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HomeMy WebLinkAbout05.H- Fire 5.H RESOLUTION (ID # 3806) DOC ID: 3806 A CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Agreement From: Thomas Hannemann M/CC Meeting Date: 06/01/2015 Prepared by: Shannon Mead, (909) 384- 5286 Dept: Fire Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Identifying the Terms and Conditions for Fire Department Response Away from Their Official Duty Station and Assigned to an Emergency Incident. (#3806) Current Business Registration Certificate: No Financial Impact: There is no cost to the General Fund for participating in the California Fire Assistance Agreement (CFAA)for Local Government Fire and Emergency Assistance to the State of California and Federal Fire Agencies and updating the Salary Survey for Administrative Rate and Personnel. The agreement is to recognize the City of San Bernardino's participation in the mutual aid system and adopt a resolution that personnel is compensated "portal to portal" instead of CFAA new criteria of actual hours. Reimbursable incidents, after a 12 hour free period, are reimbursed based on the rates on file with California Governor's Office of Emergency Services, Fire Rescue Division, at the time of dispatching. Cost recoveries for Fire Department personnel and equipment for eligible incidents are deposited into the City's General Fund revenue account#001-200-4619 (State/County Disaster Reimbursement). Motion: Adopt the Resolution. Background: San Bernardino City Fire Department is requesting authorization to update our CFAA Salary Survey/Actual Administrative Rate including a Governing Body Resolution (GBR). The California Governor's Office of Emergency Services is requiring all participating agencies to complete this survey and to either provide a current MOU or GBR defining the details of compensation for all fire department employees utilized in the California Master Mutual Aid system. Specifically, providing the current rates and affirmation that our employees are compensated from the time they are dispatched until they return ("portal to portal" in Section 3 of the proposed GBR). The survey and GBR will be kept on file with the State to insure that the City of San Bernardino is compensated in full for the use of our personnel and equipment. Absent this agreement we would be reimbursed for actual hours worked, not standby or travel time, and at a reduced "Personnel Base Rate" of compensation applied to agencies without these documents on file. The rate is significantly less than our cost and would cause an imbalance in the Fire Department budget. City Attorney Review: Updated: 5/28/2015 by Jolena E. Grider A Packet Pg. 66 5.H 3806 Supporting Documents: CFAA Resolution for June 1 2015(DOC) CalOES-2015 CFAA Agreement with Signatures (PDF) 2015 Salary Survey (PDF) Updated: 5/28/2015 by Jolena E. Grider A Packet Pg. 67 I I RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO IDENTIFYING THE TERMS AND CONDITIONS FOR FIRE 3 DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION 4 AND ASSIGNED TO AN EMERGENCY INCIDENT. 5 WHEREAS,the City of San Bernardino Fire Department is a public agency located in the County of San Bernardino, State of California; and 6 7 WHEREAS,it is the City's desire to provide fair and legal payment to all its employees for time worked; and 8 v, WHEREAS,the City has in its employ, Fire Suppression response personnel 9 including: Fire Chief, Deputy Fire Chief, Battalion Chief, Fire Captain, Engineer, co Firefighter/Paramedic and Firefighter; and 10 a WHEREAS,the City will compensate its employees portal to portal while in the v 11 .. course of their employment and away from their official duty station and assigned to an 12 emergency incident, in support of an emergency incident, or prepositioned for emergency response; and 13 r WHEREAS,the City will compensate its employees overtime in accordance with N 14 their current Memorandum of Understanding, or other imposed terms in the absence of a c 15 Memorandum of Understanding, while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency o 16 incident, or prepositioned for emergency response. o .2 17 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND o 18 COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: Q Q 19 SECTION 1. Personnel shall be compensated according to the Memorandum LL U 20 of Understanding, Personnel Rules and Regulations, and/or other directives that identify 21 personnel compensation in the workplace. a 22 a 23 SECTION 2. The City of San Bernardino will maintain a current salary 24 survey or acknowledgment of acceptance of the "base rate" on file with the California 25 26 Governor's Office of Emergency Services, Fire Rescue Division. 0 27 28 1 Packet Pg. 68 :� 5Ha , Adwkh 1 SECTION 3. Personnel will be compensated portal to portal beginning at the 2 time of dispatch to the return to jurisdiction when equipment and personnel are in service and 3 available for agency response. 4 SECTION 4. Fire Department response personnel include: Fire Chief, 5 Deputy Chief, Battalion Chief, Fire Captain, Engineer, Firefighter/Paramedic, Firefighter and 6 7 single resource overhead positions. a� 8 9 /// Cn 10 /// a UL 11 12 °co Ln 13 0 14 /// N 15 0 16 /// C 0 17 o 18 /// Q 19 U- 20 /// 21 /// U f6 22 /// a 23 /// 24 25 26 27 28 /// 2 Packet Pg. 69 illl 1 COUNCIL OF THE CITY OF RESOLUTION OF THE MAYOR AND COMMON 2 SAN BERNARDINO IDENTIFYING THE TERMS AND CONDITIONS FOR FIRE DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION 3 AND ASSIGNED TO AN EMERGENCY INCIDENT. 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting 7 thereof, held on the day of , 2015,by the following vote,to wit: 8 9 Council Members: AYES NAYS ABSTAIN ABSENT �a 10 MARQUEZ a 11 BARRIOS v 12 ° VALDIV IA =' 13 T" 0 14 SHORETT N 15 NICKEL 0 16 JOHNSON = 0 17 MULVIHILL o 18 a 19 U- Georgeann Hanna, City Clerk v 20 21 The foregoing resolution is hereby approved this day of , 2015. E 22 a 23 R. Carey Davis, Mayor 24 City of San Bernardino 25 Approved as to form: 26 Gary D. Saenz, City Attorney 27 By. 28 3 Packet,Pg.70 5 H.ti Cal OES# 605 CAL FIRE# 7CA02564 USFS# 15-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI AGREEMENT FOR LOCAL GOVERNMENT FIRE AND EMERGENCY ASSISTANCE TO THE STATE OF CALIFORNIA AND FEDERAL FIRE AGENCIES Between STATE OF CALIFORNIA, GOVERNOR'S OFFICE OF EMERGENCY SERVICES; STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY AND FIRE PROTECTION; USDA FOREST SERVICE,PACIFIC SOUTHWEST REGION; cn Q USDI BUREAU OF LAND MANAGEMENT, CALIFORNIA STATE OFFICE; a U- c� USDI NATIONAL PARK SERVICE, PACIFIC WEST REGION; 0 USDI FISH AND WILDLIFE SERVICE, PACIFIC SOUTHWEST REGION; and M USDI BUREAU OF INDIAN AFFAIRS, PACIFIC REGION c a� THIS AGREEMENT made and entered into on last date signed by and between the State of California, co Governor's Office of Emergency Services, hereinafter referred to as Cal OES; the State of California, y Department of Forestry and Fire Protection, hereinafter referred to as CAL FIRE;the USDA Forest c Service, Pacific Southwest Region; the USDI Bureau of Land Management (BLM), California State Office; the USDI National Park Service (NPS), Pacific West Region; USDI Fish and Wildlife Service (FWS), Pacific Southwest Region, and USDI Bureau of Indian Affairs (BIA), Pacific Region, hereinafter referred to as the Federal Fire Agencies; all parties hereinafter referred to as the Cal OES, Q CAL FIRE, and the Federal Fire Agencies, under the provisions of the Act of December 12, 1975, PL 94-148, the Act of April 24, 1950 (16 USC 572), the Reciprocal Fire Protection Act, 42 USC 1856a, the U Disaster Relief Act of 1974, PL 93-288, and The Federal Land Policy and Management Act of 1996, c (PL 94-579, Sec, 307(b)). N W 0 NAME U This Agreement shall be entitled"Agreement for Local Government Fire and Emergency Assistance to the State of California and Federal Fire Agencies", hereinafter referred to as the s "California Fire Assistance Agreement", or CFAA. Y Q RECITALS 1. The Federal Fire Agencies are responsible for providing a level of wildland fire protection for federal lands, as designated by Congressional action and Federal policy; and 02. CAL FIRE is responsible for providing a level of wildland fire protection for State Responsibility Area lands, as designated by the State Board of Forestry and Fire Protection; and Pagel Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 packet Pg.71 5.H.b Cal OES# 605 CAL FIRE# 7CA02564 USFS# 15-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI 3. For efficiency and effectiveness, CAL FIRE and the Federal Fire Agencies may exchange protection area responsibilities with the understanding that Local Responsibility Area lands are not part of this Agreement or included in the exchange; and aD 4. Cal OES is responsible to provide for systematic mobilization, organization, and operation of necessary fire and rescue resources through the California Fire and Rescue Mutual Aid System in n, mitigating the effects of disasters and to ensure that the responding agencies understand the f6 terms and conditions of the Agreement applicable to their response; and N 5. Cal OES, CAL FIRE , the Federal Fire Agencies, and local agencies, at times of severe wildfire c"i conditions and other emergencies, often have need of emergency apparatus and/or personnel to c provide fire protection or perform other tasks during control actions; and M 6. Cal OES,through the California Fire and Rescue Mutual Aid System, has such emergency apparatus and personnel, which may be available in the spirit of cooperation for dispatch and use; and a> in- 10 7. It is desirable that Cal OES, CAL FIRE, and the Federal Fire Agencies establish and enter into 3 an Agreement for the prudent use of such emergency apparatus and personnel; and c d E 8. Cal OES, CAL FIRE, and the Federal Fire Agencies will generally use this Agreement for engines, water tenders, and overhead to address incidents once local agreement resources are ¢ exhausted, or where a local agreement is not in place; and a U- 9. This Agreement may be used to reimburse overhead for incident management teams where a LO local agreement is not in place; and N d� 10. Cal OES, CAL FIRE and the Federal Fire Agencies shall use this Agreement as the fiscal p authority for reimbursing local government agencies for the use of their resources. Annual v operating plans may be utilized at the local level to facilitate administrative and operational c issues; and E v 11. When this Agreement is exercised to obtain Cal OES resources and/or resources through the California Fire and Rescue Mutual Aid System, those resources will be reimbursed pursuant to ¢ this Agreement; and 12. When ordering any resource in Recital 5 of this Agreement from other agencies through the California Fire and Rescue Mutual Aid System, a local agency may utilize this Agreement as the fiscal authority for reimbursing other local agencies; and 0 Page 2 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.72 5Hb Cal OES# 605 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI 13. Responsibility for determining the basis for requesting assistance through this Agreement rests with the Incident Commander or through the Emergency Command Center. The Incident Commander is responsible for all assignments and tactical decisions for resources obtained through this Agreement; and v 14. Except as otherwise provided in Recital 25 of this Agreement, all parties to this Agreement hereby waive claims between and/or against each other arising from the performance of this i Agreement, for compensation for loss or damage to each other's property, and personal injury 14 including death, of employees, agents, and contractors, except that this waiver shall not apply to N intentional torts; and U- 15. Agreement Committee c co M 15.1 California Fire Assistance Agreement Committee. A California Fire Assistance Agreement Committee (the `Committee') shall be formed by Cal OES for the purpose of negotiating the terms of the CFAA, and for maintenance of the Agreement. For the purposes of coordination, Cal OES Fire and Rescue Division Chief, or the Chiefs designee, shall serve as the Chairperson. a, in 15.2 Composition of the Committee. The Committee shall consist of Cal OES, CAL FIRE, the 3 Federal Fire Agencies, and three advisory representatives from local government fire agencies in = California: one from Northern California, one from Southern California, and one representing volunteer fire departments. The local government agency representatives shall be appointed by L the Chairperson of the State of California Fire and Rescue Advisory Committee/FIRESCOPE, Q Board of Directors. a Q U- 15.3 Meetings to establish reimbursement rates and new methods of reporting or invoicing. The Committee will meet in person annually to establish the Base Administrative Rate, Personnel N Base Rates, and Equipment Rates to become effective upon publication of the rate letter each N year. These rates will be published annually by Cal OES Fire and Rescue Division, in an p "Agreement for Local Government Fire and Emergency Assistance to the State of California and v Federal Fire Agencies Rate Letter". d E The Committee will also review the Average Actual Rates, Actual Administrative Rates, Workers' Compensation Rates, and the Unemployment Rates on file with Cal OES Fire and Rescue Division, as well as negotiate procedural changes. The Average Actual Rates, Actual Administrative Rates, Workers' Compensation Rates, and Unemployment Rates are subject to change throughout the year due to labor negotiations, cost of living increases, and insurance rate recalculations, etc. 15.4 Change in rates after the publication of the Annual Rate Letter. Cal OES will monitor and track the Federal Emergency Management Agency(FEMA) Schedule of Equipment Rates and will notify the Committee of any rate changes. The Committee will, at a minimum, conduct a Page 3 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 packet Pg. 73 CalOES# 605 - CAL FIRE# 7CA02564 USFS# 15-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 conference call to formally discuss the new rates and determine if they are valid for a revised rate letter publication. Cal OES will forward the revised rates to the CFAA signatories for a two w process is complete and approved, a revised rate letter will be week review. Once the revie , p p pp established and released for publication to the California Fire and Rescue Mutual Aid System Agencies. d 15.5 Meetings to re-negotiate the Agreement. The Committee shall schedule meetings to begin no N later than 12 months before the expiration date of the CFAA for the purpose of re-negotiation. It M is recommended that the Committee produce the final document for signatures no later than six Cn months before the expiration date of the Agreement. Q U_ U The Committee will meet as necessary to make adjustments or changes to the Agreement. cc 0 0 M THEREFORE,it is agreed as follows: N d L TERMS AND CONDITIONS as Incorporation of Exhibits into Agreement N 16. The following exhibits are incorporated into this Agreement: 3 c aD E A. Reimbursement Policy and Procedures d B. ICS Type 3, 4, 5, 6, & 7 Engine, Equipment, Personnel, & Training Standards for Fire and a Emergency Assistance Q C. Reimbursement for Personnel Rotation LL D. Communications Capabilities U E. ICS Tactical Water Tender, Equipment, Personnel, and Training Standards for Fire and c Emergency Assistance F. FEMA Equipment Rate Formula W G. Reimbursement Policy and Procedures for Outside the State of California Assignments v H. In-State Travel and Incident Related Expenses I. Definitions Exhibits to the Agreement may be revised upon request of the signatory agencies. The latest r revision of any exhibit will be automatically incorporated into this Agreement without requiring a a formal modification as defined in Recital 34. Page 4 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 packet P 9�74 5.H.b CalOES# 605 - CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Requests for and Release of Emergency Apparatus and Personnel 17. Under this Agreement, Cal OES, CAL FIRE, the Federal Fire Agencies, and local agencies may request emergency apparatus and personnel from the California Fire and Rescue Mutual Aid System. Resources ordered pursuant to this Agreement will be processed through the California Fire and Rescue Mutual Aid System. Cal OES will fill these orders by following the procedures set forth in the California Fire Service and Rescue Emergency Mutual Aid Plan. i m 18. Cal OES, CAL FIRE and the Federal Fire Agencies will use the current Resource Order Form co (automated Resources Ordering and Status System, or equivalent) for all requests. Cal OES, a CAL FIRE, and the Federal Fire Agencies shall not be responsible for any emergency apparatus v and personnel not confirmed by their respective order and request number(s). Cal OES, CAL to FIRE, and the Federal Fire Agencies are responsible for documenting within the request that the resources are being ordered under this Agreement. N m L 19. Cal OES, CAL FIRE, the Federal Fire Agencies, and local agencies release or reassignment of emergency apparatus used pursuant to this Agreement will be coordinated through the on-scene a, Cal OES Fire and Rescue Chief Officer, the local jurisdiction agency representative, or their co authorized representative. The Cal OES Chief officer or representative will ensure the inspection 3 and inventory of such emergency apparatus prior to release to its home base in accordance with incident-established inspection and demobilization procedures. E d d L Protective Clothing and Equipment Q Q 20. It shall be the responsibility of the jurisdiction sending emergency personnel to ensure that such v personnel are provided protective clothing and equipment as required by the most current version LO of the rules found at California Code of Regulations, Title 8, Section 3410, Article 10.1, Section N 3401, et seq. w 0 Emergency Apparatus v r c 21. Emergency apparatus shall meet minimum ICS type standards. E Communications Capabilities a 22. Strike Team/Task Force Leaders. It shall be the responsibility of the jurisdiction sending a Strike Team/Task Force Leader to ensure that the leader has adequate communications capability. Adequate communications capability is identified and defined in the Statewide FIRESCOPE Frequency Plan. Page 5 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet.Pg.75 5.H.b Cal OES# 605 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Emergency Apparatus. It shall be the responsibility of the jurisdiction sending emergency apparatus to ensure that the emergency apparatus has common communications capability with the Strike Team/Task Force Leader. It is desirable that emergency apparatus have adequate communications capability as defined above. CD Reimbursement Procedures 3 23. Provisions and procedures for reimbursement by Cal OES, CAL FIRE, and the Federal Fire M Agencies for fire and emergency assistance are defined in Exhibit"A", Reimbursement Policy and Procedures. CAL FIRE and the Federal Fire Agencies will provide Cal OES Fire and Rescue Division with current billing addresses. Reimbursement for personnel on Cal OES- c) owned emergency apparatus shall be to local jurisdictions that provide such personnel by to apparatus assignee Agreement with Cal OES. CO 24. It is desirable that Cal OES, CAL FIRE, and the Federal Fire Agencies establish a system that supports the electronic processing of salary surveys, invoices, and other pertinent documents. a� Reimbursement for Emergency Apparatus Loss or Damage CO 25. Cal OES, CAL FIRE, and the Federal Fire Agencies may reimburse California Fire and Rescue Mutual Aid System Agencies providing resources through the California Fire and Rescue Mutual Aid System for the cost of emergency apparatus or equipment loss or damage where the loss or damage is directly attributable to the incident, and where the local agency, its employees, and/or a operational failures in the emergency apparatus or support equipment are not a contributing Q factor to such damage or loss. Loss or damage to local agency emergency apparatus or support v equipment while travelling to or from an incident, and repairs due to normal wear and tear or due ,r, to negligent or unlawful operation by the operator, shall be the responsibility of the local agency N providing the emergency apparatus or support equipment. cis W 0 26. Loss or damage to local agency emergency apparatus or support equipment occurring on an v incident is to be reported to the incident finance section to ensure proper documentation and r investigation. E 27. Except as otherwise provided in Recital 25 of this Agreement, all parties to this Agreement .2 hereby waive claims between and/or against each other arising from the performance of this Agreement for compensation for loss or damage to each other's property, and personal injury including death of employees, agents, and contractors. This waiver shall not apply to intentional torts. Page 6 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 packet Pg.76 5.H.b Cal OES# 605 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Claims Dispute Resolution 28. Should a California Fire and Rescue Mutual Aid System Agency not be able to resolve a claim regarding compensation, reimbursement damage orequipment re air through negotiation with a m i forest agency, it should contact the appropriate agency's claims division, listed below: Cn 28.1 California Department of Forestry and Fire Protection Incidents: M Victim Compensation and Government Claims Board N 630 "K" Street U- Sacramento, CA 95814 v cfl 0 28.2 U. S. Forest Service Incidents: co Albuquerque Service Center Claims Management 10113 Sun Ave.NE M Albuquerque,NM 87109 in 28.3 National Park Service Incidents: Fire Management Office National Park Service E 333 Bush St., Suite 500 L San Francisco, CA 94104 c' Q a 28.4 Bureau of Land Management Incidents: v Bureau of Land Management ,n Branch of Fire and Aviation Management N 2800 Cottage Way co Sacramento, CA 95825 p ca U 28.5 Fish and Wildlife Service Incidents: Fish and Wildlife Service Pacific Southwest Region 2800 Cottage Way, W 1834 Sacramento, CA 95825 a 28.6 Bureau of Indian Affairs Incidents: Bureau of Indian Affairs Branch of Fire and Aviation Management 2800 Cottage Way,Room W-2820 Sacramento, CA 95825 Page 7 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 packet Pg.77 CalOES# 605 - CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Examination and Audit 29. California Fire and Rescue Mutual Aid System Agencies and Cal OES shall be subject to examination and audit for five years after the final payment under the terms of this Agreement. Examination and audit shall be confined to those matters connected with the performance of this Agreement including, but not limited, to the cost of administration. N Appropriated Fund Limitation 30. Nothing herein shall be interpreted as obligating any parties herein to expend funds, or as involving the United States or the State of California in any contract or other obligation for the v future payment of money in excess of appropriations authorized by law and administratively CD allocated for the work contemplated in this Agreement. co Officials Not To Benefit w iv 31. No member of, or Delegate to, Congress or Resident Commission shall be admitted to any share a) or part of this Agreement or to any benefit to arise therefore, unless it is made with a corporation Fn for its general benefit. c Civil Rights and Nondiscrimination E d d L 32. The cooperators shall comply with all federal statutes relating to nondiscrimination and all Q applicable requirements of all other federal laws, executive orders,regulations, and policies. Q These include, but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (42 U.S.C. v 2000d through 2000d-16),which prohibits discrimination on the basis of race, color, disability, or national origin; (b) Title IX of the Education Amendments of 1972, as amended(20 U.S.C. N 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 LU of the Rehabilitation Act of 1973 as amended (29 U.S.C. 794)which prohibits discrimination on p the basis of disabilities and provides for "reasonable accommodation" in hiring of persons with v disabilities; and(d)the Older American Act of 1965 as amended (42 U.S.C. 3056 and 6101 et. i seq.). E t is Q Page 8 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 packet Pg.78' 5.H:b Cal OES# 605 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Previous Agreements Cancelled 33. This Agreement supersedes the Agreement entered into on October 20, 2009, and as extended January 1, 2014, June 30, 2014, and September 1, 2014 (Cal EMA# 6022-9, CAL FIRE# 7CA00236, USFS# 09-FI-11052012-150,NPS# H807507003, BLM# BAA081002, F&WS# 802233-94001, BIA# AGP000768),between the State of California, Emergency Management Cn Agency; State of California, Department of Forestry and Fire Protection; USDA Forest Service, i Pacific Southwest Region; USDI Bureau of Land Management, California State Office; USDI f° cu National Park Service,Pacific West Region; USDI Fish and Wildlife Service,Pacific Southwest Cn Region; and USDI Bureau of Indian Affairs, Pacific Region. v Amendments c m M 34. Except as otherwise provided in Recitals 15 and 16,this Agreement may only be amended by written mutual consent of the parties hereto. r CU Effective Date and Termination in 35. The parties herein agree to honor the terms and conditions commencing on January 1, 2015. 3 This Agreement shall remain in effect until December 31, 2019. The Agreement may be terminated by any one of the parties upon 30 days' written notice to all the other parties. m a� L Multiple Signature Pages Q a 36. The parties agree to accept multiple signature pages. v LO 0 N U) W O U c E t v cv r a Page 9 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 packet°Pg.79 5Hb CalOES# 605i-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 IN WITNESS WHEREOF,the parties hereto have executed this Agreement: DIRECTOR DIRECTOR STATE OF CALIFORNIA STATE OF CALIFORNIA GOVERNOR'S OFFICE OF DEPARTMENT OF FORESTRY a� EMERGENCY SERVICES ANI3 FIRE ECTION i By: Mark S. Ghilarducci By: Ken Pimlott U) Director Director Date: t 'L--° c `t Date: 7 / 0 0 M REGIONAL FORESTER CALIFORNIA STATE DIRECTOR USDA FOREST SERVICE USDI BUREAU OF LAND L Kf�CIFIC SOUTHWEST REGION MANAGEMENT � CA IFORNIA STATE OFFICE 1 �i By: Ran y Moore y: James Kenna 3 Regional Forester California State Director :Date: t'z t S^ i Date' ' d a REGIONAL DIREC'T'OR REGIONAL. DIRECTOR USDI NATIONAL PARK SERVICE USDI BUREAU OF INDIAN AFFAIRS 0 PACIFIC WEST REGION PACIFIC REGIONAL OFFICE V Chris By: Ar y uchke t y: D W Regional Direct Regional Director � c Date: l ! Date: ' _ I;/ E s REGIONAL DIRECTOR a USDI FISH AND WILDLIFE SERVICE PACIF THW S'r R. vuk. By: Ren Lohoefener V Regional Director 0 Date: [7.,.- 12-"( I Page 10 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 packet Pg.80 Cal OES# 605 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI REVIEW: The authority and format of this instrument has been reviewed and approved for signature by the following individuals: CD CONTRACTING OFFICER CONTRACTING OFFICER USDI BUREAU OF LAND USDI BUREAU OF INDIAN AFFAIRS n MANAGEMENT PACIFIC REGIONAL OFFICE CALIFORNIA STATE OFFICE N By: Traci D. Thaler By: Jodi Zachary Contracting Officer Contractir� Officer M r N Date: (,date signed above) Date: t 14 �� — L �Q CONTRACTING OFFICER CONTRACTING OFFICER rn US ATIONA' ARK SERVICE USDI FISH AND WILDLIFE SERVICE in 0 REGIO I J 12I Gic 8 3 By: Lea tau;[lacy .._13y Alice Citl E Contracting G er Contracting Officer a Date: ' Date. , < LL U !CHANTS & AGREEMENTS SPECIALIST N USDA FOREST SERVICE vi a IFIC OU`H WEST REGION o U �+ By: Constance Zip er m Grants and Agreeen Speciatist Date: w '&A) 7—o1 a Page 11 Agreement Between Cal OES/CAL FIRE/USFS/BLMINPS/FWS/BIA 2015 packet;Pg.81 5 H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI EXHIBIT "A" REIMBURSEMENT POLICY AND PROCEDURES L co L% GENERAL A-1. It is the intent of the signatories to the CFAA to compensate California Fire and Rescue Mutual Q Aid System Agencies for the cost of assisting the State of California and the Federal Fire v Agencies. The rates,methodologies, and formulas in the Agreement are intended to provide for to such costs. The compensation shall be consistent with the California Fire and Rescue Mutual Aid System Agency's normal internal business practices and any existing memorandum of understanding (MOU)/memorandum of Agreement(MOA), governing body resolution, or 3 equivalent, which supports those business practices. c 2M A-2. The California Fire and Rescue Mutual Aid System Agencies shall use the following procedures in to secure reimbursement for the provision of personnel and local government-owned emergency Y apparatus. Terms established in this section shall be made binding upon California Fire and 3 C Rescue Mutual Aid System Agencies by Cal OES and shall not be subject to interpretation or E rejection by the jurisdiction providing assistance. See Clause A-36 for procedures that do not d apply or are applicable to State Agency Fire Departments, Department of Defense Fire Q Departments, or Tribal Fire Departments. Q Q U_ A-3. California Fire and Rescue Mutual Aid System Agencies that provide their personnel and L) equipment to the State of California or the Federal Fire Agencies through the California Fire and c Rescue Mutual Aid System and this Agreement, do so on a voluntary basis, and accept the ch following provisions for reimbursement. p �a U A-4. It is understood and agreed that a California Fire and Rescue Mutual Aid System Agency +; providing personnel or California Fire and Rescue Mutual Aid System Agency-owned d emergency apparatus shall obtain reimbursement for such response by billing the ordering entity (either the State of California or Federal Fire Agency) through the Cal OES invoicing process in accordance with this Exhibit. A-5. Reimbursement for personnel and emergency apparatus will begin after the 12th hour. There shall be no reimbursement for responses of 12 hours duration or less with the exception of the Department of Interior (DOI) fire agencies (BLM, NPS, FWS, and BIA). DOI will reimburse from time of dispatch. If the duration of the response exceeds 12 hours and local agencies have an existing MOU/MOA, governing body resolution, or equivalent that indicates compensation for all hours worked, reimbursement for personnel and emergency apparatus shall cover the Page A-1 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 82 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI entire time of commitment, beginning at the time of initial dispatch from home base, to the time of return to home base. If local agencies do not have an existing MOU/MOA, governing body resolution, or equivalent that indicates compensation for all hours worked, local agencies will be reimbursed for actual hours worked. Should personnel or emergency apparatus be requested for assignment to a Mobilization Center for standby duty, the reimbursement period shall begin with the time of initial dispatch of said personnel or emergency apparatus from its home base. Cn Additionally, as the 12 hour period stated above is cumulative, responding personnel and/or emergency apparatus shall only be subject to one 12 hour period from the original time of Cn dispatch, regardless of the number of re-assignments that may occur prior to returning to their Q home base. U_ U A-6. In some cases on a single incident,the State of California and the Federal Fire Agencies may 0 need to convert resources that were ordered under Statewide Master Mutual Aid(MMA)to reimburse resources under the California Fire Assistance Agreement. In these cases, MMA resources will be released by the responsible agency and reordered by the State of California and/or the Federal Fire Agencies through the CFAA. For resources that have been on the same incident for more than 12-hours,reimbursement will begin at the time the order under the in California Fire Assistance Agreement was initiated. Resources that have been on the same incident under MMA for 12-hours or less will have their time applied to the California Fire Assistance Agreement 12-hour minimum. After the 12-hours are completed,reimbursement will begin at the time the order under the California Fire Assistance Agreement was initiated. The 12-hour period shall be subject to annual review and monitoring by the California Fire s, Assistance Agreement Committee. U_ A-7. An Administrative Rate will be added to the total of the personnel, fire engine, support equipment, and other approved reimbursements for local government. The Base Administrative o Rate is set annually by the Committee per the rate letter published at the time of dispatch,unless v the California Fire and Rescue Mutual Aid System Agency submits an agency-specific o administrative rate in accordance with the Instructions for Completing Actual Administrative Rate Calculations. Cal OES will issue these instructions annually along with the salary survey v Y instructions. California Fire and Rescue Mutual Aid System Agencies that develop an Actual Administrative Rate must review and update their rate by July 1 of each year. E w Page A-2 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 83 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI REIMBURSEMENT—PERSONNEL A-8. A committee will establish a standard reimbursement formula for local agency personnel with Base Rates applicable to all jurisdictions. The default reimbursement will be at the Base Rate for : actual hours worked on the incident. Agencies can be reimbursed at a rate that is higher than the Base Rate, and/or for more than actual hours worked(up to 24 hours per day), as follows: A-8.1 Any agency seeking reimbursement for its personnel at a rate higher than the appropriate Base in Rate,must complete the annual salary survey and file it with the Cal OES Fire and Rescue Q Division. The Chief Financial Officer will provide verification that the personnel wages exceed v the Base Rate for each requested position. 0 co A-8.2 Any agency seeking reimbursement for personnel for more than actual hours worked on the incident(portal-to-portal) must file an MOU/MOA, governing body resolution, or equivalent L with Cal OES Fire and Rescue Division. The MOU/MOA, governing body resolution, or equivalent shall indicate how personnel will be compensated. Cn A-8.3 Any agency seeking reimbursement for its supplemental personnel will accept rates as outlined y in NWCG#004-2009,Attachment D, which states that supplemental personnel will be reimbursed using General Schedule tables with locality pay applied for actual hours worked. Reimbursement shall be in accordance with Clause A-16. 0) W a, A-9. The above required documentation for rates and hours shall be based on actual costs to the `t responding agency, and not contingent upon reimbursement from the State of California or Federal Fire Agencies at a rate that exceeds what the agency will pay its personnel. V Reimbursements will be based on the salary survey and any applicable MOU/MOA, governing c body resolution, or equivalent that is on file at the time of the initial dispatch. W Any MOU/MOA, governing body resolution, or equivalent is subject to review by the Committee. Local government will be formally notified of the detennination. v c d A-10. These formulas and rates of payment shall constitute full reimbursement for direct costs, E including back fill to local jurisdictions relative to personnel provided. Liability for workers r compensation claims and/or payment of unemployment benefits shall remain the responsibility of the responding local, state, federal, and tribal agencies that directly employ the personnel. All calculations shall be subject to audit by the State of California or the Federal Fire Agencies in accordance with Recital 29, Examination and Audit. Page A-3 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 84 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI A-11. Reimbursement for fractional hours shall betaken to the next quarter hour. A-12. Reimbursement shall be made only for such personnel that have been specifically requested or d approved by the State of California or the Federal Fire Agencies. Any personnel not given an Order/Request number shall be considered a voluntary contribution from the responding agency Cn and not subject to reimbursement. U) Formula for Personnel Reimbursement Using Base Rates a U_ U A-13. California Fire and Rescue Mutual Aid System Agencies will be reimbursed at the established Engine Company Base Rate for personnel responding on emergency apparatus or as overhead w personnel at or below the Strike Team/Task Force Leader Trainee level. Strike Team/Task Force/Unit Leader level or above personnel will be reimbursed at the established Overhead Base L Rate. Y _ A-14. California Fire and Rescue Mutual Aid System Agencies that have not submitted a Salary Survey in for rates above the established Base Rates will be reimbursed using one of the following formulas: m The formula for the total invoice claim with an MOU/MOA, governing body resolution, or 4) equivalent for all hours (portal to portal) is: a, [(B x H)+(B x H1 x W)+ (B x H1 x U)] =Total Personnel Reimbursement a (approved form) U The formula for the total invoice claim without an MOU/MOA, governing body resolution, c or equivalent for all hours (actual hours) is: N W [(B x HZ) +(B x HZ x W)+ (B x Hz x U)] =Total Reimbursement o (approved form) v m B= Base Rate E H1=All Hours (portal to portal) w H2=Actual Hours Worked Q W=Workers' Compensation Percentage Rate U= State Unemployment Percentage Rate The Established Base Rate (B) is based on the average of the CAL FIRE Fire Captain or Fire Apparatus Engineer base rates and the USDA Forest Service emergency hire rates for these positions applied to a 168 hour week, with 40 hours at straight-time and 128 hours at overtime. The total amount is then divided by 168 hours resulting in a blended rate. Page A-4 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg;85 5.Hb Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Formula for Establishing the Base Rates The following base rate formulas include an overtime component. As a result, the formulas will NOT be calculated at time and one half. s' Base Rate formula for Engine Company personnel and Overhead at or below Strike N Team/Task Force Leader Trainee ca (AD-F +CAL FIRE Fire Apparatus Engineer base rate)/2 =Combined Rate, in ((Combined Rate x 40 Hours Straight Time) +(Combined Rate x 128 Hours Overtime))/ 168 = a Base Rate LL U Numerical Calculation: 23.28 + 17.88 =41.16/2 =20.58, ((20.58 x 40) +(20.58 x 1.5 x 128))_ 0 4774.56/ 168 = $28.42 N N i Base Rate formula for Overhead at or above Strike Team Leader/Task Force Leader w (AD-H+CAL FIRE Fire Captain base rate)/2 = Combined Rate, ((Combined Rate x 40 Hours Straight Time) + (Combined Rate x 128 Hours Overtime))/ 168 = in Base Rate Numerical Calculation: 28.44+22.20 = 50.64/2 =25.32, ((25.32 x 40) + (25.32 x 1.5 x 128)) _ 5874.24/ 168 = $34.97 d d L Definitions for abbreviations used in Base Rate Formula a a a U. AD -Administratively Determined Pay Plan for Emergency Workers. Pay rates for emergency V (casual) employees of the Federal Fire Agencies. o AD F - The classification is Engine Boss. N AD H - The classification is Strike Team Leader. o CAL FIRE base Fire Captain and Fire Apparatus Engineer salary rates are converted to hourly rates. v c d Formula for Suppression Personnel Reimbursement Using Average Actual Rates E c� w A-15. The California Fire and Rescue Mutual Aid System Agencies may submit Average Actual Rates a to Cal OES Fire and Rescue Division for any personnel dispatched to an incident. The personnel who are dispatched to an incident will first be classified and reimbursed as described in Clauses A-15.1 through A-15.3. The submission of Average Actual Rates shall be on file with Cal OES Fire and Rescue Division prior to the time of personnel dispatch. Page A-5 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.86 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI A-15.1 California Fire and Rescue Mutual Aid System Agencies that have submitted Average Actual Rates to Cal OES Fire and Rescue Division at or below the Battalion Chief level shall be reimbursed using one of the following formulas: d The formula for the total invoice claim with an MOU/MOA, governing body resolution, or equivalent for all hours (portal to portal) is: Cn [(A x H1 x 1.5)+ (A x H1 x 1.5 x W) +(A x H1 x 1.5 x U)] =Total Reimbursement (approved form) N a The formula for the total invoice claim without an MOU/MOA, governing body resolution, v or equivalent for all hours (actual hours) is: [(A x HZ x 1.5)+(A x HZ x 1.5 x W) +(A x HZ x 1.5 x U)] =Total Reimbursement CD (approved form) m A=Average Actual Rate w H1=All Hours (portal to portal) H2=Actual Hours Worked N W=Workers' Compensation Percentage Rate Y U= State Unemployment Percentage Rate 3 c d The Average Actual Hourly Rate (A) is the average hourly rate of all personnel in the specific d rank(e.g.: Captain, Engineer, Firefighter)within each individual jurisdiction. f a A-15.2 California Fire and Rescue Mutual Aid System Agencies that have submitted Average Actual a a Rates to Cal OES Fire and Rescue Division above the Battalion Chief level shall be reimbursed v using the following formulas: LO 0 N The formula for the total invoice claim with an MOU/MOA, governing body resolution, or w equivalent for all hours (portal to P ortal) is: o [(A x Hl) +(A x H1 x W) +(A x H x U)] =Total Reimbursement v (approved form) E The formula for the total invoice claim without an MOU/MOA, governing body resolution, or equivalent for all hours (actual hours) is: ..2 [(A x H2)+(A x H2 x W) +(A x H2 x U)] =Total Reimbursement 'a (approved form) A=Average Actual Rate H1=All Hours (portal to portal) H2 =Actual Hours Worked W=Workers' Compensation Percentage Rate U= State Unemployment Percentage Rate Page A-6 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 87 4 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI A-15.3 If personnel above the Battalion Chief level have an MOU/MOA, governing body resolution, or equivalent that indicates they are to be paid above straight time,the reimbursement will be calculated using one of the following formulas. The MOU/MOA, governing body resolution, or equivalent is subject to the provisions in Clause A-9, and must not be contingent on this 0 Agreement or executed on the sole basis that there is reimbursement from Cal OES, CAL FIRE, or the Federal Fire Agencies. to The formula for the total invoice claim with an MOU/MOA,governing body resolution,or equivalent for all hours (portal to portal) and MOU/MOA, governing body resolution,or Q equivalent for above straight-time is: v [(A x H1 x 1.5)+ (A x H1 x 1.5 x W) + (A x HI x 1.5 x U)] =Total Reimbursement (approved form) 00 M The formula for the total invoice claim without an MOU/MOA,governing body resolution, L or equivalent for all hours (actual hours) and with an MOU/MOA, governing body Y CO resolution, or equivalent for above straight-time is: [(A x HZ x 1.5) +(A x HZ x 1.5 x W) +(A x HZ x 1.5 x U)] =Total Reimbursement Cl) (approved form) 3 A= Average Actual Rate 0 H1 =All Hours (portal to portal) HZ =Actual Hours Worked a, W=Workers' Compensation Percentage Rate a a U= State Unemployment Percentage Rate LL U Formula for Non-Suppression Personnel Reimbursement Using Average Actual Rates c N A-15.4 California Fire and Rescue Mutual Aid System Agencies that have submitted Average Actual o Rates to Cal OES Fire and Rescue Division for Non-Suppression Personnel shall be reimbursed v for actual hours worked using the following formula: r C The formula for the total invoice claim without an MOU/MOA, governing body resolution, E or equivalent for all hours (actual hours) is: [(A x 1.5 x HZ)+(A x 1.5 x HZ x W) +(A x 1.5 x HZ x U)] =Total Reimbursement Q (approved form) A=Average Actual Rate Hz =Actual Hours Worked W=Workers' Compensation Percentage Rate U= State Unemployment Percentage Rate Page A-7 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 88 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI The Average Actual Rate (A) is the average hourly rate of all personnel in the specific rank(e.g., Dispatcher, Heavy Equipment Mechanic, and Inspector)within each individual fire agency. Non-Suppression Personnel, who have an MOU/MOA, governing body resolution, or equivalent that indicates they are to be paid portal to portal according to Clause A-8.2, will be reimbursed in accordance with the following Formula for Personnel Using Average Actual Rates: co The formula for the total invoice claim with an MOU/MOA,governing body resolution, or in equivalent for all hours (portal to portal) is: [(A x H1 x 1.5)+(A x H1 x 1.5 x W)+(A x H1 x 1.5 x U)] =Total Reimbursement v (Approved form) 0 00 A=Average Actual Rate H1=All Hours (portal to portal) W= Workers' Compensation Percentage Rate U= State Unemployment Percentage Rate U) The Average Actual Hourly Rate (A) is the average hourly rate of all personnel in the specific r rank(e.g., Dispatcher, Mechanic, and Inspector)within each individual jurisdiction. c d The 1.5 multiplier in the formula represents an hourly rate, which includes benefits for straight time, and an overtime rate for overtime hours. a, Q a Supplemental Fire Department Resource Reimbursement Using NWCG#004-2009 < U A-16. California Fire and Rescue Mutual Aid System Agencies seeking reimbursement for c Supplemental Fire Department Resources will accept rates as outlined in NWCG#004-2009, N Attachment D, which states that Supplemental Fire Department Resources will be reimbursed o using General Schedule tables with locality pay applied for actual hours worked. California Fire ro and Rescue Mutual Aid System Agencies that roster or sponsor Supplemental Fire Department U Resources shall be reimbursed at the rate of the position being filled on the incident. E California Fire and Rescue Mutual Aid System Agencies shall identify their Supplemental Fire Department Resources separately on the Supplemental Fire Department Resource section of the a Cal OES Salary Survey and not include them under the Suppression responder categories. They are not a permanent part of the local fire organization. They are mobilized primarily for response to incidents/wildland fires outside of the fire agency's jurisdiction. Supplemental Fire Department Resources shall be paid a regular compensation rate for all hours worked plus an overtime compensation rate for actual overtime hours worked, including travel. Base hourly rate shall be no more than step 5 of the appropriate GS wage adjusted for locality pay at the location of the fire department's jurisdiction. Rates can be found on the Office of Page A-8 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.89' 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 Personnel Management website,http•//www opn�ov/policy-data-oversight/pay-leave/salaries- wages/2015/general-schedule/. Reimbursement costs shall not include portal to portal pay or the employee portion of benefits. Backfill is not reimbursable for personnel hired as Supplemental Fire Department Resource. Approved travel costs will be in accordance with Clause A-33. Engine Company and Tactical Water Tender Staffing A-17. Engine company staffing shall not be less than three (3) or a reimbursable maximum of four(4). The State of California or the Federal Fire Agencies will reimburse based on the actual a classifications responding, not to exceed one Company Officer, one Apparatus Operator, and one v or two Firefighters. Tactical water tender staffing shall be reimbursed based upon the actual classifications responding, not to exceed two Apparatus Operators or one Company Officer and co one Firefighter. Personnel filling Engine Company or tactical water tender positions shall be certified at the appropriate level per Wildland Fire Qualification NWCG 310-1 Sub System i Guide, or the California Incident Command Certification System (CICCS). c Strike Team/Task Force Leader Trainee in A-18. The State of California or the Federal Fire Agencies shall provide reimbursement for personnel 3 requested by the State of California or the Federal Fire Agencies to coordinate (Strike d Team/Task Force Leaders) or otherwise support the California Fire and Rescue Mutual Aid m System resources, or Cal OES-owned emergency apparatus used on incidents. A strike team/task force may, at the discretion of the local jurisdiction, include a Strike Team/Task Force Q Leader Trainee as a reimbursable member of the unit. The Trainee will be covered under a strike LL team/task force order-request number and will be identified on a separate Cal OES Emergency U Activity Record(F-42),unless the Trainee is from the same California Fire and Rescue Mutual to Aid System Agency as the Strike Team Leader. The Strike Team/Task Force Leader Trainee N shall travel with the strike team/task force in a vehicle from the existing strike team/task force o and will not be reimbursed for the use of a second vehicle. The Trainee may provide the vehicle cc for the assignment, but no more than one vehicle will be reimbursed. Personnel filling Strike Team/Task Force Leader Trainee positions shall be certified at the Strike Team/Task Force Leader Trainee level per Wildland Fire Qualification NWCG 310-1 Sub System Guide, or s CICCS. A-19. All Trainees will follow the qualification process in place at the incident. Overhead Personnel A-20. Personnel responding to a State of California or Federal Fire Agency's request for overhead positions shall meet the training and experience requirements established for the ICS position to be filled (Reference:NWCG 310-1 Sub System Guide or CICCS). Page A-9 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.90' Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 A-21. Requesting State of California or Federal Fire Agencies shall specify the mode of transportation for overhead personnel at the time of request. Reimbursement for travel shall be from local home unit or residence, whichever is less, using the most economical mode of transportation. Transportation may be arranged and shall be reimbursed/paid by the State of California or Federal Fire Agency. co Transfer/Reassignment to Other Operational Areas/Incidents N A-22. California Fire and Rescue Mutual Aid System emergency apparatus and personnel requested a through this Agreement may not be reassigned to a different incident in another Cal OES U Operational Area, or to another incident through a different Agreement without the responding agency's approval. The host State of California or Federal Fire Agency shall secure approval for CD such reassignment through the California Fire and Rescue Mutual Aid System. N d L Cal OES Support cc c A-23. Cal OES Fire Agency Representatives assigned to major incidents may need to have a Cal OES in Support/Communications Unit to facilitate coordinating the mutual aid resources assigned to the incident. Staffing level for this resource shall be limited to a maximum of two (2)persons. Staff 3 reimbursement will be based on the appropriate rate. d REIMBURSEMENT—EMERGENCY APPARATUS Q A-24. The formulas and rates of payment for emergency apparatus shall be considered as covering all reimbursement related to the use of such vehicles except as provided in the Reimbursement of v Emergency Apparatus Loss or Damage section in the Recitals of this Agreement, Recitals 25 c through 27. N Cn W A-25. Reimbursement for emergency apparatus refurbishment and rehab may be approved by the Incident Command, up to a maximum of 2 hours, as appropriate. v c California Fire and Rescue Mutual Aid System Agency Emergency Apparatus E U fti a+ A-26. Engines and Tactical Water Tenders shall be reimbursed in accordance with the current FEMA a Schedule of Equipment Rates established in the Annual Rate Letter. Engines and Tactical Water Tenders rates are based on a 16-hour maximum allowable charge,per 24-hour period. Reimbursement of other emergency response equipment shall be in accordance with 44 CFR 206.228 allowable costs. Page A-10 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet,Pg.91"" Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI A-27. California Fire and Rescue Mutual Aid System Agencies shall assume operational costs, including necessary motor fuels and lubricants used in its emergency apparatus while responding to and returning from the State of California or Federal Fire Agency incidents. It shall be the responsibility of the responding jurisdiction to provide the necessary means of payment for such costs. L in A-28. Once at the incident and until released, the State of California or the Federal Fire Agencies will provide for motor fuel and lubricants,normal servicing costs, and minor repairs incidental to operation of emergency apparatus including California Fire and Rescue Mutual Aid System a Agency support equipment. Minor Repair is defined as any repair necessary to keep the v equipment in operation on the fire,which requires not more than two hours (labor time only) for one mechanic for any one job, exclusive of obtaining parts. CD M Support Equipment,Privately-Owned Vehicles, and Rental Vehicles L A-29. The State of California or the Federal Fire Agencies shall reimburse California Fire and Rescue Mutual Aid System Agencies for use of agency support equipment and private vehicles provided in in conjunction with requested personnel. Reimbursement shall be calculated on a daily basis for IL .0 local jurisdiction support equipment at the rate established by the Committee for the type or category of vehicle used. Privately-owned vehicle rates will be reimbursed on a per mile basis according to the current Internal Revenue Service (IRS) standard rate for business miles. L A-30. In no case will a second support vehicle, privately-owned vehicle, or rental vehicle assigned to a a an individual, strike team, or task force be reimbursed. U A-31. Authorized Rental Vehicles: The use and reimbursement of rental vehicles requires c authorization either at the time of the initial request in ROSS, or documented by written approval N at the incident. The dispatch/mobilization centers for the requesting State of California or Federal o Fire Agencies may make arrangements for procuring rental vehicles, or may direct the California v Fire and Rescue Mutual Aid System Agency to make their own arrangements. Rental vehicles from an airport are discouraged and the use of economy cars is encouraged. Rental vehicles and the fuel expense while responding to, during, or returning from a State of California or Federal L Fire Agency incident will be reimbursed for the actual costs incurred by the California Fire and c Rescue Mutual Aid System Agencies. The process to obtain reimbursement for rental vehicle a expenses is outlined in Exhibit"H". Page A-11 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.92 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Other Equipment Rates (Excluding Aviation) A-32. All other equipment not identified specifically in this exhibit will be reimbursed using the FEMA Schedule of Equipment rates. If a FEMA equipment rate is not identified for the type of equipment being used, a rate may be developed using the FEMA equipment rate formula in Exhibit"F". a L �a REIMBURSEMENT—TRAVEL EXPENSES in a A-33. At no time will the California Fire and Rescue Mutual Aid System Agencies seek reimbursement LL U for travel expenses such as fuel, food, and lodging responding to, during, or returning from a State of California or Federal Fire Agency incident unless formally documented and approved in writing at the incident. The reimbursement of meals to and from the incident will be subject to the California state standard per diem and lodging rates specified in Exhibit"H". L r Travel arrangements and reimbursement, including travel for relieving personnel and backfill, will only be made from the Fire Department/Agency location or residence whichever is closest to in the incident or reporting location(such as staging). 3 If formally documented and approved in writing at the incident,the process to obtain d reimbursement for in state travel and incident-related expenses is outlined in Exhibit "H". d L REIMBURSEMENT—PERSONNEL ROTATION a a a UL A-34. When California Fire and Rescue Mutual Aid System Agency personnel are committed to U extended assignments under this Agreement, there may be a need to rotate and replace personnel. c Personnel under this Agreement are expected to be available a minimum of seven days (elapsed N time) excluding travel,before needing replacement,regardless of the number of assignments o from original dispatch. v Expenses that are reimbursable are limited to personnel costs and transportation costs. Reimbursement for personnel will be in accordance with general personnel reimbursement E provisions of this Agreement. Please reference Exhibit C for specific personnel rotation o procedures. a INCIDENT OFF-SHIFT REST AND SLEEPING ACCOMODATIONS A-35. The responsible State of California or Federal Fire Agency will provide, when practical, shaded and/or climatically maintained accommodations for off shift sleeping,rest, and recuperation for local jurisdiction resources confined to the incident base. If the incident command finds it operationally feasible(e.g. strike team remains available)to place local jurisdiction resources in Page A-12 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.93 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 a commercial sleeping accommodation, it may be provided by the Federal Fire Agencies and CAL FIRE. REIMBURSEMENT- STATE OF CALIFORNIA, FEDERAL,DOD,AND TRIBAL FIRE DEPARTMENTS A-36. State Agency Fire Departments, Federal Fire Departments, DOD Fire Departments, and Tribal Fire Departments may respond through the California Fire and Rescue Mutual Aid System. N Tribal Fire Department's that have a compacted or contracted wildland fire program from BIA Q will respond through the Federal Dispatching System and not through the California Fire and v Rescue Mutual Aid System. 0 ao State Agency Fire Department personnel will be reimbursed in accordance with reimbursement provisions for local jurisdictions except that the base rate provisions will not apply to inmate firefighters. Inmate firefighters will be reimbursed at their actual straight time rate in accordance with California Department of Corrections payment practices. rn 0 Reimbursement of Federal, DOD, and Tribal Fire Departments that respond to CAL FIRE fires will be in accordance with the reimbursement provisions for local jurisdictions. C a) Reimbursement of Federal, DOD, and Tribal Fire Departments that respond to Federal Fire d Agency fires are governed by other federal agreements. In these cases Cal OES will not produce T or process reimbursement invoices for DOD and Tribal Fire Departments. DOD Fire 4 Departments responding under this Agreement will invoice the supported Federal Fire Agency LL directly in accordance with existing federal and local agreements. Tribal Fire Departments U responding under this Agreement will invoice the BIA directly in accordance with existing o federal or local Agreements. N W REQUESTING REIMBURSEMENT 0 to U A-37. California Fire and Rescue Mutual Aid System Agencies will prepare a Cal OES Form F-42, F-78 or other approved form and supporting documentation at the incident, which is the s basis for reimbursement due and invoice preparation. These forms are provided by Cal OES Fire and Rescue Division. The Form (F-42/F-78 or other approved form)must be signed by a a responsible officer of the jurisdiction seeking reimbursement and by the State of California or Federal Fire Agency Incident Command to verify that the resources requested on the F-42/F-78 or other approved form were authorized by the ordering agency and is the initial step for invoice processing. The completed F-42/F-78 or other approved form is forwarded to Cal OES Fire and Rescue Division Headquarters for processing. FORMS F-42/F-78 or other approved form should be submitted to the Cal OES Fire Agency Representative at the incident. In the absence of a Cal OES Fire Agency Representative, FORMS Page A-13 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.94 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# 15-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 F-42/F-78 or other approved form should be SUBMITTED TO Cal OES FIRE AND RESCUE DIVISION BY THE CALIFORNIA FIRE AND RESCUE MUTUAL AID SYSTEM AGENCY WITHIN 30 CALENDAR DAYS OF RELEASE FROM THE INCIDENT OR PAYMENT WILL BE DELAYED. y L A-38. Within 60 calendar days of receipt of the F-42/17-78 or other approved form, Cal OES Fire and N Rescue Division will process the F-42/F-78 or other approved form data into invoices (17-142)and return to the California Fire and Rescue Mutual Aid System Agency for verification of billing amounts and signature. THERE WILL BE A DELAY IN PAYMENT FOR a INVOICES (F-142)NOT RETURNED TO Cal OES FIRE AND RESCUE DIVISION WITHIN 30 CALENDAR DAYS OF RECEIPT FOR VERIFICATION OF BILLING AMOUNTS AND SIGNATURE. co M A-39. Upon return receipt and verification of the invoice (F-142)by the California Fire and Rescue Mutual Aid System Agency, Cal OES Fire and Rescue Division will forward the invoice (F-142) ca to the appropriate State of California or Federal Fire Agency within 30 calendar days along with r a copy of the F-42/17-78 or other approved form as the source document. Inquiries from the State in of California and Federal Fire Agencies regarding amounts billed will first be addressed to Cal OES Fire and Rescue Division as soon as possible, as the first step in a joint resolution process. 3 c a� A-40. The State of California or Federal Fire Agency will remit payment to the California Fire and E Rescue Mutual Aid System Agency within 60 calendar days of receipt of invoice(F-142) from Cal OES. Q Q Q A-41. In the event that CAL FIRE or a Federal Fire Agency identifies a discrepancy with an invoice U (F-142), Cal OES will provide the California Fire and Rescue Mutual Aid System Agency a new LO invoice with the corrected invoice amount and the reason for the change. Cal OES has 30 N calendar days to make the change and provide a corrected invoice to the California Fire and o Rescue Mutual Aid System Agency and either CAL FIRE or the appropriate Federal Fire 0 Agency. r c a A-42. CAL FIRE or the Federal Fire Agency will provide copies of payment schedules to Cal OES for t invoices (F-142s)CAL FIRE or the Federal Fire Agency has paid within 60 calendar days of U remittance to the California Fire and Rescue Mutual Aid System Agency. Cal OES Fire and Q Rescue Division will reconcile the payment schedules against outstanding invoices (F-142s) on a monthly basis. A-43. Cal OES will form and chair working groups with membership from the Committee to develop methodologies to streamline the reimbursement process. Page A-14 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 95 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 The State of California and Federal Fire Agencies will work on procedures to improve reimbursement timelines. These activities will be documented and shared with the California Fire and Rescue Mutual Aid System Agencies. A-44. The Terms and Conditions and Exhibits in this Agreement may necessitate new methods of reporting and invoicing. All proposed changes to this Agreement, or associated business Cn Iprocesses shall be approved by the State of California or Federal Fire Agencies that are parties to ca this Agreement. in a A-45. Reimbursement for emergency apparatus and personnel shall be made directly to the California v Fire and Rescue Mutual Aid Agency providing the resource, and NOT to individuals. 0 0 Federal Agency Electronic Fund Transfer L A-46. Federal agencies require the following for reimbursement to California Fire and Rescue Mutual Aid System Agencies: Cn a) Taxpayer Identification Number(TIN)—This number is applied for and issued by the r Internal Revenue Service (IRS). Contact the IRS @ www.irs.gov or(800) 772-1213. b) Electronic Funds Transfer(EFT)—The cooperator shall designate a financial institution or an 0 authorized payment agent through which a federal payment may be made in accordance with US Treasury Regulations, Money and Finance at 31 CFR 208, which requires that federal a, payments are to be made by EFT to the maximum extent possible. A waiver may be Q requested and payments received by check by certifying in writing that one of the following LL situations apply: V LO 0 a. The payment recipient does not have an account at a financial institution. N b. EFT creates a financial hardship because direct deposit will cost the payment recipient 0 more than receiving the check. v c. The payment recipient has a physical or mental disability, or a geographic language, or r literacy barrier. m E s In order to receive EFT payments, the recipient/cooperator shall register in the System for Award Management(SAM). You may register by going to www.sam.goy and follow the a instructions provided on-line. For assistance, contact the SAM Assistance Center at(800) 606-8220. Page A-15 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet,Pg. 96 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI c) DUNS Number—The cooperator shall obtain a Dunn and Bradstreet Data Universal Numbering System(DUNS). This is a requirement for registering in SAM. The DUNS number does not replace existing numbers, such as Employer Identification Number(EIN), the Tax Identification Number(TIN), and State Application Identifier(SAI) numbers that are required by statute, Executive Order, or regulation. You may obtain a DUNS number by contacting Dun&Bradstreet via the web at www.dunandbradstreet.com or by phone at(800) 234-3867 or(866) 794-1580. A DUNS number will be provided immediately by telephone at no charge. in a a U- U 0 0 w M d L Y N 3 c a� E a� m L a� a a a U. U Ln 0 N N W O M U c d E t v co w r Q Page A-16 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.97 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI EXHIBIT "B" ICS Type 3,4, 5,6, & 7 ENGINE, EQUIPMENT, PERSONNEL, & TRAINING } STANDARDS FOR FIRE AND EMERGENCY ASSISTANCE rn The purpose of this Exhibit is to identify the minimum standards that California Fire and Rescue Mutual in Aid System Agencies should follow with regard to their use of Type 3 through 7 engines, equipment, Q personnel, and training standards for mutual aid and/or CFAA-reimbursable responses. v c� The State of California or the Federal Fire Agency Type 3 through 7 Engines have a number of features o that enhance their capability to operate on narrow, steep or unimproved roads and to allow the efficient application of water or other agents. The minimum features of the engines are: (n r • Short Wheel Base • High Ground Clearance • High angle of approach& departure 3 • Lower Gross Vehicle Weight(GVW)than Type 1 or 2 engine • Engine unit# on roof E a� L Engine Protection Line: This hose is intended for engine protection and is not to be used for other purposes. Alternatives to Q meet this include: v Ln Irl • Live reel with a minimum of 150 feet of hard rubber hose,not less than three-fourths (3/4) inch °, inside diameter, or a; w • Hose tray/basket containing a minimum of 150 feet of 1 inch National Pipe Straight Hose also 0 known as "iron pipe" threaded fittings (NPSH) or 1-1/2 inch National Hose (NH) ci cotton/synthetic lined hose, with a combination nozzle, and the hose shall be configured for immediate deployment. Hose shall be connected to the water supply and fully charged. The 150 E feet of hose specified here is in addition to the hose specified under components. The fire engine must be equipped with baffles that reduce the shifting of the water load. Most engines a should meet this NFPA standard; however, this requirement is also applicable to all water tenders. The main fire pump and water tank shall meet minimum capabilities for the FIRESCOPE ICS Type engine as designated in the current edition of the ICS Field Operations Guide ICS-420-1. The pump, as mounted, shall be capable of drafting water from a water source located 15 feet vertical distance below the pump through the required suction hose. n) Page B-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.98 5Hb Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI All engines will have pump and roll capabilities for mobile attack on fire line utilizing a 1.5 inch hose with a 1.5 inch combination nozzle. • In addition to live reel hose or hose tray/basket hose:1.5 inch hose will be configured to facilitate progressive hose deployment providing for a 100 foot lateral of 1 inch hose every 200 N feet of 1.5 inch trunk line once the fire's edge is encountered. • All hose utilized must meet or exceed USDA Specification 5100-186b. One-inch hoses and co nozzles will have NPSH; 1 inch hose with NH threads shall be provided with a sufficient number Q of NPSH adapters. One and one-half inch hoses and nozzles will have NH threads with 9 threads v per inch. to 0 0 Minimum Engine Engine Type Equipment 3 4 5 6 7 L InventoryCom onents En ine Requirement Tank Minimum Capacity(gal) 500 750 400 150 50 Pump Minimum Flow(gpm) 150 50 50 50 10 At Rated Pressure(psi) 250 100 100 100 100 3 Pump&Roll Yes Yes Yes Yes Yes Max GVWR(lbs) 26,000 1 19,500 14,000 E Personnel m Minimum Personnel 3 3 3 3 3 Hose Requirements Q Hose 1.5" 1000 300 300 300 0 Q Hose 1" 500 300 300 300 200 U Hard Suction Hose 8' or 10' 2 2 2 2 2 n Fill Hose 1.5"x 15' 1 1 1 1 1 N Booster Line min 3/4 inch 100 100 100 100 100 N Firefighting E ui merit uj Shovels 2 2 2 2 2 Pulaskis 2 2 2 2 2 U McLeod or Combo tool 2 1 1 1 1 c Chainsaw with tool kit 1 1 1 1 1 E E Hose Clamp 1.5" 2 2 2 2 1 Spanner Wrench 1.5"& 1" 2 2 2 2 1 Hydrant Wrench 1 1 I 1 1 Q Adjustable Adaptor 1.5"NH to 1.5"NPSH 1 1 1 1 1 Adaptor 1.5"NPSH to 1.5"NH 1 1 1 1 1 Double male 1.5"NH 1 I 1 1 1 Page B-2 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.99' Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Components En ine.T e 3 4 5 6 7 Firefighting E ui merit Double female 1.5"NH 1 I 1 1 1 Double male 1"NPSH 1 1 1 I 1 L Double female 1"NPSH 1 1 1 1 1 Gated Hose Tees, 1.5"NH x 1.5" 4 2 2 2 2 NH x 1"NPSH Gated Wyes 1.5"NH x 1.5"NH x 2 1 1 1 1 U) 1.5"NH Q Reducers/adaptors 1.5"NH to 1" 2 1 1 1 1 V NPSH Nozzle 1.5"Wildland,Adjustable 4 2 2 2 2 o Nozzle 1" Wildland,Adjustable 4 2 2 2 2 o0 Class A Foam,5-gallons 1 1 1 1 1 Drip Torch or Fusees(case) 1 1 1 1 1 m Backpack pump,5-Gallons 2 2 2 2 2 Chock Blocks 1 1 1 1 1 Inventory List of Engine Equipment 1 1 1 1 I in Q Communications (Programmed per the current edition of the FIRESCOPE Statewide Frequency Channel Plan.Exhibit"D"identifies 3 communications ca abilities.) c Mobile Radio 1 l 1 1 1 Portable Radio(preferred I/person) 1 1 1 1 1 Personnel Support Personnel Protection Equipment As in Ex.`B" As in Ex.`B" As in Ex. `B" As in Ex.`B" As in Ex.`B" Q First Aid Kit/Supplies for Engine 1 1 1 1 1 < Personnel U U. Drinking Water for Engine Personnel 24-Hr Supply 24-Hr Supply 24-Hr Supply 24-Hr Supply 24-Hr Supply ,O Food/Rations for Engine Personnel 24-Hr Supply 24-Hr Su ly 24-Hr Supply I 24-Hr Supply 24-Hr Su ly c Other/Misc. N Special Tools for Engine/Pump Specific to Specific to Specific to Specific to Specific to 0 Repair Equipment Equipment Equipment Equipment Equipment �o Bolt Cutters 1 1 1 1 1 U Fuel Cans/Oils Specific to Specific to Specific to Specific to Specific to Equipment Equipment Equipment Equipment Equipment Other/Misc. E Fire Extinguisher 2A1 OBC Highly Recommended/Desirable Items Q GPS Unit 1 1 1 1 1 Belt Weather Kit or Other Weather 1 1 1 1 1 Reading Device Portable pump with min.ratingof35 GPM 1 1 1 1 1 Equipment Compliment as identified in the Interagency Standards For Fire and Aviation Operations(Redbook),Chapter Specific to Specific to Specific to Specific to Specific to 14-Firefighting Equipment,and Engine Type Engine Type Engine Type Engine Type Engine Type Appendix M-NUS Engine Stocking Level Page B-3 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 100 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# 15-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Personal Protective Equipment(PPE) Each employee responding to or engaged in fire suppression activities will use the appropriate safety clothing and equipment. Each department is responsible for seeing that CAL/OSHA standards for safety clothing and equipment are provided and used for wildland firefighting. Wildland fire suppression safety clothing and equipment includes: • Safety helmet that meets the minimum standards required by California Code of Regulations Cn (CCR), Title 8, Section 3410 Q • Goggles, protection that meets the minimum requirements for design, construction and use as v required by CCR, Title 8, Sections 3382 and 3404. o • Ear protection to comply with CCR Title 8 Sections 3405 and 3410(c) co • Nomex hood, shroud, or equivalent face and neck protection L • Nomex shirt • Nomex pants • Gloves, CAL/OSHA approved for wildland fire fighting Y • Safety work boots, heavy-duty, lace-type, with deeply lugged soles and heels, and leather tops at 3 least eight inches in height. E • Headlamps w/spare batteries Chain saw chaps for chainsaw operator a) Q Wildland fire shelter a U_ U Training ►n 0 The State of California and Federal Fire Agencies have the expectation that when a local jurisdiction y strike team/task force arrives at an incident it can perform all of the missions that would be expected 0 of the State of California and Federal Fire Agencies' engine strike teams. All responding personnel shall be in compliance with the current NWCG 310-1 Sub System Guide or CICCS. Training topics include but are not limited to: Wildland strategy&tactics Backfiring/Firing-out a Wildand fire behavior Handline construction Wildland hoselays Structure triage Wildland fire safety Structure defense preparation Fireground communications Fire weather Page B-4 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg.-.101 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI EXHIBIT "C" REIMBURSEMENT FOR PERSONNEL ROTATION d > Cn Clause A-34 authorizes the reimbursement of personnel and transportation costs incurred to replace California Fire and Rescue Mutual Aid System Agency personnel committed to extended assignments under this Agreement. Personnel under this Agreement are to be available a minimum of seven days 4 excluding travel (portal to portal)before needing replacement,regardless of the number of assignments. 4 This exhibit lists the procedures necessary for a local jurisdiction to follow before reimbursement for v their costs will be processed for rotation of their personnel. These procedures only apply when the c emergency apparatus remains assigned to the incident but the personnel are rotated. The procedures are: M N C-1. The incident commander or MOB center manager to which the resources are assigned must approve the personnel rotation and method of transportation. Such approval should not be denied c without substantial cause, e.g. imminent planned release (24—36 hours) of the resources, or a M negotiated extension through the Cal OES Fire Agency Representative. The personnel rotation a Y and transportation plan must be coordinated through the incident, the ordering point, agency y 3 representative, and/or the overhead responsible for the personnel to be rotated. E d C-2. The approved personnel rotation will be documented in: P a, a C-2.1. The approved automated resource ordering and status system of record (ROSS). a The resource order will be annotated in the documentation section to include the v following information: Ln 0 N 2.1.a. Date and time of approval for the specific personnel rotation. w 0 2. b. Names of incoming and outgoing personnel, with identification of home units. v Lb.. w 2.1.c. Method, date and time of transportation of both incoming and outgoing personnel. E 2.1.d. Anew subordinate request to the existing"E"number will be generated by the a incident when a.separate vehicle will be used in support of a personnel rotation. 2.Ld.1. In the event a new subordinate request cannot be added to the existing "B"number, the incident approval must be documented in the documentation section of the resource order. 0 Page C-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 102' 5Hb ; Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 C-2.2. F-42 "Emergency Activity Record" 2.2.a. Box 12 of the original F-42 will document any personnel rotation with the date and time of the rotation for all individuals whether or not the personnel rotation Q will be reimbursed. 2.2.b. ONLY when a fire agency is requesting reimbursement for an approved personnel rotation that includes transportation cost will a new F-42 be required in (Personnel Information, Box 11 & Support Vehicle Information, Box 8 on F-42 a and referenced to the original "E"number, Box 12). v 2.2.b.1 For approved personnel rotation documented only in the documentation CD section, a copy of the resource order must be submitted with the F-42. as L 2.2.c. Invoices (F-142's) will identify personnel involved in any rotation and will itemize the costs of transportation for personnel rotations with support c documentation. in C-2.3. ICS-214 Unit Log a� 2.3.a. Details of personnel rotation need to be documented (Unit Logs to be retained on E file by individual fire agency). a If both the emergency apparatus and the personnel need replacement, the resources will be released and LL a new resource will be ordered. V in 0 N Cn W O R U r C d E v to Y Q Page C-2 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg:103 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI EXHIBIT "D" COMMUNICATIONS CAPABILITIES a L It shall be the responsibility of the agency sending mutual aid resources to ensure that those resources have adequate communications capabilities. Adequate communications capability is defined as VHF cn Highband radios with a minimum of 240 channels and pre-programmed with the most current Q FIRESCOPE STATEWIDE FREQUENCY CHANNEL PLAN. Emergency apparatus used for mutual aid will have a mobile VHF Highband radio (powered by the o emergency apparatus battery and connected to an external antenna)and a minimum of one portable VHF —' Highband radio. The VHF Highband portable radio should be capable of being operated by alkaline batteries. a c Strike Team/Task Force Leaders: In addition to the communications capability required for emergency apparatus, Strike Team/Task Force Leaders are encouraged to respond with a conventional 800 MHz radio pre-programmed with the 800 MHz mutual aid channels as identified in FIRESCOPE STATEWIDE FREQUENCY CHANNEL PLAN. E d a� For Narrowband Radios: On January 1, 2013, all public safety and business industrial land mobile radio 0 systems operating in the 150-512 MHz radio bands must cease operating using 25 kHz efficiency Q technology, and begin operating using at least 12.5 kHz efficiency technology. This deadline is the result LL of an FCC effort that began almost two decades ago to ensure more efficient use of the spectrum and 0 greater spectrum access for public safety and non-public safety users. Migration to 12.5 kHz efficiency N technology(once referred to as Refarming, but now referred to as Narrowbanding)will allow the N creation of additional channel capacity within the same radio spectrum, and support more users. o U After January 1, 2013, licensees not operating at 12.5 KHz efficiency will be in violation of the Commission's rules and could be subject to FCC enforcement action,which may include admonishment, monetary fines, or loss of license. Agencies shall ensure that local radio channels are not utilized outside of the agency's licensed area of operation. Q Agencies should provide a minimum of 4 hours of annual basic radio training for Division Supervisors, Strike Team Leaders, and single resource leader positions. Page D-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 104 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "E" ICS TACTICAL WATER TENDER,EQUIPMENT,PERSONNEL, AND TRAINING STANDARDS FOR FIRE AND EMERGENCY ASSISTANCE L Cn The purpose of this Exhibit is to identify the minimum standards that California Fire and Rescue Mutual Aid System Agencies should follow in regard to their use of tactical water tender, equipment, personnel, a and training standards for mutual aid and/or CFAA reimbursable responses. LL U The State of California or the Federal Fire Agency tactical water tender has a number of features that c enhance its capability to operate on narrow, steep or unimproved roads to allow the efficient distribution of water. The minimum features of the tactical water tender are: W L • Short wheelbase P • High ground clearance rn • High angle-of-approach & departure r • Engine unit# on roof • The tactical water tender must be equipped with baffles that reduce the shifting of the water load. • The fire pump and water tank shall meet minimum capabilities for the FIRESCOPE ICS tactical d water tenders as designated in the current edition of the ICS Field Operations Guide ICS-420-1. • A portable pump, with a minimum rating of 35 GPM is desirable. Q • If pump and roll capability is requested, tactical water tenders should utilize a 1.5 inch hose with a 1.5 inch combination nozzle. v Ln • If needed, 4-wheel drive must be requested c • If needed, a class A foam system must be requested y W • Live reel hose or hose tray/basket p • Hard suction hose with strainer v • Soft suction hose r • All hose utilized must meet or exceed USDA Specification 5100-186b. One-and-one-half inch as E hoses and nozzles will have NH threads with 9 threads per inch. m w Recommended Minimum Tactical Water Tender Equipment Inventory Q 3 inch fire hose NH Thread 300 Feet 1.5 inch fire hose NH Thread 200 Feet Shovel I Adjustable hydrant wrench 2 o""''* Combination 1-1/2 inch nozzle 3 Pulaski I Page E-1 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 105 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 McLeod or combination tool I Spanner wrench 3 Double male, 1.5 inch NH 1 Double female, 1.5 inch NH 1 Double male, 2.5 inch NH I A Double female, 2.5 inch NH 1 Reducer/Adapters, 2.5 inch NHF to 1.5 inch NHM I cn Fusees (case) or drip torch I a Water, drinking 3 gallons v First Aid Kit, 5-person 1 Communications 1-mobile radio,minimum I-portable radios (preferred 1-per assigned co personnel). "Programmed per the current edition of the FIRESCOPE Statewide Frequency Channel Plan. Exhibit"D" identifies communications i capabilities. c Personal Protective Equipment(PPE) in Each employee responding to or engaged in fire suppression activities will use the appropriate safety � clothing and equipment. Each department is responsible for seeing that CAL/OSHA standards for safety 0 clothing and equipment are provided and used for wildland firefighting. Wildland fire suppression CD safety clothing and equipment includes: a • Safety helmet that meets the minimum standards required by California Code of Regulations LL (CCR), Title 8, Section 3410. U LO • Goggles, protection that meets the minimum requirements for design, construction and use as o required by CCR, Title 8, Sections 3382 and 3404. N • Ear protection to comply with CCR, Title 8, Sections 3405 and 3410(c). 0 • Nomex hood, shroud, or equivalent face and neck protection. v • Nomex shirt d • Nomex pants E • Gloves, CAL/OSHA approved for wildland firefighting. • Safety work boots, heavy-duty, lace-type, with deeply lugged soles and heels, and leather tops at Q least eight inches in height. • Wildland fire shelter Page E-2 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 106. 5 - Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Training The State of California and Federal Fire Agencies have the expectation that when a local jurisdiction tactical water tender arrives at an incident it can perform all of the missions that the State of California and Federal Fire Agencies' tactical water tenders can. Cn All responding personnel shall be in compliance with the current NWCG 310-1 Sub System Guide or � CICCS. Training topics include but are not limited to: in Q Wildland strategy& tactics Backfiring/Firing-out Q U Wildland fire behavior Handline construction Wildland hose lays Structure triage CO Wildland fire safety Structure defense preparation Fireground communications Fire weather L c� c a, U) 3 c d E m d Q Q a U- U 0 N Cn W O U c d E v c� Q Page E-3 01/01/2015 Agreement Between Cal OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 107 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI EXHIBIT "F" FEMA EQUIPMENT RATE FORMULA a� > L N Hourly Rate=Depreciation + Overhead+ Overhaul Labor+ Overhaul Parts+Field Labor+Field Parts + Fuel+Lube+Tires f° cn Where: LL Depreciation= (Acquisition Cost—Salvage Value)/Economic Life v Generally Acquisition Cost= (1 — [Discount%/ 100]) * (List Price+ Sales Tax+Freight Cost) o 00 M Hourly Overhead=Overhead/2112 hours N Where Overhead represents annual equipment overhead costs resulting directly from equipment °? ownership, the costs include such things as normal risk insurance, storage and security, inspection, and licenses. Profit,project overhead, and general overhead costs are not included in this number. 2112 ai hours is an annual equipment ownership baseline. W 3 Overhaul Labor= (Annual Overhaul Labor Hours * Mechanic's Wage)/2112 a� E Overhaul Parts =Annual Overhaul Parts Cost/2112 a Field Labor=(Annual Field Repair Labor Hours * Mechanic's Wage)/Average Annual Q Use Hours U- 0 Field Parts = (Annual Field Repair Parts Cost+ Miscellaneous Supply Parts Cost)/ N Average Annual Use Hours w 0 Fuel=Average Annual Fuel Cost/Average Annual Use Hours v or c Fuel=Hourly Fuel Consumption Rate * Unit Cost of Fuel Lube =Annual Lube Cost/Average Annual Use Hours r Tires =Tire Cost/Tire Life ** You may also use FEMA's Special Use Equipment Formula at http://www.caloes.ca.gov/FireRescueSite/Pages/Reimbursement.aspx Page F-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 108 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 EXHIBIT "G" REIMBURSEMENT POLICY AND PROCEDURES FOR OUTSIDE THE STATE OF CALIFORNIA ASSIGNMENTS d 3 to L This Exhibit applies to Cal OES and the Federal Fire Agencies only. Cn The California Fire and Rescue Mutual Aid System Agencies shall use the following procedures to a secure reimbursement for the provision of personnel and local government-owned emergency apparatus v ordered for use on Federal incidents outside the State of California. 0 w M Reimbursement of personnel, emergency apparatus, and support equipment will be consistent with N Exhibit"A"Reimbursement Policy and Procedures with the following exceptions: 1. Travel costs for lodging and per diem for personnel shall be reimbursed at the rates and methods a> established within Exhibit H, limited to the California State Standard Per Diem Rates in effect at the s time of the response. Lodging expense will follow the"all counties/cities located in California"up to $90.00 per night,plus tax. Exceptions will be handled case by case with formal documented and written approval. E Q a� 2. Reimbursement for Cal OES-owned communications equipment(e.g., cell and satellite phones Q or air and phone credit cards)will be at the total actual cost to the State of California U- 3. Reimbursement invoices for Cal OES personnel, travel, and equipment will be on an actual cost basis, supported by accounting records,payroll records, and/or activity cards. Invoices for Cal CD OES resources should be submitted no later than 5 months after the end of the incident. W 0 �a 4. Invoices for Cal OES resources will include an administrative rate as determined by the State of v California under the Office of Management and Budget(OMB) circular A-87. E 5. Length of assignments for resources responding to incidents outside the State of California will be consistent with the appropriate Federal Fire Agency's policy. Conditions in Clause A-34 of a Exhibit"A"concerning minimum of seven days (elapsed time), excluding travel, will not apply to resources responding to requests outside the State of California. Federal Fire Agency policy on the length of an assignment outside the state is defined as the time period(days)between the first full operational period at the first incident or reporting location on the original resource order and commencement of return travel to the home unit. Standard assignment length is 14 days, exclusive of travel from and to home unit. Time spent in staging and preposition status counts toward the 14 day limit,regardless of pay status, for all personnel, including Incident Management Teams. Page G-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 109 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI EXHIBIT "H" IN-STATE TRAVEL AND INCIDENT RELATED EXPENSES as s' The purpose of this exhibit is to identify allowable costs and the process for submitting such cost for in-state travel and incident related expenses. This exhibit primarily pertains to costs associated with fuel, food,vehicle and lodging costs as stated in Clauses A-33 and A-35 of Exhibit"A", as well as a attributable incident expenses such as loss or damage to local agency emergency apparatus or support equipment identified in Recital 25 of this Agreement. v 0 In some cases miscellaneous expenses outside of the above mentioned may be approved if the incident M finds that the expense(s) is also attributable to the incident. L In order for local agencies to be eligible for reimbursement of expenses related to this exhibit, the c approval MUST be formally documented in writing by the approving State of California or Federal Fire P Agency responsible for an incident. The formal approval must be documented on a General Message Form ICS-213 with the associated"S#"validating the expense(s). The General Message Form ICS-213 3 must be signed by either the Finance Section Chief, Incident Business Advisor, or the Incident Commander. E as a� L NOTE: S#'s should ONLY be issued when the incident cannot accommodate the expense in need, and a all other options to provide the expense(s)have been exhausted. Q U_ U Approved out of pocket expense(s)must accompany the F-42 or F-78 along with the formal approval on Ln the General Message ICS-213 documenting the S#, the itemized receipt(s), and the In State Travel and CD Incident Related Expense Log. Receipts for meals and incidentals are not required. All other receipts w must be taped to an 8 '/2 x 11 sheet of paper in date order. All sides of the receipts must be taped and o legible; photo copies are preferred. v r Rental Vehicles E t U Rental vehicles authorized on the resource order do not need additional incident approval. The cost of Q the rental vehicle, if incurred by the local agency, and the fuel purchased to operate the rental vehicle must be submitted on the In State Travel and Incident Related Expense Log with receipts taped or photo copied. Rental vehicles that are not authorized on the resource order must receive the formal written approval from the incident as identified above. Page H-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 110: .,. Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI Check List: ❑ General Message Form 213 signed by the Finance Section Chief, Incident Business Advisor, or _ Incident Commander Q i ❑ S# documented on the General Message Form 213 ❑ F-42 or F-78 or other approved form ❑ In-State Travel and Expense Log with expense documented in date order co ❑ Receipt(s)* taped on all sides to an 8 1/2 x 11 sheet of paper in date order(photocopies preferred) Q *Receipt(s)for meals and incidentals are not required U` CD U If costs are associated with food or lodging, the reimbursement will be limited to the California Standard co Per Diem Rates in effect at the time of response: N N L • Breakfast- $7.00 • Lunch- $11.00 2 W • Dinner- $23.00 s i+ • Incidentals - $5.00 (only after the first 24 hours) 3 • Lodging: • All Counties/Cities located in California(except as noted below): E o Actual lodging expense, supported by a receipt,up to $90 per night, plus tax. • Napa, Riverside, and Sacramento Counties: a o Actual lodging expense, supported by a receipt, up to $95 per night,plus tax. • Los Angeles, Orange, and Ventura Counties and Edwards AFB, excluding the city of 0 Santa Monica: o Actual lodging expense, supported by a receipt, up to $120 per night,plus tax. N • Alameda, Monterey, San Diego, San Mateo, Santa Clara Counties: o o Actual lodging expense, supported by a receipt,up to $125 per night, plus tax. M • San Francisco County and the City of Santa Monica: v o Actual lodging expense, supported by a receipt, up to $150 per night,plus tax. E c� a Page H-2 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 111 Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 0 I C> cn cn a U CD 00 v c Z _T m m cn N s 1R E w Y � 4 3 t'1 PIS LL CL U O o < _ W O T V st d E s v See � �"—�:W'•.. Y Y Reimbursement Log at http://www.caloes.ca.gov/FireRescueSite/Pages/Reimbursement.aspx Page H-3 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 112 S.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI EXHIBIT "I" DEFINITIONS d > L Cn 1. ADMINISTRATIVE RATE shall mean a pre-established percentage charge that may be applied by the billing agency as determined by the CFAA Committee. a a LL 2. AGENCY REPRESENTATIVE shall mean the ICS position that serves as the point of contact v for an assisting or cooperating agency that has been delegated authority to snake decisions on o matters affecting that agency's participation at the incident and reports to the Liaison Officer. 0o N 3. ANNUAL OPERATING PLAN shall mean a plan developed at the State, Geographic, or local levels for the implementation of administrative or operational practices or concerns. a� 4. ASSISTANCE BY HIRE shall mean fire suppression resources needed to fill the incident order that are to be paid for by the protecting agency. '3 5. BUREAU OF INDIAN AFFAIRS shall mean a federal bureau under the Department of the E Interior charged with the responsibility to provide wildland fire protection and suppression for d trust lands of federally recognized Native American Tribes. Q a 6. CALIFORNIA FIRE AND RESCUE MUTUAL AID SYSTEM AGENCIES shall mean a C) agencies, departments, or institutions to which Cal OES has, through agreement, assigned LO V_ Cal OES-owned emergency apparatus; or who provide locally owned resources under provisions of the California Fire and Rescue Mutual Aid System. These agencies may also be referenced w as,however, not be limited to, "local government" or "local agency". o 7. CALIFORNIA MOBILIZATION GUIDE shall mean the interagency procedures for v requesting, documenting, and sending resources to incidents within the State of California. a� E 8. CALIFORNIA WILDLAND COORDINATING GROUP shall mean the executive level interagency committee made up of representatives from the USDA Forest Service, California Department of Forestry and Fire Protection, USDI Bureau of Land Management, USDI National Park Service,USDI Bureau of Indian Affairs, USDI Fish and Wildlife Services, contract counties representative, and the California Governor's Office of Emergency Services. 9. DEMOBILIZATION CENTER/FACILITY shall mean that location or facility established at or near an incident for the processing of emergency apparatus and personnel prior to release to its home base. Page I-1 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 113 S.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# I5-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 10. DEPARTMENT OF DEFENSE FIRE DEPARTMENT shall mean any organization managed by the Department of Defense for preventing and putting out fires principally on military installations. a d 11. EMERGENCY APPARATUS shall mean any emergency response equipment or apparatus provided through the California Fire and Rescue Mutual Aid System. N c� 12. EMERGENCY PERSONNEL shall mean any personnel responding on or with emergency cn apparatus and requested overhead personnel. Q U_ 13. FEDERAL FIRE AGENCIES shall mean the USDA Forest Service, Pacific Southwest Region; v the USDI Bureau of Land Management, California Office; the USDI National Park Service, 0 Pacific West Region; USDI Fish and Wildlife Service, Pacific Southwest Region, and USDI M Bureau of Indian Affairs, Pacific Region. L 14. FEDERALLY RECOGNIZED TRIBE shall mean an American Indian or Alaska Native tribal entity that is recognized as having a government-to-government relationship with the United in States, with the responsibilities,powers, limitations, and obligations attached to that designation, and is eligible for funding and services from the Bureau of Indian Affairs. c as 15. GOVERNING BODY RESOLUTION shall mean a formal declaration of the governing body 0) concerning a certain subject which it either cannot or does not wish to control by ordinance. Q 16. HOME UNIT shall mean the geographical location an individual is normally assigned to work. U 17. INCIDENT shall mean an occurrence or event, either human-caused or natural phenomena,that c requires action n by emergency service personnel to prevent or minimize loss of life or damage to N N property and/or natural resources. o M 18. INCIDENT COMMAND SYSTEM (ICS) shall mean a standardized on-scene emergency c) management concept specifically designed to allow its user(s)to adopt an integrated organizational structure equal to the complexity and demands of single or multiple incidents, E U without bein g hindered b jurisdictional boundaries. YJ w a 19. INCIDENT COMMANDER shall mean the ICS position responsible for overall management o f the incident a n d report s to the age n cy administrator f o r the agency having incident jurisdiction. This position may have one or more deputies assigned from the same agency or from an assisting agency(s). 20. INCIDENT MANAGEMENT TEAM (IMT) shall mean the incident commander and appropriate command and general staff assigned to an incident. Page I-2 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 114 I 5.H.b Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# 15-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPRO01 21. INTERAGENCY shall mean involvement of two or more agencies to an agreement. 22. LOCAL AGENCY shall mean any city, city and county, county, or special district. s' 23. LOCAL AGREEMENT shall mean a pre-defined area agreement that includes that portion of the geographical jurisdictions of both the local reciprocal agreement signatories on which they have historically, frequently and continuously cooperated in initial and extended attack. Cn Q 24. LOCAL JURISDICTION shall mean any political subdivision of government. v 25. MOBILIZATION CENTER shall mean an off-incident location at which emergency apparatus 0 and personnel are temporarily located pending assignment,release or reassignment. N N L 26. MOU/MOA shall mean a memorandum of understanding or memorandum of agreement, which is a formal business document used to outline an agreement made between two separate entities, groups, or individuals. co 27. MUTUAL AID shall mean an agreement in which two or more parties agree to furnish 3 resources and facilities and to render services to each party of the agreement to prevent and combat any type of disaster or emergency. 28. NON SUPPRESSION PERSONNEL shall mean personnel who occupy a civilian position Q a within a fire agency. LL U 29. POLITICAL SUBDIVISION shall mean any city, city and county, county, district, or other o local governmental agency or public agency authorized by law. co W 30. PORTAL TO PORTAL shall mean the time of initial dispatch from home base to the time of v return to home base. r 31. SALARY SURVEY refers to the form used to establish rates for reimbursement filed with Cal s OES Fire and Rescue Division. Q 32. STAGING AREA shall mean the location where emergency apparatus and personnel are assigned to an incident for deployment on a three-minute availability status. 33. STRUCTURAL FIRE PROTECTION shall mean fire suppression within a structure. 34. STRUCTURE DEFENSE shall mean the protection of homes or other structures from wildland fire before the fire reaches the structure; exterior fire protection measures. Page I-3 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 115i Cal OES# 6051-4 CAL FIRE# 7CA02564 USFS# 15-FI-11052012-107 NPS# P14AC01610 BLM# BAA151002 FWS# FFF300008-15-002 BIA# A15ACPROOI 35. SUPPLEMENTAL PERSONNEL shall mean overhead tied to a local fire department generally by agreement who are mobilized primarily for response to incidents/wildland fires outside of their district or mutual aid zone. They are not a permanent part of the local fire organization and are not required to attend scheduled trainings, meetings, etc., of the department staff. U) 36. SUPPRESSION PERSONNEL shall mean personnel who routinely respond to emergencies. in Q 37. TRIBAL FIRE DEPARTMENT shall mean a tribal entity with suppression and or all-risk Q LL U response capabilities. 0 0 M N N L 41 Y U) Y 3 (D E m d L Q Q Q LL U LO T" 0 N W O U w c Q E v Q Page 1-4 01/01/2015 Agreement Between OES/CAL FIRE/USFS/BLM/NPS/FWS/BIA 2015 Packet Pg. 116 5.H.c California Governor's Office of Emergency Services(Cal OES)-Fire and Rescue Division 2015 SALARY SURVEY/ACTUAL ADMINISTRATIVE RATE forthe AGREEMENT FOR LOCAL GOVERNMENT FIRE AND EMERGENCY ASSISTANCE TO THE STATE OF CALIFORNIA AND FEDERAL FIRE AGENCIES (California Fire Assistance Agreement) Please complete and/or correct this salary survey information sheet(all fields on this form that pertain to your agency are required or survey may be returned due to lack of information).Return your completed survey as soon as possible to: California Governor's Office of Emergency Services/Fire and Rescue Division 3650 Schriever Ave Mather,California 95655 Or FAX:(916)845-8396 (To ensure receipt of your salary survey,we recommend mailing it to us"Certified with Return Receipt Requested") Agency 3-Letter MACS I.D.: BDO Agency/Department Name: CITY OF SAN BERNARDINO/FIRE DEPARTMENT Physical Address,City,State,Zip: 200 EAST THIRD STREET,SAN BERNARDINO,CALIFORNIA 92410-4889 Mailing Address,City,State,Zip: 200 EAST THIRD STREET,SAN BERNARDINO,CALIFORNIA 92410-4889 Telephone Number: (909)384-5286 a' FAX Number: (909)384-5281 to Email Address*: ``cama.rena-no @sbcity org Federally Recognized Tribe? Yes:n ®No: Federal Fire Dept.? Yes:D No ® Dept of Defense? Yes [] No NV-A1 cn *Email is for the individual responsible for reviewing and processing the Salary Survey,Administrative Rate,and invoices. Q All information provided on this form is subject to audit by Cal OES,CAL FIRE,and the Federal Fire Agencies signatory to the California Fire u" U Assistance Agreement. Please provide the hourly"Average Actual Rate"for each classification used by your agency that is reflected in the chart below. (° 0 Instructions for completing the Cal OES 2015 Salary Survey/Actual Administrative Rate form. �Co 5 Above B/C w/a >, TBase Rates as of Avg.Actual Rate(Straight I MOU/MOA/GBR for Classification Title 01/01/2015 Time)as of. 06/01/2015 MOA/MOU for above portal-to-Portal Straight Time(OT) i Chief $34.97 /per hour N ---_----_ ____....p --_-_$96.37 _ /per hour Yes: No: Yes: No: Deputy Chief _ $34.97 /per hour _ $87.92 _ /per hour Yes: _ No:❑ Yes:Zf No:[] 2 Division Chief $34.97 /per hour /per hour Yes:D No:❑ Yes:® No:n N LO Assistant Chief $34.97 /per hour — _ /per hour Yes:F1 No: Yes:M No:❑ t' Battalion Chief $34.97 /per hour - $53.65 /per hour „ ,: Yes: No: Co.Officer/Capt./Lt. $28.42 /per hour $38.30 / er hour ff=&NM Yes:© No: y App.Officer/Engineer $28.42 /per hour $_33.64 /per hour s 'St, Yes:N No:[] E Firefighter/FF-PMedic 1 $28.42 /per hour $29.97 /per hour � � � �",' Yes: No:[ ca 4- Actual Administrative Rate**(due byluly ist): (Enter as Decimal) Q Workers Compensation Insurance Rate: 0.035 (Enter as Decimal) j Unemployment Insurance Rate: 0.003 (Enter as Decimal) Agency Federal Taxpayer I.D.Number or Federal Employee I:D.Number: _ 95-6000772 -- - --- . 5-0 077 _-_.----- Agency Data Universal Numbering System(DUNS)Number: 143532153 I NOTE:These rates are not effective until the date they are received by Cal OES. **If your Actual Administrative Rate is on file,you are required to update the rate by July 1st,2015.After that date,the rate will default back to 10%.If you provide an Actual Admin Rate,you are required to complete an Actual Administrative Rate Calculation Sheet on Page 2. What is reported on this form constitutes direct salary costs for employees. I am the Chief Financial Officer,and I have reviewed the information provided by my Agency/Dept.,and certify to the best of my knowledge and belief that this information is correct. Thomas Hannemann Print Name ChiefFi a na C) erSiRnoture Cal DES-Fire and Rescue Division•2075 Salary Survey'Actual Administrative Rate Rev.feb2015v2 Packet.Pg. 117 California Governor's Office of Emergency Services(Cal OES)-Fire and Rescue Division 2015 SALARY SURVEY/ACTUAL ADMINISTRATIVE RATE forthe AGREEMENT FOR LOCAL GOVERNMENT FIRE AND EMERGENCY ASSISTANCE TO THE STATE OF CALIFORNIA AND FEDERAL FIRE AGENCIES (California Fire Assistance Agreement) Department Name: FY Data for use in Fire Agreements Year Actual Administrative Rate(Include ONLYallowable costs and use whole numbers) PROGRAM INDIRECT DIRECT TOTAL Emergency Medical Services $0 General Administration p ht w w, $0 Information Technology m $0 Logistics/Procurement/Supply/Minor Fire Equipment $0 Cn co Public Information Office $0 6 Cn Telecommunications $0 a a U. U Arson Investigation $0 0 Community Education $0 —� to, Facilities $0 Fire Comm.Center/Dispatch/Comm.&Control Center $0 (n Fire Hazard Reduction Program $0 LO Fleet $0 N Hazardous Materials Response Program $0 Mapping $0 E Operations $0 r Prevention $0 _ ------.-..-. Training $0 Urban Search and Rescue '`' �o- $0 GRAND TOTALS $0 $0 $0 ADMINSTRATIVE RATE (INDIRECT COST/DIRECT COST): I am the Chief Financial Officer,and 1 have reviewed the information provided by my Agency/Dept.,and certify to the best of my knowledge and belief that the Actual Administrative Rate above is correct,and is established in accordance with OMB Circular A-87,using the"Instructions for Completing Actual Administrative Rate Calculations"&"ICRP Definitions." Print Name Chief Financial officer Signature Date Cal OES-Fire and Rescue Division-2015 Salary Survey.;Actual Administrative Rate Rev.Feb2015v2 Packet Pg. 118