OPERATION 13,421 11,089 15,013 9,000 ft. CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 24,307 26,010 33,694 21,700 CAPITAL OUTLAY 0 0 0 0 t DEBT SERVICE 0 0 0 0 TOTAL 220,443 225,145 249,319 235,500 aw r j 158 WM CEMETERY F_ 2002-03 KEYACCOMPLISHMENTS ✓ Inputting interment records from card files to computer. ✓ Developed a cemetery brochure to distribute to Senior Centers, Churches and mailed to residents. 2003-04 KEY GOALS MW Develop an improvement plan to enhance the aesthetics of the cemetery and repair irrigation system and interior roadways. DID YOU KNOW? The Cemetery Division performed 120 interments last year. The Cemetery offers a pre-need program for all residents. �r. 159 LIBRARY A FREE PUBLIC LIBRARY SYSTEM WITH A CENTRAL LIBRARY AND 3 BRANCHES EDUCATION, CAREER, B USINESS INFORMATION INTERNET AND OTHER COMPUTING SER VICES LIFE TIME LEARNING AND �I CULTURAL ENRICHMENT �i LITERACY, LOCAL HISTORY COMMUNITY REFERRAL i LIBRARY Library Board Of Trustees Library Director Ophelia Roop Library Reference, History Technical Svcs Administration Children's & Teen Svcs, Circulation,Computer Literacy, Branch Svcs Learning Center (3) Employees (17) Employees (9) Employees _I' LIBRARY ACCOUNT NUMBER: 105-471 FUND: LIBRARY ABOUT THE DEPARTMENT The mission of the San Bernardino Public Library is to provide free access to the world of ideas, information and creative experience for all citizens of San Bernardino. The Library is a cultural center where the people of San Bernardino come together to learn and participate in public discourse. It aids the community in the creation of informed and educated citizenry and provides opportunities for free lifelong learning and economic improvement. The San Bernardino Public Library is governed by an autonomous administrative Library Board of Trustees as provided by Article XII of the Charter of the City of San Bernardino. Library services are provided at four sites: Norman F. Feldheym Central Library, Villasenor Library, Inghram Library, and Rowe Library. S T A FFIN G A D O P T E D POSITION 2002 -03 2003 -04 Senior A dm in Operations Supervisor 1 1 Associate Library Director 1 1 L ib ra ry D ire ctor 1 1 P rinc ip al Librarian 1 1 Senior Librarian 3 3 Senior Librarian Technician 5 5 Technolo gy Librarian 1 1 pr L ibrary Computer Technician II 1 1 Librarian II 3 3 L ib ra ry Clerk 8 8 L ibrary Information Tech . Manager 1 1 L ib ra ry Technician I 3 3 Librar Service Technician 1 1 T o ta1 3 0 3 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,381,646 1,532,391 1,704,370 1,799,600 MAINTENANCE & OPERATION 510,403 457,545 414,907 290,700 CONTRACTUAL SERVICES 12,780 27,427 11,286 12,000 INTERNAL SERVICE 255,971 324,518 291,010 293,000 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 663,523 665,119 674,307 0 TOTAL 1 2,824,3231 3,007,0001 3,095,8801 2,395,300 1(3 0 LIBRARY 2002-03 KEYACCOMPLISHMENTS ✓ Continued to fulfill the Mayor's and City goals of bridging the digital divide and providing cultural and literacy enrichment programs. ✓ Investigated and maximized the use of grant and donor opportunities to support library services and information technology. ✓ Increased the number of reading game participants to 4,291 and the materials checked out ry. during that time to 90,745. ✓ Expanded Homework Assistance Centers with Tutor.com (online live homework assistance) to better serve the educational needs of the K-12 population and received special grant I funding. ✓ Created an oral history project with CSUSB history department and Virtual Hi-Tech High. ✓ Participated in statewide Steinbeck Centennial Celebration with a book discussion and film screenings. 2003-04 KEY GOALS ➢ Maintain Library's basic services and hours in spite of poor economic conditions. ➢ Initiate a community appeal to raise funds for the purchase of books as a result of the loss of state funding. ➢ Create a literary salon in order to enhance cultural life in the community. ➢ Expand remote services for the public to include book reserves and reviewing of personal library records. ➢ Increase the involvement of children and teens in the use of the library through special programs and film showings. ➢ Investigate and maximize the use of grant donor opportunities to support library information technology. DID YOU KNOW? ➢ The library has an extensive Spanish language collection including books, videos, newspapers and magazines. ➢ The library has 84,085 card holders. ➢ The Feldheym Library has a Teen Zone and regularly shows feature films. 1 P' 1 REFUSE A UTOMA TED REFUSE COLLECTION COMMERCIAL REFUSE COLLECTION i RECYCLING & ENVIRONMENTAL PROGRAMS STREET SWEEPING a I i 1� i ,I is I a REFUSE I Director of Public Service Lynn Merrill 41 I' i Administration Residential Collection/ I Subscription Svcs (9.50) Employees (74) Employees f { I Street Sweeping Recycling / Environmental ,1 { (4) Employees (5) Employees i i i PUBLIC SER VICES-REFUSE ACCOUNT NUMBER: 527-410 FUND:REFUSE FUND ABOUT THE DEPARTMENT The Refuse section of Public Services is responsible for the following: Automated Residential Refuse Collection, Commercial Refuse Collection; Recycling and Environmental Programs; and Street Sweeping. EXPENDITURES BYDIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 8321259 1,884,394 1,915,562 2,342,500 AUTOMATED RESIDENTIAL 6,998,621 6,668,414 6,453,436 7,191,700 SUBSCRIPTION SERVICES 6,078,289 6,152,339 6,354,748 6,261,600 STREET SWEEPING 431,248 426,581 457,422 455,800 RECYCLING/ENVIRONMENTAL 482,383 424,115 400,227 641,600 TOTAL 14,822,800 15,555,843 15,581,395 16,893,200 r EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 3,876,921 4,270,661 4,258,834 4,686,000 MAINTENANCE&OPERATION 5,318,526 5,849,037 5,401,758 5,764,100 CONTRACTUAL SERVICES 378,290 354,395 399,643 388,400 INTERNAL SERVICE CHARGES 3,927,812 3,471,789 3,589,690 3,929,700 CAPITAL OUTLAY 40,061 205,881 91,022 380,700 r DEBT SERVICE 1,302,701 1,404,081 1,840,448 1,774,500 CREDIT - I - I - 1 (30,200) TOTAL 14,844,3111 15,555,8441 15,581,3951 16,893,200 162 REFUSE -- 2002-03 KEYACCOMPLISHMENTS ✓ Moving toward the goal of diverting 50% of the City's waste from the landfill, a total of 28,869 tons was recycled by local businesses and residents participating in the City's recycling program. ✓ Achieved a 45%waste diversion rate. ✓ The Environmental Projects Division applied for and received a total of $220,879 in grant funding for the Used Oil and Filter Recycling Program, Waste Tire Enforcement Program, r Department of Conservation Beverage Container Recycling, and the Blight Buster Program. ✓ Collaborative efforts with San Bernardino County Fire Household Hazardous Waste staff resulted in the award of a $300,000 regional grant from the California Integrated Waste Management Board to incorporate the collection of electronics waste from residents. The San Bernardino facility will be one of three facilities that will collect electronic waste in the county. 2003-04 GOALS ➢ Continue to work towards 100% customer satisfaction. ➢ Implement an automated Refuse billing system to replace the current manual application. Purchase an Automated Vehicle Locator System to increase route efficiency. Y ➢ Expand commercial recycling collection programs to continue effort to meet State mandated 50%waste diversion goal. r DID YOU KNOW? ➢ The Refuse Division provides backyard collection to qualified participants. ➢ The Refuse division services 90,000 residential carts each week. ➢ Over 2,000 volunteers dedicated 3,864 hours, completing 54 clean up and beautification projects in the City of San Bernardino during Keep California Beautiful Month and the Great American Clean-up, March 1 —May 31, 2002. i DEPARTMENT: PUBLIC SERVICES-REFUSE DIVISION: ADMINISTRATION ACCOUNT NUMBER: 527-411 FUND: REFUSE FUND DIVISION FUNCTIONS Refuse Administration provides customer service including temporary bin deliveries, commercial accounts, commercial and residential billing payment posting, collection activities, and inquiries. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Director of Public Services 0 .25 0 .25 Senior Secretary 0 .50 0 .50 Account Clerk II 2 .50 2 .50 Senior Customer Service Rep 1 1 r• Customer Service Rep 4 4 4 Senior Admin Analyst 0 .50 0 Administrative Analyst II 0 .00 0 .50 A din in Clerk II 1 .00 1 .00 T o t a 1 9 .75 9 .75 E EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 308,290 336,597 346,162 406,100 MAINTENANCE&OPERATION 185,588 214,510 79,267 175,500 CONTRACTUAL SERVICES 154,003 166,689 199,026 175,600 INTERNAL SERVICE CHARGE 184,378 1,144,692 1,291,107 1,575,300 CAPITAL OUTLAY 0 21,907 0 10,000 DEBT SERVICE 01 0 0 0 TOTAL 1 832,259 1 1,884,395 1 1,915,561 2,342,500 1 !;4 DEPARTMENT: PUBLIC SERVICES-REFUSE -� DIVISION: A UTOMA TED RESIDENTIAL COLLECTION MW ACCOUNT NUMBER: 527-412 FUND: REFUSE FUND DIVISION FUNCTIONS The Automated Residential Collection section is responsible for the collection of trash, green waste, and recyclables form residences in the City. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Fleet Operations Coordinator 1 1 Solid W aste M ana er 0 .50 0 .50 Sanitation Route M anger 1 1 Sanitation Route Supervisor 2 2 Refuse Operator I 2 2 Refuse Operator II 30 30 Total 36.50 36 .50 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,448,648 1,597,273 1,660,953 1,845,400 MAINTENANCE & OPERATION 2,288,832 2,724,922 2,299,453 2,740,700 CONTRACTUAL SERVICES 425 3,068 2,240 0 INTERNAL SERVICE CHARGE 2,254,673 1,346,116 1,265,600 1,280,400 CAPITAL OUTLAY 0 43,510 0 100,000 DEBT SERVICE 1,006,043 953,525 1,225,190 1,225,200 TOTAL 6,998,621 6,668,414 6,453,436 7,191,700 1 (35 DEPARTMENT: PUBLIC SERVICES-REFUSE DIVISION: SUBSCRIPTION REFUSE i SER VICES a d ACCOUNT NUMBER: 527-413 FUND: REF SE FUND DIVISION FUNCTIONS Subscription Collection Services provides service to local businesses and includes temporary bin deliveries to residents. Subscription Services removes and disposes of waste from commercial establishments, light industrial businesses and apartment complexes. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Solid W ante M anager 0 .50 0 .50 Sanitation Route Supervisor 1 I 1 Equip Repair W orker I1 2 2 Refuse Dispatcher 1 1 Refuse Operator I 14 14 Refuse Operator 111 19 19 Total 37.50 37 .50 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,793,399 1,951,287 1,870,673 1,986,600 MAINTENANCE & OPERATION 2,735,716 2,815,400 2,950,672 2,604,500 CONTRACTUAL SERVICES 450 599 393 0 INTERNAL SERVICE CHARGE 1,258,248 886,484 919,962 943,200 CAPITAL OUTLAY 40,061 140,464 90,241 270,700 DEBT SERVICE 250,415 358,105 522,807 456,600 r TOTAL 6,078,289 6,152,339 6,354,748 1 6,261,600 r �6 DEPARTMENT: PUBLIC SERVICES-REFUSE DIVISION: STREET SWEEPING ACC UNT N MBER: 527-414 FUND: REFUSE F ND DIVISION FUNCTIONS The Street Sweeping Division is responsible for sweeping all of the City's streets and disposing of the debris and materials generated by sweeping. STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 Lead M aintenance W orker 1 1 M aintenance W orker II 1 1 M otor Swee er O perator 2 2 Total 4 4 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 167,689 207,500 216,116 185,500 MAINTENANCE & OPERATION 57,391 45,473 37,473 48,400 CONTRACTUAL SERVICES 5,697 75 25 0 INTERNAL SERVICE CHARGE 154,229 81,082 111,358 129,200 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 46,242 92,451 92,451 92,700 TOTAL 431,248 426,581 457,422 455,800 r. DEPARTMENT: PUBLIC SERVICES-REFUSE DIVISION: RECYCLING/ENVIRONMENTAL ACCOUNT NUMBER: 527-415 FUND: REFUSE FUND DIVISION FUNCTIONS The Recycling/Environmental Division of the Refuse Department is responsible for developing and monitoring educational and incentive programs to reduce the tonnage of solid waste transported to local landfills. STAFFING ADOPTED PO SIT 10 N 2002 -03 2003 -04 Environmental Project Assistant 4 4 Environmental Projects Manager 1 1 T o t a 1 5 5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 158,888 178,004 164,930 262,400 MAINTENANCE & OPERATION 29,498 48,732 34,893 195,000 CONTRACTUAL SERVICES 217,713 183,964 197,960 212,800 INTERNAL SERVICE CHARGE 76,284 13,415 1,663 1,600 CAPITAL OUTLAY 0 0 781 0 DEBT SERVICE 0 0 0 0 CREDIT 0 0 0 (30,200) TOTAL 482,383 424,115 400,227 641,600 M• SEWER LINE MAINTENANCE MAINTAINS APPROXIMATELY 5 00 MILES OF SEWER LINES RESPONDS TO SEWER EMERGENCIES 24-HOURS A DAY 1 SE WER LINE MAINTENANCE Director of Public Services Lynn Merrill Maintenance (12) Employees W SEWER LINE MAINTENANCE AINT ACCOUNT NUMBER: 132-431 FUND: SEWER LN. M ABOUT THE DIVISION Under the direction of the Director of Public Services, this section is responsible for maintaining approximately 500 miles of sewer mains through the use of hydro jetting equipment. Sewer lines are cleaned on varying schedules. Depending on the location and the usage, the sewer mains are cleaned from weekly to every several years. Sewer crews are available 24 hours per day to handle emergencies. STAFFING ADOPTED POSITION 2002-03 2003-04 Director of Public Services 0 .25 0.25 Superintendent of Streets 0 .50 0.50 Senior Admin Analyst 0.50 0 .00 Admin Analyst 0 .00 0 .50 ,. A din in Clerk 1 .00 1 .00 M aintenance Supervisor 1 .00 1 .00 M aintenance W orker II 8 .00 8 .00 Lead M aintenance Worker 1 .00 1 .00 Total 12 .25 12.25 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 598,200 588,178 554,620 694,600 MAINTENANCE&OPERATION 127,779 125,290 138,620 160,500 CONTRACTUAL SERVICES 178,106 230,312 156,924 235,000 INTERNAL SERVICE 220,014 477,968 364,193 227,300 CAPITAL OUTLAY 17,916 6,582 10,606 425,000 DEBT SERVICE 0 --- 01 0 0 TOTAL 1,142,015 1,428,330 1,224,963 1,742,400 163 SEWER MAINTENANCE -� 2002-03 KEYACCOMPLISHMENTS ✓ Received new Vactor truck, replacing high maintenance and cost prohibitive vehicle. ✓ Continued to identify and repair problem sites in sewer system, greatly reducing claims and future maintenance costs. ✓ Cleaned 1,500,000 lineal feet of sewer line. 2003-04 KEY GOALS ➢ Continue implementation of zero sanitary sewer overflows through expansion of sewer maintenance efforts. , ➢ Continue identification and repair of potential claim and problem areas in sewer system. DID YOU KNOW. The City has over 500 miles of sewer line. , ➢ That the main cause of most sewer line backups is a result of resident's pouring grease down the drain instead of placing it in a container and then in the city's black refuse can. SOCCER FIELD 17 FULL SIZED SOCCER FIELDS OFFERS 4 LIGHTED FIELDS HOST OF OVER 45 TOURNAMENTS A YEAR SOCCER FIELD Director of Parks, Recreation & Comm Svcs Lemuel Randolph (1) Employee SOCCER FIELDS P ACCOUNT NUMBER: 134-462 FUND: SOCCER ' ABOUT THE DIVISION The San Bernardino Soccer Complex features 17 tournament quality fields and plays host to 45 weekend events per year in addition to league play. It is staffed by a Senior Recreation . Supervisor and 20 part-time staff. The complex generates significant revenue that more than offsets the substantial operational costs. STAFFING ADOPTED POSITION 2002-03 2003-04 Sr. Recreation Supervisor 1 1 Total 1 1 r EXPENDITURES BY CATEGORY 2000-01 20001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 69,496 168,500 MAINTENANCE&OPERATION 0 0 34,130 53,500 CONTRACTUAL SERVICES 0 0 58,964 112,400 INTERNAL SERVICE 0 0 20,015 15,600 CAPITAL OUTLAY 0 0 17,319 14,100 DEBT SERVICE 0 0 0 0 TOTAL 01 01 199,924 364,100 i 171 1 SOCCER COMPLEX 2002-03 KEYACCOMPLISHMENTS ✓ Developed new operating and maintenance procedures for 17- field facility. r ✓ Hired 22 full and part time staff to manage facility events and operations. ✓ Revenue exceeded expenditures by over$50,000 in the first 9 months of operations. .. 2003-04 KEY GOALS ➢ Increase revenue through additional soccer and non soccer events. ➢ Developed comprehensive sponsorship and marketing plan. r ➢ Secure facility sponsorships to offset operating and capital costs. ➢ Increase the standard for turf conditions to meet or su rp ass any of our competitor's facilities. ➢ Add additional storage capacity to support facility maintenance efforts. DID YOU KNOW? ➢ From October 2002 through June of 2003 29 weekends were reserved for soccer events. r An estimated 200,000 visitors used the facility within a 9 month timeframe. ➢ Soccer teams playing at the facility came from every state west of Idaho, and Mexico and t Germany. ➢ 35,472 vehicles entered the parking lots at the facility. . r r SANBERNARDINO STADIUM HOME OF THE INLAND EMPIRE 66ER'S OF SAN BERNARDINO A SEATTLE MARINERS AFFILIATE A MULTI USE FACILITY SPECIAL EVENTS SANBERNARDINO STADIUM Director of Parks, Recreation & Comm Svcs Lemuel Randolph (2) Employees SAN BERNARDINO STADIUM ACCOUNT NUMBER: 133-461 FUND: STADIUM ABOUT THE DIVISION tUnder the direction of the Director of Parks, Recreation, and Community Services Department, the Stadium section is responsible for landscape maintenance including turf maintenance, ballfield preparation, bleacher clean up, debris removal, washing down seating area and cleaning ' and stocking restrooms for each non-baseball use. This division is also responsible for coordinating building and equipment maintenance. Funding relating to marketing and promotion of the Stadium is also included in this cost center. STAFFING ADOPTED POSITION 2002-03 2003-04 Athletic Fiele Maintenance Technician 1 1 Athletic Field Maintenance Specialist 1 I 1 r Total 21 2 EXPENDITURES BY CATEGORY 2001-02 2002-03 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 81,252 98,890 130,168 130,000 MAINTENANCE&OPERATION 31,912 39,199 50,112 128,400 CONTRACTUAL SERVICES 1001845 92,579 22,324 56,600 INTERNAL SERVICE 164,330 206,074 159,573 30,900 CAPITAL OUTLAY 43,806 19,242 2,938 40,000 DEBT SERVICE 01 0 0 0 TOTAL 1 422,1451 455,9841 365,1161 385,900 R SAN BERNARDINO STADIUM MR 2002-03 KEYACCOMPLISHMENTS ✓ Negotiated a new contract with the Arrowhead Credit Union and Inland Empire 66er's of San ..�, Bernardino that has resulted in decreased operating costs for the City. ✓ Hosted the Major League Seattle Mariners Team to a crowd of over 5,000. F_ 2003-04 KEY GOALS ➢ Maintain the San Bernardino Stadium at a level to be a premier multi-use facility within the Inland Empire. DID YOU KNOW? ➢ The San Bernardino Arrowhead Credit Union Park now has a new corporate sponsor. M ➢ Several Television Commercials are produced at the Arrowhead Credit Union Stadium and aired nationally. 1 "7� FLEET SERVICES CONDUCTS EMISSIONS STUDIES REHABS CITY VEHICLES PREVENTATIVE MAINTENANCE INSPECTIONS PURCHASES NEW/REPLACEMENT CITY VEHICLES FLEET SERVICES Director of Public Services Lynn Merrill Administration Maintenance (3) Employees (27) Employees IL I FLEET SER VICES ACCOUNT NUMBER: 635-341 FUND: FLEET ABOUT THE DIVISION Under the direction of the Director of Public Services, the Fleet Division is responsible for acquisition, service and maintenance for the City's vehicle and equipment fleet comprised of approximately 677 items. Fleet ensures that vehicles and equipment are adequately assigned and utilized. Fleet procures all City vehicles and equipment through the development of technical specifications. Final selection is based on life cycle costing and user requirements. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Fleet M anager 1 1 Admin Operations Supervisor 1 1 Account Clerk II 1 1 Sr. Fleet Parts Specialist 1 1 A dm in Clerk 1I 1 1 � 1 1 S t o r e k e e p e Equipmment M aintenance Supervisor 1 1 Tire Repair W orker 1 1 Fabricating W elder 1 1 Equipment M echanic 11 11 11 Equipment Mechanic I 8 8 Supervising Equipment Mechanic 3 3 Total 31 31 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,239,423 1,447,347 1,529,288 1,687,100 MAINTENANCE & OPERATION 2,691,986 2,223,652 2,199,642 2,215,600 CONTRACTUAL SERVICES 44,553 6,440 0 6,000 INTERNAL SERVICE 221,972 242,845 266,870 248,900 CAPITAL OUTLAY 409,002 1,452,038 930,584 602,900 DEBT SERVICE 896,351 772,756 672,6381 395,200 TOTAL 5,503,2871 022 5,155,700 FLEET DIVISION low 2002-03 KEYACCOMPLISHMENTS ✓ Implement a Lube Watch Maintenance Management System with Poma and Chevron testing fluids from our heavy equipment. Based on the results of the fluid sample tests the Fleet Division realigned the maintenance from every three thousand miles to every ten thousand miles. This in turn lowered the overall garage charges for Refuse and various other departments. ✓ Coordinated with Development Services and Akdkan engineers to complete the Storm Water Pollution Prevention Plan for the City Corporate Yard. ✓ Contracted with GeoSynteck Consultants and completed a Spill Prevention Control and Countermeasure Plan for the City Corporate Yard. ✓ Assisted Industrial training Services, Inc. with conducting training classes in February and +m March using Fleet's conference room and vehicles. ✓ All Personnel have completed training in the "Storm Water Pollution Prevention Plan (SWPPP) and its Best Management Practices (BMPs). ✓ Operated and implemented warranty recoveries program, and to date, have recovered $26,000 in warranty claims for the Refuse Division. ✓ Enrolled in the "Green Shop Program" through the office of pollution prevention and technology development, and when the program is completed Fleet will earn a certification from California's Department of Toxic Substances Control. 2003-04 KEY GOALS Implement bar coding in the parts section. ➢ Purchase and install "Fleet Counselor" software to enable fleet earn certification as one of "100 Best Fleets In America", and stay competitive with private industry. To complete "Green Shop Program" and acquire certification. Update Fleet "Mission's Statement". ➢ Create a Business Plan. DID YOU KNOW? ➢ Generated over 10,000 repair orders and completed 669 PMI Inspections. ➢ Recycled 3,400 gallons of waste oil. ➢ Recycled 3,600 pounds of drained oil filters. ➢ The Fleet has pumped a total of 753,515 gallons of fuel: 355,141 Unleaded and 398,374 of Diesel. INFORMATION SERVICES TECHNOLOGY ADMINISTRATION NETWORK INFRASTRUCTURE SUPPORT SUPPORT SERVICES FOR G.I.S AND OFFICE AUTOMATION PUBLIC SAFETY CAD/"S SYSTEMS SUPPORT BUSINESS SYSTEMS SUPPORT RADIOS, LAPTOPS, MDC'S SUPPORT WEBSITE ADMINISTRATION INFORMATION SERVICES Acting Director of Information Services j Mark Yavornicky IS Systems Operations Network Administration i (1) Employee (12) Employees (6) Employees (2) Employees f INFORMATION SYSTEMS (LS.) ACCOUNT NUMBER: 679-250 FUND:I.S. FUND ABOUT THE DEPARTMENT I.S. is an internal service department providing technology creation and maintenance, and general automation support to the City Departments, including the Water Department. I.S. is responsible for all hardware, software, and network infrastructure within the City. Additionally, I.S. is responsible for maintaining and coordinating all radios, MDT's, MDC's, and miscellaneous public safety gear. N EXPENDITURES BY DIVISION 2000-01 2001-02 2002-03 2003-04 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED M.I.S. 2,387,011 2,665,858 3,373,297 2,866,100 I COMMUNICATIONS-OPERAT. 698,556 771,285 832,952 830,800 TOTAL 3,085,567 3,437,143 4,206,249 3,696,900 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,063,508 1,253,820 1,275,540 1,499,400 MAINTENANCE&OPERATION 873,965 768,095 864,414 972,100 CONTRACTUAL SERVICES 234,429 263,966 377,730 483,000 INTERNAL SERVICE CHARGES 51,746 33,434 56,670 59,900 CAPITAL OUTLAY 171,368 489,551 1,396,896 158,600 DEBT SERVICE 845,098 844,094 480,238 784,600 CREDITS/BILLABLES (154,547) (215,817) (245,239) (260,700) TOTAL 3,085,567 3,437,143 4,206,249 3,696,900 177 INFORMA TION SER VICES DIVISION 2002-03 KEYACCOMPLISHMENTS ✓ Purchased, installed and implemented a complete new data network within City Hall and the Police Department's main building. ✓ Completed installation and implementation of a computerized shelter management system for Animal Control. ✓ Installed and implemented new IBM (THE) utility billing system hardware in the Water Department. ✓ Installed and configured new Exchange (E-mail) and file sharing servers at both the Police Department and City Hall. Benefits include faster response times and more capacity. •s ✓ Implemented a new web-based IS work order system. This new system allows departments to submit and track the status of there is workorders. ✓ Installed and implemented a new document imaging system for the Police Department. „y F_ 2003-04 KEY GOALS ➢ Completion of desktop upgrade to Windows XP, and replacement of obsolete PC hardware. ➢ Purchase, install, and implement a document imaging system for non-public safety users. ➢ Complete implementation of new public safety CAD, RMS, and AVL systems. DID YOU KNOW? ➢ IS currently provides technical support service to: a wide area network consisting of over 50 physical locations, hundreds of communication devices used by the network, 1,200 radios, 140 MDCs, 200 notebook computers, 1,100 PCs, 150+printers, several high end servers, and numerous other peripheral devices. IS also supports several major software systems, and numerous application and utility programs. ➢ The City's network backbone has the ability to transmit 1 billion bits of information per second. ➢ Ever 24 hours the public Every p safety CAD system receives and handles over 1,400 incidents. ➢ IS produces approximately 14,000 maps and 10,000 GIS reports annually. ➢ Over 800 emails are generated by City employees daily. Over 500 mailboxes and public folders are created or deleted annually. Over 500 emails come into City servers from outside the City on a daily basis. M 1_ � 8 F DEPAR TMENT: INFORMATION SERVICES DIVISION.- I S AC NT N MBER: 679-251 FUND:I FUND DIVISION FUNCTIONS I.S. provides citywide technical support to the network infrastructure, computer systems, printers, desktop hardware, and the City's various software applications including the City Business Systems, CAD/RMS systems, G.I.S., Office Automation, Document Imaging and the City website. The I.S. Division also provides similar services to the Water Department. STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 D irector of M IS 1 1 Senior IS Technician 1 1 IS Technician II 6 6 IS O perations Supervisor 1 1 Geographic IS Analyst 1 1 GIS Administrator 1 1 Business System Manager 1 1 IS Analyst I 3 3 IS Analyst II 1 1 Senior IS Analyst 3 3 Network Systems Administrator 1 I w Public Safety Systems M anager 1 1 A dm in Clerk II 1 1 Total 22 22 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,049,564 1,237,932 1,261,362 1,482,200 MAINTENANCE&OPERATION 629,009 503,257 561,645 647,400 CONTRACTUAL SERVICES 161,278 139,912 228,230 300,400 INTERNAL SERVICE CHARGE 51,746 33,434 56,670 57,900 CAPITAL OUTLAY 171,368 489,551 1,030,391 158,600 DEBT SERVICE 478,593 477,589 480,238 480,300 CREDITS/BILLABLES (154,547) (215,817) (245,239) (260,700) f TOTAL 2,387,011 2,665,858 3,373,297 2,866,100 all 4 179 DEPARTMENT. INFORMATION SERVICES DIVISION.- COMMUNICATIONS OPERATIONS N BE R.. 679-252 FUND.. I FUND DIVISION FUNCTIONS The Communication Operation division of IS coordinates and maintains financial accounting and maintenance support of citywide radios, radio infrastructure, MDC's, sirens, light bars and miscellaneous public safety gear. STAFFING ADOPTED �* PO SIT 10 N 2002 -03 2003 -04 T otal 0 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 13,944 15,888 14,179 17,200 MAINTENANCE&OPERATION 244,956 264,837 302,769 324,700 —r CONTRACTUAL SERVICES 73,151 124,054 149,500 182,600 INTERNAL SERVICE CHARGE 0 0 0 2,000 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 366,505 366,505 1 366,504 304,300 TOTAL 698,556 771,284 832,952 830,800 i 1 ;zn LIABILITY CLAIMS AGAINST THE CITY HAZARDOUS MATERIALS PROGRAM i� 'l I i ii { LIABILITY Director of Human Resources Linn Livingston (2) Employees *One Position is Part-Time DEPARTMENT. HUMAN RESO UR CES DIVISION. LIABILITY ACCOUNTNUMBER: 629-453 FUND: LIABILITY INSURANCE ABOUT THE DIVISION The Risk Management Liability program provides support for the City's operating departments by quickly resolving legitimate third party claims, managing the Hazardous Materials Program and advising departments on a wide range of insurance related issues. The cost-effective placement of excess insurance and property coverage is a critical component of the program. STAFFING ADOPTED POSITION 2002 -03 2003 -04 Human Resources Director 0 .25 0 .25 Risk M anagement Coordinator 1 1 Liability C laim s Adjuster AL 1 1 r T o t a 1 2 2 EXPENDITURES BY CATEGORY r 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 173,374 185,098 182,713 194,000 MAINTENANCE&OPERATION 1,629,967 2,061,038 2,170,055 2,212,600 `" CONTRACTUAL SERVICES 73,731 7,328 16,541 20,000 INTERNAL SERVICES 21,871 24,375 22,460 21,000 CAPITAL OUTLAY 0 5,331 0 0 DEBT SERVICE 0 0 0 0 TOTAL 1,898,943 2,283,1701 2,391,7701 2,447,600 LIABILITY -� 2 002-03 KE Y A CCOMPLISHMENTS ✓ Restructured the City's insurance programs. ✓ Completed a defensive driving program for several departments. 2003-04 KEY GOALS ➢ Develop Liability Claims Management Information system. ➢ Upgrade computer capability. ➢ Revise claims administrative procedures. DID YOU KNOW? ➢ The division briefed the Chinese Delegation of Beijing Municipal Bureau of Personnel on Risk Management Workers' Compensation, Safety and Liability programs. ➢ Two of the Liability staff act as hearing officers for citizens with traffic citations. 182 PRINT SHOP B USINESS CARDS CITY LETTERHEAD FL YERS FORMS MAIL ROOM I �I { i PRINT SHOP Director of Finance Barbara Pachon (2.5) Employees The Print Shop is a Division of the Finance Department. i� i i PRINT SHOP AC UNT N MBER: 621-123 FUND: ENTRAL SV S ABOUT THE DIVISION Under the direction of the Purchasing Manager, the Print Shop operates as an internal service fund; it provides printing services and covers its operational costs in charge-backs to City Departments. The Print Shop is responsible for providing support related to various printed products including business cards, letterhead, flyers and forms. In addition, the Print Shop is responsible for all sorting, distribution and stamping of all outgoing mail and sorting and distribution of inter-office mail. STA FFING ADOPTED PO SITIO N 2002 -03 2003 -04 J6 Print Shop Supervisor 1 1 Duplicator Operator 1 1 Store Keeper 0 .5 0 .5 T o t a 1 2 .51 2 .5 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 87,410 107,493 113,827 122,400 MAINTENANCE& OPERATION 127,603 153,301 132,517 141,700 CONTRACTUAL SERVICES 1,790 3,441 3,374 4,300 INTERNAL SERVICE 6,590 6,902 6,807 7,500 CAPITAL OUTLAY 20,150 0 0 0 DEBT SERVICE 49,8961 49,896 49,896 50,000 CREDITBILLABLES 01 01 01 0 TOTAL 293,4391 321,0331 306,421 1 325,900 183 PRINTSHOP -� 2002-03 ACCOMPLISHMENTS ✓ Utilized new equipment to its fullest capacity. ✓ Increased black & white copy output by 10%. ✓ Upgraded color copier equipment. ✓ Increased color copy output capacity by 20%. 2003-04 KEY GOALS ➢ Continue to support city departments in all aspects of mail, printing and copier services. ➢ Research and recommend best option for City to replace current black and white copier. ➢ Network Printshop equipment to accept jobs digitally from user departments. ➢ Utilize equipment fully. ➢ Investigate new types of printing services (ie. graphic design). DID YOU KNOW? ➢ The Printshop averages 340,000 copies per month. ➢ The Printshop averages 8,500 color impressions per month. ➢ The Printshop offers these services: - Color Copies - Faster multiple-color offset printing. - Business cards may now be ordered in multiples of 10. 18 TELEPHONE SUPPORT MAINTAINS CITY OWNED TELEPHONE SYSTEM r SUPPORT SERVICES PHONE A UDITS TELEPHONE SUPPORT Director of Facilities Management James Sharer (3) Employees 'i t r ' TELEPHONE S UPPOR T ACCOUNT NUMBER: 630-261 FUND: TELEPHONE ABOUT THE DIVISION The Telephone Support section operates under the direction of the Director of Facilities Management. Telephone Support is responsible for the maintenance of the City-owned telephone system, and for providing recommendations for new technologies in the area of communications. STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 Telephone Support Coordinator 1 1 A dm in Clerk I 1 1 A dm in Clerk II 1 1 Total 3 3 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 74,278 90,257 103,279 123,200 MAINTENANCE & OPERATION 469,242 699,018 720,746 631,600 CONTRACTUAL SERVICES 48,771 32,118 809 15,000 INTERNAL SERVICE 5,835 4,629 10,504 7,700 CAPITAL OUTLAY 0 2,487 11,001 0 DEBT SERVICE 01 0 0 0 TOTAL 598,1261 828,509 846,3371 777,500 185 TELEPHONE SUPPORT 2002-03 KEYACCOMPLISHMENTS ✓ Increased accuracy of monthly telephone charges to user departments. Wi ✓ Developed accurate schematic of telephone system configuration. ✓ Developed voice mail application for remote sites. F_ 2003-04 KEY GOALS ➢ Implement voice mail system at remote sites. ➢ Reduce local telephone charges through use of new rate schedules. ' ➢ Reduce cost of cellular service through competitive bid. ' DID YOU KNOW? ➢ Telephone Support maintains over 1500 telephone ports City-wide. , Telephone Support processes over 900 telephone bills per month. The time periods with the heaviest phone traffic City wide are 10:00 a.m. — 11:00 a.m. and 3:00p.m. —4:00 p.m. ' iR � UTILITIES ELECTRICITY-WATER-SEWER- GEOTHERMAL-NATURAL CAS ADMINISTRATOR OF THE CITY'S ENERGY EFFICIENCY PROGRAM ADMINISTRATOR OF OVER 1500 UTILITY A CCO UNTS UTILITIES Director of Facilities Management James Sharer (2) Employees IL 1 i air UTILITIES ' ACCOUNT NUMBER: 631-331 FUND: UTILITIES ABOUT THE DIVISION Under the direction of the Director of Facilities Management, the Utilities Fund operates as an internal service fund. All City utility charges are paid through the Utility Fund for better control, ' management, and efficiency. Utilities paid through the fund include electricity, water, sewer, geothermal and natural gas. STAFFING ADOPTED P, POSITION 2002 -03 2003 -04 Project M anager/Energy Conserv . 1 1 A dm in Clerk II 1 1 Total 2 2 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 68,769 63,642 110,467 120,700 MAINTENANCE&OPERATION 3,368.635 3,990,808 4,042,310 3,482,200 CONTRACTUAL SERVICES 2,460 74,507 725 2,500 INTERNAL SERVICE 0 700 1,300 0 CAPITAL OUTLAY 0 3,474 146,321 0 DEBT SERVICE 1 247,7561 252,4341 275,4581 275,600 TOTAL 1 3,687,6201 4,385,5651 4,576,5811 3,881,000 18'7 i r UTILITIES 2002-03 KEYACCOMPLISHMENTS ...r ✓ Monitored energy crisis in state, aiding the City in development of essential facilities and other information needed to weather rolling black outs. ✓ Reduced overall electricity use by 10% in support of Governor's plan. ✓ Explored energy efficiency funding programs for possible use by City. ' ✓ Installed energy efficiency measures where economically feasible. ' 2003-04 KEY GOALS ' ➢ Monitor energy crisis in state, aiding the City in development of essential facilities and other ' information needed to weather rolling black outs. ➢ Explore energy efficiency funding programs for possible use by City. , ➢ Install energy efficiency measures where economically feasible. DID YOU KNOW? ➢ The Utilities Fund is responsible for over 1500 utility accounts totaling $2.9 million annually. ➢ The City spends 92% of the entire utilities budget on electricity alone. w ➢ The City saves thousands of dollars annually by using geothermal energy instead of natural gas for heat. r r i WORKERS ' COMPENSATION EMPLOYEE HEALTH AND SAFETY PROGRAM EMPLOYEE WELLNESS PROGRAM EMPLOYEE CLAIMS WORKERS' ' COMPENSATION Director of Human Resources Linn Livingston (5.25) Employees DEPARTMENT: HUMAN RESO UR CES DIVISION.- WORKERS COMPENSATION ACCOUNT NUMBER: 678-452 FUND: WORKERS COMP FUND ABOUT THE DIVISION The Risk Management's Workers' Compensation program is responsible for the management of all employee injury claims in a fair and cost effective manner. The program also involves the administration of the employee health and safety program designed to reduce the frequency of losses and the placement of excess insurance to protect the City's financial resources. STAFFING ADOPTED PO SITIO N 2002 -03 2003 -04 H um an R esources D irector 0 .25 0 .25 W orkers Comp Supervisor 1 1 W orkers C om p C laim s A ssistant 2 2 W orkers C om p Specialist 2 2 Total 5 .25 5 .25 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 237,433 247,953 277,860 294,700 MAINTENANCE & OPERATION 2,492,435 2,672,003 2,748,616 3,374,300 CONTRACTUAL SERVICES 226,316 245,962 269,985 262,500 INTERNAL SERVICES 17,408 29,457 24,354 24,100 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 CREDITS/BILLABLES 271,116 193,439 268,077 0 �- TOTAL 3,244,708 3,388,814 3,588,8911 3,955,600 r 189 WORKERS' COMPENSATION 2002 - 03 KE Y A CCOMPLISHMENTS ✓ Implemented medical management program. 2003-04 KEY GOALS ➢ Reduce Police Department's Workers' Compensation claims. ➢ Conduct monthly claim reviews for departments. ➢ Review and evaluate medical providers and research a prescription drug reduction program. ➢ Implement State mandated changes. ➢ Establish a tracking frequency report for Police and Fire Departments. r DID YOU KNOW? ' ➢ The City of San Bernardino self-insures and self-administers its Workers' Compensation claims. ➢ The staff handles over 400 claims each year. ' ➢ Each staff member is state certified. ➢ Effective January 2003, the Workers' Compensation benefit rates increased from $490 to 602 , weekly. ➢ A new minimum temporary disability rate of$126 has been instituted. r 1 nn CONSTRUCTION / OTHER DISTRICTS CONSTRUCTION DISTRICTS SECURITY DISTRICTS SEWER LINE MAINTENANCE DISTRICTS CONS TR UC TION/ OTHER DISTRICTS Fund 251 Other Assessment Districts Construction Sewer Line / Landscape Districts Maint Districts (2) Districts (4) Districts i i §laws, ) _ 9c o000 0 0 / \LU \ \ & 2 @ \ C) = naa \ 7 C14 } � � e _ 0 ET \ \ \ / L) \ \ \ k_ / \ § LU - $ o 3 ƒ \ 2 § § E < w \ \ © b f $ 0 § § / I q - 7 & 0 U) / G z2GE \ \ \ LL § Ix mf % o c = - E - o ze 3c 16666 e2 EE { k -j \ a k 0e § Q E G \ G § \ k \ \ \ $ 722 $ 2 ƒ G \ � = 0000 0 0 \ / \ $ R / @ \ go = na £ \ G ^ } CL \ � e = c { 2 & U _ \ C » 7 CL Q_ \ / _ § % § M . \_ / 2 \ ) / m @ 76 k % co § 6 f < 2 2 _ o f ° 8 ° E - .> 0 c - - ) , g - = " j z § ) � § G 0 = = < I " z � e ® G « \ @2000 \ LL b # ■ z am w = no = c - z , 92 ci § a ia6aa / a o ) ) w ■ 2e wa z < < < < ga q m m U. m Zk _ o § C. Z \ \ \ / § / \ « � LU _ o = 0000 20 m 0WC4 22 E * W # � V « � V -j / / � \ j j § / § Q0 U- co W- m e o e ■ ƒ�ƒ BUDGET- NARRATIVE FUND 251: OTHER ASSESSMENT DISTRICTS Security Districts A.D. 990 Located along all public streets and alleys within the area bounded by the centerline of Highland Avenue on the north, the centerline of that certain east/west alley south of 20th Street on the south, the centerline of Guthrie Street on the west, and the centerline of Arden Avenue on the east. There are 104 parcels in Zone 1 and 87 parcels in Zone 2. (Ward 7) Sewer Line Maintenance Districts A.D. 962 Located in the area generally located easterly of Pine Avenue and southerly of Belmont Avenue. There are 335 parcels assessed in this district. (Ward 5) A.D. 963 Located in portions of Allen Street, north of Central Avenue. There are 28 parcels assessed in this district. (Ward 1) A.D. 989 Located at the south side of Mill Street generally the street between Macy Street and the railroad right-of- way west of Macy Street. There are 208 parcels assessed in this district. (Ward 3) A.D. 1024 Located in the Inland Center Drive and Riverwalk Drive area for the maintenance of a sewer lift station and landscaping. There are 63 parcels assessed in this district. (Ward 3) Other Districts A.D. 1018 ' Located within a portion of Tract 14448, Northpark Boulevard and Mountain Drive. District was formed to acquire improvements from developer. There are 98 parcels in this district(Ward 5) LANDSCAPE DISTRICTS LANDSCAPE MAINTENANCE ASSESSMENT DISTRICTS �I LANDSCAPE DISTRICTS Fund 254 Landscape Districts Ward 1 Ward 3 Ward 4 Ward 5 Ward 6 (4) Districts (11) Districts (1) District (10) Districts (3) Districts Q m o o 0 0 0 o o 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M (n M W Q (D Q O W O Q r r r N r Q Q M (n O � r M m Q M .- N m ao oo m C nJ O O (o (D O 0(D cD Q N (N m Q 0) (o co O Q ao N (n N M N (D CO N M O r m p O O co M r N r .-- r (N (y w O IL i _c N ca N C 0 O C E > N C O T3 co c c 0 0 0 o E m ac -O o 0 0:5' a o c °c_ m NNNNNN E n c � o o m � m nc >, � 2 dL � c as a Cc,, a�� m y 2U a W a9Z � O o0 � ¢ > a� a mU � m � a c L o 0 0 0 D c ° m g o as c T c m o E c cUUUU � �� r oUotSd � m o � v E c c � y .o m rn L CU m a.� .2 0 o � c @ a� ac) 2 U aa)i = o CD o = £ as ° r m p inrgintn (O1- (Ln ¢i E CL � aUin > UUac, v) acN� wr- m0 mu) ) rl- wm D N N N N N M (D m (O m O Q (D N Q (D M r 0 0 0 0 N N N N N N LL � (f N (n ,n (n to m (n m (D O r r r a0 m m m m 0) m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m m m m m m m m m m m m m m m m m m m ° z � LLZ ¢ caddda < < << adddd ¢ ¢ a ¢ Qdd < < <<< dddcd W D O F N O) M N r m Q r N M W m O to m M m m M N a0 M m (D Q M (n r o N M Q W V) N N N M M M N N M Q Q Q Q Q (o �n (o Lo (D 0 (D r M W M m m N (o cn M to O O H W O O m tD m u1 m m m (D (D (D (p (D (D tD (D (D (O m m aJ cD (D UJ (D u1 aJ cD (D (D u1 p (D (D (0 (D O F- D D r r N 'TO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q W 0 0 0 0 0 0 0 0 0 0 0 0 0 00 O O O O O O O O O O O O O O O O O O O M fn M m Q (D Q O c0 nJ Q r r r N r Q Q M (o c0 (n r M m Q M .- N m a0 ao m O cC O O (n m O (n (D -cD Q N N 0) Q m (o Lo O Q O N m N co N m ao N M O r m N 0. CD c0 r M co N r r r O N LL a `r n c E o o o ¢ c d m > c O o r m acat� E Q y c m N N N th J fa } p R c t Cn C — N C O o coo(n x 0 0 0 0 0 E a m aci 0 0 0 a) y a 'o c c a n °„ {- NNNNNN E aoi a°'i a��i a��i 1:31 2U � w' nEZ C7 6 E < a� m .0 cZ 06 0 o c cC) UUU � y� � oUad .6 m o ma E r c cin o aoz3 �' '@oL^d °� E 2 p t L ' W o 0 rn d a 2 L U c o - a� o = o c m .o a�i aci U ani = o aci o = E m 0 L V N z-Fo Oz ° � � ininU) V) F (oQ � U � � a � aUin > UUai,, 10 -C4w rnorm 1-u IL w m z w ; z Q N .- N N N N M 0 m w m O Q w N Q (D M r 0 0 0 0 N N N N N N D O Z N (o (o N U) m 0 (D (o to m 0 r r m r a0 w w M m m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (y Z W W co m m m m m m m m m m m m m m m 0) m m m 0) m '- LL F m m < z ow o0000000000000000000000000000000000o O goo m < � Z Q ¢ a ¢ add ¢ adad ¢ cdadQddadddddddadddddad LLJ LAN Z LL' W a' W LL U _ N N M M M M Q r N M In N m 0 O O cO M (D r m N N �o Q (D N r 0 �- M N N Q Q O W N N N N N N N N M Q Q Q Q to 0 Q to (o co (D (o (0 (D w (D r (O )n r r r co w m m O LL U N V Z) 0 0 0 0 0 0 0 0 0 0 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 V7 Q Q Q er Q Q Q 7 Q Q Q Q Q Q Q Q Q Q Q Q O N W ¢ z z m m O � gU. °0 193 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 951 Located at Kendall Drive between the San Bernardino County Flood Control's Devils Cane diversion channel and a point approximately 1000 feet southeasterly of Palm Avenue and in portions of Kendall Way between Surrey Lane and Buckboard Drive and a point approximately 636 feet westerly thereof. • There are 70 parcels in Zone 1 and 4 parcels in Zone 2. (Ward 5) A.D. 952 Located at University Parkway, College Ave, 48th Street, Sun Valley Drive, Kendall Drive, Northpark Boulevard, State Street, and Little Mountain Drive. There are 697 parcels assessed in Zone 1, 660 parcels assessed in Zone 2 and 133 parcels assessed in Zone 3. (Ward 5) , A.D. 953 Located at 16th Street between Medical Center Drive, Muscott Street and California Street. There are 200 parcels assessed in this district. (Ward 6) A.D. 956 Located in the area east of Gage Canal to include east end of Harriman Place, Hospitality Lane, Brier , Drive,Tippecanoe Avenue and along 1-10 freeway and drainage basin. There are 16 parcels assessed in this district. (Wards 1,3) A.D. 959 , Located at Kendall Drive, Shandin Hills Circle, Shandin Hills Drive and open space and fire break areas in Tracts 12955, 14252 and 14253. There are 291 parcels assessed in Zone 1 and 8 parcels assessed in Zone 2. (Ward 5) A.D. 968 Located in the meridian strip of Airport Drive, between Commercenter Ease and Commercenter West. There are 8 parcels assessed in this district. (Wards 1,3) A.D. 969 Located in the area of Irvington Avenue and Olive Avenue. There are 4 parcels assessed in this district. (Ward 5) A.D. 970 Located in the Cable Creek area. There are 129 parcels assessed in this district. (Ward 5) A.D. 974 Located at the south side of Rialto Avenue generally between Pepper Avenue and Eucalyptus Avenue. There are 40 parcels in this district. (Ward 3) A.D. 975 Located at Mill Street, Pepper Avenue and Eucalyptus Avenue. There are 115 parcels assessed in this , district. (Ward 3) r BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS r A.D. 976 Located at Pine Avenue and the Metropolitan Water District land east of adjacent to Pine Avenue., Walnut Avenue, Ohio Avenue, Belmont Avenue, Irvington Avenue, the drainage channel south of Tracts 13028 and 13036 and in lot"A-A"of Tract 13036,the slope area south of Christine Street. There are 591 parcels assessed in this district. (Ward 5) A.D. 981 Located at the east side of Meridian Avenue between Randall Avenue and Mill Street,the north side of Randall Avenue, east of Meridian Avenue and the drainage area on the north side of Pleasant Way, east of Meridian. There are 247 parcels assessed in this district. A.D.982 Located at Piedmont Drive and Citrus Street, generally located east and west of Indian Canyon Court and along the south boundary of Tract No. 13470,west of Bangor Avenue. There are 96 parcesl assessed in this district. (Ward 4) A.D. 984 Located north of Central Avenue and east and west of Gifford. (Ward 1) A.D. 986 Located at the south side of Rialto Avenue, approximately 650 feet east and west of Macy Street and the retention basin on the east side of Macy Street at Walnut Avenue. There are 173 parcels assessed in this district. (Ward 3) A.D. 991 Located at the south side of Verdemont Drive, both sides of Garfield Avenue, north side of Ohio Avenue and a portion of the south side of Ohio Avenue, all between Palm Avenue and Olive Avenue,west side of Palm Avenue, south of Ohio Avenue and the slope area south of Tract 13430(west of Palm Avenue). There are 138 parcels assessed in this district. (Ward 5) A.D. 993 Located at the retention basins in Tract 14503-1. In the south side of Cajon Boulevard between Pepper Linden Avenue and approximately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the approximately 425 feet southwesterly thereof. Ther are 277 parcels assessed in this district. (Ward 6) A.D. 997 Located at the north side of Irvington Avenue , east of Chestnut Avenue. There are 113 parcels assessed in this district. (Ward 5) A.D. 1001 Located at the Edison easement area on the south side of Birch Street, east of Pennsylvania Avenue and Lot"A"of Tract 14118. There are 46 parcels assessed in this district. (Ward 3) rLL A.D. 1002 it Located at both sides of"H"Street, north of 53rd Street and in the south bank of the San Bernardino County Flood Control District which adjoins Tract 13554-4, 13554-5 and 13554-6 on the north. There are 286 parcels assessed in this district. (Ward 5) 195 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 1005 Located at the retention basins in Tract 14503-1, in the south side of Cajon Boulevard between Pepper Linden Avenue and approximately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the southerly side of Tract 14503-1 between Cajon Boulevard and a point approximately 425 feet southwesterly thereof. There are 101 parcels assessed in this district. (Ward 6) A.D. 1007 Located at the east side of Pepper Avenue and the west side of Meridian Avenue north of Randall Avenue. There are 58 parcels assessed in this district. (Ward 3) A.D. 1012 Located at Mill and Burney. There are 16 parcels assessed in this district. (Ward 3) A.D. 1016 t Located at the north side of Coulston Street between Rosena Avenue and Curtis Street. There are 36 parcels assessed in this district. (Ward 1) A.D. 1017 Located along portions of Kendall Drive and Pine Avenue, within Tract No. 15642, and along Pine Avenue, between the north line of Tract No. 15642 and Irvington Avenue. There are 45 parcels assessed ' in this district. (Ward 5) A.D. 1019 Located within a portion of Tract 14448, Northpark Boulevard and Mountain Drive. There are 98 parcels assessed in this district. (Ward 5) A.D. 1020 ' Located on the south side of Mill Street at Dallas Avenue. The centerline Mill Street on the north, the southerly, easterly and westerly lines of Tract 15652 on the south, ease and west respectively. There are 13 parcels assessed in this district. (Ward 3) A.D. 1023 Located on the south of Coulston Street, between Elm Avenue and Richardson Street. The centerline of Coulston Street on the north, the centerline of Richardson Street on the west, and the southerly and easterly boundries of Tenative Tract 15777 on the south and east, respectively. There are 39 parcels assessed in this district. (Ward 1) A.D. 1025 Located along Palm Ave and Red Sky Ave. There are 38 parcels assessed in this district(Ward 5). A.D 1027 Located in the Waterman&Washington Area along Waterman, Washington, Commercial, Heritage Lane and Foxcroft Lane. There are 158 parcels assessed in this district(Ward 3). PARKING DISTRICTS PARKING & BUSINESS IMPROVEMENTS DOWNTOWN PARKING DISTRICT AD 947 PARKING DISTRICTS Director of Facilities Management James Sharer Parking & Business Improvement Downtown Parking District AD 947 r i ^' PARKING & BUSINESS IMPROVEMENT A C UNT N MBER: 109-351 FUND: PK& BUS. /MPR V. ABOUT THE DIVISION The Mayor and Council did away with this Parking and Business Improvement District in order to help downtown businesses. The cost are now paid for by the General Fund. ' STAFFING ADOPTED POSITION 2002 -03 2003 -04 0 0 IP T otal 0 0 EXPENDITURES BY CATEGORY 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL ESTIMATED ADOPTED PERSONNEL 0 0 0 0 r MAINTENANCE &OPERATION 28,000 28,000 0 0 CONTRACTUAL SERVICES 1,823 3,690 0 0 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 01 01 0 TOTAL 291,8231 31,6901 01 0 !. DOWNTOWN PARKING DISTRICT AD 94 7 ACCOUNT NUMBER: 110-352 FUND: DOWNTOWN PK ABOUT THE DIVISION � The Mayor and Council did away with this Downtown Parking District in order to help downtown business. These costs are now paid for by the General Fund. STA FFING ADOPTED PO SIT IO N 2002 -03 2003 -04 Total 0 0 0 0 EXPENDITURES BY CATEGORY ' 2000-01 2001-02 2002-03 2003-04 CATEGORY ACTUAL ACTUAL ESTIMATED ADOPTED PERSONNEL 50,881 52,386 0 0 , MAINTENANCE &OPERATION 5,117 4,303 0 0 CONTRACTUAL SERVICES 3,399 0 0 0 ' INTERNAL SERVICE 13,708 15,223 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 149,434 166,558 01 0 ' TOTAL 222,539 238,4701 01 0 r: CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2003/2004 ' CITY WIDE FUNDING ALLOCATIONS FUNDING SOURCES CITY GRANT TOTAL DEPARTMENT CONTRIBUTION REVENUE FUNDING ADMIN/CODE COMPLIANCE 130,400 130,400 FIRE 1,174,500 1,174,500 LIBRARY 176,500 176,500 PARK/RECREATION 300,200 1,435,700 1,735,900 I POLICE 185,400 2,403,100 2,588,500 PUBLIC SERVICES 253,900 253,900 SBETA 2,328,700 2,328,700 485,6001 7,902,800 8,388,400 OVERALL GRANT FUNDING ALL DEPARTMENTS ADMINICODE COMPLIANCE SBETA 2% - 28% FIRE .w 14% LIBRARY 2% " PUBLIC SERVICES 3% PARK/RECREATION 21% POLICE 30% ADMIN/CODE COMPLIANCE ❑FIRE ❑LIBRARY ❑PARK/RECREATION E POLICE ❑PUBLIC SERVICES ®SBETA 199 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2003/2004 DEPARTMENT: ADMINISTRATION, CODE COMPLIANCE AND DEVELOPMENT SERVICES FUNDING SOURCES GRANT GRANT TOTAL DEPT# GRANT NAME REVENUE FUNDING 586 Community Code Enforcement Pilot Program 106,400 106,400 700 Rideshare to Rails Program 24,000 24,000 130,400 130,400 r, ADMINISTRATION, CODE COMPLIANCE AND DEVELOPMENT SERVICES fi Community Code Enforcement Pilot Program it 82% ❑Community Code Enforcement Pilot Program Rideshare to Rails 18% Rideshare to Rails `r 200 tCITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2003/2004 DEPARTMENT: FIRE DEPARTMENT FUNDING SOURCES GRANT GRANT TOTAL DEPT# GRANT NAME REVENUE FUNDING 562 Terrorism Domestic Preparedness Program 260,600 260,600 I596 Metro Medical Response Program Phase 1 345,000 345,000 596 Metro Medical Response Program Phase II 200,000 200,000 I.. 706 Wellness and Fitness 105,700 105,700 PROPOSED FEMA 2003 Equipment Grant 147,400 147,400 PROPOSED Homeland Security Grant 25,800 25,800 ' PROPOSED Office of Traffic Safety Rescue Equipment 90,000 90,000 1,174,500 1,174,500 FIRE GRANT FUNDING ALLOCATION Office of Traffic Homeland Security Safety Rescue Grant Equipment 2% \ Terrorism Domesti � c 8� Preparedness Program 22% FEMA 2003 Equipment Grant 13% Metro Medical i. --__ Response Program Phase I 29% Wellness and Fitness Metro Medical bp 90/0 Response Program Phase II 17% ... ❑Terrorism Domestic Preparedness Program ❑Metro Medical Response Program Phase I ❑Metro Medical Response Program Phase II ❑Wellness and Fitness ■FEMA 2003 Equipment Grant ❑Homeland Security Grant 0 Office of Traffic Safety Rescue Equipment 60 201 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2003/2004 DEPARTMENT: LIBRARY FUNDING SOURCES GRANT GRANT TOTAL DEPT # GRANT NAME REVENUE FUNDING 520 Adult Education & Family Literacy Act 102,000 102,000 521 Families for Literacy 22,000 22,000 532 California State Library Literacy Services 40,000 40,000 540 Community Based Homework 12,500 12,500 176,500 176,500 LIBRARY GRANT FUNDING ALLOCATIONS ❑Adult Education & Family Literacy Act j Families for ❑Families for Literacy Literacy Adult Education 12% ❑California State Library & Family Literacy Literacy Services Act ❑Community Based Homework 58% California State Library Literacy Services 23% FCommunity Based Homework 7% 202 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2003/2004 DEPARTMENT: PARK AND RECREATION bp FUNDING SOURCES GRANT CITY GRANT TOTAL DEPT# GRANT NAME CONTRIBUTION REVENUE FUNDING 502 Retired Senior Volunteer Program 53,100 55,000 108,100 509 Senior Companion Program 45,000 367,600 412,600 509 SCP Morongo Basin 24,300 24,300 510 Emergency Food and Shelter 50,000 50,000 513 Senior Nutrition Program 202,100 189,500 391,600 518 Summer Lunch 158,400 158,400 524 HeadStart Preschool Program 274,400 274,400 551 Focus Project 45,000 45,000 577 Nutrition Services Grant 50,500 50,500 589 County of San Bdno Title III 6,000 6,000 1 PROPOSED County of Public Health 15,000 15,000 PROPOSED California Wellness Foundation 150,000 150,000 PROPOSED The California Endowment 50,000 50,000 300,2001 1,435,700 1,735,900 op PARK/RECREATION GRANT FUNDING ALLOCATIONS California Wellness The California Foundation Endowment Retired Senior Volunteer 9% 3% Program Nutrition Services Grant 6% 3% County of San Bdno Title Senior Companion r III Program 0% 24% n - Focus Project 3% Emergency Food and County of San Bdno Shelter Health 3% 1% HeadStart Preschool Senior Nutrition Program 23% Program Summer Lunch 16% 9% ®Retired Senior Volunteer Program N Senior Companion Program ❑Emergency Food and Shelter El Senior Nutrition Program ■Summer Lunch O HeadStart Preschool Program ®County of San Bdno Health ❑Focus Project ■Nutrition Services Grant ®County of San Bdno Title III ❑California Wellness Foundation ®The California Endowment 203 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2003/2004 DEPARTMENT: POLICE DEPARTMENT 1 FUNDING SOURCES GRANT CITY GRANT TOTAL DEPT# GRANT NAME CONTRIBUTION REVENUE FUNDING 544 NightLite Grant 62,900 400,000 462,900 550 Serious Habitual Offender Program 3,800 101,500 105,300 559 Juvenile Accountability Incentive Block Grant 56,400 74,300 130,700 571 Traffic Safety Concepts Grant 178,000 178,000 591 Value-Based Initiative 105,000 105,000 597 Citizen's Option For Public Safety 02/03 185,400 185,400 598 Local Law Enforcement Block Grant 02/03 262,700 262,700 PROPOSED Local Law Enforcement Block Grant 03/04 470,000 470,000 PROPOSED Citizen's Option For Public Safety 03/04 377,000 377,000 PROPOSED Homeland Security Overtime Program 62,300 249,200 311,500 t 185,400 2,403,1001 2,588,500 - • POLICE GRANT FUNDING ALLOCATIONS NightLite Grant Citizen's Option For Public 18% Local Law Enforcement Safety 02103 lip, Block Grant 02103 7% 10% Serious Habitual Offender Program � 4% Homeland Security Overtime 12% Juvenile Accountability Incentive Block Grant 5% Value-Based Initiative 4% Local Law Enforcement Traffic Safety Concepts Block Grant 03104 Grant Citizen's Option For Public 18% 7% Safety 03104 15% El NightLite Grant MSerious Habitual Offender Program El Juvenile Accountability Incentive Block Grant ❑Traffic Safety Concepts Grant ■Local Law Enforcement Block Grant 03/04 El Citizen's Option For Public Safety 03/04 MVaiue-Based Initiative ❑Homeland Security Overtime ®Local Law Enforcement Block Grant 02/03 ®Citizen's Option For Public Safety 02/03 Ina CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2003/2004 DEPARTMENT: PUBLIC SERVICES FUNDING SOURCES GRANT GRANT TOTAL DEPT# GRANT NAME REVENUE FUNDING 528 Waste Tire Enforcement Grant 22,400 22,400 731 Used Oil Block Grant-Eighth Cycle 86,500 86,500 732 Prop 12-Tree Planting 33,000 33,000 PROPOSED Used Oil Block Grant-Ninth Cycle 58,500 58,500 PROPOSED Beverage Container/Litter Reduction 53,500 53,500 253,9001 253,900 PUBLIC SERVICES GRANT FUNDING ALLOCATIONS Waste Tire Prop 12-Tree Enforcement Grant Planting 9% 13% Beverage Container/Litter Reduction 21% Used Oil Block Grant Eighth Cycle 34% Used Oil Block Grant Ninth Cycle 23% 0 Waste Tire Enforcement Grant M Used Oil Block Grant-Eighth Cycle ❑Used Oil Block Grant-Ninth Cycle ❑Beverage Container/Litter Reduction ■Prop 12-Tree Planting 205 CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2003/2004 DEPARTMENT: SAN BERNARDINO EMPLOYMENT &TRAINING AGENCY FUNDING SOURCES GRANT GRANT TOTAL DEPT# GRANT NAME REVENUE FUNDING 900 WIA-Title I WIA Adult Program 780,600 780,600 900 WIA-Title I WIA Youth Program 954,100 954,100 900 WIA-Title I WIA Dislocated Worker Program 594,000 594,000 a. 2,328,7001 2,328,700 ISBETA GRANT FUNDING ALLOCATIONS WIA-Title I WIA Adult Program WIA-Title I WIA 34% Dislocated Worker Program 26% ,.„ WIA-Title I WIA Youth Program 40% ®WIA-Title I WIA Adult Program ®WIA-Title I WIA Youth Program ❑WIA-Title I WIA Dislocated Worker Program V 206 CITY OF SAN BERNARDINO GAS TAX FUND 126 The Gas Tax is derived from a portion of the per gallon tax levied by the State of California and is allocated back to cities primarily based on population. Use of these revenues is restricted to the construction, imporvement and maintenance of City streets. 2000-01 2000-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 126-000 4505 Interest on Idle Cash 53,285 50,079 40,000 40,000 4610 State Aid-2106 664,747 723,572 730,000 730,000 4611 State Aid-2107 1,389,782 1,569,686 1,550,000 1,550,000 4612 State Aid-2107.5 10,000 10,000 10,000 10,000 4614 Prop 111 Highway Users Tax 1,336,938 1,193,413 1,150,000 1,150,000 4695 Construction Project Reimbursement -1,370 8,117 80,000 I TOTAL REVENUE 3,453,382 3,554,867 3,560,000 3,480,000 I EXPENDITURE DETAIL 126-369- ' 5016 Labor (proposed included with construction) 21,331 81,419 23,000 f 5504 Construction 262,402 439,691 360,000 2,521,400 i TOTAL EXPENDITURES 283,733 521,110 383,000 2,521,400 OTHER FINANCING SOURCES(USES)126-000- 6450 Transfer In 7451 Transfer Out (2,710,000) (2,710,000) (2,710,000) (2,810,000) TOTAL OTHER FINANCING SOURCES(USES) (2,710,000) (2,710,000) (2,710,000) (2,810,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 618,804 1,078,453 1,402,210 1,869,210 AVAILABLE ENDING FUND BALANCE(DEFICIT) 1,078,453 1,402,210 1,869,210 17,810 i I r r r r 207 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 126: GAS TAX Expenditures 126-369-5504 Continuing Projects 7098 Various Repairs- Deficiencies to Bridges 47,700 7230 Northpark Blvd Rehab- Little Mtn to Electric (Design) 25,500 7231 Palm Ave/BNSF Grade Crossing (Local Match) 34,700 7232 Mt View Ave BNSF/Metrolink Grade Crossing (Local Match) 31,400 7233 Repair Bridge Railings at Various Locations 59,400 7306 Slurry Seals/Various Locations 150,000 7304 Valencia Ave-23rd St to 29th St 84,100 7305 Inland Center Dr Rehab- 1215 to"E"St 30,000 7345 Misc Economic Development Street Projects 203,600 666,400 Proposed New Projects 7098 Various Repairs-Deficiencies to Bridges 50,000 7233 Repair Bridge Railings at Various Locations 50,000 7306 Slurry Seals/Various Locations 50,000 7357 Street Repairs Various Locations 50,000 7358 Old Town San Bernardino- Repairs 50,000 7359 School of the Month 10,000 7360 Miscellaneous Infrastructure Repairs 50,000 7361 Replace Conrete Street Light Poles-Various Locations 25,000 7362 Residential Street Repairs 100,000 7198 Santa Fe Depot 425,000 7322 "E"Street Streetscape 79,000 7349 Santa Fe Depot Area Plan 56,000 208 w CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 126: GAS TAX 7363 Waterman Ave- Mill and Overlay 100,000 7364 2nd St from Stddard Ave to"D" St- Mill and Overlay 10,000 7365 Rialto Ave- Mill and Overlay 140,000 7366 Meridian Ave- Mill & Overlay 100,000 7367 Perris Hill Park Road - Mill and Overlay 10,000 7368 Electric Ave- Mill and Overlay 120,000 7369 Northpark Blvd. From "H"to"F'- Mill and Overlay 80,000 7370 Tippecanoe Ave- Mill and Overlay 100,000 7371 North P ark Blvd between Little Mountain and"H" St 200,000 1,855,000 Total 2,521,400 209 CITY OF SAN BERNARDINO 1/2 CENT SALES AND ROAD TAX FUND 129 Measure I is the San Bernardino County voter approved 1/2 cent sales tax. These funds are restricted to the relief of traffic congestion through maintenance of streets and highways in our City. 2000-01 2000-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 129-000 4505 Interest on Idle Cash 132,000 134,589 100,000 100,000 4613 1/2 Cent Sales Tax(Measure 1) 2,153,541 2,155,766 2,250,000 2,250,000 4695 Construction Project Reimbursement 15,000 81,000 548,900 TOTAL REVENUE 2,300,541 2,371,355 2,350,000 2,898,900 EXPENDITURE DETAIL 129-367- 5016 Labor (proposed included with construction) 37,572 141,383 35,000 5504 Construction 1,692,888 1,980,733 1,192,700 6,645,500 TOTAL EXPENDITURES 1,730,460 2,122,116 1,227,700 6,645,500 OTHER FINANCING SOURCES(USES)129-000- 6450 Transfer In 7451 Transfer Out (190,700) (204,500) (204,500) (215,000) r TOTAL OTHER FINANCING SOURCES(USES) (190,700) (204,500) (204,500) (215,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 2,625,783 3,005,164 3,049,903 3,967,703 �r AVAILABLE ENDING FUND BALANCE(DEFICIT) 3,005,164 3,049,903 3,967,703 6,103 21Q CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 129: 11/2 CENT SALES & ROAD TAX Expenditures 129-367-5504 Continuing Projects 7007 Campus Parkway-Construct Street 380,100 7202 Disabled Access Ramps 119,800 1729 Rialto SFRR Grade Crossing 49,700 7245 State St Phases 1B &3 190,000 7245 State Street Construction Phase 2 220,000 7245 State Street Construction Phase 4 81,800 7156 Safety Improvements-Citywide 156,600 7160 40th St-Acre Ln to Electric-Design/Begin Appraisal Process 20,000 7198 Pepper/Mill to Birch Pavement Rehab 91,700 7201 Del Rosa-6th to Baseline-Widen to Four Lanes(Design & ROW) 27,500 7240 Preliminary Study-University Ave @ 1-215 Interchange(Local Match) 99,600 7243 Heritiage Lane-Hunts Ln to Foxcroft(Design Only) 19,600 7244 Del Rosa-Rte 30 to Bonita Vista (Co-op with County) 147,700 up 7302 Hospitality Ln-Carnigie to Tippecanoe 592,900 7301 Waterman Av-Commercial Rd to Vanderbilt Way 282,400 7300 Commercial Rd -Waterman Av to Waterman Av Frontage Rd 19,800 7331 Traffic Signal-Victoria &Lynwood (City Share) 60,000 7326 Mountain Ave-Curb, Gutter&Sidewalk 100,000 2,659,200. Proposed New Projects 7202 Disabled Access Ramps 200,000 7121 Mt Vernon Bridge 200,000 7156 Safety Improvements-Citywide 200,000 ' 211 i i CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 ■ FUND 129: 1/2 CENT SALES & ROAD TAX 7160 40th St-Acre Ln to Electric- Design/Begin Appraisal Process 50,000 7200 9th St-"H"to Sierra Way 110,000 7227 6th St Rehab-Waterman to Pedley 65,000 7228 3rd St Rehab-Waterman to Tippecanoe 230,000 7332 Seismic Retrofit-Four Bridges 28,900 # 7372 June St-City Limit to Cajon Blvd (w/County) 10,000 7373 3rd St Rehab-"K"St to Viaduct 50,000 ' 7374 Little Mountain Dr-Rehab from 29th St to Bond 283,000 7375 Bus Stops- Install Concrete Pads 10,000 7376 Crack Filling-Various Locations 10,000 7377 Harriman Place Realignment(Phase 2)-HUB 150,000 7378 Safe Route to Schools 225,000 7379 Tract 12958-Asphalt Cap Phase 1 100,000 7380 Guard Rail Repairs-Various Locations 50,000 7381 Rancho Ave Medians- RR Tracks S of 5th 35,000 7382 California St- Rahab Baseline to Washington 16,400 7383 Tippecanoe Ave-Pavement Rehab for 24" Gas Line 171,000 7384 Bridge Railing Repairs-Baseline @ Warm Creek 150,000 7385 Bridge Railing Repairs-Rialto Ave @Lytle Creek 150,000 7007 Campus Parkway-Construct Street 500,000 7403 Palm Ave Pavement Rehab 22,000 7387 Frontage Road (Bice) 50,000 to 7388 Highland Ave from Waterman to Valencia- Mill and Overlay 66,000 7389 Mt Vernon Ave from Baseline to 16th- Mill and Overlay 65,000 7390 Slurry Seal-Flores St., 30th, Gardena, Darby, Glennview and Pennsy. 35,000 212 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 129: 11/2 CENT SALES & ROAD TAX 7391 21st Street from Waterman to Valencia 77,000 7392 Waterman Ave from Essis to Duman Streets 20,000 7393 Gilbert Street from Morse St. to Canyon Rd. 80,000 7394 Highland Ave from Sterling to Golden 100,000 7395 Industrial Road from Steele Rd to Commercial Rd. 74,000 7396 "E"Street frm Hunts Lane to Santa Ana River Bridge 56,000 7397 9th Street, Terrace Rd. and Highland Ave. Improvements 222,000 7398 University Parkway Interchange Improvements 25,000 7399 1-215 Freeway widening between Inland Center Dr. and 1-210 25,000 7400 Kendall Dr. extension and construction of sidewalk 75,000 3,986,300 Total 6,645,500 213 CITY OF SAN BERNARDINO AB 2928 TRAFFIC CONGESTION FUND 135 Allocated from the State from sales tax on gasoline for the preservation,maintenance and rehabilitation of local street and road sysem. 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 135-000- 4505 Interest on Idle Cash 56,615 42,175 9,000 4635 Traffic Congestion Relief 1,328,273 473,633 493,448 4635 AB 2928 Project Reimbursement TOTAL REVENUE 1,384,888 515,808 502,448 - EXPENDITURE DETAIL 135-378- 5016 Labor (proposed included with construction) 1,614 38,961 28,000 5504 Construction 3,806 1,310,545 637,000 346,500 5171 Rentals 36,635 TOTAL EXPENDITURES 5,420 1,386,141 665,000 346,500 OTHER FINANCING SOURCES(USES)135-000- 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES(USES) - - AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 1,379,468 509,135 346,583 AVAILABLE ENDING FUND BALANCE(DEFICIT) 1,379,468 509,135 346,583 83 . w ..r 214 r tl� CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 135:AB 2928 TRAFFIC CONGESTION Expenditures 135-378-5504 Continuing Projects 7285 Orange Show Road-Rehab"E to Arrowhead $ 41,600 7319 Street Improvements-3rd St&2nd St Intersection 68,300 7327 Palm Ave-Rehab from Cajon Blvd North 12,700 7322 "E"St-2nd St to 4th St Streetscape Improvement 12,300 7307 2nd St-"I"St to 3rd St Median and Rehab 19,600 154,500 Proposed New Projects 7323 Grade Separation-Hunts Lane @ Union Pacific RR 10,000 7324 Grade Separation-State St/University @ BNSF 10,000 7325 Grade Separation-Palm Ave @ Cajon Blvd 10,000 7401 Arden Ave Rehab-Highland to Lynwood(City Share) 32,200 7402 Perris Hill Rehab-Pacific to Gilbert(w/County) 4,800 7403 Palm Ave-Rehab from Orchid to S of Piedmont(w/County) 88,000 7404 48th St-Rahab from City Limits E to First Ave(w/County) 37,000 192,000 Total $ 346,500 215 CITY OF SAN BERNARDINO PARK EXTENSION FUND 241 The Park Extension Fund receives an annual transfer from the City's General Fund. The funds aalocated to this fund are then used for the following: replacing damanged park equipment,irrigation systems and other repairs and improvements as needed. No in-house lobor costs are charged to these projects,only materials and equipment costs. 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 241-000- 4505 Interest on Idle Cash 1,151 1,121 914 TOTAL REVENUE 1,151 1,121 914 - EXPENDITURE DETAIL 241-361- 5706 Alteration&Renovations 59,642 54,671 68,400 37,100 57XX Unappropriated Ward Funds 6,640 2,157 18,100 TOTAL EXPENDITURES 66,282 56,828 86,500 37,100 OTHER FINANCING SOURCES AND USES 6450 Transfer In 51,500 51,500 51,500 37,100 7451 Transfer Out TOTAL OTHER FINANCING SOURCES AND USES 51,500 51,500 51,500 37,100 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 51,924 38,293 34,086 - AVAILABLE ENDING FUND BALANCE(DEFICIT) 38,293 34,086 - ei 216-1 r_s CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 241: PARK EXTENSION R Expenditures 241-361-5706 Continuing Projects `w Subtotal Proposed New Projects 1731 Various Projects-Repairs 8,000 1732 Refurbish Ballfields 8,000 1734 Irrigation-All Parks 8,200 1739 Seccombe Lake Fish Stocking 8,000 57XX Unappropriated Ward Funds 4,900 37,100 Total $ 37;100 r 217 CITY OF SAN BERNARDINO STREET CONSTRUCTION FUND FUND 242 The Street Construction Fund is used to account for various street capital projects for the City. These projects are usually considered major projects and are primarily reimbursed by other governmental agencies. 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 242-000- 4505 Interest on Idle Cash 4630 State Aid Street Construction 4658 Federal Aid Street Construction 2,488,700 117,417 397,748 525,800 2,763,700 4901 Miscellaneous 62 102 - 4945 Construction Reimbursement ,300 58,700 12,916 175,300 TOTAL REVENUE 176,117 410,726 701,100 5,354,700 EXPENDITURE DETAIL 242-362- 5016 Labor (proposed included with construction) 48,001 52,760 62,500 5504 Construction 302,462 598,308 3,346,900 5,147,800 TOTAL EXPENDITURES 350,463 651,068 3,409,400 5,147,800 OTHER FINANCING SOURCES(USES)242-000- 6450 Transfer In 7451 Transfer Out 827,800 1,024,020 6453 Loan Proceeds 900,000 TOTAL OTHER FINANCING SOURCES(USES) - 827,800 1,924,020 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 164,268 (10,078 (250,420) (2,130,920) � AVAILABLE ENDING FUND BALANCE(DEFICIT) (10,078) (250,420) (2 130 920) wY 218 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 242:STREET CONSTRUCTION FUND Expenditures 242-362-5504 Continuing Projects 7245 State Street Phases 1B&3(STIP Funded) $ 1,896,500 7246 Harriman Place Realignment-Phase I(Infrastructure Bank Loan) 898,800 7247 1215 Widening-Master Plan of Aesthetics&Landscape 12,100 7332 Seismic Retrofit-Four Bridges(Grant Portion) 256,300 7121 Mt Vernon Bridge (HBRRP Portion) 800,000 3,863,700 Proposed New Projects 7377 Harriman Place Realignment-Phases IIA&B(EDA Loan) 900,000 7405 Waterman Ave Pavement Rehab-Ward to 6th St(with County) 13,000 7354 Battery Back-Up Systems-Traffic Signals(Grant Funded) 102,300 7349 Santa Fe Depot Area Plan(CBT Grant Funds) 268,800 1,284,100 Total $ 5,147,800 219 ill I CITY OF SAN BERNARDINO PARK CONSTRUCTION FUND 243 The Park Construction Fund receives it funding from developer fees and state bond issues. These funds are then used for various park construction projects throughout the City. 2000-01 2000-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 243-000 4505 Interest on Idle Cash 34,433 26,201 21,500 18,000 4620 State Aid Park Development 642,400 2,803,500 4732 Park Development Fee 184,951 303,297 302,600 300,000 TOTAL REVENUE 219,384 329,498 966,500 3,121,500 EXPENDITURE DETAIL 243-363- 5016 Labor (proposed included with construction) 38,521 12,200 5504 Construction 268,246 740,210 239,206 3,970,800 TOTAL EXPENDITURES 268,246 778,731 251,406 3,970,800 OTHER FINANCING SOURCES(USES)243-000- 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES(USES) - - AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 813,859 764,997 315,764 1,030,858 AVAILABLE ENDING FUND BALANCE(DEFICIT) 764,997 315,764 1,030.858 181,558 wi 220 CITY OF SAN BERNARDINO BUDGET -JUSTIFICATION FY 2003-04 FUND 243: PARK CONSTRUCTION Expenditures 243-363-5504 Continuing Projects 0000 Miscellaneous Parks Construction $ 25,000 1757 Wildwood Picnic Area 18,400 1864 Rehab Security Lights 150,000 1945 Seccombe Lake Development 45,000 7264 Playgroung Equipment and ADA Surfacing 725,300 7266 Nunez Park-4th St Entrance 28,300 7267 Shade Shelters-Littlefield 20,200 7270 Blair Park/Roosevelt Bowl-ADA Restroom Compliance 70,400 7171 Anne Shirrells Park Stage 94,000 7272 Backstops and Fencing -Various Locatation 23,400 7340 Blair Parks Skateboard Park 121,600 7341 Verdemont Master Park&Trail Plan (Design Only) 10,000 7342 Citywide Trees (400) 50,000 7343 Install Bleacher Units 41,700 1,423,300 Proposed New Projects 0000 Miscellaneous Parks Construction 25,000 7343 Install Bleacher Units 60,000 7266 Nunez Park-4th St Entrance 15,000 7270 Blair Park/Roosevelt Bowl-ADA Restroom Compliance 6,900 7271 Anne Shirrells Park Stage 40,000 7355 Roofing Projects-4 locations 550,000 7436 Park Upgrades-5 locations(Prop 40) 805,600 7437 Athletic Field Lighting Controllers 135,000 221 i CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 243: PARK CONSTRUCTION 7438 Replaster Mill Center Pool 50,000 7439 Tom Gould Park- Decorative Fencing 25,000 7440 Convert Wading Pools to Water Playgrounds(4 locations) 350,000 7441 Norton Gym Floor Repair 35,000 7442 Citywide Irrigation Repairs 95,000 7443 Citywide Community Center Equipment 80,000 7444 Park Parking Lot Renovation 20,000 7445 University Heights Pocket Park 240,000 7446 Belmont Magnolia Pocket Park 15,000 2,547,500 Total $ 3,970,800__ w II 222 r r CITY OF SAN BERNARDINO CEMETERY CONSTRUCTION Fund 244 The Cemetery Construction Funds are received charged to the users of the cemetery. These funds are then used for specific capital improvements to the Pioneer Cemetery. M 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 244-000- 4505 Interest on Idle Cash 852 926 570 700 4778 Sale of Cemetery Plots 2,925 3,731 3,700 4,000 TOTAL REVENUE 3,777 4,657 4,270 4,700 EXPENDITURE DETAIL 244-364- 5504 Construction - 357 5,000 5505 Contractural 1,745 5,000 TOTAL EXPENDITURES 1,745 357 5,000 5,000 OTHER FINANCING SOURCES AND USES 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES AND USES - - - - �r AVAILABLE BEGINNING FUND BALANCE(DEFICIT 17,198 19,230 23,530 22,800 AVAILABLE ENDING FUND BALANCE(DEFICIT) 19,230 23,530 22,800 22,500 223 i CITY OF SAN BERNARDINO SEWER LINE CONSTRUCTION FUND 245 The Sewer Line Construction Fund accounts for developer fees for the expansion of the existing sewer system. There funds are used to extend and add new lines to our existing system to service the newly developed areas. 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 245-000- 4505 Interest on Idle Cash 316,881 248,769 190,000 170,000 4821 Sewer Lateral Fee 446 2,876 2,500 3,000 4822 Sewer Connection Fee 231,223 292,033 344,000 300,000 4651 Construction Reimbursement 0 0 0 815,400 TOTAL REVENUE 548,550 543,678 536,500 1,288,400 EXPENDITURE DETAIL 245-365- 5016 Labor (proposed included with construction) 700 18,141 12,000 5504 Construction 6,737 202,484 259,500 6,271,100 5182 Bad Debts 10,571 TOTAL EXPENDITURES 18,008 220,625 271,500 6,271,100 OTHER FINANCING SOURCES(USES)245-000- 6450 Transfer In 7451 Transfer Out (100,000) (100,000) (100,000) (100,000) TOTAL OTHER FINANCING SOURCES(USES) (100,000) (100,000) (100,000) (100,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 4,490,044 4,920,586 5,143,639 5,308,639 AVAILABLE ENDING FUND BALANCE(DEFICIT) 4,920,586 5,143,639 5,308,639 225,939 t 224 t. F CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 245: SEWER LINE CONSTRUCTION Expenditures 245-365-5504 Continuing Projects 7315 "E"St-Hunts Ln to McKay Dr-Line Replacement $ 504,700 7318 Sepulveda Ave-4th St to 5th St-Line Replacement 121,400 7317 Baseline-California St to Wilson-Line Replacement 609,600 7330 "H"St 17th St to 13th St-Line Replacement 835,800 7313 "E"St-2nd to 4th St-Install Liner 250,700 Subtotal 2,322,200 Proposed New Projects 7251 Sewer Pump Station Backup 15,000 7406 Sewer Main Extensions for Single Family Residential Development 150,000 7407 Extend Sewer Mains at Various Locations 100,000 7408 Rehabilitate Manholes at Various Locations 85,000 r 7409 Chandler PI-"E"St to Orange Show Rd-Line Replacement 217,000 7410 Inland Center-"H"St to 1-215 Fwy-Line Replacement 54,000 7411 Inspection of IVDA Lines 15,000 7412 Lincoln Ave-Macy St to State St-New Sewer Main 125,000 7413 State St-Lincoln Av to Roosevelt Av-New Sewer Main 55,000 7414 Roosevelt Av-Macy St to State St-New Sewer Main 81,000 7415 California St-Highland Av to Washington Av-Parallel Sewer Main 67,500 7416 Macy St-Highland Av to Washington Av-Parallel Sewer Main 362,800 7417 27th St-Gardena St to Medical Center Dr-Parallel Sewer Main 572,600 7418 Lugo St-Highland to 27th St-Line Replacement 100,000 7419 Inland Center Dr-Scenic Dr to"H"St-Replace Main 54,000 7420 Virginia St-"I"St to"H"St-Replace Main 85,000 7421 17th St-"I"St to"H"St-Replace Main 198,000 7422 Arrowhead Ave-Mill St to Chandler PI-Replace Main 1,314,000 7423 Little Mountain Dr-Northpark BI to North-Replace Main 25,000 7424 Walnut St-Muscott St to San Marcos-Replace Main 101,000 t 225 I CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION use FY 2003-04 FUND 245: SEWER LINE CONSTRUCTION 7425 44th St-Mayfield Av to Electric Av-Replace Main 28,000 7426 Alley S. of Jefferson St-to Inland Ctr Dr-Replace Main 34,000 7427 "1"St-Marshall BI to Bussy St-Replace Main 76,000 7428 35th St-Del Rey Dr to Harrison St-Replace Main 34,000 3,948,900 Total $ 6,271,100 226 ' a ' CITY OF SAN BERNARDINO PUBLIC IMPROVEMENTS FUND FUND 246 i The Public Improvements Fund are the remaining funds being held by the City from the Indian Bingo Settlement and additional funds contributed by Indian Bingo. These funds are used to complete various street improvements in the area of the Bingo facility and other special projects 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 246-000- 4505 Interest on Idle Cash 19,658 23,505 16,500 4902 Indian Bingo Contributions 100,000 TOTAL REVENUE 19,658 123,505 16,500 0 EXPENDITURE DETAIL 246-366- 5016 Labor (proposed included with construction) 564 2,900 5504 Construction 1,372 300 518,500 TOTAL EXPENDITURES 0 1,936 3,200 518,500 OTHER FINANCING SOURCES(USES)246-000- 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES(USES) - - AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 417,077 436,735 558,304 571,604 AVAILABLE ENDING FUND BALANCE(DEFICIT) 436,735 558,304 571,604 53,104 r w. 227 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 246: PUBLIC IMPROVEMENTS FUND Expenditures 246-366-5504 Continuing Projects 7136 Victoria Ave-Rehab Highland to Lynwood $ 389,000 7252 University Ave/Kendall Traffic System Interconnect 24,600 7253 Highland Ave Traffic System Interconnect 25,000 7254 Bi-Trans Advanced Traffic Management System 49,900 488,500 Proposed New Projects 7331 Victoria Ave& Lynwood Traffic Signal 30,000 Total $ 518,500 i r i 228 CITY OF SAN BERNARDINO CULTURAL DEVELOPMENT CONSTRUCTION FEE FUND 247 The Cultural Development Construction Fee Fund are funds collected from developer fees. These funds are used to provide funding for the City's Fine Arts,Civic and promotional activities. 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 247-000- 4335 Cultural Development Construction Fee 107,600 124,468 225,000 160,000 4505 Interest on Idle Cash 1,500 493 3,300 2,000 TOTAL REVENUE 109,100 124,961 228,300 162,000 EXPENDITURE DETAIL 247-367- 5016 Labor (proposed included with construction) 5504 Construction TOTAL EXPENDITURES 0 0 0 0 OTHER FINANCING SOURCES(USES)247-000- 6450 Transfer In 7451 Transfer Out (109,100) (124,961) (228,300) (162,000) TOTAL OTHER FINANCING SOURCES(USES) (109,100) (124,961) (228,300) (162,000) %W AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 0 0 0 0 AVAILABLE ENDING FUND BALANCE(DEFICIT) 0 0 0 0 229 i CITY OF SAN BERNARDINO STORM DRAIN CONSTRUCTION FUND 248 The Storm Drain Construction Fund are funds received from developers to expand or improve the City's storm drain system. These funds are used for the construction of new or expanded drainage facilities within City limits. 2000-01 2000-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 248-000 4505 Interest on Idle Cash 68,241 52,528 55,000 60,000 4651 Construction Reimbursement 250,000 4818 Storm Drain Fee 416,515 472,014 619,300 500,000 TOTAL REVENUE 484,756 524,542 674,300 810,000 EXPENDITURE DETAIL 248-368- 5016 Labor (proposed included with construction) 44,164 49,492 8,000 5504 Construction 1,606,656 291,068 126,800 2,566,400 E TOTAL EXPENDITURES 1,650,820 340,560 134,800 2,566,400 OTHER FINANCING SOURCES(USES)248-000- 6450 Transfer In 7451 Transfer Out (100,000) (100,000) (100,000) (100,000) TOTAL OTHER FINANCING SOURCES(USES) (100,000) (100,000) (100,000) (100,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 2,730,488 1,464,424 1,548,406 1,987,906 AVAILABLE ENDING FUND BALANCE(DEFICIT) 1,464,424 1,548,406 1,987,906 131,506 230 CITY OF SAN BERNARDINO BUDGET -JUSTIFICATION FY 2003-04 FUND 248: STORM DRAIN CONSTRUCTION Expenditures 248-368-5504 r Continuing Projects 7141 Timber Creek Channel $ 629,000 7143 Randall Ave SD (Reimbursement to City of Colton) 30,000 7166 Repair Railed Box Culverts (Various Locations) 58,900 7205 Mt View Ave SD Victoria to Mission Zanta Channel 25,000 I 7206 Mountain Ave-Replace 30" Metal Pipe 194,800 7255 Railto Ave SD-Intersection of Rancho Ave 72,700 7257 Town Creek SD(Design Only) 106,100 7260 Baseline Ave Master Plan(Design Only) 44,000 7302 Hospitality Ln SD-Carnegie to Harriman 123,000 7316 State Street Master Plan SD(Reimbursement to SanBag) 288,500 1,572,000 Proposed New Projects 7141 Timber Creek Channel (IVDA Portion) 250,000 7166 Repair Railed Box Culverts (Various Locations) 11,000 7167 Repair/Upgrade Cross Gutters 50,000 i 7316 State Street Master Plan SD(Reimbursement to SanBag) 308,400 7429 9th St SD-Waterman to Warm Creek 375,000 994,400 Total $ 2,566,400 231 CITY OF SAN BERNARDINO TRAFFIC SYSTEMS CONSTRUCTION FUND 250 The Traffic Systems Construction Fund are fees collected from developers to pay for traffic signal installations and upgrades necessitated by their new developments. These funds are spent to make the necessary improvements to the City's traffic system. 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 250-000- 4505 Interest on Idle Cash 25,243 24,110 22,000 15,000 4658 Federal Aid Street Construction 40,000 - 40,000 258,600 4803 Traffic System Fees 281,243 187,912 602,900 180,000 4945 Construction Reimbursement (11,158) 185,000 TOTAL REVENUE 335,328 212,022 664,900 638,600 EXPENDITURE DETAIL 250-370- 5016 Labor (proposed included with construction) 44,019 36,142 18,000 5504 Construction 66,417 225,426 362,900 1,418,100 TOTAL EXPENDITURES 110,436 261,568 380,900 1,418,100 OTHER FINANCING SOURCES(USES)250-000- 6450 Transfer In 13,800 7451 Transfer Out (25,000) (25,000) (25,000) (25,000) TOTAL OTHER FINANCING SOURCES(USES) (25,000) (11,200) (25,000) (25,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 407,775 607,667 546,921 805,921 AVAILABLE ENDING FUND BALANCE(DEFICIT) 607,667 546,921 805,921 1,421 ..Y 2?? din CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2003-04 FUND 250:TRAFFIC SYSTEM CONSTRUCTION Expenditures 250-370-5504 Continuing Projects go 1710 Mill and Macy Traffic Signal $ 117,700 (Funding$70,000 Developers Fees/$50,000 City) 7173 Tri-City Area-Update Traffic Study 38,800 7174 Waterman Ave-5th St to 30th St-Extend Signal Interconnect 51,900 ' 7176 University&Kendall-Modify Signal&Install Dual Left Turn Lanes 166,900 7177 Waterman Ave @ WashingtonBarton Rd-Upgrade Traffic Signal 22,800 7262 Campus Parkway&Kendall-Install Traffic Signal 85,000 7333 Cajon Blvd&State St-Upgrade Traffic Signal 30,000 IR 7336 Highland Ave&Guthrie St-Install Traffic Signal 20,000 7337 Tippecanoe Ave/1-10 Fwy-Interconnect(Joint with City of 31,700 Loma Linda) 7338 Upgrade Traffic Signals 87,800 Subtotal 652,600 Proposed New Projects 7177 Waterman Ave @ Washington/Barton Rd-Upgrade Traffic Signal 188,500 7262 Campus Parkway&Kendall-Install Traffic Signal 17,000 7338 Upgrade Traffic Signals 100,000 7430 Highland Ave @"E"-Upgrade Traffic Signal 35,000 7431 5th St.&"F"St.-Upgrade Traffic Signal(H.E.S.funding$30,900) 90,000 7432 "E"St&30th St-Signal Upgrade(H.E.S.funding$24,700) 75.000 7433 Little Mt Drive @ Shandin Hills Middle School-Pedestrian Signal(H.E.S. 120,000 funding$60,000) 7434 Hunts Lane and"E"St-Traffic Signal 20,000 7435 18th St&"E"St Traffic Signal($108,000 Grant) 120,000 765,500 Total $ 1,418,100 L P 2 3 M CITY OF SAN BERNARDINO $1,101,681.82 LIMITED OBLIGATION IMPROVEMENT BONDS DATED FEB,19, 1990 FORMATION DATE SEPT.8,1989 ' ASSESSMENT DISTRICT NO.985 FINAL MATURITY SEPT.2,2010 (INDUSTRIAL PARKWAY IMPROVEMENT DISTRICT) BALANCE JUNE 30,2003 $350,000 FUND 305: A.D.985 DEBT SERVICE The District is bounded on the northeast by a Santa Fe Railroad right-of-way,on the southeast by Palm Avenue,on the southwest by Interstate 215 and on the west by the San Bernardino County Flood Control Channel. The Assessment District was formed and the Bonds were issued in order to finance improvements in connection with Industrial Parkway and certain portions of Palm Avenue. The Bonds are a secured by the unpaid assessments,together with interest thereon,on parcels within the District. Installments of principal and interest sufficient to meet annual debt service on the Bonds will be billed by the County of San Bernardino to owners of parcels against which there are unpaid assessments. The assessment installments billed against each parcel each year represent pro rata shares of the total principal and interest coming due that year,based on the percentage which the unpaid assessment against that parcel bears to the total of unpaid assessments against all parcels. 2000-01 2001-02 2002-03 2003-04 i ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 305-000- 4055 A.D. 985 Assessments 59,147 84,997 59,500 60,000 4505 Interest on Idle Cash 1,951 2,478 1,200 1,300 4506 Interest on Bond Reserves 3,226 997 800 700 TOTAL REVENUE 64,324 88,472 61,500 62,000 EXPENDITURE DETAIL 305-659- 5197 Administrative Expense 6,081 7,673 6,500 6,500 • 5801 Debt Service-Principal 30,000 30,000 30,000 30,000 5802 Debt Service-Interest 32,128 29,953 27,748 25,600 �. TOTAL EXPENDITURES 68,209 67,626 64,248 62,100 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 106,035 102,150 122,996 120,248 AVAILABLE ENDING FUND BALANCE(DEFICIT) 102,150 122,996 120,248 120,148 r 234 I CITY OF SAN BERNARDINO $709,105.00 LIMITED OBLIGATION IMPROVEMENT BONDS DATED DEC.2, 1991 FORMATION DATE MAR.11,1991 ASSESSMENT DISTRICT NO.987 FINAL MATURITY SEPT.2,2011 (VERDEMONT AREA) BALANCE JUNE 30,2003 $335,000 FUND 306: A.D.987 DEBT SERVICE The District is bounded on the north by the City limit line,on the east by Walnut Avenue,on the south by State Highway 215 and Kendall Drive and on the west generally by Little League Drive. The Assessment District was formed and the Bonds were issued in order to finance the construction of roadway improvements,including excavation,grading,curbs,gutters,sidewalk and asphaltic concrete pavement,street lights,traffic signals,sewer and water improvements and related projects within the City. The Bonds are secured by the unpaid assessments, together with interest thereon,on parcels within the Assessment District. Installments of principal and interest sufficient to meet annual debt service on the Bonds will be billed by the County of San Bernardino to owners of parcels against which there are unpaid assessments. The assessment installments billed against each parcel each year represent pro rata shares of the total principal and interest coming due that year,based on the percentage which the unpaid assessment against that parcel bears to the total of unpaid assessments in connection with the financing. 2000-01 2001-02 2002-03 2003-04"-- REVENUE DETAIL 306-000- ACTUAL ACTUAL ESTIMATE PROPOSED` 4062 A.D. 987 Assessments 58,562 58,869 65,628 56,000. 4505 Interest on Idle Cash 993 1,004 589 700 4506 Interest on Bond Reserves 2,773 1,081 370 400 TOTAL REVENUE 62,328 60,954 66,587 57,100 EXPENDITURE DETAIL 306-663- 5197 Administrative Services 4,955 6,280 5,114 7,000 5801 Debt Service-Principal 25,000 25,000 25,000 25,000 5802 Debt Service-Interest 30,175 28,388 26,575 24,800 TOTAL EXPENDITURES 60,130 59,668 56,689 56,800 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 74,580 76,778 78,064 87,962 AVAILABLE ENDING FUND BALANCE(DEFICIT) 76,778 78,064 87,962 88,262 235 r CITY OF SAN BERNARDINO $1,908,064 VERDEMONT IMPROVEMENT LOAN DATED 1116193 BAL.JUNE 30,2003 $1,730,870 LOAN AGREEMENT WITH ECONOMIC DEVELOPMENT AGENCY UNPAID INTEREST $161,600 FUND 308: VERDEMONT IMPROVEMENT DEBT SERVICE r The costs of the infrastructure items necessary for the Verdemont Area exceeded the amounts to be levied under Assessment District No.987 and accordingly the City sought alternative financing sources in order to adequately fund all of the costs of the infrastructure items required for the Verdemont Area. The EDA agreed to loan to the City certain monies to fund the costs of certain infrastructure items necessary for the Verdemont Area. The City agreed to repay the EDA the loan from and to the extent funds are available to the City through the levy of developer's fees. 2000-01 2001-02 2002-03 2003-04 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 308-000- 4505 Interest on Idle Cash 3,105 6,778 619 300 4511 Palm Ave Improvement Fee 32,024 5,000 4512 Verdemont Infrastructure Fees 138,000 4,644 1,644 85,000 4818 Storm Drain Fees 106,678 1,003 24,227 25,000 TOTAL REVENUE 279,807 12,425 26,490 115,300 EXPENDITURE DETAIL 308-687- 5801 Debt Service-Principal 5802 Debt Service-Interest 326,586 66,949 27,000 115,300 TOTAL EXPENDITURES 326,586 66,949 27,000 115,300 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 101,940 55,161 637 127 AVAILABLE ENDING FUND BALANCE(DEFICIT) 55,161 637 127 127 r 1 1 r r 236 CITY OF SAN BERNARDINO $1,133,000 A.D. 1015 NEW PINE AVENUE LOAN FORMATION DATE DEC.18,1995 BALANCE JUNE 30,2003 $569,900 FUND 356: NEW PINE DEBT SERVICE The purpose of this loan was to finance the costs of the infrastructure improvements consisting of the construction of New Pine Avenue. The Sewer Line Maintenance Fund will contribute$316,500,the Sewer Line Construction Fund will contribute$316,500,and the Economic Development Agency will lend$500,000 towards the construction of New Pine Avenue. 2000-01 2001-02 2002-03 2003-04 REVENUE DETAIL 356-000- ACTUAL ACTUAL ESTIMATE PROPOSED 4064 A.D. 1015 New Pine 62,031 61,685 62,200 63,000 4505 Interest on Idle Cash 600 611 500 200' TOTAL REVENUE 62,631 62,296 62,700 63,200 EXPENDITURE DETAIL 356-628- 5197 Administrative Services 5,182 5,739 5,800 5,500 5801 Debt Service-Principal 5802 Debt Service-Interest 37,866 36,636 35,600 34,300 TOTAL EXPENDITURES 43,048 42,375 41,400 39,800 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) -629,199 -609,616 -589,695 -568,395 AVAILABLE ENDING FUND BALANCE(DEFICIT) -609,616 -589,695 -568,395 -544,995 r r u LL LU W -- LU LU fL N-N N N N N N J W yX 001 O�p O p Ono��pp 00))Om p� N � f� �1 N O�N Q O O CL Z4 �y ma � 4i pN� d m 4O�10 v N N N R O M N O Q l7 U a n �1 l0 Y l� m fV fV N ED 0 Z ¢ O 0 mj n R m N O IL j 1(p0 8 (p �(1 pp/1 {pp Z l0 I<) ^ eN-O O N f m 0 l7 fN0 n Q [gm`1_ gN O W t3 01 1N0 CL I r N N N N Ol n a I Oi Of 0 A m N N n 1[1 N N 0�i n e a m n m n n n o m N N 01-7 10 m O 0) ch N N 06.0 m O O O Z (pp (a� 0p� spy ¢ m M V f0 N lf1 N F a yp �p a pp N t0 N N l7 m tnD_ W I O Ol Z N N N O I N 0 fD l0 N d I` N 10N O1 N W 0 N �Np BO Cl)ND O l�mpO r Op/O lyp7 N om�N m OND Z Q N O tn9. v 1D O/ N O V Ol O O N N j a. 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The growth rate is tied to changes in the population and the change in California Per Capita Personal Income. On May 1, 2003 the State Department of Finance notified each city of the population changes and per capita personal income factor to be used in determining appropriation limits. Effective January 1, 2003, the change in the California Per Capita Personal Income is 2.31% and the change in the City of San Bernardino's population is 1.41%. Attached is the City's calculation for the permitted appropriations growth rate based on the above information from the State. In accordance with state law, the FY 1986-87 appropriation limit is to be used as the base year in calculating annual appropriation limits thereafter. The City of San Bernardino's FY 2003-2004 Appropriation Limit is 2.7191 times the base year limit of $72,956,219 which equals $198,378,712. Total appropriations for FY 2003-2004, subject to the limitation (see attached) equal J $67,453,000, which is $130,925,712 below the City's FY 2003-2004 Appropriations limit of$198,378,712. 240 . LLI 5 k / z 04 o \ / \ � ~ c & C 2 = o ¥ a a 2 C 7 Cl) k w a _J _J \ \ $ G \ 0 3 0 w 2 w 2 0 « % < n 0 \ R < R 2 LL o % z 2 2 _ a O q / \ o / 2 \ § < 7 2 \ \ 2 � \ \ I X / - t ] o in k Q) x � 2 7 E Q k k o o } a o o ° U) q § \ % w b R ) ? / / 2 / y F- \ + ¥ o < 2 Q « \ \ / > a. \ x x S O z 2 § 7 ƒ o [ —co o a. \ \ O \ z L) / a g 3 � k t o < § = m & O LU 3 @ - ® z < K m < O E G R 0 o r C / o ® e k a E _ « Q) < E S �_ � 2 2 « \ { \ O LLJ k / \ 9 z a § a 0: c 0 Q. / E / $ N \ 0 � k Cl) @ I CN w » a n / z 0 0 w a <LLJ~ � | C < m o / C) / C) z < C-) I 2 z ± z ° # z / z / < \ / q - -1 D � | G © i © Q \ n Co q C14 \ E \ E / \ L 241 CITY OF SAN BERNARDINO CALCULATION OF APPROPRIATIONS SUBJECT TO LIMITATION Fiscal Year 2003-04 Proceeds Non-Proceeds Budget of Taxes of Taxes Total Proceeds of Taxes Property Tax 7,955,000 7,955,000 Sales&Use Tax 31,400,000 31,400,000 Business License Tax-Revenue 4,780,000 4,780,000 Utility Users Tax 19,330,000 19,330,000 Transient Occupancy Tax 2,625,000 2,625,000 Sales Tax Public Safety 650,000 650,000 Other 713,000 713,000 From State Motor Vehicle In Lieu 11,850,000 11,850,000 155,500 155,500 Homeowners Exemption Off Highway Vehicles 5,000 5,000 SB 90 Reimbursements - 252,900 252,900 Other Other Governments CDBG Reimbursements 2,403,800 2,403,800 SBIAA Reimbursement 120,000 120,000 Mutual Aid/Disaster Reimbursement 100,000 100,000 Water Department 2,120,000 2,120,000 Locally Raised Licenses&Permits 1,933,500 1,933,500 Franchise Fees 2,631,300 2,631,300 Charges for Services 3,737,800 3,737,800 Fines and Penalties 1,046,000 1,046,000 Other Miscellaneous rr Sale of Property 460,400 460,400 Other 1,804,800 1,804,800 Rents/Commissions 488,000 488,000 Subtotal 67,453,000 29,109,000 96,562,000 Interest Earnings 650,000 650,000 Total of these Funds 67,453,000 29,759,000 97,212,000 Other Funds Not Included 42,877,700 42,877,700 Grand Total Budget 67,453,000 72,636,700 140,089,700 Appropriations Subject to Limitation n 244 i 1 Resolution No. 2003-223 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND 3 ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR 2003-2004 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS 4 REQUIRED BY ARTICLE XIII B OF THE CALIFORNIA STATE CONSTITUTION. 5 WHEREAS, the Preliminary Annual Budget of the City of San Bernardino for Fiscal Year 6 2003-2004 as amended and conditioned by orders of the Mayor and Common Council is attached � 7 to and incorporated herein as Exhibits A and B, and Schedules 1 through 13; and 8 WHEREAS, Article XIII B of the Constitution of the State of California as proposed by 9 10 the Initiative Measure approved by the people at the special statewide election held on November 11 6, 1979, provides that the total annual appropriations subject to limitation of each local 12 government shall not exceed the appropriations limit of such entity for the prior year adjusted for 13 changes in the cost of living and population except as otherwise specifically provided for said 14 Article; and 15 WHEREAS, Section 7 910 of the Government Code provides that each year the governing 16 body of each local jurisdiction shall, by resolution establish its appropriations ppropnanons luYUt for the 17 following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special 18 19 meeting and that fifteen days prior to such meeting, documentation used idetermination n the deter of 20 the appropriations limit shall be available to the public;and 21 WHEREAS, the City Council of the City of San Bernardino wishes to establish. the 22 appropriations limit for fiscal year 2003/2004 for the City of San Bernardino. 23 24 25 26 27 23 243 2003-223 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL 2 YEAR 2003-2004 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS 3 REQUIRED BY ARTICLE XIII B OF THE CALIFORNIA STATE CONSTITUTION. I 4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 5 SECTION 1. That certain document entitled "2003-2004 Preliminary Annual Budget" 7 as amended and conditioned by orders of the Mayor and Common Council, as attached hereto and 7 8 incorporated herein as Exhibits A and B, and Schedules 1-13; is hereby approved and adopted as 9 the 2003-2004 Budget of the City of San Bernardino. 10 SECTION 2. That Position Control Resolution 97-244 be updated to reflect the changes 11 in authorized positions that were incorporated in the FY 2003-2004 Preliminary Budget or were 12 authorized by orders of the Mayor and Common Council during budget deliberations. 13 SECTION 3. That Salary- Resolution 6413 be updated to reflect the changes in . 14 authorized salary ranges that were incorporated in the FY 2003-2004 Preliminary Budget or were 15 16 authorized by orders of the Mayor and Common Council during budget deliberations. 17 SECTION 4. That it is hereby found and determined that the documentation used in the 18 determination of the appropriations limit for the City of San Bernardino for fiscal year 2003-2004 19 was available to the public in the Finance Department of said City at least fifteen days prior to this 20 date. 21 SECTION 5. That the Appropriations limit for the City of San Bernardino as established 22 in accordance with Article XIII B of the Constitution of the State of California is $198,378,712. 23 24 25 26lii 271 28 244 2003-223 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL APPROVING AND ADOPTING THE CITY OF SAN BERNARDINO'S FINAL BUDGET FOR FISCAL YEAR 2 2003-2004 AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT AS REQUIRED 3 BY ARTICLE XIII B OF THE CALIFORNIA STATE CONSTITUTION. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a i oint regular meeting thereof, held 6 on the 4th day of_ August , 2003, by the following vote, to wit: 7 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT ESTRADA x 8 LONGVILLE x 9 10 MCGINNIS x DERRY x 11 SUAREZ x 12 13 ANDERSON x MCCAMMACK x 14 ' 15 16 CITY-CLERK 17 18 The foregoing Resolution is hereby approved this 'h'IA day of August ,2003. 19 t 20 JUD • H VALLES, Mayor Cit San Bernardino 21 'Approved as to form and 22 legal content: 23 , 24 25 B : JAMES F. PENMAN, City Attorney 26 ' 27 28 r 245 i GLOSSARY OF BUDGET TERMS Account: A subdivision within a fund for the purpose of classifying transactions. Account Number: A numeric identification of the account. Typically a unique number or series of numbers. The City of San Bernardino's number structure is comprised of three fields of characters. They are as follows: Fund Number—Department Number — Object Code and looks like (000-000-0000). Adopted Budget: A budget which typically has been reviewed and "Adopted" (approved) by the Mayor and Common Council prior to the start of a fiscal year. The legal authority to expend money for specified purposes in the fiscal year time period. 1 Appropriate: Set apart for, or assign to, a particular purpose or use. Appropriation: An authorization by the Mayor and Common Council to make expenditures and to incur obligations for specific amounts and purposes within a specific time frame. Appropriations Limit: As defined by Section 8 of Article XIIIB of the California Constitution, enacted by the passage of Proposition 4 at the November 6, 1979, general election, the growth in the level of certain appropriations from tax proceeds are generally limited to the level of the prior year's appropriation limit as adjusted for changes in cost of living and population. Other adjustments may be made for such reasons as the transfer of services from one government entity to another. Assessed Valuation: A percent of appraisal value assigned to real estate property for use as a basis for levying property taxes. Asset Forfeiture: The removal of money and property from persons involved in illegal criminal activity. Assessment: Charges made to parties for actual services or benefits received. Assessment Districts: An area where fees are assessed by the City to cover the construction, W maintenance or service costs that have occurred in that specific area. Audit: Scrutiny of the City's accounts by an independent auditing firm to determine whether the City's financial statements are fairly presented in conformity with generally accepted accounting principles. Beginning Balance: Unencumbered and unreserved resources available in a fund from the prior fiscal year after payment of prior fiscal year expenditures. Bond: A written promise from a local government to repay a sum of money on a specific date at a specified interest rate. Bonds are most frequently used to finance capital improvement projects. do 246 City of San Bernardino Glossary of Budget Terms Budget: A fiscal plan of financial operation listing an estimate of proposed applications or expenditures and the proposed means of financing them. The budget must be approved by the Mayor and Common Council prior to the beginning of the fiscal year. Budget Amendment: Any changes made to the Adopted Budget Document. (Administrative Amendment— Changes to the budget that do not require the approval of the Mayor and Common Council and may be approved administratively by the Director of Finance. Legislative Amendment — Changes to the budget that require the approval of the Mayor and Common Council and may not be approved administratively. V Budget Message/Transmittal Message: A message from the City Administrator to the Mayor and Common Council which summarizes the budget and highlights the most important aspects of "r the budget. Budget Year: The Fiscal year for which the budget is being considered; fiscal year. Budgeted Positions: Those ongoing positions approved in the final budget of the preceding g p g year. Budgeted Reserve: The anticipated portion of a fund's balance designated by the Mayor and Common Council as reserved or unavailable for appropriation. CAD/RMS System: (CAD) A Computer Aided Dispatch System used by the Police and Fire Departments. (RMS) A Records Management System used by the Police Department. Capital Outlay: Expenditures which result in the acquisition of, or addition to, fixed assets. A capital item is tangible, durable, non-consumable, and has a useful life of more than one year and a value of more than $500 per unit. Capital Projects: A major long-term construction of, or improvements to, public physical facilities. Carryover: Process of carrying a budgeted and encumbered item from the current fiscal year to the next fiscal year. The new fiscal year account will reflect the increased amount of the carryover. CATV: Cable TV Division of the City of San Bernardino. This division provides regulatory oversight of the City's cable companies for franchise compliance, consumer protection, and franchise renewal negotiations. It operates and programs two access channels, one public and one educational for the community. CDBG: Community Development Block Grant - Contributions received from the Federal Government to be used or expended for a specific purpose or activity. Certificates of Participation (COP): Obligations of a public entity based on a lease or installment sale agreement. 247 Ay City of San Bernardino Glossary of Budget Terms Charter: A formal legal document of the City which specifies its purpose and describes the organization of the City's government. Charter 186: A section in the City's Charter designating automatic pay increases or decreases depending on how the City of San Bernardino compares with surrounding cities of our size. Community Profile: Consumer Price Index (CPI): Measure of change in consumer as determined by a monthly survey of the U.S. Bureau of Labor Statistics. Debt Service: Payment of the principal and interest on an obligation resulting from the issuance of bonds, notes, or certificates of participation (COP's). Deficit: Insufficient revenues to fully support current expenditures and obligations. Department: A major unit of organization in the City comprised of subunits named divisions and responsible for the provision of a specific package of services. Depreciation: Loss in value of an asset, whether due to physical changes, obsolescence, or factors outside of the asset. Designated Fund Balance: A portion of unreserved fund balance designed by city policy for a specific future use. Division: A major sub-unit of a department with responsibility for a clearly defined portion of the service package provided by a department. EDA: Economic Development Agency EMS: Emergency Medical Service Encumbrance: The commitment of appropriated funds to purchase goods or services. An encumbrance is not an expenditure. An encumbrance reserves funds to be expended. Expenditures: The outflow of funds paid or to be paid for an asset, goods or services obtained. 46 The actual spending of governmental funds. Fiscal Year (FY): A twelve-month period of time to which an annual budget applies and at the end of which a governmental unit determines its financial position and the results of its operations. In the City of San Bernardino, it is July 1 through June 30. Fixed Asset: Assets of long-term character which are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment. Fleet: A Division of the City of San Bernardino which operates under the supervision of the Director of Public Services. This Division is responsible for acquisition, service and maintenance 248 Ali City of San Bernardino Glossary of Budget Terms of the City's vehicles and equipment. Franchise Fee: A charge for the privilege of using public rights-of-way and property within the City for public or private purposes. Fringe Benefit: Compensation that an employer contributes to its employees such as social security, retirement, life/health insurance, or training supplements. Fringe benefits can be either mandatory or voluntary. Fund: An independent fiscal and accounting entity with a self balancing set of accounts, used to record all financial transactions related to the specific purpose for which the fund was created. Fund Balance: The difference between fund assets and fund liabilities. i General Fund: The primary fund of the City used to account for all revenues and expenditures of the City not legally restricted as to use. This fund is used to accumulate the cost of the City's general operations and services such as street maintenance, parks, fire and police protection. General Government: A fund within the City budget which consists of two areas: 1) Fine Arts and Civic Activities — Which is the support of various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the Civic Affairs of the City. 2) Non-Departmental — City-wide program costs which are not directly applicable to any one City Department. Goal: A general statement of broad direction, purpose or intent, which describes the essential reason for existence and which is not limited to a one-year time frame. Generally, a goal does not change from year to year. Grant: Contributions or gifts of cash or other assets from another governmental entity or foundation to be used or expended for a specific purpose, activity or facility. Infrastructure: The physical assets of the City(Streets, water, sewer, public buildings, parks). r Internal Audit: The review of financial transactions in both the Finance Department and in operating departments for compliance with local policy and generally accepted accounting principles. Internal Service Funds: A fund established to account for the goods and services provided by one City Department to another City Department and is financed on a cost-reimbursement basis. Lease Purchase: With the approval of the Mayor and Common Council, a large p urchase of capital equipment made by the City of San Bernardino which is paid through a financial corporation in payments. The payments can be made annually, semi-annually, quarterly or monthly. Liquidation: To convert assets into cash. Mid-Year Budget Review: A review of actual expenditure and reserves vs budgeted amounts 249 City of San Bernardino Glossary of Budget Terms half way through the fiscal year. Reserve and expenditure estimates may be revised based on actuals and new information not available at time the budget was adopted. MIS: Management Information Systems Division of the City of San Bernardino. This Division provides technology creation, maintenance, and general automation support to all City Departments. W, Memorandum of Understanding (MOU): The result of labor negotiations between the City of San Bernardino and its various bargaining units. Non-Departmental: Appropriations of the General Fund not directly associated with a specific department. Expenditure items and certain types of anticipated general savings are included. Ordinance: A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries. Organizational Chart: A chart showing the interrelationships of positions within an organization in terms of authority and responsibilities. Outsource: The contracting of public services to an outside vendor. Overtime: Time worked in excess of an agreed upon time for normal working hours by an employee. Hourly or non-exempt employees must be compensated at the rate of one and one-half their normal hourly rate for overtime work beyond 40 hours in a work week. PERS: Public Employees Retirement System — The retirement system, administered by the State of California, to which all permanent City employees belong. Preliminary Budget Document: An unapproved draft document listing an estimate of proposed applications or expenditures and the proposed means of financing them for a certain fiscal year. Proposition 218: The law which governs whether or not a City can approve/impose a tax without an electoral vote. Purchase Order: An order issued by the Purchasing Department which authorizes the delivery of specific goods or services, and incurring a debt for them. Reserve: The portion of a fund's balance legally restricted for a specific purpose and, therefore not available for general appropriation. Resolution: A special order of the Mayor and Common Council which has a lower legal standing than an ordinance. Revenues: Funds received from various sources and treated as income to the City which are used to finance expenditures. These funds are received from sources such as local taxes, state shared revenues, fees charged, interest on investments and fines and forfeits. Salary Savings: Salary savings reflect personnel cost savings resulting from vacancies and as a 2,50 City of San Bernardino Glossary of Budget Terms result of employee turnover. Shortfall: The forecast amount, which will become a deficit to the City once all revenues and expenditures have been calculated. Special Revenue Funds: A governmental fund type used to account for specific revenues that are legally restricted to expenditures for particular purposes. Summary Budget: Taxes: Charges made against the public by a government to obtain the money it needs to finance its activities. Transient Occupancy Tax (TOT): A tax imposed on travelers who stay in temporary lodging M facilities within the City. Undesignated Fund Balance: The unrealized balance of an account once all revenues and dw expenditures have been calculated. Utility Users Tax: Per the City of San Bernardino Municipal Code Chapter 3.44, a tax is imposed on users of utilities within the City, such as cable, gas, electric, and telephone, at a rate of 8%. This tax is a major revenue source for the City of San Bernardino. Vacancy Factor: The calculated savings of vacant positions and expenditure savings within City Departments. Vendors: Persons or companies providing services to the City of San Bernardino for payment. J 1 r r 251 t F ABBREVIATIONS AND 1 ACRONYMS GUIDE i Air Q ty uali Management District AQMD (Also known as South Coast Air Quality Management District—SCAQMD) Americans with Disabilities Act ADA Assembly Bill AB Assessment District AD Assess or's Parcel Number APN Business Registration Certificate BRC (Also known as Business License) Computer Aid Dispatch CAD (Also known as Computer Aided Design) California Environmental Quality Act CEQA li" Certificates of Participation COP Citizens Option for Public Safety COPS ECommunity Development Block Grant CDBG Community Development Commission CDC Comprehensive Annual Financial Report CAFR Conditional Use Permit CUP Consumer Price Index CPI Drug Abuse Resistance Education DARE Development Review/Environmental Review Commission DRC/ERC Economic Development Agency EDA (Also known as Former Redevelopment Agency— RDA) P 5 2 City of San Bernardino Abbreviations and Acronv ns Guide Emergency Medical Service EMS Environmental Impact Report EIR Fair Political Practices Commission FPPC Fiscal Year FY General Plan Amendment GPA Geographical Information Systems GIS Government Code GC Inland Valley Development Agency IVDA Joint Powers Authority (generic) JPA Legislative Review Committee LRC Local Agency Formation Commission LAFCO Management Information Systems MIS Mayor and Common Council M&CC Memorandum of Understanding MOU Municipal Code MC (Also known as San Bernardino Municipal Code— SBMC) Norton Air Force Base (former) NAFB Online Computer Library Center OCLC Problem Oriented Policing POP Public Employees Retirement System PERS Public Information Officer PIO Records Management Systems RMS San Bernardino Association of Governments SANBAG 253 t City of San Bernardino Abbreviations and Acronyms Guide San Bernardino International Airport Authority SBIAA R San Bernardino Joint Powers Financing Authority SBJPFA San Bernardino Unified School District SBUSD Senate Bill SB 1 Southern California Association of Governments SCAG Transient Occupancy Tax TOT (Also known as Transient Lodging Tax—TLT) Underground Utility District UUD Utility Users Tax UUT 1 i 254 rr. w INDEX AdoptedGoals.................................................................... xxx Abbreviations and Acronyms .................................................................... 252 i Air Quality Management (AB2766).............................................................. 145 AnimalControl...................................................................................... 147 Animal Control— Field Services................................................................. 150 Animal Control—Shelter Services.............................................................. 151 AppropriationsLimit............................................................................... 240 AquaticSports ...................................................................................... 118 AssetForfeitures..................................................................................... 152 Budget Calendar BudgetMessage...................................................................................... i Budgeted Personnel Summary .................................................................... 17 Budgeted vs. Actual Revenues—Budget Charts............................................... 38 Budgeting and Accounting Policies iii ,.� Building Inspection Services....................................................................... 74 Building Maintenance .............................................................................. 82 Business Registration ............................................................................... 47 CableTV .............................................................................................. 156 CapitalProjects ..................................................................................... 207 CarouselMall............................................................................•............. 124 Cemetery . 158 Cemetery Construction Fund (CIP) ............................................................. 223 Center for Individuals with Disabilities (CID)................................................ 11 CityAdministrator.................................................................................. 39 CityAttorney......................................................................................... 41 CitvClerk............................................................................................. 43 32 City Organizational Chart ........................................................................ CityJail................................................................................................ 136 CityTreasurer....................................................................................... 49 CivilService.......................................................................................... 51 CodeCompliance ................................................................................... 53 CodeEnforcement .................................................................................. 55 CommonCouncil ................................................................................... 60 Communications Operations...................................................................... 180 Community Centers ............................................................................... 117 CommunityProfile.................................................................................. xxxi Concrete ............................................................................................. 144 Construction Districts.............................................................................. 191 CrimeFree Programs .............................................................................. 134 Cultural Development Construction Fund (CIP)............................................. 229 CustodialMaintenance ........................................................................... 81 DebtService—AD 985 ............................................................................ 234 DebtService— AD 987............................................................................. 235 DebtService - Verdemont Improvement...................................................... 236 Debt Service—Equipment Lease Schedule ................................................... 238 Debt Service— Facilities Lease Schedule ...................................................... 239 Debt Service—New Pine ......................................................................... 237 255 Detail of Interfund Transactions ............................................................... 13 DevelopmentService .............................................................................. 62 DisasterPreparedness ............................................................................ 96 Dispatch —Fire ..................................................................................... 95 Dispatch —Police ................................................................................... 131 Distressed Neighborhoods Grant ............................................................... 137 Downtown Parking District AD 947 ............................................................ 198 Drug/Gang Education ............................................................................. 155 Elections (City Clerk Dept) ...................................................................... 46 EmergencyOperations ............................................................................ 92 Employee Training Programs ................................................................... 103 EngineeringDesign ................................................................................ 66 Estimated General Fund Revenues ............................................................. 3 Estimated Revenues and Expenditures—General Fund..................................... 2 Estimated Other Funds Revenues............................................................... 6 Expenditure Summary by Department & Fund.............................................. 10 Facilities Management.............................................................................. 76 Field Engineering/Inspection ..................................................................... 67 FinanceDepartment ................................................................................ 84 Fine Arts & Cultural Affairs ..................................................................... 98 Fire Department 89 .................................................................................. FirePrevention....................................................................................... 93 Fleet Services • 175 GalaxyBallroom .................................................................................... 116 r GasTax—CIP ....................................................................................•• 207 General Fund Expenditures.................................................................... 39-144 General Government........................................... .......................... 97 r. Glossary ............................................................................................. 246 GraffitiRemoval.................................................................................... 58 GrantBudgets ...................................................................................... 199 Grant—Cops Distressed Neighborhoods ...................................................... 137 Half Cent Sales & Road Tax...................................................................... 210 t HousingImprovement ............................................................................. 59 HumanResources................................................................................... 100 InformationSystems ............................................................................... 177 ' LandscapeDistricts................................................................................. 193 Liability............................................................................................... 181 Library...................................... ......................................................... 160 Major Revenue Sources Comparison Budget Charts..................................... 36 Mayor................................................................................................. 104 MissionStatement ................................................................................. xxix National Pollution Discharge Elimination System (NPDES)............................... 71 Neighborhood Revitalization .............................................. 56 ....................... Non-Departmental................................................................................... 99 NortonGym .......................................................................................... 116 ParkConstruction Fund (CIP)................................................................... 220 Park Extension ................. . . ......................................... ......................... 216 Parking & Business Improvements.............................................................. 197 ParkingControl..................................................................................... 83 ParkingDistricts..................................................................................... 197 256 r ParkMaintenance.................................................................................. 111 Parks, Recreation & Community Services..................................................... 108 ' Plan Check........................................................................................... 75 Planning 73 PoliceDepartment................................................................................... 119 Police Identification & Property ................................................................ 129 Police Investigations ............................................................................... 128 Police Multiple Enforcement Team (MET) .................................................. 126 PolicePatrol......................................................................................... 123 Police Personnel & Training .................................................................... 133 PoliceRecords ...................................................................................... 132 Police Support Services/Financial Unit......................................................... 130 PoliceTraffic........................................................................................ 127 Police Vice & Narcotics........................................................................... 125 Print Shop 183 Projected Administrative Expenditures (Chart) ............................................. 35 I Projected General Fund Expenditures (Chart)........... . ..............................• 34 Projected General Fund Revenues—Budget Charts . 33 Property Taxes (Chart) ............................................................................ 37 Public Information ...............................................•..........................•..•.... 107 Public Improvements Fund .. 227 PublicServices...................................................................................... 138 Purchasing .......................................................................................... 87 RealProperty........................................................................................ 65 Records Information Management.............................................................. 48 Recycling/Environmental ........................................................................ 168 �.' Recreation............................................................................................ 112 Resolution —Budget ................................................................................ 243 Refuse................................................................................................. 162 Refuse—Automated Residential Collection .................................................. 165 Rightof Way......................................................................................... 143 Sales Tax (Chart) 36 ...................................................... Senior Citizens Center ............................................................................ 115 Sewer Line Construction Fund (CIP).......................................................... 224 SewerLine Maintenance.......................................................................... 169 SoccerFields ........................................................................................ 171 Stadium............................................................................................... 173 Station Command - Police ....................................................................... 122 Street Construction Fund (CIP) ................................................................. 218 StreetLighting...................................................................................... 72 StreetMaintenance................................................................................. 141 StreetSweeping...................................................................................... 167 Street Tree Maintenance.......................................................................... 142 Storm Drain Construction Fund (CIP) ........................................................ 230 Subscription Refuse Services .................................................................... 166 Summary of Revenues, Expenditures, and Transfers:..::: :•:............................... 1 Summary of Revenues by Fund (Historical) . 11 Summary of Expenditures By Dept/Fund (Historical) ...................................... 12 TelephoneSupport Fund ......................................................................... 185 Traffic—Police...................................................................................... 127 257 TrafficCongestion ................................................................................. 214 TrafficEngineering................................................................................. 68 Traffic Signals 69 Traffic Signing & Striping........................................................................ 70 Traffic Systems Construction Fund (CIP)...................................................... 232 UtilityFund.......................................................................................... 187 VehicleMaintenance................................................................................ 94 Vision/Mission Statement .......................................................................... xxix WeedAbatement .................................................................................... 57 WestSide Community Center..................................................................... 114 WorkersCompensation ............................................................................ 189 ' i i 1 i 1 1 258 '