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HomeMy WebLinkAbout2004-2005 CITY OF SAN BERNARDINO "Old Fire Brings Out New Spirit In San Bernardino" w Mayor Judith Valles X ��. M R, i { J wa ■ � r 1 DETAIL BUDGET FISCAL YEAR 2004 - 2005 CITY OF SAN BERNARDINO - 2004 200 5 1 DETAIL BUDGET 1 gNAR�I ...E A IA HONORABLE JUDITH VALLES, MAYOR AND MEMBERS OF THE COMMON COUNCIL Esther R. Estrada First Ward Susan Longville Second Ward Gordon McGinnis Third Ward Neil Derry Fourth Ward Chas Kelley Fifth Ward Rikke Van Johnson Sixth Ward Wendy J. McCammack Seventh Ward ADMINISTRATIVE STAFF Fred Wilson City Administrator Barbara Pachon Director of Finance f ' TABLE OF CONTENTS 1. BUDGET MESSAGE/OVERVIEW ' City Administrator's Budget Message i Detail Budget Overview iv Budgeting and Accounting Policies xix Budget Calendar xxiv City's Vision and Mission Statement xxv 2. BUDGET SUMMARIES Summary of Revenues, Expenditures, and Transfers 1 Estimated Revenues and Expenditures—General Fund 2 Estimated General Fund Revenues 3 Estimated Other Funds Revenues 6 Expenditure Summary by Department &Fund 10 Summary of Revenues by Fund 11 Summary of Expenditures by Dept/Fund (Historical) 12 Detail of Interfund Transactions 13 Budgeted Personnel Summary 17 City of San Bernardino Department Organizational Chart 32 ' 3. BUDGET CHARTS Projected General Fund Revenues 33 Projected General Fund Expenditures 34 ' Projected Administrative Expenditures 35 Major Revenue Sources Comparison 36 Budget vs. Actual Revenues 38 4. GENERAL FUND DEPARTMENTAL BUDGETS City Administrator 39 City Attorney 42 City Clerk 46 City Treasurer 56 Civil Service 59 Code Compliance 62 Common Council 76 Development Service 80 Facilities Management 103 Finance Department 114 Fire Department 119 General Government 136 Human Resources 141 Mayor 145 ' Parks, Recreation & Community Services 151 Police Department 171 Public Services 203 ' S. OTHER SPECIAL CITY OPERATING BUDGETS rAir Quality(AB2766) 218 Animal Control 221 Asset Forfeitures 228 ' Cable TV 233 Cemetery 237 Library 241 tRefuse 245 Sewer Line Maintenance 257 Soccer Complex 261 Stadium 264 6. INTERNAL SERVICE FUNDS OPERATING BUDGETS Fleet Services 268 Information Systems 274 Liability 281 Print Shop 285 Telephone Support 288 Utility Fund 291 Workers Comp 294 7. ASSESSMENT DISTRICTS Construction Districts 298 Landscape Districts 300 Parking Districts 305 8. GRANT FUNDS Grant Budgets 307 9. CAPITAL IMPROVEMENT PROJECTS 315 10. DEBT SERVICE AD 985 Debt Service 344 AD 987 Debt Service 345 Verdemont Improvement Debt Service 346 New Pine Debt Service 347 Facilities Lease Schedule 348 �, Equipment Lease Schedule 349 CITY OF SAN BERNARDINO CITY ADMINISTRATOR'S OFFICE ' INTEROFFICE MEMORANDUM TO: The Honorable Mayor and Common Council FROM: Fred A. Wilson, City Administrator SUBJECT: FISCAL YEAR 2004-2005 BUDGET DATE: December 9, 2004 1 am pleased to present to the Mayor and Common Council the Fiscal Year 2004-2005 Budget. Reflecting the priorities and goals of the Mayor and Council, the Budget serves as a financial roadmap for the City. It is a flexible spending plan that determines the level and quality of municipal services to be provided to the community, given the limited economic resources we have available. Furthermore, the FY 2004-2005 Budget was developed with the general assumption that emphasis will be on quality municipal services and will reflect a stronger customer service orientation. Our Vision: Guided by Strategic Goals As in past years, this budget is first based on the broad goals that were set for the City. These goals are: ■ Public safety ■ City and EDA financial security ■ Image enhancement and quality of life ■ Adequate staffing levels ■ Signature development projects ■ More effective community beautification ■ Streamlining City operations to These goals, which are a focus of work plans throughout the year, become even more critical during the budget process. As each possible program and expenditure is considered, we look to our goals to determine the highest priorities for City spending. While budget decisions are always difficult, the guidance provided through our goals helps pave the way fora smoother budgeting process. Budget Process This year, the goal of financial security has been the driving factor in the development of the FY 2004-05 budget. During the FY 2003-2004 mid-year budget review, it was projected that the General Fund would have a deficit of approximately$6.7 million in FY 2004-2005. This deficit was due to a number of factors, including significant reductions in State revenues and rising employee pension costs. Other factors include costs associated with the construction and opening of the Verdemont Fire Station, increased costs for police and fire operations, and increased Workers' Compensation and liability insurance costs. i This Y ear's projected deficit was especially difficult to address in light of the similar deficits that have been faced in prior years. The Mayor and Council will recall that in FY 2003-2004, the City made approximately $3 million in various budget cuts, resulting in the elimination of 13 employee positions and reductions in services in a variety of areas. Going into the FY 2004-05 budget cycle, while our employees continued to be as creative as possible in seeking ways to reduce costs, there were few painless choices left to be made. ' In order to address the City's budget situation, an effort was initiated in January 2004 to develop creative ways to increase efficiencies, reduce expenses, increase revenues, and streamline operations, keeping in mind the goals and priorities of the City. The purpose of this initiative was to reduce the City's budget as much as possible without impacting services. A number of these deficit reduction measures were incorporated into the Preliminary Budget document, which reduced the projected deficit to $3,650,600. Most significantly, these measures included the PERS "fresh start" option that resulted in an estimated savings of $2.4 million annually, and exercising the PERS pre-payment option, which provided a net savings of$294,800. During budget deliberations, additional budget-balancing measures were presented that eliminated the General Fund deficit. Highlights of these measures included: • The use of a "golden handshake" program that was successful in encouraging fifteen (15) employees to retire or resign. This program allowed the City to minimize the number of employee layoffs. • A total of 29 General Fund employee positions were deleted due to budget cuts, which ultimately resulted in three (3) layoffs. • Fee increases were approved that are estimated to provide an additional $900,000 in General Fund revenue. • Budget cuts and revenue enhancements in the General Fund totaled approximately$1.3 million. All of these budget-balancing measures are discussed in detail in the Budget Overview that follows this transmittal. Budget Summary The budget document follows the same format as previous documents, and is presented in two separate publications. The FY 2004-2005 Summary Budget documents contain descriptive information regarding the various City departments and their divisions. The section entitled Community Profile provides background and historical information about the City and provides information regarding the major activities and plans for FY 2004- 2005. Also included are sections regarding grants, debt service and assessment districts. The line item expenditure detail budget has also been provided. The total FY 2004-2005 Expense Budget, including Capital Project Funds, is $197,279,500. The FY 2004-2005 General Fund expense budget including vacancy factor is $117,468,800, with an estimated General Fund available budget reserve of $3,469,900. ii F Looking to the Future: Challenges and Opportunities Ahead At the time of our budget deliberations, the future of certain revenues from the State was uncertain. As in the recent past, the State's budget situation remains difficult. However, the passage of Proposition IA is anticipated to bring a level of stability and predictability to the state-local fiscal relationship in the future. As part of compromise between the Governor and the League of Cities in the summer of 2004, Proposition 1A provides for the City to "loan" the State approximately $1.9 million per year for two years. The second year's payment on that loan will be due to the State in FY 2005-06. impacts Beyond these near-term loans to the State, the ex act p acts of Proposition IA will become more apparent in the coming months when the Governor releases his proposed State budget for FY 2005-06. In addition to the many concerns regarding the State's budget deficits, there are several other factors that promise to make our own City Budget a more difficult challenge next year. It is projected that our PERS costs for safety and miscellaneous employees will continue to increase substantially over the next few years. Competitive pressures in the labor market to offer enhanced benefits to our employees will also bring costs. Another key issue facing the Mayor and Council is the need for additional Police Officers that has been identified in the Police Department's Five-Year Strategic Plan. The Plan calls for the addition of twenty-five (25) additional officers in order to fully staff the beat plan. This represents a significant budget challenge, especially in light of the projected deficit. These issues, combined with the fact that General Fund expenditures are already outpacing revenues, will need to be addressed in the coming months and years. By using a long-range view and taking proactive steps to confront these obstacles, I am confident that the City will successfully weather this financial challenge. As someone once said, "A real leader faces the music, even when he doesn't like the tune." A great deal of effort and attention to detail has gone into the preparation of the budget document, representing many hours of work by staff members throughout the organization. I would especially like to thank Barbara Pachon, Director of Finance, and Rita t, Deputy Director/Budget Manager, for their hard work. .w D ILSON City Administrator AV es FAW/md w r . CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM FINANCE DEPARTMENT TO: The Honorable Mayor and Common Council FROM: Barbara Pachon, Director of Finance SUBJECT: DETAIL BUDGET OVERVIEW FISCAL YEAR 2004-2005 ADOPTED BUDGET DATE: September 30, 2004 This Budget Overview summarizes the FY 2004-2005 Adopted Budget, which includes the General Fund, Special Revenue Funds, Internal Service Funds, and Grants. The Budget Overview also serves as a detail guide to the budget document. Attachment "A to this detail overview provides a reconciliation for all General Fund Departments starting from the Adopted FY 2003-2004 budget to the Adopted FY 2004-2005 budget. Further detail regarding individual departments is provided under the General Fund Expenditure section (page x) and Other Funds Overview section (page xv) of this memorandum. The Budget Document The budget document provides two important benchmarks to assist in prioritizing the City's responsibilities and goals. First, the document presents to you the cost of providing services to the community. Second, the document provides you with estimated funding resources available, given the current economic outlook, legal restrictions, and availability of state and federal funding sources. Again, this year, a Summary Budget document was produced to assist in balancing and approving a final budget. This document contains descriptive information regarding the various city departments and their divisions. It also includes summarized information regarding proposed departmental expenditures for FY 2004-2005. The document also outlines recent departmental accomplishments and lists proposed departmental goals for FY 2004-2005. Provided for you in the section entitled Budget Summaries, is summarized information regarding revenues, expenditures, transfers, and staffing levels. The sec tio n entitled Community Profile provides background and historical information about the City and provides information regarding the major activities and plans for FY 2004-2005. Also provided again is the section entitled Budget Glossary. This section provides definitions of financial and governmental terms commonly used during the budget process. There are also the usual sections regarding grants, capital projects, debt service, and assessment districts. The line- item expenditure detail budget that is produced every year has also been provided. iv GENERAL FUND OVERVIEW This ear the City of San Bernardino faced many challenges in balancing the City's budget, At Y Y the time of the City's FY 2003-2004 Mid-Year Budget Review in February, initial projections 1 indicated that the City would be facing an estimated budget shortfall of $6,787,900. There were several major factors that contributed to this projected shortfall, which included increased Safety PERS rates, loss of the City's Miscellaneous PERS asset credit, increased health insurance costs, increased safety overtime, the planned opening of the Verdemont Fire Station in FY 2004-05, and the State budget crisis. During budget workshops and meetings throughout March, April, and May, the expected shortfall was reduced from $6,787,900 to $3,650,600. Estimated deductions (expenditures and transfers-out) for FY 2004-2005 were reduced by a net amount of $1,667,500 and estimated .. available funds (revenues and transfers-in) were decreased by a net amount of $325,800. The primary reason for the decrease in estimated expenditures was due to the approval of the PERS "freshstart" and "pre-payment" plans which allow the City to essentially refinance it's unfunded liability for the City's PERS Safety group and to pay our PERS premium early, rather than on a monthly basis. Also contributing to the lowered deficit was a change in the estimated beginning fund balance for FY 2004-2005. As the year progressed, a number of revenues and expenditures for FY 2003- 2004 were adjusted as more current information regarding revenue payments and expenditure savings became available, resulting in a net increase of$1,795,600 to the FY 2003-2004 ending fund balance. This increase was then available to assist in balancing the FY 2004-2005 budget. Preliminary to Adopted Budget In early June, the FY 2004-2005 Preliminary Budget was presented to the Mayor and Council with the revised deficit of$3,650,600. Several brainstorming meetings were held in June and July to discuss budget savings options. As a result of the last few months of work on the budget, the City has been able to eliminate the $3,650,600 shortfall and have a modest excess of$41,100. The City was able to accomplish this with more aggressive and optimistic revenue projections for both FY 2003-2004 and FY 2004-2005; implementation of a separation incentive program (SIP) that allows a number of positions to be eliminated without layoffs; various fee increases; and various efficiency improvements/reorganizations throughout departments. All of these items were discussed during the budget workshops in June and are itemized on "Exhibit A" for your reference. Four (4) police officer positions that were not included in the Preliminary Budget document because of loss of IMPACT grant funds and a deleted Administrative Clerk position have been added into the final Police Department budget at the direction of the Mayor and Council. The cost of the four (4) police officer positions will be split between the Asset Forfeiture Fund and the General Fund. Since the City's last budget meeting we have learned that the State has reinstated booking fee reimbursements to cities, as well as the mandate that cities pay counties for booking costs. This revenue of $689,000 and expenditure of $600,000 has been incorporated into the attached schedules. The Mayor and Council should note that for FY 2005-2006, it is expected that V booking fee reimbursements will no longer be paid by the State. However, it is also expected that cities will only be required to pay counties for one-half the cost of booking costs. The State and local city governments came to an agreement that for the next two years cities would divert a portion of their"property tax in-lieu of VLF" to the State. This translates to a loss in revenue of$1,877,500 for the City of San Bernardino in FY 2004-2005 (already factored into i Preliminary Budget) and $1,877,500 again in FY 2005-2006 (plus any growth). The Governor's agreement with local city governments calls for this funding to be restored to cities in FY 2006- 2007. Also added to the budget are the revenues and expenditures associated with the Fire Prevention Rental Inspection Program. This program (previously approved by the Mayor and Council) adds eight (8) positions to the Fire Department to conduct fire-prevention related inspections of rental units. The budget also incorporates the six- (6) positions that were added to the Police Department for activities related to funding from SB 621. This program was also previously approved separately by the Mayor and Council. Because FY 2003-2004 ended with increased expenditure savings (from various departments) and increased revenues (primarily from property tax, motor vehicle-in-lieu payments, parking citations and UUT revenue), the beginning General Fund balance for FY 2004-2005 is approximately$1,668,100 higher than anticipated in the Preliminary Budget document. General Budget Assumptions The process of arriving at an adopted, balanced budget begins with the presentation of the FY 2004-2005 Preliminary Budget document to the Mayor and Council in June and continues with budget deliberations involving the Mayor, Council, and members of the community. The FY 2004-2005 Budget was developed with the following general assumptions: ■^^ • The budget will emphasize quality municipal services and will reflect a strong customer service orientation. • Deletion of filled positions will be avoided. • The total General Fund budgeted reserve is assumed to stay at the same amount it will be at 6/30/04, which is $6,761,700. • The budgeted reserve will not be used or increased during FY 2004-2005. • The General Fund undesignated fund balance at 6/30/04 is now estimated to be $7,805,300. It is assumed all of the undesignated fund balance will be used during FY 2004-2005. Budgeted Reserve At the Mayor's direction, the City has been working towards establishing, at a minimum, a General Fund budgeted reserve equal to 10% of the total General Fund budgeted deductions. Based on the Adopted FY 2004-2005 General Fund budget of$120,813,600 (includes Transfers Out) a 10% reserve would be about $12 million. The highest the City's reserve has been is Vi $9,829,900 at 6/30/02. The budget reserve included in the FY 2004-2005 Adopted Budget is $6,761,700 which was obtained by the following contributions/uses: FY 1998-1999 contribution to budgeted reserve $2,500,000 FY 1999-2000 contribution to budgeted reserve 1,627,400 FY 2000-2001 contribution to budgeted reserve 2,831,600 FY 2001-2002 contribution to budgeted reserve 2,870,900 FY 2002-2003 projected used budgeted reserve (3,068,200) Estimated Budgeted Reserve at 6/30/04 6,761,700 *Unavailable (VLF loan) (3,291,800) Available FY 2004-2005 Budget Reserve $3,469,900 * Of the $6,761,700 budgeted reserve, $3,291,800 is designated as "unavailable" until the State repays the City for the FY 2003-2004 VLF loan (it is anticipated that the State will repay the City in FY 2006-2007). The FY 2004-2005 Budget assumes there will not be any additional contributions or uses of the budgeted reserve at this time. GENERAL FUND REVENUES iTotal budgeted General Fund revenues for FY 2004-2005 are projected to be $106,605,500, which is a net $1,372,300 higher than actual revenues estimated to be received for FY 2003- 2004. Growth is expected in most of the major revenue categories but several projected revenue decreases are for the most part off-setting most of the projected revenue growth. There are three major changes to the City's General Fund revenue budget for FY 2004-2005 which include the VLF (Motor Vehicle in Lieu Fee) Backfill Loan, VLF for Property Tax Swap, and the "Triple Flip". Included in the VLF for Property Tax Swap is the first of two $1,877,500 revenue losses the City will experience to help the State of California balance its budget. A more detailed discussion on each of these major revenue changes is discussed below. Also discussed below are the major revenue sources and significant changes made to specific revenues for the General Fund. P VLF Backfill Loan — In FY 2003-2004 cities had a mandatory loan to the State of California from their VLF revenue. The City of San Bernardino's loan is estimated at $3,291,800. The City recognized this amount as revenue in FY 2003-2004 and, accordingly, set up a long-term so receivable to be paid back by the State in FY 2006-2007. $3,291,800 of the City's budget reserve will be considered "designated" or unavailable so that this portion of the budget reserve cannot be used until the City receives repayment from the State. When the State repays the City in FY 2006-2007, the funds will then be available to the City, the receivable will be eliminated, and the designated budget reserve of $3,291,800 will be changed to undesignated and will be available for other uses. tVLF for Property Tax Swap — For FY 2004-2005 the League of California Cities and the Governor of California came to an agreement on how cities would financially help the State to balance their budget over the next two years. In exchange for this financial help from cities, the Governor agreed to several conditions that are very important to cities. Some of these key Vii conditions include: the State is required to repay the VLF Backfill Loan in FY 2006-2007; the ' Governor will support and promote a Constitutional Amendment that would prohibit the State from taking important key revenues away from cities for the State's use in the future; the State will be required to make payment of deferred mandated reimbursements to cities beginning in FY ' 2006-2007; and various other items. The next paragraph will explain how the VLF for Property Tax Swap works. Currently the City gets about 32.5% of its VLF revenue from the motor license fees people pay to DMV (Department of Motor Vehicles) and 67.5% from the State (this part is known as the State "backfill" amount). In addition, Cities get additional VLF revenue from R&T Sec 11005.7 (for an Bernardino this is about $177,000). The FY 2004-2005 agreement calls for eliminating the State VLF "backfill" and the R&T Sec 11005.7 revenue and replacing it with a new revenue called "Property Tax In-lieu of VLF". This new revenue account has been set up as a subset of property tax and this will be a new permanent account that will grow each year based on the City's assessed valuation of real property. For FY 2004-2005 and FY 2005-2006 cities will not receive the full "Property Tax In-lieu of ` VLF" revenue because as part of the agreement cities have to give a large part of this revenue to the State. The City of San Bernardino share that will be given to the State is $1,877,500 for each of two years. The latest update from the League of California Cities shows that the City of San Bernardino's new "Property Tax In-lieu of VLF" budget will be $8,369,200 (this already removes the $1,877,500 that the State will keep) and $1,478,300 will be the revenue budget that ` remains in the VLF account. "Triple Flip" —As part of the FY 2003-2004 State Budget, Proposition 57 (State fiscal recovery funding mechanism) was approved. Proposition 57 mandates that beginning in FY 2004-2005 cities will give the State 1/4 cent sales and use tax revenue in exchange for getting a new revenue called "Supplemental Property in-lieu of Sales Tax" revenue. This new revenue will grow each year in proportion to each jurisdiction's sales and use tax revenue. The new account growth will lag behind the sales tax growth by about a year however. Because this new revenue is tied to sales tax and it is only temporary it will be considered a subset of sales tax revenue. This account is only temporary because it should only last 7-10 years, as that is when the State Bonds are expected to end. For FY 2004-2005, the estimated amount of sales tax that will be shifted is $8,075,000 for the City of San Bernardino. The FY 2004-2005 sales tax revenue will be reduced by $8,075,000 and the budget for the new "Supplemental Property Tax In-lieu of Sales Tax" revenue will be $7,825,000 ($8,075,000 minus $250,000 which is the estimated amount that will be lost due to timing differences = $7,825,000). Sales Tax - is the General Fund's largest revenue source and is expected to continue its growth over the next year. Sales Tax has grown strongly in FY 2003-2004, with an estimated 8% growth over the previous year. The growth in FY 2003-2004 has been attributed to not only some new businesses opening but also existing businesses showing large increases. For FY 2004-2005 staff has assumed that Sales Tax will continue to grow but not at the 8% rate. A 6% increase ($2,000,000) in sales tax has been included in the FY 2004-2005 budget which is the largest percent increase that has been factored into a City budget over the last several years (usually only a 2-3% increase has been factored into the budget). This increase is based on the assumptions that new businesses in the City will generate revenue and existing businesses will continue to have some growth. As a result of the "Triple Flip" discussed above, $8,075,000 has Viii been subtracted from the Sales Tax revenue account (object number 4221) and placed in a new account (object number 4220). Motor Vehicle in Lieu Fees (VLF) - is estimated to grow only slightly for FY 2004-2005 because of the major changes that are going to happen to this revenue source as a result of the agreement Cities made with the Governor. As a result of the "VLF for Property Tax Swap" discussed above, the VLF account (object 4603) will only have a budget of$1,478,300 for FY 2004-2005. The $10,246,700 that was reduced from the VLF account has been budgeted in a new account (object 4007) in the Property Tax revenue section minus the $1,877,500 that the State will keep to balance the State budget. Booking Fee Subvention — revenues collected in FY 2003-2004 from the State were $689,000. During the preparation of the Preliminary FY 2004-2005 Budget, it was assumed this revenue from the State would not be received and that the City would not have to pay the County for booking fees. Therefore, the loss of revenue would be offset by the lowering of expenses. Since the City's last budget meeting we have learned that the State has reinstated booking fee reimbursements to cities, as well as the mandate that cities pay counties for booking costs. This revenue of $689,000 and expenditure of $600,000 has been incorporated into the attached schedules. The Mayor and Council should note that for FY 2005-2006, it is expected that booking fee reimbursements will no longer be paid by the State. However, it is also expected that cities will only be required to pay counties for one-half the cost of booking costs. Property Taxes - are projected to increase over the current year's estimated amounts by a total of$307,100 to $9,095,000. This is a rather large increase but with escalating property values and sales, the City should collect this amount in Property Taxes for FY 2004-2005. Business Registration -revenue is estimated to increase $21,200 over FY 2003-2004. FY 2003- 2004 revenue included some prior year payments so it is not anticipated that FY 2004-2005 will have this same level of new revenue as FY 2003-2004 did. Utility User Tax - revenue is projected to also increase in FY 2004-2005. Finance has included an increase of$593,000 minus $178,200 of loss revenue that will occur as a result of lowering the City's UUT rate for a net gain of$414,800 of new revenue for FY 2004-2005. The revenue gain is anticipated to come from increased wireless telephone usage and there will not be any one time rebates in FY 2004-2005 as there were in FY 2003-2004. Franchise Tax — revenue has been increased by only $30,000 from FY 2003-2004 estimates. Since we are still in the first year of the new Franchise Agreement with the Gas Company it is hard to estimate what revenue the City may get. CDBG - revenues have been increased to reflect the additional $374,600 the City is going to receive for Code Compliance ($124,600) and Los Padrinos contract ($250,000). Sale of Property — revenue from the sale of property for FY 2004-2005 has been reduced by $510,700 from FY 2003-2004 estimates. Since revenue from property sales is only a one-time revenue source, the revenue budget for this had to be reduced. ' ix Interest Earnings — for FY 2004-2005 have been increased as a result of the City doing a TRANS. However, this increase has been offset by the GASB requirement that interest earning ki be adjusted to market at the end of the fiscal year. The net increase to interest earnings in $90,000. As a result of this TRANS being done, there will also be an expenditure savings in PERS since the City has included the pre-payment of PERS in this TRANS. Planning Development Projects — revenue are budgeted $354,600 less than FY 2003-2004. This $354,600 was the one time revenue that was carried over to be received from the Planning Center contract. ' Revenues from Water—were increased by approximately $1.1 million for FY 2004-2005. The Master Services agreement (object 4673) was increased a total of $125,000 to cover increased services the City provides to the Water Department. Two new accounts were established for revenues the Water Dept. will pay the City for Water Land Sales (object 4931, $475,000) and revenue from Water's Sewer operation (object 4930, $500,000). Miscellaneous Other Revenue - has been decreased for FY 2004-2005 as a result of removing one-time revenues received in FY 2003-2004. In FY 2003-2004 the City received $250,000 from the Gas Company as part of the Franchise agreement. This was a one-time payment that will not be received in FY 2004-2005. Fire Rental Inspection Fee - During the budget process the Mayor and Council approved implementation of a fee-based program for fire-prevention related inspections of rental units. $494,300 in anticipated fee revenue has been factored into the final budget, as well as the related iexpenditures (discussed later in the section related to the Fire Department.) Included in the Adopted Budget are all the various fee increases that were approved in February 2004 that will start to be collected in FY 2004-2005. These various fee increases totaled about $900,000 of new revenue for the City for FY 2004-2005. GENERAL FUND EXPENDITURES In general, during the preparation of the Preliminary Budget Document, departments were held to expenditure levels similar to the current fiscal year with adjustments for changes in internal service charges and increases in personnel costs. Changes in internal service charges are discussed in further detail later in the section of this overview entitled "Other Funds." Adjustments for increased personnel costs were due to step increases, MOU obligations, increased health insurance costs and increased PERS costs. During the budget preparation process, the City Administrator and Finance Department discussed specific budgetary issues with departments and, if appropriate, made changes to departmental budgets. Once the Preliminary Budget was presented to the Mayor and Council in June, additional reductions to departmental budgets were approved by the Mayor and Council in order to eliminate the budget shortfall. These expenditure reductions are discussed in the departmental sections below and are summarized on Attachment A. Total FY 2004-2005 General Fund expenditures are budgeted at $118,272,200. Total deductions to the General Fund, including anticipated expenditure savings of$803,400, and transfers-out of X $3,344,800 are projected to be $120,813,600. This represents over a 10% increase ($11,614,900) ' in expenditures as compared to the original FY 2003-2004 Adopted Budget. The primary reasons for this increase are: dramatic increases to the City's Safety PERS rate ($2,547,000); loss of the City's Miscellaneous PERS asset credit ($2,000,000); increased health insurance costs ($789,800) increased internal service charges to the General Fund($897,000), increased overtime for Police and Fire ($1,000,000) and the costs associated with the operation of a new fire station ($950,400). These and other significant items are discussed below in the individual departmental ' sections. These items are also itemized on attachment "A." City Clerk - The City Clerk's election budget was reduced by $100,000 as no regular elections are scheduled. The City Clerk will present a separate request to the Mayor and Council for estimated costs for a special election to place the charter proposal on the ballot in November of ' 2004. Code Compliance — In 2001, the Code Compliance Department was awarded grant funding ' through the California Department of Housing and Community Development (HCD). This grant has funded two Code Compliance Officer positions. These positions, along with the Code Compliance Officer funded through the County's Neighborhood Initiative Program, formed the Housing Improvement Team which focused on neighborhood revitalization efforts. The City was recently notified that funding from HCD would not be renewed for FY 2004-05. Carryover funding for approximately three (3) months remains, so the two (2) HCD funded positions have been budgeted accordingly. In December of 2003, the Code Compliance Department and Public Services Department brought forward a proposal to shift $100,000 in abatement funds from Public Services to Code Compliance so that Los Padrinos could perform these services for the City in a more cost- effective, efficient way. The proposal, approved by the Mayor and Council, is reflected in the Code Compliance budget. Additional CDBG funds of$124,600 were also recently allocated to the City's Code Compliance Department. The bulk of these funds covered increased costs for existing positions and provided for some additional contractual funds. The Code Compliance Department also participated in the SIP (Separation Incentive Program) and reorganized resulting in the deletion of 2 full time positions. General Government — Included in the General Government budget are items that are not appiicable to any one department. Examples of items budgeted here are contingencies for anticipated increased costs in the following areas: health insurance, Charter 186 costs, and negotiated salary and benefit increases. Debt service on City buildings, consulting services, and costs for citywide programs are also included here. General Government budgeted costs are expected to be $2,728,400 higher that the current year's �„ budgeted amount. $2,000,000 of this increase is attributed to the loss of the PERS asset credit. The asset credit was available as a result of the City's Miscellaneous (non-safety) PERS group being categorized as "super over-funded." However, starting in FY 2004-05, the Miscellaneous group will no longer have this status and the credit will no longer be available to the City. Xi Increased PERS costs for the Police and Fire Departments, net of the savings from the PERS ' "fresh-start" and prepayment discount, are reflected in those departments. Prior to implementing the "fresh-start" and prepayment discount, PERS safety costs were approximately $5,000,0000 higher than FY 2003-04. The "fresh-start" (which allows the City to refinance it's unfunded ' liability for the PERS Safety group) lowered this increase by approximately $2,500,000. The pre-payment reduced this cost by approximately another $360,000 and will generate interest earnings of approximately $238,000. In order to implement the prepayment, the City was ' required to issue a TRAN (tax revenue anticipation note). The cost of issuance and interest for the TRAN is $303,200 and has been budgeted in General Government. Savings to the City from ' pre-payment of PERS costs, net of interest earnings and issuance costs, is $294,800. Increased costs of approximately $479,000 for increased health insurance costs have been factored into departmental budgets based on current costs. Additionally, a contingency of $400,000 has been included in General Government for anticipated future increases. Based on prior years' trends and history, $1.9 million has been included for anticipated Charter 186 increases. This amount is consistent with the amount budgeted in FY 2003-04. ' Also included in General Government is $143,600 for the estimated debt service on the new Verdemont Fire Station and $142,000 for the first anticipated loan payment to the California Infrastructure Bank for financing related to the "HUB"project. $385,400 that was reviousl included in the budget for the City's match to grant funding for the P Y Santa Fe Depot has been removed as the City's grant match obligation has been met. was also achieved b adjusting the cleaning schedule at the Carousel Mall and $37,800 m savings y � g g reducing guard services. $77,000 has been added to the General Government budget to cover the City's share of sales tax sharing agreements. Development Services - $100,000 has been added to the NPDES (National Pollution Discharge Elimination System) Division of the Development Services Department to meet more stringent regulations. The current NPDES permit for San Bernardino County represents a significant change from previous NPDES permits. The monitoring, inspection and enforcement burden has been placed on local agencies. Certain timetables for compliance are mandated in the permit and failure to meet those timetables could subject the local agency to penalties form the regional board and/or lawsuits from third party special interest groups. $80,000 of the $100,000 increase ' is for anticipated staff increases, which will be presented to the Mayor and Council at a future date, and the remaining$20,000 is for contractual costs. The Traffic Signals Maintenance and Street Lighting Maintenance Divisions of the Development Services Department have been transferred to the Public Services Department. Both the Director of Development Services and the Director of Public Services believe that it makes better sense from an operational point of view to have these divisions under the supervision of the Public Services Department. This change is reflected as a decrease in the Development Services Department's budget of $2,679,200 and as a corresponding increase in the Public Services Department's budget. xii $10,000 was also included in the Development Services Department's budget for archiving/imaging services. The department currently collects a fee from applicants for this service and is now ready to implement the program. Development Services participated in the SIP program. and reorganized, resulting in the elimination of eight positions. Street signing and striping functions were transferred to the Public Services Department and for the most part, will be contracted. Facilities Management — In order to address a few of the City's many building maintenance needs, $102,100 was included in Facilities Management's budget for the first year estimated payment of a five-year loan to complete the following projects: renovate Animal Control "cat- , room"- estimated project cost of$75,000; replace air conditioners at two fire stations — estimated project cost of $140,000; repair roofs at various fire stations — estimated project cost of $158,000; renovate roof at Police `B" building — estimated project cost of$88,000. Total to be financed is $461,000. $100,000 was also included in the Facilities Management Department's budget as the City's estimated share of the net operating costs of the Santa Fe Depot. Fire Department- Included in the Fire Department's budget is $950,400 for staffing and operating costs related to the new Verdemont Fire Station. The station is expected to be operational in December of 2004, therefore (7) seven months of staffing costs ($742,100) have �. been budgeted (3 crews consisting of 4 positions in accordance with the recent Fire Charter Initiative negotiations.) $208,300 in operating costs and start-up equipment costs (SCBA's, personnel safety clothing, uniforms, radios, etc.) are also factored into the budget. The Fire Department's overtime budget, based on past history and anticipated future activity has been increased by $800,000. The Fire Department will continue to explore ways to control increasing overtime costs due primarily to increased injuries and constant manning requirements. Overtime will be monitored and reassessed during the City's FY 2004-2005 mid-year budget review. $150,000 has been included for the City's share of matching funds related to the ARFF tri- agency JPA. In February of 2004, the Mayor and Council authorized the Fire Department to increase the EMS fee for both advanced life support (ALS) and basic life support (BLS) services to a flat fee of $250. Because the Fire Department's contract for billing services is based on a percentage of revenue collected, the contract with the billing contractor is expected to increase by approximately $52,700 as revenues increase. The Fire Department also recently renegotiated its contract with the billing service and the percentage of compensation payable to the contractor increased by 2%. As discussed during the FY 2003-04 Mid-Year Budget Review, Fire Department vehicle maintenance costs have continued to rise over the last few years. $30,000 has been added to the .� Fire Department's vehicle maintenance budget to address these rising costs. xiii In order to assist in balancing the City's budget, the Fire Department agreed to keep the Disaster Management Coordinator position vacant (9) nine months and the Senior Fire Prevention Officer position vacant for(12) months. ' During the budget preparation process, the Mayor and Council also approved the implementation of a fee based fire prevention inspection program for rental units. This program adds eight (8) positions to the Fire Department. Parks and Recreation- Earlier in the current fiscal year, the Parks and Recreation Department brought forward a proposal to the Mayor and Council to reorganize the department and generate savings in the Cemetery Fund (discussed below in the "Other Fund" section). That reorganization is factored into the FY 2004-05 budget. As part of the extensive reorganization, two Park Maintenance Worker positions were moved from the Cemetery Fund to the General Fund, increasing expenditures in the General Fund. However, as explained in the Parks and Recreation staff report, it is anticipated that one of these positions will be eliminated through attrition, eventually generating savings for the General Fund. An additional $10,000 was also included in the Parks and Recreation Department's overtime ' budget as part of a pilot program to utilize Parks Maintenance Workers on overtime to supervise volunteer clean-up managers. Changes were also made to the Parks Department in order to address the City's budget shortfall, including: • Nicholson Center to be converted to a part-time facility with after school programs. As part of this change, the vacant Center Manager position was deleted. • Responsibility of operation of Delmann Heights Center and pool to the Boys and Girls Club. • Mill Center will be leased to More Love LLC for use as an adult day care center. • Operation of Westside Community Services Center to New Hope Baptist Church, resulting in the deletion of a vacant Recreation Supervisor position. Police Department — At the time the Preliminary Budget document was prepared, part of the State's proposed budget included the deletion of reimbursement to cities for booking fees (approximately $689,000 in lost revenue to the City). However, the mandate that cities reimburse counties for booking fees was also removed, so $600,000 previously included in the Police Department's budget for payment of booking fees was deleted in the Preliminary Budget. However, since the City's last budget meeting we have learned that the State has reinstated booking fee reimbursements to cities, as well as the mandate that cities pay counties for booking costs. This revenue of $689,000 and expenditure of $600,000 has been incorporated into the attached schedules. The Mayor and Council should note that for FY 2005-2006, it is expected that booking fee reimbursements will no longer be paid by the State. However, it is also expected that cities will only be required to pay counties for one-half the cost of booking costs. xiv Based on LLEBG, JAIBG, and CON Option grant allocations received in FY 2003-04, total grant funding expected to be received for full-time Police positions is approximately $564,900. In FY 2003-04, budgeted credits (including the credit for the Nightlight program) were budgeted at $1,288,700 which is an increased cost to the General Fund of $723,800. The Preliminary Budget document eliminated (5) five positions (4 officers and 1 sergeant) budgeted by the Nightlight grant, reducing this increased cost to $229,700. During the budget hearings with the Mayor and Council in June, (4) four of the (5) five positions were reinstated. The total cost to add these four (4) officer positions back is $355,400 to be split between the General Fund and the Asset Forfeiture Fund. In addition to the additional PERS costs included in the Police Department's budget (discussed earlier in this overview), $321,000 was also included in the budget for the recently approved 3%@50 PARS retirement enhancement program. An additional $36,000 was included in the Police Department's budget for increased CLETS (California Law Enforcement Telecommunications System) costs. CLETS access is essential for department personnel to access state and federal automated databases. An additional $20,100 was also included in the Police Department's budget for increased contract jailer services. �+ The Police Department, in conjunction with budget reductions and the SIP program, eliminated 3 non-sworn positions for a savings of $74,300. Additionally, the (6) six positions funded by the recently approved San Manuel Indian Gaming grant (SB 621) and the corresponding grant revenue reimbursement have been factored into the final budget (no net impact to the General Fund-fully funded with grant monies). Public Services — As mentioned earlier in the Development Services section of this overview, the Street Lighting Maintenance and Traffic Signal Maintenance divisions of the Development Services Department were transferred to the Public Services Department. This change is reflected as a decrease in the Development Service's budget of$2,679,200 and as a corresponding increase in the Public Service's Department's budget. Also mentioned earlier, under the Code Compliance section of this overview, $100,000 in abatement funding was transferred to Code Compliance's budget so that Los Padrinos can provide these services. Public Services, as approved by the Mayor and Council in December of 2003, moved two positions to the Sewer Fund and reduced maintenance and operation costs to achieve a$100,000 reduction. During the budget deliberations with the Mayor and Council in June, the decision was made to eliminate the Street Signing & Striping Division in Development Services (including 8 positions) and add funds for contracting out this function to the Public Services Department ($353,000). OTHER FUNDS OVERVIEW Other funds include special revenue funds such as Refuse, Library, Animal Control, Stadium, .. Asset Forfeiture and Transportation. It also includes internal service funds such as Fleet, Information Services (IS) and Worker's Compensation. As was the case with FY 2003-04, the xv Workers Compensation Fund and Liability Fund experienced rather large increases again for FY 2004-05 which are discussed below. The Fleet Fund also anticipated dramatic increases for FY 2004-05. A portion of the increased costs in Internal Service charges is passed on to the General F Fund through increased chargebacks. Some key points the Mayor and Council should note r about other funds include: Fleet Services — Fleet operational costs (charge backed to other City Departments) have been increased by $505,900 (approximately 12%) over the amount budgeted for FY 2003-2004. $299,000 of this increased cost has been passed directly on to the General Fund through increased Fleet chargebacks. The primary reason for the increase in Fleet's operating costs is due to the dramatic increases in fuel costs. $217,000 of the $299,000 increase to the General Fund is directly related to increased fuel. $49,200 was included in Fleet's budget to address a few of the capital equipment replacement needs the Fleet Division is facing including: $32,700 for two replacement hoists; $3,500 for a replacement auto tire machine; $5,000 for new drain piping in steam cleaning area; $6,500 for ' concrete rehab at tire repair shop area; and $1,500 for replacement vinyl flooring in service waiting area. ' In light of the City's budget situation, vehicle replacement contributions by General Fund Departments have been kept at the same level as FY 2003-04, which was a reduced amount. In order to balance the City's General Fund budget, reducing this amount ($537,900) may be ' considered at a later date. In order to assist with balancing the City's General Fund budget, Fleet also eliminated a vacant Equipment Mechanic I position, resulting in chargeback savings of$48,300 to the General Fund. Information Services Fund — In FY 2003-04, $260,700 in LLEBG grant funding was budgeted to cover the costs of(4) IS personnel dedicated to Safety IS functions. For FY 2004-05, only $159,000 in LLEBG funding is expected to be available for IS positions. In order to offset this ' loss of grant funding, the IS Department deleted two vacant positions (IS Technician II and IS Analyst I). Although the IS budget is only approximately 2.5%higher than the original FY 2003- 04 Adopted Budget, chargebacks to the General Fund are approximately 7% higher. In FY 2003- 04, $112,000 of the IS Fund's available fund balance was used to balance the budget. Use of the IS fund balance has not been factored into the FY 2004-05 Budget. Liability Fund — Similar to FY 2003-04, insurance premiums again increased dramatically (approximately 25%). Because the Risk Manager is temporarily filling in as Acting Information Services Director, the salary savings resulting from his assignment to another department has been factored into the Liability budget to try and reduce chargebacks. Liability chargebacks to the General Fund for FY2004-05 are projected to be $1,526,500 which is about $218,800 more than the amount budgeted in FY 2003-04. Worker's Compensation Fund — Although new State legislation was recently passed that hopefully will lower worker's compensation costs for the City, the budget for claims was only minimally reduced until it can be assessed how this legislation will impact the City's costs. xvi Insurance premiums for the City's excess worker's compensation costs will increase in FY 2004- 2005 by 40%. Worker's Compensation chargebacks overall increased by approximately 4.4% ($175,000) to $4,130,600. tLibrary Fund — Except for changes due to increased health insurance costs, increased salary costs, and changes in internal service charges, the expenditure budget for the Library is consistent with FY 2003-2004. However, because State revenues are anticipated to be approximately $24,300 lower than FY 2003-04 budgeted amounts, the transfer-in to the Library Fund from the General Fund was increased by $116,500 to accommodate the salary and benefit increases and the loss of revenue. Asset Forfeiture Fund — $758,300 in total expenditures has been budgeted in the Asset Forfeiture Fund. $25,000 was budgeted to pay for youth books for the City's Library and $15,000 was included for materials and supplies to support community based homework centers. $219,000 in planned purchases of equipment such as computers, surveillance systems, and communications equipment has also been factored into the budget. $177,700 has also been included to pay for the cost of (2) Police Officer positions previously funded with grant funds that are no longer available. Refuse Fund — At the time the Preliminary Budget was prepared, the Refuse Division was currently in the process of a rate study. Since then, they have brought recommendations forward ' to the Mayor and Council for approval and revenue from the rate increases has been factored into the Adopted Budget. The transfer-in to the General Fund from the Refuse Fund remains at $2,381,200. At June 30th, 2005, if all budgeted revenue is received and all planned expenditures occur, the Refuse Fund is anticipated to have an ending balance of $48,400. Budgeted expenditures are approximately$2,509,500 higher than those budgeted in FY 2003-04. ! Some of the items contributing to this rise in expenditures are related to the work necessary to cover the Waterman Landfill, per the Santa Ana Regional Water Quality Control Board's mandate, and to install a landfill gas collection system. $534,604 was added to the base Refuse Fund budget to cover design and construction costs and $600,000 was included for the purchase of engineered soil to cover the landfill. Additionally, $124,100 was included in the Refuse budget for construction of the LNG/LCNG fueling station at the City Yard's existing fueling station. The purchase of two (2) alternative fuel rear-loaders ($180,000 each), per mandated regulations for the SCAQMD, has been factored into the budget as a 5-year lease purchase. A replacement bin delivery truck ($40,000) has also been included. rAs discussed during the FY 2003-2004 Mid-Year Budget Review, dump fees have dramatically escalated. $642,000 in additional costs for dump fees have been included in the budget for a total amount of$5,552,800. Sewer Fund — In general, expenditures for the Sewer Fund remain at levels consistent with FY 2003-04. $479,000 has been budgeted for some of the Sewer operation's equipment needs .. including: $35,000 for a replacement pick-up truck; $2,800 for replacement digital cameras; 2 trailer mounted light towers for emergency night work; $137,000 for 4-wheel drive truck and a 4- xvii wheel drive skip loader for access to rough terrain and undeveloped areas; and $83,000 for an updated replacement video inspection program. Also included is $183,300 for an additional Class "C" Vactor unit sewer and basin cleaner and trelated equipment. This equipment has been budgeted in anticipation of adding an addition crew to the Sewer operation. This proposal will be presented to the Mayor and Council at a future date. Soccer Field Complex Fund — The Parks and Recreation department recently received approval from the Mayor and Council to delete the vacant position of Senior Recreation Supervisor and re- budget the funds for contract management services for the Soccer Complex. Although expenditures have increased by $61,700, this new agreement is expected to generate revenue to cover this cost. 4 Baseball Stadium Fund —Because operating costs have decreased and revenues have increased the amount of financial support provided to the Stadium Fund from the City has decreased. The transfer-in to the Stadium Fund from the General Fund is $54,100 less than the amount budgeted for FY 2003-04. The primary reason for the decrease in Stadium expenditures is a reduction of approximately $30,000 in the amount budgeted to pay the Baseball Team as part of the City's revenue/cost sharing agreement with the team. Cemetery Fund — As touched upon earlier in the Parks and Recreation section of this overview, the Parks and Recreation Department implemented an extensive staffing reorganization in FY 2003-04. Part of the reorganization involved transferring two Cemetery Park Maintenance Worker positions to the Parks and Recreation Department and outsourcing Cemetery grounds maintenance. This reorganization is expected to eliminate the $48,500 General Fund transfer-in to the Cemetery Fund. Utility and Telephone Funds — No significant changes are planned in the Telephone Fund budget. Except for an approximate increase in electric costs of $190,400, no changes in the Utility Fund budgets are expected either. The Utility Fund is projecting a deficit of approximately$551,700 at June 30th, 2005. The deficit is primarily due to major improvements that occurred to traffic signals a few years ago. The General Fund, through electric chargebacks to the Development Services Department, is repaying a loan to the Utility Fund related to L.E.D. enhancements to traffic signals. A repayment of $25,000 was included in the FY 2004-05 Development Services electric chargebacks. rr CAPITAL PROJECTS As indicated in the Preliminary Budget document, the Capital Project Fund's budget was not available to be included in the Preliminary Budget Document. The Mayor and Council have since approved the five-year CIP, and the FY 2004-2005 CIP budget has been added to the final City budget document. Detail regarding the numerous planned projects can be found in the Five- Year CIP, but some of the larger projects budgeted for FY 2004-2005 include: Gas Tax Fund - $2,303,300 in projects has been budgeted including: $100,000 for slurry seal at various locations, $150,000 for Mt. Vernon pavement rehab ( 5th to 91h); $300,000 for right turn lane at University Parkway; and pavement rehab for Crest View Ave. xviii Measure I (1/2 Cent Sales Tax) - $6,955,300 in projects has been budgeted including: $877,600 for construction of Campus Parkway; $220,000 for Phase II of State Street Construction; $576,000 for improvements on Hospitality Lane; $536,500 for disabled access ramps; and $200,000 for pavement rehab on 5`h Street (H St. to Waterman). Street Construction Fund — A total of $4,744,400 in projects has been budgeted including: $1,896,500 for Phase 113 and 3 of the State Street project; and $999,700 for an LNG/CNG fueling station at the City Yard. Park Construction Fund- $3,597,000 in projects has been budgeted including: $1,000,000 for renovation of the Ruben Campos Center; and $500,000 for expansion of the Perris Hill Senior Center. Sewer Line Construction Fund - $6,769,400 in various sewer expansion and replacement projects throughout the City has been budgeted. Storm Drain Fund - $1,994,500 in various storm drain improvement projects throughout the City has been budgeted. GRANT FUNDING City departments have done another excellent job in securing grant funding for FY 2004-2005 The Mayor and Council should note that there is a competitive aspect to many of these grants and the City is often in competition with other agencies for the same grant dollars. Unfortunately, as discussed in the Police Department and Code Compliance sections of this overview, grant funding available for full-time positions has decreased by approximately $905,200. The Police Department has deleted 1 sergeant position to offset this loss, and the Information Services Department deleted 2 vacant positions for savings of$112,900. Code Compliance only budgeted 3 months of salaries for two previously grant-funded positions for savings of$78,800. CONCLUSION The City of San Bernardino's elected officials, employees, and citizens face many challenges in adopting a balanced budget for FY 2004-2005. This Final Budget document reflects how those challenges were handled. Although careful preparation has gone into this document, it must be considered a flexible document. The annual budget, while a financial plan for the City, must be dynamic enough to accommodate the unanticipated. On a final note, I would like to thank all the Department Directors for their assistance, and especially thank the Finance Department for their efforts in designing and putting together this budget document. xix m 1g rLLff.yQ 9 o ObW W O�m0 OV m 0 f 4-++V OH M OON Om yyW O p A m t 1 OOW O4041 O1Qa..OA A N OAQ O mM O^hI D OOA O K^m q O m p 9m O atN r 9 oN O r oCqAp O C,'I i m0 p A N m Oco h oo/m`'f Q Q O O C - T D N C > > ° > > E A p 0 0 A O N .:•� A 0 0 L .0 d O t0 O M ` a CL i a �a a Q a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N C m N O O O O O O 0 0 O 0 0 0 0 0 0 0 C C y O C m O O)M N t0 10 N n m n O O V t0 O O C m 0 03.O U L O N— N N e- It)O N CO N W W ° U L Q u a A — =a t Z4, c V c U ac_ _ C O O O C in 00 tD m N O M .2 Z 0, d Q m U O O m N U El A N N a 3 LL 7 LL m C � Q C m N O O O O O O O O &0 O C m N y y C p 00 0 O O 00 0 0 0 m C O O O O th O th<tb n 0 E Ev ' m� CY) v a CL d a V M t0 C Q a df oLU ows `0 o 0 000 W m m O O 0 00 0 0 m m O m t0 Ot0) m n M N ^ C D Um O O N A O b O m m N N O C M M M w rn• = ui• E E Z °o°o�gg°o�°oSg�$�°og�g°o Z. g$g�o° > >o N A OMCCI fDOOmmr O)nr>O mMW m A h N fh O Mtn h O O U m aQ 0 "O<"f lD t`')ONOi O> vi O YOaD to CD O Q C co O 0)r- V V C4 O E 3 °v�.�-v�Nta°n�n'f NNO�CO��tOn� r O E 3tN0-��vNm ww y W LL =m fV O')N tf7 N�Mt010 A LL `mom N< R R R c m a °0 N M LO N N O T w - te m mf p°, O a m m c c c N I I I I J o E E E �Y m 0 0 U 0 00 O o ro LLL o u U w4 a E 00 o m E A A A 0 m�`p,E oO N 0 0 m : C m tza m o O o m C 0 O N O C 0 m m m LL � N fn N O m m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m 0 0 0 0 0 L U y L 0 000 0 0 0 0 0 0 0 00000 0 0 L U y L o 0 0 0 0 N O O M N O)o N O n V O n 0 O O m �„ C_ �.,CO V O N N N O C', R n M W W R R R O M to O m s N N M M M t0 m m m p M ° M co0 �M A coo Z O O N o o °o°o o°o°°o°o °o a m r C 7 > IA M Cl!O N O�o o N O' G1 > > w LL m m 0 0 7 M O O n 0 0 O)N m N_ p 0 7 LL j K D m M O O O Of O� n 0 > C D O U m [1 Q t0 r O r t0 m ` 6 Q 0 � a Q N N a Q L o 0 0 0 0 0 0 0 m o OOO o m o 0 0 H w U m n N a Z U < ten O rn Q A 7 ® m M o o N A =G C i0 O) 100 J Q m O A Q 0 d LL N N n N V N n O M M 0 9 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O C 0 0 O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Q T D 0 0 0 0 O O O O O V j O j b O M N M M O)Co 0 0 N f0 n 0 0 O N 0 0 4'> N 441 Q) M O) A W m 0 0 0 W O O N N t0 O O m m N O o 0 0 0 W m 0 0 0 W 0 M n t0 O O W M th > a R O O t0 M M N t0 M O N > n 00 u] O n O C O N M f0 G Or a d' CL m a 2 N N O W D. a 2 1 Q O) N O h A 0O O O O ' O t0 N ' O O O W m L a q O C, CN, 0 0 V m O L a R O O ID M 0 O N N QU O r N co m U N N W O W w .+ r C O 161 O 0 0 0 W a o 0 0 0 o m o � m :^ Z'm o v o o (R o v m m A c o_ N < a xi ! c o o n o O m U R m ur m U CO N o o M n O O •O t N N� N O O W �`FO U v O m o0000000000000000o m 00000 0 0 0 0 A N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 A W O 0000 O o o O C C V m N n n '- C '-O '"'N C N co N O)O W O C C C V y N O) O O W O O V a m m N r M m O M N O N N A N p M 0 " M p t p o O n n M 2 N O t0 N n —W M Z T O O O N � C tq L M M m C d L Cy t0 t0 _ 00.0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p c 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl:0 0 0 0 D r 0 0 0 0 0 O y 1 O W W O M to m O N 0 n 0 0 M n 0 O W W O v t0 M CO W '« t0 l Cl)O O M V n 0 n r Q)O M O 0 N N~C7 0 0 t0 m W N a n N O M R n M d O O N N N O O O rA N 1 n Cl) M C)M W -0 7 0 j O R M CO O t0 M N M O o n N C N Q?t0 O N M A (' N C � N Q m N N m n N M t0 N 0 N Q m'- N V 7 C a' d 0 C CD CO 0 q E m 'o a o a Z w o ° m a E V c Ix ~ ` LL Q J h c C _ QQ E m o m � W N > 0 ul U U '° cn 0 LL m m C m o -6 O m OJ Of ° o " m pm W e m e U— �' c W Z F w e c m Z c Z Z o O p N W IL Q .0 d 0 S N U N O N O C7 LL d U' LL V W W o ?U H Q c Q E m= > N U m 7 Y E E `� o W c $-� o U d o m R O m o._ o a�= , c.? y m o m m o y m 'E Q a)d F C7 N o �' y v o m E� o �Ulu U U U C7 US ,U a LL a LL aa� m Ua a a U E ¢> 1- A-1 (detail for column 8 of Attachment A) "Misc. Adj ustments \Previously Approved Chan es" (detail for column 8) DEPARTMENT AMOUNT EXPLANATION ity Clerk $ (93,300) Delete $100,000 funding for elections; add $6,700 for AB 63 tax data ode Compliance $100,000 transferred from Public Services for Los Padrinos to do abatements (previously $ 138,200 approved by M&CC); $38,200 increased CDBG funding for code activities.' eneral ($52,900) back-pymt to EDA not needed this FY; $42,000 payment to EDA for reduction in —overnment Police lease; $77,000 increase in sales tax sharing agreements; ($75,000)Auto reader board paid in full; $25,000 for updated cost allocation study; $9,000 for PARS admin costs; $ 41,000 $6,000 for increased hearing officer costs; $9,900 net increase in existing contracts. evelopment $100,000 for increased NPDES costs; $10,000 for archiving/imaging services; ($2,679,200) Services reduction due to moving Street Lighting Division and Traffic Signal Division to Public $ (2,569,200) Services. olice ($600,000) back out requirement to pay County booking fees; $36,000 increase in CLETS costs; $3,300 in increased CAL-ID costs; ($8,500) maintenance of jail door/locks transferred to IS; ($42,000) reduction in building lease payment to EDA; $20,100 increase in Wackenhut $ (591,100) jail costs. acilities Mana ement $ 100,000 City's estimated 50% share of Santa Fe Depot net operating costs re $742,100 (7) months staffing for Verdemont Station; $208,300 start-up m&o, equipment and operating costs for Verdemont Station; $52,700 increased billing costs due to increased City fee; $4,500 for archiving services; $30,000 for increased vehicle maintenance costs; $ 1,187,600 $150,000 for City's share of Tri-Agency ARFF. arks & Rec. $10,000 in increased overtime for pilot project to use Maintenance Workers to supervise $ 10,000 volunteer clean-up managers. Public Services ($100,000) reduction -abatement activities transferred to Code/Los Padrinos; $2,679,200 increase due to transferring Street Lighting Division and Traffic Signal Division from $ 2,579,200 Development Services to Public Services. Total $ 802,400 db Total for column 8, Attachment A t ai A-1 N Q N Q 7 C Q d U E L L Q r O O d E L U J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O C O O o 0 0 0 0 0 0 0 0 0 0 o J w O O o Cl 0 Q W Q V N r O r N I N m N C) (D O O O w Q U N M 0 0 0) (7 Z N v y r (n M V v 0(`9 N O N N (. 0z z M ItT r r (M O W � N M t!) M r �- w Q W r r r LU E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 v w 0 0 w 0 0 0 0 0 O Q W a N N W a O M V CO N o U 3p 3p O U V U o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o >. 0 0 ° 0 0 O o F- 00000 J CO a0 J M M M t.- (D ``W^ m OD a0 m M (A U) Q N N Q J J Q2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z 0 0 0 0 0 Z w ww U w= U �- > LU a > a Z w w 0 w o 0 0° o o o o o o o o o o o 0 o o w o 0 0 ° o J 000 O O O 0 0 0 0 0 0 0 J 0 0 0 O W U W N .- O CO � Q) 0: — M O V W (D — M a0 W w w N w U. 'n Q w o 0 o ° o o ° o° o° o &=o w 0 0 0 0 0 -J 0 0 0 0 0 0 0 0 0 0 0 0 J o 0 00 O M U Z N M N N 0) N N C\! 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C = <n U U w 0 V U > L' Co w cyll E m U w N w w m C = J a) O O (C(pp 7 cu m m v C7 0 = > ? m �' E " > in °' U o c w r ° m o C: cn O V C U C N C U .� N O Q 0 J >w "O O C w ° O in O O p O - m `O w N = Co w 2 a) U = cn cn C rn cn E C O y w w � -N E _ " c L-. d o � w rn - CD m m O _°�fn N m U N o w m O O C m O L E to c f0 E O _ C O L ) _ tq m U c _ c Co co o c c o U m p U O p U 2 i .> o . 3 m � N � j LL Tw m CA Z a) = d -0 � c > C ` c w t9 E c m ow o o 2umiw o °' m L' - = E � o. o w a) y y = cn w m C� c Zo m o E c U L w ° c - o-11 L- cQ > w o w w w w w mo a U a m c "y is O a a) um) a�i E _ y r- w aci co m ° cNO O O O �' z iii ° m — ° w E w w a U _ Co In .a" m m 0 E F y U U) '� I�n n h e r E ° o w cn w y U W e wa, io c w uwi U m :°. J U C r m m m Q L 'j w co (0 O w (` = U 7 o U m w w w 0 C .° cA m W m U p to v .w m a) .S > > m n c `0 0 o m c �� c m cn c o ti � m a) d a) a H t m w E a) a) m a) o o m m c>o �' o o m o a) (D o a, m m `n w U a) a) 0 m m - -o m U o w w m O U . Q. DO u) Q E 22 oU CL w > of 0 0070) !' W w F- c aa) Ira U C C w C a)cu m w C N a) Cn w to - C > m w y+ > m .= E C� `) m CD o E O a (n O c� -p U O m 47 V w a) = L t c N N N y N w N w w m U) ISS w O = a) G a, > C -V m w o o T Y Y -Y -.14 Y Y Y Y U U > G. C .O 0 3 w m DU U � (Du Eii � � 2 a a CL CL aam � ama° a° o oc� » tiiE - xxiii 1 c ., E c _ m N O O aU. U Q N O IQ O M F- r 0 0 0 0 0 0 0 0 w O O O .+ O O O 0 0 0 0 0 0 O O O O N 0 0 0 0 0 0 0 0 0 0 0 0 0 0) 0 0 0 0 0 0 0 0 0 O Co 0 Cl O oc cD Ooc lIgI MOrNM prrN O McMti OOONt't tw t0 wc0O V CO )O O N CO 0) O) N M CO r U co m ti U M -'t f` 0 0 M )O )O t- r O r r N s{ ' rN )ON '-;tN P- CO yco0t- y00) t.- inOCONN 'T O) 490) V CX N M tm CD )O r Z cD W cn LO r W t0 m = r- N = M O M M > > > ~ N U) N m m Z Z Z 0 0 0 O O O O O N M O ' M It m It 7 OCCOMr co O CD r kn m 0 IO m N N y r M m i M d m N U m c 00 0 0 0 0 0 0 0 0 0 so 0 0 0 0 0 0 0 O m O O O 0 0 0 0 0 0 0 0 0 O 0 0 0 O O O O �. O m O (D O N cri lO M CD r N M m ' m 0) 1- 0 0 d: T O N 7 N CO LO O N CO (M D) CO Cl) CO r C'0) n O O Ln LO r N - 1q N _ 'r N lO N V N h M r 0 r-- U') O N N M O C O r N M .D .0 to `••' M r m C C C C r m m m K w CL CL W x m ill o) c O ' w•' m O o E ` m m U- w 3 U C = Y O c N m � O co N O U ❑ Z C ° m in 3 C: V 0 O O C p c m U. LL -0 m U > c a) a) ZZ> > ate. @ � N L U �' LOL y N CL j c o m � � � c mc��oo a c �- ac_0 6m to cn J m .N ,� O C7 ti «. O o " E ca E LL LL c < w o c a ° C7 4 w o « o0 0 — � " E c 0 _0 o .NU > Oc >o o X C o C 4h 0 cm T CL C: N E w c y m o c '� — c U) a > C m c c co ti ci cn cd o IL c a _ .c U co U m a) o — "a co 'a a) to 'o m m H C7 L sn a) C L > O C m C C 3 U O m m m U m m m m U) U N N CO 0 v) .. U cp C C w U 0 C fA C a) iL M O O m CO C C Q .Y Y to 7 ~ C ► C w Q,' O d m N O w O O a C O O C C m t6 m M y C c � U m 'o .m v = � Q 3> c`o O c c c � ° mm :� cow r ❑ s 1n io .m C Q c iL d o a) Q d m LL > ti m m o ,c �' o V V cmi 2 _ U O • N a. LU to U m um) (D « O U in E U U Q C m :: x M m m a) U) a) a) a) p m L co co 0 « m o m co co cv o Q c) a m m a) a) a) a) m a) a) R y1 w a ED U .0 n cc c) m m a - - - - - - � — « a) a) � C m mom '- _0 _0 -0 -D � � « p« c N N C m a) O a) m a) 7 m 0 C U U m .� .� O a'0 •O -0 -o •O 3 O O .- O ® co00 = M0OMOF- O c cN 4, E Q v) QQQQQU) F- E O. F- LL 00 3 0 �- •0 U CD 3 c U O C E m to C) U U O lL4 aa)i y (I co cn eo w cn d > > 111- v) � > m v v �> m m 0 0 m U U U U U U m m Q O __ 0 7 7 Q w co c9 0 0 0 0 0 0 0 0 U U w a � d U O » O LL L � a a � a Q- YY i V BUDGETING & ACCOUNTING POLICIES The City of San Bernardino, California was incorporated on April 13, 1854 as a Charter City and operates under a "Strong Mayor" form of government. The Mayor is elected at large by voters citywide while the seven (7) Councilmembers are elected by voters within their respective wards. Through the delegation of the Mayor, the City Administrator provides overall management and supervision of all City departments. The City provides the following services: public safety (police and fire), highways and streets, sanitation, health and social services, culture-recreation, public improvements, community development (planning, building and zoning), public utilities (water and sewage), and general administrative services. Annual Budget Process Mid-Year Budget Review The City's fiscal year begins July 1St and ends on June 30th. Preparation for the annual budget process actually begins with a mid-year review of the current year's budget. In February, City departments are asked to estimate what their actual expenditures and revenues will be at June 30th based on actual expenditures and revenues received through December (the first half of the fiscal year). Finance Department staff analyzes the departmental estimates and makes adjustments to the estimates as needed. A report is then presented to the Mayor and Council which not only details what year-end expenditures and revenues are estimated to be, but also gives a preliminary first estimate of the City's budget needs for the upcoming year. Preliminary Budget Preparation Departments are given their budget instructions in March. The budget instructions include: bottom-line departmental budget amounts, personnel costs for currently authorized budgeted positions, costs for internal service charges, instructions on how to use the automated budget system and current year revenue information. City departments are essentially held to the same bottom-line budget amounts as allocated in the current budget year with adjustments for changes in internal service charges, negotiated changes in personnel costs, increases/decreases in retirement and health benefit costs, and any other specific changes approved by the Director of Finance and City Administrator. Internal Service Departments (Information Services (IS), Fleet Services, Risk Management, Utilities and Telephone) prepare their expenditure and revenue budgets prior to other City departments so that internal service charges can be developed and included with the budget information and instructions given to other City departments. Preliminary Budget Review Budget submittals are due back in Finance in early April for review and analysis before submittal to the City Administrator. Finance staff makes adjustments to departmental submittals as needed. xxv Throughout the month of April, budget hearings are held with individual City departments, Finance staff, and the City Administrator. During the hearings, departments present their budget submittals and explain any requests for increased funding. Upon completion of hearings with each individual department, the City Administrator makes final adjustments to the departmental requests. A preliminary budget document is developed which presents the cost of providing service to the community at current levels (no service reductions are included in the Preliminary Budget Document). The Preliminary Budget Document also presents the estimated funding resources available, given the current economic outlook, legal restrictions, and the availability of state and federal funding. The Preliminary Budget Document is presented to the Mayor and Council in early May. Final Budget Adoption A series of special Council meetings are held in the month of June to review the Preliminary Budget Document and, if necessary, discuss options for balancing the City's budget. Departmental suggestions for revenue enhancements and expenditure reductions are presented to the Mayor and Council for their consideration. By June 30th, the Council adopts a balanced budget through passage of a resolution. Budgetary Control and Accounting The City utilizes the following general procedures in establishing its annual budgets: • The Annual Budget adopted by the Common Council provides for the City's general operations. Such annual budget includes proposed expenditures and estimated revenues for all Governmental Fund Types. • The City Administrator or designee is authorized to administratively transfer budgeted amounts (with the exception of personnel accounts) within departments up to $25,000. Any other transfers or amendments to the budget required the approval of the City Council. Actual expenditures may not exceed budgeted appropriations at the department level for the General Fund and at the fund level for all other budgeted funds. The budget figures used in the financial statements are final adjusted amounts. • The budget is formally integrated into the accounting system and employed as a managed control device during the year for all funds. • Budgets for the budgeted Governmental Fund Types are adopted on a basis consistent with generally accepted accounting principles. • At fiscal year-end, operating budget appropriations lapse; however, incomplete capital improvements, equipment and contractual appropriations and can be carried over to the following year upon approval by the Mayor and Common Council. xxvi Significant Accounting Policies Reporting Entity As required by generally accepted accounting principles, the City's financial statements present the activities of the City and its component units, entities for which the City is considered to be financially accountable. Blended component units, although legally separate entities, are, in substance, part of the City's operations and so data from these units are combined with data of the primary government. Each discretely presented component unit, on the other hand, is reported in a separate column in the combined financial statements to emphasize it is legally separate from the government. Each blended and discretely presented component unit has a June 30 year-end. Because these blended units are legally separate entities, budgets for these entities are adopted separately by their respective boards and not included in this document. Blended Components Units: The Economic Development Agency (Agency) of the City serves all the citizens of the City and is governed by a board comprised of the City's elected council. The activity of the Agency is reported as a separate fund in the special revenue, debt service, capital projects and enterprise fund types. Included with the Agency's activities is the San Bernardino Joint Powers Financing Authority which is.a blended component unit of the Agency. Discretely presented Component Units: The Municipal Water Department (Department) of the City serves all the citizens of the City and is governed by a board whose members are appointed by the mayor of the City. The Department operates three enterprise funds: the Water utility, Sewer Utility and Geothermal utility Enterprise Funds. Each of the Department's utilities are reported as separate enterprise funds. Included with the Department's activities is the West End Water Development, Treatment and Conservation Joint Powers Authority, the San Bernardino Public Safety Authority and the Colton/San Bernardino Regional Tertiary Treatment and Water Reclamation Authority, all of which are reported as blended component units of the Department. Complete financial statements and budgets of the individual component units can be obtained directly from their administrative offices. Economic Development Agency m 201 North "E" Street, Third Floor San Bernardino. CA 92401 Municipal Water Department of the City of San Bernardino 300 North "D" Street, Fifth Floor San Bernardino, CA 92402 Measurement Focus Basis of Accounting, and Basis of Presentation The accounts of the City are organized and operated on the basis of funds and account groups. A 'aw fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management xxvii in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets- and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction can be determined "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year- end. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and judgments and claims which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest and special assessments are susceptible to accrual. Sales taxes collected and held by the state at year end on behalf of the City are also recognized as revenue. Other receipts and taxes become measurable and available when cash is received by the City and are recognized as revenue at that time. Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that are legally restricted to expenditure for specific purposes (not including major capital projects). The debt service funds account for the servicing of general long-term debt not being financed by proprietary funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable FASB pronouncements in accounting and reporting for its proprietary operations. Proprietary funds include the following fund types: �„ xxviii Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the council has decided that the determination of revenues earned costs incurred and/or net income is necessary for management accountability. Internal service funds account for operations that provide services to other departments or agencies of the City, or to other governments, on a cost-reimbursement basis. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. Trust funds account for assets held by the City under the terms of a formal trust agreement. The agency fund is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the modified accrual basis of PS accounting. This fund is used to account for assets that the City holds for others in an agency capacity. Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific purpose. Reservations of retained earnings are limited to outside third- party restrictions. Designations of fund balance represent management plans that are subject to change. The proprietary funds' contributed capital represent equity through capital grants and �,, capital contributions from developers, customers or other funds. xxix FY 2004-2005 BUDGET CALENDAR Tuesday, March 23 Finance distributes budgeted personnel information to departments Monday, March 29 Personnel changes due back to Finance from Departments Thursday, April 1 Internal Service Departments receive expenditure/revenue budget instructions Monday, April 5 Finance distributes goals, accomplishments, descriptive text, and organizational charts to departments for Update Monday, Aril 19 Internal Service expenditure budgets/revenues due P P back to Finance Monday, April 19 to , Budget Hearings with Internal Service Departments if Thursday, April 22 necessary Monday, April 26 Updated goals, accomplishments, descriptive text, and organizational charts due back to Finance Monday, May 3 Draft expenditure & revenue budgets distributed to departments Monday, May 17 Reviewed draft expenditure & revenue budgets due back to Finance from departments Monday May 17 to Budget hearings with departments if necessary Friday May 21 Monday, June 7th Target Date to Distribute Preliminary Budget Document ` June Meetings/Workshops with Council Wednesday, August Mayor and Council adopt FY 2004-2005 Budget 16th xxx i � gNAR� O � 0V ED I� City of San Bernardino Judith Valles, Mayor Our Vision: Our vision for the City of San Bernardino is for it to be strong and prosperous. The City of San Bernardino will be the hub of economic growth in the Inland Empire. San Bernardino will offer a wide range of housing, recreation, cultural, educational, and employment opportunities for all who come live and work here. A strong sense of community will continue to grow and thrive w. within our city limits. Our Mission: Our mission is to provide quality and cost effective services to the people of San Bernardino. We will provide excellence in leadership through the allocation of public resources to City programs that are responsive to community priorities and maximize opportunities for economic and cultural viability. go xxxi Adopted Goals: Overarching goal: Governance Improve governance by: N_ ♦ Building trust and communication within City government and throughout the community. ♦ Organizing and planning for the future. ♦ Streamlining City operations to improve efficiency and effectiveness. 1. Public Safety 2. City and EDA financial security 3. Image enhancement and quality of life 4. Adequate staffing levels 5. Signature development projects — Downtown Revitalization Plan, Arrowhead Springs Development, etc. 6. More effective community beautification 7. Streamlining City operations xxxii 1 CITY OF SAN BERNARDINO FY 2004-2005 SUMMARY OF REVENUES,EXPENDITURES,AND TRANSFERS ESTIMATED ESTIMATED BALANCE ADDITIONS TOTAL DEDUCTIONS TOTAL BALANCE FUND/TITLE 7-1-04 REVENUES TRANSFER AVAILABLE EXPENSES TRANSFER DEDUCT 6-30-05 001 GENERAL FUND 14,567,000 105,605,500 7,443,900 127,616,400 117,468,800 3,344,800 120,813,600 6.802.800 SPECIAL REVENUE FUNDS: 105 LIBRARY 0 173,200 2,314,300 2,487,500 2,487,500 0 2,487,500 0 106 CEMETERY 4,200 180,400 0 184,600 169,300 0 169,300 15,300 107 CAN 0 100,300 401,900 502,200 502,200 0 502,200 0 108 ASSET FORFEITURE 749,400 517,000 0 1,266,400 758,300 0 758,300 508,100 111 AIR QUALITY-AB 2766 126,500 231,100 0 357,600 107,600 181,500 289,100 68,500 124 ANIMAL CONTROL 0 1,254,500 371,800 1,626,300 1,626,300 0 1,626,300 0 128 TRAFFIC SAFETY 0 585,000 0 585,000 0 585,000 585,000 0 132 SEWER LINE MAINT 2,856,900 2,128,200 0 4,985,100 1,847,200 175,000 2,022,200 2,962,900 133 BASEBALL STADIUM 0 165,800 191,800 357,600 357,600 0 357,600 0 134 SOCCER FIELD COMPLEX 13,700 412,100 0 425,800 425,800 0 425,800 0 247 CULTURAL DEVELOPMENT 0 162,000 0 162,000 162,000 162,000 0 TOTAL SPECIAL REVENUES 3.750,700 5.747,600 3,279,800T- ,279,800 12,778,100 8,281,800 941,500 1 9,223,300 3,554.800 CAPITAL PROJECT FUNDS: 122 ARTICLE 8-LTF 0 0 0 0 0 0 0 0 126 SPECIAL GAS TAX 742,200 4,145,000 0 4,887,200 2,303,300 2,810,000 5,113,300 (226,100) 129 1/2 CENT SALES&RD TAX 4,114,400 3,242,900 0 7,357,300 6,955,300 215,000 7,170,300 187,000 131 SB 300 0 0 0 0 0 0 0 0 135 AB2928 TRAFFIC CONGESTION 191,200 8,000 0 199,200 180,800 0 180,800 18,400 241 PUBLIC PARK EXTENSION 23,300 0 23,300 23,300 0 23,300 0 242 STREET CONSTRUCTION (1,348,800) 6,137,800 0 4,789,000 4,744,400 0 4,744,400 44,600 243 PARK CONSTRUCTION 916,200 3,239,900 0 4,156,100 3,597,000 0 3,597,000 559,100 244 CEMETERY CONSTR 27,300 4,000 0 31,300 15,000 0 15,000 16,300 245 SEWER LINE CONSTR 4,560,700 2,518,800 0 7,079,500 6,769,400 200,000 6,969,400 110,100 246 PUBLIC IMPROVEMENT 673,100 17,000 0 690,100 627,000 0 627,000 63,100 248 STORM DRAIN CONSTR 1,070,500 1,110,000 0 2,180,500 1,994,500 100,000 2,094,500 86,000 250 TRAFFIC SYSTEM CONSTR 970,600 1,381,400 0 2,352,000 2,407,400 25,000 2,432,400 (80,400) TOTAL CAPITAL PROJECTS 11,940,700 21,804,800 0 33,745.500 1 29,617,400 3,350,000 32,967,400 778.100 ASSESSMENT DISTRICT FUNDS: 109 PARKING&BUSINESS IMPR 0 0 0 0 0 0 0 0 110 PARKING DISTRICT 0 0 0 0 0 0 0 0 251 OTHER ASSESMENT DISTR. (1,971,400) 49,900 0 (11921,500) 49,900 0 49,900 (1,971,400) 254 LANDSCAPE DISTRICTS 1,722,200 563,000 0 2,285,200 563,000 0 563,000 1,722,200 257 CITY WIDE AD 994 0 20,000 0 20,000 0 20,000 20,000 0 TOTAL ASSESSMENT DISTRICT] (249,200)1 632,900 1 0 383,700 1 612,900 1 20.000 632,900 (249,2001 DEBT SERVICE FUNDS: 305 AD 985 INDUSTRIAL PKWY 130,900 64,000 0 194,900 62,800 0 62,800 132,100 306 AD 987 VERDEMONT AREA 98,700 57,100 0 155,800 59,700 0 59,700 96,100 308 VERDEMONT/IMPRV.LN 700 115,300 0 116,000 115,300 0 115,300 700 356 AD 356 NEW PINE AVE (546,800) 63,200 0 (483,600) 38,300 0 38,300 (521,900) S (316,500) 299,600 0 (16,900) 276,100 0 276,100 (291000) E MEW 501 EMS 0 0 0 0 0 0 0 0 527 REFUSE 360,600 21,406,700 65,000 21,832,300 19,402,700 2,381,200 21,783,900 48,400 TOTAL ENTERPRISE FUNDS 360,600 21,406,700 65,000 21,832,300 19,402,700 2,381,200 21,783.900 48.400 INTERNAL SERVICE FUNDS: 621 CENTRAL SERVICES FUND (22,300) 285,000 0 262,700 254,800 0 254,800 7,900 629 LIABILITY FUND 602,100 2,968,700 0 3,570,800 2,878,500 0 2,878,500 692,300 630 TELEPHONE SUPPORT 295,200 793,800 0 1,089,000 766,800 322,200 1,089,000 0 631 UTILITY FUND (576,600) 4,115,600 0 3,539,000 4,090,700 0 4,090,700 (551,700) 635 FLEET SERVICES (208,900) 5,724,800 0 5,515,900 5,724,800 0 5,724,800 (208,900) 678 WORKER'S COMP (7,330,100) ) 4,130,600 0 4,130,600 (7,330,100) 679 MANAGMT INFO SYSTEM 563,100 3,773,600 0 3,773,600 587,000 TOTAL INTERNAL SERVICE O 322,200 1 21.942,000 1 (6,803,500) FOTAL ALL FUNDS MCI 110,359.700 1207,639,200 3,838,400 1 CITY OF SAN BERNARDINO ' ESTIMATED REVENUES AND EXPENDITURES FISCAL YEAR 2004-2005 GENERALFUND ' APPROVED FY 04-05 ESTIMATED REVENUE Property Taxes $ 17,464,200 Other Taxes 63,561,300 Licenses& Permits 7,028,600 ' Fines and Penalties 1,124,000 Use of Money& Property 856,000 Intergovernmental 6,011,100 Charges for Services 4,936,600 Miscellaneous 4,623,700 Total Estimated Revenues $ 105,605,500 Total Transfers In $ 7,443,900 ' TOTAL ESTIMATED FUNDS AVAILABLE $ 113,049,400 ESTIMATED EXPENDITURES Mayor $ 993,800 Common Council 462,400 City Clerk 1,162,400 City Treasurer 146,900 City Attorney 2,441,200 Code Compliance 3,050,500 General Government 12,224,800 City Administrator 581,800 Civil Service 230,700 Human Resource 378,500 Finance 1,197,200 Development Services 4,398,700 Fire 27,373,700 Police 48,343,600 Facilities Management 3,980,800 Parks, Recreation, &Comm Service 5,457,800 Public Services 5,847,400 Total Estimated Expenditures $ 118,272,200 Total Estimated Expenditure Savings $ (803,400) Total Transfers Out $ 3,344,800 TOTAL ESTIMATED DEDUCTIONS $ 120,813,600 EXCESS (DEFICIENCY ) AVAILABLE $ (7,764,200) OVER DEDUCTIONS I i ESTIMATED BEGINNING FUND BALANCE $ 14,567,000 ESTIMATED ENDING FUND BALANCE $ 6,802,800 BUDGETED RESERVE * $ 6,761,700 Amt. held for VLF Backfill Loan $ (3,291,800) NET AVAILABLE BUDGET RESERVE $ 3,469,900 BUDGET EXCESS /(DEFICIENCY) $ 41,100 The budget reserve is made up of$2,500,000 from FY 98-99; $1,627,400 from FY 99-00; $2,831,600 from FY 00-01 and $2,870,900 from FY 01-02. Used ($3,068,200) of the reserve in FY 02-03. 2 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2004-2005 ACTUAL ACTUAL ACTUAL ESTIMATE APPROVED DESCRIPTION 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005 PROPERTY TAXES 4001 Current Secured 6,334,722 6,536,223 6,704,837 7,385,400 7,665,000 4002 Current Unsecured 372,253 390,014 394,460 449,700 460,000 4003 Prior Taxes 358,346 353,987 398,976 389,000 395,000 4006 Supplemental 166,892 268,031 353,391 439,800 450,000 4005 Other 110,638 110,664 110,389 124,000 125,000 4007 Prop Tx In Lieu of VLF 0 0 0 0 8,369,200 Total Taxes 7,342,851 7,658,919 7,962,053 8,787,900 17,464,200 OTHER TAXES 4221 Sales Tax 26,832,389 27,102,137 29,894,441 32,277,400 26,225,000 4220 Prop Tx In Liew of Sales Tax 0 0 0 0 7,875,000 4224 Utility User Tax 17,581,140 19,442,681 20,204,082 21,801,100 22,215,900 4201/14 Franchise Tax 2,091,595 2,591,949 2,598,720 2,772,400 2,802,400 4222 Transient Occupancy 2,272,819 2,439,186 2,531,049 2,771,100 2,800,000 4223 Prop. Transfer Tax 319,373 349,621 559,496 795,000 600,000 4225 Sales Tax Public Safety 604,185 593,361 624,220 700,000 725,000 4215 Tow Franchise 287,857 288,000 280,000 288,000 288,000 4226 Verdemont Fire Station AD 0 0 0 0 30,000 Total Taxes 49,989,358 52,806,935 56,692,008 61,405,000 1 63,561,300 LICENSES AND PERMITS 4301 Business Registration 4,060,375 4,288,966 4,624,796 4,808,800 4,830,000 4330 Building Permits 477,053 519,500 634,559 618,600 650,600 4331 Mechanical Permits 201,418 220,555 239,874 255,000 270,000 4362 On Site Inspection Fees 198,736 233,649 321,320 291,000 315,000 4363 On Site Plan Check 111,683 119,011 87,117 148,000 150,000 4361 Construction Permits 71,384 159,263 97,552 220,000 200,000 4342 EMS Membership 21,593 19,220 19,083 17,000 15,000 4336 Fire Code Permits 169,282 256,345 234,605 229,500 235,000 4337 Fire Plan Check 113,315 100,538 124,681 130,000 135,000 4351 Street Cut Permits 12,966 8,422 17,370 126,300 85,000 4333 Mobile Home Park Permit 28,076 28,624 33,030 29,000 33,000 4352 Misc Licenses & Permits 52,011 36,384 54,621 90,000 70,000 4303 Misc City Clerk Permits 9,419 7,932 8,176 10,500 10,500 4304 Misc Planning Permits 20,128 23,329 19,121 24,900 21,500 4360 Grading Permits 5,352 6,101 4,833 11,200 8,000 Total License& Permit 5,552,791 6,027,839 6,520,738 7,009,800 7,028,600 FINES AN_Q PENALTIES 4420 Parking Citations 729,974 596,172 736,281 865,000 970,500 4410 General Fines 113,910 138,052 145,952 189,000 150,000 4450 Fire Citations 2,621 1,475 401 500 500 4421 Vehicle Abatement Fines 1,656 1,641 3,167 200 3,000 Total Fines/Penalties 1 848,161 j 737,340 885,801 1.054,700 1,124,000 USE OF MONEY AND PROPERTY 4505 Interest Earnings 1,605,411 1,126,289 340,466 310,000 400,000 4520 Land & Building Rental 324,382 354,186 404,123 275,000 269,000 4530 Parking Rental Fee 40,110 37,632 47,346 48,000 50,000 4922-26 Sale of Property 83,473 60,975 47,189 610,700 100,000 4540 Vending Machine Commission 8,385 44,948 37,784 37,000 37,000 Total Money & Property 2,061,761 1,624,030 876,908 1,280,700 856,000 3 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2004-2005 ACTUAL ACTUAL ACTUAL ESTIMATE APPROVED DESCRIPTION 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005 INTERGOVERNMENTAL 4603 Motor Vehicle In Lieu 9,908,062 10,625,365 10,981,289 12,176,500 1,478,300 4621 Booking Fee Subvention 689,066 689,066 689,066 689,000 689,000 4622 ERAF Subvention 608,587 0 0 0 0 4670 CDBG Reimbursement 2,584,232 2,291,067 2,086,979 2,471,500 2,778,400 4670 20% Reimbursement 84,100 40,800 177,800 40,800 40,800 4670 Tax Increment Reimbursement 74,900 12,300 12,300 184,900 83,300 4606 Homeowner's Exemption 152,700 102,721 155,881 156,500 156,500 4616 POST 235,319 257,607 172,095 142,400 150,000 4625 State-Mandated Costs 429,884 191,958 0 0 0 4673 Water Reimbursement 197,681 207,889 166,311 150,000 275,000 4671 SBIAA Reimbursement 106,055 111,322 120,800 124,200 120,000 4615 Disaster Prep. Program 20,662 3,403 42,665 27,200 14,800 4607 Off-Highway Vehicle Tax 3,969 4,916 5,379 4,200 5,000 4619 Mutual Aid/Disaster Reimb. 53,179 153,020 261,267 247,000 220,000 Total Intergovernmental 15,148,396 14,691,434 14,871,832 16,414,200 6,011,100 CHARGES FOR SERVICE 4731 Plan Check Fee 192,596 258,126 309,216 339,900 340,000 4789 Archival Fee 0 0 0 12,800 10,000 4880 EMS User Fee 641,277 626,125 527,196 499,000 850,000 4798 Storm Drain Utility Fee 247,757 289,827 251,249 253,000 283,000 4815 Weed Abatement 247,861 209,782 379,550 335,000 300,000 4733 Building Demolition 298,410 381,954 666,506 623,300 400,000 4714 Planning Develp Project 98,049 121,884 230,241 538,900 168,300 4305 Annual Alarm Permits 213,828 216,158 228,445 216,000 225,000 4780 Misc Develop Servs Charges 23,314 33,142 14,031 29,000 54,600 4766 Building Permit Review 2,688 3,741 3,073 7,000 8,000 4719 HUD Building Inspection 21,829 0 0 0 0 4720 Plan Review Fee 65,850 57,242 102,616 95,000 95,000 4782 Off Site Inspection Fees 106,078 72,040 90,166 167,000 110,000 4785 Non Subdivision Str Imp 18,392 2,081 803 44,000 10,000 4711 Subdivision 50,879 19,585 112,851 100,800 98,500 4718 Environmental 11,866 8,149 10,124 25,000 25,000 4735 Release Notice of Pendency 24,860 22,185 17,178 16,000 20,000 4863 Class Registration Fee 12,281 12,180 10,553 20,000 30,000 4862 Park Energy Fee 11,211 8,323 14,883 9,000 10,000 4707 Passport Fees 69,106 58,684 93,681 86,000 90,000 4702 County Contract 250,216 250,000 250,000 250,000 250,000 4864 Swimming Pool Fee 60,106 54,047 56,959 50,000 90,800 4861 Progrm/Facility Use Fee 18,531 21,078 31,067 36,700 56,100 4865 Non-Resident Fees 4,230 3,786 2,560 1,500 1 2,500 4710 Misc Planning/Building Planning/Building 42,784 26,304 61,896 63,800 68,000 4743 Towing Release Fee 129,669 99,420 111,090 154,000 180,400 4790-6 Signal Maint/Energy 28,889 86,355 24,422 7,400 25,000 4802 Str Light Energy Fee 8,510 24,113 18,017 38,000 28,000 4701 Election Filing Fee 159 3,250 218 10,500 500 4747 False Alarm Fee 93,552 76,538 66,252 54,000 55,000 4810 Misc. Development Services 6,746 9,753 9,948 7,000 8,000 4705 Utility Collection Fee 20,211 74,719 87,020 40,000 50,000 4881 Paramedic Reimb Contract 72,775 194,647 259,174 280,700 259,000 4751 Fire Apartment Inspections 0 0 0 22,000 50,000 4752 Fire Wildland Inspections 0 0 0 0 0 4753 Fire Archival Fee 0 0 0 0 6,200 4754 Fire Business Occup Insp Fee 0 0 0 0 185,400 4755 Fire Rental Inspections 0 0 0 0 494,300 Total Charges 3 094 510 3..325.218 4,040,985 4,432,300 4,936.600 CITY OF SAN BERNARDINO GENERAL FUND REVENUE REPORT FISCAL YEAR 2004-2005 ACTUAL ACTUAL 1 ---ACTUAL ESTIMATE APPROVED DESCRIPTION 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005 MISCELLANEOUS 4906 Water Fund Contr. 1,733,392 1,835,252 1,888,704 1,957,700 1,960,000 4930 Sewer Contr. -Water 0 0 0 0 500,000 4931 Water Land Sales 0 0 0 0 475,000 4910 Admin Service Charge 373,993 372,800 344,800 345,600 345,600 4901 Misc. Other Revenue 68,387 39,920 279,677 291,000 50,100 4912 Off Track Betting 182,050 137,370 168,861 198,000 180,000 4741 Sale of Photos/Reports 104,867 111,266 132,543 139,300 140,000 4740-5 Police Misc. Receipts 721,585 773,295 756,878 800,500 850,000 4746 Property Auction 0 3,183 6,017 3,000 53,000 4911 Restitutions 7,270 26,607 25,750 37,000 25,000 4905 Litigation Settlement 166,791 45,365 0 32,500 0 4904 Drunk Driver Reimburmt. 5,084 2,832 1,088 1,000 1,000 4928 Booking Fee Reimburmt. 16,797 15,605 17,177 15,000 16,000 4750 Investigation Fee 10,236 15,495 12,590 13,000 13,000 4924 Damage Clain Recovery 28,0241 40,062 25,795 15,000 15,000 - 3,848,600 4,623,700 TOTAL GENERAL FUND 95,510,205 104,233,200 105,605,500 5 CITY OF SAN BERNARDINO ' OTHER FUNDS REVENUE REPORT a FISCAL YEAR 2004-2005 ACTUAL ACTUAL I ACTUAL I ESTIMATED APPROVED DESCRIPTION 1 2000-01 2001-02 2002-03 2003-04 2004-05 105 LIBRARY FUND 4618 State Aid-Libraries 308,902 289,523 170,921 87,200 87,200 4850 Miscellaneous Receipts 12,549 13,411 16,680 19,300 19,300 4851 Library Fines 63,278 72,206 69,174 66,700 66,700 Total Library Fund 384,729 375,140 256,775 173,200 173,200 106 CEMETERY FUND 4505 Interest on Idle Cash 28,502 26,394 21,232 16,000 16,000 4775 Cemetery Burial Fee 59,871 66,513 66,207 66,100 66,100 4776 Sale of Vases 1,415 1,586 2,084 1,500 1,500 4777 Sale Concrete Boxes 27,464 30,069 29,597 31,000 31,000 4778 Sale Cemetery Plots 49,340 67,001 68,545 65,800 65,800 4901 Misc. Receipts 2,000 2,000 0 2,000 0 Total Cemetery Fund 168,592 193,563 187,665 182,400 180,400 107 CABLE TV_FI),t4 4922 Sale of Equipment/Services 121,933 98,211 108,297 100,000 100,300 Total Cable TV Fund 121,933 98,211 108,297 100,000 100,300 108 ASSET FORFEITURE FUND 4505 Interest on Idle Cash E297,615 14 30,451 26,530 30,000 30,000 4672 Asset Forfeiture Federal DOJ 39 155,549 41,797 67,000 67,000 4927 Asset Forfeiture 311,346 797,790 360,000 360,000 4929 Asset Forfeiture-Drug/Gang F50,354 52,604 152,985 60,000 60,000 Total Asset Forfeiture Fund 386,922 549,950 1,019,102 517,000 517,000 111 AIR QUALITY-AB 2766 FUND 4505 Interest on Idle Cash 7,497 6,142 4,318 3,100 3,100 4626 Rideshare Reimbursement 209,297 216,394 220,960 225,000 225,000 4901 Misc. Receipts 812 1,138 0 0 0 4906 Water Department 3,000 3,000 3,000 3,000 3,000 Total Transportation Fund 220,606 226,674 228,278 231,100 231,100 124 ANIMAL CONTROL FUND 4320 Animal License 208,274 331,662 278,580 312,200 362,500 4352 Misc. License& Permits 1,456 1,836 4,869 3,300 3,300 4410 General Fines 10,144 47,759 47,078 19,000 19,000 4430 Animal License Penalty 51,114 63,067 39,384 41,700 41,700 4756 Animal Adoption Fee 22,920 28,515 29,228 36,000 36,000 4757 Contractee Shelter Fee 512,511 606,237 673,146 650,000 689,000 4758 Livestock Fee 0 140 286 0 0 4759 Apprehension Fee 17,670 17,770 20,277 23,500 42,200 4760 Board Fee 15,437 15,028 14,924 13,800 17,400 4761 Field Service Fee 2,076 1,378 1,929 800 800 4763 Owner Release Fee 32,423 31,861 33,580 20,100 20,100 4764 Vaccination Fee 13,249 13,083 14,548 16,000 20,200 4901 Miscellaneous Receipts 78,369 2,127 2,020 21300 2,300 Total Animal Control Fund 965,643 1,160,463 1.159,849 1,138,700 1,254,500 126 SPECIAL GAS TAX FUND 4505 Interest on Idle Cash 53,285 50,079 48,031 45,000 45,000 4610 State Aid-2106 664,747 723,572 729,367 780,000 780,000 ' 4611 State Aid-2107 1,389,782 1,569,686 1,568,403 1,695,000 1,695,000 4612 State Aid-2107.5 10,000 10,000 10,000 10,000 10,000 4614 Prop 111-Highway Users Tax 1,336,938 1,193,412 1 1,182,489 1,285,000 1,285,000 4945 Reimbursement (1,370) 8,117 0 66,900 330,000 Total Gas Tax Fund 3,453,382 3,554.866 3.538.290 3,881,900 4.145,000 6 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2004-2005 ACTUAL ACTUAL TACTUAL ESTIMATED APPROVED DESCRIPTION 2000-01 2001 02 2002 03 2003-04 2004-05 128 TRAFFIC SAFETY FUND 4440 CVC Fine 651,456 693,320 1 587,577 585,000 1 585,000 Total Traffic Safety Fund 651,456 693,320 587,577 585,000 585,000 129 1/2 CENT SALES/ROAD TAX FUND 4505 Interest on Idle Cash 132,000 134,589 123,975 130,000 130,000 4613 1/2 Cent Sales Tax 2,153,541 2,155,766 2,315,366 2,485,000 2,485,000 4945 Construction Reimbursement 15,000 81,000 0 71,100 627,900 Total 1/2 Cent Sales/Road Tax Fund 2,300,541 2,371,355 2,439,341 2,686,100 3,242,900 131 SB 300 FUND 0 0 0 0 0 �. 132 SEWER LINE MAINTENANCE 4505 Interest on Idle Cash 123,022 113,442 94,795 96,000 96,000 4820 Sewer Line Maint 1,210,488 1,225,921 1,235,376 1,260,700 2,032,200 Total Sewer Line Maintenance 1,333,510 1,339,363 1,330,171 1,356,700 2,128,200 133 BASEBALL STADIUM 4520 Special Events Rental 78,165 10,710 0 800 800 4901 Baseball Team Lease Agreement 98,753 188,739 133,435 E!5,000 165,000 Total Baseball Stadium 176,918 199,449 133,435 5,800 165,800 134 SOCCER FIELDS 4505 Interest on Idle Cash 0 0 1,136 400 4,500 4520 Land& Building Rental 0 0 74,356 100,000 100,000 4530 Rental Fee-Parking 0 0 73,402 125,000 170,000 4861 Program &Facilities Fee 0 0 70,353 68,000 136,600 4862 Park Energy Fee 0 0 688 1,000 1,000 Total Baseball Stadium 0 0 219,935 294,400 412,100 135 AB 2928 TRAFFIC CONGESTION FD 4505 Interest on Idle Cash 56,615 42,175 10,303 8,000 8,000 .� 4635 AB2928 Project Reimb. 0 0 0 0 0 4635 Traffic Congestion Relief 1,328,273 473,633 493,448 0 0 Total AB 2928 Traffic Congestion Fund 1,384,888 515,808 503,751 8,000 8,000 242 STREET CONSTRUCTION FUND 4630 State Aid-Street Constr. 0 0 0 269,800 268,800 4658 Federal Aid-FAU 117,417 397,748 525,797 11700,300 3,608,400 4945 Construction Reimbursement 58,700 12,978 175,266 255,400 2,260,600 Total Street Constr. Fund 176,117 410,726 701,063 2,225,500 6,137,800 243 PARK CONSTRUCTION FUND 4505 Interest on Idle Cash 34,433 26,201 20,040 14,000 14,000 4901 Park Bond Money 0 0 168,596 1,741,700 2,925,900 4732 Park Development Fee 184,951 303,297 459,659 300,000 300,000 4945 Construction Project Reimb. 0 0 0 0 0 Total Park Construction Fund 219,384 329,498 648,295 2,055,700 3,239,900 244 CEMETERY CONSTRUCTION FUND 4505 Interest on Idle Cash 853 926 905 1,000 1,000 4778 Sale Cemetery Plots 2,925 3,731 3,836 3,000 3,000 Total Cemetery Constr. Fund 3,778 4,657 4.741 4,000 4.000 7 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2004-2005 ACTUAL ACTUAL ACTUAL ESTIMATED APPROVED DESCRIPTION 2000-01 2001-02 2002-03 2003-04 1 2004-05 245 SEWER LINE CONSTRUCTION FUND 4505 Interest on Idle Cash 316,881 248,770 156,641 170,000 150,000 4651 Construction Reimbursement 0 0 0 815,300 4821 Sewer Lateral Fee 446 4,504 2,713 3,500 3,500 4822 Sewer Connection Fee 231,223 290,404 484,144 550,000 550,000 4930 Sewer Contr. -Water 0 0 0 0 1,000,000 Total Sewer Line Constr. Fund 548,550 543,678 643,498 723,500 2,518,800 246 PUBLIC IMPROVEMENT FUND 4505 Interest on Idle Cash 19,658 23,505 19,028 17,000 17,000 4902 Contribution 0 100,000 0 85,000 0 Total Public Improvement Fund 19,658 123,505 19,028 102,000 17,000 247 CULTURAL DEVELOP FUND 4335 Cultural Devel. Constr. Fee 117,400 124,468 229,476 302,000 302,000 4505 Interest on Idle Cash 3,065 493 3,254 2,000 2,000 Total Cultural Devel Const Fund 120,465 124,961 232,730 304,000 304,000 248 STORM DRAIN CONSTR FUND 4505 Interest on Idle Cash 68,241 52,528 62,458 60,000 60,000 4818 Storm Drain Fee 416,515 472,014 682,612 610,000 610,000 4945 Construction Reimbursement 0 0 0 0 440,000 Total Storm Drain Constr. Fund 484,756 524,542 745,070 670,000 1,110,000 250 TRAFFIC SYSTEMS CONSTR FUND 4505 Interest on Idle Cash 25,244 24,111 26,601 26,000 26,000 4658 Fed/State Aid-Street Construction 39,999 0 0 159,000 106,000 4803 Traffic System Fees 281,243 187,912 664,595 415,000 415,000 4945 Street Construction Reimbursement (11,158) 0 0 0 834,400 Total Traffic Systems Fund 335,328 212,023 691,196 600,000 1,381,400 257 CITY WIDE AD 994 103,257 62,866 57,046 20,000 20,000 527 REFUSE FUND 4505 Interest on Idle Cash 36,373 33,583 24,255 5,000 5,000 4830 Commercial Rubbish 420,178 414,721 389,879 390,000 463,100 4831 Commercial Bin Rent 102,113 154,673 114,931 120,000 142,500 4832 Commercial Bin Service 6,689,026 6,847,829 6,860,577 7,040,000 8,360,000 4833 Commercial Special 540,749 587,726 617,256 560,000 665,000 4837 Automated Commercial Rubbish 39,779 18,980 (2,635) 12,000 14,300 4840 Residential Water Billed 7,113,228 7,286,966 7,354,118 7,400,000 8,120,400 4841 Residential"B"Accounts 547,432 528,629 553,122 555,000 608,300 4843 Dino Bin Service 1,415,525 1,654,284 1,712,204 1,900,000 2,256,300 4901 Miscellaneous Other Revenue 160,100 200,609 818,710 650,000 771,800 4923 Sale Salvage Material 50 129,306 15,181 0 0 Total Refuse Fund 17,064,553 17,857,306 18,457,598 18,632,000 21,406,700 621 CENTRAL SERVICES FUND 269,037 324,122 279,792 285,000 285,000 629 LIABILITY INSURANCE FUND 4505 Interest on Idle Cash 392,162 234,851 108,587 90,000 90,000 4924 Damage Claim Recovery 0 23,934 16,885 0 0 4897 Interdepartmental Receipts 1,644,500 1,628,500 1,949,000 2,460,600 2,878,700 Total Liability Insurance Fund 2,036,662 1,887,285 2,074,472 2,550,600 2,968,700 8 CITY OF SAN BERNARDINO OTHER FUNDS REVENUE REPORT FISCAL YEAR 2004-2005 ACTUAL ACTUAL ACTUAL ESTIMATED I APPROVED DESCRIPTION 2000-01 2001-02 2002-03 2003-04 2004-05 630 TELEPHONE SUPPORT FUND 4541 Telephone Commission 9,172 11,164 10,658 6,000 6,000 4893 Water Dept. Receipts 105,764 111,882 109,781 110,000 106,000 4670 Economic Development Agency 833 650 823 700 1,000 4897 Interdepartmental Receipts 727,794 885,480 949,699 790,000 643,800 4903 Refunds and Rebates 32,030 16,708 31,070 27,000 37,000 Total Telephone Support Fund 875,593 1,025,884 1,102,031 933,700 793,800 631 UTILITY FUND 4897 Interdepartmental Receipts 3,542,913 4,346,703 41552,112 3,830,000 3,979,600 4944 LED Reimbursement 0 878,950 107,360 136,000 136,000 Total Utility Fund 3,542,913 5,225,653 4,659,472 3,966,000 4,115,600 635 FLEET SERVICES 4670 Economic Development Agency 3,803 8,456 5,712 6,000 5,400 4896 Replacement Contribution 513,500 1,103,200 11043,500 602,900 602,900 4897 Interdepartmental Receipts 5,080,851 4,958,535 4,763,187 4,525,100 5,104,700 4901 Misc Receipts 705 15 1 485 1 2,300 11,800 Total Motor Pool Fund 5,598,859 6,070,206 5,812,884 5,136,300 51724,800 678 WORKERS' COMPENSATION FUND 4897 Interdepartmental Receipts 2,148,414 2,764,329 2,978,373 3,680,400 3,721,700 4906 Water Department 332,880 269,894 367,044 360,000 408,900 4901 Misc Receipts 16 0 0 0 0 Total Workers' Compensation Fd 2,481,310 3,034,223 3,345,417 4,040,400 4,130,600 679 Management Information Services 4670 EDA Reimbursement 2,759 1,150 1,213 r3,245,1 700 4673 Water Reimbursement 425,897 337,680 417,800 408,900 4897 Interdepartmental Receipts 2,918,500 3,322,000 4,105,370 3,387,900 4901 Miscellaneous Receipts 551 437 150,098 0 Total MIS Fund 3,347,707 3,661.267 4,674,481 3,899,700 3,797,500 GRAND TOTAL 48,777,047 52,700,564 55,861,280 1 57,468,700 71,099,100 9 CITY OF SAN BERNARDINO EXPENDITURES BY CATEGORY-PRIMARY FUNDS BY DEPARTMENT&FUND FISCAL YEAR 2004-2005 PERSONAL MATERIALS CONTRACT INTERNAL CAPITAL DEBT TOTAL FUND/TITLE SERVICES /OPERATION SERVICE SERVICE OUTLAY SERVICE EXPENSES GENERALFUND. 010 MAYOR 735,800 83,600 135,500 38,900 0 0 993,800 020 COMMON COUNCIL 357,900 72,500 0 32,000 0 0 462,400 030 CITY CLERK 930,100 77,300 66,100 88,900 0 0 1,162,400 040 CITY TREASURER 123,700 10,100 3,700 8,400 1,000 0 146,900 050 CITY ATTORNEY 1,701,400 309,600 404,600 19,900 5,700 0 2,441,200 070 CODE COMPLIANCE 1,774,100 202,100 850,700 188,800 0 34,800 3,050,500 090 GENERAL GOVERNMENT 2,830,000 970,500 874,500 4,580,700 0 2,969,100 12,224,800 100 CITY ADMINISTRATOR 504,600 37,100 20,000 20,100 0 0 581,800 140 CIVIL SERVICE 179,900 6,700 26,400 17,700 0 0 230,700 110 HUMAN RESOURCES 317,000 40,700 500 20,300 0 0 378,500 120 FINANCE 937,700 40,900 8,400 210,200 0 0 1,197,200 180 DEVELOPMENT SERVICES 3,523,300 161,000 427,400 287,000 0 0 41398,700 200 FIRE 24,533,500 578,400 268,900 1,162,700 152,000 678,200 27,373,700 210 POLICE 42,128,700 1,497,000 906,800 3,792,400 13,700 5,000 48,343,600 w 320 FACILITIES MANAGEMENT 1,837,000 363,400 536,100 1,132,200 10,000 102,100 3,980,800 380 PARKS&RECREATION 3,259,800 328,000 630,300 1,239,700 0 0 5,457,800 400 PUBLIC SERVICES 2,594,800 556,800 957,300 1,738,500 0 0 5,847,400 TOTAL GENERAL FUND 88,269,300 5,335,700 6,117,200 14,578,400 182,400 3,789,200 118,272,200 SPECIAL REVENUE FUNDS 105 LIBRARY FUND 1,880,800 290,700 12,000 304,000 0 0 2,487,500 106 CEMETERY FUND 78,600 18,000 40,000 32,700 0 0 169,300 107 CABLE TELEVISION FUND 342,700 110,800 8,000 40,700 0 0 502,200 108 ASSET FORFEITURE FUND 227,600 157,200 154,000 0 219,500 0 758,300 111 AB2766 AIR QUALITY 60,500 25,300 10,000 11,800 0 0 107,600 124 ANIMAL CONTROL FUND 1,186,500 116,000 59,500 264,300 0 0 1,626,300 132 SEWER LINE MAINT 724,700 167,600 239,900 235,900 479,100 0 1,847,200 133 BASEBALL STADIUM 136,200 96,400 56,600 28,400 40,000 0 357,600 134 SOCCER FIELDS 103,000 53,500 212,100 43,100 14,100 0 425,800 " 'TOT REVENUES 4,740600 1.035,500 792,100 960,900 752,700 0 8,281,800 FUNDS 122 ARTICLE 8-LTF 0 0 0 0 0 0 0 126 SPECIAL GAS TAX FUND 0 0 2,303,300 0 0 0 2,303,300 129 1/2 CENT SALES/ROAD TAX 0 0 6,955,300 0 0 0 6,955,300 135 AB2928 TRAFFIC CONGESTION 0 0 180,800 0 0 0 180,800 241 PARK EXTENSION FUND 0 0 23,300 0 0 0 23,300 242 STREET CONSTRUCTION 0 0 4,744,400 0 0 0 4,744,400 243 PARK CONSTRUCTION 0 0 3,597,000 0 0 0 3,597,000 244 CEMETERY CONSTRUCTION 0 0 15,000 0 0 0 15,000 245 SEWER LINE CONSTR 0 0 6,769,400 0 0 0 6,769,400 246 PUBLIC IMPROVEMENT 0 0 627,000 0 0 0 627,000 248 STORM DRAIN CONSTR 0 0 1,994,500 0 0 01 1,994,500 250 TRAFFIC CONSTRUCTION 0 0 2,407,400 ol ol 0 2,407,400 TOTAL_CAPITAL PROJECTS 0 0 29,617,400 0 0 0 29,617,400 OTHER FUNDS 109 PARKING/BUSINESS FUND 0 0 0 0 0 0 0 110 PARKING DISTRICT FUND 0 0 0 0 0 0 0 527 REFUSE FUND 4,877,900 7,044,000 925,400 4,367,400 321,100 1,866,900 19,402,700 TOTAL OTHER FUNDS 4,877,900 7,044,000 925,400 4,367,400 321,100 1,866,900 19,402,700 INTERNAL SERVICE FUNDS: 621 PRINT SHOP 103,500 114,600 4,300 7,400 0 25,000 254,800 629 LIABILITY FUND 128,400 2,697,200 30,000 22,900 0 0 2,878,500 630 TELEPHONE SUPPORT 102,100 641,600 15,000 8,100 0 0 766,800 631 UTILITY FUND 127,500 3,687,600 0 0 0 275,600 4,090,700 635 FLEET SERVICES 1,693,300 2,583,500 6,000 268,700 671,500 501,800 5,724,800 s 678 WORKERS'COMP FUND 305,600 3,513,600 284,500 26,900 0 0 4,130,600 679 MIS FUND 1,298,800 999,900 527,300 66,200 151,100 730,300 3,773,600 TOTAL INTERNAL SERVICE 3,759,200 14,238,000 867,100 400,200 822,600 1 532.700 21.619,800 GRAND TOTAL EXPENSES 1101,647,000 1 27,653,200 1 38.319 200 20,306,900 2,078,800 7,188,800 197,193,900 10 CITY OF SAN BERNARDINO HISTORICAL SUMMARY OF REVENUES BY FUND FY 1999-2000 THROUGH FY 2004-2005 ACTUAL ACTUAL ACTUAL- ` DESCRIPTION 1999-00 2000-01 2001 2 001 General Fund 80,325,385 87,456,304 90,290,767 95,510,2051 104,233,200 105,605,500 105 Library Fund 385,701 384,729 375,140 256,775 173,200 173,200 106 Cemetery Fund 173,021 168,592 193,563 187,665 182,400 180,400 107 Cable TV Fund 127,170 121,933 98,211 108,297 100,000 100,300 108 Asset Forfeiture Fund 271,028 386,922 549,950 1,019,102 517,000 517,000 109 Parking/Business Fd 139,807 132,103 33,516 0 0 0 110 Parking District Fund 223,891 102,759 55,879 0 0 0 111 Air Quality AB 2766 Fd 222,297 220,606 226,674 228,278 231,100 231,100 122 Article 8 -LTF 0 0 0 0 0 0 124 Animal Control Fund 830,791 965,643 1,160,189 1,159,849 1,138,700 1,254,500 126 Special Gas Tax Fund 3,387,100 3,453,382 3,554,866 3,538,290 3,881,900 4,145,000 128 Traffic Safety Fund 813,217 651,456 693,320 587,577 585,000 585,000 129 1/2 Cent Sales/Road Tax 2,105,200 2,300,541 2,371,355 2,439,341 2,686,100 3,242,900 132 Sewer Line Maint Fund 1,263,361 1,333,510 1,339,363 1,330,171 1,356,700 2,128,200 133 Baseball Stadium Fund 239,460 176,918 198,739 133,435 165,800 165,800 134 Soccer Fields Fund 0 0 0 219,935 294,400 412,100 135 AB 2928 Traffic Congest. 0 1,384,888 515,808 503,751 8,000 8,000 242 Street Constr. Fund 404,267 176,117 410,664 701,063 2,225,500 6,137,800 243 Park Constr. Fund 166,998 219,384 329,498 648,295 2,055,700 3,239,900 244 Cemetery Constr Fd 3,660 3,778 4,657 4,741 4,000 4,000 245 Sewer Line Constr Fd 290,309 548,550 542,050 643,498 723,500 2,518,800 246 Public Improv. Fund 18,820 19,658 23,505 19,028 102,000 17,000 247 Cultural Development 42,752 120,465 124,961 232,730 304,000 304,000 248 Storm Drain Constr Fd 477,045 484,756 524,542 745,070 670,000 1,110,000 250 Traffic Syst. Constr Fd 150,244 335,328 212,023 691,196 600,000 1,381,400 251 Other Assessment Distr. 68,167 33,900 91,709 55,830 55,000 55,000 254 Landscape Districts 662,067 437,265 597,000 556,073 720,000 720,000 257 AD 994 Citywide 125,153 103,257 62,866 57,046 20,000 20,000 305 AD 985 Industrial Pky 79,687 64,323 88,471 64,239 85,000 85,000 306 AD 987 Verdemont Area 59,315 62,327 60,955 75,979 75,000 75,000 308 Verdemont Impr Loan 61,255 279,807 12,426 187,833 181,000 181,000 333 AD 5861 Orangewood 5,828 177,938 0 0 0 0 356 AD 356 New Pine Ave. 63,535 62,631 62,296 62,779 62,000 62,000 527 Refuse Fund 16,595,081 17,064,553 17,470,111 18,457,598 18,632,000 21,406,700 621 Central Services Fd 247,626 269,037 324,122 279,792 285,000 285,000 629 Liability Insurance Fd 2,032,896 2,036,662 1,887,060 2,074,472 2,550,600 2,968,700 630 Telephone Support Fd 837,762 875,593 1,025,883 1,102,031 933,700 793,800 631 Utility Fund 3,345,785 3,542,913 5,225,653 4,659,472 3,966,000 4,115,600 635 Fleet Services Fund 1 5,266,189 1 5,598,859 1 6,034,561 5,812,884 5,136,300 5,724,800 678 Worker's Comp Fund 2,396,381 2,481,310 3,034,222 3,345,417 4,040,400 4,130,600 679 Information Services Fd 3,131,499 3,347,707 3,661,267 4,674,481 3,899,700 1 3,797,500 11 CITY OF SAN BERNARDINO HISTORICAL SUMMARY OF EXPENDITURES BY FUND/DEPARTMENT FY 1999-00 THROUGH FY 2004-05 ACTUAL ACTUAL ACTUAL ACTUAL ESTIMATED APPROVED DESCRIPTION 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 General Fund: Mayor 644,970 634,076 943,335 1,066,051 1,035,400 993,800 Common Council 353,480 328,262 341,671 377,052 456,000 462,400 City Clerk 899,560 903,404 1,021,127 1,066,075 1,189,900 1,162,400 City Treasurer 18,121 21,439 23,952 134,480 138,000 146,900 City Attorney 1,788,790 1,875,277 2,047,354 2,500,352 2,414,200 2,441,200 Code Compliance 2,163,470 2,845,612 2,951,334 2,841,151 2,928,200 3,050,500 General Government 1,803,850 510,236 2,162,341 1,149,286 6,884,700 12,224,800 City Administrator 494,021 516,481 496,268 504,756 528,300 581,800 Human Resources 326,204 384,249 403,392 465,906 331,700 378,500 Finance 1,121,766 1,141,331 1,141,902 1,170,824 1,147,600 1,197,200 Civil Service 248,061 245,598 253,557 249,186 235,000 230,700 Development Services 6,227,042 6,060,529 7,465,457 7,502,585 7,595,800 4,398,700 Fire 18,197,641 18,842,245 21,041,818 23,523,459 25,150,000 27,373,700 Police 35,036,888 37,739,025 42,004,232 44,686,595 45,345,500 48,343,600 Facilites Management 2,739,442 3,139,827 3,762,169 3,948,881 3,450,000 3,980,800 Parks,Rec.&Comm.Svcs. 4,214,147 4,567,139 5,111,370 5,423,551 5,050,000 5,457,800 Public Services 2,227,679 2,749,230 3,321,766 3,260,566 2,675,000 5,847,400 General Fund Total 78,505,132 82,503,960 94,493,045 99,870,756 106,555,300 118,272,200 105 Library Fund 2,718,643 2,160,799 3,007,000 3,095,880 2,305,300 2,487,500 106 Cemetery Fund 202,250 220,446 225,145 249,319 178,200 169,300 107 Cable TV Fund 355,933 380,858 488,557 545,103 550,000 502,200 108 Asset Forfeiture Fund 188,747 208,709 363,593 977,021 560,000 758,300 109 Parking/Business Impr Fd 53,577 29,823 31,690 0 0 0 110 Parking District Fund 262,194 73,104 238,470 0 0 0 111 Air Quality AB 2766 Fund 73,434 68,024 71,012 79,801 95,000 107,600 122 Article 8-LTF 1,363 5,644 49,460 0 0 0 124 Animal Control Fund 916,731 1,130,688 1,535,229 1,554,568 1,526,700 1,626,300 126 Special Gas Tax Fund 919,941 283,733 521,110 668,579 1,866,000 2,303,300 129 1/2 Cent Sales/Road Tax 2,279,751 1,730,460 2,122,116 1,152,831 2,628,800 6,955,300 132 Sewer Line Maint.Fund 939,349 1,142,016 1,428,329 1,224,963 1,336,900 1,847,200 133 Baseball Stadium Fund 420,638 422,152 455,983 365,905 286,400 357,600 134 Soccer Fields Fund 0 0 0 199,924 300,000 425,800 135 AB 2928 Traffic Congest. 0 5,420 1,386,142 647,252 182,400 180,800 209 Computer Bond Fund 0 0 0 0 125,000 241 Park Extension Fund 47,080 66,282 56,828 39,442 37,100 23,300 242 Street Construction Fd 559,452 350,462 651,068 3,079,299 2,745,600 4,744,400 243 Park Construction Fd 151,145 268,246 778,732 637,465 1,466,100 3,597,000 244 Cemetery Constr.Fd 1,010 1,745 357 0 5,000 15,000 245 Sewer Line Constr.Fd 222,760 18,008 1 220,625 269,901 11480,000 6,769,400 246 Public Impr.Fund 0 0 1,936 4,627 1,622 627,000 248 Storm Drain Constr.Fd 209,876 1,650,820 340,560 153,909 1,539,100 1,994,500 250 Traffic Systems Constr Fd 477,406 110,436 261,568 389,545 428,000 2,407,400 251 Other Assessment Districts 5,260 33,900 16,475 162,507 34,562 35,000 254 Landscape Districts 433,625 437,265 457,955 326,573 481,363 485,000 305 AD 985 Industrial Pky 99,035 68,208 67,625 63,579 61,751 65,000 306 AD 987 Verdemont Area 64,025 60,130 59,668 56,688 54,426 55,000 308 AD 987 Verdemont Impr 0 326,586 66,919 115,544 244,454 245,000 333 AD 5861 Orangewood 5,180 19,082 26,716 0 0 0 356 AD 356 New Pine Ave. 57,395 52,148 42,376 41,268 39,024 40,000 527 Refuse Fund 14,086,033 14,616,353 15,808,800 15,548,088 17,200,000 19,402,700 621 Central Services Fund 246,159 263,882 321,032 306,421 300,000 254,800 629 Liability Insurance Fund 1,834,710 1,402,262 2,279,800 2,391,770 2,434,300 2,878,500 630 Telephone Support Fund 800,506 649,827 825,509 846,337 802,600 766,800 631 Utility Fund 3,631,729 4,843,642 4,441,138 4,576,581 3,890,300 4,090,700 635 Fleet Services Fund 5,149,628 5,446,501 6,535,300 5,599,022 6,083,000 5,724,800 678 Worker's Comp.Fd 2,790,123 3,879,877 3,402,800 3,588,891 3,925,500 4,130,600 679 Information Services Fund 2,953,054 3,051,599 3,366,200 4,206,249 5,062,100 3,773,600 GRAND TOTAL ALL FUNDS 121,662,874 127,983.097 146 446.868 153.035.608 166,686,902 198,243,900 'The General Fund estimated expenditure savings is not included on this report. 12 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2004-2005 TRANSFERS - IN TO GENERAL FUND: *From Special Gas Tax For - 2,810,000 Street Maintenance - $2,320,000 Street Lighting - $470,100 *From Traffic Safety For- 585,000 Police Costs *From 1/2 Cent Sales & Road Tax For - 215,000 Administration *From Cultural Development Fund For- 304,000 Funding Fine Arts and Civic and Promotional Costs *From Traffic Systems Constructions For- 25,000 Administration *From Storm Drain Construction For- 100,000 Administration *From Refuse Fund For- 2,381,200 Administration - $1,826,200 Street Repair- $50,000 Lease City Yards - $464,000 Lease City Hall - $41,000 *From Sewer Line Construction For- 200,000 Administration *From Sewer Line Maint For- 175,000 Administration *From Telephone Fund For - 322,200 Refund Reserve Excess *From City Wide AD For- 20,000 Light Costs *From Computer Bond Fund For - 125,000 Refund General Fund *From Air Quality - AB 2766 Fund For- 181,500 Crossing Guards 50% Funding 80,000 Traffic Engineering Costs 60,000 Maint. & Fuel for Alternate Fuel Vehicles 41,500 TOTAL GENERAL FUND $7,443,900 13 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2004-2005 TRANSFERS - IN TO ANIMAL CONTROL FUND: *From General Fund For - 371,800 Operating Costs TO CATV FUND: *From General Fund For- 401,900 Operating Costs TO LIBRARY FUND: *From General Fund For - 2,314,300 Operating Costs TO PUBLIC PARK EXTENSION: *From General Fund For- 0 Park Facilities Improvements TO REFUSE FUND: *From General Fund For- 65,000 Street Sweeping TO BASEBALL STADIUM *From General Fund For- 191,800 Operating Costs TO WORKERS COMPENSATION FUND *From General Fund For- 0 Operating Costs TO CEMETERY FUND *From General Fund For- 0 Operating Costs TOTAL OTHER FUNDS $3,344,800 GRAND TOTAL TRANSFERS-IN $10.788,700 14 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2004-2005 TRANSFERS - OUT FROM GENERAL FUND: *To Animal Control Fund For- $371,800 Operating Costs *To CATV Fund For- 401,900 Operating Costs *To Library Fund For- 2,314,300 Operating Costs *To Baseball Stadium For- 191,800 Operating Costs *To Refuse Fund For- 65,000 Street Sweeping *To Workers Comp Fund For- 0 Operating Costs *To Cemetery Fund For- 0 Operating Costs *To Public Park Extension For- 0 Park Facilities Improvements TOTAL GENERAL FUND $3,344,800 FROM SPECIAL GAS TAX: *To General Fund For- 2,810,000 Street Maintenance Costs - $2,320,000 Street Lighting Costs - $470,100 FROM TRAFFIC SAFETY: *To General Fund For- 585,000 Police Costs FROM 1/2 CENT SALES/ROAD TAX: *To General Fund For- 215,000 Administration FROM TELEPHONE FUND: *To General Fund For- 322,200 Refund Reserve Excess FROM LIABILITY FUND: *To General Fund For- 0 Refund Reserve Excess 15 CITY OF SAN BERNARDINO DETAIL OF INTERFUND TRANSACTIONS FISCAL YEAR 2004-2005 TRANSFERS - OUT FROM CITY WIDE AD FUND: *To General Fund For- 20,000 Lighting Costs FROM CULTURAL DEVELOPMENT *To General Fund For- 304,000 Fine Arts & Civic Promotional Costs FROM TRAFFIC SYSTEM CONSTR *To General Fund For- 25,000 Administration of Fund FROM STORM DRAIN FUND *To General Fund For- 100,000 Administration of Fund FROM REFUSE FUND *To General Fund For- 2,381,200 Administration - $1,826,200 Street Repairs - $50,000 Lease City Yards - $464,000 Lease City Hall - $41,000 FROM SEWER LINE CONSTR FD *To General Fund For- 200,000 Administration FROM SEWER LINE MAINT FUND 175,000 *To General Fund For- Administration FROM COMPUTER BOND FUND 125,000 *To General Fund For- Refund FROM AIR QUALITY-AB 2766 FUND 181,500 *To General Fund For- Crossing Guards 50% Funding 80,000 Traffic Engineering Costs 60,000 Maint & Fuel for Alternate Fuel Vehicles 41,500 TOTAL OTHER FUNDS $7,4437900 GRAND TOTAL TRANSFERS-OUT $10,788,700 16 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 GENERAL FUND: City Administrator Secretary 0.50 0.50 City Administrator 1.00 1.00 Assistant City Administrator 0.00 1.00 Assistant to the City Administrator 1.00 0.00 Senior Administrative Analyst 0.50 0.50 Executive Secretary 1.00 1.00 Administrative Anayst II 0.75 0.50 Total 4.75 4.50 City Administrator Department Total 4.75 4.50 City Attorney City Attorney 1.00 1.00 Conf Admin Operations Supervisor 1.00 1.00 Senior Assistant City Attorney 2.00 2.00 Senior Deputy City Attorney 1.00 1.00 - Deputy City Attorney I - IV 4.00 4.00 Legal Secretary I-11 4.00 4.00 Legal Admin Analyst 1.00 1.00 Executive Secretary 1.00 1.00 Supervising City Attorney Investigator 0.00 1.00 City Attorney Investigator 2.00 1.00 Total 17.00 17.00 City Attorney Department Total 17.00 17.00 City Clerk Admin Assistant to the City Clerk 1.00 1.00 City Clerk 1.00 1.00 Deputy City Clerk 1 2.00 2.00 Admin Clerk III Unclassified 1.00 1.00 Total 5.00 5.00 Business Registration Business Registration Supervisor 1.00 1.00 Account Clerk I Unclassified 1.00 1.00 Account Clerk II Unclassified 2.00 2.00 Account Clerk III Unclassified 1.00 1.00 Business Registration Inspector Unclassified 3.00 3.00 Total 8.00 8.00 Records Management Records Management Coordinator 1.00 1.00 Senior Secretary 1.00 1.00 Total 2.00 2.00 City Clerk Department Total 15.00 15.00 City Treasurer City Treasurer 1.00 1.00 Cashier II Unclassified 1.00 1.00 Deputy City Treasurer Unclassified 1.00 1.00 Total 3.00 3.00 City Treasurer Department Total 3.00 3.00 17 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Civil Service Civil Service Board Chief Examiner 1.00 1.00 Personnel Assistant/Civil Service 1.00 1.00 Total 2.00 2.00 Civil Service Department Total 2.00 2.00 Code Compliance Code Enforcement Code Compliance Director 0.50 0.25 Code Compliance Officer 11 3.00 1.00 Account Clerk III 1.00 1.00 Admin Oper Tech 1.00 0.00 Total 5.50 2.25 Neighborhood Revitalization Admin Oper Super 1.00 1.00 Code Compliance Director 0.50 0.75 Code Compliance Field Operation Mgr 1.00 0.00 Admin Clerk II 4.00 4.00 Secretary 1.00 1.00 Senior Code Compliance Officer 5.00 5.00 Code Compliance Officer 1 2.00 2.00 Code Compliance Officer II 8.00 10.00 Total 22.50 23.75 ('can promote w/qualifications to Supervising Code Compliance Officer) Weed Abatement Abatement Coordinator 1.00 1.00 Code Compliance Officer 1 1.00 1.00 Total 2.00 2.00 Housing Improvement Team Code Compliance Officer 11 (Two positions grant funded 3.00 3.00 Total through August only) 3.00 3.00 Code Compliance Department Total 33.00 31.00 Common Council Councilperson 7.00 7.00 Senior Secretary 1.00 1.00 Executive Assistant to the Council 1.00 1.00 Administrative Analyst 1.00 1.00 Executive Secretary 1.00 1.00 Total 11.00 11.00 Common Council Department Total 11.00 11.00 Development Services Department Development Services Admin Director of Development Services 1.00 1.00 Deputy Director/City Engineer 1.00 1.00 Senior Secretary 1.00 1.00 Secretary 2.00 2.00 (Senior Admin Operations Supervisor 1.00 1.00 (Admin Analyst II 0.25 0.50 Account Clerk 111 18 1.00 1.00 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 200312004 2004/2005 Development Services Continued Account Clerk II 1.00 1.00 Admin Clerk II 3.00 3.00 Admin Clerk III 1.00 1.00 Total 12.25 12.50 Real Property Real Property Supervisor 1.00 1.00 Real Property Specialist 1.00 1.00 Landscape Inspector II 2.00 2.00 Total 4.00 4.00 Engineer Design Senior Engineer 3.00 0.00 Senior Civil Engineer 0.00 3.00 Engineering Associate 2.00 2.00 Engineering Assistant 1 3.00 3.00 Engineering Assistant II 3.00 3.00 Engineering Assistant III 0.00 1.00 Draftsperson 1.00 1.00 Total 12.00 13.00 Field Engineering Survey Party Chief 1.00 1.00 Construction Engineer 1.00 1.00 Field Engineer 1.00 1.00 Survey Party Technician III 2.00 2.00 Construction Inspector I1 3.00 4.00 Construction Inspector 1 2.00 1.00 Total 10.00 10.00 Traffic Engineering Traffic Engineer 1.00 0.00 Engineering Assistant 1 1.00 1.00 Engineering Associate 1.00 1.00 Engineering Assistant III 2.00 1.00 Total 5.00 3.00 Traffic Signing/Striping Maintenance Supervisor 1.00 0.00 Traffic Sign Technician 1.00 0.00 Maintenance Worker 1 1.00 0.00 Maintenance Worker 11 4.00 0.00 Lead Maintenance Worker 1.00 0.00 Total 8.00 0.00 NPDES-Compliance Secretary 1.00 1.00 Construction Inspector 1 0.00 1.00 Construction Inspector II 1.00 0.00 Total 2.00 2.00 Street Lighting Traffic Sign& Light Supervisor 1.00 0.00 Electrician 1 5.00 0.00 Electrician II 5.00 0.00 Total 11.00 0.00 19 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Development Services Continued Signals Traffic Signal Electrician II 4.00 0.00 Traffic Signal Electrician III 1.00 0.00 Total 5.00 0.00 Planning Deputy Director/City Planner 1.00 1.00 Assistant Planner 1.00 2.00 Principal Planner 0.00 1.00 Senior Planner 2.00 1.00 Secretary 1.00 1.00 Associate Planner 2.00 2.00 Total 7.00 8.00 Building Services Building Official 1.00 1.00 Building Inspector II 5.00 5.00 Building Inspector III 2.00 2.00 Senior Building Inspector 1.00 1.00 Admin Clerk II 1.00 1.00 Total 10.00 10.00 Plan Check Senior Plans Examiner 1.00 1.00 Plans Examiner 4.00 4.00 Total 5.00 5.00 NOTE:Street Signals and Street Lighting Moved to Public Services from Development Services Development Services Total 91.25 67.50 Facilities Management Facilities Admin. Administrative Analyst II 1.00 1.00 Director of Facilities Management 1.00 1.00 Total 2.00 2.00 Custodial Maintenance Custodial Supervisor 1.00 1.00 Senior Custodian 1.00 1.00 Lead Custodian 2.00 2.00 Custodian 8.00 8.00 Total 12.00 12.00 Building Maintenance Electrician II 1.00 1.00 Facilities Maintenance Supervisor 1.00 1.00 Electrical & HVAC Mechanic 2.00 2.00 Building Maintenance Mechanic 2.00 2.00 Maintenance Carpenter 1.00 1.00 Maintenance Plumber II 2.00 2.00 Storekeeper 1.00 1.00 Total 10.00 10.00 20 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Facilities Management continued Parking Control Customer Service Rep 1.00 1.00 Parking Control Checker 3.00 3.00 Total 4.00 4.00 Facilities Management Department Totals 28.00 28.00 Finance Finance Admin. Director of Finance 1.00 1.00 Senior Secretary 1.00 1.00 Payroll Supervisor 1.00 1.00 Deputy Director/Budget Manager 1.00 1.00 Accounting Manager 1.00 1.00 Accountant III 1.00 1.00 Accounting Technician II Confidential 1.00 1.00 Accounting Technician II (position reimbursed by SBETA) 1.00 1.00 Accounting Technician 1 1.00 1.00 Account Clerk 11 2.00 2.00 Account Clerk III 2.00 2.00 Total 13.00 13.00 Purchasing &Stores Purchasing Manager 1.00 1.00 Assistant Buyer 1.00 1.00 Storekeeper 0.50 0.00 Total 2.50 2.00 Finance Department Total 15.50 15.00 Fire Fire Admin. Fire Chief 1.00 1.00 Senior Secretary 1.00 1.00 Admin Clerk III 1.00 1.00 Account Clerk II 1.00 0.00 Account Clerk III 0.00 1.00 1Administrative Analyst 1 1.00 1.00 Total 5.00 5.00 Emergency Operations Senior Storekeeper 1.00 1.00 Emergency Medical System Coord 1.00 1.00 Deputy Fire Chief 1.00 1.00 Training Officer 1.00 1.00 Firefighter 24.00 27.00 (Firefighter/Paramedic 33.00 36.00 Fire Captain 39.00 42.00 Fire Engineer 39.00 42.00 Battalion Chief 6.00 6.00 Total 145.00 157.00 ! 12 additional positions added for 7 months to staff Verdemont Fire Station 21 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Fire Department continued Fire Prevention Admin Clerk III 1.00 1.00 Fire Prevention Officer 4.00 4.00 Fire Investigator 1.00 1.00 Fire Marshal 1.00 1.00 Plans Examiner 1.00 1.00 Senior Fire Prevention Officer 1.00 0.00 Total 9.00 8.00 'unfunded for FY 04/05 only Fire Vehicle Maintenance Fire Equipment Shop Supervisor 1.00 1.00 Equipment Mechanic II 3.00 3.00 Total 4.00 4.00 Fire Dispatch Fire Communications Manager 1.00 1.00 Dispatcher 1 2.00 0.00 Dispatcher II 7.00 9.00 Total 10.00 10.00 Disaster Preparedness Disaster Management Coordinator' "leave vacant 9 months 1.00 1.00 Total 1.00 1.00 Fire Rental Housing Inspection Program Public Education Officer 0.00 1.00 Fire Prevention Technician 0.00 3.00 Admin Clerk 0.00 1.00 Fire Prevention Officer 0.00 1.00 Code Compliance Officer II 0.00 2.00 Total 0.00 8.00 Fire Department Total 174.00 193.00 Human Resources Senior Secretary 1.00 1.00 Benefits Coordinator 1.00 1.00 Human Resources Supervisor 1.00 1.00 Director of Human Resources 0.50 0.50 ,Personnel Clerk II 1.00 1.00 Total 4.50 4.50 Human Resources Total 4.50 4.50 Mayor Mayor Admin. Mayor 1.00 1.00 Executive Secretary 1.00 1.00 Executive Assistant to the Mayor 1.00 0.00 Project Manager 1.00 0.00 Assistant to the Mayor 1 3.00 4.00 Admin Clerk II 2.00 1.00 Staff Analyst 1.00 0.00 Secretary 1.00 1.00 Total 11.00 8.00 22 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Mayor's Office Continued Public Information Assistant to the Mayor II 1.00 1.00 Total 1.00 1.00 Mayor Department Total 12.00 9.00 Parks, Recreation&Community Services Administration Admin Services Manager 1.00 1.00 Director of Parks, Rec. &Comm. Svs 1.00 1.00 Senior Secretary 1.00 1.00 Account Clerk II 1.00 1.00 Account Clerk III 1.00 1.00 Admin Clerk II 1.00 1.00 Admin Clerk III 1.00 1.00 Total 7.00 7.00 Park Maintenance Park Project Supervisor 1.00 1.00 Park Supintendant 1.00 0.00 Parks Project Manager 0.00 1.00 Park Maintenance Supervisor 2.00 2.00 Maintenance Plumber II 2.00 2.00 Park Maintenance Leadworker 3.00 3.00 Park Maintenance Worker 1 2.00 2.00 Park Maintenance Worker II 10.00 11.00 Park Maintenance Worker III 7.00 8.00 Landscape Inspector II 1.00 1.00 Total 29.00 31.00 Recreation Recreation Superintendant 1.00 0.00 Assistant Director of Parks, Rec& Comm Servces 0.00 1.00 Recreation Supervisor 1.00 0.00 Senior Recreation Super 1.00 0.00 Total 3.00 1.00 C.I.D. CID Manager 1.00 1.00 Recreation Therapist 1.00 1.00 Total 2.00 2.00 Westside Community Center Community Service Center Manager 1.00 0.00 Recreation Supervisor 0.00 0.00 Admin Clerk II 1.00 0.00 Total 2.00 0.00 Senior Citizens Center Recreation Supervisor 0.00 1.00 Senior Recreation Supervisor 0.00 1.00 Community Service Center Manager 1.00 0.00 Recreation Coordinator 0.00 1.00 Total 1.00 3.00 23 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Parks, Recreation &Community Services continued Norton Gym/Galaxy Ballroom Community Center Manager 1.00 0.00 Recreation Supervisor 0.00 1.00 Recreation Coordinator 0.00 1.00 Total 1.00 2.00 Community Centers Community Center Manager 1 2.00 0.00 Community Center Manager 3.00 3.00 Recreation Supervisor 0.00 1.00 Recreation Coordinator 0.00 5.00 Senior Rec Supervisor 1.00 1.00 Total 6.00 10.00 Aquatics/Sports Senior Recreation Supervisor 1.00 1.00 Recreation Coordinator 0.00 0.00 Recreation Program Coordinator 1.00 1.00 Total 2.00 2.00 Park&Recreation Department Total 53.00 58.00 Police Admin. Chief of Police 1.00 1.00 Assistant Chief of Police 1.00 1.00 Police Captain 1.00 1.00 Sergeant 3.00 2.00 Detective/Training Officer 2.00 2.00 Senior Secretary 1.00 1.00 Secretary 1.00 1.00 Total 10.00 9.00 Station Command Community Services Officer Supervisor 0.00 1.00 Community Service Officer 1 12.00 13.00 Police Fleet Maint Expediter 1.00 1.00 Sergeant 3.00 3.00 Lieutenant 100 3.00 Total 19.00 21.00 Patrol Secretary 1.00 1.00 Police Services Assistant 6.00 4.00 Community Service Officer 1 8.00 7.00 Community Service Officer II 9.00 4.00 Sergeant' 25.00 27.00 Police Officer' 148.00 161.00 Police Captain 1.00 1.00 Lieutenant 5.00 5.00 Total 203.00 210.00 'Includes Indian Gaming Positions 24 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Police Department continued Carousel Mall Sergeant 1.00 1.00 Police Officer 1.00 1.00 Total 2.00 2.00 Vice&Narcotics Asset Forfeiture Specialist 1.00 1.00 Police Services Assistant 2.00 2.00 Community Service Officer II 2.00 2.00 Sergeant 2.00 2.00 Detective/Training Officer 4.00 4.00 Lieutenant 1.00 1.00 Police Officer 14.00 13.00 Total 26.00 25.00 MET Sergeant 1.00 1.00 Police Officer 8.00 8.00 Total 9.00 9.00 Traffic Admin Clerk 11 2.00 2.00 Community Service Officer II 1.00 4.00 Sergeant 1.00 1.00 Detective/Training Officer 1.00 1.00 Police Officer 10.00 10.00 Total 15.00 18.00 Investigations Secretary 1.00 1.00 Admin Clerk II 6.00 6.00 Admin Clerk 111 2.00 2.00 Crime Analyst 1.00 1.00 Community Service Officer II 6.00 6.00 Sergeant 6.00 5.00 Detective/Training Officer 39.00 39.00 Police Captain 1.00 1.00 Lieutenant 1.00 1.00 Police Officer 10.00 3.00 Show Grant Analyst 1.00 0.00 Total 74.00 65.00 Identification& Property Forensic Specialist III 1.00 1.00 Forensic Specialist II 9.00 9.00 Forensic Specialist 1 1.00 1.00 Property& Evidence Tech II 2.00 2.00 Total 13.00 13.00 Support Services Community Service Offier II 1.00 1.00 Account Clerk II 2.00 2.00 Account Clerk 111 2.00 2.00 Total 5.00 5.00 25 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 200312004 2004/2005 Police Department continued Dispatch Police Communications Manager 1.00 1.00 Dispatch Supervisor 5.00 5.00 Dispatcher 1 8.00 3.00 Dispatcher II 17.00 22.00 Total 31.00 31.00 Records Police Records Manager 1.00 1.00 Police Records Technician 25.00 25.00 Police Records Technician Trainee 7.00 7.00 Police Records Transcriber 2.00 2.00 Police Records Supervisor 4.00 4.00 Admin Clerk II 1.00 1.00 Total 40.00 40.00 Personnel&Training Community Service Officer II 3.00 4.00 Community Service Officer Supervisor 2.00 1.00 Admin Clerk III 2.00 2.00 Range Master 1.00 1.00 Police Officer 1.00 1.00 Lieutenant 1.00 1.00 Total 10.00 10.00 Landlord Certification Admin Clerk II 1.00 1.00 Project Coordinator(Landlord Cert) 1.00 1.00 Total 2.00 2.00 ,r. Police Department Total 459.00 460.00 Public Services Street Admin Director of Public Services 0.50 0.50 Senior Secretary 0.50 0.50 Customer Service Representative 1.00 1.00 •.► Admin Clerk II 1.00 1.00 (Account Clerk II 1.50 1.50 Total 4.50 4.50 Street Maintenance Pulbic Services Project Coordinator 1.00 0.00 Street Superintendent 0.50 0.50 Maintenance Supervisor 1.00 1.00 Heavy Equipment Operator 1.00 1.00 Hazardous Materials Specialist 1.00 1.00 Maintenance Worker 1 1.00 1.00 Maintenance Worker II 6.00 6.00 Lead Maintenance Worker 2.00 2.00 Total 13.50 12.50 26 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Public Services continued Street Tree Maintenance Arborist 1.00 1.00 Tree Trimmer II 1.00 1.00 Tree Trimmer 1.00 1.00 Maintenance Worker 1 1.00 1.00 Total 4.00 4.00 Right of Way Heavy Equipment Operator 1.00 1.00 Maintenance Supervisor 1.00 1.00 (Maintenance Worker 11 4.00 2.00 Total 6.00 4.00 Concrete Heavy Equipment Operator 1.00 1.00 Maintenance Supervisor 1.00 1.00 Maintenance Worker II 4.00 4.00 Maintenance Worker 1 1.00 1.00 Lead Maintenance Worker 2.00 2.00 Total 9.00 9.00 Street Lighting Traffic Sign& Light Supervisor 0.00 1.00 Electrician 1 0.00 5.00 Electrician II 0.00 4.00 Total 0.00 10.00 Signals Traffic Signal Electrician II 0.00 4.00 Traffic Signal Electrician III 0.00 1.00 Total 0.00 5.00 NOTE:Street Signals and Street Lighting Moved to Public Services from Development Services Public Services-Streets Total 37.00 49.00 =TOTAL FUND4 NON-GENERAL FUND: AB 2766 Air Quality Secretary 0.50 0.50 Senior Administative Analyst 0.50v.5 Total 1.00 1.00 AB 2766-Air Quality Total 1.00 1.00 27 ' CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Animal Control Admin Director of Animal Control 1.00 1.00 Animal Shelter Operations Manager 1.00 1.00 Animal Shelter Office Specialist 4.00 5.00 Senior Shelter Office Specialist 1.00 1.00 Total 7.00 8.00 Field Services Senior Animal License Checker 1.00 1.00 Admin Clerk II 1.00 1.00 Animal Control Officer 9.00 9.00 Total 11.00 11.00 Shelter Services Registered Vet Technician 1.00 1.00 Animal Shelter Attendant 5.00 5.00 Total 6.00 6.00 Animal Control Department Total 24.00 25.00 CAN Cable Television Manager 1.00 0.00 Senior Secretary 1.00 1.00 Telecommunications Tech Coordinator 1.00 1.00 Video Production Coordinator 1.00 1.00 CATV Prod uctionTechnician 1.00 1.00 CATV Production Engineer 1.00 1.00 6.00 5.00 CAN Division Total 6.00 5.00 Cemetery Cemetery Superintendent 1.00 0.00 Customer Service Rep 0.00 1.00 Park Maintenance Worker II 2.00 1.00 Park Maintenance Worker III 1.00 0.00 Total 4.00 2.00 Cemetery Division Total 4.00 2.00 Fleet Services Account Clerk II 1.00 1.00 Admin Operations Supervisor 1.00 1.00 Fleet Manager 1.00 1.00 Sr. Fleet Parts Specialist 1.00 1.00 Admin Clerk II 1.00 1.00 Storekeeper 1.00 1.00 Equipment Maintenance Supervisor 1.00 1.00 Tire Repair Worker 1.00 1.00 Fabricating Welder 1.00 1.00 Equipment Mechanic II 11.00 11.00 Equipment Mechanic 1 8.00 7.00 Supervising Equipment Mechanic 3.00 3.00 Fleet Services Total 31.00 30.00 28 ' CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Information Services Director of Information Sys 1.00 1.00 Senior IS Technician 1.00 1.00 "+► IS Technician II 6.00 5.00 IS Operations Supervisor 1.00 1.00 Geographic IS Analyst 1.00 1.00 GIS Administrator 1.00 1.00 Business System Manager 1.00 1.00 IS Analyst 1 3.00 2.00 IS Analyst II 1.00 1.00 Senior IS Analyst 3.00 3.00 Network Systems Administator 1.00 1.00 Public Safety Systems Manager 1.00 1.00 Admin Clerk II 1.00 1.00 Total 22.00 20.00 IS Department Total 22.00 20.00 Library Senior Admin Operations Supervisor 1.00 1.00 Associate Library Director 1.00 1.00 Library Director 1.00 1.00 Principal Librarian 1.00 1.00 Senior Librarian 3.00 3.00 Senior Librarian Technician 5.00 5.00 Technology Librarian 1.00 1.00 Library Information Technology Manager 1.00 1.00 Library Technician 1 3.00 3.00 Librarian II 3.00 3.00 r Library Services Technician 1.00 1.00 Library Clerk 8.00 8.00 Library Computer Technician II 1.00 1.00 Total 30.00 30.00 Library Department Total 30.00 30.00 Print Shop Print Shop Supervisor 1.00 1.00 Storekeeper 0.50 0.00 Print Shop Assistant 1.00 1.00 1 Total 2.50 2.00 jPrint Shop Division Total 2.50 2.00 Refuse Admin Director of Public Services 0.25 0.25 Senior Secretary 0.50 0.50 ® Account Clerk 11 2.50 2.50 ;Senior Customer Sery Rep 1.00 1.00 Customer Service Rep 4.00 4.00 Senior Admin Analyst 0.50 0.00 Admin Analyst II 0.00 0.50 Admin Clerk II 1.00 1.00 Total 9.75 9.75 29 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004!2005 Refuse Department Continued Automated Residential Collection Fleet Operations Coordinator 1.00 1.00 Solid Waste Manager 0.50 0.50 Sanitation Route Manager 1.00 1.00 Sanitation Route Supervisor 2.00 2.00 Refuse Operator II 30.00 30.00 Refuse Operator 1 2.00 2.00 Total 36.50 36.50 Subcription Refuse Services Solid Waste Manager 0.50 0.50 Sanitation Route Supervisor 1.00 1.00 Equipment Repair Worker II 2.00 2.00 Refuse Dispatcher 1.00 1.00 Refuse Operator 1 14.00 14.00 Refuse Operator III 19.00 19.00 Total 37.50 37.50 Street Sweepinq Lead Maintenance Worker 1.00 1.00 Maintenance Worker II 1.00 1.00 Motor Sweeper Operator 2.00 2.00 Total 4.00 4.00 Recycling Environmental Project Assist 4.00 4.00 Environmental Projects Manager 1.00 1.00 Total 5.00 5.00 r Refuse Division Total 92.75 92.75 Soccer Complex Senior Rec Super 1.00 0.00 Total 1.00 0.00 Workers Comp Director of Human Resources 0.25 0.25 Workers Comp Supervisor 1.00 1.00 Workers Comp Claims Assistant 2.00 2.00 Workers Comp Specialist 2.00 2.00 Total 5.25 5.25 Workers Comp Total 5.25 5.25 Liability Director of Human Resources 0.25 0.25 (Risk Management Coordinator 1.00 1.00 Liability Claims Adjuster 1.00 1.00 Total 2.25 2.25 Liability Total 2.25 2.25 30 CITY OF SAN BERNARDINO BUDGETED FULL-TIME POSITIONS BUDGETED POSITIONS 2003/2004 2004/2005 Sewer Maintenance Director of Public Services 0.25 0.25 Superintendent of Streets 0.50 0.50 Admin Analyst II 0.50 0.50 Admin Clerk II 1.00 1.00 Maintenance Supervisor 1.00 1.00 Maintenance Worker 11 8.00 10.00 Lead Maintenance Worker 1.00 1.00 Total 12.25 14.25 Sewer Maintenance Division Total 12.25 14.25 Stadium Athletic Field Maint Specialist 1.00 1.00 Athletic Field Maint Technician 1.00 1.00 Total 2.00 2.00 Stadium Division Total 2.00 2.00 ' Telephone Support Telephone Support Coordinator 1.00 1.00 Account Clerk II 0.00 1.00 AdminClerk 1 1.00 0.00 Admin Clerk II 1.00 0.00 Total 3.00 2.00 Telephone Support Division Total 3.00 2.00 ter. Utilities Project Manager/Energy Conserv. 1.00 1.00 Account Clerk III 0.00 1.00 Account Clerk II 1.00 0.00 Total 2.00 2.00 Utilities Division Total 2.00 2.00 TOTAL NON-GENERAL FUND 241.00 235.50 TOTAL NON-GENERAL FUND 241.00 235.50 TOTAL GENERAL FUND 960.00 967.50 GRAND TOTAL 1201.00 1203.00 31 CITY OF SAN BERNARDINO *MAYOR *COMMON COUNCIL *CITY TREASURER CITY **LIBRARY ADMINISTRATOR *CITY **CIVIL CLERK SERVICE *CITY ATTORNEY +INFORMATION +ANIMAL SERVICES CONTROL +FACILITIES +CATV MANAGEMENT ++POLICE ++FIRE ++HUMAN ++FINANCE RESOURCES ++PARKS,REC & ++PUBLIC ++DEVELOPMENT ++CODE COMM. SVGS SERVICES SERVICES COMPLIANCE * ELECTED OFFICIALS ** GOVERNED BY A BOARD + DIVISION OF THE CITY ADMINISTRATOR ++DEPARTMENTS X m O M m N m ~ o � r N T O_ O a` w Z) z w O > z Ix LO o w z N Z LL of w Q o C-4 O m N Q z w m U) w >- U V LL 0 J U O p Q N H U U w LL y N O 2 `o 0 w LO N N m m L X (6 m U c m N E N o o N N > _T O m N � � C (0 C N d o Q O N d N 0 N C_ r T o r N C N X O d m o o .6 �O y N r N N L N C Q N U J Cl) C\j 4-- CD 4) E O CN O co N CL E Cl) 0 o cl) O 0 LO (D CD U) x CD > Z LLI N W -0 LL! C c Ca. C*4 =3 LL L- U) Z m 00 cl) LL a) m C.) 0 to cn 0 0 0- En A? 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Q LL N rn F m oc � U U Q 00 Q r rn m m m rn rn m � U U Q N Q O � r O m O = rn ^ rn oc m rn ti U Q Q Ir N � O O U - Q Q W J O F- � U [� Q v - o 0 } LL O m ao w M _ � o r O LL r m CD N O O } LL 76 U Q O 0 O L } LL 00 u W (D L) O D C Z W O i o0 > c m W } z I W Q T- co a m ~ U Cl 00 N - Z U Q U-) m U) Q LLI r co LL O O Q Q OD U N ° W L r rn M LL m co N _- Q � rn r `O (fl } O LL � m _ U CD _— O L LO L}L f0 U _= Q O) V O) , LL c0 3 U _Q O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 'ct N O 00 (O '1 N O 00 (O V N O CO (0 V N O CO (O V N 0 0 o rn rn 0) rn rn 00 00 00 00 00 r- r- n r- r- o m (D m i CITY ADMINISTRATOR SUPER VISIONAND OVERSIGHT OF CITY DEPARTMENTS CITY COUNCIL AGENDA DEVELOPMENT ADMINISTRATOR OF EMPLOYEE RIDESHARE PROGRAM LEGISLATIVE ADVOCACY GRANTS COORDINATION CITY ADMINISTRATOR City Administrator-] Fred Wilson (4.50) Employees i CITYADMINISTRATOR j A O NT NUMBER: 001-100 FUND: GENERAL FUND ABOUT THE DEPARTMENT �I Through the delegation of the Mayor, the City Administrator provides overall management and supervision of all city departments and divisions. In addition to providing the City's lead role in policy formulation and budgetary management, the City Administrator focuses on special projects as directed by the Mayor and Common Council. Facilities Management, Information Systems (IS) and Animal Control are all divisions of this department. The City Administrator's Office is also responsible for agenda development and administration of the City Employees' Rideshare Program. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 426,598 444,586 476,643 504,600 MAINTENANCE&OPERATION 24,957 30,035 22,338 37,100 CONTRACTUAL SERVICES 11,437 - 7,400 20,000 INTERNAL SERVICE 33,275 30,134 20,611 20,100 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 01 01 0 TOTAL 496,2671 504,756 1 526,992 1 581,800 { I EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 101 CITY ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 351,786 365,854 392,443 416,300 5013 AUTOMOBILE ALLOWANCE 3,455 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 1,840 1,557 877 3,000 5016 VACATION PAY 0 2,988 3,138 0 5026 PERS RETIREMENT 24,197 25,516 27,402 29,300 5027 HEALTH & LIFE INSURANCE 40,186 39,895 43,823 46,700 5028 UNEMPLOYMENT INSURANCE 892 936 1,000 1,100 5029 MEDICARE 4,242 4,240 4,359 4,600 TOTAL PERSONNEL SERVICES 426,598 444,586 476,643 504,600 5111 MATERIALS & SUPPLIES 2,168 2,889 2,373 5,500 5122 DUES & SUBSCRIPTIONS 3,738 4,115 2,556 5,500 5132 MEETINGS & CONFERENCES 5,604 6,959 5,380 7,000 5133 EDUCATION & TRAINING 1,357 2,758 31 3,500 5171 RENTALS 0 0 5 0 5174 PRINTING CHARGES 6,269 7,745 5,607 5,000 5175 POSTAGE 408 218 689 1,000 5176 COPY MACHINE CHARGES 2,590 2,651 2,649 4,000 5181 OTHER OPERATING EXPENSES 2,752 2,173 2,925 5,000 5183 MANAGEMENT ALLOWANCE 72 527 123 600 TOTAL MAINTENANCE & OPERATION 24,957 30,035 22,338 37,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 11,437 0 7,400 20,000 TOTAL CONTRACTUAL SERVICES 11,437 0 7,400 20,000 5602 WORKERS COMPENSATION 1,900 3,500 0 0 5603 LIABILITY 3,300 4,300 0 0 5604 M.I.S. CHARGES - IN-HOUSE 26,300 20,600 19,000 18,900 5605 TELEPHONE SUPPORT 1,775 1,734 1,605 1,200 5612 FLEET CHGS - FUEL 0 0 6 0 TOTAL INTERNAL SERVICE CHARGES 33,275 30,134 20,611 20,100 TOTAL 496,268 504,756 526,992 581,800 40 BUDGET - JUSTIFICATION 101 CITY ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 PURCHASE OF ROUTINE OFFICE SUPPLIES 5122 DUES FOR INTERNATIONAL CITY MANAGEMENT ASSOCIATION, INLAND EMPIRE CITY MANAGERS ASSOCIATION, AMERICAN SOCIETY FOR PUBLIC ADMINISTRATION, ETC. 5132 PROVIDES FOR ATTENDANCE AT MEETINGS OF ICMA, LEAGUE OF CALIFORNIA CITIES, INLAND EMPIRE MANAGERS ASSOCIATION, ASPA, AND VARIOUS OTHER MEETINGS 4) 5133 SPECIAL EDUCUATION/TRAINING NEEDS 5174 PRINTING CHARGES INCLUDING FORMS, COUNCIL AND GENERAL DISTRIBUTION ITEMS ;j Fi 5175 POSTAGE CHARGES FOR ROUTINE CORRESPONDENCE s� " 5176 ROUTINE COPY MACHINE CHARGES 5181 MISC OTHER OPERATING EXPENSES 5183 MANAGEMENT ALLOWANCE 5502 PROVIDES FOR VARIOUS PROFESSIONAL AND SPECIAL SERVICES 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE—BACKS BASED ON ACTUAL COSTS INCURRED) . is 41 C CITY ATTORNEY R REPRESENT THE CITY IN COURT ACTIONS PROSECUTE VIOLATIONS OF MUNICIPAL CODE AND CERTAIN STATE LAWS ADVISE MAYOR, COMMON COUNCIL, DEPARTMENT HEADS, BOARDS & COMMISSIONS AND ALL OTHER CITY STAFF 1 CITY ATTORNEY City Attorney James Penman Executive Secretary Municipal Law and Operations and Litigation & Prosecution Redevelopment Division Support Division (4) Employees (5) Employees (6) Employees CITYATTORNEY A CCO UNT NUMBER: 001-050 FUND: GENERAL ABOUT THE DEPARTMENT The functions of this office are to defend the City in court actions, including tort suits, and to commence court actions as directed by the Mayor and Common Council, or pursuant to law, to prosecute ordinance violations and violations of certain state laws as City Attorney and, as needed, with independent prosecutorial authority; issue legal opinions and provide advice to the Mayor and Common Council, department/division heads, and boards and commissions on legal questions, and keep them abreast on new laws and current court decisions; prepare or review resolutions, ordinances, leases and agreements; attend various meetings with the Mayor, Council, etc. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,363,554 1,532,864 1,605,074 1,701,400 MAINTENANCE & OPERATION 294,563 280,190 292,827 309,600 CONTRACTUAL SERVICES 357,126 582,109 481,106 404,600 INTERNAL SERVICE 32,110 42,373 22,408 19,900 � CAPITAL OUTLAY 0 62,816 5,170 5,700 FM DEBT SERVICE 01 0 0 0 TOTAL 2,047,353 2,500,352 2,406,585 2,441,200 42 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 051 CITY ATTORNEY ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 1,135,237 1,269,867 1,294,014 1,390,200 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 0 3,488 31,957 15,800 5015 OVERTIME 919 2,473 1,086 3,000 5026 PERS RETIREMENT 71,578 77,608 80,603 87,200 5027 HEALTH & LIFE INSURANCE 132,908 154,363 171,386 178,300 5028 UNEMPLOYMENT INSURANCE 2,850 3,199 3,328 3,500 5029 MEDICARE 16,460 18,266 19,100 19,800 TOTAL PERSONNEL SERVICES 1,363,554 1,532,864 1,605,074 1,701,400 5111 MATERIALS & SUPPLIES 16,054 12,768 12,939 16,000 5112 SMALL TOOLS & EQUIPMENT 310 975 0 1,100 5121 ADVERTISING 1,260 0 0 2,200 5122 DUES & SUBSCRIPTIONS 9,442 10,013 10,172 9,500 5123 LIBRARY BOOKS 61,749 59,815 60,612 70,000 5131 MILEAGE 62 0 47 300 5132 MEETINGS & CONFERENCES 4,495 3,870 4,392 4,000 5133 EDUCATION & TRAINING 1,797 3,660 6,770 6,400 5171 RENTALS 1,199 1,044 1,439 1,500 5172 EQUIPMENT MAINTENANCE 5,691 7,002 3,397 9,000 5174 PRINTING CHARGES 3,841 9,463 6,559 9,100 5175 POSTAGE 2,721 3,463 3,595 3,000 5176 COPY MACHINE CHARGES 1,007 944 4,114 6,500 5177 LITIGATION EXPENSES 184,227 166,693 178,732 170,400 5183 MANAGEMENT ALLOWANCE 709 478 61 600 TOTAL MAINTENANCE & OPERATION 294,563 280,190 292,827 309,600 5502 PROFESSIONAL/CONT=RACTUAL SVCS 16,902 2,462 60,000 6,000 5503 LITIGATION-OUTSIDE ATTORNEYS 340,224 573,365 418,978 397,600 5505 OTHER PROFESSIONAL SERVICES 0 6,282 2,128 1,000 TOTAL CONTRACTUAL SERVICES 357,126 582,109 481,106 404,600 5601 GARAGE CHARGES 474 1,595 1,348 1,700 5602 WORKERS COMPENSATION 9,600 11,500 0 0 5603 LIABILITY 4,600 6,000 0 0 5604 M.I.S. CHARGES - IN-HOUSE 1,000 1,600 1,700 1,700 5605 TELEPHONE SUPPORT 8,852 10,231 9,998 7,200 5609 VEHICLE REPLACEMENT 2,500 5,500 3,000 3,000 5610 COMMUNICATION SHOP 4,400 4,500 4,400 4,200 5612 FLEET CHGS - FUEL 684 1,447 1,962 2,100 TOTAL INTERNAL SERVICE CHARGES 32,110 42,373 22,408 19,900 5702 COMPUTER EQUIPMENT 0 62,816 5,170 5,700 TOTAL CAPITAL OUTLAY 0 62,816 5,170 5,700 TOTAL 2,047,354 2,500,352 2,406,585 2,441,200 43 BUDGET - JUSTIFICATION 051 CITY ATTORNEY 001 GENERAL FUND OBJECT JUSTIFICATION 5172 MAINTENANCE (LABOR CALLS) FOR PCS AND PRINTERS, MAINTENANCE CONTRACT FOR COMPUTER SYSTEM, REPAIR OF TYPEWRITERS AND TRANSCRIBERS ETC. 5174 PRINTING OF FORMS, LETTERHEADS, MUNICIPAL CODE UPDATES, MISCELLANEOUS LEGAL FORMS, ETC. 5175 MAILING OF LEGAL DOCUMENTS AND ROUTINE BUSINESS CORRESPONDENCE, FEDERAL EXPRESS CHARGES FOR OVERNIGHT MAIL, MAILING OF LARGE PACKAGES AND BOXES OF MATERIALS ON LITIGATION 5176 COPIES OF CORRESPONDENCE, LITIGATION DOCUMENTS, ORDINANCES, RESOLUTIONS, AGREEMENTS, LEASES, AND MISCELLANEOUS . 5177 COSTS FOR EXPERT WITNESS FEES, INVESTIGATION FEES, COURT REPORTER FEES FOR DEPOSITIONS, FILING FEES AND MISCELLANEOUS EXPENSES . 5183 REIMBURSEMENT FOR BUSINESS EXPENSES INCURRED BY THE CITY ATTORNEY. 5502 FOR PROFESSIONAL/CONTRACTUAL SERVICES . 5503 COST OF ATTORNEYS FEES CHARGED BY OUTSIDE ATTORNEYS. 5505 MISCELLANEOUS CONTRACTS AND SERVICES THAT DO NOT FALL WITHIN THE DEFINITIONS OF THE OTHER OBJECTS UNDER CONTRACTS AND SERVICES . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT ' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 44 BUDGET - JUSTIFICATION 051 CITY ATTORNEY 001 GENERAL FUND OBJECT JUSTIFICATION 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5702 ADDITIONAL COMPUTER EQUIPMENT TO SUPPLEMENT CURRENT COMPUTER SYSTEM. 45 CITY CLERK ,. CUSTODIAN OF ALL CITY PUBLIC DOCUMENTS a s ISSUES CITY BUSINESS REGISTRATIONS CONDUCTS SPECIAL OR GENERAL ELECTIONS ADMINISTRATOR OF THE CITY'S PASSPORT PROGRAM CITY CLERK City Clerk Rachel Clark Administration Business Records7 Elections Registration Management (4) Employees (8) Employees (2) Employee i l CITY CLERK ACCOUNT NUMBER: 001-030 FUND: GENERAL FUND ABOUT THE DEPARTMENT The City Clerk is elected at large to a four-year term. The City Clerk is custodian of all public documents for the City of San Bernardino. In addition to this, the City Clerk's Office is responsible for the City's Business Registration Division, the Record and Information Management Program (RIM), all City elections, and the City's Passport Acceptance Facility. The City Clerk serves as the filing officer for all Campaign Statements and Statements of Economic Interest and is responsible for the preparation and distribution of City Council agendas and minutes. EXPENDITURES BYDI UISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 417,628 472,035 444,515 469,000 ELECTIONS 75,487 34,986 103,123 3,800 BUSINESS REGISTRATION 468,343 486,605 486,438 552,700 RECORDS MANAGEMENT 59,668 72,448 123,357 136,900 TOTAL 1 1,021,126 1,066,074 1,157,433 1,162,400 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 790,052 860,156 877,598 930,100 MAINTENANCE&OPERATION 64,614 61,986 69,346 77,300 CONTRACTUAL SERVICES 75,952 33,566 119,279 66,100 INTERNAL SERVICE CHARGES 88,118 110,366 90,514 88,900 CAPITAL OUTLAY 2,390 0 697 0 DEBT SERVICE 0 0 0 0 TOTAL 1,021,126 1,066,074 1,157,434 1,162,400 46 EXPENDITURE BUDGET LINE ITZM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 031 CITY CLERK-ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 288,364 323,190 301,423 320,100 w.. 5012 SPECIAL SALARIES 500 0 0 600 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5026 PERS RETIREMENT 19,717 22,041 20,552 21,800 5027 HEALTH & LIFE INSURANCE 40,478 46,772 44,322 45,200 5028 UNEMPLOYMENT INSURANCE 732 817 766 800 5029 MEDICARE 4,256 4,760 4,508 4,800 TOTAL PERSONNEL SERVICES 357,646 401,179 375,170 396,900 5111 MATERIALS & SUPPLIES 4,090 5,586 6,321 5,500 5112 SMALL TOOLS & EQUIPMENT 0 537 0 200 5121 ADVERTISING 1,475 1,553 1,588 1,600 5122 DUES & SUBSCRIPTIONS 839 1,395 1,586 1,800 5132 MEETINGS & CONFERENCES 767 1,628 595 2,300 5133 EDUCATION & TRAINING 609 83 0 300 5171 RENTALS 29 27 0 0 5172 EQUIPMENT MAINTENANCE 231 150 93 2,500 5174 PRINTING CHARGES 14,119 7,979 14,762 10,500 5175 POSTAGE 3,224 2,549 3,902 4,600 5176 COPY MACHINE CHARGES 3,669 3,880 3,852 6,800 5183 MANAGEMENT ALLOWANCE 158 150 192 600 TOTAL MAINTENANCE & OPERATION 29,410 25,715 32,891 36,700 5505 OTHER PROFESSIONAL SERVICES 0 380 0 0 TOTAL CONTRACTUAL SERVICES 0 380 p 0 5602 WORKERS COMPENSATION 3,400 4,200 0 0 5603 LIABILITY 600 400 0 0 5604 M.I.S. CHARGES - IN-HOUSE 20,000 35,900 32,700 32,400 5605 TELEPHONE SUPPORT 4,181 4,261 3,057 3,000 TOTAL INTERNAL SERVICE CHARGES 28,181 44,761 35,757 35,400 5702 COMPUTER EQUIPMENT 0 0 697 0 5704 MISCELLANEOUS EQUIPMENT 2,392 0 0 0 TOTAL CAPITAL OUTLAY 2,392 0 697 0 TOTAL 417,628 472,035 444,515 469,000 47 i BUDGET - JUSTIFICATION 031 CITY CLERK-ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES . 5112 PURCHASE OF SMALL OFFICE EQUIPMENT. 5121 ADVERTISING OF ORDINANCES, RESOLUTIONS, PUBLIC HEARINGS AND OTHER LEGAL ADVERTISING. 5122 SUBSCRIPTION TO: SUN NEWSPAPER; GOVT CODE; CA CITIES CLERKS ASSOCIATION; PRESS ENTERPRISE; INTERNATIONAL MUNICIPAL CLERK' S ASSOCIATION. 5132 ATTENDANCE TO CEPO SEMINAR, NUTS & BOLTS WORKSHOP, AND SOUTHERN CA CITY CLERKS ASSOC MEETINGS 5133 TRAINING CLASSES AND EDUCATION SEMINARS FOR ADMIN AND RIM DIVISION STAFF MEMBERS 5172 EQUIPMENT MAINTENANCE COSTS : FOR HP LASER PRINTERS; i TYPEWRITERS AND CALCULATORS . 5174 PRINTING CHARGES : COUNCIL AGENDA BACKUP MATERIAL AND MISCELLANEOUS OFFICE FORMS AND LETTERHEAD. 5175 POSTAGE MAILING COSTS. 5176 COPY MACHINE CHARGES : COST FOR TONER, DEVELOPER, AND PAPER; COSTS FOR EXCEEDING METER USAGE ALLOWANCE AND LEASE PAYMENT FOR PURCHASE OF COPY MACHINE. 5183 MANAGEMENT ALLOWANCE 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 48 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 032 CLERK ELECTIONS ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5111 MATERIALS & SUPPLIES 157 61 0 600 5121 ADVERTISING 262 389 328 300 5122 DUES & SUBSCRIPTIONS 316 273 129 500 5132 MEETINGS & CONFERENCES 857 1,340 1,116 2,400 TOTAL MAINTENANCE & OPERATION 1,591 2,063 1,573 3,800 5502 PROFESSIONAL/CONTRACTUAL SVCS 73,696 32,923 101,550 0 TOTAL CONTRACTUAL SERVICES 73,896 32,923 101,550 0 TOTAL 75,487 34,986 103,123 3,800 j 1 i 49 BUDGET - JUSTIFICATION 032 CLERK ELECTIONS 001 GENERAL FUND OBJECT JUSTIFICATION 5111 PURCHASE OF OFFICE SUPPLIES . 5121 ADVERTISING OF ELECTION RELATED NOTICES . 5122 SUBSCRIPTION TO THE ELECTION ADMINISTRATION REPORT, THE SIELER REPORT AND THE ELECTIONS CODE. 5132 ATTENDANCE AT THE NEW LAW & ELECTION SEMINAR AND CITY CLERK' S ANNUAL CONFERENCE. r l t 50 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 033 BUSINESS REGISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 318,959 324,269 294,342 308,100 5015 OVERTIME 103 0 0 500 5018 VACATION PAY 687 0 0 0 5026 PERS RETIREMENT 21,899 18,897 20,405 21,600 5027 HEALTH & LIFE INSURANCE 43,439 58,800 76,933 81,500 5028 UNEMPLOYMENT INSURANCE 799 811 733 B00 5029 MEDICARE 2,159 2,316 2,957 3,100 TOTAL PERSONNEL SERVICES 388,046 405,093 395,370 415,600 5111 MATERIALS & SUPPLIES 2,031 2,184 2,419 3,400 5122 DUES & SUBSCRIPTIONS 109 245 50 300 5132 MEETINGS & CONFERENCES 831 897 811 1,100 5133 EDUCATION & TRAINING 75 80 230 1,000 5171 RENTALS 0 - 0 0 800 5172 EQUIPMENT MAINTENANCE 0 122 62 200 5174 PRINTING CHARGES 10,040 7,449 8,216 11,000 5175 POSTAGE 20,275 22,929 22,888 16,400 5181 OTHER OPERATING EXPENSES 0 0 205 1,500 TOTAL MAINTENANCE & OPERATION 33,361 33,907 34,881 35,700 5505 OTHER PROFESSIONAL SERVICES 0 0 17,729 64,000 TOTAL CONTRACTUAL SERVICES 0 0 17,729 64,000 5601 GARAGE CHARGES 561 0 235 400 5602 WORKERS COMPENSATION 3,500 4,100 0 0 5603 LIABILITY 600 400 0 0 5604 M.I.S. CHARGES - IN-HOUSE 32,500 35,900 32,700 32,400 5605 TELEPHONE SUPPORT 4,061 4,371 4,083 3,100 5609 VEHICLE REPLACEMENT 5,500 2,600 1,300 1,300 5612 FLEET CHGS - FUEL 215 234 139 200 TOTAL INTERNAL SERVICE CHARGES 46,937 47,605 38,457 37,400 TOTAL 468,343 486,605 486,438 552,700 0 �'1 BUDGET - JUSTIFICATION 033 BUSINESS REGISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES 5122 STREET DIRECTORY ($100) AND CALIFORNIA MUNICIPAL BUSINESS TAX ASSOCIATION DUES ($100) BUSINESS PRESS ($100) 5132 CALIFORNIA MUNICIPAL BUSINESS TAX ASSOCIATION ANNUAL & QUARTERLY MEETINGS 5133 STAFF TRAINING 5171 FUND FOR RENTAL OF CAR POOL VEHICLES x 5172 PROVIDES FOR MAINTENANCE OF TYPEWRITERS AND CALCULATORS 5174 PROVIDES FOR PRINTING OF APPROXIMATELY 15, 000 BUSINESS CERTIFICATES ($1, 100) ; 10, 000 REMINDER NOTICES ($800) ; 15, 000 APPLICATIONS ($1, 400) ; 60, 000 ENVELOPES ($3, 100) ; 8, 000 LETTERHEAD ($1, 000) ; 500 LIEN NOTICES ($100) 20, 000 RENEWAL LETTERS ($1, 000) ; BUSINESS REGISTRATION �! HANDBOOK ($2 , 000) ; MISCELLANEOUS FORMS ($500) 5175 POSTAGE FOR BUSINESS REGISTRATION, GENERAL MAILING, AND P.O. BOX RENTAL FEE 5181 RELEASE OF LIEN FEES TO COUNTY OF SAN BERNARDINO 5505 CONSULTANT/CONTRACTOR COSTS RELATED TO TOT & BUSINESS REGISTRATION AUDITS AND AB63 DATA. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 52 BUDGET - JUSTIFICATION 033 BUSINESS REGISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5612 CHARGES FROM THE CITY ' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 035 RECORDS MANAGEMENT (RIM) ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 37,522 46,986 83,325 88,300 5015 OVERTIME 30 0 0 0 5026 PERS RETIREMENT 2,629 3,289 5,833 6,200 5027 HEALTH & LIFE INSURANCE 3,540 2,809 16,456 21,600 5028 UNEMPLOYMENT INSURANCE 94 117 208 200 5029 MEDICARE 546 683 1,235 1,300 TOTAL PERSONNEL SERVICES 44,360 53,884 107,057 117,600 5111 MATERIALS & SUPPLIES 161 67 0 700 5132 MEETINGS & CONFERENCES 91 234 0 400 TOTAL MAINTENANCE & OPERATION 252 301 0 1,100 5505 OTHER PROFESSIONAL SERVICES 2,056 263 0 2,100 TOTAL CONTRACTUAL SERVICES 2,056 263 0 2,100 5604 M.I.S. CHARGES - IN-HOUSE 13,000 18,000 16,300 16,100 TOTAL INTERNAL SERVICE CHARGES 13,000 18,000 16,300 16,100 TOTAL 59,668 72,448 123,357 136,900 s I 3 1 54 BUDGET - JUSTIFICATION 035 RECORDS MANAGEMENT (RIM) 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES FOR THE RIM PROGRAM. 5132 ATTENDANCE TO MEETINGS AND CONFERENCES RELATED TO RECORDS MANAGEMENT. 5505 RESTORATION OF HISTORICAL MINUTE BOOKS. 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 55 CITE' TREASURER MANA GES A $73 MILLION DOLLAR PORTFOLIO -I REVIEWS INVESTMENTS FOR SAFETY, LIQUIDITY & YIELD m D MAKES INVESTMENTS ON BEHALF m OF THE CITY& WA TER DEPT. REVIEWS BANKING SERVICES TO STREAMLINE FUNCTIONS CITY TREASURER Voters At Large City Treasurer David Kennedy 2 Employees 1 CITY TREASURER ACCOUNT NUMBER: 001-040 FUND: NERAL F ABOUT THE DEPARTMENT The City Treasurer is a part-time position elected at large to a four-year term. The City w. Treasurer is responsible for overseeing City investments and related policies as established by the Common Council. The City Treasurer gives direction to the Treasurer's Office staff on when and what types of investments to make on behalf of the City and Water Departments. Prior to �. any investment being made, the City Treasurer reviews each investment for safety, liquidity, and yield. r �* EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 I CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 23,478 107,679 118,060 123,700 MAINTENANCE&OPERATION 474 9,230 4,997 10,100 CONTRACTUAL SERVICES 0 3,323 6,433 3,700 INTERNAL SERVICE 0 14,249 8,231 8,400 CAPITAL OUTLAY 0 0 0 1,000 I DEBT SERVICE 01 01 0 0 TOTAL 23,952 134,480 137,721 146,900 4 56 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 041 CITY TREASURER ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 -- 5011 SALARIES PERM/FULLTIME 12,000 80,154 82,163 84,300 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5026 PERS RETIREMENT 840 5,611 5,752 5,900 5027 HEALTH & LIFE INSURANCE 6,770 17,874 26,104 29,500 5028 UNEMPLOYMENT INSURANCE 39 209 214 200 5029 MEDICARE 230 230 228 200 TOTAL PERSONNEL SERVICES 23,478 107,679 118,060 123,700 5111 MATERIALS & SUPPLIES 0 2,252 1,240 1,300 5112 SMALL TOOLS & EQUIPMENT 0 0 0 200 5122 DUES & SUBSCRIPTIONS 0 700 1,039 1,200 5132 MEETINGS & CONFERENCES 474 1,669 1,578 1,600 5171 RENTALS 0 0 800 800 5172 EQUIPMENT MAINTENANCE 0 4,269 90 4,500 5174 PRINTING CHARGES 0 253 212 300 5175 POSTAGE 0 88 37 200 TOTAL MAINTENANCE & OPERATION 474 9,230 4,997 10,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 3,023 6,433 3,700 5505 OTHER PROFESSIONAL SERVICES 0 300 0 0 TOTAL CONTRACTUAL SERVICES 0 3,323 6,433 3,700 5602 WORKERS COMPENSATION 0 1,400 0 0 5603 LIABILITY 0 900 0 0 5604 M.I.S. CHARGES - IN-HOUSE 0 10,000 7,000 6,900 5605 TELEPHONE SUPPORT 0 1,949 1,231 1,500 TOTAL INTERNAL SERVICE CHARGES 0 14,249 8,231 8,400 5704 MISCELLANEOUS EQUIPMENT 0 0 0 1,000 TOTAL CAPITAL OUTLAY 0 0 0 1,000 TOTAL 23,952 134,480 137,721 146,900 57 BUDGET - JUSTIFICATION 041 CITY TREASURER 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES SUCH AS PENS, PENCILS, ENVELOPES OF ALL SIZES, FORMS, ETC. 5112 CALCULATORS AND OTHER SMALL ITEMS NEEDED 5122 WALL STREET JOURNAL, KIPLINGER LETTERS, FINANCIAL INST UPDATE, CA MUNICIPAL TREASURER ASSOC. , ASSOCIATION OF PUBLIC TREASURERS 5132 ANNUAL CITY TREASURER' S CONFERENCE 5172 MAINTENANCE COST FOR BILL COUNTER, CHECK ENCODER, AND SYMPRO INVESTMENT TRACKING SOFTWARE MAINTENANCE AND UPGRADES 5174 PRINTING OF FORMS, REPORTS, ETC. 5175 POSTAGE FOR GENERAL CORRESPONDENCE 5502 CONTRACT FOR ARMORED CAR SERVICE 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5704 FAX MACHINE AND COPIER 58 CIVIL SERVICE ADMINISTRATOR OF CIVIL SERVICE RULES & REGULATIONS CONDUCTS DISCIPLINARY HEARINGS TESTS AND SCREENS APPLICANTS z m a O m CIVIL SER VICE i Civil Service Board Civil Service Chief Examiner f Mike Newbry (1) Employee i I� CIVIL SERVICE A COUNT N MBER: 001-140 FUND: GENERAL FUND ABOUT THE DEPARTMENT Civil Service provides employment services for all classified positions in the City and the Water Department. This involves all pre-employment testing/certification of candidates for approximately 430 job classifications. Civil Service administers Civil Service Board/regulations and reviews payroll and medical exams. EXPENDITURES BY CATEGORY j 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 175,569 181,822 179,221 179,900 w MAINTENANCE & OPERATION 5,629 7,361 6,773 6,700 CONTRACTUAL SERVICES 40,679 35,150 38,757 26,400 INTERNAL SERVICE 31,680 24,853 17,535 17,700 CAPITAL OUTLAY 0 0 861 0 DEBT SERVICE 01 01 01 0 TOTAL 253,557 1 249,186 243,147 230,700 4 I 59 ZZPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 a FUND 001 GENERAL FUND DIVISION 141 CIVIL SERVICE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 122,379 126,052 130,739 135,800 5012 SPECIAL SALARIES 600 600 600 600 5013 AUTOMOBILE ALLOWANCE 3,000 3,000 3,000 3,000 5014 SALARIES TEMP/PARTTIME 23,837 25,007 17,469 15,700 5018 VACATION PAY 777 1,682 1,756 0 5026 PERS RETIREMENT 8,609 8,844 9,194 9,600 5027 HEALTH & LIFE INSURANCE 14,464 14,620 14,508 13,500 5028 UNEMPLOYMENT INSURANCE 376 391 384 300 5029 MEDICARE 1,527 1,626 1,571 1,400 TOTAL PERSONNEL SERVICES 175,569 181,822 179,221 179,900 5111 MATERIALS & SUPPLIES 1,344 2,741 1,900 2,000 5122 DUES & SUBSCRIPTIONS 102 274 120 200 5132 MEETINGS & CONFERENCES 156 265 31 300 5133 EDUCATION & TRAINING 8 88 572 100 5174 PRINTING CHARGES 496 1,339 1,501 1,400 5175 POSTAGE 461 441 466 500 5176 COPY MACHINE CHARGES 882 848 801 900 5181 OTHER OPERATING EXPENSES 1,982 1,179 989 700 5183 MANAGEMENT ALLOWANCE 170 184 394 600 5184 LOW INCOME REBATES 28 0 0 0 TOTAL MAINTENANCE & OPERATION 5,629 7,361 6,773 6,700 5505 OTHER PROFESSIONAL SERVICES 40,679 35,150 38,757 26,400 TOTAL CONTRACTUAL SERVICES 40,679 35,150 38,757 26,400 5602 WORKERS COMPENSATION 2,100 2,100 0 0 5603 LIABILITY 1,200 1,600 0 0 5604 M.I.S. CHARGES - IN-HOUSE 25,500 18,500 15,800 15,900 5605 TELEPHONE SUPPORT 2,880 2,653 1,735 1,800 TOTAL INTERNAL SERVICE CHARGES 31,680 24,853 17,535 17,700 5704 MISCELLANEOUS EQUIPMENT 0 0 861 0 TOTAL CAPITAL OUTLAY - 0 0 861 0 TOTAL 253,557 249,186 243,147 230,700 BUDGET - JUSTIFICATION 141 CIVIL SERVICE 001 GENERAL FUND ' OBJECT JUSTIFICATION 5111 CIVIL SERVICE MANDATED EXPENSES; COURT REPORTERS AND TRANSCRIPTS; EXAMINATION SCORING; CASSETTE TAPES; PENCILS; FILE FOLDERS; COPY MACHINE SUPPLIES; SUPPLIES FOR CIVIL SERVICE BOARD; OTHER ITEMS NEEDED FOR OFFICE OPERATIONS 5122 DUES AND SUBSCRIPTIONS; WESTERN CITY; IAPMA 5132 MEETINGS & CONFERENCES 5133 EDUCATION; TRAINING; SEMINARS 5172 EQUIPMENT MAINTENANCE; COST OF REPAIR, REPLACEMENT OF PARTS AND SERVICING OF TYPEWRITERS, DATE/TIME MACHINE, SHREDDER AND OTHER MISC. EQUIPMENT. 5174 PRINTING OF CSB AGENDAS AND MINUTES; CSB HEARING MINUTES; MEDICAL EXAMINATION FORMS; WRITTEN AND ORAL TESTING AND RESULTS OF NOTIFICATION CARDS AND OTHER MISC FORMS AND DOCUMENTS �z 5175 POSTAGE FOR MAILING OF CSB AGENDAS/MINUTES, NOTIFICATION OF TESTING RESULTS CARDS, APPOINTMENT LETTERS FOR BOARDS, ETC. 5176 COPY MACHINE CHARGES 5181 OTHER OPERATING EXPENSES (WRIB) 5183 MANAGEMENT ALLOWANCE 5505 OTHER PROFESSIONAL SERVICES; PRE-EMPLOYMENT MEDICAL EXAMINATIONS FOR ALL EMPLOYEES IN ALL BARGAINING UNITS; PRE-EMPLOYMENT DRUG SCREENING; SECOND AND THIRD OPINION APPEALS AND EVALUATIONS; AND WRITTEN EXAMINATIONS 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . �1 i i � CODE COMPLIANCE CODE ENFORCEMENT WEED ABATEMENT" GRAFFITI REMOVAL NEIGHBORHOOD INITIATIVE PROG. HOUSING IMPROVEMENT TEAM 3 T R CODE COMPLIANCE Director of Code Compliance Glenn Baude Code Housing Improv. Neighboorhood Weed Compliance Team Revitalization Abatement (2) Employees (3) Employees (23) Employees (2) Employees 'i CODE COMPLIANCE ACCOUNT NUMBER: 001-070 FUND: GENERAL FUND ABOUT THE DEPARTMENT Under the direction of the Mayor's Office, Code Compliance is responsible for the implementation of the Mayor and Council's Comprehensive Blight Reduction Strategy. The programs included in the division are: Code Enforcement, Weed Abatement, and the Graffiti Removal Contract. EXPENDITURES BY DIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED +� CODE ENFORCEMENT 964,922 775,585 611,496 475,300 HOUSING INSPECTION 0 0 0 0 NEIGHBORHOOD REVITALIZATION 1,257,612 1,330,826 1,458,285 1,651,500 WEED ABATEMENT 203,828 225,988 231,858 264,000 ARDEN-GUTHRIE 0 0 0 0 HOUSING IMPROVEMENT 50,973 21,535 48,976 71,700 IF GRAFFITI REMOVAL 474,000 488,000 546,486 588,000 TOTAL 2,951,335 2,841,934 2,897,101 31050,500 r ■,i EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,569,507 1,729,674 1,851,888 1,792,700 MAINTENANCE & OPERATION 164,089 180,249 154,648 202,100 CONTRACTUAL SERVICES 927,791 718,485 782,589 850,700 INTERNAL SERVICE CHARGES 328,199 283,340 183,591 188,800 CAPITAL OUTLAY 2,292 2,674 0 0 r„ DEBT SERVICE 34,800 34,800 34,800 34,800 CREDIT BILLABLES (75,343) (107,288) (110,415) (18,600) F TOTAL 2,951,335 2,841,934 2,897,101 3,050,500 ' 62 EEPENDITDRE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 V FUND 001 GENERAL FUND DIVISION 071 CODE ENFORCEMENT ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 369,641 320,320 261,241 132,800 5012 SPECIAL SALARIES 1,200 1,200 1,200 1,200 5013 AUTOMOBILE ALLOWANCE 3,600 1,800 1,800 1,800 ' 5015 OVERTIME 3,734 10,169 20,342 11,100 5026 PERS RETIREMENT 23,410 19,747 16,907 28,300 5027 HEALTH & LIFE INSURANCE 37,447 27,865 21,593 15,100 ' 5028 UNEMPLOYMENT INSURANCE 946 834 716 600 5029 MEDICARE 5,497 4,851 4,199 2,500 TOTAL PERSONNEL SERVICES 445,475 386,786 328,001 193,400 5111 MATERIALS & SUPPLIES 6,850 14,892 13,450 11,800 5112 SMALL TOOLS & EQUIPMENT 0 0 0 1,000 5121 ADVERTISING 1,358 1,601 267 3,000 5122 DUES & SUBSCRIPTIONS 1,306 1,758 378 3,000 5131 MILEAGE 26 164 37 200 ' 5132 MEETINGS & CONFERENCES 16 0 0 500 5133 EDUCATION & TRAINING 2,532 436 2,760 1,000 5171 RENTALS 4,874 3,931 1,156 4,000 5172 EQUIPMENT MAINTENANCE 196 178 0 500 5174 PRINTING CHARGES 3,941 9,666 7,695 12,000 5175 POSTAGE 27,827 29,687 24,648 22,000 5176 COPY MACHINE CHARGES 3,011 3,198 2,902 5,000 ' 5181 OTHER OPERATING EXPENSES 1,868 0 3 2,000 5183 MANAGEMENT ALLOWANCE 252 163 279 600 TOTAL MAINTENANCE & OPERATION 54,057 65,673 53,575 66,600 ' 5505 OTHER PROFESSIONAL SERVICES 357,998 122,168 100,782 87,300 5506 LANDSCAPE CONTRACTS 0 1,200 0 0 TOTAL CONTRACTUAL SERVICES 357,998 123,368 100,782 87,300 5601 GARAGE CHARGES 7,821 7,890 16,062 15,500 ' 5602 WORKERS COMPENSATION 4,300 7,500 0 0 5603 LIABILITY 8,100 31,700 0 0 5604 M.I.S. CHARGES - IN-HOUSE 38,800 105,400 91,500 93,200 5605 TELEPHONE SUPPORT 19,117 9,480 6,648 5,000 5609 VEHICLE REPLACEMENT 12,600 34,700 9,000 9,000 5610 COMMUNICATION SHOP 200 500 500 500 ' 5612 FLEET CHGS - FUEL 2,654 2,589 5,428 4,800 5613 DEPT COMPUTER CONTRIB 13,800 0 0 0 TOTAL INTERNAL SERVICE CHARGES 107,392 199,759 129,138 128,000 ' TOTAL 964,922 775,585 611,496 475,300 ' 3 63 BUDGET - JUSTIFICATION 071 CODE ENFORCEMENT 001 GENERAL FUND ' OBJECT JUSTIFICATION 5111 FUNDING FOR SUPPLIES FOR DAY-TO-DAY OPERATIONS AND ANNUAL UNIFORM NEEDS . ' 5112 FUNDING FOR NEW AND REPLACEMENT EQUIPMENT FOR CODE COMPLIANCE OFFICERS AND CLERICAL STAFF. 5121 FUNDING FOR ADVERTISING AND PROMOTIONAL ITEMS NEEDED WITH REGARD TO NEIGHBORHOOD REVITALIZATION AND OTHER ' CODE COMPLIANCE PROGRAMS . 5122 DUES AND SUBSCRIPTIONS: AACE MEMBERSHIPS AND SCACEO ` MEMBERSHIPS, AND FUNDING FOR CODE BOOKS FOR CODE OFFICERS WHEN VACANT POSITIONS ARE FILLED. ' 5131 FUNDING FOR MILEAGE REIMBURSEMENT FOR WEEKEND OR AFTER HOUR CALLS FOR URGENT ABATEMENT PROJECTS . 5132 MEETINGS AND CONFERENCES : ACCELA COMPUTER SYSTEMS ANNUAL CONFERENCE AND S .C.A.C.E.O. ANNUAL CONFERENCE. 5133 TRAINING SEMINARS FOR CODE OFFICERS AND CLERICAL STAFF. 5171 FUNDING FOR USE OF CARPOOL. 5172 FUNDING FOR TYPEWRITER, BUSINESS MACHINE REPAIR, AND MAINTENANCE AGREEMENT ON FAX MACHINE. 5174 FUNDING FOR PRINTING OF CODE COMPLIANCE NOTICES, HEARING OFFICER AND BBC MEETING AGENDAS AND MINUTES, AND OTHER LARGE VOLUME PRINTING NEEDS . 5175 FUNDING FOR POSTAGE FOR MAILINGS OF NOTICES TO PROPERTY OWNERS, AND GENERAL CORRESPONDENCE. 5176 FUNDING FOR COPY MACHINE CHARGES AND OUTSIDE COPIER SERVICES . 5181 FUNDING FOR FILM AND DEVELOPING COSTS FOR CODE COMPLIANCE CASE FILES, AND ANNUAL PURCHASE ORDERS WITH PHOTO DEVELOPING COMPANIES . 5183 FUNDING FOR MANAGEMENT ALLOWANCE FOR DIRECTOR. 5505 FUNDING FOR SIGN, VEHICLE, AND BOARD-UP ABATEMENTS . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF ' MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 64 BUDGET - JUSTIFICATION 071 CODE ENFORCEMENT 001 GENERAL FUND OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT ' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES. 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . .r r 65 A EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 073 NEIGHBORHOOD REVITALIZATION �-= ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 W 5011 SALARIES PERM/FULLTIME 767,782 939,645 1,048,375 1,176,700 5012 SPECIAL SALARIES 700 1,725 2,400 2,400 5013 AUTOMOBILE ALLOWANCE 0 1,800 1,800 1,800 5014 SALARIES TEMP/PARTTIME 0 0 7,976 0 5015 OVERTIME 5,081 9,304 10,296 18,400 ' 5026 PERS RETIREMENT 48,697 59,229 66,045 68,100 5027 HEALTH & LIFE INSURANCE 76,175 95,978 109,354 115,500 5028 UNEMPLOYMENT INSURANCE 1,935 2,381 2,685 2,900 5029 MEDICARE 8,555 11,594 13,345 14,400 �1 TOTAL PERSONNEL SERVICES 908,925 1,121,655 1,262,275 1,400,200 5111 MATERIALS & SUPPLIES 26,269 28,192 21,319 28,000 5112 SMALL TOOLS & EQUIPMENT 538 245 321 1,000 5121 ADVERTISING 3,390 2,825 1,374 4,000 ' 5122 DUES & SUBSCRIPTIONS 2,000 1,296 1,781 2,000 5131 MILEAGE 20 0 117 100 5133 EDUCATION & TRAINING 9,355 5,662 3,633 12,000 5171 RENTALS 74 250 426 1,000 5172 EQUIPMENT MAINTENANCE 245 145 304 300 5174 PRINTING CHARGES 17,066 19,559 17,613 20,000 5175 POSTAGE 35,176 47,530 45,433 50,000 5176 COPY MACHINE CHARGES 1,985 1,376 1,575 1,500 5181 OTHER OPERATING EXPENSES 9,603 2,627 2,482 6,000 ' TOTAL MAINTENANCE & OPERATION 105,720 109,706 96,378 125,900 5502 PROFESSIONAL/CONTRACTUAL SVCS 8,103 3,076 0 9,000 5505 OTHER PROFESSIONAL SERVICES 2,155 0 25,589 36,400 TOTAL CONTRACTUAL SERVICES 10,258 3,076 25,589 45,400 5601 GARAGE CHARGES 4,907 8,353 11,028 14,900 5602 WORKERS COMPENSATION 9,900 17,100 0 0 5603 LIABILITY 18,700 3,400 0 0 5604 M.Z.S. CHARGES - IN-HOUSE 98,833 0 0 0 5605 TELEPHONE SUPPORT 17,045 25,112 22,218 24,000 5609 VEHICLE REPLACEMENT 41,100 0 0 0 5612 FLEET CHGS - FUEL 5,132 4,949 5,997 6,300 TOTAL INTERNAL SERVICE CHARGES 195,617 58,914 39,243 45,200 5706 ALTERATIONS & RENOVATIONS 2,292 2,674 0 0 TOTAL CAPITAL OUTLAY 2,292 2,674 0 0 5803 LEASE PAYMENTS 34,800 34,800 34,800 34,800 - TOTAL DEBT SERVICE 34,800 34,800 34,800 34,800 TOTAL 1,257,611 1,330,825 1,458,285 1,651,500 66 BUDGET - JUSTIFICATION 073 NEIGHBORHOOD REVITALIZATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FUNDING FOR OFFICE SUPPLIES AND UNIFORM NEEDS w 5112 FUNDING FOR REPLACEMENT AND NEW SMALL TOOLS FOR NEIGHBORHOOD SERVICES STAFF. 5121 FUNDING FOR ADVERTISING FOR STAFF VACANCIES AND PROMOTIONAL ITEMS FOR NEIGHBORHOOD SERVICES PRESENTATIONS . 5122 FUNDING FOR DUES AND SUBSCRIPTIONS : AACE, ICBO, AND THE PURCHASE OF CODE BOOKS FOR NEW STAFF. 5131 FUNDING FOR MILEAGE REIMBURSEMENT FOR WEEKEND OR AFTER—HOURS PROJECTS . e 5133 FUNDING FOR TRAINING FOR FIELD STAFF AND SUPPORT STAFF. 5171 FUNDING FOR USE OF CARPOOL WHEN NEEDED. 5172 FUNDING FOR OFFICE MACHINES REPAIR AND MAINTENANCE AGREEMENTS ON FAX MACHINE. 5174 FUNDING FOR PRINTING FOR DIVISION. 5175 FUNDING FOR POSTAGE FOR DIVISION. 5176 FUNDING FOR COPY MACHINE CHARGES . 5181 FUNDING FOR FILM AND DEVELOPING COSTS . 5502 FUNDING FOR PROF/CONTRACT SERVICES AS NEEDED 5505 FUNDING FOR BOARD—UP AND DEMOLITION PROJECTS IN CDBG DESIGNATED AREAS 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE—BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE—BACKS BASED ON ACTUAL COSTS INCURRED) . 67 BUDGET - JUSTIFICATION 073 NEIGHBORHOOD REVITALIZATION 001 GENERAL FUND pr- Y` OBJECT JUSTIFICATION r 5609 DEPARTMENT ' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET ' DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS ' COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . ' 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . ' 5803 FUNDING FOR RENTAL CHARGES FOR USE OF OFFICE SPACE AT EDA BUILDING r r i 1 r r r 1 1 r 68 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 074 WEED ABATEMENT ' ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 76,890 81,339 86,114 89,100 5012 SPECIAL SALARIES 600 600 600 600 5015 OVERTIME 239 749 0 2,000 5026 PERS RETIREMENT 5,424 5,788 6,070 6,300 5027 HEALTH & LIFE INSURANCE 9,216 9,070 8,525 9,900 5028 UNEMPLOYMENT INSURANCE 194 207 217 200 5029 MEDICARE 627 658 695 700 TOTAL PERSONNEL SERVICES 93,191 98,410 102,221 108,800 5111 MATERIALS & SUPPLIES 184 2,220 736 2,200 5112 SMALL TOOLS & EQUIPMENT 0 0 0 100 5122 DUES & SUBSCRIPTIONS 200 0 0 200 ' 5133 EDUCATION & TRAINING 0 0 0 500 5171 RENTALS 0 0 0 100 5174 PRINTING CHARGES 2,112 589 1,959 3,000 ' 5175 POSTAGE 1,816 1,562 2,000 2,500 5176 COPY MACHINE CHARGES 0 0 0 500 5181 OTHER OPERATING EXPENSES 0 500 0 500 ' TOTAL MAINTENANCE & OPERATION 4,312 4,870 4,695 9,600 5506 LANDSCAPE CONTRACTS 85,535 104,041 109,732 130,000 TOTAL CONTRACTUAL SERVICES 85,535 104,041 109,732 130,000 5601 GARAGE CHARGES 2,267 1,766 1,996 2,300 ' 5602 WORKERS COMPENSATION 1,000 1,800 0 0 5603 LIABILITY 1,900 2,500 0 0 5604 M.I.S. CHARGES - IN-HOUSE 7,800 6,700 10,200 10,100 ' 5605 TELEPHONE SUPPORT 781 871 747 1,000 5609 VEHICLE REPLACEMENT 6,300 3,900 1,000 1,000 5610 COMMUNICATION SHOP 100 100 0 0 5612 FLEET CHGS - FUEL 642 1,030 1,267 1,200 TOTAL INTERNAL SERVICE CHARGES 20,790 18,667 15,210 15,600 TOTAL 203,827 225,988 231,858 264,000 N 69 BUDGET - JUSTIFICATION 074 WEED ABATEMENT 001 GENERAL FUND IOBJECT JUSTIFICATION 5111 FUNDING FOR OFFICE SUPPLIES, SPECIAL NOTICES AND ENVELOPES FOR WEED ABATEMENT MAILINGS ' 5112 FUNDING FOR REPLACEMENT TOOLS FOR FIELD OFFICERS . 5122 FUNDING FOR DUES TO SCACEO AND REPLACEMENT CODE BOOKS FOR STAFF. 5133 FUNDING FOR TRAINING AND CODE RELATED WORKSHOPS AND SEMINARS . 5171 FUNDING FOR USE OF CARPOOL. 5174 FUNDING FOR PRINTING OF WEED ABATEMENT ENFORCEMENT RELATED CORRESPONDENCE. 5175 FUNDING FOR POSTAGE OF MAILING NOTICES AND OTHER CORRESPONDENCE. 5176 FUNDING FOR COPY MACHINE CHARGES . 5181 FUNDING FOR PHOTO SUPPLIES AND DEVELOPING. 5506 FUNDING FOR WEED ABATEMENT CONTRACTS FOR ABATEMENT OF WEEDS, JUNK, AND DEBRIS FROM LOTS THAT ARE IN VIOLATION OF CITY WEED ABATEMENT ORDINANCES . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT ' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . ' CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . i5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . Ir 70 BUDGET - JUSTIFICATION 074 WEED ABATEMENT 001 GENERAL FUND OBJECT JUSTIFICATION 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . OW. ftft 3 71 3 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 tFUND 001 GENERAL FUND DIVISION 077 GRAFFITI REMOVAL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5505 OTHER PROFESSIONAL SERVICES 474,000 488,000 546,486 588,000 iTOTAL CONTRACTUAL SERVICES 474,000 488,000 546,486 588,000 TOTAL 474,000 488,000 546,486 588,000 t i 1 r 1 1 t t r 1 1 72 BUDGET - JUSTIFICATION 077 GRAFFITI REMOVAL 001 GENERAL FUND OBJECT JUSTIFICATION 5505 CONTRACT COST FOR LOS PADRINOS TO DO GRAFFITI REMOVAL AND VARIOUS ABATEMENT/CLEANUP AS NEEDED. do 73 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 078 HOUSING IMPROVEMENT ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 101,468 108,262 136,393 79,100 5012 SPECIAL SALARIES 500 75 0 600 5015 OVERTIME 1,638 364 902 0 5026 PERS RETIREMENT 5,789 7,029 9,548 6,000 5027 HEALTH & LIFE INSURANCE 10,739 5,242 10,135 3,000 5028 UNEMPLOYMENT INSURANCE 259 272 347 400 5029 MEDICARE 1,502 1,579 2,067 1,200 TOTAL PERSONNEL SERVICES 121,916 122,823 159,391 90,300 5602 WORKERS COMPENSATION 1,500 2,500 0 0 5603 LIABILITY 2,900 3,500 0 0 TOTAL INTERNAL SERVICE CHARGES 4,400 6,000 0 0 5910 CREDIT-FED & STATE FROG FUND -75,343 -107,288 -110,415 -18,600 TOTAL LESS: CREDITS/BILLABLES -75,343 -107,288 -110,415 -18,600 TOTAL 50,973 21,535 48,976 71,700 AA 74 BUDGET - JUSTIFICATION 078 HOUSING IMPROVEMENT 001 GENERAL FUND OBJECT JUSTIFICATION 5910 GRANT FUNDING FROM CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (GRANT FUNDING NOT RENEWED FOR FY 04/05 . FUNDING FOR TWO MONTHS REMAINS) . 1 1 i 1 t t t 1 . t 75 i COMMON COUNCIL 0 Z ELECTED BY WARD SETS POLICY FOR THE CITY COMMON CO UNCIL Electorate Of Each Ward r- Councilmembers (7) (4) Employees �r COMMON COUNCIL AC O NT N WER: 001-020 FIND: EN RAL PfrND ABOUT THE DEPARTMENT The Common Council is an elected body with legislative powers to enact ordinances, resolutions, policies, and enforcement, and funding actions to enhance the social and economic well being of the City and its citizens. Residents within their respective wards elect the seven members of Council to four-year terms., The seven Council members serve at various times on a 1 number of sub-committees including Personnel Committee, Ways & Means, and Legislative Review. Support personnel, funding and equipment is necessary to accomplish the goals, strategies, and objectives of this body. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 234,339 262,169 327,521 357,900 MAINTENANCE&OPERATION 61,989 71,741 71,429 72,500 CONTRACTUAL SERVICES 2,887 209 0 0 INTERNAL SERVICE 42,456 42,933 31,623 32,000 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 01 0 0 TOTAL 341,671 377,052 430,573 462,400 i %W 76 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 021 COMMON COUNCIL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 158,899 171,592 222,597 230,500 5026 PERS RETIREMENT 11,112 11,791 14,720 15,200 5027 HEALTH & LIFE INSURANCE 62,886 77,176 87,699 109,600 5028 UNEMPLOYMENT INSURANCE 398 430 557 600 5029 MEDICARE 1,045 1,181 1,948 2,000 TOTAL PERSONNEL SERVICES 234,339 262,169 327,521 357,900 5111 MATERIALS & SUPPLIES 2,438 5,347 4,459 5,700 5122 DUES & SUBSCRIPTIONS 685 637 640 600 5141 LOCAL TRAVEL & MEETINGS 46,200 46,200 46,200 46,200 l+� 5142 MEETINGS & CONFS-WARD 1 445 3,237 87 2,200 5143 MEETINGS & CONFS-WARD 2 1,798 2,790 2,532 2,200 5144 MEETINGS & CONFS-WARD 3 1,958 2,565 2,027 2,200 5145 MEETINGS & CONFS-WARD 4 180 1,081 1,463 2,200 5146 MEETINGS & CONFS-WARD 5 972 1,488 5,215 2,200 5147 MEETINGS & CONFS-WARD 6 547 1,260 3,529 2,200 5148 MEETINGS & CONFS-WARD 7 669 3,116 1,097 2,200 5171 RENTALS 114 85 120 0 5172 EQUIPMENT MAINTENANCE 808 258 170 400 5174 PRINTING CHARGES 1,839 972 1,025 900 5175 POSTAGE 818 914 819 800 5176 COPY MACHINE CHARGES 1,694 1,740 1,704 1,900 5186 CIVIC AND PROMOTIONAL 823 53 343 600 TOTAL MAINTENANCE & OPERATION 61,989 71,741 71,429 72,500 5505 OTHER PROFESSIONAL SERVICES 2,887 209 0 0 TOTAL CONTRACTUAL SERVICES 2,887 209 0 0 5601 GARAGE CHARGES 0 1,575 348 500 5602 WORKERS COMPENSATION 1,500 2,600 0 0 5603 LIABILITY 3,400 4,400 0 0 5604 M.I.S. CHARGES - IN-HOUSE 30,000 23,800 20,000 20,500 5605 TELEPHONE SUPPORT 5,399 8,632 8,985 8,700 5609 VEHICLE REPLACEMENT 2,000 1,700 2,000 2,000 5612 FLEET CHGS - FUEL 157 226 290 300 TOTAL INTERNAL SERVICE CHARGES 42,456 42,933 31,623 32,000 TOTAL 341,671 377,052 430,573 462,400 r BUDGET - JUSTIFICATION 021 COMMON COUNCIL 001 GENERAL FUND OBJECT JUSTIFICATION 5111 OFFICE SUPPLIES, SPECIAL COUNCIL SUPPLIES, PHOTO & RECORDING SUPPLIES, PLAQUES, COUNCIL MEMBERS PHOTOS, ENGRAVING, MAILGRAMS, TELEGRAMS, ETC. t5122 SUBSCRIPTIONS TO THE SUN NEWSPAPER, PRESS ENTERPRISE NEWSPAPER, CALIFORNIA JOURNAL, CALIFORNIA & WASHINGTON KIPLINGER REPORTS . 5141 REIMBURSEMENT FOR OUT OF POCKET COSTS . 5142 WARD 1 : MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, ` LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS . 5143 WARD 2 : MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS . 5144 WARD 3 : MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS . 5145 WARD 4 : MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5146 WARD 5 : MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS . 5147 WARD 6 : MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS. 5148 WARD 7 : MEETINGS & CONFERENCES - TRANSPORTATION, FOOD, LODGING & REGISTRATION EXPENSES DURING OUT OF TOWN MEETINGS . M+ 5172 EQUIPMENT MAINTENANCE: MAINTENANCE CONTRACTS FOR TYPEWRITERS, TRANSCRIBER, CASSETTE RECORDER, CASSETTE `! DUPLICATOR, TIME CLOCK. 5174 PRINTING OF LETTERHEAD, ENVELOPES, BUSINESS CARDS, MEETING NOTICES, FLYERS AND OTHER VARIOUS DOCUMENTS . 5176 ROUTINE COPY MACHINE CHARGES 5186 CIVIC/PROMOTIONAL: EXPENSES FOR CIVIC & PROMOTIONAL PROJECTS SUCH AS PICTURES, PLAQUES, CERTIFICATES, PINS, & HOSTING OF VISITING DIGNITARIES . 78 BUDGET - JUSTIFICATION 021 COMMON COUNCIL 001 GENERAL FUND OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . p 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY'S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . w 79 DEVELOPMENT SERVICES PLANNING o PLAN CHECK 0 m z m ENGINEERING DESIGN n m m TRAFFIC ENGINEERING INSPECTION BUILDING/CONSTRUCTION TRAFFIC SIGNS AND STRIPING REAL PROPERTY i :I� i DE VEL OPMENT SERVICES Director of Development Services James Funk t I Planning Administration Field Engineering (8) Employees (11.5) Employees (10) Employees Plan Real Property NPDES Check (4) Employees (5) Employees (2) Employees Engineering / Building Design Traffic Services Engineering 1(13) Employees (10) Employees (3) Employees s DEVELOPMENT SERVICES ACCOUNT NUMBER: 001-180,190 FUND: GENERAL FUND ABOUT THE DEPARTMENT Development Services is responsible for administration of the City's regulatory functions relating to proposed and existing development, public improvement projects, real property management, assessment district services, the operation of traffic signals and street lights, maintenance of all street signs, striping and curb markings, and compliance with the City's National Pollution Discharge Elimination System (NPDES). Note: In FY 04-05, the Traffic Signal Division, Street Striping functions, and Street Lighting Division were moved to Public Services. EXPENDITURES BY DIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,107,303 992,788 667,103 721,500 REAL PROPERTY 126,070 134,368 142,248 161,000 ENGINEERING/DESIGN 484,190 437,413 448,913 657,400 FIELD ENGINEERING/INSPECTION 420,417 430,044 366,943 420,800 TRAFFIC ENGINEERING 318,336 294,793 321,790 207,100 TRAFFIC SIGNALS 694,484 759,302 744,719 - TRAFFIC SIGNING & STRIPING 530,360 501,641 473,940 - NPDES 194,123 182,690 159,346 321,700 STREET LIGHTING 2,013,673 2,100,352 1,881,355 - PLANNING 733,989 667,854 734,660 815,700 BUILDING INSPECTION SERVICES 594,084 642,572 636,396 724,300 PLAN CHECK 248,433 358,767 325,496 369,200 TOTAL 7,465,462 7,502,584 6,902,909 4,398,700 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 3,783,514 4,060,118 4,147,522 3,523,300 MAINTENANCE & OPERATION 468,815 456,578 393,787 161,000 CONTRACTUAL SERVICES 761,992 401,620 522,623 427,400 INTERNAL SERVICE CHARGES 2,352,687 2,514,755 1,804,863 287,000 CAPITAL OUTLAY 21,883 37,890 11,254 - OEF- DEBT SERVICE - - - CREDITSBILLABLES 76,571 31,623.00 22,860 - TOTAL 7,465,462 7,502,584- 69902,909 4,398,700 80 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 181 DEVELOPMENT SERVICES-ADMIN r ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 514,425 454,058 416,564 599,900 5012 SPECIAL SALARIES 0 0 0 -124,900 5013 AUTOMOBILE ALLOWANCE 6,600 6,100 3,600 3,600 5014 SALARIES TEMP/PARTTIME 2,307 10,400 2,050 0 5015 OVERTIME 1,580 535 862 2,000 5026 PERS RETIREMENT 33,003 28,472 28,052 36,900 5027 HEALTH & LIFE INSURANCE 67,548 57,220 49,622 67,300 5028 UNEMPLOYMENT INSURANCE 1,358 1,225 1,114 1,200 5029 MEDICARE 5,816 5,012 4,081 6,200 TOTAL PERSONNEL SERVICES 632,637 563,021 505,945 592,200 5111 MATERIALS & SUPPLIES 15,275 14,491 13,477 15,000 5122 DUES & SUBSCRIPTIONS 3,227 875 653 3,200 5132 MEETINGS & CONFERENCES 959 871 66 0 5133 EDUCATION & TRAINING 2,833 1,987 321 2,500 5171 RENTALS 0 27 53 100 5172 EQUIPMENT MAINTENANCE 120 182 52 500 5174 PRINTING CHARGES 3,899 2,736 3,014 5,000 5175 POSTAGE 5,113 5,149 5,033 4,000 5176 COPY MACHINE CHARGES 7,924 8,409 8,611 8,000 5181 OTHER OPERATING EXPENSES 103 26 160 400 5183 MANAGEMENT ALLOWANCE 36 236 622 600 TOTAL MAINTENANCE & OPERATION 39,488 34,988 32,063 39,300 5502 PROFESSIONAL/CONTRACTUAL SVCS 8,628 6,946 8,522 8,600 5505 OTHER PROFESSIONAL SERVICES 2,013 380 2,969 10,000 TOTAL CONTRACTUAL SERVICES 10,641 7,326 11,491 18,600 5602 WORKERS COMPENSATION 20,200 20,200 0 0 5603 LIABIL=f 191,20(, 191,200 u 0 5604 M.I.S. CHARGES - IN-HOUSE 33,200 46,200 40,700 40,300 5605 TELEPHONE SUPPORT 46,191 50,434 44,908 31,100 5613 DEPT COMPUTER CONTRIB 42,800 10,000 0 0 TOTAL INTERNAL SERVICE CHARGES 333,591 318,034 85,608 71,400 5702 COMPUTER EQUIPMENT 0 0 7,674 0 5704 MISCELLANEOUS EQUIPMENT 0 0 1,669 0 5706 ALTERATIONS & RENOVATIONS 14,986 37,890 0 0 TOTAL CAPITAL OUTLAY 14,986 37,890 9,343 0 5950 BILLABLE TO IVDA 916 306 0 0 5952 BILLABLE TO ECONOMIC DEVELOP 65,179 17,496 12,166 0 5955 BILLABLE - OTHER 9,865 13,725 10,487 0 TOTAL LESS: CREDITS/BILLABLES 75,960 31,528 22,653 0 TOTAL 1,107,303 992,788 667,706 721,500 81 BUDGET - JUSTIFICATION 181 DEVELOPMENT SERVICES-ADMIN 001 GENERAL FUND r OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES 5122 APA MEMBERSHIP, SUN NEWSPAPER, PRESS ENTERPRISE, ICBO MEMBERSHIP, BUILDING CODE BOOKS FOR DIRECTOR, ENGINEERING NEWS RECORD, APWA MEMBERSHIP, RIVERSIDE/SAN BERNARDINO COUNTIES ENGINEERING ASSOCIATION, VARIOUS TRADE PAPERS, MUNIC. MGMT. ASSOC. MEMBERSHIPS, AMERICAN SOCIETY OF PUBLIC ADMINISTRATORS MEMBERSHIPS . 5133 ON-GOING TRAINING FOR DIRECTOR AND ADMINISTRATIVE SUPPORT INCLUDING: MANAGEMENT TRAINING, CUSTOMER SERVICE TRAINING, NPDES TRAINING, ADA TITLE 24 TRAINING, AND STREET AND HIGHWAY CODES TRAINING. 5171 USE OF CAR POOL VEHICLES; REPLACEMENT OFFICE EQUIPMENT WHILE OTHER EQUIPMENT IS BEING REPAIRED 5172 MAINTENANCE AND REPAIR OF BUSINESS MACHINES INCLUDING: TYPEWRITERS, DATE/TIME STAMPS, ADDING MACHINES, ETC. 5174 PRINTING: LETTERHEAD, PERMIT FORMS, BUSINESS CARDS, SPECIFICATIONS AND OTHER SPECIALIZED DOCUMENTS, PUBLIC INFORMATION HANDOUTS . 5175 POSTAGE : PLANS, SPECIFICATIONS, NOTICES, AND OTHER DOCUMENTS 5176 FUNDING FOR COPY MACHINE RELATED CHARGES 5181 MISCELLANEOUS OPERATING EXPENSES 5183 DIRECTOR' S MANAGEMENT ALLOWANCE ma 5502 CONSULTANT SERVICES : STREAMLINING OF THE DEVELOPMENT PROCESS AND THE UNDERTAKING OF SPECIAL PROJECTS AS DIRECTED BY THE MAYOR AND COUNCIL; PROFESSIONAL SERVICES FOR ENVIRONMENTAL STUDIES, ENGINEERING REPORTS, STRUCTURAL ANALYSIS NOT AVAILABLE WITH CURRENT STAFF. 5505 CONTRACT COSTS RELATED TO IMAGING AND ARCHIVING SERVICES 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY ' S TELECOMMUNICATIONS DIVISION Ir (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 82 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 182 REAL PROPERTY ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 87,064 92,273 101,901 204,400 5012 SPECIAL SALARIES 0 0 0 -100,000 5026 PERS RETIREMENT 6,138 6,459 7,148 14,300 5027 HEALTH & LIFE INSURANCE 8,970 9,666 11,012 22,000 5028 UNEMPLOYMENT INSURANCE 219 231 256 500 5029 MEDICARE 646 700 727 1,300 TOTAL PERSONNEL SERVICES 103,037 109,328 121,044 142,500 5111 MATERIALS & SUPPLIES 1,287 1,609 1,720 1,500 5122 DUES & SUBSCRIPTIONS 499 480 500 500 5132 MEETINGS & CONFERENCES 70 10 0 0 5133 EDUCATION & TRAINING 720 285 652 800 5171 RENTALS 104 0 500 0 5172 EQUIPMENT MAINTENANCE 200 0 0 200 - 5175 POSTAGE 88 91 67 100 5181 OTHER OPERATING EXPENSES 55 0 0 100 tier TOTAL NAINTENANCE & OPERATION 3,023 2,475 3,439 3,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 1,059 0 1,500 1,500 5506 LANDSCAPE CONTRACTS 0 0 2,083 0 TOTAL CONTRACTUAL SERVICES 1,059 0 3,583 11500 5602 WORKERS COMPENSATION 6,700 6,700 0 0 5604 M.I.S. CHARGES - IN-HOUSE 10,100 14,100 12,400 12,400 5605 TELEPHONE SUPPORT 1,540 1,670 1',575 1,400 TOTAL INTERNAL SERVICE CHARGES 18,340 22,470 13,975 13,800 5949 BILLABLE TO WATER DEPT 611 95 207 0 TOTAL LESS: CREDITS/BILLABLES 611 95 207 0 TOTAL 126,069 134,368 142,248 161,000 83 BUDGET - JUSTIFICATION 182 REAL PROPERTY 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FILING FOR ANNEXATIONS, SPECIAL DEPARTMENTAL SUPPLIES, PHOTOGRAPHIC AND RECORDING SUPPLIES, COUNTY RECORDER COSTS, PRINTS AND REPORTS FOR ASSESSMENT DISTRICTS . 5122 DUES TO INTERNATIONAL RIGHT OF WAY ASSOCIATION, SUBSCRIPTIONS TO TRADE PAPERS AND JOURNALS . 5133 TRAINING PROGRAM FOR RIGHT-OF-WAY AGENT AT VARIOUS LEVELS, TRAINING IN LEASE MANAGEMENT, REAL PROPERTY, PROPERTY VALUATIONS AND APPRAISALS, ENVIRONMENTAL ASSESSMENTS, LEGAL DESCRIPTIONS AND OTHER RELATED _ TOPICS . 5172 MISC. REPAIR OF EQUIPMENT FOR DIVISION 5175 MISC. MAILING COSTS 5181 OTHER OPERATING EXPENSES 5502 APPRAISALS, TITLE REPORTS, PREPARATION OF ASSESSMENT DISTRICT MAPS, REPORTS AND SPECIAL SERVICES . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 84. EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 183 ENGINEERING/DESIGN ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 295,653 303,306 348,058 733,600 5012 SPECIAL SALARIES 0 0 0 -260,000 5015 OVERTIME 727 901 498 2,000 5026 PERS RETIREMENT 17,882 18,254 18,765 43,800 5027 HEALTH & LIFE INSURANCE 25,168 28,444 28,688 72,600 5028 UNEMPLOYMENT INSURANCE 741 773 871 1,500 5029 MEDICARE 3,050 3,133 3,898 9,500 TOTAL PERSONNEL SERVICES 343,220 354,810 400,778 603,000 5111 MATERIALS & SUPPLIES 7,050 8,062 5,961 7,300 5122 DUES & SUBSCRIPTIONS 81 319 359 400 5132 MEETINGS & CONFERENCES 4,058 1,960 0 0 5133 EDUCATION & TRAINING 2,159 1,203 2,240 2,600 5171 RENTALS 0 54 54 100 5172 EQUIPMENT MAINTENANCE 377 57 347 400 5174 PRINTING CHARGES 0 94 0 0 5176 COPY MACHINE CHARGES 0 52 0 0 TOTAL MAINTENANCE & OPERATION 13,725 11,800 8,963 10,800 5502 PROFESSIONAL/CONTRACTUAL SVCS 54,120 15,198 6,499 11,700 5504 CONSTRUCTION 30,775 3,781 43 0 TOTAL CONTRACTUAL SERVICES 84,895 18,978 6,542 11,700 5602 WORKERS COMPENSATION 15,100 15,100 0 0 5604 M.I.S. CHARGES - IN-HOUSE 23,000 32,000 28,200 28,700 5605 TELEPHONE SUPPORT 4,250 4,725 4,430 3,200 TOTAL INTERNAL SERVICE CHARGES 42,350 51,825 32,630 31,900 TOTAL 484,189 437,414 448,913 657,400 w` 85 BUDGET - JUSTIFICATION 183 ENGINEERING/DESIGN 001 GENERAL FUND OBJECT JUSTIFICATION 5111 SUPPLIES FOR OPERATION OF BLUEPRINTER, MICROFILM READER, DRAFTING SUPPLIES AND PAPER, SCALES, SAFETY EQUIPMENT, TAPES, AND OTHER GENERAL OFFICE SUPPLIES. 5122 SUBSCRIPTION TO ENGINEERING NEWS RECORD, DUES FOR AMERICAN PUBLIC WORKS ASSOCIATION, CITY/COUNTY ASSOCIATION AND BEST' S REVIEW. 5133 STAFF TRAINING ON DESIGN, PAVEMENT MANAGEMENT AND DESIGN, SUBDIVISION MAP ACT, DRAINAGE, NPDES, REGULATION CHANGES, COMPUTER USAGE, CARD AND HYDROLOGY. 5171 CAR POOL CHARGES 5172 MAINTENANCE ON BLUEPRINTER, DRAFTING MACHINES, LETTERING EQUIPMENT, CALCULATORS, BINDING MACHINE. 5502 PROFESSIONAL SERVICES TO SUPPORT STAFF ACTIVITIES, SPECIAL SURVEYS, BIOLOGICAL SURVEYS, SCOUR STUDIES, ADA ASSESSMENTS . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 3 86 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 184 FIELD ENGINEERING/INSPECTION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 278,791 284,964 266,967 539,500 5012 SPECIAL SALARIES 0 275 600 -270,000 5015 OVERTIME 879 2,901 1,455 0 5018 VACATION PAY 837 916 992 0 5026 PERS RETIREMENT 18,175 18,783 18,077 36,000 5027 HEALTH & LIFE INSURANCE 24,963 26,021 25,127 55,000 5028 UNEMPLOYMENT INSURANCE 696 719 696 1,200 5029 MEDICARE 1,516 1,713 1,485 3,600 TOTAL PERSONNEL SERVICES 325,858 336,293 315,399 365,300 5111 MATERIALS & SUPPLIES 5,540 3,963 4,669 6,800 5112 SMALL TOOLS & EQUIPMENT 1,384 709 0 800 5122 DUES & SUBSCRIPTIONS 298 1,317 439 500 _ 5132 MEETINGS & CONFERENCES 20 234 0 0 5133 EDUCATION & TRAINING 3,978 395 50 200 5171 RENTALS 1,010 1,003 389 300 5172 EQUIPMENT MAINTENANCE 199 0 222 300 TOTAL MAINTENANCE & OPERATION 12,429 7,620 5,769 81900 5601 GARAGE CHARGES 17,606 18,122 11,632 13,500 5602 WORKERS COMPENSATION 20,200 20,200 0 0 5604 M.I.S. CHARGES - IN-HOUSE 10,200 14,100 12,400 12,400 5605 TELEPHONE SUPPORT 4,084 3,846 3,191 2,800 5609 VEHICLE REPLACEMENT 21,700 22,000 10,500 10,500 5612 FLEET CHGS - FUEL 6,652 7,863 8,052 7,400 TOTAL INTERNAL SERVICE CHARGES 80,442 86,131 45,775 46,600 5704 MISCELLANEOUS EQUIPMENT 1,688 0 0 0 TOTAL CAPITAL OUTLAY 1,688 0 0 0 TOTAL 420,417 430,045 366,943 420,800 87 BUDGET - JUSTIFICATION 184 FIELD ENGINEERING/INSPECTION 001 GENERAL FUND lip OBJECT JUSTIFICATION 5111 FOLDING RULES, MARKING PENCILS, ENGINEERING TAPES, STRING LINE, GENERAL OFFICE SUPPLIES, SURVEY STAKES, LATH, PAINT, LEAD, TACKS, SAFETY EQUIPMENT, PHOTO SUPPLIES, TAPES, TEST EQUIPMENT, LOG BOOKS, AC THERMOMETERS 5112 HAMMERS, LEVELS, TAPES, DRILLS, BRUSH HOOKS, PLUMB BOBS, OTHER SMALL TOOLS USED BY INSPECTION AND SURVEY CREWS, TRIBRACH W/OPTICAL PLUMMET, ROTATING ADAPTER 5122 CONSTRUCTION INSPECTORS ASSOCIATION, LAND SURVEYOR' S ASSOCIATION, PROFESSIONAL LAND SURVEYOR' S LICENSE, PERIODICALS AND RELATED TRADE PUBLICATIONS, ACIA (AMERICAN CONSTRUCTION INSPECTORS ASSOCIATION) MEMBERSHIPS 5133 STAFF TRAINING IN INSPECTIONS, SURVEY, GPS LOCATIONS, WRITING, CHANGES IN REGULATIONS AND METHODS OF CONSTRUCTION. 5171 RENTAL OF EQUIPMENT NOT IN INVENTORY FOR SPECIAL PROJECTS OR FOR USE WHILE EQUIPMENT IS BEING REPAIRED. 5172 ADJUSTMENT, REPAIR AND RECALIBRATION OF SURVEY EQUIPMENT, LEVELS AND CHAINS; MAINTENANCE OF OTHER i OFFICE EQUIPMENT. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY ' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . AMOUNT IS DETERMINED BY THE CITY ' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . p p HS EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 185 TRAFFIC ENGINEERING ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 214,160 200,307 233,429 175,200 5012 SPECIAL SALARIES 375 0 0 -48,000 5015 OVERTIME 17,583 11,465 8,472 3,000 5018 VACATION PAY 0 822 847 0 ^^ 5026 PERS RETIREMENT 13,251 13,344 14,317 11,400 5027 HEALTH & LIFE INSURANCE 16,823 18,063 20,849 16,800 5028 UNEMPLOYMENT INSURANCE 539 558 620 700 5029 MEDICARE 2,478 2,235 2,366 1,600 S TOTAL PERSONNEL SERVICES 265,210 246,795 280,898 160,700 5111 MATERIALS & SUPPLIES 2,499 2,897 2,130 2,300 5112 SMALL TOOLS & EQUIPMENT 200 0 0 0 5122 DUES & SUBSCRIPTIONS 311 400 227 400 -. 5132 MEETINGS & CONFERENCES 1,557 239 12 0 5133 EDUCATION & TRAINING 265 1,174 30 1,300 5171 RENTALS 0 754 0 100 5172 EQUIPMENT MAINTENANCE 0 70 0 100 5174 PRINTING CHARGES 0 216 0 0 TOTAL MAINTENANCE & OPERATION 4,831 5,750 2,399 4,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 21,040 12,819 21,555 25,000 TOTAL CONTRACTUAL SERVICES 21,040 12,819 21,555 25,000 5601 GARAGE CHARGES 1,036 2,024 1,226 1,400 5602 WORKERS COMPENSATION 8,400 8,400 0 0 5604 M.I.S. CHARGES - IN-HOUSE 10,200 14,100 12,400 12,400 5605 TELEPHONE SUPPORT 2,291 2,115 1,709 1,800 5609 VEHICLE REPLACEMENT 1,800 1,800 500 500 5612 FLEET CHGS - FUEL 828 989 1,103 1,100 5613 DEPT COMPUTER CONTRIB 2,700 0 0 0 TOTAL INTERNAL SERVICE CHARGES 27,255 29,428 16,938 17,200 TOTAL 318,336 294,793 321,790 207,100 89 BUDGET - JUSTIFICATION 185 TRAFFIC ENGINEERING 001 GENERAL FUND OBJECT JUSTIFICATION 5111 SUPPLIES FOR TRAFFIC COUNTER, COUNTER BOARDS, PUNCH TAPES, SAFETY EQUIPMENT, VIDEO AND FILM SUPPLIES, OVERHEAD PROJECTOR SUPPLIES FOR TRAFFIC SAFETY COMMITTEE, SUPPLIES FOR COMPUTERS, GENERAL OFFICE W SUPPLIES . 5112 HAMMERS, NAILS AND CLIPS FOR TRAFFIC COUNTER, CHAINS AND LOCKS TO SECURE COUNTERS, MEASURING TAPES AND WHEELS . 5122 DUES FOR RIVERSIDE/SAN BERNARDINO TRAFFIC ENGINEERS ASSOCIATION, ITE AND OTHER TRAFFIC RELATED - ORGANIZATIONS, SCAG AND SANBAG TECHNICAL GROUPS . 5133 STAFF TRAINING IN TRANSPORTATION MODELING, SIGNAL OPERATIONS AND DESIGN, AND OTHER RELATED TRAINING. 5171 RENTAL OF SPECIAL COUNT EQUIPMENT, RADAR EQUIPMENT AND SPEED CONTROL EQUIPMENT. 5172 MAINTENANCE OF TRAFFIC COUNTERS, HOSES, COMPUTER, COUNT EQUIPMENT, WWV, PRINTERS AND OTHER OFFICE EQUIPMENT. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) ow 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET - DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF a VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 90 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 186 TRAFFIC SIGNALS ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 4R 5011 SALARIES PERM/FULLTIME 145,732 189,073 243,938 0 5015 OVERTIME 18,840 27,649 45,385 0 5018 VACATION PAY 847 1,934 2,008 0 5026 PERS RETIREMENT 10,201 13,235 17,097 0 5027 HEALTH & LIFE INSURANCE 12,601 17,409 21,431 0 5028 UNEMPLOYMENT INSURANCE 414 547 735 0 5029 MEDICARE 1,673 2,384 3,425 0 TOTAL PERSONNEL SERVICES 190,308 252,231 334,019 0 5111 MATERIALS & SUPPLIES 114,341 88,067 66,445 0 5112 SMALL TOOLS & EQUIPMENT 800 91 0 0 5122 DUES & SUBSCRIPTIONS 617 390 491 0 5132 MEETINGS & CONFERENCES 0 60 0 0 5133 EDUCATION & TRAINING 1,385 2,025 45 0 5171 RENTALS 730 26 539 0 5172 EQUIPMENT MAINTENANCE 0 100 0 0 TOTAL MAINTENANCE & OPERATION 117,873 90,760 67,520 0 5502 PROFESSIONAL/CONTRACTUAL SVCS 156,065 77,181 86,456 0 TOTAL CONTRACTUAL SERVICES 156,085 77,181 86,456 0 5601 GARAGE CHARGES 26,609 26,540 17,487 0 5602 WORKERS COMPENSATION 6,700 6,700 0 0 5605 TELEPHONE SUPPORT 8,793 9,065 7,447 0 5606 ELECTRIC 149,706 257,178 208,997 0 5608 WATER, SEWER, GEOTHERMAL 37 0 0 0 5609 VEHICLE REPLACEMENT 31,300 31,300 14,000 0 5612 FLEET CHGS - FUEL 7,073 8,347 8,793 0 TOTAL INTERNAL SERVICE CHARGES 230,218 339,130 256,724 0 TOTAL 694,484 759,302 744,720 0 91 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 187 TRAFFIC SIGNING & STRIPING i �..+a ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 276,130 258,963 289,900 0 5015 OVERTIME 12,391 16,565 16,263 0 5016 VACATION PAY 0 0 752 0 k 5026 PERS RETIREMENT 19,382 18,123 20,264 0 5027 HEALTH & LIFE INSURANCE 32,537 34,250 31,565 0 R 5028 UNEMPLOYMENT INSURANCE 734 691 772 0 5029 MEDICARE - 1,222 1,133 1,296 0 TOTAL PERSONNEL SERVICES 342,395 329,725 360,813 0 5111 MATERIALS & SUPPLIES 103,912 109,719 79,532 0 5112 SMALL TOOLS & EQUIPMENT 1,519 473 166 0 1p 5133 EDUCATION & TRAINING 294 0 0 0 5171 RENTALS 20,776 1,635 880 0 5172 EQUIPMENT MAINTENANCE 589 3,710 0 0 TOTAL MAINTENANCE & OPERATION 127,090 115,537 80,577- 0 5601 GARAGE CHARGES 14,807 12,635 11,165 0 pm 5602 WORKERS COMPENSATION 15,100 15,100 0 0 5604 M.I.S. CHARGES - IN-HOUSE 2,600 3,000 2,600 0 5605 TELEPHONE SUPPORT 761 1,086 937 0 5609 VEHICLE REPLACEMENT 16,600 16,000 7,000 0 5612 FLEET CHGS - FUEL 7,465 8,558 10,848 0 TOTAL INTERNAL SERVICE CHARGES 57,333 56,379 32,550 0 5704 MISCELLANEOUS EQUIPMENT 3,542 0 0 0 pw- TOTAL CAPITAL OUTLAY 3,542 0 0 0 TOTAL 530,360 501,641 473,940 0 Or 4w MF 92 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 198 NPDES ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 47,353 48,585 23,161 155,700 5012 SPECIAL SALARIES 0 0 0 -25,500 5015 OVERTIME 2,785 548 0 0 5026 PERS RETIREMENT 3,744 3,244 1,586 4,500 5027 HEALTH & LIFE INSURANCE 6,931 6,364 3,166 9,800 5028 UNEMPLOYMENT INSURANCE 147 123 58 100 5029 MEDICARE 748 626 335 1,100 TOTAL PERSONNEL SERVICES 61,708 59,490 28,306 145,700 5111 MATERIALS & SUPPLIES 1,836 1,347 719 1,200 5112 SMALL TOOLS & EQUIPMENT 671 0 0 100 5132 MEETINGS & CONFERENCES 0 161 0 0 5133 EDUCATION & TRAINING 821 2,154 0 3,700 5171 RENTALS 0 565 254 0 TOTAL MAINTENANCE & OPERATION 3,328 4,227 973 5,000 5502 PROFESSIONAL/CONTRACTUAL SVCS 115,959 104,824 124,330 144,000 5505 OTHER PROFESSIONAL SERVICES 0 478 0 20,000 TOTAL CONTRACTUAL SERVICES 115,959 105,302 124,330 164,000 5601 GARAGE CHARGES 4,374 4,172 1,767 2,700 5602 WORKERS COMPENSATION 3,400 3,400 0 0 5604 M.I.S. CHARGES - IN-HOUSE 2,600 3,000 2,600 2,600 5609 VEHICLE REPLACEMENT 1,800 1,800 500 500 5612 FLEET CHGS - FUEL 954 1,299 '870 1,200 TOTAL INTERNAL SERVICE CHARGES 13,128 13,671 5,737 7,000 TOTAL 194,122 182,690 159,346 321,700 BUDGET - JUSTIFICATION 188 NPDES 001 GENERAL FUND OBJECT JUSTIFICATION 5111 TESTING EQUIPMENT, PAINT AND SUPPLIES USED FOR NPDES, IN HOUSE SERVICE FROM OTHER DEPARTMENTS, PHOTO SUPPLIES, SAFETY EQUIPMENT AND OTHER SPECIAL NEEDS . 5112 GLOVES, CAPTURE EQUIPMENT, SPRAY PAINT AND STENCILS FOR CATCH BASINS, TESTING KITS FOR WATER QUALITY TESTS . 5133 TRAINING FOR STAFF IN NPDES, HAZARDOUS MATERIAL, PERMIT CONDITIONS, ENFORCEMENT ACTIONS, TRACKING SYSTEMS AND RELATED COMPLIANCE REQUIREMENTS . 5171 SPECIAL SAMPLERS RENTED TO CHECK WATER QUALITY. ` 5172 REFILLS OF CHEMICAL USED IN TEST KIT, BOTTLES, CHESTS FOR TRANSPORT. 5502 PERMIT COSTS AND CONTRACT COSTS FOR CLEANING CATCH BASINS, VIDEO TAPING SYSTEM AND OTHER PERMIT REQUIREMENTS . 5505 CONTRACTUAL COSTS RELATED TO NPDES PERMIT CHANGES FOR SB COUNTY 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) �r 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 94 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 189 STREET LIGHTING ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 411,271 453,904 446,591 0 5015 OVERTIME 26,750 21,411 12,927 0 5018 VACATION PAY 0 702 0 0 5026 PERS RETIREMENT 26,027 27,718 27,746 0 aw 5027 HEALTH & LIFE INSURANCE 41,109 47,626 48,342 0 5028 UNEMPLOYMENT INSURANCE 1,095 1,190 1,149 0 5029 MEDICARE 5,265 5,912 5,902 0 TOTAL PERSONNEL SERVICES 511,517 558,464 542,656 0 5111 MATERIALS & SUPPLIES 73,987 100,826 122,873 0 5112 SMALL TOOLS & EQUIPMENT 89 259 1,138 p 5122 DUES & SUBSCRIPTIONS 64 0 0 0 5132 MEETINGS & CONFERENCES 0 15 0 0 5133 EDUCATION & TRAINING 500 456 452 0 5171 RENTALS 6,339 812 920 0 5172 EQUIPMENT MAINTENANCE 611 827 0 0 TOTAL MAINTENANCE & OPERATION 81,591 103,196 125,383 0 5601 GARAGE CHARGES 18,097 14,175 25,294 0 5602 WORKERS COMPENSATION 18,600 18,600 0 0 5604 M.I.S. CHARGES - IN-HOUSE 2,600 3,000 2,600 0 5606 ELECTRIC 1,350,969 1,371,765 1,165,867 0 5608 WATER, SEWER, GEOTHERMAL 0 364 0 0 5609 VEHICLE REPLACEMENT 23,000 23,000 10,500 0 5612 FLEET CHGS - FUEL 6,743 7,788 9,055 0 TOTAL INTERNAL SERVICE CHARGES 1,420,009 1,438,693 1,213,316 0 5704 MISCELLANEOUS EQUIPMENT 556 0 p 0 TOTAL CAPITAL OUTLAY 556 0 0 0 ' J TOTAL 2,013,672 2,100,352 1,881,356 0 Q EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 190 PLANNING ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 267,686 340,175 353,607 456,400 5014 SALARIES TEMP/PARTTIME 5,262 0 0 0 5015 OVERTIME 658 8,319 4,888 5,000 5026 PERS RETIREMENT 16,330 18,434 19,541 26,500 5027 HEALTH & LIFE INSURANCE 21,847 31,345 35,579 48,000 5028 UNEMPLOYMENT INSURANCE 684 871 896 1,100 5029 MEDICARE 2,749 3,812 3,873 4,000 TOTAL PERSONNEL SERVICES 315,216 402,958 418,384 541,000 5111 MATERIALS & SUPPLIES 4,830 6,740 4,964 6,500 5121 ADVERTISING 11,388 15,540 17,990 17,000 5122 DUES & SUBSCRIPTIONS 1,868 2,089 2,170 2,500 5131 MILEAGE 0 0 0 300 5132 MEETINGS & CONFERENCES 252 116 0 1,000 5133 EDUCATION & TRAINING 1,098 1,895 507 2,000 5171 RENTALS 0 0 9 100 t 5172 EQUIPMENT MAINTENANCE 301 0 0 500 5174 PRINTING CHARGES 16,297 17,413 17,077 15,000 5175 POSTAGE 1,547 1,797 2,219 3,500 5181 OTHER OPERATING EXPENSES 56 0 10 700 TOTAL MAINTENANCE & OPERATION 37,636 45,590 44,946 49,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 344,255 174,384 242,136 197,000 TOTAL CONTRACTUAL SERVICES 344,255 174,384 242,136 197,000 5602 WORKERS COMPENSATION 11,800 11,800 0 0 5604 M.I.S. CHARGES - IN-HOUSE 20,400 28,400 25,000 25,000 5605 TELEPHONE SUPPORT 4,682 4,722 4,194 3,600 TOTAL INTERNAL SERVICE CHARGES 36,882 44,922 29,194 28,600 TOTAL 733,989 667,854 734,660 815,700 96 BUDGET - JUSTIFICATION 190 PLANNING 001 GENERAL FUND OBJECT JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES FROM CENTRAL STORES AND OFFICE SUPPLY COMPANIES, BLACKLINE/BLUELINE PRINTS AND SET-UPS, COURIER SERVICES . 5121 LEGAL ADVERTISING: NOTICES OF PUBLIC HEARINGS, ENVIRONMENTAL DETERMINATIONS AND ERC/DRC ACTIONS; RECRUITMENT ADVERTISING FOR VACANT POSITIONS 5122 DUES AND SUBSCRIPTIONS : APA MEMBERSHIPS, AEP MEMBERSHIPS, APA PUBLICATIONS, CA PLANNING & DEVELOPMENT REPORT, AICA MEMBERSHIP, NATIONAL TRUST FOR HISTORIC PRESERVATION, GENERAL PLAN UPDATES, OTHER PUBLICATIONS AND REPORTS . 5133 MISCELLANEOUS SKILLS IMPROVEMENT SEMINARS : CEQA SEMINARS, UCR SEMINARS . 5171 FUNDING FOR USAGE OF CARPOOL FOR ARCHIVES RESEARCH. 5172 EQUIPMENT REPAIR: FUNDING FOR EXPENSES RELATED TO REPAIRS TO TYPEWRITERS, PRINTERS AND BUSINESS MACHINES . 5174 PRINTING EXPENSES : PRINTING FOR PLANNING COMMISSION AGENDAS, STAFF REPORTS, MINUTES, ERC/DRC AGENDAS, BUSINESS CARDS, FORMS, PUBLIC HEARING NOTICES, GENERAL PLAN, DEVELOPMENT CODE AND OTHER LARGE VOLUME OR SPECIALIZED PRINTING. 5175 POSTAGE EXPENSES : POSTAGE FOR MAILING NOTICES OF PUBLIC HEARINGS FOR PLANNING COMMISSION; GENERAL CORRESPONDENCE AND BUSINESS, ACTIONS OF PLANNING COMMISSION AND ERC/DRC. 5181 PHOTO SUPPLIES AND PHOTO DEVELOPING EXPENSES . 5502 PROFESSIONAL/CONTRACTUAL SERVICES : COUNTY ARCHAEOLOGICAL REVIEW, CITY INITIATED PROJECTS REQUIRING DEPT. OF FISH AND GAME FEES AND/OR STUDIES, OUTSIDE ASSISTANCE ON STUDIES/PROJECTS AS DIRECTED BY MAYOR AND COUNCIL. CONTRACTUAL PLANNING SERVICES . 5604 THE PORTION OF THE CITY ' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 97 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 191 BUILDING INSPECTION SERVICES ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 411,012 462,179 476,309 552,300 5014 SALARIES TEMP/PARTTIME 5,766 0 5,952 0 5015 OVERTIME 2,703 2,595 4,160 3,500 _ k 5018 VACATION PAY 1,802 2,017 1,091 0 5026 PERS RETIREMENT 26,250 29,386 30,732 35,200 l 5027 HEALTH & LIFE INSURANCE 40,381 42,434 47,608 55,200 5028 UNEMPLOYMENT INSURANCE 1,053 1,167 1,267 1,300 5029 MEDICARE 5,432 6,035 6,632 7,400 TOTAL PERSONNEL SERVICES 494,399 545,813 573,751 654,900 a 5111 MATERIALS & SUPPLIES 5,579 9,671 6,161 10,500 5112 SMALL TOOLS & EQUIPMENT 250 546 11 800 5122 DUES & SUBSCRIPTIONS 2,551 793 1,038 3,000 .a 5131 MILEAGE 0 0 0 100 5132 MEETINGS & CONFERENCES 463 2,028 -39 2,000 5133 EDUCATION & TRAINING 4,272 2,730 1,719 4,000 5171 RENTALS 0 151 61 500 5172 EQUIPMENT MAINTENANCE 0 0 0 200 5174 PRINTING CHARGES 4,510 5,969 4,528 3,000 5175 POSTAGE 448 1,476 1,271 1,000 5176 COPY MACHINE CHARGES 101 4 0 0 TOTAL MAINTENANCE & OPERATION 18,175 23,366 14,748 25,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 16,800 0 1,920 2,000 5505 OTHER PROFESSIONAL SERVICES 4,445 0 0 0 TOTAL CONTRACTUAL SERVICES 21,245 0 1,920 2,000 5601 GARAGE CHARGES 5,490 8,570 5,561 5,600 5602 WORKERS COMPENSATION 15,100 15,100 0 0 5604 M.I.S. CHARGES - IN-HOUSE 15,300 25,500 22,400 21,400 5605 TELEPHONE SUPPORT 3,653 3,708 2,883 3,000 5609 VEHICLE REPLACEMENT 16,000 16,000 7,000 7,000 r, 5612 FLEET CHGS - FUEL 3,611 4,515 6,222 5,300 { TOTAL INTERNAL SERVICE CHARGES 59,154 73,393 44,066 42,300 3 5704 MISCELLANEOUS EQUIPMENT 1,111 0 1,911 0 TOTAL CAPITAL OUTLAY 1,111 0 1,911 0 TOTAL 594,084 642,572 636,397 724,300 i i 98 on BUDGET - JUSTIFICATION 191 BUILDING INSPECTION SERVICES 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FUNDING FOR DAY-TO-DAY OFFICE SUPPLIES NEEDED. $5, 500 WAS ADDED FOR THE PURCHASE OF THE NEW CAL BUILDING STANDARDS CODE BOOK (PURCHASED ABOUT EVERY 3 YEARS) 5112 FUNDING FOR NEW AND REPLACEMENT TOOLS AND INSPECTION EQUIPMENT. 5122 DUES & SUBSCRIPTIONS : CALBO, IAEI , IAPMO, ICBO, BARCLAYS LAW PUBLISHERS-COPIES OF PERTINENT CODE UPDATES, NEW AND REPLACEMENT CODE BOOKS . 5131 MILEAGE REIMBURSEMENT: FUNDING FOR STAFF USE OF PERSONAL VEHICLES FOR CITY BUSINESS, ESPECIALLY NEEDED FOR AFTER HOURS OR WEEKEND CALLS. 5132 ON GOING EDUCATION FOR BUILDING INSPECTORS 5133 FUNDING FOR EXAMINATION AND TRAINING SEMINARS, ACCELA COMPUTER SYSTEM TRAINING. 5171 FUNDING FOR USE OF CARPOOL. 5172 FUNDING FOR TYPEWRITER AND BUSINESS MACHINE REPAIR. 5174 PRINTING CHARGES : FOR BUILDING PERMITS, SCANTRON FORMS, APPLICATION FORMS, BUSINESS CARDS, ETC. 5175 POSTAGE CHARGES : FUNDING FOR MAILING OF BUILDING PERMITS, CORRECTION NOTICES AND GENERAL CORRESPONDENCE. 5502 FUNDING FOR INSPECTION OR CONSULTANT SERVICES 5601 CHARGES FROM CITY ' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF 99 BUDGET - JUSTIFICATION 191 BUILDING INSPECTION SERVICES 001 GENERAL FUND OBJECT JUSTIFICATION VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 100 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 192 PLAN CHECK ACCOUNT OBJECT 4 TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 168,249 263,055 230,093 276,500 5015 OVERTIME 3,487 1,327 2,065 1,000 5018 VACATION PAY 950 0 0 0 5026 PERS RETIREMENT 9,825 13,829 11,505 13,800 +++ 5027 HEALTH & LIFE INSURANCE 13,289 19,410 17,908 22,000 5028 UNEMPLOYMENT INSURANCE 432 661 582 700 5029 MEDICARE 1,778 2,908 3,377 4,000 TOTAL PERSONNEL SERVICES 198,009 301,190 265,529 318,000 5111 MATERIALS & SUPPLIES 2,251 4,664 2,014 5,400 5122 DUES & SUBSCRIPTIONS 292 40 0 500 5131 MILEAGE 0 0 0 300 5132 MEETINGS & CONFERENCES 1,048 678 0 500 5133 EDUCATION & TRAINING 2,829 2,804 2,360 4,000 5172 EQUIPMENT MAINTENANCE 0 0 0 200 5174 PRINTING CHARGES 3,060 3,066 2,627 4,000 5175 POSTAGE 147 17 7 500 TOTAL MAINTENANCE & OPERATION 9,626 11,269 7,007 15,400 5502 PROFESSIONAL/CONTRACTUAL SVCS 6,813 5,630 24,6.10 7,600 TOTAL CONTRACTUAL SERVICES 6,813 5,630 24,610 7,600 5602 WORKERS COMPENSATION 8,400 8,400 0 0 5604 M.I.S. CHARGES - IN-HOUSE 23,000 30,000 26,500 26,500 5605 TELEPHONE SUPPORT 2,585 2,279 1,850 1,700 TOTAL INTERNAL SERVICE CHARGES 33,985 40,679 28,350 28,200 TOTAL 248,434 358,767 325,496 369,200 Yr! 101 BUDGET - JUSTIFICATION 192 PLAN CHECK 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FUNDING FOR OFFICE SUPPLIES FOR DAY-TO-DAY OPERATIONS . $3 , 400 WAS ADDED FOR THE PURCHASE OF THE NEW CAL BUILDING STANDARDS CODE (PURCHASED ABOUT EVERY 3 YEARS) nn 5122 DUES & SUBSCRIPTIONS : CABO AND ICBO MEMBERSHIPS, BUILDING TRADE JOURNALS AND CODE BOOKS . 5131 MILEAGE REIMBURSEMENT: FUNDING FOR USE OF PERSONAL VEHICLES FOR CITY BUSINESS . 5132 ATTENDANCE AT VARIOUS PROFESSIONAL ORGANIZATION MEETINGS 5133 TRAINING: FUNDING FOR PLAN CHECK SECTION STAFF, AND COUNTER SERVICES STAFF. 5172 FUNDING FOR REPAIR OF TYPEWRITERS AND BUSINESS MACHINES . r.. 5174 FUNDING FOR PLAN CHECK AND COUNTER SERVICES SECTIONS PRINTING NEEDS, INFORMATIONAL BROCHURES, AND OTHER LARGE VOLUME PRINTING JOBS . 5175 POSTAGE: FUNDING FOR PLAN CHECK AND COUNTER SERVICES SECTIONS MAILINGS . 5502 CONSULTANT SERVICES : PLAN CHECK OR PLANS FOR BUILDINGS AND PROJECTS WITH STRUCTURAL AND TECHNICAL SCOPES THAT EXCEED CAPABILITIES OF CITY PERSONNEL OR ARE REQUIRED WITHIN SHORT TIME FRAMES . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5-605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION ''I��CLLDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 102 i i � FACILITIES MANAGEMENT UTILITIES TELEPHONE CUSTODIAL MAINTENANCE BUILDING MAINTENANCE PARKING CONTROL i {I I FACILITIES MANAGEMENT Director of Facilities Management James Sharer r-------------------------- r--------------------------i *Parking *Utilities ------------------------------------ 1 Districts I , IL-------------------------J L------------T------------J 1 1 1 I , 1 1 � , , (2) Employees L-------------------------J r--------------------------- *Telephone i i 1 , , 1 , 1 1 1 (3) Employees Facilities Parking Custodial Building Administration Control Maintenance Maintenance I I -T (1) Employee (4) Employees (12) Employees (10) Employees *See Internal Service Funds Operating Budgets i { !r 'i a� 1 FACILITIES MANAGEMENT ACCOUNT NUMBER: 001-320 FUND: GENERAL FUND t ABOUT THE DEPARTMENT Facilities Management provides building maintenance and custodial services for 142 City owned or leased buildings including: City Hall, Carousel Mall and the City Yards. The Department also enforces parking regulations, issuing over 24,000 citations annually. EXPENDITURES BYDIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 575,662 1,594,952 1,129,295 1,298,000 CITY HALL 522,866 11,938 0 0 CAROUSEL MALL 372,458 0 0 0 CUSTODIAL MAINTENANCE 972,673 1,079,651 1,008,622 1,090,800 BUILDING MAINTENANCE 1,058,336 999,970 890,355 1,308,600 i PARKING CONTROL 260,174 262,370 277,712 283,400 TOTAL 3,762,169 3,948,881 3,305,984 3,980,800 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,555,751 1,736,958 1,709,001 1,837,000 MAINTENANCE & OPERATION 241,898 226,109 220,921 363,400 CONTRACTUAL SERVICES 574,318 664,956 399,619 536,100 INTERNAL SERVICE CHARGES 1,090,128 1,251,061 971,943 1,132,200 CAPITAL OUTLAY 300,074 69,797 4,500 10,000 DEBT SERVICE U 0 0 102,100 CREDITS/BILLABLES 0 01 0 0 TOTAL 3,762,169 3,948,8811 3,305,984 3,980,800 r ' 103 EXPENDITURE BUDGET LINE ITEM DETAIL ' FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 321 PAC ADMIN/CITY HALL/MAL , ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 133,633 142,831 150,271 158,200 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 0 50,036 49,563 57,400 5026 PERS RETIREMENT 9,354 9,998 10,519 11,100 5027 HEALTH & LIFE INSURANCE 11,710 14,203 19,203 21,400 5028 UNEMPLOYMENT INSURANCE 343 491 509 400 5029 MEDICARE 1,329 2,110 2,184 1,600 TOTAL PERSONNEL SERVICES 159,969 223,269 235,849 253,700 5111 MATERIALS & SUPPLIES 9,240 10,742 6,854 11,000 5122 DUES & SUBSCRIPTIONS 475 440 0 500 5132 MEETINGS & CONFERENCES 2,591 2,030 2,237 2,000 5133 EDUCATION & TRAINING 1,256 1,063 389 1,500 5171 RENTALS 52 0 65 0 5175 POSTAGE 39 18 55 200 ' 5176 COPY MACHINE CHARGES 2,028 1,779 1,817 2,000 TOTAL MAINTENANCE & OPERATION 15,681 16,072 11,417 17,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 0. 69,788 0 0 ' 5505 OTHER PROFESSIONAL SERVICES 13,603 10,827 1,191 8,500 5507 FACILITIES SERVICES 49,486 121,588 40,148 16,000 TOTAL CONTRACTUAL SERVICES 63,090 202,203 41,339 24,500 5602 WORKERS COMPENSATION 10,000 8,700 0 0 ' 5603 LIABILITY 0 69,600 0 0 5604 M.I.S. CHARGES - IN-HOUSE 40,400 39,700 34,700 30,500 5605 TELEPHONE SUPPORT 11,978 12,477 11,775 10,700 ' 5606 ELECTRIC 0 940,274 761,205 922,000 5607 GAS 0 82 117 400 5608 WATER, SEWER, GEOTHERMAL 0 15,281 28,393 29,000 TOTAL INTERNAL SERVICE CHARGES 62,378 1,086,115 836,190 992,600 5704 MISCELLANEOUS EQUIPMENT 364 9,700 0 0 ' =706 ALTERATIONS & RENOVATIONS 274,180 57,593 4,500 10,000 TOTAL CAPITAL OUTLAY 274,544 67,293 4.500 10,000. TOTAL 575,663 1,594,952 1,129,294 1,298,000 104 BUDGET - JUSTIFICATION ' 321 FAC ADMIN/CITY HALL/MAL 001 GENERAL FUND OBJECT JUSTIFICATION ' 5014 PARKING SECURITY OFFICERS WHO USED TO BE PAID FROM THE PARKING DISTRICT HAVE BEEN MOVED TO THE GENERAL FUND SINCE THE PARKING DISTRICT HAS ENDED 5111 OFFICE SUPPLIES TO MEET NEEDS OF ALL AREAS IN COST CENTER 320 5122 SUBSCRIPTIONS AND DUES FOR AMERICAN PUBLIC WORKS ASSOCIATION, PUBLIC PARKING ASSOCIATION, ETC. 5132 CONFERENCE COSTS IN THE AREAS OF ENERGY MANAGEMENT, PARKING CONTROL AND BUILDING MAINTENANCE. 5133 DEPARTMENTAL TRAINING EXPENSES 5171 CAR POOL, EQUIPMENT RENTAL AND COPIER LEASE 5176 COPY MACHINE CHARGES 5505 INTERNS FOR ADMINISTRATION OF DIVISION 5507 MONIES FOR VARIOUS SMALL PROJECTS LIKE WINDOW WASHING; STATUE MAINT; SIGN MAINT; AIR CONDIITONING MAINT; ETC. 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING ' STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5706 VARIOUS SMALL RENOVATION AND REPAIR ITEMS THAT COME UP AT CITY BUILDINGS 105 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 322 CITY HALL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5507 FACILITIES SERVICES 9,020 8,817 0 0 TOTAL CONTRACTUAL SERVICES 9,020 8,817 0 0 5606 ELECTRIC 480,527 0 0 0 5607 GAS 243 0 0 0 5608 WATER, SEWER, GEOTHERMAL 26,290 3,121 0 0 TOTAL INTERNAL SERVICE CHARGES 507,061 3,121 0 0 ' 5706 ALTERATIONS & RENOVATIONS 6,785 0 0 0 TOTAL CAPITAL OUTLAY 6,785 0 0 0 ' TOTAL 522,866 11,937 0 0 ' 106 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 323 CAROUSEL MALL ' ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5507 FACILITIES SERVICES 13,517 0 0 0 ' TOTAL CONTRACTUAL SERVICES 13,517 0 0 0 5603 LIABILITY 53,600 0 0 0 5606 ELECTRIC 301,248 0 0 0 5608 WATER, SEWER, GEOTHERMAL 1,943 0 0 0 ' TOTAL INTERNAL SERVICE CHARGES 356,791 0 0 0 5706 ALTERATIONS & RENOVATIONS 2,150 0 0 0 TOTAL CAPITAL OUTLAY 21150 0 0 0 ' TOTAL 372,458 0 0 0 107 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 324 CUSTODIAL MAINTENANCE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 322,840 351,706 365,365 375,200 5014 SALARIES TEMP/PARTTIME 394,051 426,833 362,907 410,000 5015 OVERTIME 2,884 4,216 3,475 4,200 5018 VACATION PAY 0 2,289 1,483 0 5026 PERS RETIREMENT 21,507 23,008 23,846 24,600 5027 HEALTH & LIFE INSURANCE 46,369 53,867 57,841 60,000 5028 UNEMPLOYMENT INSURANCE 1,800 1,963 1,834 900 5029 MEDICARE 7,390 8,131 7,283 2,100 TOTAL PERSONNEL SERVICES 796,841 872,013 824,034 877,000 5111 MATERIALS & SUPPLIES 46,315 62,673 50,412 60,400 5112 SMALL TOOLS & EQUIPMENT 0 0 0 1,000 5133 EDUCATION & TRAINING 0 0 500 1,800 5171 RENTALS 18,466 17,173 13,708 23,800 5172 EQUIPMENT MAINTENANCE 0 723 0 0 TOTAL MAINTENANCE & OPERATION 64,781 80,569 64,620 87,000 5507 FACILITIES SERVICES 56,325 56,565 58,015 64,000 TOTAL CONTRACTUAL SERVICES 56,325 56,565 58,015 64,000 5601 GARAGE CHARGES 7,035 7,862 6,466 7,600 5602 WORKERS COMPENSATION 21,000 23,000 0 0 5609 VEHICLE REPLACEMENT 22,500 34,500 50,000 50,000 5612 FLEET CHGS - FUEL 4,191 5,142 5,487 5,200 TOTAL INTERNAL SERVICE CHARGES 54,726 70,504 61,953 62,800 TOTAL 972,673 1,079,651 1,008,621 1,090,800 108 r BUDGET - JUSTIFICATION 324 CUSTODIAL MAINTENANCE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 CUSTODIAL MATERIALS & SUPPLIES, SUCH AS PAPER PRODUCTS, CLEANING MATERIALS, ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 UNIFORM RENTAL ' 5507 CONTRACT SERVICES SUCH AS SWEEPING OF PARKING STRUCTURES AND BATHROOM SANITIZATION 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 109 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 325 BUILDING MAINTENANCE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 374,532 388,187 386,959 446,700 5014 SALARIES TEMP/PARTTIME -2,156 -1,302 -1,260 0 5015 OVERTIME 2,348 4,252 2,504 3,000 5018 VACATION PAY 1,296 903 2,489 0 5026 PERS RETIREMENT 23,796 24,471 23,874 28,400 5027 HEALTH & LIFE INSURANCE 41,645 44,566 43,398 45,200 5028 UNEMPLOYMENT INSURANCE 940 980 977 1,100 5029 MEDICARE 4,043 4,442 4,591 4,800 TOTAL PERSONNEL SERVICES 446,443 466,499 463,532 529,200 5111 MATERIALS & SUPPLIES 146,997 117,692 130,161 147,000 5112 SMALL TOOLS & EQUIPMENT 1,842 1,825 2,155 2,000 5132 MEETINGS & CONFERENCES 0 0 27 0 5171 RENTALS 3,199 1,355 2,177 1,400 ` 5174 PRINTING CHARGES -60 0 0 0 5181 OTHER OPERATING EXPENSES 0 0 0 100,000 TOTAL MAINTENANCE & OPERATION 151,978 120,872 134,520 250,400 5505 OTHER PROFESSIONAL SERVICES 70,900 44,945 65,850 68,300 5507 FACILITIES SERVICES 292,410 289,943 171,737 300,000 TOTAL CONTRACTUAL SERVICES 363,310 334,888 237,586 368,300 5601 GARAGE CHARGES 6,229 9,988 4,206 3,900 5602 WORKERS COMPENSATION 23,000 22,900 0 0 5606 ELECTRIC 25,145 30,359 37,084 40,000 5607 GAS 18,186 4,321 3,619 5,000 5608 WATER, SEWER, GEOTHERMAL 1,212 665 874 800 5612 FLEET CHGS - FUEL 6,238 6,974 8,935 8,900 TOTAL INTERNAL SERVICE CHARGES 80,010 75,207 54,717 58,600 5704 MISCELLANEOUS EQUIPMENT 16,595 2,504 0 0 TOTAL CAPITAL OUTLAY 16,595 2,504 0 0 5803 LEASE PAYMENTS 0 0 0 102,100 TOTAL DEBT SERVICE 0 0 0 102,100 TOTAL 1,058,336 999,970 890,356 1,308,600 110 BUDGET - JUSTIFICATION 325 BUILDING MAINTENANCE 001 GENERAL FUND ' OBJECT JUSTIFICATION 5111 MAINTENANCE MATERIALS & SUPPLIES, SUCH AS HARDWARE, LUMBER, WIRING, PLUMBING, ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 UNIFORM & EQUIPMENT RENTAL 5181 CITY' S SHARE OF SANTA FE DEPOT OPERATING COSTS 5505 METROLINK SECURITY COSTS 5507 CONTRACT SERVICES - MAINTENANCE OF ELEVATORS, ESCALATORS, COOLING TOWERS, AIR FILTERS, PEST CONTROL, PAINTING OF CITY FACILITIES AND OTHER SERVICES ON AN AS-NEEDED BASIS . ALSO INCLUDED ARE FUNDS FOR VARIOUS SMALL PROJECTS AS NEEDED ON CITY BUILDINGS 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S im ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5803 ESTIMATED LEASE PAYMENT OF COSTS ASSOCIATED WITH RENOVATION OF CAT ROOM AT ANIMAL CONTROL; FIRE STATION ROOF REPAIRS; FIRE STATION AIR CONDITIONING; "B" DTT TIT Tl" n....T, REPAIRS (POLICE DEPT. ) UlLL11VV !<VVr it 111 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 326 PARKING CONTROL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 92,711 117,849 127,542 132,800 5014 SALARIES TEMP/PARTTIME 36,918 29,110 29,937 15,100 5015 OVERTIME 0 47 0 0 5018 VACATION PAY 1,247 1,298 0 0 5026 PERS RETIREMENT 6,525 7,437 7,748 8,000 5027 HEALTH & LIFE INSURANCE 13,773 17,632 18,137 19,400 5028 UNEMPLOYMENT INSURANCE 327 371 394 300 5029 MEDICARE 996 1,433 1,828 1,500 TOTAL PERSONNEL SERVICES 152,498 175,177 185,586 177,100 5111 MATERIALS & SUPPLIES 3,465 2,291 1,860 2,000 5171 RENTALS 616 1,019 1,721 1,000 5174 PRINTING CHARGES 3,913 3,728 4,799 3,800 5175 POSTAGE 1,463 1,559 1,963 2,000 TOTAL MAINTENANCE & OPERATION 9,458 8,596 10,364 8,800 ' 5502 PROFESSIONAL/CONTRACTUAL SVCS 69,056 62,483 62,679 79,300 , TOTAL CONTRACTUAL SERVICES 69,056 62,483 62,679 79,300 5601 GARAGE CHARGES 18,421 7,842 12,331 13,900 5602 WORKERS COMPENSATION 9,000 5,000 0 0 5606 ELECTRIC 0 0 1,011 0 5608 WATER, SEWER, GEOTHERMAL 0 -10 0 0 ' 5612 FLEET CHGS - FUEL 1,741 3,282 5,741 4,300 TOTAL INTERNAL SERVICE CHARGES 29,162 16,114 19,083 18,200 TOTAL 260,174 262,370 277,712 283,400 to .rr 112 BUDGET - JUSTIFICATION R 001 GENERAL FUND 326 PARKING CONTROL OBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES-OFFICE SUPPLIES FOR ADJUDICATION OF CITATIONS AND FIELD SUPPLIES FOR PARKING ENFORCEMENT 5171 UNIFORM RENTAL 5174 PRINTING CHARGES FOR PARKING TICKETS AND CITATION PROCESSING FORMS 5175 POSTAGE FOR ADMINISTRATIVE REVIEWS, CITATION PROCESSING REQUIRED BY AB 408 5502 COSTS PAID FOR ADMINISTRATION AND PROCESSING OF PARKING CITATIONS . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . i 113 i i FINANCE DEPARTMENT ACCOUNTING/FINANCIAL STATEMENTS � PAYROLL/BENEFITS PURCHASING ACCOUNTS PAYABLE z D Z n I BUDGET 1 i { j I 1 i i FINANCE DEPARTMENT Director of Finance Barbara Pachon i i Purchasing Budget/ *Accounting Payroll/ Accts. Payable Benefits , , , , **Print Shop (2) Employees (4) Employees (5) Employees (3) Employees , , , (2) Employees *One Accounting position is reimbursed by SBETA. ** See Internal Service Funds Operating Budgets i 'I i FINANCE ACCOUNT NUMBER: 001-120 FUND: GENERAL FUND ABOUT THE DEPARTMENT -71 The Finance Department is responsible for the City's financial planning (budgeting); accounting of the City's resources; fair and accurate reporting of the City's financial position; and management and control of all of the City's financial activities. Additionally, the Finance Department provides data and analysis to assist the City Administrator, Mayor, and Common Council in formulating policies. The Finance Department provides the following support services to City Departments: accounting, accounts payable, payroll, purchasing, budgeting, and cash management. The Finance Department also administers the Printshop. i EXPENDITURES BYDIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 876,682 992,474 982,547 1,043,700 PURCHASING 178,990 178,349 156,14U 153,500 TREASURERS OFFICE 86,231 - - I - TOTAL 1,141,903 1,170,823 1,138,694 1,197,200 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED j PERSONNEL 910,037 868,844 895,901 987,300 MAINTENANCE & OPERATION 43,384 34,927 32,477 40,900 j CONTRACTUAL, SERVICES 3,563 776 272 8,400 INTERNAL SERVICE CILARGES 184,920 266,276 210,044 210,200 CAPITAL OUTLAY 0 0 0 DEBT SERVICE 0 01 0 0 CREDITBILLABLES 0 01 0 (49,600) TOTAL 1,141,904 1,170,823 1,138,6941 1,197,200 a. I 1 114 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 121 FINANCE-ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 541,748 572,052 610,821 698,100 5012 SPECIAL SALARIES 600 600 600 600 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 8,690 883 0 0 5015 OVERTIME 0 0 0 500 5026 PERS RETIREMENT 37,101 39,561 42,224 47,200 5027 HEALTH & LIFE INSURANCE 72,052 80,008 81,421 86,700 5028 UNEMPLOYMENT INSURANCE 1,387 1,443 1,538 1,600 5029 MEDICARE 6,154 6,353 7,181 8,200 TOTAL PERSONNEL SERVICES 671,331 704,500 747,385 846,500 5111 MATERIALS & SUPPLIES 6,099 8,381 8,202 7,800 5112 SMALL TOOLS & EQUIPMENT 0 0 0 500 5121 ADVERTISING 274 0 0 200 5122 DUES & SUBSCRIPTIONS 1,180 1,305 1,035 1,300 5132 MEETINGS & CONFERENCES 3,263 2,843 660 2,500 5133 EDUCATION & TRAINING 388 0 0 0 5172 EQUIPMENT MAINTENANCE 313 440 385 500 5174 PRINTING CHARGES 10,659 7,236 7,425 7,000 5175 POSTAGE 6,673 6,772 6,566 7,000 5176 COPY MACHINE CHARGES 1,932 2,056 1,921 2,500 TOTAL MAINTENANCE & OPERATION 30,781 29,032 26,195 29,300 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 0 7,400 5505 OTHER PROFESSIONAL SERVICES 200 776 272 1,000 TOTAL CONTRACTUAL SERVICES 200 776 272 8,400 5602 WORKERS COMPENSATION 4,200 7,300 3 0 5603 LIABILITY 3,800 5,100 0 0 5604 M.I.S. CHARGES - IN-HOUSE 134,600 220,300 204,400 204,300 5605 TELEPHONE SUPPORT 5,648 5,466 4,295 4,800 5613 DEPT COMPUTER CONTRIB 26,122 20,000 0 0 TOTAL INTERNAL SERVICE CHARGES 174,370 258,166 208,695 209,100 5910 CREDIT-FED & STATE PROG FUND 0 0 ., -49,600 TOTAL LESS: CREDITS/BILLABLES 0 0 0 -49,600 TOTAL 876,682 992,474 982,547 1,043,700 f BUDGET - JUSTIFICATION 121 FINANCE-ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES AND MATERIALS FOR DEPARTMENT. 5112 REPLACEMENT CALCULATORS AND SMALL OFFICE EQUIPMENT 5121 ADDITIONAL ADVERTISING FOR VACANT POSITIONS IN DEPARTMENT 5122 DUES FOR CSMFO AND GFOA. 5132 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS ANNUAL SEMINAR, HARRIS USER GROUP CONFERENCE, GFOA SEMINARS. 1 5172 MAINTENANCE AND REPAIR OF TYPEWRITERS, ADDING MACHINES, AND VARIOUS EQUIPMENT 5174 CASH RECEIPTS, INVOICES, SPECIAL PROJECT HANDOUTS, BUDGET MATERIALS, ACCOUNTS PAYABLE AND PAYROLL CHECKS 5175 ACCOUNTS PAYABLE CHECKS, INVOICES, CORRESPONDENCE, ETC. 5176 COPY MACHINE PAYMENT AND PER COPY CHARGE 5502 PROFESSIONAL AND CONTRACTUAL SERVICES/TEMPORARY STAFFING FOR SPECIAL PROJECTS . �N 5505 STUDENT INTERNS 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5910 CREDIT TO REFLECT STAFF TIME CHARGED TO SBETA EXPENDITURE BUDGET LINE ITEM DETAIL j FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 122 PINANCE-PURCHASING ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 136,244 133,868 122,015 115,800 5015 OVERTIME C 0 0 300 5026 PERS RETIREMENT 8,484 6,002 7,140 6,400 5027 HEALTH & LIFE INSURANCE 18,372 20,405 17,427 16,300 5028 UNEMPLOYMENT INSURANCE 363 334 305 300 5029 MEDICARE 1,776 1,734 1,629 1,700 TOTAL PERSONNEL SERVICES 165,239 164,344 148,516 140,800 5111 MATERIALS & SUPPLIES 2,375 2,402 1,701 3,900 , 5112 SMALL TOOLS & EQUIPMENT 0 0 0 100 5121 ADVERTISING 1,499 1,616 1,953 2,600 5122 DUES & SUBSCRIPTIONS 276 180 180 500 5132 MEETINGS & CONFERENCES 1,205 0 726 1,000 5133 EDUCATION & TRAINING 0 120 0 200 5171 RENTALS 222 208 200 300 5172 EQUIPMENT MAINTENANCE 0 0 0 100 5174 PRINTING CHARGES 413 463 491 1,000 5175 POSTAGE 2,084 906 1,031 1,900 TOTAL MAINTENANCE & OPERATION 8,074 5,895 6,282 11,600 5601 GARAGE CHARGES 11 0 35 100 5602 WORKERS COMPENSATION 2,300 5,000 0 0 5603 LIABILITY 900 1,000 0 0 5605 TELEPHONE SUPPORT 2,420 2,044 1,263 800 5612 FLEET CHGS - FUEL 46 66 51 200 TOTAL INTERNAL SERVICE CHARGES 5,677 8,110 1,349 1,100 TOTAL 178,989 178,349 156,146 153,500 117 1 BUDGET - JUSTIFICATION 122 FINANCE-PURCHASING 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES SUCH AS PENS, PENCILS, ADDING MACHINE TAPE, VARIOUS SIZE ENVELOPES, STAPLES, FORMS, ETC. 5112 CALCULATORS AND CHAIRS AND OTHER SMALL ITEMS FOR PURCHASING 5121 CONTRACTS AND NOTICE OF ANY SALE OF SURPLUS PROPERTY 5122 NATIONAL INSTITUTE OF GOVERNMENT PURCHASING (NIGP) AND THE CALIFORNIA ASSOCIATION OF PUBLIC PURCHASING OFFICERS . 5132 CAPPO CONFERENCE AND HARRIS USER GROUP CONFERENCE ' 5133 LOCAL TRAINING PUT ON BY THE PROFESSIONAL PURCHASING ORGANIZATIONS . 5171 UNIFORM RENTALS i 5172 COPY MACHINE CHARGES 5174 BUSINESS CARDS, NOTICES, SPECIAL PROJECT HANDOUTS, ETC. 5175 MAIL PURCHASE ORDERS, BIDS, CORRESPONDENCE, ETC. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . � FIRE DEPARTMENT I FIRE ADMINISTRATION EMERGENCY OPERATIONS FIRE PREVENTION i FIRE VEHICLE MAINTENANCE FIRE DISPATCH DISASTER PREPAREDNESS 3 IL FIRE DEPARTMENT Fire Chief Larry Pitzer Fire Fire Emergency Rental Hsing Administration Prevention Operations Insp Prog. (4) Employees (8) Employees (157) (8) Employees Employees Disaster Fire Vehicle Preparedness Dispatch Maintenance (1) Employee (10) Employees (4) Employees i - FIRE DEPARTMENT ACCOUNT NUMBER: 001-200 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Fire Department provides protection of life & property from fire and other disasters; provides emergency medical services; conducts safety inspections of businesses; educates the public through school and disaster preparedness programs; responds to hazardous materials incident scenes; provides aircraft rescue and firefighting; and is responsible for City wide disaster preparedness. EXPENDITURES BY DIVISION 2001-02 _2002-03 2003-04 2004-05 DIVISI0N _ ACTUAL _ ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,478,548 1,488,170 1,149,912 1,374,100 EM ERGENCY OPERATIONS 17,918,505 20,308,105 21,891,899 23,775,600 FIRE PREVENTION 656,964 686,534 741,335 723,600 FIRE VEHICLE MAINTENANCE 373,905 394,534 449,811 414,800 FIRE DISPATCH 531,458 555,479 565,237 556,100 DISASTER PREPAREDNESS 82,439 90,638 53,752 26,200 FIRE RENTAL INSPECTION - - - 503,300 TOTAL 21,041,819 23,523,460 24,851,946 27,373,700 a EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED r PERSONNEL 18,249,977 20,430,754 22,611,052 24,533,500 MAINTENANCE &OPERATION 468,683 504,590 505,970 578,400 CONTRACTUAL SERVICES 68,069 43,765 71,548 268,900 INTERNAL SERVICE CHARGES 1,473,791 1,630,068 989,578 1,162,700 CAPITAL OUTLAY 60,545 47,130 19,313 152,000 DEBT SERVICE 720,754 867,153 654,486 678,200 TOTAL 1 21,041,8191 23,523,4601 24,851,9471 27,373,700 it 9 11� EMENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 201 FIRE-ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 299,946 264,347 278,645 318,600 5012 SPECIAL SALARIES 3,000 3,000 3,000 3,000 5015 OVERTIME 856 555 283 500 5026 PERS RETIREMENT 25,962 27,514 42,563 56,100 5027 HEALTH & LIFE INSURANCE 29,766 25,926 30,834 40,500 5028 UNEMPLOYMENT INSURANCE 760 670 707 800 5029 MEDICARE 4,175 3,488 3,694 4,300 TOTAL PERSONNEL SERVICES 364,465 325,500 359,727 423,800 i 5111 MATERIALS & SUPPLIES 8,074 8,413 10,099 11,400 Ad 5112 SMALL TOOLS & EQUIPMENT 366 986 1,031 1,000 5121 ADVERTISING 276 221 0 200 5122 DUES & SUBSCRIPTIONS 1,427 1,601 958 1,200 5132 MEETINGS & CONFERENCES 892 989 403 1,000 5133 EDUCATION & TRAINING 479 998 62 400 5171 RENTALS 6,006 3,984 5,470 71400 5172 EQUIPMENT MAINTENANCE 517 180 162 200 5174 PRINTING CHARGES 2,463 603 906 1,500 5175 POSTAGE 4,290 4,401 5,252 6,600 5176 COPY MACHINE CHARGES 6,303 6,326 5,957 6,600 5183 MANAGEMENT ALLOWANCE 500 583 537 600 TOTAL MAINTENANCE & OPERATION 31,594 29,285 30,836 38,100 5505 OTHER PROFESSIONAL SERVICES 45,406 38,208 61,794 103,700 TOTAL CONTRACTUAL SERVICES 45,406 38,208 61,794 103,700 5602 WORKERS COMPENSATION 4,000 5,000 0 0 5603 LIABILITY 105,200 105,200 0 0 5604 M.I.S. CHARGES - IN-HOUSE 420,400 473,500 374,900 478,500 5605 TELEPHONE SUPPORT 65,593 69,511 55,669 47,500 5606 ELECTRIC 122,843 116,436 112,480 150,000 5607 GAS 13,813 13,554 17,396 15,800 5608 WATER, SEWER, GEOTHERMAL 16,696 15,394 17,932 16,700 5609 VEHICLE REPLACEMENT 65,400 71,100 100,000 100,000 5612 FLEET CHGS - FUEL 0 0 18,732 0 TOTAL INTERNAL SERVICE CHARGES 813,945 869,696 697,110 808,500 5702 COMPUTER EQUIPMENT 0 0 446 0 TOTAL CAPITAL OUTLAY 0 0 446 0 5802 DEBT SERVICE INTEREST 223,138 225,481 0 0 TOTAL DEBT SERVICE 223,138 225,481 0 0 TOTAL 1,478,548 1,488,170 1,149,912 1,374,100 120 BUDGET - JUSTIFICATION 201 FIRE—ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 OFFICE SUPPLIES : PAPER, ENVELOPES, PENS, PENCILS, MISC SUNDRY SUPPLIES 5112 SMALL TOOLS AND EQUIPMENT 5121 ADVERTISING 5122 IAFC, CA AND LOCAL FIRE CHIEF ASSOCIATIONS, JEMS, MMASC 5132 SBCO FIRE CHIEFS MEETINGS, CA FIRE CHIEFS ASSOCIATION, MEETING SUPPLIES 5133 VARIOUS ONE—DAY EDUCATION/TRAINING CLASSES FOR ADMINISTRATION STAFF 5171 CLEANING SERVICES FOR TOWELS, MOPS AND UNIFORMS FOR ADMIN/SHOP a 5172 EQUIPMENT MAINTENANCE ON TYPEWRITERS, DICTAPHONE/RECORDING MACHINES 5174 FORMS, COPIES, BUSINESS CARDS, OUTSIDE PRINT SERVICES 5175 POSTAGE (UPS, POST OFFICE, CITY HALL) 5176 MAINT. AGREEMENTS AND USAGE CHARGES (WHEN APPLICABLE) ON PHOTOCOPIERS IN ADMINISTRATION, B/C OFFICE, STATION 224 , PREVENTION AND SHOP 5183 MANAGEMENT ALLOWANCE 5505 BILLING SERVICES CONTRACT AND CREDIT CARD TERMINAL FEES 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE—BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE—BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGEBACKS BASED ON ACTUAL COSTS) 1�2 BUDGET - JUSTIFICATION 201 FIRE-ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 122 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 l FUND 001 GENERAL FUND DIVISION 202 EMERGENCY OPERATIONS ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 11,082,720 11,977,926 12,258,007 13,042,800 l 5012 SPECIAL SALARIES 223,120 233,325 235,076 228,000 5013 AUTOMOBILE ALLOWANCE 3,000 250 0 0 5015 OVERTIME 3,019,149 3,840,309 4,401,232 4,185,300 5018 VACATION PAY 51,839 573 0 0 5026 PERS RETIREMENT 1,138,730 1,502,531 2,590,891 3,436,300 +� 5027 HEALTH & LIFE INSURANCE 831,435 960,265 1,042,646 1,170,600 5028 UNEMPLOYMENT INSURANCE 36,156 40,131 43,358 30,900 5029 MEDICARE 101,079 120,003 135,766 110,500 TOTAL PERSONNEL SERVICES 16,487,227 18,675,313 20,706,977 22,204,400 5111 MATERIALS & SUPPLIES 146,732 145,882 133,688 168,900 5112 SMALL TOOLS & EQUIPMENT 46,613 27,725 23,912 29,000 5122 DUES & SUBSCRIPTIONS 563 637 749 900 5132 MEETINGS & CONFERENCES 240 817 680 700 5133 EDUCATION & TRAINING 14,057 14,000 12,174 14,000 4 5171 RENTALS 670 19 0 0 5172 EQUIPMENT MAINTENANCE 10,251 8,141 8,922 9,000 5174 PRINTING CHARGES 2,911 593 1,510 1,500 5179 DUMP/WASTE FEES 221 400 550 600 5181 OTHER OPERATING EXPENSES 28,633 46,655 33,795 46,700 TOTAL MAINTENANCE & OPERATION 250,892 244,869 215,979 271,300 5505 OTHER PROFESSIONAL SERVICES 22,613 5,557 6,854 160,000 5506 LANDSCAPE CONTRACTS 0 0 2,850 0 TOTAL CONTRACTUAL SERVICES 22,613 5,557 9,704 160,000 5601 GARAGE CHARGES 32 0 0 0 5602 WORKERS COMPENSATION 326,900 416,900 0 0 5610 COMMUNICATION SHOP 193,000 192,800 188,700 185,400 5612 FLEET CHGS - FUEL 83,314 90,872 103,768 135,400 5613 DEPT COMPUTER CONTRIB 0 2,000 0 0 TOTAL INTERNAL SERVICE CHARGES 603,246 702,572 292,468 320,800 4tw 5702 COMPUTER EOUIPMENT 0 0 0 10,500 5703 COMMUNICATIONS EQUIPMENT 0 0 0 61,200 5704 MISCELLANEOUS EQUIPMENT 56,911 38,121 12,284 69,200 TOTAL CAPITAL OUTLAY 56,911 38,121 12,284 140,900 5803 LEASE PAYMENTS 497,616 641,672 654,486 678,200 i TOTAL DEBT SERVICE 497,616 641,672 654,486 678,200 ti t TOTAL 17,918,505 20,308,105 21,891,899 23,775,600 123 BUDGET - JUSTIFICATION 202 EMERGENCY OPERATIONS 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES : UNIFORMS, SAFETY CLOTHING, BRUSH GEAR, MISC. SUPPLIES 5112 BREATHING APPARATUS REPAIR, FIRE HOSE AND NOZZLE REPAIR/REPLACEMENTS/ PARTS/COMPONENTS/PACKS, MISC. TOOLS 5122 S .A. F.E.R. , S .B.C.H.R.A. , SO CAL TRAINING OFFICERS ASSOCIATION, SAN BERNARDINO COUNTY FIRE CHIEFS ASSOCIATION; SB COUNTY FIRE LIBRARY MEMBERSHIP 5132 MEETINGS & CONFERENCES 5133 ALL EMERGENCY OPERATIONS TRAINING, NATIONAL FIRE ACADEMY-MEALS ONLY FOR CHIEF OFFICERS, TRAINING MANUALS, HAZ-MAT TRAINING, CHIEF OFFICERS EDUCATION WORKSHOPS 5172 EQUIPMENT MAINTENANCE 5179 DUMP/WASTE MANDATORY FEES 5181 CONTROLLED SUBSTANCES, GLOVES AND OTHER EMS PROGRAM SUPPORT SUPPLIES, EQUIPMENT AND MATERIALS, PARAMEDIC, CPR, AND EMT RECERTIFICATIONS 5505 HAZ-MAT MANDATORY ANNUAL PHYSICALS; CITY' S SHARE OF ARFF TRI-AGENCY JPA $150, 000 . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5702 MOBILE DATA COMPUTER FOR VERDEMONT STATION 5703 12 PERSONNEL COMMUNICATION RADIOS FOR NEW STAFF AT VERDEMONT STATION 5704 STATION FURNISHINGS ($9, 200) ; 12 SCBA FOR STAFF AT VERDEMONT STATION ($60, 000) . 5803 DEBT SERVICE ON 8 APPARATUS (7-ENGINES, 1-LADDER TRUCK) ($377, 400) AND 3 WILDLAND UNITS ($111 , 500) -COST TO BE REIMBURSED WITH CDBG FUNDS . 1 PIERCE FIRE TRUCK FOR VERDEMONT STATION ($50, 400) . ADDITIONAL APPARATUS WAS PURCHASED USING REVENUE FROM AMR CONTRACT TO PAY FOR THE LEASE COST WHICH ARE $138, 900 . 124 EEPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 203 FIRE PREVENTION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 484,405 504,687 557,514 526,400 5012 SPECIAL SALARIES 2,850 1,800 1,800 1,800 5014 SALARIES TEMP/PARTTIME 0 0 331 0 5015 OVERTIME 26,386 16,711 16,066 15,500 i 5018 VACATION PAY 881 0 0 0 5026 PERS RETIREMENT 38,098 44,679 68,278 80,100 5027 HEALTH & LIFE INSURANCE 38,766 42,860 50,818 45,600 5028 UNEMPLOYMENT INSURANCE 1,290 1,308 1,454 1,400 sk 5029 MEDICARE 5,600 6,766 7,501 6,400 4x TOTAL PERSONNEL SERVICES 598,275 618,811 703,762 677,200 5111 MATERIALS & SUPPLIES 9,980 9,937 8,477 10,500 5112 SMALL TOOLS & EQUIPMENT 1,314 2,580 939 2,000 5121 ADVERTISING 1,955 4,632 3,821 3,900 5122 DUES & SUBSCRIPTIONS 1,641 1,452 1,643 2,000 5132 MEETINGS & CONFERENCES 645 1,144 174 1,500 5133 EDUCATION & TRAINING 9,599 10,135 6,058 10,000 5172 EQUIPMENT MAINTENANCE 414 356 347 500 5174 PRINTING CHARGES 7,563 6,331 7,539 6,000 5181 OTHER OPERATING EXPENSES 2,679 1,864 2,260 2,500 TOTAL MAINTENANCE & OPERATION 35,789 38,431 33,257 38,900 5505 OTHER PROFESSIONAL SERVICES 0 0 0 4,500 TOTAL CONTRACTUAL SERVICES 0 0 0 4,500 ho 5602 WORKERS COMPENSATION 14,000 14,000 0 0 5613 DEPT COMPUTER CONTRIB 8,900 9,200 0 0 TOTAL INTERNAL SERVICE CHARGES 22,900 23,200 0 0 5702 COMPUTER EQUIPMENT 0 0 0 3,000 5704 MISCELLANEOUS EQUIPMENT 0 6,092 0 0 5706 ALTERATIONS & RENOVATIONS 0 0 4,316 0 TOTAL CAPITAL OUTLAY 0 6,092 4,316 3,000 TOTAL 656,964 686,534 741,335 723,600 ` �. 125. BUDGET - JUSTIFICATION 203 FIRE PREVENTION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 ARSON PROGRAM SUPPLIES, FILM, BATTERIES AND TAPES, FILM PROCESSING, CA PENAL CODE, NFPA, TITLE 24 , BOOKS AND CD- S, MISC OFFICE SUPPLIES AND BADGES, CFC, CBC 5112 MISCELLANEOUS SMALL TOOLS AND EQUIPMENT 5121 FIRE PREVENTION WEEK SUPPLIES, PUBLIC EDUCATION SUPPLIES 5122 NFPA, ICBO, CSFM, SBCFCA, SO CAL. FPO ' S, SBCFAIA, CCAI, CAL CHIEFS AND IAFC DUES/SUBSCRIPTIONS 5132 SO CA & SB CO FIRE INSPECTORS, SBCO FIRE/ARSON, SBCO FIRE CHIEFS, ICBO FIRE CODE CONFERENCE 5133 CA FIRE CHIEFS FPO CONFERENCE, CCAI, CSTI, CONTINUING EDUCATION,ADVANCED TRAINING, CLETS . 5172 VARIOUS EQUIPMENT MAINTENANCE 5174 MISC FORMS, STATIONARY, ENVELOPES, BUSINESS CARDS. 5181 ARSON DOG PROGRAM-FOOD, VET FEES, SUPPLIES, TRAINING, ANNUAL RECERTIFICATION 5505 ARCHIVING/IMAGING SERVICES 5702 ACCELA PROGRAM (PERMITS PLUS) SOFTWARE AND IMPLEMENTATION COSTS . 126 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 204 FIRE VEHICLE MAINTENANCE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 183,125 159,144 185,730 192,300 5015 OVERTIME 9,627 10,331 10,402 11,600 5018 VACATION PAY 0 0 896 0 5026 PERS RETIREMENT 11,367 10,663 12,260 12,700 5027 HEALTH & LIFE INSURANCE 16,934 17,534 20,367 20,800 5028 UNEMPLOYMENT INSURANCE 482 424 492 500 5029 MEDICARE 1,352 1,741 2,142 2,100 TOTAL PERSONNEL SERVICES 222,888 199,837 232,290 240,000 5111 MATERIALS & SUPPLIES 110,694 155,974 141,609 132,600 5112 SMALL TOOLS & EQUIPMENT 223 969 3,357 3,000 5113 MOTOR FUEL & LUBRICANTS 7,003 5,983 7,650 7,500 5132 MEETINGS & CONFERENCES 70 40 195 200 5133 EDUCATION & TRAINING 2,375 2,829 2,485 2,500 5172 EQUIPMENT MAINTENANCE 1,176 2,374 2,309 2,400 5173 OUTSIDE VEHICLE MAINTENANCE 16,792 12,713 57,599 22,000 TOTAL MAINTENANCE & OPERATION 138,333 180,881 215,205 170,200 5505 OTHER PROFESSIONAL SERVICES 50 0 50 100 TOTAL CONTRACTUAL SERVICES 50 0 50 100 5602 WORKERS COMPENSATION 9,000 9,000 0 0 5613 DEPT COMPUTER CONTRIB 0 1,900 0 0 TOTAL INTERNAL SERVICE CHARGES 9,000 10,900 0 0 5704 MISCELLANEOUS EQUIPMENT 3,634 2,916 2,267 4,500 TOTAL CAPITAL OUTLAY 3,634 2,916 2,267 4,500 TOTAL 373,905 394,534 449,811 414,800 127 BUDGET - JUSTIFICATION r 204 FIRE VEHICLE MAINTENANCE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 VEHICLE MAINTENANCE TOOLS, PARTS, EQUIPMENT 5112 SMALL TOOLS AND EQUIPMENT 5113 LUBRICANTS 5132 FIRE MECHANIC ASSOCIATION, NAEVT 5133 FIRE MECHANIC ACADEMY, ONE DAY TECHNICAL SEMINARS/CLASSES FOR SHOP PERSONNEL 5172 EQUIPMENT MAINTENANCE ON SMALL TOOLS AND EQUIPMENT 5173 WHEEL ALIGNMENTS, AIR CONDITIONING AND EXHAUST SYSTEM REPAIR/SERVICE, ENGINE AND TRANSMISSION WORK, HYDRAULIC WORK AND MISC. SERVICE AND REPAIR 5505 DMV PHYSICALS 5704 HEAVY DUTY 1" AIR IMPACT WRENCH, PORTABLE EXHAUST EXTRACTION MACHINE. .rt 128 EXPENDITURE BUDGET LINE ITEM DETAIL " FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 205 lIRB DISPATCH i - ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 F 5011 SALARIES PERM/FULLTIME 358,190 405,301 425,688 435,300 ,i 3 5012 SPECIAL SALARIES 4,415 5,145 5,940 5,900 5014 SALARIES TEMP/PARTTIME 41,136 19,865 20,627 0 t 5015 OVERTIME 36,777 27,204 33,249 31,300 5018 VACATION PAY 0 804 0 0 F 5026 PERS RETIREMENT 23,947 25,776 26,968 27,600 5027 HEALTH & LIFE INSURANCE 32,630 37,871 40,412 42,300 5028 UNEMPLOYMENT INSURANCE 1,098 1,146 1,226 1,100 i 5029 MEDICARE - 5,714 6,025 6,536 5,900 - TOTAL PERSONNEL SERVICES 503,909 529,137 560,648 549,400 5111 MATERIALS & SUPPLIES 1,644 2,099 1,661 3,000 16 5112 SMALL TOOLS & EQUIPMENT 100 53 419 100 5122 DUES & SUBSCRIPTIONS 65 85 0 100 j F- 5133 EDUCATION & TRAINING 2,143 2,331 2,510 3,000 5172 EQUIPMENT MAINTENANCE 897 74 0 500 i TOTAL MAINTENANCE & OPERATION 4,849 4,642 4,589 6,700 5602 WORKERS COMPENSATION 20,000' 20,000 0 0 i 5613 DEPT COMPUTER CONTRIB 2,700 1,700 0 0 TOTAL INTERNAL SERVICE CHARGES 22,700 21,700 0 0 TOTAL 531,458 555,479 565,237 556,100 i i 1 A j 2 3 9 129 BUDGET - JUSTIFICATION 205 FIRE DISPATCH 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES 5112 FILE CABINET 5122 APCO MEMBERSHIP 5133 EDUCATIONAL & TRAINING 5172 HEADSET REPAIRS, OFFICE MACHINE REPAIRS AS NEEDED 4 . 130 w EBPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 206 DISASTER PREPAREDNESS ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 64,920 70,943 41,948 16,000 5026 PERS RETIREMENT 3,246 3,547 1,576 800 5027 HEALTH & LIFE INSURANCE 3,939 6,456 3,407 2,700 5028 UNEMPLOYMENT INSURANCE 162 177 105 100 5029 MEDICARE 945 1,033 610 300 TOTAL PERSONNEL SERVICES 73,213 82,156 47,648 19,900 5111 MATERIALS & SUPPLIES 2,107 967 1,387 600 5112 SMALL TOOLS & EQUIPMENT 385 2,612 987 1,000 5122 DUES & SUBSCRIPTIONS 365 150 200 500 5132 MEETINGS & CONFERENCES 1,466 749 1,221 1,900 5133 EDUCATION & TRAINING 2,171 1,199 1,400 1,000 5172 EQUIPMENT MAINTENANCE 0 0 94 100 5174 PRINTING CHARGES 682 777 784 1,000 5175 POSTAGE 50 29 31 200 TOTAL MAINTENANCE & OPERATION 7,226 6,482 6,104 6,300 5602 WORKERS COMPENSATION 2,000 2,000 0 0 fto TOTAL INTERNAL SERVICE CHARGES 2,000 2,000 0 0 TOTAL 82,439 90,638 53,752 26,200 131 BUDGET - JUSTIFICATION 206 DISASTER PREPAREDNESS 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MISCELLANEOUS OFFICE SUPPLIES 5112 SMALL TOOLS AND EQUIPMENT 5122 IAEM ASSOCIATION DUES 5132 IAEM ANNUAL CONFERENCES 5133 CALIFORNIA SPECIALIZED TRAINING INSTITUTE 5172 MAINTENANCE OF AUDIO VISUAL AND OFFICE EQUIPMENT 5174 PUBLIC LITERATURE : CITY AND PUBLIC INFORMATION 5175 POSTAGE w v 132 BUDGET - JUSTIFICATION 207 FIRE RENTAL INSPECTION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FILM, OFFICE SUPPLIES, FIRE CODE BOOKS, REFERENCE BOOKS 5112 DESKS, CHAIRS, FILING CABINETS, CAMERAS, FLASH LIGHTS, STORAGE CONTAINERS, HT RADIOS. 5122 SCFPOA DUES, SBCFPO DUES, FIRE RELATED SUBSCRIPTIONS. 5132 SO. CA FIRE PREVENTION OFFICER MEETINGS, SBCO FIRE INSPECTOR MEETINGS . 5171 MONTHLY PAGER ACCESS COSTS AND PURCHASE OF PAGERS FOR 7 EMPLOYEES . 5174 COSTS FOR PRINTING OF STATEMENT/LETTER/NOTIFICATIONS . 5505 ADMINISTRATIVE COST TO PLACE PROPERTY LIENS . 5704 MISC. FURNITURE/EQUIPMENT COSTS FOR START-UP OF PROGRAM. 133 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 207 FIRE RENTAL INSPECTION ACCOUNT OBJECT 4 TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 0 0 0 351,900 5015 OVERTIME 0 0 0 5,000 5026 PERS RETIREMENT 0 0 0 24,700 5027 HEALTH & LIFE INSURANCE 0 0 0 31,200 5028 UNEMPLOYMENT INSURANCE 0 0 0 900 5029 MEDICARE 0 0 0 5,100 TOTAL PERSONNEL SERVICES 0 0 0 418,800 5111 MATERIALS & SUPPLIES 0 0 0 8,200 5112 SMALL TOOLS & EQUIPMENT 0 0 0 17,000 5122 DUES & SUBSCRIPTIONS 0 0 0 5,600 5132 MEETINGS & CONFERENCES 0 0 0 3,000 5133 EDUCATION & TRAINING 0 0 0 3,700 5171 RENTALS 0 0 0 1,000 5174 PRINTING CHARGES 0 0 0 5,400 5175 POSTAGE 0 0 0 3,000 TOTAL MAINTENANCE & OPERATION 0 0 0 46,900 5505 OTHER PROFESSIONAL SERVICES 0 0 0 600 TOTAL CONTRACTUAL SERVICES 0 0 0 600 5609 VEHICLE REPLACEMENT 0 0 0 26,400 5612 FLEET CHGS - FUEL 0 0 0 7,000 TOTAL INTERNAL SERVICE CHARGES 0 0 0 33,400 5704 MISCELLANEOUS EQUIPMENT 0 0 0 3,600 TOTAL CAPITAL OUTLAY 0 0 0 3,600 TOTAL 0 0 0 503,300 IT I 134 BUDGET - JUSTIFICATION 207 FIRE RENTAL INSPECTION 001 GENERAL FUND r OBJECT JUSTIFICATION 5111 FILM, OFFICE SUPPLIES, FIRE CODE BOOKS, REFERENCE BOOKS 5112 DESKS, CHAIRS, FILING CABINETS, CAMERAS, FLASH LIGHTS, STORAGE CONTAINERS, HT RADIOS . 5122 SCFPOA DUES, SBCFPO DUES, FIRE RELATED SUBSCRIPTIONS . 5132 SO. CA FIRE PREVENTION OFFICER MEETINGS, SBCO FIRE INSPECTOR MEETINGS . 5171 MONTHLY PAGER ACCESS COSTS AND PURCHASE OF PAGERS FOR 7 EMPLOYEES . 5174 COSTS FOR PRINTING OF STATEMENT/LETTER/NOTIFICATIONS. 5505 ADMINISTRATIVE COST TO PLACE PROPERTY LIENS . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE, AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5704 MISC. FURNITURE/EQUIPMENT COSTS FOR START-UP OF PROGRAM. 135 m z m GENERAL GO VERNMENT 0 m • z m z NON—DEPARTMENTAL EXPENDITURES FINE ARTS CULTURAL AFFAIRS ii a { l ' GENERAL GOVERNMENT City Administrator Fred Wilson Finance Department I� GENERAL GOVERNMENT ACCOUNT NUMBER: 001-090 FUND: GENERAL FUND ABOUT THE DEPARTMENT General Government consists of two sections: 1.) Fine Arts & Cultural Affairs; and 2.) Non- Departmental. Funds budgeted for Fine Arts support various programs that aid the City in improving its community, developing and enhancing the cultural and aesthetic values of the City, and developing the civic affairs of the City. The Non-Departmental budget identifies and accounts for citywide program costs which are not directly applicable to any one department. EXPENDITURES BYDIHSION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED FINE ARTS &CULTURAL AFFAIRS 217,523 227,630 230,272 287,000 NON-DEPARTMENTAL 1,944,818 921,656 6,363,615 11,937,800 TOTAL 2,162,341 1,149,286 6,593,887 12,224,800 I EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL (1,901,474) (2,082,145) (2,138,169) 2,830,000 MAINTENANCE & OPERATION 2,064,904 1,114,283 1,199,452 970,500 CONTRACTUAL SERVICES 897,489 968,547 920,085 874,500 INTERNAL SERVICE CHARGES 0 0 4,271,700 4,580,700 CAPITAL OUTLAY 0 236,433 0 0 DEBT SERVICE 1,101,422 912,168 2,340,819 2,969,100 TOTAL 2,162,341 1,149,286 6,593,887 12,224,800 I ZXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 091 FINE ARTS AND CULTURAL AFFAIRS ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5185 FINE ARTS FUNDING 76,257 98,962 133,500 133,500 5186 CIVIC AND PROMOTIONAL 141,266 128,668 96,772 153,500 TOTAL MAINTENANCE & OPERATION 217,523 227,630 230,272 287,000 TOTAL 217,523 227,630 230,272 287,000 lk 137 EEPENDITURE BUDGET LINE ITEM DETAIL ZISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 092 NON-DEPARTMENTAL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 0 0 0 2,270,000 5024 PERS RETIREES HEALTH 91,559 68,178 95,240 160,000 5026 PERS RETIREMENT 695 1,387 1,978 0 5027 HEALTH & LIFE INSURANCE -393 1,720 2,303 400,000 5028 UNEMPLOYMENT INSURANCE 22 44 47 0 5030 PERS SURPLUS ASSET -1,993,357 -2,153,473 -2,237,737 0 TOTAL PERSONNEL SERVICES -1,901,474 -2,082,145 -2,138,169 2,830,000 5111 MATERIALS & SUPPLIES 16,566 9,175 10,230 10,000 5122 DUES & SUBSCRIPTIONS 82,951 102,485 82,400 108,500 5133 EDUCATION & TRAINING 10,541 17,655 19,967 18,000 5166 UUT REBATE PROGRAM 1,315,952 0 7,735 0 5174 PRINTING CHARGES 22,055 15,806 12,179 12,000 5175 POSTAGE 1,217 1,393 1,413 1,500 5181 OTHER OPERATING EXPENSES 3,014 43,626 27,138 142,000 5182 BAD DEBTS/UNCOLLECTIBLE ACCTS 14,274 707 314 10,000 5184 LOW INCOME REBATES 4,008 2,880 2,889 4,000 5186 CIVIC AND PROMOTIONAL 88,300 93,055 88,300 88,300 5192 OJT ON THE JOB TRAINING 85 0 0 0 5193 GRANT MATCH 0 250,000 385,400 0 5197 ADMINISTRATIVE SERVICE 288,419 349,872 331,215 289,200 TOTAL MAINTENANCE & OPERATION 1,847,381 886,653 969,180 683,500 5502 PROFESSIONAL/CONTRACTUAL SVCS 449,862 548,547 515,985 475,500 5503 LITIGATION-OUTSIDE ATTORNEYS 27.628 0 0 0 5505 OTHER PROFESSIONAL SERVICES 420,000 420,000 404,100 399,000 TOTAL CONTRACTUAL SERVICES 897,489 968,547 920,085 874,500 5602 WORKERS COMPENSATION 0 0 2,964,000 3,054,200 5603 LIABILITY 0 0 1,307,700 1,526,500 TOTAL INTERNAL SERVICE CHARGES 0 0 4,271,700 4,580,700 5720 LAND 0 236,433 0 0 TOTAL CAPITAL OUTLAY 0 236,433 0 0 5802 DEBT SERVICE INTEREST 196,389 0 0 303,200 5803 LEASE PAYMENTS 905,033 912,168 2,340,819 2,665,900 TOTAL DEBT SERVICE 1,101,422 912,168 2,340,819 2,969,100 TOTAL 1,944,818 921,656 6,363,615 11,937,800 138 BUDGET - JUSTIFICATION 092 NON-DEPARTMENTAL 001 GENERAL FUND OBJECT JUSTIFICATION 5011 SAFETY CHARTER 186 COSTS AND MOU NEGOTIATIONS 5111 CITY SERVICE PINS; MISC. SUPPLIES 5122 LEAGUE OF CALIF. CITIES; US CONFERENCE OF MAYORS; SANBAG; SISTER CITIES INTERNATIONAL; LAFCO DUES, SLAG DUES, NATIONAL LEAGUE OF CITIES, ETC. .. 5133 EDUCATION REIMBURSEMENTS FOR ALL CITY EMPLOYEES 5174 PRINTING COSTS FOR BUDGETS AND OTHER CITY DOCUMENTS 5175 POSTAGE FOR LOW-INCOME UTILITY TAX PROGRAM; MISC. CORRESPONDENCE 5181 FUNDING FOR EMPLOYEE RECOGNITION PROGRAM $2 , 000; $135, 000 FOR CITY' S PORTION OF SALES TAX SHARING AGREEMENTS ; $5, 000 TO EDA FOR ADMINISTRATION OF SALES TAX AGREEMENT. 5182 WRITE OFF OF UNCOLLECTED BAD DEBT 5184 UTILITY TAX REBATES FOR LOW-INCOME PROGRAM 5186 FUNDING FOR COMMUNITY AGAINST DRUG ($18, 300) ; FUNDING FOR INLAND EMPIRE SYMPHONY ($70, 000) 5197 BALANCE OF EXPENDITURES TO BE SHIFTED FROM EDA TO THE CITY WHICH INCLUDES $178 , 000 FOR THE 1999 SOUTH VALLE COP DEBT PAYMENT DUE IN FY04/05;AND $107, 000 TO THE RADISSON FROM TOT; AND $42 , 000 TO BE NEGOTIATED. 5502 SALES TAX AUDITORS/CONSULTANTS; UTILITY TAX CONSULTANT; AUDIT SERVICES; STATE MANDATED COST PROGRAM CONSULTANTS; LOBBYIST COSTS; MISC. CONSULTANT COSTS; HEARING OFFICER FOR CODE COMPLIANCE; EXECUTIVE RECRUITMENT COST; BUSINESS UUT REBATES; PARS ADMINISTRATION COSTS; ALSO INCLUDES $25, 000 FOR UPDATED COST ALLOCATION STUDY. 5505 TOT PAYMENT TO CONVENTION AND VISITORS BUREAU (CVB) 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INCCUDING STAFF TIME) RELATED TO THE GENERAL FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . WIN 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THE GENERAL FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 139 BUDGET - JUSTIFICATION �( 092 NON-DEPARTMENTAL 001 GENERAL FUND OBJECT JUSTIFICATION 5802 TRAN INTEREST COST AND COST OF ISSUANCE 5803 DEBT SERVICE PAYMENTS FOR CITY HALL $999, 600 ; CENTRAL LIBRARY $664 , 400 ; MAIN FIRE STATION $221, 400 ; ANTICIPATED DEBT FOR VERDEMONT STATION$ $143 , 600 ; POLICE COP $494 , 700 ; CA INFRASTRUCTURE LOAN FOR HUB PROJECT $142 , 200 . 140 HUMAN RESOURCES RECRUITMENTS 3 D 2 2 v C c i c EMPLOYEE BENEFITS v ADMINISTRATION EMPLOYEE RELATIONS AND NEGOTIATIONS EMPLOYEE TRAINING CLA SSIFICA TION AND COMPENSATION HUMAN RESOURCES Director of Human Resources Linn Livingston r-------------------- ; ; Risk Management; Personnel Services L----------------r---------------- � ; , -°----------------t *Workers Comp *Liabililty E (4.5) Employees L--------------------------------j L---------------i---------------- � i r----------°--- °-----------t r--------------------------------t i 1(5.25) Employees; 1(2.25) Employees; *See Other City Operating Budgets r I HUMAN RESOURCES ACCOUNT NUMBER: 001-110 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Human Resources Department is comprised of two divisions; Administration/Personnel Services and Risk Management. Services provided by the Administration/Personnel Services Division include recruitments; administration of employee benefits; classification and ' compensation; tuition reimbursement program; employee relations and negotiations; grievance hearings; new employee processing and employee separations. The Risk Management Division services include insurance, liability claims, loss control and workers' compensation. EXPENDITURES BY DIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 355,118 438,105 330,621 378,500 EMPLOYEE TRAINING 48,274 27,802 - - TOTAL 403,392 465,907 1 330,621 378,500 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 274,019 338,997 261,828 317,000 MAINTENANCE & OPERATION 50,522 41,632 42,404 40,700 CONTRACTUAL SERVICES 36,798 41,486 5,762 500 INTERNAL SERVICE CHARGES 42,053 43,792 20,627 20,300 j CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 TOTAL 403,392 465,907 330,621 378,500 r I I 141 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 111 HUMAN RESOURCES ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 228,417 280,594 215,626 261,300 5013 AUTOMOBILE ALLOWANCE 1,800 750 1,800 1,800 5026 PERS RETIREMENT 14,373 16,427 13,927 17,200 5027 HEALTH & LIFE INSURANCE 25,501 36,425 27,078 33,000 5028 UNEMPLOYMENT INSURANCE 575 704 544 700 5029 MEDICARE 3,352 4,096 2,853 3,000 TOTAL PERSONNEL SERVICES 274,019 338,997 261,828 317,000 5111 MATERIALS & SUPPLIES 2,833 2,940 3,115 2,300 5121 ADVERTISING 21,266 21,522 21,507 20,000 5122 DUES & SUBSCRIPTIONS 1,360 1,689 1,592 1,400 5132 MEETINGS & CONFERENCES 2,435 606 2,538 2,400 5133 EDUCATION & TRAINING 1,113 1,030 3,751 3,800 5171 RENTALS 261 - 492 9 0 5172 EQUIPMENT MAINTENANCE 0 106 276 500 5174 PRINTING CHARGES 6,700 5,135 5,337 6,200 5175 POSTAGE 1,987 2,688 2,201 1,500 5176 COPY MACHINE CHARGES 767 1,278 2,046 2,000 5183 MANAGEMENT ALLOWANCE 324 107 30 600 TOTAL MAINTENANCE & OPERATION 39,046 37,596 42,404 40,700 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 17,360 5,379 0 5505 OTHER PROFESSIONAL SERVICES 0 360 383 500 TOTAL CONTRACTUAL SERVICES 0 17,720 5,762 500 5601 GARAGE CHARGES 425 0 0 0 ' 5602 WORKERS COMPENSATION 2,600 4,100 0 0 5603 LIABILITY 11,500 14,900 0 0 5604 M.I.S. CHARGES - IN-HOUSE 21,700 19,200 15,900 16,100 5605 TELEPHONE SUPPORT 5,828 5,593 4,727 4,200 TOTAL INTERNAL SERVICE CHARGES 42,053 43,793 20,627 20,300 TOTAL 355,118 438,105 330,621 378,500 142 ' BUDGET - JUSTIFICATION 111 HUMAN RESOURCES 001 GENERAL FUND OBJECT JUSTIFICATION ' 5111 GENERAL SUPPLIES INCLUDING PAPER, PENS, TAPES, FOLDERS . 5121 ADVERTISING: RECRUITMENT ADVERTISING IN LOCAL, REGIONAL ' AND SPECIAL NEWSPAPERS & PUBLICATIONS FOR CITY RECRUITMENTS . 5122 DUES AND SUBSCRIPTIONS . 5132 ATTENDANCE AT CALPELRA, PARMA CONFERENCE, LEAGUE OF CA CITIES, ETC. ' 5133 STAFF DEVELOPMENT AND TRAINING 5172 EQUIPMENT MAINTENANCE: FOR TYPEWRITERS, CALCULATORS, ELECTRONIC DATE STAMP, COLOR MONITOR & VCR (ORIENTATION) AND LASER PRINTER. 5174 PRINTING: COST OF APPLICATIONS, SUPPLEMENTAL APPLICATIONS, PRINTING MOU' S, RECRUITMENT BROCHURES, ETC. 5175 POSTAGE 5176 COPY MACHINE CHARGES, 5183 MANAGEMENT ALLOWANCE $50 MO. X 12 MOS . , $600 . 5505 PRE-EMPLOYMENT PHYSICALS FOR MANAGEMENT AND CONFIDENTIAL EMPLOYEES : ANNUAL PHYSICALS FOR MANAGEMENT/CONFIDENTIAL EMPLOYEES, PER RESOLUTION #89-129 . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 143 EXPENDITURE BUDGET LINE ITEM DETAIL 13 FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 112 CNTR FOR EMPLOYEE EXCEL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5111 MATERIALS & SUPPLIES 3,265 990 0 0 5174 PRINTING CHARGES 8,212 3,046 0 0 TOTAL MAINTENANCE & OPERATION 11,476 4,036 0 0 5502 PROFESSIONAL/CONTRACTUAL SVCS 36,798 23,766 0 0 TOTAL CONTRACTUAL SERVICES 36,798 23,766 0 0 TOTAL 48,274 27,801 0 0 I i i 144 MAYOR EXECUTIVE LEADER OF THE CITY COMMUNITY LIAISONS CULTURAL AFFAIR PROGRAMS s CITY MARKETING LEGISLATURE EQUAL EMPLOYMENT OPPORTUNITY MAYOR IS OFFICE Mayor Judith Valles Operations Special Community Public Info./ Proj ects Liaison Marketing (3) Employees (2) Employee (2) Employees (1) Employee (r i MAYOR ACCOUNT NUMBER: 001-010 FUND: GENERAL FUND ABOUT THE DEPARTMENT The City of San Bernardino operates under a "Strong Mayor" form of municipal government. Elected citywide by the residents of the City to a four-year term, the Mayor is the executive leader of the City of San Bernardino. The Mayor is responsible for both the management and operation of the City, and for goal setting and policymaking. The Mayor also serves as the executive leader of the Economic Development Agency. Members of the Mayor's staff are responsible for acting as community liaisons on behalf of the Mayor. The Mayor's Office is also responsible for all-public information and marketing activities regarding the City. In addition to providing project management support and general office support the Mayor's staff serves all city employees through its EEO (Equal Employment Opportunity)program. EXPENDITURES BY DIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 786,366 886,626 842,924 820,900 PUBLIC INFORMATION 156,969 179,424 137,956 172,900 TOTAL 943,335 1,066,050 980,880 993,800 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 624,217 728,609 802,109 673,800 MAINTENANCE&OPERATION 82,369 64,770 48,252 83,600 CONTRACTUAL SERVICES 175,898 200,180 77,642 188,300 INTERNAL SERVICE CHARGES 58,958 72,491 51,040 48,100 CAPITAL OUTLAY 1,893 0 1,837 0 DEBT SERVICE 0 0 0 0 TOTAL 943,335 1,066,050 980,880 993,800 145 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 011 MAYOR-ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 445,845 523,005 571,644 449,200 5014 SALARIES TEMP/PARTTIME 5,908 5,992 5,124 0 5015 OVERTIME 0 674 0 0 5024 PERS RETIREES HEALTH 0 0 -84 0 5026 PERS RETIREMENT 23,805 27,753 34,211 24,600 5027 HEALTH & LIFE INSURANCE 59,140 78,587 97,298 87,900 5028 UNEMPLOYMENT INSURANCE 1,130 1,324 1,442 1,500 5029 MEDICARE 5,802 6,882 7,699 5,800 TOTAL PERSONNEL SERVICES 541,629 644,217 717,334 569,000 5111 MATERIALS & SUPPLIES 8,955 8,489 10,439 8,300 5112 SMALL TOOLS & EQUIPMENT 0 0 434 0 5122 DUES & SUBSCRIPTIONS 1,245 568 1,371 1,500 5131 MILEAGE 1,114 1,298 350 1,500 ` 5132 MEETINGS & CONFERENCES 17,434 16,397 14,032 17,600 5133 EDUCATION & TRAINING 600 3,292 -3 1,000 5171 RENTALS 0 95 0 0 5172 EQUIPMENT MAINTENANCE 0 35 0 100 5174 PRINTING CHARGES 9,681 2,444 8,684 4,000 5175 POSTAGE 2,975 2,365 2,121 2,500 5176 COPY MACHINE CHARGES 1,041 1,208 735 1,500 5183 MANAGEMENT ALLOWANCE 59 469 5 600 5186 CIVIC AND PROMOTIONAL 3,286 4,702 889 5,000 TOTAL MAINTENANCE & OPERATION 46,389 41,363 39,057 43,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 137,895 129,499 34,772 108,000 5505 OTHER PROFESSIONAL SERVICES 0 318 0 53,300 TOTAL CONTRACTUAL SERVICES 137,895 129,817 34,772 161,300 5601 GARAGE CHARGES 287 251 1,390 300 5602 WORKERS COMPENSATION 5,400 8,300 0 0 5603 LIABILITY 3,800 4,900 0 0 5604 M.I.S. CHARGES - IN-HOUSE 28,900 34,800 30,900 28,300 5605 TELEPHONE SUPPORT 14,814 17,754 14,682 15,500 5609 VEHICLE REPLACEMENT 3,100 4,500 2,000 2,000 5612 FLEET CHGS - FUEL 559 724 952 900 5613 DEPT COMPUTER CONTRIB 1,700 0 0 0 TOTAL INTERNAL SERVICE CHARGES 58,560 71,229 49,924 47,000 5702 COMPUTER EQUIPMENT 0 0 1,837 0 5704 MISCELLANEOUS EQUIPMENT 1,893 0 0 0 TOTAL CAPITAL OUTLAY 1,893 0 1,837 0 TOTS' _ 786,366 886,627 842,924 820,900 146 BUDGET - JUSTIFICATION 011 MAYOR-ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 STATIONARY AND OFFICE SUPPLIES; CONFERENCE ROOM, MIC ROOM AND KITCHEN SUPPLIES; PHOTO AND RECORDING SUPPLIES; CERTIFICATES, PLAQUES AND AWARDS . 5122 PROFESSIONAL AND SERVICE ORGANIZATION DUES; SUBSCRIPTIONS TO LOCAL NEWS SERVICES AND OTHER GOVERNMENTAL PUBLICATIONS; CALIFORNIA ASSOCIATION OF HUMAN RIGHTS ORGANIZATIONS; CA LABOR AND EMPLOYEMENT ALERT PUBLICATIONS; EEOC COMPLIANCE MANUALS ' 5132 TRAVEL AND REGISTRATION FOR MAYOR AND STAFF: SLAG, SANBAG, LEAGUE OF CALIFORNIA CITIES, NATIONAL CONFERENCE OF MAYORS, NATIONAL LEAGUE OF CITIES, PROFESSIONAL AND TRAINING SEMINARS, TRAVEL AND REGISTRATION COSTS FOR ANNUAL HUMAN RIGHTS CONFERENCES, MAYOR' S EMPLOYEE HOLIDAY CELEBRATION. 5133 EMPLOYEE TRAINING THAT MAY BE NEEDED FOR JOB IMPROVEMENTS . 5172 EQUIPMENT MAINTENANCE 5174 PRINTING OF VARIOUS FORMS, DOCUMENTS, LETTERHEAD, PROGRAMS, INVITATIONS, AWARDS, ETC. ; POSTERS, TRAINING ANNOUNCEMENTS; EEO INVESTIGATION REPORTS; PROMOTION OF HUMAN RELATIONS COMMISSION ACTIVITIES, CLEAN-UP BROCHURES. 5175 MAILING OF REGULAR CORRESPONDENCE, PROPOSALS, INVITATIONS, CULTURAL AFFAIRS, VOLUNTEER PROGRAM, HUMAN RELATIONS COMMISSION NOTICES, ETC. 5176 REPRODUCTION OF DOCUMENTS FOR DISTRIBUTION, FILE COPIES, '. SPECIAL PROJECTS . 5183 REIMBURSABLE EXPENSES FOR ASSISTANTS TO MAYOR 5186 ENHANCEMENT OF CITY IMAGE: SPECIAL PRESENTATIONS, AWARDS, PROMOTIONAL ITEMS, COMMUNITY OUTREACH PROGRAMS . 5502 $65, 000 FOR AFTER SCHOOL HOMEWORK CENTERS/MENTORING PROGRAMS; $5, 000 HUMAN RELATIONS COMM. FUNDS; $20, 000 FOR VARIOUS AFTERSCHOOL PROGRAMS; $18 , 000 FOR MISC PROJECT COORD. PROJECTS . 5_505 FENDING FOR TEMPORARY CONTRACT CLERICAL SERVICES AND CONTRACT PROJECT MANAGEMENT AS NEEDED 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. 147 BUDGET - JUSTIFICATION 011 MAYOR-ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . lw .r A r 148 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 012 MAYOR-PUBLIC INFORMATION t ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 67,500 68,856 67,958 72,500 _ 5014 SALARIES TEMP/PARTTIME 0 0 0 15,000 5026 PERS RETIREMENT 3,375 3,443 4,872 5,100 5027 HEALTH & LIFE INSURANCE 10,538 10,904 10,769 10,900 ? 5028 UNEMPLOYMENT INSURANCE 169 172 170 200 5029 MEDICARE 1,006 1,018 1,006 1,100 TOTAL PERSONNEL SERVICES 82,588 84,392 84,775 104,800 5111 MATERIALS & SUPPLIES 23,068 12,835 6,225 20,000 5122 DUES & SUBSCRIPTIONS 149 0 0 500 5132 MEETINGS & CONFERENCES 559 3,769 585 4,000 5174 PRINTING CHARGES 11,553 2,074 2,052 10,000 5175 POSTAGE 0 1,516 0 2,000 5181 OTHER OPERATING EXPENSES 652 1,493 333 1,500 op 5186 CIVIC AND PROMOTIONAL 0 1,719 0 2,000 TOTAL MAINTENANCE & OPERATION 35,980 23,407 9,195 40,000 i 5505 OTHER PROFESSIONAL SERVICES 38,003 70,363 42,870 27,000 4ti► TOTAL CONTRACTUAL SERVICES 38,003 70,363 42,870 27,000 5605 TELEPHONE SUPPORT 398 1,262 1,116 1,100 TOTAL INTERNAL SERVICE CHARGES 398 1,262 1,116 1,100 TOTAL 156,968 179,424 137,956 172,900 149 BUDGET - JUSTIFICATION 012 MAYOR-PUBLIC INFORMATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES NEEDED FOR PUBLIC INFORMATION ACTIVITIES AND MARKETING. 5122 DUES AND SUBSCRIPTIONS TO PROFESSIONAL MARKETING ASSOCIATIONS . 5132 TO ATTEND VARIOUS MEETINGS AND CONFERENCES ON PUBLIC INFORMATION AND MARKETING. 5174 PRINTING COSTS OF VARIOUS PUBLIC INFORMATION AND MARKETING ITEMS FOR THE CITY. 5175 POSTAGE FOR MAILINGS FOR MARKETING ITEMS . 5181 MISC OTHER OPERATING EXPENSES FOR PUBLIC INFORMATION AND MARKETING. 5186 ENHANCEMENT OF CITY IMAGE; SPECIAL PRESENTATIONS, AWARDS, PROMOTIONAL ITEMS, COMMUNITY OUTREACH 5505 OTHER MISC SERVICES NEEDED FOR MARKETING. 150 PARKS, RECREATION & COMMUNITY SERVICES COMMUNITY SERVICES RECREATION, LEISURE SPORTS AND AQUATICS PROGRAMS CENTER FOR INDIVIDUAL DEVELOPMENT(CID) COMMUNITY CENTERS & SENIOR CENTERS 0 s C, z H SENIOR CITIZEN PROGRAMS m a s m y YOUTH PROGRAMS & MENTORING PARKS MAINTENANCE ' PARKS, RECREATION & COMMUNITY SERVICES Director of Parks, Recreation & Comm Svcs Lemuel Randolph i i I r----------------------------- i *Cemetery L-------------r------------- � i i (2) Employees L----------------------------J Parks Recreation Administration Maintenance (3 1) Employees (20) Employees (6) Employees , r---------------------------i r------------- --------i * Baseball ? * Soccer Stadium Complex jr-----------L-------------- (2) Employees; *See Other City L--------------------------= a Operating Budgets a PARKS, RECREATION & COMMUNITY SERVICES ACCOUNT NUMBER: 001-380 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Parks, Recreation and Community Services Department provides a diversified system of parks and open spaces, recreation centers, programs and community services to meet social and leisure needs and enhance the quality of life for all City residents. The Administration Division manages personnel, finance and community services. The Parks Division maintains parks facilities and conducts landscape plan checks and inspections services. The Recreation Division provides community and social services as well as recreation programs for all ages. EXPENDITURES BY DIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,595,012 1,536,156 1,321,500 1,374,200 PARKS MAINTENANCE 1,922,783 2,261,626 2,204,327 2,397,500 RECREATION 1,189,978 1,111,181 266,361 96,700 C.I.D. 206,664 258,540 251,313 253,900 WESTSIDE COMMUNITY CENTER 110,228 134,624 78,732 72,000 SENIOR CITIZENS'CENTERS 86,706 125,005 104,776 233,200 NORTON GYM/GALAXY BALLROOM 0 0 122,968 112,100 COMMUNITY CENTERS 0 0 514,386 651,500 AQUATICS/SPORTS 01 0 255,822 J 266,700 TOTAL 5,111,371 1 5,427,132 1 5,120,185 5,457,800 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 2,862,296 2,961,192 3.081,568 3,259,800 MAINTENANCE&OPERATION 409,520 414,709 402,559 328,000 CONTRACTUAL SERVICES 501,837 616,815 458,158 630,300 INTERNAL SERVICE CHARGES 1,329,256 1,432,736 1,160,987 1,239,700 CAPITAL OUTLAY 4,831 0 13,845 0 DEBT SERVICE 0 0 0 0 CREDITSBILLABLES 1 3,6311 1,681 3,0691 0 i TOTAL 1 5,111,3711 5,427,1331 5,120,1861 5,457,800 151 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 _. FUND 001 GENERAL FUND DIVISION 381 PARK & RECREATION ADMIN ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 309,040 281,889 299,192 333,700 5013 AUTOMOBILE ALLOWANCE 2,550 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 0 3,840 940 0 5026 PERS RETIREMENT 14,649 15,561 16,842 18,400 5027 HEALTH & LIFE INSURANCE 30,695 36,053 47,506 51,300 5028 UNEMPLOYMENT INSURANCE 827 809 840 800 5029 MEDICARE 3,978 4,705 4,943 5,000 TOTAL PERSONNEL SERVICES 361,738 346,457 373,864 412,800 5111 MATERIALS & SUPPLIES 6,225 5,649 5,374 6,000 5112 SMALL TOOLS & EQUIPMENT 241 41 0 100 5122 DUES & SUBSCRIPTIONS 755 600 423 1,000 5131 MILEAGE 397 286 91 300 5132 MEETINGS & CONFERENCES 1,263 2,729 2,843 3,500 5133 EDUCATION & TRAINING 56 165 149 500 5171 RENTALS 343 130 130 100 5172 EQUIPMENT MAINTENANCE 238 271 162 300 5174 PRINTING CHARGES 1,018 2,078 1,437 1,200 5175 POSTAGE 184 629 787 600 5176 COPY MACHINE CHARGES 5,690 5,587 5,375 6,900 5181 OTHER OPERATING EXPENSES 2,593 3,027 1,920 1,800 5193 GRANT MATCH 86,355 73,185 80,131 0 5196 CLASSROOM TRAIN-OCCUPATIONAL 0 0 4,687 0 TOTAL MAINTENANCE & OPERATION 105,359 94,378 103,510 22,300 5502 PROFESSIONAL/CONTRACTUAL SVCS 21,000 0 0 0 5505 OTHER PROFESSIONAL SERVICES 50,772 52,728 53,327 53,800 5507 FACILITIES SERVICES 850 1,453 589 19,000 TOTAL CONTRACTUAL SERVICES 72,622 54,181 53,916 72,800 5601 GARAGE CHARGES 767 616 1,525 700 5602 WORKERS COMPENSATION 97,500 76,100 0 0 5603 LIABILITY 35,400 45,900 0 0 5604 M.I.S. CHARGES - IN-HOUSE 96,400 100,000 93,500 91,900 5605 TELEPHONE SUPPORT 52,796 67,359 58,265 33,600 5606 ELECTRIC 661,293 619,213 519,432 631,000 5607 GAS 28,601 31,932 31,156 30,000 5608 WATER, SEWER, GEOTHERMAL 78,165 95,454 81,412 75,000 5610 COMMUNICATION SHOP 3,700 3,700 3,600 3,400 5612 FLEET CHGS - FUEL 671 867 920 700 TOTAL INTERNAL SERVICE CHARGES 1,055,293 1,041,140 789,810 866,300 5702 COMPUTER EQUIPMENT 0 0 400 0 TOTAL CAPITAL OUTLAY 0 0 400 0 TOTAL 1,595,013 1,536,155 1,321,499 1,374,200 152 BUDGET - JUSTIFICATION 381 PARK & RECREATION ADMIN 001 GENERAL FUND OBJECT JUSTIFICATION 5111 OFFICE SUPPLIES; SPECIAL DEPARTMENTAL SUPPLIES; PHOTO AND RECORDING SUPPLIES . THESE ARE SUPPLIES AND MATERIALS FOR OPERATING ADMINISTRATION SERVICES DIVISION AND FOR MEETINGS AND FORUMS, FOR PLAQUES AND AWARDS AND FOR PHOTO AND RECORDING EQUIPMENT FOR THE DEPARTMENT. 5112 TYPIST CHAIRS, CALCULATORS, OFFICE FURNITURE AND COMPUTER EQUIPMENT. 5122 BUSINESS PRESS ENTERPRISE NEWSPAPER, N.R. P.A. DUES, C. P.R. S . AGENCY MEMBERSHIP (INCLUDES THE DIRECTOR' S MEMBERSHIP) ; PUBLICATIONS (COMMUNITY RESOURCES LOCATOR) ; POSTAL ZIP CODE BOOK AND MISCELLANEOUS PUBLICATIONS . 5131 MILEAGE REIMBURSEMENT FOR USE OF PRIVATE VEHICLES ON CITY RELATED BUSINESS . 5132 FOR ALL EXPENSES INCURRED IN CONJUNCTION WITH THE ATTENDANCE OF EMPLOYEES AT MEETINGS AND CONFERENCES . 5133 FOR ONGOING PROFESSIONAL EDUCATION AND TRAINING 5171 INCLUDES RENTAL OF EQUIPMENT AND CAR POOL VEHICLES AS REQUIRED. 5172 FOR REPAIR OF OFFICE EQUIPMENT, SUCH AS TV, VCR, TYPEWRITER AND CALCULATORS . 5174 FOR PRINTING FORMS, LETTERS, DOCUMENTS, ETC. , THROUGH THE PRINT SHOP OR FOR REPRODUCTION OF DOCUMENTS BY OUTSIDE VENDORS . 5175 FOR ALL POSTAGE REQUIREMENTS FOR ADMINISTRATION DIVISION, S .C. P. AND R. S .V. P. 5176 FOR EXPENSES OF OPERATION OF TWO (2) COPY MACHINES FOR DEPARTMENT; ONE (1) AT THE 5TH STREET SENIOR CENTER AND ONE (1) AT THE MAIN OFFICE. INCLUDES COPY PAPER, DRY INK DEVELOPER, COPY CHARGES AND MAINTENANCE AGREEMENT COSTS . 5181 PAYMENT OF REFUSE CHARGES AT CITY- OWNED BUILDINGS AT SBIAA- (REIMBURSED TO CITY BY COUNTY) 5505 CONTRACT WITH CASA RAMONA INC. FOR DROP-IN CENTER; FOR DROP-IN CENTER AND CONTRACT WITH RECNET GLOBAL SERVICES . 5507 SECURITY ALARM SERVICES FOR THE DEPARTMENT 5601 CHARGES FROM CITY ' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. 153 BUDGET - JUSTIFICATION 381 PARK & RECREATION ADMIN 001 GENERAL FUND OBJECT JUSTIFICATION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT ' S OPERATIONS . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL 4 COSTS INCURRED) . �w ld 154 E%PENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 200+-2005 s FUND 001 GENERAL FUND DIVISION 382 PARR MAINTENANCE a ACCOUNT OBJECT 4 TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 926,576 1,013,869 1,101,176 1,254,300 5012 SPECIAL SALARIES 0 0 250 600 5013 AUTOMOBILE ALLOWANCE 0 500 1,250 3,000 5014 SALARIES TEMP/PARTTIME 26,964 29,539 34,047 23,000 5015 OVERTIME 6,066 9,677 8,297 18,000 5018 VACATION PAY 606 0 4,785 0 5026 PERS RETIREMENT 60,342 66,207 70,626 82,300 a 5027 HEALTH & LIFE INSURANCE 111,340 122,442 133,593 148,800 5028 UNEMPLOYMENT INSURANCE 2,407 2,656 2,883 3,100 5029 MEDICARE 6,925 7,862 8,184 8,500 TOTAL PERSONNEL SERVICES 1,141,246 1,252,752 1,365,092 1,541,600 5111 MATERIALS & SUPPLIES 168,412 166,590 127,942 126,800 5112 SMALL TOOLS & EQUIPMENT 7,036 3,595 4,177 6,000 r. 5132 MEETINGS & CONFERENCES 314 570 134 800 5171 RENTALS 8,308 10,462 13,792 19,400 5172 EQUIPMENT MAINTENANCE 1,777 6,351 1,213 3,000 5175 POSTAGE 2 0 0 0 4� 5179 DUMP/WASTE FEES 0 4,703 7,902 7,500 TOTAL MAINTENANCE & OPERATION 185,849 192,271 155,159 163,500 5505 OTHER PROFESSIONAL SERVICES 10,313 27,917 44,194 50,000 5506 LANDSCAPE CONTRACTS 386,704 472,657 333,694 340,000 5507 FACILITIES SERVICES 1,089 1,214 974 0 TOTAL CONTRACTUAL SERVICES 398,106 501,788 378,863 390,000 5601 GARAGE CHARGES 121,874 132,290 115,469 130,300 5609 VEHICLE REPLACEMENT 42,600 145,300 144,600 144,600 5612 FLEET CHGS - FUEL 27,826 33,844 38,627 27,500 5613 DEPT COMPUTER CONTRIB 0 1,700 0 0 TOTAL INTERNAL SERVICE CHARGES 192,300 313,134 298,696 302,400 5704 MISCELLANEOUS EQUIPMENT 4,831 0 3,448 0 i TOTAL CAPITAL OUTLAY 4,831 0 3,448 0 5952 BILLABLE TO ECONOMIC DEVELOP 451 1,681 3,069 0 s TOTAL LESS: CREDITS/BILLABLBS 451 1,681 3,069 0 1 f TOTAL 1,922,783 2,261,626 2,204,326 2,397,500 66 155 BUDGET - JUSTIFICATION 382 PARK MAINTENANCE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 SPECIAL PROJECTS; CUSTODIAL SERVICE AND SUPPLIES; MAINTENANCE MATERIALS; IRRIGATION MATERIALS; HORTICULTURAL SUPPLIES; RECREATION SUPPLIES; CHEMICAL SUPPLIES; SPECIAL DEPARTMENTAL SUPPLIES; OFFICE SUPPLIES; PHOTO AND RECORDING SUPPLIES; AND, CLOTHING, LINEN AND SAFETY SUPPLIES. 5112 SMALL TOOLS FOR PARKS DEPARTMENT. 5132 ATTENDANCE AT PROFESSIONAL PARK ASSOCIATION MEETINGS AND CONFERENCES . 5171 LAND AND BUILDING RENTAL, EQUIPMENT RENTAL AND UNIFORM RENTAL. 5172 EQUIPMENT MAINTENANCE - EQUIPMENT; IRRIGATION VENDOR AND BACKFLOW TESTING AND REPAIR. 5179 COUNTY DUMP FEES 5505 LAKE MAINTENANCE COSTS AND MEDICAL EXAMS FOR DMV RENEWALS 5506 LANDSCAPE AND LAKE MAINTENANCE. ALSO INCLUDED IS $8, 000 - FOR LANDSCAPE COSTS AT THE METROLINK. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET «- DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . r 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . r 156 i Z"ENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 J, t' FUND 001 GENERAL FUND DIVISION 383 RECREATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 544,668 511,377 179,809 , 78,200 5013 AUTOMOBILE ALLOWANCE 1,500 1,375 2,625 3,000 Y 5014 SALARIES TEMP/PARTTIME 446,557 421,231 32,951 0 t 5015 OVERTIME 283 677 -2,613 0 5018 VACATION PAY 0 871 0 0 5026 PERS RETIREMENT 34,457 33,720 11,783 4,100 5027 HEALTH & LIFE INSURANCE 44,154 50,174 17,971 6,600 5028 UNEMPLOYMENT INSURANCE 2,494 2,349 584 200 5029 MEDICARE 8,694 7,793 3,362 1,200 i TOTAL PERSONNEL SERVIC85 1,082,807 1,029,567 246,472 93,300 5111 MATERIALS & SUPPLIES 43,410 36,415 1,859 0 5112 SMALL TOOLS & EQUIPMENT 0 0 268 0 5121 ADVERTISING 15,711 11,000 8,050 0 5131 MILEAGE 3,616 2,953 556 0 5132 MEETINGS & CONFERENCES 0 0 3,291 1,000 5171 RENTALS 182 154 206 0 5174 PRINTING CHARGES 7,694 4,226 432 0 5175 POSTAGE 5,473 3,158 1,605 0 5176 COPY MACHINE CHARGES 0 12 0 0 TOTAL MAINTENANCE & OPERATION 76,086 57,917 16,265 1,000 5505 OTHER PROFESSIONAL SERVICES 16,642 10,600 262 0 5507 FACILITIES SERVICES 6,679 8,600 600 0 TOTAL CONTRACTUAL SERVICES 23,322 19,199 862 0 1 5601 GARAGE CHARGES 3,067 3,323 1,454 1,300 �Ilf 5612 FLEET CHGS - FUEL 1,516 1,175 1,308 1,100 TOTAL INTERNAL SERVICE CHARGES 4,583 4,498 2,762 2,400 5952 BILLABLE TO ECONOMIC DEVELOP 3,180 0 0 0 TOTAL LESS: CREDITS/BILLABLES 3,180 0 0 0 9 TOTAL 1,189,977 1,111,181 266,362 96,700 1 a i i 5 jt } Liw t 151 BUDGET - JUSTIFICATION 383 RECREATION 001 GENERAL FUND OBJECT JUSTIFICATION 5132 FOR ALL EXPENSES INCURRED IN CONJUNCTION WITH THE ATTENDANCE OF EMPLOYEES AT MEETINGS AND CONFERENCES . 5601 CHARGES FROM CITY ' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5612 CHARGES FROM THE CITY ' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 158 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 384 PARRS & RECREATION-C.I.D. i i i ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 j 5011 SALARIES PERM/FULLTIME 91,439 99,823 85,894 111,500 a 5014 SALARIES TEMP/PARTTIME 0 39,994 45,210 35,000 5015 OVERTIME 0 306 0 0 5026 PERS RETIREMENT 5,685 6,227 5,611 6,900 5027 HEALTH & LIFE INSURANCE 5,699 6,494 6,080 8,400 5028 UNEMPLOYMENT INSURANCE 229 350 328 300 5029 MEDICARE 519 1,145 948 700 TOTAL PERSONNEL SERVICES 103,570 154,340 144,071 162,800 5111 MATERIALS & SUPPLIES 0 819 982 1,000 5131 MILEAGE 0 447 542 800 5161 INSURANCE PREMIUMS 19,475 22,980 27,467 16,200 5174 PRINTING CHARGES 0 1,372 897 1,000 5175 POSTAGE 0 807 1,083 1,000 r TOTAL MAINTENANCE & OPERATION 19,475 26,426 30,971 20,000 5505 OTHER PROFESSIONAL SERVICES 0 0 2,500 2,500 go 5507 FACILITIES SERVICES 6,539 3,811 4,052 0 i TOTAL CONTRACTUAL SERVICES 6,539 3,811 61552 2,500 5605 TELEPHONE SUPPORT 0 907 1,924 1,600 5606 ELECTRIC 38,410 38,607 32,867 38,000 5607 GAS 8,050 11,828 13,970 11,000 5608 WATER, SEWER, GEOTHERMAL 30,619 22,623 20,957 18,000 4 TOTAL INTERNAL SERVICE CHARGES 77,080 73,964 69,719 68,600 TOTAL 206,664 258,540 251,313 253,900 i aw i 155 3 BUDGET - JUSTIFICATION 384 PARKS & RECREATION-C. I .D. 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS . 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES . 5161 FIRE, CASUALTY AND LIABILITY INSURANCE 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 5505 FOR ALL CONTRACTS THAT DO NOT FALL WITHIN THE DEFINITIONS OF THE OTHER OBJECTS FOR CONTRACTS AND SERVICES . 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION'S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S Imit NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 21 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, �+ SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 160 ESPENDITIIRE BUDGET LINE IT-ZOOEM DETAIL - - lISC11L YEAR 2004 S FUND 001 GENERAL FUND DIVISION 385 NESTSIDE COMMUNITY CENTER ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 71,974 79,159 11,322 0 5014 SALARIES TEMP/PARTTIME 0 0 22,639 0 5018 VACATION PAY 1,038 0 0 0 5026 PERS RETIREMENT 5,038 4,612 793 0 5027 HEALTH & LIFE INSURANCE - 8,615 8,621 1,688 0 5028 UNEMPLOYMENT INSURANCE 183 198 85 0 5029 MEDICARE 630 652 492 0 TOTAL PERSONNEL SERVICES 87,477 93,242 37,020 0 5111 MATERIALS & SUPPLIES 545 257 600 0 5122 DUES & SUBSCRIPTIONS 34 149 192 0 5131 MILEAGE 72 55 0 0 5171 RENTALS 22,091 40,921 40,921 0 5175 POSTAGE 10 0 0 0 TOTAL MAINTENANCE & OPERATION 22,751 41,382 41,713 0 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 0 72,000 TOTAL CONTRACTUAL SERVICES 0 0 0 72,000 TOTAL 110,229 134,624 78,732 72,000 BUDGET - JUSTIFICATION 385 WESTSIDE COMMUNITY CENTER 001 GENERAL FUND OBJECT JUSTIFICATION 5171 LEASE PAYMENT TO NEW HOPE MISSIONARY FOR WESTSIDE COMMUNITY CENTER 162 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL rUND DIVISION 386 SENIOR CENTER �- ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 43,416 44,994 48,319 133,200 5014 SALARIES TEMP/PARTTIME 32,770 31,449 30,665 17,500 5026 PERS RETIREMENT 3,039 3,150 3,382 8,800 5027 HEALTH & LIFE INSURANCE 4,953 3,941 5,957 17,500 5028 UNEMPLOYMENT INSURANCE 188 191 197 300 5029 MEDICARE 1,091 1,110 1,174 2,000 TOTAL PERSONNEL SERVICES 85,458 84,834 89,695 179,300 5111 MATERIALS & SUPPLIES 0 905 1,470 2,000 5122 DUES & SUBSCRIPTIONS 0 0 300 700 5131 MILEAGE 0 70 475 800 5132 MEETINGS & CONFERENCES 0 0 700 1,400 5174 PRINTING CHARGES 0 1,361 2,006 2,000 5175 POSTAGE 0 0 37 1,100 5193 GRANT MATCH 0 0 0 45,900 TOTAL MAINTENANCE & OPERATION 0 2,335 4,988 53,900 w 5505 OTHER PROFESSIONAL SERVICES 0 36,218 0 0 5507 FACILITIES SERVICES 1,248 1,618 1,200 0 TOTAL CONTRACTUAL SERVICES 1,248 37,836 1,200 0 5704 MISCELLANEOUS EQUIPMENT 0 0 8,893 0 TOTAL CAPITAL OUTLAY 0 0 8,893 0 TOTAL 86,706 125,005 104,775 233,200 163 BUDGET - JUSTIFICATION 386 SENIOR CENTER 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS . 5122 PUBLICATIONS/SUBSCRIPTIONS 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES . 5132 MEETINGS/CONFERENCES . 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 5193 MATCHING FUNDS REQUIRED FOR THE TWO NATIONAL SENIOR SERVICE CORPS PROGRAMS : SENIOR COMPANION PROGRAM (SCP) AND RETIRED AND SENIOR VOLUNTEER PROGRAM (RSVP) . 164 EXPENDITURE BUDGET LINE ITEM DETAIL -- FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 387 NORTON GYM/GALAXY BALLROOM ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 0 0 83,446 75,700 5014 SALARIES TEMP/PARTTIME 0 0 22,937 15,000 5018 VACATION PAY 0 0 906 0 5026 PERS RETIREMENT 0 0 3,453 3,800 5027 HEALTH & LIFE INSURANCE 0 0 4,732 10,000 5028 UNEMPLOYMENT INSURANCE _ 0 0 268 100 5029 MEDICARE 0 0 541 1,100 �. TOTAL PERSONNEL SERVICES 0 0 116,283 105,700 5111 MATERIALS & SUPPLIES 0 0 5,525 5,000 5121 ADVERTISING 0 0 0 400 5131 MILEAGE 0 0 182 500 5174 PRINTING CHARGES 0 0 65 400 5175 POSTAGE 0 0 15 100 TOTAL MAINTENANCE & OPERATION 0 0 5,787 6,400 5507 FACILITIES SERVICES 0 0 898 0 TOTAL CONTRACTUAL SERVICES 0 0 898 0 TOTAL 0 0 122,969 112,100 ,� 1 6 r BUDGET - JUSTIFICATION 387 NORTON GYM/GALAXY BALLROOM 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS . 5121 FOR ALL COSTS ASSOCIATED WITH ADVERTISING IN ANY PUBLISHED MATERIAL. 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES . 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 166 EXPENDITURE BUDGET LINE ITEM DETAIL - - FISCAL YEAR 2004-2005 '- FUND 001 GENERAL FUND DIVISION 388 COMMUNITY CENTERS F--. ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FUI.LTIME 0 0 257,493 404,200 i 5014 SALARIES TEMP/PARTTIME 0 0 176,644 61,100 5015 OVERTIME 0 0 380 0 5018 VACATION PAY 0 0 1,279 0 5026 PERS RETIREMENT 0 0 13,718 23,300 5027 HEALTH & LIFE INSURANCE 0 0 23,506 41,100 5028 UNEMPLOYMENT INSURANCE 0 0 1,082 800 5029 MEDICARE 0 0 4,131 4,200 TOTAL PERSONNEL SERVICES 0 0 478,233 534,700 5111 MATERIALS & SUPPLIES 0 0 12,259 11,200 5112 SMALL TOOLS & EQUIPMENT 0 0 0 100 5121 ADVERTISING 0 0 0 9,300 5122 DUES & SUBSCRIPTIONS 0 0 149 300 5131 MILEAGE 0 0 508 1,400 5132 MEETINGS & CONFERENCES 0 0 3,320 2,300 a 5174 PRINTING CHARGES 0 0 3,506 1,100 5175 POSTAGE 0 0 160 1,100 �L TOTAL MAINTENANCE & OPERATION 0 0 19,902 26,800 5505 OTHER PROFESSIONAL SERVICES 0 0 12,066 90,000 5507 FACILITIES SERVICES 0 0 3,082 0 TOTAL CONTRACTUAL SERVICES 0 0 15,147 90,000 5704 MISCELLANEOUS EQUIPMENT 0 0 1,104 0 i TOTAL CAPITAL OUTLAY 0 0 1,104 0 TOTAL 0 0 514,386 651,500 i i I ,, 167 BUDGET - JUSTIFICATION 388 COMMUNITY CENTERS 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY OPERATIONS . 5112 FOR ALL ITEMS THAT HAVE A PER UNIT COST LESS THAN $500 (EXCLUDING TAXES AND INSTALLATION) . 5121 FOR ALL COSTS ASSOCIATED WITH ADVERTISING IN ANY PUBLISHED MATERIAL. 5122 FOR ALL EXPENSES FOR THE ACQUISITION OF ANY PUBLISHED MATERIALS INCLUDING BOOKS, MAGAZINES, NEWSPAPERS, PERIODICALS, ETC. 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES . 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 5505 CONTRACT COSTS FOR OPERATION OF DELMAN HEIGHTS $85, 000; MISC. CONTRACT COSTS FOR OPERATION OF COMMUNITY CENTERS, $5, 000 . 168 EXPENDITURE BUDGET LINE ITEM DETAIL rISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 389 AQUATICS/SPORTS v- ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUA 2002-03 PROJECTED 2003-04 ADOPTED 2004—OS 5011 SALARIES PERM/FULLTIME 0 0 100,854 91,500 5014 SALARIES TEMP/PARTTIME 0 0 121,296 122,300 5026 PERS RETIREMENT 0 0 3,266 4,100 �s 5027 HEALTH & LIFE INSURANCE 0 0 2,857 10,200 5028 UNEMPLOYMENT INSURANCE 0 0 556 200 5029 MEDICARE 0 0 2,008 1,300 TOTAL PERSONNEL SERVICES 0 0 230,838 229,600 • 5111 MATERIALS & SUPPLIES 0 0 20,656 26,200 5122 DUES & SUBSCRIPTIONS 0 0 50 100 i 5131 MILEAGE 0 0 1,172 1,600 5132 MEETINGS & CONFERENCES 0 0 500 1,100 5174 PRINTING CHARGES 0 0 1,740 3,000 — 5175 POSTAGE 0 0 146 2,100 TOTAL MAINTENANCE & OPERATION 0 0 24,264 34,100 ,$ 5505 OTHER PROFESSIONAL SERVICES 0 0 0 3,000 5507 FACILITIES SERVICES 0 0 720 0 1 TOTAL CONTRACTUAL SERVICES 0 0 720 3,000 low TOTAL 0 0 255,822 266,700 1 e i 3 i s 7 9 t 109 BUDGET - JUSTIFICATION 389 AQUATICS/SPORTS 001 GENERAL FUND OBJECT JUSTIFICATION 5111 FOR ALL DIRECT EXPENSES FOR THE ACQUISITION OF THE MATERIALS USED IN THE PERFORMANCE OF DAY-TO-DAY •� OPERATIONS . 5122 FOR ALL EXPENSES FOR THE ACQUISITION OF ANY PUBLISHED MATERIALS INCLUDING BOOKS, MAGAZINES, NEWSPAPERS, PERIODICALS, ETC. 5131 FOR ALL EXPENSES COMPENSATING EMPLOYEES FOR JOB RELATED TRAVEL DONE IN THEIR OWN AUTOMOBILES . 5132 MISCELLANEOUS TRAINING FOR EMPLOYEES . 5174 FOR ALL EXPENSES RELATING TO PRINTING AND REPRODUCTION. 5175 FOR ALL EXPENSES FOR POSTAGE. 5505 MISCELLANEOUS CONTRACT SERVICES 170 i i � POLICE DEPARTMENT POLICE ADMINISTRATION PATROL/TRAFFIC/STATION COMMAND INVESTIGATIONS VICE & NARCO TICS/M.E.T. POLICE DISPATCH I IDENTIFICATION& PROPERTY � POLICE RECORDS POLICE PERSONNEL/TRAINING SPECIAL GRANTS/PROGRAMS i FINANCIAL UNIT POLICE DEPARTMENT Police Chief Garrett W. Zimmon r-----------------------i ----------------------------------- Asset Forfeiture ----------------------- Police Personnel, Police Carousel Training Administration Mall (10) Employees (8) Employees (2) Employees Investigations Vice & Narc / Patrol/Traffic Station Command M.E.T. (65) Employees (34) Employees (228) Employees (21) Employees Police Identification & Support Police Dispatch Records Property Services (40) Employees (13) Employees (5) Employees (31) Employees Crime Free Programs (2) Employee Ar" POLICE DEPARTMENT ACCOUNT NUMBER: 001-210,220 FUND: GENERAL FUND ABOUT THE DEPARTMENT �• The Police Department provides general police services to the City. It is the Police Department's responsibility to protect life, property and human rights, reduce fear of crime, and increase neighborhood vitality in partnership with the community. EXPENDITURES BYDIHSION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATIGN 1,099,729 1,105,683 1,215,520 1,315,000 STATION COMMAND 1,155,581 1,539,387 1,610,736 1,603,800 PATROL 16,170,497 16,717,219 18,571,919 21,326,800 CAROUSEL MALL 206,663 212,546 208,695 244,200 VICE&NARCOTICS 2,631,383 2,430,313 2,824,093 3,066,600 MET 775,919 648,951 1,029,380 1,030,900 TRAFFIC 1,504,246 1,730,451 2,102,309 2,069,000 INVESTIGATIONS 5,942,918 6,939,809 8,059,841 6,895,700 IDENTIFICATION&PROPERTY 809,495 825,452 804,711 894,600 SUPPORT SERVICES 6,904,215 7,201,335 4,214,160 4,369,000 DISPATCH 1,323,021 1,511,756 1,515,440 1,610,300 RECORDS 1,516,819 1,555,772 1,536,350 1,810,600 PERSONNEL&TRAINING 1,098,800 1,260,549 960,875 1,025,900 LANDLORD CERTIFICATION 32,540 39,636 61,194 109,400 COPS UNIVERSAL GRANT 188 0 0 0 CITY JAIL 926,887 965,973 969,309 971,800 DISTRESSED NEIGHBORHOODS (94,669) 0 0 0 TOTAL 42,004,232 44,684,832 45,684,532 48,343,600 r EXPENDITURES BY CATEGORY ow 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 34,554,017 36,564,522 40,514,496 43,396,600 MAINTENANCE & OPERATION 1,622,013 1,555,591 1,452,657 1,497,000 CONTRACTUAL SERVICES 961,183 1,018,138 783,121 906,800 INTERNAL SERVICE CHARGES 5,772,673 6,069,095 3,601,133 3,792,400 CAPITAL OUTLAY 30,774 148,680 11,301 13,700 DEBT SERVICE 496,050 503,909 5,000 5,000 CREDITS (1,432,479) (1,175,098) (683,176) (1,267,900) TOTAL 42,004,231 44,684,837 45,6849532 48,343,600 i 1 171 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 211 POLICE ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 856,950 844,832 887,712 890,500 5012 SPECIAL SALARIES 28,663 34,188 33,000 28,800 5013 AUTOMOBILE ALLOWANCE 1,804 0 0 0 5015 OVERTIME 31,463 14,967 7,863 7,000 5018 VACATION PAY 0 5,745 4,100 0 5026 PERS RETIREMENT 83,057 105,572 186,485 235,400 5027 HEALTH & LIFE INSURANCE 72,257 73,506 74,657 77,100 SC28 UNEMPLOYMENT INSURANCE 2,297 2,251 2,347 2,300 5029 MEDICARE 4,503 4,297 2,378 2,400 TOTAL PERSONNEL SERVICES 11080,994 1,085,358 1,198,543 1,243,500 5111 MATERIALS & SUPPLIES 2,359 2,526 1,714 2,500 - 5112 SMALL TOOLS & EQUIPMENT 716 392 0 400 5121 ADVERTISING 0 184 0 0 5122 DUES & SUBSCRIPTIONS 2,269 4,575 4,926 5,000 5132 MEETINGS & CONFERENCES 3,651 3,974 2,512 5,000 5133 EDUCATION & TRAINING 0 0 0 1,000 5171 RENTALS 38 0 0 0 5173 OUTSIDE VEHICLE MAINTENANCE 82 0 0 0 5183 MANAGEMENT ALLOWANCE 685 578 187 600 TOTAL MAINTENANCE & OPERATION 9,801 12,229 9,338 14,500 5503 LITIGATION-OUTSIDE ATTORNEYS 0 3,160 0 0 5505 OTHER PROFESSIONAL SERVICES 6,549 4,784 7,639 57,000 TOTAL CONTRACTUAL SERVICES 6,549 7,944 7,639 57,000 5704 MISCELLANEOUS EQUIPMENT 2,385 153 0 0 TOTAL CAPITAL OUTLAY 2,385 153 0 0 TOTAL 1,099,730 1,105,683 1,215,520 1,315,000 172 BUDGET - JUSTIFICATION 211 POLICE ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES - LEADERSHIP TRAINING BOOKS, CHIEF' S SPECIAL CORRESPONDENCE STATIONARY, 5112 SMALL TOOLS & EQUIPMENT - SONY TRANSCRIBING MACHINE 5122 PUBLICATIONS/SUBSCRIPTIONS/DUES - FMLA REFERENCE HANDBOOK UPDATES, CALIFORNIA POLICE CHIEF ' S ASSOCIATION, POLICE MANAGEMENT ASSOCIATION, CALIFORNIA POLICE OFFICERS ASSOCIATION, COUNTY POLICE CHIEF ' S AND SHERIFF' S ASSOCIATION, SOUTHERN CALIFORNIA INTERNAL AFFAIRS INVESTIGATORS ASSOCIATION, DISCIPLINARY BULLETINS, IACP, INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE, GOVERNING, POLICE EXECUTIVE RESEARCH FORUM, NATIONAL CRIMINAL JUSTICE REFERENCE SERVICE, INLAND EMPIRE HISPANIC NEWS, INLAND EMPIRE COMMUNITY NEWS, PRECINCT REPORTER, WESTSIDE STORY NEWSPAPER, THE BLACK VOICE NEWS, SAN BERNARDINO COUNTY SUN, SAN BERNARDINO CHAMBER OF COMMERCE, LAW ENFROCEMENT LEGAL REPORTER, POLICE FUTURIST INTERNATIONAL, FBI NATIONAL ACADEMY ASSOC, PRESS ENTERPRISE, FAMILY AND MEDICAL LEAVE HANDBOOK, LAW LIBRARY UPDATES . 5132 MEETINGS AND CONFERENCES - AELE LAW ENFORCEMENT LEGAL CONFERENCE, CALIFORNIA POLICE CHIEF' S ANNUAL CONFERENCE, LEADERSHIP TRAINING, CHIEF ' S 10-48, IACP CONFERENCE, 5133 TRAINING: LEADERSHIP TRAINING GUEST INSTRUCTOR FEES 5183 MANAGEMENT ALLOWANCE 5505 OTHER PROFESSIONAL SERVICES - FITNESS FOR DUTY PSYCHOLOGICALS, EMPLOYEE DRUG TESTING; CONTRACT ADMINISTRATIVE SUPPORT. 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . S 173 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 213 PATROL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 12,751,513 12,662,395 13,114,626 15,000,700 5012 SPECIAL SALARIES 457,437 455,851 443,978 382,300 5014 SALARIES TEMP/PARTTIME 71,743 290,894 244,989 0 5015 OVERTIME 947,077 792,349 749,991 913,100 5018 VACATION PAY 16,982 27,553 27,745 0 5026 PERS RETIREMENT 1,300,582 1,587,550 2,781,251 4,216,500 5027 HEALTH & LIFE INSURANCE 1,082,619 1,152,196 1,281,199 1,486,400 5028 UNEMPLOYMENT INSURANCE 35,726 35,828 37,220 36,800 5029 MEDICARE 140,221 149,802 159,381 171,900 , TOTAL PERSONNEL SERVICES 16,803,900 17,154,418 18,840,380 22,207,700 5111 MATERIALS & SUPPLIES 3,459 1,379 5,775 0 5112 SMALL TOOLS & EQUIPMENT 8,037 5,871 4,074 11,300 �w 5122 DUES & SUBSCRIPTIONS 1,083 466 448 800 5132 MEETINGS & CONFERENCES 691 2,562 464 2,600 5133 EDUCATION & TRAINING 696 0 0 0 5171 RENTALS 788 767 641 0 5172 EQUIPMENT MAINTENANCE 2,081 1,243 1,841 2,500 5173 OUTSIDE VEHICLE MAINTENANCE 8,169 9,669 6,323 6,500 5186 CIVIC AND PROMOTIONAL 3,378 3,359 3,873 3,500 5187 POLICE RESERVES 28,964 38,308 24,889 29,400 TOTAL MAINTENANCE & OPERATION 57,345 63,624 48,328 56,600 1 5505 OTHER PROFESSIONAL SERVICES 9,101 12,453 16,810 17,200 TOTAL CONTRACTUAL SERVICES 9,101 12,453 16,810 17,200 5702 COMPUTER EQUIPMENT 388 0 0 0 5704 MISCELLANEOUS EQUIPMENT 2,072 425 9,051 0 - TOTAL CAPITAL OUTLAY 2,460 425 9,051 0 5910 CREDIT-FED & STATE PROG FUND -702,309 -513,701 -342,650 -954,700 ` TOTAL LESS: CREDITS/BILLABLES -702,309 -513,701 -342,650 -954,700 7 TOTAL 16,170,497 16,717,219 18,571,919 21,326,800 176 BUDGET - JUSTIFICATION 213 PATROL 001 GENERAL FUND OBJECT JUSTIFICATION 5112 SMALL TOOLS & EQUIPMENT - SMALL TOOLS AND EQUIPMENT FOR (5) DISTRICT COMMANDS @ $1, 960 EACH; (5) TRANSCRIBERS 5122 DUES & SUBSCRIPTIONS - CRIME PREVENTION OFFICERS ASSOCIATION; BOY SCOUTS YEARLY CHARTER; NORTHERN AND CENTRAL DISTRICTS - SUN SUBSCRIPTION; NORTHERN AND CENTRAL DISTRICT - PRESS ENTERPRISE SUBSCRIPTION. 5132 MEETINGS & CONFERENCES NORTHERN DISTRICT: CA CRIME PREVENTION OFFICERS ASSOCIATION MEEINGS; CRIME PREVENTION OFFICERS ' CONFERENCE; EASTERN DISTRICT: CRIME PREVENTION OFFICERS ' CONFERENCE; CENTRAL DISTRICT: CRIME PREVENTION OFFICERS ' CONFERENCE; CALIF CRIME PREVENTION OFFICERS ASSOC MEETING; SOUTHERN DISTRICT: REGISTRATION FEES FOR FBINAA CHAPTER CONFERENCE; CRIME PREVENTION OFFICERS CONFERENCE. 5172 EQUIPMENT MAINTENANCE - BICYCLE MAINTENANCE; INCLUDING TUNE-UPS, TIRES, TUBES, TOOLS, BICYCLE STAND AND REPLACEMENT PARTS . 5173 OUTSIDE VEHICLE MAINTENANCE - VEHICLE GRAPHICS 5186 CIVIC AND PROMOTIONAL - CRIME PREVENTION SUPPLIES AND MATERIALS FOR THE FIVE AREA COMMANDS; COMMUNITY EDUCATION AND TRAINING PROGRAMS . 5187 POLICE RESERVES - RESERVE OFFICER TRAINING CONFERENCE; POLICE RESERVE STIPENDS; RESERVE ANNUAL PICNIC; RESERVE ANNUAL BANQUET; CALIFORNIA RESERVE COORDINATOR ASSOCIATION DUES . 5505 OTHER PROFESSIONAL SERVICES - ALARM MAINTENANCE AT (6) DISTRICT COMMAND OFFICES; BOARD UP SERVICE; TOW FEES . 177 EXPENDITURE BUDGET LINE ITEM DETAIL "- FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 214 POLICE-CAROUSEL MALL ACCOUNT OBJECT & TITLE - ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 153,255 161,819 157,035 170,100 5012 SPECIAL SALARIES 8,083 8,100 6,125 3,600 5014 SALARIES TEMP/PARTTIME 0 0 469 0 5015 OVERTIME 14,094 7,243 4,215 5,000 5018 VACATION PAY 1,884 0 0 0 5026 PERS RETIREMENT 16,495 21,465 28,775 47,600 5027 HEALTH & LIFE INSURANCE 12,399 13,476 11,657 16,300 5028 UNEMPLOYMENT INSURANCE 443 443 420 200 5029 MEDICARE 0 0 0 1,400 TOTAL PERSONNEL SERVICES 206,654 212,546 208,695 244,200 5112 SMALL TOOLS & EQUIPMENT 9 0 0 0 TOTAL MAINTENANCE & OPERATION 9 0 0 0 TOTAL 206,663 212,546 208,695 244,200 j 178 7 EXPENDITURE BUDGET LINE ITEM DETAIL lISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 215 VICE & NARCOTICS i a y ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 sw 5011 SALARIES PERM/FULLTIME 1,671,745 1,574,953 1,804,517 1,942,300 ! 5012 SPECIAL SALARIES 64,492 55,350 57,900 54,900 5015 OVERTIME 478,847 350,294 337,355 270,200 5018 VACATION PAY 2,617 4,625 4,803 0 5026 PERS RETIREMENT 172,173 194,378 354,878 508,200 5027 HEALTH & LIFE INSURANCE 145,513 151,393 168,711 188,300 5028 UNEMPLOYMENT INSURANCE 5,544 4,963 5,571 5,000 5029 MEDICARE 19,089 19,365 23,116 20,900 TOTAL PERSONNEL SERVICES 2,560,020 2,355,321 2,756,851 2,989,800 Y�r 5111 MATERIALS & SUPPLIES 5,736 7,103 7,865 7,000 5112 SMALL TOOLS & EQUIPMENT 0 0 113 200 5122 DUES & SUBSCRIPTIONS 1,760 1,181 1,483 2,200 # 5132 MEETINGS & CONFERENCES 5,675 5,890 2,047 3,000 5171 RENTALS 23,983 20,990 14,087 15,500 5172 EQUIPMENT MAINTENANCE 1,649 0 0 1,500 f TOTAL MAINTENANCE & OPERATION 38,803 35,163 25,595 29,400 loop 5505 OTHER PROFESSIONAL SERVICES 32,087 38,672 41,647 47,400 TOTAL CONTRACTUAL SERVICES 32,087 38,672 41,647 47,400 5704 MISCELLANEOUS EQUIPMENT 473 1,156 0 0 TOTAL CAPITAL OUTLAY 473 1,156 0 0 i TOTAL 2,631,383 2,430,313 2,824,093 3,066,600 I � j s i i a 17 t3 R i BUDGET - JUSTIFICATION 215 VICE & NARCOTICS 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - DRUG TEST KITS; AA LITHIUM BATTERIES; ALCOHOL WIPES; POLAROID FILM; VHS VIDEO TAPES; NOMEX PROTECTION RAID UNIFORMS, BALACAVAS AND GLOVES FOR ENTRY INTO CLANDESTINE LABS; TACTICAL GOGGLES FOR EYE PROTECTION WHILE ENTERING CLANDESTINE DRUG LABS; I� BI-QUARTERLY AMMUNITION FOR TRAINING ON HIGH-RISK SEARCH WARRANT ENTRIES . i 5112 SMALL TOOLS AND EQUIPMENT - LABBORATORY SAFETY GLASSES FOR PROCESSING OF CLANDESTINE DRUG LABS; FOAM EAR PLUGS FOR FIREARMS TRAINING. 5122 PUBLICATIONS/SUBSCRIPTIONS/DUES - CA NARCOTIC OFFICERS ' ASSOCIATION DUES AND RENEWAL (19 @ $60 EACH) ; WESTERN STATES VICE INVESTIGATOR' S ASSOCIATION DUES (2 @ $25 EACH) ; DRUG ENFORCEMENT REPORT; CA PEACE OFFICERS ' ASSOCIATION DUES; LAW ENFORCEMENT INTELLIGENCE UNIT DUES; OUTLAW MOTORCYCLE GANG CONFERENCE ANNUAL MEMBERSHIP (2 @ $40) ; TRI-STATE INTELLIGENCE OFFICERS ' ASSOCIATION DUES (2 @ $40) ; ORANGE COUNTY INTELLIGENCE OFFICERS ' MEETING (2 @ $40) ; SAN DIEGO COUNTY INTELLIGENCE OFFICERS ' MEETING (2 @ $35) . 5132 MEETINGS AND CONFERENCES - WESTERN STATES VICE INVESTIGATORS ANNUAL CONFERENCE FOR (2) INVESTIGATORS; CNOA CONFERENCE FOR (2) INVESTIGATORS . 5171 RENTALS - SURVEILLANCE VEHICLE RENTALS TO CONDUCT COVERT UNDERCOVER INVESTIGATIONS . 5172 EQUIPMENT MAINTENANCE - MAINTENANCE OF UNDERCOVER ELECTRONIC AND VIDEO SURVEILLANCE EQUIPMENT, SURVEILLANCE VAN EQUIPMENT, AND RELATED CAMERAS . 5505 OTHER PROFESSIONAL SERVICES - DIB ' S SAFE AND LOCK SERVICE, ANNUAL PURCHASE ORDER; BIO-TOX SPECIMEN ANALYSIS; 'WE TIP ' FUNDING; AIR-TIME FOR ORION GPS TRACKING SYSTEM; AUTO TRACK PLUS SERVICE TO PROVIDE INFORMATION ON SUSPECTS BEING INVESTIGATED. 180 .. EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 216 POLICE-MET ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 537,369 442,957 629,083 678,400 5012 SPECIAL SALARIES 22,325 16,150 25,088 19,500 5014 SALARIES TEMP/PARTTIME 0 0 59,977 0 5015 OVERTIME 82,333 62,405 78,006 47,700 5018 VACATION PAY 680 0 5,071 0 5026 PERS RETIREMENT 57,212 57,967 141,417 191,100 5027 HEALTH & LIFE INSURANCE 48,460 41,571 65,917 65,100 5028 UNEMPLOYMENT INSURANCE 1,607 1,304 2,010 1,700 5029 MEDICARE 6,774 6,079 10,050 8,700 TOTAL PERSONNEL SERVICES 756,760 628,433 1,016,619 1,012,200 5111 MATERIALS & SUPPLIES 15,441 17,400 10,256 14,800 5112 SMALL TOOLS & EQUIPMENT 425 1,293 694 500 ` 5122 DUES & SUBSCRIPTIONS 125 150 250 600 5132 MEETINGS & CONFERENCES 2,573 979 709 1,600 5172 EQUIPMENT MAINTENANCE 595 696 852 1,200 TOTAL MAINTENANCE & OPERATION 19,159 20,518 12,761 18,700 u TOTAL 775,919 648,951 1,029,380 1,030,900 BUDGET - JUSTIFICATION 216 POLICE-MET 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - CHEMICAL SUPPLIES, TEAR GAS FOR TACTICAL ENTRIES, CANNISTERS, 37 MM, 40 MM, 12 GA PROJECTILES AND DISTRACTION DEVICES (BODIES AND CHARGES) ; BULBS, BATTERIES AND REPLACEMENT PARTS FOR SL20 FLASHLIGHTS AND SURE FIRE WEAPONS LIGHTS, AND H&K HANDGUN LIGHTS; ADDITIONAL MAGAZINES FOR AR-15 RIFLES ($35 X 40) ; SHOULDER SLINGS FOR AR-15 RIFLES ($35 X 10) ; DOUBLE MAGAZINE CLAMPS FOR MP-5 RIFLES ($65 X 10) ; CUTTING SUPPLIES FOR RUN-N-KUT TORCH SYSTEM; LESS LETHAL MUNITIONS INCLUDING 37 MM/40 MM FOAM BATON, BEAN BAG, RUBBER PELLETS, 12 GA BEAN BAG, STING BALLS AND SMOKE CANISTERS; AMMO FOR TRAINING OF MET AND AUXILARY SWAT OFFICERS TO INCLUDE 9MM BALL, _ 9MM 124 GR. BALL, 45 CAL. BALL, 308 MATCH GRADE RIFLE, 223 CAL. RIFLE BALL AND SOFT POINT, 12 GA. 00 BUCK AND SLUGS; SIMUNITIONS TRAINING AMMO; SIMUNITIONS CONVERSION KITS FOR MP-5; POLAROID FILM FOR GANG MEMBER IDENTIFICATION; NOMEX GLOVES, BALLISTIC GOGGLES, HOODS AND KNEEPADS TO EQUIP NEWLY ASSIGNED OFFICERS AND REPLACE WORN ITEMS . 5112 SMALL TOOLS AND EQUIPMENT - ASSORTED ARMORERS TOOLS TO INCLUDE TRIGGER WEIGHT SET, HAMMER PUNCH SET, ARMORER SCREWDRIVER SET, ROLL PIN PUNCHES, ASSORTED ARMORERS PLIERS, BARREL BEDDING TOOLS, ARMORERS WRENCHES . 5122 PUBLICATIONS/SUBSCRIPTIONS/DUES - CALIFORNIA GANG INVESTIGATORS ASSOCIATION (9) ; NATIONAL TACTICAL OFFICERS ASSOCIATION; CALIFORNIA TACTICAL OFFICERS ASSOCIATION. 5132 MEETINGS & CONFERENCES - INLAND SWAT COMMANDERS MEETINGS; CA GANG CONFERENCE; SPECIAL WEAPONS TEAM CHAMPIONSHIPS IN BAKERSFIELD. 5172 EQUIPMENT MAINTENANCE - REPAIR AND MAINTENANCE FOR S .W.A.T. WEAPONS & EQUIPMENT. ip � 7 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 217 TRAFFIC ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 888,876 1,084,781 1,278,023 1,224,200 5012 SPECIAL SALARIES 44,133 44,605 52,150 41,300 5014 SALARIES TEMP/PARTTIME 282,249 297,392 288,016 300,000 5015 OVERTIME 90,091 53,863 78,395 47,300 5018 VACATION PAY 0 714 1,704 0 5026 PERS RETIREMENT 93,154 122,469 254,628 303,600 5027 HEALTH & LIFE INSURANCE 81,760 100,578 122,513 128,600 5028 UNEMPLOYMENT INSURANCE 3,262 3,703 4,265 3,200 5029 MEDICARE 14,200 16,354 19,365 14,300 TOTAL PERSONNEL SERVICES 1,497,725 1,724,459 2,099,058 2,062,500 5111 MATERIALS & SUPPLIES 4,575 319 609 2,200 5112 SMALL TOOLS & EQUIPMENT 1,372 3,641 2,005 1,100 5172 EQUIPMENT MAINTENANCE 574 2,031 637 1,900 5193 GRANT MATCH 0 0 0 1,300 TOTAL MAINTENANCE & OPERATION 6,521 5,992 3,251 6,500 TOTAL 1,504,246 1,730,450 2,102,309 2,069,000 1.8`� BUDGET - JUSTIFICATION 217 TRAFFIC 001 GENERAL FUND OBJECT JUSTIFICATION 5014 PART-TIME SALARIES - 31 CROSSING GUARDS . 5111 MATERIALS & SUPPLIES - MOTOR GLOVES (26 PAIRS) ; MOTORCYCLE BOOT REPAIR; HELMET REPAIR; PAS DEVICE MOUTHPIECES; STOP SIGNS FOR CROSSING GUARDS; VESTS FOR CROSSING GUARDS . 5112 SMALL TOOLS & EQUIPMENT - MOTORCYCLE HELMETS . 5172 EQUIPMENT MAINTENANCE - RADAR REPAIR AND CALIBRATION; PAS DEVICE REPAIR AND MAINTENANCE. 184 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 pi FUND 001 GENERAL FUND DIVISION 218 INVESTIGATIONS ACCOUNT OBJECT & TITLE - ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 4,540,583 5,452,044 5,787,493 4,885,400 5012 SPECIAL SALARIES 169,300 214,488 217,713 148,200 5015 OVERTIME 536,539 473,141 445,425 227,600 Ili. 5018 VACATION PAY 8,270 19,579 39,286 0 5026 PERS RETIREMENT 441,915 666,498 1,172,930 1,243,600 5027 HEALTH & LIFE INSURANCE 373,197 456,785 505,748 438,000 5028 UNEMPLOYMENT INSURANCE 13,224 15,403 16,417 12,200 5029 MEDICARE 26,083 33,048 41,703 30,600 r TOTAL PERSONNEL SERVICES 6,109,110 7,330,986 8,226,714 6,985,600 SIn 5111 MATERIALS & SUPPLIES 639 380 323 600 5112 SMALL TOOLS & EQUIPMENT 0 0 0 1,500 5122 DUES & SUBSCRIPTIONS 439 323 292 500 5132 MEETINGS & CONFERENCES 403 358 445 600 5171 RENTALS 1,427 1,191 2,159 0 5173 OUTSIDE VEHICLE MAINTENANCE 0 0 1,167 2,500 TOTAL MAINTENANCE & OPERATION 2,908 2,252 4,385 5,700 5505 OTHER PROFESSIONAL SERVICES 1,933. 2,325 0 2,500 TOTAL CONTRACTUAL SERVICES 1,933 2,325 0 2,500 5703 COMMUNICATIONS EQUIPMENT 0 24,830 0 0 5704 MISCELLANEOUS EQUIPMENT 2,271 2,221 0 0 TOTAL CAPITAL OUTLAY 2,271 27,051 0 0 5910 CREDIT-FED & STATE FROG FUND -173,304 -422,804 -171,258 -98,100 t TOTAL LESS: CREDITS/BILLABLES -173,304 -422,804 -171,258 -98,100 TOTAL 5,942,918 6,939,809 8,059,842 6,895,700 A 1g' BUDGET - JUSTIFICATION ■ 218 INVESTIGATIONS 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - 100 VHS VIDEO CASSETTES . 5112 SMALL TOOLS & EQUIPMENT - MISC TOOLS AND CLEANING SUPPLIES FOR VIN INSPECTION OF GTA VEHICLES; (4) TRANSCRIBERS . y 5122 DUES & SUBSCRIPTIONS - SUN NEWSPAPER SUBSCRIPTION; CALIF VOICE STRESS ANALYSIS; INLAND EMPIRE ECONOMIC CRIME INVESTIGATORS; PRESS ENTERPRISE; CALIF SEXUAL ASSAULT INVESTIGATORS . w 5132 MEETINGS & CONFERENCES - INLAND EMPIRE BURGLARY/ROBBERY �. INVESTIGATORS MONTHLY MEETINGS . 5173 OUTSIDE VEHICLE MAINTENANCE - ACCIDENT DAMAGE REPAIR CHARGES FOR SANCATT TASK FORCE VEHICLES . 5505 OTHER PROFESSIONAL SERVICES - CRIME SCENE CLEANUP AFTER OFFICER INVOLVED SHOOTINGS; CALGANG INTERNET ACCESS ANNUAL LEASE, PAROLE L.E.A.D. S . ANNUAL ACCESS LEASE. r g E1 EXPENDITURE BUDGET LINE ITEM DETAIL - FISCAL YEAR 2004-2005 f p - FUND 001 GENERAL FUND DIVISION 219 IDENTIFICATION & PROPERTY ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 499,762 546,081 548,715 597,100 5012 SPECIAL SALARIES 6,455 5,803 5,340 5,300 5015 OVERTIME 51,555 38,573 29,679 27,600 5018 VACATION PAY 723 1,541 855 0 5026 PERS RETIREMENT 33,893 32,857 34,034 35,900 5027 HEALTH & LIFE INSURANCE 49,019 55,027 58,212 62,700 5028 UNEMPLOYMENT INSURANCE 1,396 1,480 1,476 1,400 5029 MEDICARE 6,220 6,152 6,614 7,400 TOTAL PERSONNEL SERVICES 649,024 687,514 684,926 737,400 5111 MATERIALS & SUPPLIES 61,649 48,547 47,760 69,000 5112 SMALL TOOLS & EQUIPMENT 995 0 0 400 5122 DUES &SUBSCRIPTIONS 475 578 495 1,000 { 5132 MEETINGS & CONFERENCES 0 1,328 2,266 1,200 F_ 5133 EDUCATION & TRAINING 2,913 0 0 0 5171 RENTALS 772 0 26 0 5174 PRINTING CHARGES 0 0 825 0 TOTAL MAINTENANCE & OPERATION 66,804 50,454 51,372 71,600 5505 OTHER PROFESSIONAL SERVICES 144,021 145,138 144,647 150,600 TOTAL CONTRACTUAL SERVICES 144,021 145,138 144,647 150,600 5702 COMPUTER EQUIPMENT 2,184 0 0 0 TOTAL CAPITAL OUTLAY 2,184 0 0 0 5910 CREDIT-FED & STATE PROG FUND -52,538 -57,654 -76,234 -65,000 TOTAL LESS: CREDITS/BILLABLES -52,538 -57,654 -76,234 -65,000 TOTAL 809,495 825,452 804,711 894,600 V i 187 i BUDGET - JUSTIFICATION 219 IDENTIFICATION & PROPERTY 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - PRINT SUPPLIES (LIGHTNING POWDER) ; WATER FILTERS; EVIDENCE AND BODILY FLUID CONTAINERS; SO MUGSHOTS; 1 HOUR PHOTO; IMAGING PHOTO SUPPLIES; GUNSHOT RESIDUE KITS; POLAROID FILM; ID CARD SUPPLIES; EVI-PAQ SUPPLIES; CHEMICALS AND SUPPLIES; STORAGE BOXES, STORAGE BIN BOX, EVIDENCE BOX, BAGS, BIO HAZARD CLEANER. 5112 SMALL TOOLS & EQUIPMENT - REPLACEMENT TOOLS, NYLON PRINT BRUSHES, FINGERPRINT PADS, ROLLERS, MAGNIFIERS, ETC. ; INKLESS PADS, INK BOTTLES, INKLESS FINGERPRINT CARDS . 5122 DUES & SUBSCRIPTIONS - MEMBERSHIP DUES : IAI (5 MEMBERS) ; CSD-IAI (5 MEMEBERS) ; CAPE (3 MEMBERS) , IAPE (2 MEMBERS) AND SCAFO (6 MEMBERS) . 5132 MEETINGS AND CONFERENCES - CSD-IAI TRAINING (1 ATTENDEE) ; CAPE TRAINING SEMINAR (1 ATTENDEE) ; IAPE TRAINING SEMINAR (1 ATTENDEE) ; SCAFO TRAINING SEMINAR (4 ATTENDEES) . 5505 OTHER PROFESSIONAL SERVICES - CAL ID/DNA; BIOHAZARD DISPOSAL; CHEMICAL DISPOSAL; EPA DARKROOM DISPOSAL; OUTSIDE BIOHAZARD JANITORIAL. 18� gB� EZPENDZTURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 x FUND 001 GENERAL FUND DIVISION 220 POLICE SUPPORT SERVICES ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 198,670 166,678 165,511 172,400 5015 OVERTIME 0 0 320 0 5026 PERS RETIREMENT 11,587 9,715 10,316 10,800 5027 HEALTH & LIFE INSURANCE 23,567 18,607 15,361 15,900 5028 UNEMPLOYMENT INSURANCE 497 417 417 400 5029 MEDICARE 2,146 1,882 1,901 2,000 TCTAL PERSONNEL SERVICES 236,467 197,298 193,826 201,500 5111 MATERIALS & SUPPLIES 132,468 127,778 131,140 117,500 5112 SMALL TOOLS & EQUIPMENT 0 114 99 0 5113 MOTOR FUEL & LUBRICANTS 0 0 1,236 0 5122 DUES & SUBSCRIPTIONS 124 30 120 200 5132 MEETINGS & CONFERENCES 3,456 1,801 3,477 5,000 5172 EQUIPMENT MAINTENANCE 24,738 20,808 20,373 23,200 F 5174 PRINTING CHARGES 56,999 33,336 30,546 35,000 s 5175 POSTAGE 1,486 1,234 411 0 5176 COPY MACHINE CHARGES 34,993 36,245 30,029 35,200 5181 OTHER OPERATING EXPENSES 84,000 84,000 84,000 42,000 TOTAL MAINTENANCE 6 OPERATION 338,263 305,345 301,430 258,100 5505 OTHER PROFESSIONAL SERVICES 100,029 113,355 111,774 112,000 16 TOTAL CONTRACTUAL SERVICES 100,029 113,355 111,774 112,000 P-. 5601 GARAGE CHARGES 680,305 555,703 618,530 691,000 5602 WORKERS COMPENSATION 1,400,800 1,478,400 0 0 5603 LIABILITY 401,200 483,100 0 0 5604 M.I.S. CHARGES - IN-HOUSE 843,700 1,183,800 886,200 1,000,800 km 5605 TELEPHONE SUPPORT 387,479 401,273 295,048 228,000 5606 ELECTRIC 346,726 320,379 307,694 320,000 5607 GAS 31,367 41,627 46,552 40,000 5608 WATER, SEWER, GEOTHERMAL 7,692 7,435 5,682 7,400 5609 VEHICLE REPLACEMENT 97,536 99,100 75,000 75,000 5610 COMMUNICATION SHOP 554,000 552,800 590,000 578,300 5611 FLEET CHG LEASE PMTS 693,790 627,865 350,995 457,600 5612 FLEET CHGS - FUEL 278,977 317,613 425,431 394,300 pm TOTAL INTERNAL SERVICE CHARGES 5,723,773 6,069,095 3,601,133 3,792,400 5701 MOTOR VEHICLES 0 2,503 997 0 5704 MISCELLANEOUS EQUIPMENT 9,633 9,832 0 0 TOTAL CAPITAL OUTLAY 9,633 12,334 997 0 5803 LEASE PAYMENTS 496,050 503,909 5,000 5,000 TOTAL DEBT SERVICE 496,050 503,909 5,000 5,000 J TOTAL 6,904,214 7,201,335 4,214,160 4,369,000 3 I8� ■.k BUDGET - JUSTIFICATION 220 POLICE SUPPORT SERVICES 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - DEPARTMENT WIDE OFFICE SUPPLIES; COLOR COPIER AND DIGITAL CAMERA SUPPLIES; CLOTHING AND SAFETY SUPPLIES USED DURING THE HANDLING OF INFECTIOUS MATERIALS INCLUDING LATEX GLOVES, COVER MASKS FOR TB, ANTISEPTIC TOWELETTES, INFECTIOUS WASTE BAGS, CONTAMINATION KITS, BIOHAZARD LABELS AND SIGNS, SYRINGE AND KNIFE BOXES, VACCUTAINERS, ANTISEPTIC CLEANERS, FIRST AID SUPPLIES AND KITS; RECHARGEABLE BATTERIES FOR TASERS; SUPPLIES FOR MOBILE COMMUNITY SERVICE CENTER. 5122 DUES & SUBSCRIPTIONS - MUNICIPAL MANAGERS ASSOCIATION OF SOUTHERN CALIFORNIA (MMASC) ; POLICE DEPT REPORTS . 5132 MEETINGS AND CONFERENCES - MANAGEMENT MEETINGS, PATROL AND INVESTIGATIONS MEETINGS, NEIGHBORHOOD WATCH/BUSINESS MEETINGS, MONTHLY IN-HOUSE MEETINGS AND PROMOTIONAL EVENTS . 5172 EQUIPMENT MAINTENANCE - REPAIRS TO CAMERA EQUIPMENT; OFFICE EQUIPMENT MAINTENANCE AND REPAIR; EMERGENCY GENERATOR MAINTENANCE; UPS SYSTEM MAINTENANCE; MAINTENANCE OF TELEVISIONS, PROJECTORS AND GYM EQUIPMENT; MAINTENANCE OF FIRE ALARM SYSTEM; MAINTENANCE CONTRACT FOR STANLEY SLIDING DOORS. 5174 PRINTING CHARGES - FORMS, REPORTS, PROPERTY TAGS; TRAFFIC CITATIONS AND SUPPLEMENTS; RECRUITMENT FLYERS, RADIO LOGS, TRAINING FORMS, DRILL SHEETS, TRAINING MANUALS FOR DISPATCH; BROCHURES AND FLYERS FOR CRIME/DRUG/GANG PREVENTION; RECRUITMENT BROCHURES; DEPARTMENT NEWSLETTERS. 5176 COPIER MACHINE CHARGES - COPIER CHARGES . 5181 OTHER OPERATING EXPENSES - LEASE PAYMENT TO EDA FOR VICE & NARCOTICS BUILDING SPACE. 5505 OTHER PROFESSIONAL SERVICES - FINGERPRINT AND LIVESCAN LEES, PROCESSING OF FINGERPRINT CARDS FOR NEW CITY EMPLOYEES; CONTRACT PO FOR THE COLLECTION OF EVIDENCE; DIESEL FUEL FOR EMERGENCY GENERATOR; MAINTENANCE AND REPAIR OF POLICE FOUNTAIN; EVIDENCE COLLECTION AND COUNSELING OF CHILD ABUSE VICTIMS; CLEANING OF BUILDING WINDOWS; BUILDING REPAIRS; PEST CONTROL OF B BUILDING. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) =k 190 BUDGET - JUSTIFICATION 220 POLICE SUPPORT SERVICES 001 GENERAL FUND ' OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND ' SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . ' 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY ' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ' NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . ' 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . ' 5803 LEASE PAYEMENTS - LEASE OF THE "B" BUILDING. 191 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 €' FUND 001 GENERAL FUND DIVISION 221 DISPATCH ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 1,056,588 1,234,167 1,211,355 1,334,700 5012 SPECIAL SALARIES 10,058 14,570 14,820 15,900 5014 SALARIES TEMP/PARTTIME 42,994 47,575 22,862 30,000 5015 OVERTIME 131,740 112,111 88,704 100,900 5026 PERS RETIREMENT 68,814 75,802 75,225 84,600 5027 HEALTH & LIFE INSURANCE 99,283 123,460 129,643 142,900 5028 UNEMPLOYMENT INSURANCE 3,097 3,521 3,379 3,300 5029 MEDICARE 15,490 17,757 17,512 18,200 TOTAL PERSONNEL SERVICES 1,428,063 1,628,963 1,563,499 1,730,500 5111 MATERIALS & SUPPLIES 48 1,137 298 200 5112 SMALL TOOLS & EQUIPMENT 2,307 3,056 2,828 2,600 5122 DUES & SUBSCRIPTIONS 784 800 734 800 5132 MEETINGS & CONFERENCES 360 _ 336 642 300 5172 EQUIPMENT MAINTENANCE 0 0 171 0 TOTAL MAINTENANCE & OPERATION 3,498 5,330 4,673 3,900 5505 OTHER PROFESSIONAL SERVICES 1,216 2,220 342 1,900 TOTAL CONTRACTUAL SERVICES 1,216 2,220 342 1,900 5702 COMPUTER EQUIPMENT 0 0 0 13,000 5703 COMMUNICATIONS EQUIPMENT 0 696 760 700 TOTAL CAPITAL OUTLAY 0 696 760 13,700 5910 CREDIT-FED & STATE PROG FUND -109,756 -125,452 -53,834 -139,700 TOTAL LESS: CREDITS/BILLABLES -109,756 -125,452 -53,834 -139,700 TOTAL 1,323,022 1,511,756 1,515,440 1,610,300 192 BUDGET - JUSTIFICATION 221 DISPATCH 001 GENERAL FUND OBJECT JUSTIFICATION M5014 PART-TIME SALARIES - SALARIES FOR PART-TIME DISPATCHERS . 5111 MATERIALS & SUPPLIES - ANNUAL BLEC AWARD PLAQUE. 5112 SMALL TOOLS & EQUIPMENT - (20) DISPATCHER HEADSET; (11) HEADSET TAILS; (3) REPLACEMENT KEYBOARDS; (5) COMPUTER MOUSE REPLACEMENTS . 5122 DUES & SUBSCRIPTIONS - (2) THOMAS BROS . COUNTY OF SAN BERNARDINO LAMINATED MAP BOOKS; (6) THOMAS BROS . COUNTY OF SAN BERNARDINO MAP BOOKS; NATIONAL EMERGENCY NUMBER ASSOCIATION (CAL-NENA) MEMBERSHIP; APCO MEMBERSHIP AND SUBSCRIPTION; PENAL CODE BOOK; HAINES CRISS CROSS BOOK. 1 5132 MEETINGS & CONFERENCES - CAL-NENA CONFERENCE WORKSHOP FOR (3) DISPATCH PERSONNEL 5505 OTHER PROFESSIONAL SERVICES - STEAM CLEAN CARPETS AND CHAIRS; REUPHOLSTER/REPLACE CHAIR CUSHIONS . b 5702 COMPUTER EQUIPMENT - ADDITIONAL CAD MEMORY. 5703 COMMUNICATION EQUIPMENT - (30) REPLACEMENT DAT-120 LOGGING RECORDER TAPES ($22 EACH) . 193 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 222 RECORDS ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 785,474 851,644 993,245 1,207,300 5012 SPECIAL SALARIES 7,455 7,818 10,763 11,400 5014 SALARIES TEMP/PARTTIME 141,911 122,672 142,043 117,400 5015 OVERTIME 72,218 65,361 80,867 73,800 5018 VACATION PAY 0 1,004 0 0 5026 PERS RETIREMENT 49,654 52,198 60,780 73,300 5027 HEALTH & LIFE INSURANCE 90,288 101,359 119,684 142,800 5028 UNEMPLOYMENT INSURANCE 2,518 2,622 3,079 2,900 5029 MEDICARE 10,721 11,390 14,501 14,700 TOTAL PERSONNEL SERVICES 1,160,239 1,216,065 1,424,961 1,643,600 5111 MATERIALS & SUPPLIES 887 326 676 500 5112 SMALL TOOLS & EQUIPMENT 2,369 1,165 690 2,000 5121 ADVERTISING 0 0 74 0 5122 DUES & SUBSCRIPTIONS 280 255 100 400 ' 5131 MILEAGE 37 0 0 0 5132 MEETINGS & CONFERENCES 667 690 260 1,200 5172 EQUIPMENT MAINTENANCE 180 421 450 1,000 , 5175 POSTAGE 25,139 25,189 24,468 32,500 TOTAL MAINTENANCE & OPERATION 29,560 28,046 26,718 37,600 5505 OTHER PROFESSIONAL SERVICES 307,405 311,662 84,671 129,400 TOTAL CONTRACTUAL SERVICES 307,405 311,662 84,671 129,400 ' 5613 DEPT COMPUTER CONTRIB 48,900 0 0 0 TOTAL INTERNAL SERVICE CHARGES 48,900 0 0 0 5704 MISCELLANEOUS EQUIPMENT 1,733 0 0 0 TOTAL CAPITAL OUTLAY 1,733 0 0 0 ' 5910 CREDIT-FED & STATE PROG FUND -31,018 0 0 0 ' TOTAL LESS: CREDITS/BILLABLES -31,018 0 0 0 TOTAL 1,516,818 1,555,772 1,536,351 1,810,600 194 BUDGET - JUSTIFICATION 222 RECORDS 001 GENERAL FUND rOBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - HAND CLEANER FOR FINGERPRINTING; 3 ID LAMINATES . 5112 SMALL TOOLS & EQUIPMENT - (5) DELUXE DICTAPHONE TRANSCRIBERS; LIVE SCAN ROLL IMPRESSION (SMALL) PLATEN; LIVE SCAN PLAIN IMPRESSION (LARGE) PLATEN. 5122 DUE AND SUBSCRIPTIONS - (5) CLEARS MEMBERSHIP RENEWALS ($25 EACH) ; (1) CCUG MEMBERSHIP RENEWAL; 2004 ZIP CODE DIRECTORY AND CALIFORNIA COURTS DIRECTORY; KELLY BLUE rBOOK SUBSCRIPTION. 5132 MEETINGS AND CONFERENCES - CLEARS MONTHLY MEETINGS FOR (5) RECORDS MANAGER AND (4) SUPERVISORS . 5172 EQUIPMENT MAINTENANCE - SERVICE/REPAIR OF STENOGRAPH MACHINES . ' 5175 POSTAGE - YEARLY POSTAGE COSTS; FED EX CONTRACT. 5505 OTHER PROFESSIONAL SERVICES - CNI CONTRACT WITH SBSD; CLETS CONTACT WITH SBSD; STENO SOLUTIONS. r r r r r r . r 195 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 224 POLICE-PERSONNEL & TRAINING t ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 526,770 617,628 460,469 501,700 5012 SPECIAL SALARIES 11,400 9,400 9,250 6,600 5014 SALARIES TEMP/PARTTIME 0 0 25,448 0 5015 OVERTIME 6,585 4,153 1,187 4,500 5018 VACATION PAY 702 8,488 1,011 0 5026 PERS RETIREMENT 45,395 47,429 62,360 75,300 5027 HEALTH & LIFE INSURANCE 50,585 51,768 56,537 60,400 5028 UNEMPLOYMENT INSURANCE 1,364 1,599 1,256 1,200 5029 MEDICARE 3,485 3,227 4,226 4,400 TOTAL PERSONNEL SERVICES 646,286 743,692 621,745 654,100 5111 MATERIALS & SUPPLIES 124,461 153,101 117,272 131,700 5112 SMALL TOOLS & EQUIPMENT 425 64 0 500 5121 ADVERTISING 1,842 3,362 200 1,300 5122 DUES & SUBSCRIPTIONS 1,756 329 73 1,900 5132 MEETINGS & CONFERENCES 4,153 2,555 1,126 4,200 5133 EDUCATION & TRAINING 28,941 39,113 20,952 26,000 5134 TRAINING - POST REIMBURSEABLE 237,722 179,460 181,471 169,800 5172 EQUIPMENT MAINTENANCE 2,863 786 1,642 4,000 5181 OTHER OPERATING EXPENSES 5,800 5,800 0 5,800 TOTAL MAINTENANCE & OPERATION 407,981 384,569 322,735 345,200 ' 5502 PROFESSIONAL/CONTRACTUAL SVCS 16,049 8,048 0 0 5505 OTHER PROFESSIONAL SERVICES 25,427 24,853 16,395 26,600 TOTAL CONTRACTUAL SERVICES 41,477 32,901 16,395 26,600 5704 MISCELLANEOUS EQUIPMENT 3,056 0 0 0 5706 ALTERATIONS & RENOVATIONS 0 99,388 0 0 TOTAL CAPITAL OUTLAY 3,056 99,388 0 0 ' TOTAL 1,098,800 1,260,549 960,874 1,025,900 19G . BUDGET - JUSTIFICATION ' 224 POLICE-PERSONNEL & TRAINING 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - LEATHERGEAR AND ACCESSORIES TO INCLUDE HANDCUFFS, HOBBLES AND BATONS; GAS MASKS, NYLON CARRIERS AND REPLACEMENT CANISTERS; KEVLAR HELMETS; 1 RAINGEAR; TEAR GAS CANNISTERS; REPLACEMENT VEST COVERS; BALLISTIC VESTS; MOU MANDATED UNIFORMS FOR GENERAL EMPLOYEES, UTILITY UNIFORMS FOR NEW OFFICERS AND THOSE ASSIGNED TO SPECIALTY UNITS; PROMOTIONAL ITEMS TO BE HANDED OUT AT JOB FAIRS; OPAL MINORITY RECRUITMENT EXPENSES; ANNUAL PURCHASE ORDER FOR DIBS LOCK AND KEY; TASERS, TASER SUPPLIES AND REPAIRS; RANGE SUPPLIES INCLUDING CLEANING MATERIALS, TARGETS, STAPLE GUNS, AND MISCELLANEOUS SMALL TOOLS; TRAINING AND DUTY AMMUNITION; FIREARMS CONVERTER KIT AND SIMUNITIONS FOR OFFICER SAFETY; REPLACEMENT 30 ROUND CLIPS FOR SERGEANT' S AR15 ' S; REPLACEMENT EYE AND EAR PROTECTION; VOLUNTEER APPRECIATION LUNCHEON, RECOGNITION AWARDS, PATCHES FOR CITIZEN PATROL AND VOLUNTEER UNIFORMS; MEDALS FOR DEPARTMENT AWARDS CEREMONY; BADGES; MISCELLANEOUS SUPPLIES AND MATERIALS; PROMOTIONAL/SWEARING IN CEREMONIES AND MATERIALS; ANNUAL 10-48 . t5112 SMALL TOOLS AND EQUIPMENT 5121 ADVERTISING - POLICE OFFICER MINORITY RECRUITMENT ADVERTISING AND DISPATCHER ADVERTISING. 5122 DUES & SUBSCRIPTIONS - (3) CALIFORNIA BACKGROUND INVESTIGATORS ASSOCIATION MEMBERSHIP; NATIONAL BOOK ON POLICE AGENCIES; MISCELLANEOUS PUBLICATIONS AND BOOKS; S .B. TRAINING MANAGERS ASSOCIATION (2 MEMBERSHIPS) ; (2) CALIFORNIA ASSOCIATION OF TRAINING MANAGERS MEMBERSHIPS; TRAINING VIDEOS; TRAINING RESOURCE MATERIALS . 5132 MEETINGS AND CONFERENCES - (15) RECRUITMENT FAIRS AND VISITS; CA ASSOCIATION OF POLICE OFFICERS TRAINING CONFERENCE (2 ATTENDEES) , BACKGROUND VISITS OF OUT OF TOWN APPLICANTS; BACKGROUND INVESTIGATORS QUARTERLY MEETINGS/ANNUAL CONFERENCE. 5133 EDUCATION & TRAINING - FBI ACADEMY; S .M. I .P. ; VARIOUS NON-POST TRAINING SEMINARS/CLASSES . 5134 TRAINING - POST REIMBURSABLE . 5172 EQUIPMENT MAINTENANCE - GUN REPAIRS WITH MAGNUM RANGE; HANDGUN ARMORER KITS; HANDGUN REPLACEMENT PARTS . 5181 OTHER OPERATING EXPENSES - CONTRACT SERVICES FOR TRAINING ON 'LIVE FIRE' SIMULATOR. 197 BUDGET - JUSTIFICATION I 224 POLICE-PERSONNEL & TRAINING 001 GENERAL FUND OBJECT JUSTIFICATION 5505 CONTRACTUAL SERVICES - POLYGRAPHS FOR PRE-EMPLOYMENT SCREENING; CREDIT CHECKS FOR PRE-EMPLOYMENT SCREENING; BACKGROUND INVESTIGATIONS COMPLETED BY RETIRED SBPD OFFICERS; ALARM SERVICE AND MAINTENANCE AT THE POLICE FIRING RANGE; LIEUTENANT' S PROMOTIONAL ASSESSMENT CENTER. S S i 198 ■ EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 !j FUND 001 GENERAL FUND DIVISION 225 LANDLORD CERTIFIGTION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 55,302 57,738 61,471 86,500 5014 SALARIES TEMP/PARTTIME 466 8,188 12,563 0 5018 VACATION PAY 0 0 1,163 0 5026 PERS RETIREMENT 3,871 4,042 4,274 5,500 5027 HEALTH & LIFE INSURANCE 5,497 6,292 7,079 12,200 5026 UNEMPLOYMENT INSURANCE 139 165 188 200 5029 MEDICARE 809 956 1,090 1,300 TOTAL PERSONNEL SERVICES 66,084 77,381 87,828 105,700 5111 MATERIALS & SUPPLIES 8,240 6,179 5,630 6,000 5122 DUES & SUBSCRIPTIONS 45 245 251 300 5132 MEETINGS & CONFERENCES 148 417 29 800 5133 EDUCATION & TRAINING 0 0 0 1,000 5171 RENTALS 0 _ 0 -14 0 5174 PRINTING CHARGES 3,144 8,473 6,177 6,000 • TOTAL MAINTENANCE & OPERATION 11,577 15,313 12,073 14,100 5702 COMPUTER EQUIPMENT 3,447 2,429 493 0 5704 MISCELLANEOUS EQUIPMENT 3,131 0 0 0 TOTAL CAPITAL OUTLAY 6,579 2,429 493 0 5910 CREDIT-FED & STATE PROG FUND -51,700 -55,487 -39,200 -10,400 TOTAL LESS: CREDITS/BILLABLES -51,700 -55,487 -39,200 -10,400 TOTAL 32,540 39,636 61,194 109,400 199 BUDGET - JUSTIFICATION 225 LANDLORD CERTIFICATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - OFFICE SUPPLIES, TRAINING SUPPLIES . 5121 ADVERTISING - DISPLAY ADVERTISEMENTS FOR PREVENTION MEETINGS AND LANDLORD TRAINING CLASSES . TOTAL $1, 000 5122 DUES & SUBSCRIPTIONS - NEWSPAPERS AND TRAINING BOOKS . 5132 MEETINGS & CONFERENCES - ATTENDANCE AT CRIME PREVENTION, LANDLORD TRAINING AND LEGISLATION CHANGES MEETINGS . 5133 EDUCATION & TRAINING - RENTAL HOUSING, LANDLORD CERTIFICATION AND CRIME PREVENTION TRAINING. 5174 PRINTING - PRINTING OF TRAINING MANUALS, TRAINING BROCHURES, CRIME PREVENTION PACKETS, CERTIFICATES . 5175 POSTAGE - MAILING LETTERS, CERTIFICATES, BROCHURES, CLASS CONFIRMATION. 5186 CIVIC/PROMOTIONAL -CRIME FREE HOUSING INCENTIVE PROGRAM FOR APARTMENT MANAGERS REIMBURSEMENT OR APPORTIONMENT OF CITY FEES; ALLOCATION TO BE DETERMINED ON A CASE BY CASE BASIS, $1, 000 ^w r 200 EEPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 tFUND 001 GENERAL FUND DIVISION 228 CITY JAIL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5111 MATERIALS & SUPPLIES 12,416 12,960 14,514 12,600 5172 EQUIPMENT MAINTENANCE 3,403 2,049 2,578 6,500 5174 PRINTING CHARGES 2,497 2,760 1,565 2,500 5178 POLICE BOOKING CHARGES 600,000 600,000 600,000 600,000 TOTAL MAINTENANCE & OPERATION 618,316 617,789 618,657 621,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 1,929 8,455 790 0 5505 OTHER PROFESSIONAL SERVICES 306,642 334,681 349,862 350,200 TOTAL CONTRACTUAL SERVICES 308,571 343,136 350,652 350,200 5703 COMMUNICATIONS EQUIPMENT 0 5,048 0 0 ` TOTAL CAPITAL OUTLAY 0 5,048 0 0 TOTAL 926,887 965,973 969,309 971,800 BUDGET - JUSTIFICATION 228 CITY JAIL 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - INMATE SUPPLIES TO INCLUDE WRISTBANDS, BLANKETS, MATTRESSES, DISPOSABLE SUITS, DISPOSABLE SLIPPERS; FOOD SUPPLIES FOR INMATES; LAUNDRY SOA; SANITARY NAPKINS; PLASTIC PROPERTY BAGS; LENS FOR LIVE-SCAN. 5172 EQUIPMENT MAINTENANCE - BREATHALYZER MAINTENANCE; AUDIO/VIDEO SYSTEM MAINTENANCE. 5174 PRINTING CHARGES - PROBABLE CAUSE FORMS, ALERT FORMS, PROPERTY FORMS, MEDICAL FORMS, CAL ID FORMS, MEAL LOGS, ' HOUSING OBSERVATION FORMS, VEHICLE INSPECTION LOGS; POLAROID FILM AND 35 MM FILM. 5178 ESTIMATED COST OF BOOKING FEE CHARGES TO THE COUNTY. 5505 OTHER PROFESSIONAL SERVICES - CONTRACT WITH WACKENHUT CORPORATION FOR JAILER SERVICES . r 20) i i � PUBLIC SERVICES STREET MAINTENANCE STREET TREE MAINTENNCE MSTREET LIGHTING SIGNALS CITY SIDEWALK (CONCRETE) MAINTENANCE RIGHT OF WAY SPECIAL PROJECTS f ABATEMENTS FOR � CODE COMPLIANCE i REPLACE SIDEWALKS TO COMPLY ' WITHADA REQUIREMENTS ADMINISTRATOR OF SENTENCED WORKERS PROGRAMS '1 PUBLIC SERVICES *Director of Public Services Lynn Merrill r-------------------------n r--------------------------I **Refuse **Fleet --------------------- 1 L------------T------------J L------------T------------J 1 1 , , I' 1------------1 r---------------"----------------- 1 , � 1 (92.75) Employees (31) Employees L-------------------------J r--------------------------- **Sewer Line I Administration ----- ------ Maintenance L-----_____--T--------- ---J i 1 , 1 , (12.25) Employees' (4) Employees 't Street Lighting/ff] *Street Tree Right of Way / Signals Maintenance Maintenance Concrete (15) Employees (12) Employees (4) Employees (13) Employees *The Director's Salary will be paid 50% from Public Svcs,25%from the Refuse Division and 25%from Sewer iMaintenant;e. The Senior Secretary's salary will be paid 50%by Refuse 1 Division and 50%by the Public Svcs Division. The Street Superintendent's J salary will be paid 50%by Public Svcs and 50%by the Sewer Maim. **See other City Operating Budgets or Internal Service Fund Budgets. A' PUBLIC SER VICES ACCOUNT NUMBER: 001-400 FUND: GENERAL FUND ABOUT THE DEPARTMENT The Public Services Department maintains all streets, sidewalks, curbs, gutters, street trees, and sewer mains in the City. Public Services provides administrative support to other funds including the Refuse, Fleet, and Sewer Line Maintenance. Graffiti Removal is now budgeted in the Code Compliance budget. EXPENDITURES BYDIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 478,770 544,439 325,018 335,800 STREET MAINTENANCE 1,003,089 1,023,052 1,115,148 1,450,800 STREET TREE MAINTENANCE 722,566 575,827 362,942 541,300 RIGHT-OF-WAY 533,183 509,365 483,774 295,500 CONCRETE 584,158 607,883 518,438 595,200 STREET LIGHTING 0 0 01 1,819,300 TRAFFIC SIGNALS 0 0 01 809,500 TOTAL 3,321,766 3,260,566 2,805,3201 5,847,400 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,733,855 1,810,526 1,837,430 2,594,800 MAINTENANCE&OPERATION 341,982 314,477 313,116 556,800 CONTRACTUAL SERVICES 683,771 512,385 240,030 957,300 INTERNAL SERVICE CHARGES 562,157 617,201 347,146 1,738,500 CAPITAL OUTLAY 0 0 5933 0 DEBT SERVICE 0 0 0 0 CREDITSBILLABLES 0 59751 616651 0 TOTAL 3,321,765 3,260,564 2,805,320 5,847,400 I � 4- 203 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 401 PUBLIC SERVICES ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 153,106 164,541 174,176 186,000 5013 AUTOMOBILE ALLOWANCE 1,800 1,800 1,800 1,800 5015 OVERTIME 1,064 1,924 1,776 1,000 5026 PERS RETIREMENT 9,523 10,465 11,059 11,800 5027 HEALTH & LIFE INSURANCE 18,688 22,206 24,730 26,500 5028 UNEMPLOYMENT INSURANCE 391 421 446 500 5029 MEDICARE 2,202 2,451 2,619 2,800 TOTAL PERSONNEL SERVICES 186,774 203,808 216,606 230,400 5111 MATERIALS & SUPPLIES 2,137 1,568 1,361 1,500 5112 SMALL TOOLS & EQUIPMENT 224 752 345 500 5121 ADVERTISING 0 0 0 300 5122 DUES & SUBSCRIPTIONS 0 156 0 0 5132 MEETINGS & CONFERENCES 189 0 442 500 5133 EDUCATION & TRAINING 622 434 209 500 5172 EQUIPMENT MAINTENANCE 0 52 0 100 5174 PRINTING CHARGES 422 746 1,341 500 5175 POSTAGE 109 58 37 0 5176 COPY MACHINE CHARGES 1,507 1,490 1,510 500 5183 MANAGEMENT ALLOWANCE 50 75 0 300 TOTAL MAINTENANCE & OPERATION 5,259 5,332 5,245 4,700 5502 PROFESSIONAL/CONTRACTUAL SVCS 127 0 0 0 TOTAL CONTRACTUAL SERVICES 127 0 0 0 5602 WORKERS COMPENSATION 73,100 68,500 0 0 5603 LIABILITY 46,900 60,800 0 0 5604 M.I.S. CHARGES - IN-HOUSE 5,200 4,800 4,400 4,400 5605 TELEPHONE SUPPORT 13,023 19,921 17,967 13,800 5607 GAS 387 1,479 0 1,800 5609 VEHICLE REPLACEMENT 145,000 176,900 78,000 78,000 5610 COMMUNICATION SHOP 3,000 2,900 2,800 2,700 TOTAL INTERNAL SERVICE CHARGES 286,609 335,299 103,167 100,700 TOTAL 478,770 544,439 325,018 335,800 204 BUDGET - JUSTIFICATION ' 401 PUBLIC SERVICES ADMINISTRATION 001 GENERAL FUND OBJECT JUSTIFICATION 5111 OFFICE SUPPLIES, COPY PAPER AND GENERAL STATIONARY, PRINTER AND COMPUTER SUPPLIES, RIBBONS . 5112 FILE CABINETS, CHAIRS, COMPUTER PERIPHERALS . 5121 JOB ANNOUNCEMENTS 5132 VARIOUS LOCAL INDUSTRY MEETINGS 5133 LOCAL TRAINING FOR THE CUSTOMER SERVICE STAFF. 5172 OFFICE MACHINES (FAX, ANSWERING MACHINE AND PRINTERS) REPAIR. 5174 FORMS, NOTICES AND DOCUMENTS . 5176 COPY MACHINE CHARGES 5183 MANAGEMENT ALLOWANCE. 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . 205 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 402 STREET MAINTENANCE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 462,185 498,209 488,843 504,200 5012 SPECIAL SALARIES 600 575 600 600 5013 AUTOMOBILE ALLOWANCE 2,250 2,813 1,500 1,500 5014 SALARIES TEMP/PARTTIME 0 0 0 9,000 5015 OVERTIME 43,031 31,172 38,584 8,000 5018 VACATION PAY 2,160 1,006 2,393 0 5026 PERS RETIREMENT 34,727 32,743 35,127 31,500 5027 HEALTH & LIFE INSURANCE 56,288 64,200 65,583 61,100 5028 UNEMPLOYMENT INSURANCE 1,299 1,405 1,519 1,300 5029 MEDICARE 3,344 3,785 4,679 3,200 TOTAL PERSONNEL SERVICES 605,884 635,909 638,826 620,400 5111 MATERIALS & SUPPLIES 193,045 179,053 196,557 180,300 rr 5112 SMALL TOOLS & EQUIPMENT 2,997 3,011 3,297 3,000 5122 DUES & SUBSCRIPTIONS 340 0 0 0 5133 EDUCATION & TRAINING 989 498 50 1,000 5171 RENTALS 21,384 18,725 10,041 7,000 5174 PRINTING CHARGES 0 95 0 0 TOTAL MAINTENANCE & OPERATION 218,754 201,383 209,945 191,300 5502 PROFESSIONAL/CONTRACTUAL SVCS 49,335 43,802 61,685 150,000 5505 OTHER PROFESSIONAL SERVICES 6,773 6,065 3,818 359,000 TOTAL CONTRACTUAL SERVICES 56,108 49,867 65,504 509,000 S 5601 GARAGE CHARGES 106,314 111,151 112,291 105,100 5612 FLEET CHGS - FUEL 16,029 18,766 25,817 25,000 TOTAL INTERNAL SERVICE CHARGES 122,343 129,917 138,108 130,100 5704 MISCELLANEOUS EQUIPMENT 0 0 1,100 0 TOTAL CAPITAL OUTLAY 0 0 1,100 0 5952 BILLABLE TO ECONOMIC DEVELOP 0 5,975 61,665 0 TOTAL LESS: CREDITS/BILLABLES 0 5,975 61,665 0 TOTAL 1,003,089 1,023,052 1,115,148 1,450,800 206- BUDGET - JUSTIFICATION 402 STREET MAINTENANCE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 PURCHASE OF ASPHALT CONCRETE FOR PATCHING POTHOLES, SOLVENT FOR CLEANING TRUCKS AND TOOLS, LIQUID ASPHALT FOR PATCHING OPERATION, TRAFFIC CONTROL SUPPLIES, CRACK FILL MATERIAL, SAND, AND SANDBAGS . 5112 SHOVELS, ASPHALT LUTES, RAKES, WEED CUTTING TOOLS, GLOVES, PERSONAL SAFETY EQUIPMENT AND HAND TOOLS . 5133 LOCAL TRAINING FOR STAFF IN METHODS OF PAVING, SAFETY AND TRAFFIC CONTROL. 5171' RENTAL OF SPECIALIZED EQUIPMENT USED FOR ASPHALT WORK AND FOR CLEAN UP OF FLOOD CHANNELS BEFORE AND AFTER RAIN STORMS . UNIFORM RENTALS . 5502 CONTRACT STREET MAINTENANCE FOR: CONTRACT SERVICES FOR CRACK FILLING, INDUSTRIAL PAVER, AND COLD MILLING MACHINE 5505 CONTRACT STREET STRIPING ($353 , 000) ; EMERGENCY CONTRACTUAL SUPPORT DURING STORM SEASON ($6, 000) . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 207 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 404 STREET TREE MAINTENANCE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 158,009 166,713 160,933 176,300 5014 SALARIES TEMP/PARTTIME 18,211 4,709 24,411 30,000 5015 OVERTIME 11,964 10,357 23,187 0 5026 PERS RETIREMENT 11,061 11,670 11,126 12,300 5027 HEALTH & LIFE INSURANCE 17,815 19,279 18,617 20,400 5028 UNEMPLOYMENT INSURANCE 468 455 527 400 5029 MEDICARE 1,200 1,068 1,282 1,100 TOTAL PERSONNEL SERVICES 218,729 214,251 240,083 240,500 5111 MATERIALS & SUPPLIES 3,728 3,877 3,578 4,000 5112 SMALL TOOLS & EQUIPMENT 4,972 5,803 5,340 5,000 5122 DUES & SUBSCRIPTIONS 200 155 0 0 5132 MEETINGS & CONFERENCES 285 225 19 500 5133 EDUCATION & TRAINING 561 150 525 600 5171 RENTALS 82 0 137 0 5172 EQUIPMENT MAINTENANCE 0 190 0 300 5174 PRINTING CHARGES 0 27 0 0 TOTAL MAINTENANCE & OPERATION 9,827 10,427 9,600 10,400 5502 PROFESSIONAL/CONTRACTUAL SVCS 445,701 318,650 70,990 250,000 5505 OTHER PROFESSIONAL SERVICES 50 0 0 0 TOTAL CONTRACTUAL SERVICES 445,751 318,650 70,990 250,000 5601 GARAGE CHARGES 39,938 23,195 28,561 27,700 5612 FLEET CHGS - FUEL 8,321 9,304 13,708 12,700 TOTAL INTERNAL SERVICE CHARGES 48,259 32,499 42,269 40,400 TOTAL 722,565 575,827 362,942 541,300 208 BUDGET — JUSTIFICATION a 404 STREET TREE MAINTENANCE 001 GENERAL FUND -3 4 OBJECT JUSTIFICATION 5111 SAFETY EQUIPMENT, TRAFFIC CONES, BARRICADES, CHAIN SAW OIL. 5112 PRUNERS, POLE SAWS, RAKES, BROOMS, CHAIN SAWS AND OTHER NECESSARY MISCELLANEOUS TOOLS . 5132 INTERNATIONAL SOCIETY OF ARBORCULTURE MEETINGS AND STREET TREE SEMINARS . 5133 LOCAL TREE TRIMMING TRAINING FOR STAFF. 5172 MAINTENANCE ON VARIOUS EQUIPMENT ITEMS FOR THE DIVISION. 5502 CONTRACT TREE TRIMMING PROGRAM. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF 1k TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . it 209 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 405 RIGHT OF NAY-PUBLIC SVCS. ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 272,824 277,566 289,527 163,600 5014 SALARIES TEMP/PARTTIME 0 167 0 0 5015 OVERTIME 46,846 14,532 12,010 800 5018 VACATION PAY 579 1,614 1,047 0 5025 FRINGE BENEFITS 201 0 0 0 5026 PERS RETIREMENT 17,491 17,663 18,510 10,100 5027 HEALTH & LIFE INSURANCE 35,116 38,199 37,035 17,100 5028 UNEMPLOYMENT INSURANCE 793 735 783 400 5029 MEDICARE 2,909 2,876 2,861 1,000 TOTAL PERSONNEL SERVICES 376,761 353,352 361,773 193,000 5111 MATERIALS & SUPPLIES 68,598 58,871 47,477 39,500 5112 SMALL TOOLS & EQUIPMENT 7,170 6,005 7,978 8,000 5133 EDUCATION & TRAINING 0 0 0 800 5171 RENTALS 1,815 1,474 1,489 1,500 5172 EQUIPMENT MAINTENANCE 376 310 461 2,000 5181 OTHER OPERATING EXPENSES 0 1,345 0 0 TOTAL MAINTENANCE & OPERATION 77,958 68,005 57,404 51,800 5505 OTHER PROFESSIONAL SERVICES 75 540 10,850 2,500 - TOTAL CONTRACTUAL SERVICES 75 540 10,850 2,500 5601 GARAGE CHARGES 32,062 26,318 14,643 14,200 5609 VEHICLE REPLACEMENT 35,000 50,000 22,000 22,000 5612 FLEET CHGS - FUEL 11,327 11,150 12,821 12,000 TOTAL INTERNAL SERVICE CHARGES 78,389 87,468 49,464 48,200 5704 MISCELLANEOUS EQUIPMENT 0 0 4,283 0 TOTAL CAPITAL OUTLAY 0 0 4,283 0 TOTAL 533,183 509,365 483,774 295,500 210 BUDGET - JUSTIFICATION 405 RIGHT OF WAY-PUBLIC SVCS. 001 GENERAL FUND OBJECT JUSTIFICATION 5111 HERBICIDES; TRAFFIC SAFETY EQUIPMENT; MATERIALS FOR BOARD-UPS SUCH AS PLYWOOD, NAILS, LOCKS, ETC. 5112 HAND TOOLS- SHOVELS, RAKES, TRASH BAGS, PERSONAL SAFETY EQUIPMENT 5133 TRAFFIC CONTROL AND CHEMICAL APPLICATION TRAINING. 5171 UNIFORM RENTAL FEES 5172 REPAIRS OF SMALL EQUIPMENT- WEED ABATEMENT TOOLS AND ` BACKPACK LEAF BLOWERS . 5505 FENCE INSTALLATION, POOL PUMPING, CONTAINER RENTAL 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . S 211 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 406 CONCRETE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 279,070 321,950 303,848 357,600 5015 OVERTIME 8,735 12,765 10,526 5,000 5018 VACATION PAY 1,439 1,337 689 0 5026 PERS RETIREMENT 19,203 21,528 20,479 23,800 5027 HEALTH & LIFE INSURANCE 33,450 41,065 40,092 46,600 5028 UNEMPLOYMENT INSURANCE 723 840 821 900 5029 MEDICARE 3,086 3,722 3,687 4,000 TOTAL PERSONNEL SERVICES 345,707 403,206 380,142 437,900 5111 MATERIALS & SUPPLIES 26,434 20,904 27,556 37,600 5112 SMALL TOOLS & EQUIPMENT 1,513 5,322 896 2,600 5171 RENTALS 2,238 2,074 1,982 2,000 5179 DUMP/WASTE FEES 0 1,030 488 0 y TOTAL MAINTENANCE & OPERATION 30,184 29,330 30,922 42,200 ,.r 5505 OTHER PROFESSIONAL SERVICES 181,710 143,328 92,686 100,000 TOTAL CONTRACTUAL SERVICES 181,710 143,328 92,686 100,000 5601 GARAGE CHARGES 23,449 28,593 8,926 10,200 5612 FLEET CHGS - FUEL 3,108 3,425 5,212 4,900 TOTAL INTERNAL SERVICE CHARGES 26,557 32,018 14,138 15,100 5704 MISCELLANEOUS EQUIPMENT 0 0 550 0 TOTAL CAPITAL OUTLAY 0 0 550 0 TOTAL 584,158 607,883 518,438 595,200 2 12 BUDGET - JUSTIFICATION 406 CONCRETE 001 GENERAL FUND OBJECT JUSTIFICATION 5111 MATERIALS USED IN THE RECONSTRUCTION OF SIDEWALKS- CONCRETE, FORM LUMBER, FORM STAKES, SPRINKLER REPAIR PARTS, BARRICADES . 5112 SHOVELS, RAKES, CONCRETE SAW BLADES AND CONCRETE FINISHING TOOLS . 5171 UNIFORM RENTAL FEES . 5505 CONTRACT CONCRETE REPAIRS AND MATERIALS; CONTRACT SIDEWALK, CURB AND GUTTER REPAIRS 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) I 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 213 EXPENDITURE BUDGET LINE ITEM DETAIL " FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 408 TRAFFIC SIGNAL MAINT ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 0 0 0 263,300 5015 OVERTIME 0 0 0 17,900 5026 PERS RETIREMENT 0 0 0 18,400 5027 HEALTH & LIFE INSURANCE 0 0 0 23,300 5028 UNEMPLOYMENT INSURANCE 0 0 0 700 5029 MEDICARE 0 0 0 3,200 TOTAL PERSONNEL SERVICES 0 0 0 326,800 5111 MATERIALS & SUPPLIES 0 0 0 115,000 5112 SMALL TOOLS & EQUIPMENT 0 0 0 500 5122 DUES & SUBSCRIPTIONS 0 0 0 500 5133 EDUCATION & TRAINING 0 0 0 3,000 5172 EQUIPMENT MAINTENANCE 0 0 0 100 TOTAL MAINTENANCE & OPERATION 0 0 0 119,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 0 95,800 TOTAL CONTRACTUAL SERVICES 0 0 0 95,800 5601 GARAGE CHARGES 0 0 0 18,900 5605 TELEPHONE SUPPORT 0 0 0 6,400 5606 ELECTRIC 0 0 0 220,000 5609 VEHICLE REPLACEMENT 0 0 0 14,000 5612 FLEET CHGS - FUEL 0 0 0 8,500 TOTAL INTERNAL SERVICE CHARGES 0 0 0 267,800 TOTAL 0 0 0 809,500 214 BUDGET - JUSTIFICATION 408 TRAFFIC SIGNAL MAINT 001 GENERAL FUND OBJECT JUSTIFICATION 5111 POLES, SIGNALS, CONTROLLERS, CABINETS, LAMPS AND OTHER PARTS NEEDED TO REPAIR TRAFFIC SIGNALS, AUTOMATIC GATES, FLASHING BEACONS, VIDEO DETECTION, CYLINK RADIO COMMUNICATION EQUIPMENT AND UPGRADES FOR ADA COMPLIANCE. 5112 SMALL TOOLS FOR VARIOUS REPAIRS AND MAINTENANCE NEEDS ON TRAFFIC SIGNALS AND EQUIPMENT. 5122 (IMSA) INTERNATIONAL MUNICIPAL SIGNAL ASSOCIATION LEVEL II CERTIFICATION FOR STAFF, TRAFFIC SIGNAL ASSOCIATION, CLASS B DIRVER' S LICENSE RENEWAL, STANDARD PLANS AND SPECIFICATIONS PUBLICATIONS . 5133 SEMINARS AND CLASSES ON NEW SIGNAL MOCIFICAITONS AND UPGRADES . 5172 CALIBRATE TEST EQUIPMENT 5502 PAYMENTS TO STATE FOR ENERGY COSTS FOR LIGHTING AT HIGHWAY OVERPASSES AND/OR INTERSECTIONS, ETC. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. ( CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5605 CHARGES FROM CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS ARE BASED ON ACTUAL COSTS INCURRED. ) 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIEM AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY ' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF `vEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 2 Z`"} EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 001 GENERAL FUND DIVISION 409 STREET LIGHTING ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 0 0 0 453,400 5015 OVERTIME 0 0 0 14,000 5026 PERS RETIREMENT 0 0 0 27,000 5027 HEALTH & LIFE INSURANCE 0 0 0 44,700 5028 UNEMPLOYMENT INSURANCE 0 0 0 1,200 5029 MEDICARE 0 0 0 5,500 TOTAL PERSONNEL SERVICES 0 0 0 545,800 5111 MATERIALS & SUPPLIES 0 0 0 123,000 5112 SMALL TOOLS & EQUIPMENT 0 0 0 2,800 5122 DUES & SUBSCRIPTIONS 0 0 0 100 5133 EDUCATION & TRAINING 0 0 0 1,200 5171 RENTALS 0 0 0 8,200 5172 EQUIPMENT MAINTENANCE 0 0 0 1,500 5179 DUMP/WASTE FEES 0 0 0 500 TOTAL MAINTENANCE & OPERATION 0 0 0 137,300 5601 GARAGE CHARGES 0 0 0 34,700 5604 M.I.S. CHARGES - IN-HOUSE 0 0 0 2,600 5606 ELECTRIC 0 0 0 1,080,000 5609 VEHICLE REPLACEMENT 0 0 0 10,500 5612 FLEET CHGS - FUEL 0 0 0 8,400 TOTAL INTERNAL SERVICE CHARGES 0 0 0 1,136,200 TOTAL 0 0 0 1,819,300 216 BUDGET - JUSTIFICATION 409 STREET LIGHTING 001 GENERAL FUND OBJECT JUSTIFICATION 5111 POLES, LAMPS, LUMINARIES, BALLAST, STARTERS, GLOBES NEEDED TO MAINTAIN CITY OWNED STREET LIGHTS; MATERIALS FOR MAINTENANCE OF BALL FIELD LIGHTING SYSTEMS; LIGHTING FOR PARKING LOTS, STRUCTURES, PARKS, AND CITY MONUMENTS; MATERIALS USED FOR MAINTENANCE OF SEWER LIFT STATIONS . 5112 SMALL TOOLS AND EQUIPMENT 5122 IMSA INTERNATIONAL MUNICIPAL SIGNAL ASSOCIATION CERTIFICATION 5133 CONFINED SPACE TRAINING, RENEWAL OF CLASS B DRIVER' S LICENSE. 5171 RENTAL OF 100 FT BUCKET TRUCK TO RELAMP BALL FIELDS . 5172 MAINTENANCE OF OHM METERS, GAS DETECTORS, CALIBRATION OF TEST EQUIPMENT. 5179 DUMP AND WAST FEES FOR DISPOSAL OF DAMAGED CONCRETE LIGHT POLES . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THE MAINTENANCE AND OPERATON OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLDUING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS ARE BASED ON ACTUAL COSTS INCURRED. ) 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . ', 2 17 AIR QUALITY ADMINISTRATION OF EMPLOYEE RIDESHARE PROGRAM POLLUTION REDUCTION D SPECIAL PROJECTS y y 9 AIR QUALITY (AB2766 City Administrator Fred Wilson (1) Employee *The City Administrator's budget will pay for .50% of the Senior Administrative Analyst II position and .50% of the Secretary position. AIR QUALITY (AB2766) � A NT N MBER: 111-241 FUND:AB27 6 AIR A I ABOUT THE DEPARTMENT The Air Quality Fund must be used for projects that help reduce pollution coming from mobile sources, such as cars and trucks. This goal is accomplished primarily through the employee ridesharing program, which offers a variety of incentives to encourage employees to carpool, take the bus, walk, and bicycle to work. The Air Q Y ualit Fund has as its revenue source AB 2766, which established a fee for every vehicle registered in California. A portion of the money collected is allocated back to cities for use on emissions reduction projects. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 40,879 45,317 55,550 60,500 MAINTENANCE&OPERATION 12,531 12,646 15,741 25,300 CONTRACTUAL SERVICES 3,900 9,661 9,105 10,000 INTERNAL SERVICE 13,701 12,178 11,631 11,800 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 1 01 01 01 0 TOTAL 1 71,011 79,8011 92,027 107,600 6 b' 9 R EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 - FUND 111 AB2766 AIR QUALITY DIVISION 241 AB2766 AIR QUALITY _ ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 32,808 34,858 44,083 47,800 5014 SALARIES TEMP/PARTTIME 0 1,557 877 1,100 5026 PERS RETIREMENT 2,157 2,334 2,797 3,000 5027 HEALTH & LIFE INSURANCE 5,355 5,943 7,020 7,800 5028 UNEMPLOYMENT INSURANCE 82 92 113 100 5029 MEDICARE 477 532 660 700 TOTAL PERSONNEL SERVICES 40,879 45,317 55,550 60,500 5111 MATERIALS & SUPPLIES 1,135 1,658 526 1,400 5122 DUES & SUBSCRIPTIONS 58 1,262 492 1,500 5132 MEETINGS & CONFERENCES 0 0 0 700 5133 EDUCATION & TRAINING 0 272 0 500 5171 RENTALS 0 0 0 200 5174 PRINTING CHARGES 267 873 452 700 ` 5175 POSTAGE 39 9 0 200 5176 COPY MACHINE CHARGES 295 463 198 1,500 5181 OTHER OPERATING EXPENSES 10,737 8,109 14,072 18,600 TOTAL MAINTENANCE & OPERATION 12,531 12,646 15,741 25,300 5502 PROFESSIONAL/CONTRACTUAL SVCS 3,900 9,661 9,105 10,000 TOTAL CONTRACTUAL SERVICES 3,900 9,661 9,105 10,000 5602 WORKERS COMPENSATION 1,000 0 0 0 5603 LIABILITY 1,000 1,300 1,600 1,900 5604 M.I.S. CHARGES - IN-HOUSE 9,000 7,600 6,700 6,400 5605 TELEPHONE SUPPORT 2,701 3,278 3,331 3,500 TOTAL INTERNAL SERVICE CHARGES 13,701 12,178 11,631 11,800 TOTAL 71,012 79,801 92,026 107,600 2D BUDGET - JUSTIFICATION 241 AB2766 AIR QUALITY 111 AB2766 AIR QUALITY OBJECT JUSTIFICATION 5111 PURCHASE OF ROUTINE OFFICE SUPPLIES 5122 ANNUAL AQMD FEES AND AIR QUALITY PUBLICATIONS/JOURNALS 5132 PROVIDES FOR ATTENDANCE AT SOUTH COAST MANAGEMENT DISTRICT MEETINGS AND OTHER RELATED MEETINGS 5133 TRAINING RELATED TO THE RIDESHARE PROGRAM 5171 RENTALS 5174 PRINTING FORMS, FLYERS, AND GENERAL DISTRIBUTION ITEMS 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 RIDESHARING INCENTIVES AND BUS PASSES . 5502 PROVIDES FOR VARIOUS PROFESSIONAL SERVICES 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . r 220 C f ANIMAL CONTROL I ADMINISTRATION FIELD SERVICES i i SHELTER SERVICES D 2 3 r C Z x G ANIMAL CONTROL Director of Animal Control Ken Childress Administration Field Services Shelter Services (7) Employees (11) Employees (6) Employees i ANIMAL CONTROL ACCOUNT NUMBER: 124-230 FUND:ANIMAL CONTROL ABOUT THE DEPARTMENT Animal Control provides a wide range of services for people and animals in our community. r= Providing investigative services for citizen complaints, dangerous dog hearings, bites and cruelty cases are just part of the job. Maintaining a high level of rabies vaccination compliance and pet licensing addresses health and safety issues. Protecting people from the dangers and nuisances of uncontrolled animals and keeping animals safe from mistreatment and abuse is vital to our community. Promoting, motivating and enforcing responsible pet ownership is our number one goal. Our philosophy is to keep working at the root causes of pet overpopulation and irresponsible pet ownership — to provide alternatives to indiscriminate breeding of pets, to encourage people to become better pet owners and to make our community a better place for both people and animals. EXPENDITURES BY DIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 477,643 574,613 595,241 590,500 FIELD SERVICES 709,035 702,278 650,139 718,900 SHELTER SERVICES 348,551 277,678 251,502 316,900 TOTAL 1,535,229 1,554,569 1,496,882 1,626,300 it s EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 886,531 1,052,064 1,054,590 1,186,500 MAINTENANCE&OPERATION 130,092 110,922 80,813 116,000 CONTRACTUAL SERVICES 89,313 70,474 77,443 59,500 INTERNAL SERVICE CHARGES 347,844 312,551 284,036 264,300 PP CAPITAL OUTLAY 81,449 8,558 0 0 DEBT SERVICE 01 0 0 0 TOTAL 1,535,229 1,554,569 1,496,882 1 1,626,300 PP I 221 3 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 124 ANIMAL CONTROL FUND DIVISION 231 ANIMAL CONTROL ADMINISTRATION - ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 243,714 270,673 284,831 324,500 5013 AUTOMOBILE ALLOWANCE 3,000 1,875 3,675 3,600 5014 SALARIES TEMP/PARTTIME 10,083 32,723 22,672 0 5015 OVERTIME 286 567 298 1,000 5026 PERS RETIREMENT 13,116 13,872 16,154 18,000 5027 HEALTH & LIFE INSURANCE 28,611 34,290 41,389 46,900 5028 UNEMPLOYMENT INSURANCE 644 765 780 800 5029 MEDICARE 3,186 3,809 3,893 4,100 TOTAL PERSONNEL SERVICES 302,641 358,573 373,692 398,900 rr 5111 MATERIALS & SUPPLIES 8,926 6,173 6,359 7,300 5121 ADVERTISING 1,388 322 0 2,000 5122 DUES & SUBSCRIPTIONS 598 399 336 500 5133 EDUCATION & TRAINING 3,475 567 1,552 1,500 5172 EQUIPMENT MAINTENANCE 403 285 430 500 5174 PRINTING CHARGES 14,895 10,996 10,018 10,200 5175 POSTAGE 10,297 13,087 8,983 13,000 5176 COPY MACHINE CHARGES 2,507 2,097 1,839 1,500 TOTAL MAINTENANCE & OPERATION 42,489 33,924 29,517 36,500 5505 OTHER PROFESSIONAL SERVICES 30,000 30,435 34,355 17,000 TOTAL CONTRACTUAL SERVICES 30,000 30,435 34,355 17,000 5602 WORKERS COMPENSATION 32,600 29,400 36,700 38,600 5603 LIABILITY 4,500 5,800 7,300 8,600 5604 M.I.S. CHARGES - IN-HOUSE 34,100 44,800 89,000 72,900 5605 TELEPHONE SUPPORT 22,563 28,124 24,677 18,000 5613 DEPT COMPUTER CONTRIB 1,200 35,000 0 -0 TOTAL INTERNAL SERVICE CHARGES 94,963 143,124 157,677 138,100 5704 MISCELLANEOUS EQUIPMENT 7,550 8,557 0 0 TOTAL CAPITAL OUTLAY 7,550 8,557 0 0 TOTAL 477,643 574,613 595,241 590,500 22 BUDGET - JUSTIFICATION 231 ANIMAL CONTROL ADMINISTRATION 124 ANIMAL CONTROL FUND OBJECT JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES AND UPGRADES . 5121 ADVERTISING FOR LOW COST RABIES VACCINATION/LICENSING/MICROCHIP CLINICS 5122 DUES FOR CALIFORNIA ANIMAL CONTROL DIRECTORS ' ASSOCIATION; NATIONAL ANIMAL CONTROL ASSOCIATION; AMERICAN HUMANE ASSOCIATION; SOCIETY OF ANIMAL WELFARE ADMINISTRATORS; SUBSCRIPTION TO TRADE MAGAZINES AND NEWSPAPER. 5133 STAFF DEVELOPMENT: SAWA; AHA; HSUS EXPO; CACDA; NACA; VARIOUS LOCAL SEMINARS . ONE IS OUT OF STATE TRAVEL (HSUS ANIMAL CARE EXPO AND SEMINAR) 5172 MAINTENANCE COST FOR CREDIT CARD READERS, CALCULATORS, CASH REGISTER AND FAX MACHINE 5174 PRINTING OF DEPARTMENTAL FORMS, LETTERHEAD, CITATIONS, RECEIPTS, ENVELOPES, MISCELLANEOUS 5175 POSTAGE FOR GENERAL CORRESPONDENCE, LICENSE RENEWAL FORMS, CITATION PAYMENT FORMS 5176 PURCHASE TONER AND COPY CARTRIDGES FOR COPIER MACHINE, ANNUAL SERVICE CONTRACT. 5505 AFTER HOURS ANSWERING SERVICE; SPAY/NEUTER VOUCHER PROGRAM 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS ' HISTORY AND INDUSTRY STANDARDS . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. ' 223 EYPENDZTURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 124 ANIMAL CONTROL FUND DIVISION 232 FIELD SERVICES 13 ACCOUNT OBJECT 6 TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 248,454 310,272 303,002 354,500 5012 SPECIAL SALARIES 600 600 600 600 5014 SALARIES TEMP/PARTTIME 108,463 116,489 110,323 126,500 5015 OVERTIME 30,522 34,083 32,303 22,500 5018 VACATION PAY 0 636 655 0 5026 PERS RETIREMENT 15,150 17,277 17,842 20,500 5027 HEALTH & LIFE INSURANCE 29,431 36,582 39,022 47,400 5028 UNEMPLOYMENT INSURANCE 970 1,155 1,127 900 5029 MEDICARE 4,568 5,644 5,463 4,200 TOTAL PERSONNEL SERVICES 438,157 522,739 510,337 577,100 5111 MATERIALS & SUPPLIES 12,069 8,248 8,025 9,000 5112 SMALL TOOLS & EQUIPMENT 548 756 0 500 5133 EDUCATION & TRAINING 2,853 1,807 950 3,000 5171 RENTALS 131 49 552 0 E 5181 OTHER OPERATING EXPENSES 3,630 2,472 3,753 4,500 i TOTAL MAINTENANCE & OPERATION 19,231 13,331 13,279 17,000 5505 OTHER PROFESSIONAL SERVICES 21,822 24,219 27,128 25,000 TOTAL CONTRACTUAL SERVICES 21,822 24,219 27,128 25,000 5601 GARAGE CHARGES 36,829 33,917 30,221 33,600 5609 VEHICLE REPLACEMENT 155,000 66,400 25,000 25,000 5610 COMMUNICATION SHOP 10,200 10,200 10,000 9,800 5612 FLEET CHGS - FUEL 22,294 31,471 34,174 31,400 TOTAL INTERNAL SERVICE CHARGES 224,323 141,988 99,395 99,800 5703 COMMUNICATIONS EQUIPMENT 3,805 0 0 0 5704 MISCELLANEOUS EQUIPMENT 1,696 0 0 0 TOTAL CAPITAL OUTLAY 5,502 0 0 0 TOTAL 709,035 702,278 650,140 718,900 224 BUDGET - JUSTIFICATION 232 FIELD SERVICES 124 ANIMAL CONTROL FUND OBJECT JUSTIFICATION ' 5111 ANIMAL CONTROL SUPPLIES, CONTROL POLES, TRANQUILIZER EQUIPMENT, TRAPS, FILM AND PHOTO PROCESSING FOR COURT CASES, MISC. SUPPLIES ' 5112 VEHICLE SAFETY EQUIPMENT; ANIMAL CARRIERS AND STRETCHERS; CALIFORNIA ANIMAL LAW BOOKS . 5133 STAFF DEVELOPMENT: SAWA; AHA; CACDA; NACA IN CALIFORNIA AND SALT LAKE CITY UTAH, HSUS EXPO; VARIOUS LOCAL SEMINARS . OFFICER TRAINING FOR INVESTIGATIONS, STATE MANDATED P.C. 832 FOR ARREST AND FIREARMS 5181 UNIFORM REPLACEMENT FOR ANIMAL CONTROL OFFICERS AND LICENSE CHECKERS 5505 ANIMAL EMERGENCY AFTER HOURS AND CONTRACT VETERINARY CARE FOR SICK AND INJURED ANIMALS; LIVESTOCK ' TRANSPORTATION. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME op AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) hk 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 225 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 - FUND 124 ANIMAL CONTROL FUND DIVISION 233 SHELTER SERVICES ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 110,073 140,731 128,636 166,900 5014 SALARIES TEMP/PARTTIME 13,342 0 13,251 0 5015 OVERTIME 535 1,352 625 4,000 5026 PERS RETIREMENT 5,502 6,875 6,849 8,900 5027 HEALTH & LIFE INSURANCE 14,166 19,378 18,777 27,900 5028 UNEMPLOYMENT INSURANCE 311 355 356 400 5029 MEDICARE 1,803 2,061 2,066 21400 TOTAL PERSONNEL SERVICES 145,733 170,752 170,561 210,500 ' 5111 MATERIALS & SUPPLIES 48,721 45,568 20,478 43,500 5112 SMALL TOOLS & EQUIPMENT 420 395 0 500 5133 EDUCATION & TRAINING 1,926 864 498 1,000 5172 EQUIPMENT MAINTENANCE 305 68 75 500 5181 OTHER OPERATING EXPENSES 500 253 466 500 5188 CITY IN-HOUSE SERVICES 16,500 16,519 16,500 16,500 TOTAL MAINTENANCE & OPERATION 68,372 63,667 38,017 62,500 5505 OTHER PROFESSIONAL SERVICES 37,491 15,820 15,960 17,500 TOTAL CONTRACTUAL SERVICES 37,491 15,820 15,960 17,500 5606 ELECTRIC 16,431 17,086 17,856 16,000 5607 GAS 1,013 1,219 1,378 1,400 5608 WATER, SEWER, GEOTHERMAL 11,114 9,134 7,730 9,000 TOTAL INTERNAL SERVICE CHARGES 28,558 27,439 26,964 26,400 5704 MISCELLANEOUS EQUIPMENT 68,397 0 0 0 TOTAL CAPITAL OUTLAY 68,397 0 0 0 TOTAL 348,551 277,678 251,502 316,900 220 BUDGET - JUSTIFICATION 233 SHELTER SERVICES 124 ANIMAL CONTROL FUND OBJECT JUSTIFICATION 5111 MAINTENANCE MATERIALS; CHEMICMEDICALLIIES; SHELTER FOOD; EUTHANASIA MATERIALS; DRUGS, SUPPLIES; VACCINES . ' 5112 TRANSPORT CARRIERS, TRAPS, POLE SYRINGES, KETCH-ALL POLES, ETC. 5133 STAFF DEVELOPMENT: AHA; HSUS EXPO; CACDA; NACA; WESTERN STATES VETERINARY CONFERENCE; VARIOUS LOCAL SEMINARS . ONE IS OUT OF STATE ' 5172 REPAIR OF REFRIGERATOR, WASHER, DRYER, STEAM CLEANER AND OTHER EQUIPMENT. 5181 UNIFORMS FOR ONE (1) REGISTERED VETERINARY TECHNICIAN AND FOUR (4) ANIMAL SHELTER ATTENDANTS; BOOTS 5188 CITY IN-HOUSE SERVICE - BUILDING MAINTENANCE; CUSTODIAL; imp LANDSCAPE CONTRACT AND INSPECTION 5505 DEAD ANIMAL DISPOSAL CONTRACT, INCLUDING MAINTENANCE OF FREEZER ; MONTHLY MONITORING AND MAINTENANCE OF ALARM SYSTEM; PICK UP AND DISPOSAL OF MEDICAL WASTE. 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . ' 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 227 i i � ASSET FORFEITURE i ASSETS REMOVED FROM PERSONS INVOLVED IN CRIMINAL ACTIVITY FUND SUPPORTS GANG AND DRUG EDUCATION v x I� T ASSET FORFEITURE The Police Department is the Administrator of this Fund it ASSET FORFEITURE ACCOUNT NUMBER: 108-270 FUND:ASSET FORF. ABOUT THE DEPARTMENT The Asset Forfeiture Unit is responsible for the examination and investigation of asset seized by various units of the police department to determine their potential for seizure. The unit generates revenue to supplement law enforcement through the legal process of removing seized assets from ' persons involved in various criminal enterprises. t EXPEVDITUMSBYDIMION 2001-02 2002-03 2003-04 2004-05 ® DIVISION ACTUAL ACTUAL PROTECTED ADOPTED ASSET FORFEITURE 342,512 967,473 462,930 678,300 DRUGGANG EDUCATION 21,081 19,595 22,735 80,000 TOTAL 363,593 987,068 485,665 758,300 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 50,000 50,000 227,600 MAINTENANCE&OPERATION 221,243 202,859 153,077 157,200 CONTRACTUAL SERVICES 111,400 192,562 85,547 154,000 INTERNAL SERVICE CHARGES 4,000 368,700 37,300 0 I CAPITAL OUTLAY 26,950 172,946 159,741 219,500 DEBT SERVICE ' 0 0 0 0 TOTAL 363,593 987,067 1 485,665 758,300 i 1 228 EXPENDITURE BUDGET LINE ITEM DETAIL - FISCAL YEAR 2004-2005 FUND 108 ASSET FORFEITURE FUND DIVISION 271 ASSET FORFEITURE , ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 0 41,100 41,100 164,600 5015 OVERTIME 0 0 0 1,500 5026 PERS RETIREMENT 0 5,000 5,000 39,100 5027 HEALTH & LIFE INSURANCE 0 3,300 3,300 19,800 5029 MEDICARE 0 600 600 2,600 TOTAL PERSONNEL SERVICES 0 50,000 50,000 227,600 5111 MATERIALS & SUPPLIES 4,965 0 0 0 5112 SMALL TOOLS & EQUIPMENT 18,325 294 6,174 7,300 5121 ADVERTISING 6,080 5,074 3,599 6,500 5132 MEETINGS & CONFERENCES 3,321 1,898 9,080 8,000 5155 CELLULAR SERVICE -1,162 0 0 0 5173 OUTSIDE VEHICLE MAINTENANCE 10,880 7,889 5,704 5,400 5181 OTHER OPERATING EXPENSES 55,000 58,200 69,700 65,000 5193 GRANT MATCH 123,355 129,504 58,207 0 TOTAL MAINTENANCE & OPERATION 220,762 202,859 152,463 92,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 5,000 0 14,700 0 5505 OTHER PROFESSIONAL SERVICES 85,800 172,967 56,141 139,000 TOTAL CONTRACTUAL SERVICES 90,800 172,967 70,841 139,000 5604 M.Z.S. CHARGES - IN-HOUSE 0 368,700 37,300 0 5609 VEHICLE REPLACEMENT 4,000 0 0 0 TOTAL INTERNAL SERVICE CHARGES 4,000 368,700 37,300 0 5701 MOTOR VEHICLES 0 15,500 0 0 5702 COMPUTER EQUIPMENT 0 51,334 34,354 41,500 wn 5703 COMMUNICATIONS EQUIPMENT 15,216 4,625 3,227 150,000 5704 MISCELLANEOUS EQUIPMENT 11,734 101,487 109,770 28,000 ' 5706 ALTERATIONS & RENOVATIONS 0 0 4,974 0 TOTAL CAPITAL OUTLAY 26,950 172,946 152,326 219,500 TOTAL 342,512 967,473 462,929 678,300 229 BUDGET - JUSTIFICATION 271 ASSET FORFEITURE 108 ASSET FORFEITURE FUND OBJECT JUSTIFICATION x 5112 SMALL TOOLS - (8) LOADBEARING VESTS TO MANAGE EQUIPMENT NEEDS DURING SEARCH WARRANT ENTRIES; (2) LITHIUM BATTERIES FOR EXISTING LIGHTING SYSTEMS; (2) CHEMICAL AGENT DELIVERY SYSTEMS (BURN SAFE) TO PREVENT POTENTIAL FIRES CAUSED BY THE DEPLOYMENT OF BURNING CHEMICAL AGENTS; (6) RBR BALLISTIC MARKII HELMETS; (3) TACTICAL SHARPSHOOTER RIFLE RESTS; (2) KODAK DIGITAL CAMERAS; (2) KODAK CAMERA DOCKS; (1) EPSON STYLUS C82 COLOR PRINTER; (1) FAX MACHINE. 5121 ADVERTISING - MANDATED ADVERTISING FOR DISPOSAL OF DRUG y SEIZED ASSETS . 5132 MEETINGS & CONFERENCES - CNOA CONFERENCE; WISN rCONFERENCE; WESTERN STATE VICE/NARCOTICS COMMANDERS CONFERENCE; GANG CONFERENCE. 5173 OUTSIDE VEHICLE MAINTENANCE - MAINTENANCE AND REPAIRS TO NARCOTICS UNDERCOVER VEHICLES . 5181 OTHER OPERATING EXPENSES - RENTAL OF OFF-SITE NARCOTICS BUILDING; ELECTRIC CHARGES; SECURITY ALARM AND FIRE ALARM MAINTENANCE; NATURAL GAS; TRASH COLLECTION; DISH SATELLITE SERVICES FOR NARCOTICS OFF-SITE FACILITY; WATER. 5505 OTHER PROFESSIONAL SERVICES - EVIDENCE FEES; BASELINE ' MEDICAL TESTING FOR MARCOTICS PERSONNEL; NARCOTICS K-9 MAINTENANCE, MONTHLY TRAINING, RECERTIFICATIONS, VET BILLS, FOOD AND MISCELLANEOUS EQUIPMENT; EMERGENCY GENERATOR RETROFIT; REPLACEMENT JAIL CONSOLE. 5702 COMPUTER EQUIPMENT - (8) REPLACEMENT HP LASER PRINTERS; (5) REPLACEMENT LCD FLAT SCREEN MONITORS . L5703 COMMUNICATION EQUIPMENT - (35) REPLACEMENT MOTOROLA HANDIE-TALKIE (HT) PORTABLE 800 MHZ RADIOS AND CHARGERS . 5704 OTHER EQUIPMENT - PORTABLE VIDEO REMOTE CONTROL SURVEILLANCE SYSTEM. 230 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 108 ASSET FORFEITURE FUND DIVISION 272 DRUG/GANG EDUCATION r ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5111 MATERIALS & SUPPLIES 0 0 0 40,000 5123 LIBRARY BOOKS 0 0 0 25,000 5181 OTHER OPERATING EXPENSES 481 0 614 0 TOTAL MAINTENANCE 4 OPERATION 481 0 614 65,000 5505 OTHER PROFESSIONAL SERVICES 20,600 19,595 14,706 15,000 TOTAL CONTRACTUAL SERVICES 20,600 19,595 14,706 15,000 5704 MISCELLANEOUS EQUIPMENT 0 0 7,415 0 TOTAL CAPITAL OUTLAY 0 0 7,415 0 TOTAL 21,081 19,595 22,736 80,000 231 BUDGET - JUSTIFICATION ' 272 DRUG/GANG EDUCATION 108 ASSET FORFEITURE FUND OBJECT JUSTIFICATION 5111 MATERIALS & SUPPLIES - CRIME PREVENTION EQUIPMENT AND MATERIALS; EQUIPMENT, MATERIALS AND SUPPLIES TO SUPPORT COMMUNITY BASED HOMEWORK CENTERS . 5123 LIBRARY BOOKS - YOUTH BOOKS FOR THE S .B. CITY LIBRARY. 5505 PROFESSIONAL/CONTRACTUAL SERVICES - FUNDING FOR SAN BERNARDINO COUNTYWIDE GANGS AND DRUGS TASK FORCE; FUNDING FOR JUNIOR POLICE ACADEMY AT LYTLE CREEK ELEMENTARY SCHOOL; SUPPORT ITEMS FOR THE ANNUAL COMMUNITY SUMMIT. 232 C 2 CABLE TV (CA TV a ) R r R U_ C L OVERSEES THE CABLE COMPANIES FOR FRANCHISE COMPLIANCE OPERATES AND PROGRAMS TWO I ACCESS CHANNELS 1 CABLE TV (CA TV Cable Television Manager i i Engineering Production CATV Administration (2) Employees (2) Employees (1) Employee ,1� CABLE TELEVISION (CA T i9 ACCOUNT N MBER: 107-261 F ND: C4 TV ABOUT THE DIVISION Under the direction of the City Administrator, the Cable Television Division (CATV) provides regulatory oversight of the City's cable companies for franchise compliance, consumer protection, and franchise renewal negotiations. CATV operates and programs two access channels, one public and one educational, for the community. Programming hours total in excess of 5,400 annually. The Division also provides guidance and support to the Community Cable Television Commission. TV3 has been working with Cal State San Bernardino to establish the "Inland California Television Network". This regional network utilizing the Channel 3's from Montclair to Yucaipa and up to Big Bear will be the first of its kind in the US. Channel 3 will reap the reward of$1.5 million in new digital equipment, making TV3 a leader in television production in the Inland Empire. As part of the ICTN, TV3 will bring to these communities the first nightly live newscast of regional news information. EXPENDITURES BY CATEGORY ry 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 317,365 360,706 350,660 333,000 MAINTENANCE&OPERATION 121,304 108,647 113,199 110,500 b CONTRACTUAL SERVICES 13,149 17,277 36,995 18,000 INTERNAL SERVICE 36,739 47,922 45,444 40,700 CAPITAL OUTLAY 0 10552 553 0 DEBT SERVICE 01 01 0 0 TOTAL 488,557 1 545,104 546,8511 502,200 233 EXPENDITURE BUDGET LINE ITEM DETAIL ' - FISCAL YEAR 2004-2006 FUND 107 CABLE T V FUND DIVISION 261 CABLE T.V.-ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 215,932 247,569 235,391 239,800 5014 SALARIES TEMP/PARTTIME 55,240 59,706 62,336 50,000 5015 OVERTIME 0 163 229 800 5026 PERS RETIREMENT 14,974 16,854 15,843 11,500 5027 HEALTH & LIFE INSURANCE 27,093 31,717 32,317 27,900 5028 UNEMPLOYMENT INSURANCE 678 769 745 700 5029 MEDICARE 3,447 3,927 3,799 2,300 TOTAL PERSONNEL SERVICES 317,365 360,706 350,660 333,000 5111 MATERIALS & SUPPLIES 13,429 9,130 13,692 10,800 5122 DUES & SUBSCRIPTIONS 2,911 1,642 2,122 2,500 5132 MEETINGS & CONFERENCES 1,108 0 0 0 5133 EDUCATION & TRAINING 150 349 0 1,000 5171 RENTALS 128 0 0 300 5172 EQUIPMENT MAINTENANCE 15,498 9,617 9,649 8,200 5174 PRINTING CHARGES 161 353 57 700 5175 POSTAGE 281 209 223 500 5176 COPY MACHINE CHARGES 1,617 1,345 1,457 1,700 5181 OTHER OPERATING EXPENSES 78,000 78,000 78,000 76,800 5188 CITY IN-HOUSE SERVICES 8,000 8,000 8,000 8,000 TOTAL MAINTENANCE & OPERATION 121,304 108,647 113,199 110,500 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 3,500 13,160 10,000 5505 OTHER PROFESSIONAL SERVICES 11,832 12,953 22,645 7,000 5507 FACILITIES SERVICES 1,317 824 1,190 1,000 TOTAL CONTRACTUAL SERVICES 13,149 17,277 36,995 18,000 5601 GARAGE CHARGES 2,223 3,622 218 300 5602 WORKERS COMPENSATION 3,600 5,000 6,200 6,500 5603 LIABILITY 1,000 1,300 1,600 1,900 5604 M.I.S. CHARGES - IN-HOUSE 20,800 14,300 11,900 12,100 5605 TELEPHONE SUPPORT 8,134 15,163 19,484 14,000 5609 VEHICLE REPLACEMENT 0 7,400 5,000 5,000 5610 COMMUNICATION SHOP 300 300 300 300 5612 FLEET CHGS - FUEL 682 837 742 600 TOTAL INTERNAL SERVICE CHARGES 36,739 47,922 45,444 40,700 5702 COMPUTER EQUIPMENT 0 10,552 0 0 5704 MISCELLANEOUS EQUIPMENT 0 0 553 0 TOTAL CAPITAL OUTLAY 0 10,552 553 0 TOTAL 488,557 545,103 546,850 502,200 234 BUDGET - JUSTIFICATION 261 CABLE T.V. -ADMINISTRATION 107 CABLE T V FUND NOBJECT JUSTIFICATION 5111 MATERIALS AND SUPPLIES SUCH AS : PENS, PENCILS, POST-ITS, CALCULATOR TAPE, VIDEO TAPE, BATTERIES, DUCT TAPE, BOX TAPE, NOTE PADS, AUDIO TAPES, PAPER, ENVELOPES, SET SUPPLIES, ETC. 5122 DUES AND SUBSCRIPTIONS/PROGRAM LICENSE FEES; MUSIC FEES 5133 FUNDING FOR VARIOUS LOCAL EDUCATON & TRAINING SEMINARS 5171 COMMUNICATION CHARGES : PAGERS FOR TELECOMMUNICATION SELECT STAFF; TELEVISION, VCR, OVERHEAD PROJECTOR EQUIPMENT RENTAL 5172 EQUIPMENT MAINTENANCE FOR DECKS, VCR' S, CAMERAS, TYPEWRITERS, ETC. 5174 PRINTING CHARGES FOR OFFICE FORMS, P.E.G. GUIDLINES, ETC. 5175 POSTAGE FOR MAILING COMMISSION MATERIAL, VIDEOTAPES, OFFICE CORRESPONDENCE 5176 COPY MACHINE CHARGES 5181 RENT TO EDA FOR SPACE IN 201 BUILDING (ADMIN OFFICES, KCSB STUDIO) 5188 OVERHEAD AND ADMINISTRATION CHARGES TO GENERAL FUND 5505 CONTRACT SERVICES/PER DIEM STAFF AS NEEDED TO HELP WITH VARIOUS PROJECTS 5507 FACILITIES SERVICES ALARM SERVICES FOR ADMIN OFFICES AND KCSB STUDIO 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME .D OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHFA n) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 235 BUDGET - JUSTIFICATION 261 CABLE T.V. -ADMINISTRATION 107 CABLE T V FUND OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT ' S OPERATIONS. 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 236 CEMETERY A DIVISION OF THE PARKS, REC. m AND COMMUNITY SERVICES DEPT. MAINTENANCE STAFF MAINTAINS 26 ACRES I� CEMETERY Director of Parks, Recreation & Comm Svcs Lemuel Randolph (2) Employees i CEMETERY ACCOUNT NUMBER: 106-441 FUND: CEMETERYFUND ABOUT THE DEPARTMENT The Pioneer Memorial Cemetery currently maintains 26 acres consisting of mowing, trimming and setting grave memorials, hedge trimming, planting trees and flowers, fertilizing and irrigation. Approximately 100 interments are performed annually. A "pre-need" program is also available for all city customers. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 188,046 200,613 139,976 78,600 MAINTENANCE & OPERATION 11,089 15,013 13,976 18,000 CONTRACTUAL SERVICES 0 0 0 40,000 I i INTERNAL SERVICE 26,010 33,694 27,625 32,700 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 01 01 0 0 .� TOTAL 225,1451 249,3191 181,577 169,300 237 EXPENDITURE BUDGET LINE ITEM DETAIL - FISCAL YEAR 2004-2005 FUND 106 CEMETERY FUND DIVISION 441 CEMETERY ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 152,913 163,216 112,614 64,400 5013 AUTOMOBILE ALLOWANCE 3,000 3,000 1,750 0 5014 SALARIES TEMP/PARTTIME 0 0 327 0 5018 VACATION PAY 0 0 682 0 5026 PERS RETIREMENT 10,704 11,425 7,815 3,900 5027 HEALTH & LIFE INSURANCE 21,038 22,556 16,444 9,800 5028 UNEMPLOYMENT INSURANCE 390 416 289 100 5029 MEDICARE 0 0 55 400 TOTAL PERSONNEL SERVICES 188,046 200,613 139,976 78,600 5111 MATERIALS & SUPPLIES 7,568 11,926 10,827 14,500 5112 SMALL TOOLS & EQUIPMENT 257 50 0 100 5121 ADVERTISING 420 118 635 300 5122 DUES & SUBSCRIPTIONS 225 277 225 300 5131 MILEAGE 0 0 0 500 5171 RENTALS 907 1,082 929 600 5172 EQUIPMENT MAINTENANCE 278 254 279 400 5174 PRINTING CHARGES 372 60 0 200 5175 POSTAGE 62 245 81 100 5188 CITY IN-HOUSE SERVICES 1,000 1,000 1,000 1,000 r TOTAL MAINTENANCE & OPERATION 11,089 15,013 13,976 18,000 5506 LANDSCAPE CONTRACTS 0 0 0 40,000 TOTAL CONTRACTUAL SERVICES 0 0 0 40,000 5601 GARAGE CHARGES 13,711 7,910 13,709 18,100 5602 WORKERS COMPENSATION 4,200 6,000 7,500 7,900 5603 LIABILITY 1,100 1,400 1,800 2,100 5605 TELEPHONE SUPPORT 665 2,095 893 800 5606 ELECTRIC 1,514 1,480 1,470 1,500 5607 GAS 283 322 332 400 5609 VEHICLE REPLACEMENT 2,700 12,600 0 0 5612 FLEET CHGS - FUEL 1,837 1,886 1,922 1,900 TOTAL INTERNAL SERVICE CHARGES 26,010 33,694 27,625 32,700 TOTAL 225,145 249,319 181,577 169,300 238 BUDGET - JUSTIFICATION 441 CEMETERY 106 CEMETERY FUND OBJECT JUSTIFICATION 5111 CUSTODIAL SUPPLIES - CLEANING MATERIALS, PAPER TOWELS . CUSTODIAL SERVICES PROVIDED BY CEMETERY DEPARTMENT; SPECIAL DEPARTMENTAL SUPPLIES - BURIAL VAULTS, LINERS, LAWN URNS, MARKER BORDERS AND FLOWER VASES; OFFICE SUPPLIES - SUPPLIES NEEDED FOR OFFICE; SAFETY SUPPLIES - RAIN GEAR AND SAFETY GLASSES FOR 3 EMPLOYEES; EQUIPMENT MAINTENANCE - ITEMS NEEDED TO REPAIR MOWERS, TRIMMERS, SWEEPER AND SPRINKLER SYSTEM PERFORMED BY DEPARTMENT 5112 PURCHASE OF SHOVELS, RAKES, HOSES, LOPPERS, GARDEN HOSES AND OTHER TOOLS FOR GROUND MAINTENANCE 5121 ADVERTISING 5122 MEMBERSHIP IN CALIFORNIA ASSOCIATION OF PUBLIC CEMETERIES; AMERICAN CEMETERY MAGAZINE r 5131 MILEAGE FOR USE OF PERSONAL CAR ON CITY BUSINESS r., 5171 WORK UNIFORMS FOR 3 EMPLOYEES; CAR POOL CHARGES 5172 REPAIRS TO TYPEWRITER, ADDING MACHINE, MOWER, TRIMMERS AND WEEDEATERS ANNUAL BACKFLOW INSPECTIONS 5174 PRINTED FORMS, SALES CONTRACTS AND ENDOWMENT CARE AGREEMENT BOOKS 5175 MISCELLANEOUS CORRESPONDENCE AND POSTAGE 5188 MAINTENANCE AND REPAIR OF BUILDING HEATING AND AIR CONDITIONING UNITS BY FACILITIES MANAGEMENT 5506 CONTRACT GROUNDSKEEPING SERVICES 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INCLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY ( INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS 239 BUDGET - JUSTIFICATION h 441 CEMETERY 106 CEMETERY FUND OBJECT JUSTIFICATION DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . "It 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING `d STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . F, 240 LIBRARY A FREE PUBLIC LIBRARY SYSTEM WITH A CENTRAL LIBRARY AND 3 BRANCHES EDUCATION, CAREER, BUSINESS INFORMATION m D D D INTERNET AND OTHER COMPUTING SERVICES LIFE TIME LEARNING AND CULTURAL ENRICHMENT LITERACY, LOCAL HISTORY COMMUNITY REFERRAL LIBRAR Y Library Board Of Trustees i Library Director Ophelia Georgiev Roop Library Reference,Local History Circulation & Tech Administration Children's & Teen Svcs, Svcs, Computing Literacy, Branch Svcs Svcs (4) Employees (16) Employees (9) Employees i BUDGET - JUSTIFICATION 471 LIBRARY 105 LIBRARY FUND OBJECT JUSTIFICATION MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION 99 COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING ' STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF , TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED.) . 24 BUDGET - JUSTIFICATION 471 LIBRARY 105 LIBRARY FUND OBJECT JUSTIFICATION 5111 GENERAL OFFICE SUPPLIES, INVOICES, TECHNOLOGY LEARNING CENTER SUPPLIES, CATALOGING SUPPLIES, ARCHIVAL SUPPLIES, LIBRARY CARDS, LAMPS, TONER, BARCODE LABELS, BARCODE SCANNERS, AUDIO/VIDEO CASSETTE CASES AND SUPPLIES . 5122 SUBSCRIPTIONS TO PERIODICALS AND ONLINE DATABASES; MEMBERSHIPS TO THE FOLLOWING; AMERICAN LIBRARY ASSOCIATION, INLAND LIBRARY SYSTEM, CALIFORNIA LIBRARY ASSOCIATION, S .B. CONVENTION VISITOR BUREAU, S .B. KIWANIS CLUB,- CA ASSOC. OF LIBRARY OF TRUSTEES AND COMMISSIONS AND ROTARY SERVICE CLUB. 5132 AMERICAN LIBRARY ASSOCIATION CONFERENCE, CALIFORNIA r LIBRARY ASSOCIATION CONFERENCE, PUBLIC LIBRARY ASSOCIATION CONFERENCE AND OTHER RELATED CONFERENCES AND MEETINGS SUBJECT TO LIBRARY BOARD APPROVAL. ru 5133 STAFF EDUCATION AND TRAINING. 5171 RENTAL OF SPACE IN THE PUBLIC ENTERPRISE BUILDING 5172 MAINTENANCE OF OFFICE EQUIPMENT, PRINTERS, MICROFORM READER PRINTERS, BOOK DETECTION SYSTEM, COMPUTERS, * CD-ROMS, VCRS, FAX MACHINES, AND TELEVISIONS . 5174 PRINTING OF LIBRARY APPLICATION FORMS, DATE DUE SLIPS, ' LIBRARY BROCHURES, ENVELOPES, STATIONEY AND PROMOTIONAL MATERIALS . 5175 POSTAGE COST FOR MAILING OVERDUE INVOICES, BOOK RESERVES, NEWSLETTERS, CORRESPONDENCE AND PROMOTIONAL MATERIALS . 5181 ONLINE BOOK CATALOGING, INTERLIBRARY LENDING DATA BASE, PUBLIC ACCESS CATALOG, ELECTRONIC SECURITY FOR ONLINE CATALOGING, ONLINE BIBLIOGRAPIC DATABASE ENHANCEMENT, SERVICES AND SUPPORT. 5183 REIMBURSEMENT TO DIRECTOR FOR WORK-RELATED EXPENSES . 5188 BUILDING MAINTENANCE, CUSTODIAL SERVICE/SUPPLIES, LANDSCAPE MAINTENANCE AND CONTRACT INSPECTION COST FOR THREE FACILITIES; SECURITY GUARD SERVICE AT FELDHEYM ' CENTRAL LIBRARY AND VILLASENOR BRANCH LIBRARY. 5505 SECURITY AND FIRE MONITORING SERVICE AT FELDHEYM, ROWE AND VILLASENOR LIBRARIES AND ADMINISTRATIVE BANK FEES FOR DEBT SERVICE. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME pp AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF m 24 1S EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 105 LIBRARY FUND DIVISION 471 LIBRARY ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 1,038,294 1,167,344 1,221,455 1,362,000 5012 SPECIAL SALARIES 600 600 600 600 5013 AUTOMOBILE ALLOWANCE 3,600 3,600 3,600 3,600 5014 SALARIES TEMP/PARTTIME 281,643 298,111 245,951 253,300 5015 OVERTIME 0 0 1,070 0 5026 PERS RETIREMENT 69,322 75,503 80,478 91,000 5027 HEALTH & LIFE INSURANCE 122,810 141,061 142,848 154,200 5028 UNEMPLOYMENT INSURANCE 3,312 3,674 3,682 3,200 5029 MEDICARE 12,811 14,477 14,760 12,900 TOTAL PERSONNEL SERVICES 1,532,391 1,704,370 1,714,444 1,880,800 5111 MATERIALS & SUPPLIES 17,237 12,811 15,368 15,000 5122 DUES & SUBSCRIPTIONS 27,512 24,191 26,830 27,800 5123 LIBRARY BOOKS 204,187 134,623 0 0 5132 MEETINGS & CONFERENCES 3,476 1,966 3,646 3,500 5133 EDUCATION & TRAINING 2,009 1,366 1,105 2,000 5171 RENTALS 0 36,727 36,698 36,900 5172 EQUIPMENT MAINTENANCE 2,467 663 2,355 3,000 5174 PRINTING CHARGES 5,478 5,218 7,243 7,000 5175 POSTAGE 10,911 12,327 13,589 11,000 5181 OTHER OPERATING EXPENSES 11,980 12,701 10,220 12,000 5183 MANAGEMENT ALLOWANCE 387 394 264 600 5188 CITY IN-HOUSE SERVICES 171,900 171,919 171,900 171,900 TOTAL MAINTENANCE & OPERATION 457,545 414,907 289,219 290,700 5505 OTHER PROFESSIONAL SERVICES 27,427 11,286 8,997 12,000 1 TOTAL CONTRACTUAL SERVICES 27,427 11,286 8,997 12,000 5601 GARAGE CHARGES 4,784 1,185 968 200 5602 WORKERS COMPENSATION 21,200 24,600 30,700 32,300 5603 LIABILITY 13,400 17,400 22,000 25,700 5604 M.I.S. CHARGES - IN-HOUSE 55,300 49,400 41,300 44,500 5605 TELEPHONE SUPPORT 38,079 36,254 44,813 45,000 5606 ELECTRIC 141,700 148,087 136,177 142,000 5607 GAS 1,141 1,236 1,625 1,200 5608 WATER, SEWER, GEOTHERMAL 6,610 7,701 10,298 8,000 5609 VEHICLE REPLACEMENT 5,000 4,400 4,400 4,400 5612 FLEET CHGS - FUEL 1,304 747 878 700 5613 DEPT COMPUTER CONTRIB 36,000 0 753 0 TOTAL INTERNAL SERVICE CHARGES 324,518 291,010 293,912 304,000 5802 DEBT SERVICE INTEREST 665,119 674,307 0 0 pa TOTAL DEBT SERVICE 665,119 674,307 0 0 w TOTAL 3,007,000 3,095,880 2,306,572 2,487,500 2C) LIBRARY ACCOUNT NUMBER: 105-471 FUND: LIBRARY ABOUT THE DEPARTMENT The mission of the San Bernardino Public Library is to provide free access to the world of ideas, information and creative experience for all citizens of San Bernardino. The Library is a cultural center where the people of San Bernardino come together to learn and participate in public discourse. It aids the community in the creation of informed and educated citizenry and provides opportunities for free lifelong learning and economic improvement. The San Bernardino Public Library is governed by an autonomous administrative Library Board of Trustees as provided by Article XII of the Charter of the City of San Bernardino. Library services are provided at four sites: Norman F. Feldheym Central Library, Villasenor Library, Inghram Library, and Rowe Library. fF. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,532,391 1,704,370 1,714,444 1,880,800 MAINTENANCE & OPERATION 457,545 414,907 289,219 290,700 CONTRACTUAL SERVICES 27,427 11,286 8,997 12,000 INTERNAL SERVICE 324,518 291,010 293,159 304,000 CAPITAL OUTLAY 0 0 753 0 DEBT SERVICE 665,119 674,3071 0 0 TOTAL 3,007,0001 3,095,8801 2,306,572 2,487,500 241 i -REFUSE A UTOMA TED REFUSE COLLECTION COMMERCIAL REFUSE COLLECTION RECYCLING & ENVIRONMENTAL PROGRAMS STREET SWEEPING R r V R rI REFUSE Director of Public Service Lvnn Merrill Administration Residential Collection/ Subscription Svcs (9.75) Employees (74) Employees Street Sweeping Recycling / Environmental (4) Employees (5) Employees PUBLIC SER VICES-REFUSE ACCOUNT NUMBER: 527-410 FUND:REFUSE FUND ABOUT THE DEPARTMENT The Refuse section of Public Services is responsible for the following: Automated Residential Refuse Collection, Commercial Refuse Collection; Recycling and Environmental Programs; and Street Sweeping. EXPENDITURES BY DIVISION 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED ADMINISTRATION 1,884,394 1,915,562 2,146,855 2,667,300 AUTOMATED RESIDENTIAL 6,668,414 6,453,436 7,040,230 7,215,100 SUBSCRIPTION SERVICES 6,152,339 6,354,748 7,202,343 7,004,100 STREET SWEEPING 426,581 457,422 460,691 608,500 RECYCLING/ENVIRONMENTAL 424,115 400,227 430,142 1,907,700 TOTAL 15,555,843 15,581,395 17,280,261 19,402,700 P, EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-045 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 4,270,661 4,258,834 4,617,009 4,907,900 MAINTENANCE&OPERATION 5,849,037 5,401,758 6,310,826 7,044,000 CONTRACTUAL SERVICES 354,395 399,643 388,648 925,400 INTERNAL SERVICE CHARGES 3,471,789 3,589,690 3,906,229 4,367,400 CAPITAL OUTLAY 1 205,881 91,022 249,145 321,100 DEBT SERVICE 1,404,081 1,840,4481 1,808,404 1,866,900 CREDIT - - - 1 (30,000) TOTAL 15,555,844 15,581,3951 17,280,2611 19,402,700 2 45 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 r= 527 REFUSE FUND DIVISION 411 REFUSE-ADMINISTRATION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 276,251 277,128 259,597 339,000 5012 SPECIAL SALARIES 600 600 0 600 5013 AUTOMOBILE ALLOWANCE 900 900 900 900 5014 SALARIES TEMP/PARTTIME 0 0 -408 58,000 5015 OVERTIME 3,627 7,602 6,556 5,000 5026 PERS RETIREMENT 16,188 16,568 15,407 19,600 5027 HEALTH & LIFE INSURANCE 34,422 38,489 31,692 41,400 5028 UNEMPLOYMENT INSURANCE 690 716 669 700 5029 MEDICARE 3,918 4,160 3,897 5,000 TOTAL PERSONNEL SERVICES 336,597 346,162 318,310 470,200 5111 MATERIALS & SUPPLIES 10,590 11,474 13,471 14,500 5121 ADVERTISING 3,244 3,301 0 7,000 +� 5122 DUES & SUBSCRIPTIONS 143 657 1,604 800 5132 MEETINGS & CONFERENCES 2,914 5,691 1,259 9,500 5133 EDUCATION & TRAINING 8,746 280 11,435 7,000 5171 RENTALS 75 68 160 6,000 5172 EQUIPMENT MAINTENANCE 558 89 0 1,000 5174 PRINTING CHARGES 18,157 6,841 9,090 13,000 5175 POSTAGE 3,460 2,585 3,014 4,000 5176 COPY MACHINE CHARGES 1,030 429 639 1,000 5181 OTHER OPERATING EXPENSES 0 0 0 30,000 5182 BAD DEBTS/UNCOLLECTIBLE ACCTS 154,422 36,757 -3,880 100,000 5183 MANAGEMENT ALLOWANCE 171 96 200 300 5188 CITY IN-HOUSE SERVICES 11,000 11,000 11,000 11,000 TOTAL MAINTENANCE & OPERATION 214,510 79,267 47,992 205,100 5502 PROFESSIONAL/CONTRACTUAL SVCS 156,743 138,542 126,192 160,000 5505 OTHER PROFESSIONAL SERVICES 9,946 60,484 38,645 17,000 TOTAL CONTRACTUAL SERVICES 166,689 199,026 164,837 177,000 5602 WORKERS COMPENSATION 337,100 336,400 424,300 446,500 5603 LIABILITY 628,100 777,500 987,700 1,155,300 5604 M.I.S. CHARGES - IN-HOUSE 104,600 97,000 87,800 86,500 X605 TELEPHONE SUPPORT 20,033 27,020 29,513 32,000 5606 ELECTRIC 7,444 5,984 5,835 9,000 5607 GAS 1,088 1,026 1,097 1,000 5608 WATER, SEWER, GEOTHERMAL 527 477 646 700 5610 COMMUNICATION SHOP 45,800 45,700 44,800 44,000 TOTAL INTERNAL SERVICE CHARGES 1,144,692 1,291,107 1,581,691 1,775,000 5702 COMPUTER EQUIPMENT 425 0 34,025 0 5704 MISCELLANEOUS EQUIPMENT 20.982 0 0 0 5706 ALTERATIONS & RENOVATIONS 500 0 0 40,000 TOTAL CAPITAL OUTLAY 21,907 0 34,025 40,000 TOTAL 1,884,394 1,915,562 2,146,856 2,667,300 2 4() BUDGET - JUSTIFICATION 411 REFUSE-ADMINISTRATION 527 REFUSE FUND OBJECT JUSTIFICATION 5111 ADMINISTRATION SUPPLIES, MISCELLANEOUS SUPPLIES, COPY PAPER, CONFERENCE ROOM SUPPLIES, RIBBON CARTRIDGES . ' 5121 ADVERTISING TO DECREASE GREENWASTE CONTAMINATION. 5122 SWANA AND NSWMA MEMBERSHIP AND SUBSCRIPTION TO SOLID WASTE AND RECYCLING INDUSTRIAL JOURNALS . 5132 SWANA CONFERENCE, WASTE EXPO (OUT-OF-STATE) , MMASC CONFERENCE. 5133 HTE BILLING SYSTEM TRAINING, SWANA. ' 5171 CSR STAFF UNIFORMS (SHIRTS) . 5172 MAINTENANCE OF OFFICE EQUIPMENT. 5174 PRINTING OF BROCHURES, NOTICES, BILLING AGREEMENTS, SERVICE REQUESTS AND MISCELLANEOUS FORMS . 5175 POSTAGE 5176 COPIER MACHINE PER COPY CHARGES . 5181 TO PROCESS RESIDENTIAL BILLINGS . WITH THE NEW BILLING SYSTEM, THE REFUSE DIVISION WILL NO LONGER PRINT THE REFUSE BILLING ON POST CARD STOCK. BILLINGS WILL NOW BE NAILED IN A BUSINESS ENVELOPE AND A VENDOR WILL PROCESS THE MAILING. 5182 RESIDENTIAL AND COMMERCIAL UNCOLLECTABLE ACCOUNTS, BANKRUPTCIES AND PAYMENTS TO COLLECTION AGENCIES . 5183 ALLOWANCE FOR DIRECTOR OF PUBLIC SERVICES . 5188 CITY IN HOUSE SERVICES 5502 FEE TO WATER DEPARTMENT FOR HTE RESIDENTIAL BILLINGS . 5505 CREDIT CARD BANK CHARGES . 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INCLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . -iE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 247 BUDGET - JUSTIFICATION 411 REFUSE-ADMINISTRATION 527 REFUSE FUND OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . 5706 PAVEMENT REHAB AT CITY YARDS 248 EZPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 527 REFUSE FUND DIVISION 412 AUTOMATED RESIDENTIAL COLLECTION ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 1,225,723 1,256,225 1,277,296 1,356,000 5013 AUTOMOBILE ALLOWANCE 3,000 3,000 2,875 3,000 no 5015 OVERTIME 118,505 145,491 174,973 150,000 41 5018 VACATION PAY 804 0 960 0 5026 PERS RETIREMENT 78,863 81,128 81,475 88,600 A 5027 HEALTH & LIFE INSURANCE 154,066 156,351 156,229 167,200 5028 UNEMPLOYMENT INSURANCE 3,370 3,512 3,650 3,300 5029 MEDICARE 12,941 15,247 16,677 16,000 TOTAL PERSONNEL SERVICES 1,597,273 1,660,953 1,714,134 1,784,100 i0Y 5111 MATERIALS & SUPPLIES 18,345 35,519 30,505 38,800 5112 SMALL TOOLS & EQUIPMENT 188,810 226,713 224,209 228,000 ` 5171 RENTALS 10,647 6,454 14,373 13,500 5174 PRINTING CHARGES 0 0 394 0 F 5175 POSTAGE 5,876 6,364 6,292 0 5176 COPY MACHINE CHARGES 0 0 36 0 5179 DUMP/WASTE FEES 2,469,954 2,008,822 2,447,455 2,500,000 5161 OTHER OPERATING EXPENSES 26,290 10,583 135,573 26,700 rw 5188 CITY IN-HOUSE SERVICES 5,000 5,000 5,000 5,000 r TOTAL MAINTENANCE & OPERATION 2,724,922 2,299,453 2,863,836 2,812,000 5502 PROFESSIONAL/CONTRACTUAL SVCS 2,615 1,840 0 0 5505 OTHER PROFESSIONAL SERVICES 453 400 25 0 TOTAL CONTRACTUAL SERVICES 3,068 2,240 25 0 5601 GARAGE CHARGES 1,113,586 981,817 905,882 1,047,300 5612 FLEET CHGS - FUEL 232,530 283,783 339,187 314,600 TOTAL INTERNAL SERVICE CHARGES 1,346,116 1,265,600 1,245,069 1,361,900 P 5701 MOTOR VEHICLES 22,314 0 0 0 • 5703 COMMUNICATIONS EQUIPMENT 21,196 0 0 0 TOTAL CAPITAL OUTLAY 43,510 0 0 0 Yr 5803 LEASE PAYMENTS 953,525 1,225,190 1,217,166 1,257,100 A _ TOTAL DEBT SERVICE 953,525 1,225,190 1,217,166 1,257,100 TOTAL 6,668,414 6,453,436 7,040,231 7,215,100 3 � s 249 BUDGET - JUSTIFICATION 412 AUTOMATED RESIDENTIAL COLLECTI 527 REFUSE FUND OBJECT JUSTIFICATION 5111 AUTOMATED CART REPAIR MATERIALS, SAFETY GLOVES AND BELTS, HAZMAT STORAGE BARRELS . 5112 NEW SERVICE/REPLACEMENT AUTOMATED CARTS; SAFETY KIT (REFLECTORS, FIRE EXTINGUISHERS) 5171 UNIFORM RENTAL FEES FOR REFUSE OPERATORS AND PART-TIMERS . 5179 DUMP FEES FOR RESIDENTIAL REFUSE, GREENWASTE AND RECYCLING DISPOSAL. 5181 SAN BERNARDINO COUNTY PERMITS, OTHER OPERATING EXPENSES . 5188 CITY IN-HOUSE SERVICES . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5803 EXISTING LEASE PAYMENTS; ESTIMATED PAYMENT FOR ALTERNATIVE FUEL REAR LOADER. EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 527 REFUSE FUND DIVISION 413 SUBSCRIPTION REFUSE SERVICES ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 1,175,759 1,233,075 1,399,236 1,514,900 5014 SALARIES TEMP/PARTTIME 155,745 127,792 183,819 175,000 r 5015 OVERTIME 368,067 248,850 329,463 150,000 5018 VACATION PAY 6,334 4,522 3,059 0 5026 PERS RETIREMENT 81,828 81,956 91,532 98,200 5027 HEALTH & LIFE INSURANCE 145,659 157,525 173,149 185,700 5028 UNEMPLOYMENT INSURANCE 4,259 4,036 4,780 3,700 5029 MEDICARE 13,636 12,918 17,296 12,800 9 TOTAL PERSONNEL SERVICES 1,951,287 1,870,673 2,202,332 2,140,300 5111 MATERIALS & SUPPLIES 34,386 38,091 35,253 52,800 s 5112 SMALL TOOLS & EQUIPMENT 26,162 143,364 156,411 100, 5171 RENTALS 12,231 13,624 16,767 17,000 5174 PRINTING CHARGES 0 0 1,431 0 8881 5175 POSTAGE 5,474 6,203 5,420 0 5179 DUMP/WASTE FEES 2,720,709 2,738,095 3,022,065 3,006,000 5181 OTHER OPERATING EXPENSES 16,439 11,295 49,390 15, p,. TOTAL MAINTENANCE & OPERATION 2,815,400 2,950,672 3,286,736 3,191,300 5505 OTHER PROFESSIONAL SERVICES 599 392 250 0 TOTAL CONTRACTUAL SERVICES 599 392 250 0 5601 GARAGE CHARGES 733,304 739,066 725,385 878,100 5612 FLEET CHGS - FUEL 151,580 178,396 226,144 209,800 5613 DEPT COMPUTER CONTRIB 1,600 2,500 0 0 TOTAL INTERNAL SERVICE CHARGES 886,484 919,962 951,529 1,087,900 Ur 5701 MOTOR VEHICLES 0 40,261 58,114 57,000 5704 MISCELLANEOUS EQUIPMENT 140,464 49,980 157,005 100,000 TOTAL CAPITAL OUTLAY 140,464 90,241 215,120 157,000 t 5803 LEASE PAYMENTS 358,105 522,807 546,376 427,600 TOTAL DEBT SERVICE 358,105 522,807 546,376 427,600 t TOTAL 6,152,339 6,354,748 7,202,343 7,004,100 3 a 251 vok BUDGET - JUSTIFICATION 413 SUBSCRIPTION REFUSE SERVICES 527 REFUSE FUND OBJECT JUSTIFICATION 5111 SAFETY GLOVES AND BELTS; BIN REPAIR MATERIALS, HAZMAT STORAGE BARRELS, TARPS AND ROPES, CLEANING MATERIALS ANL SUPPLIES, MISCELLANEOUS MATERIALS AND SUPPLIES. 5112 SAFETY KITS, REFUSE BINS 5171 UNIFORM RENTAL; MISCELLANEOUS EQUIPMENT RENTAL. 5179 DUMP FEES - GREEN WASTE, RECYCLABLES, TIRE DISPOSAL, INERT DISPOSAL, LANDFILL FEES . 5181 SAN BERNARDINO COUNTY PERMITS, OTHER OPERATING EXPENSES„ 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5701 1 BIN TRUCK $40, 000, 1 PRESSURE WASHER $17, 000 . 5704 REFUSE (ROLL OFF AND FRONT LOAD) BINS . 5803 EXISTING LEASE PAYMENTS; ESTIMATED PAYMENT FOR ALTERNATIVE FUEL REAR-LOADER. 252 EXPENDITURE BUDGET LINE ITEM DETAIL - - - _ - lISCAL YEAR 2004-2005 FUND 527 REFUSE lUHD DIVISION 414 STREET SWEEPING LA ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 161,339 175,680 172,447 190,600 3 0 0 0 6,600 5014 SALARIES TEMP/PARTTIME 5015 OVERTIME 18,470 8,037 14,798 6,600 5025 FRINGE BENEFITS 124 0 0 0 5026 PERS RETIREMENT 10,879 11,671 10,718 12,600 _ 5027 HEALTH & LIFE INSURANCE 14,628 18,597 15,713 19,100 5028 UNEMPLOYMENT INSURANCE 449 459 482 500 • 5029 MEDICARE 1,612 1,671 1,948 1,700 8 TOTAL PERSONNEL SERVICES 207,500 216,116 216,105 237,700 i 5111 MATERIALS & SUPPLIES 525 0 49 0 5112 SMALL TOOLS & EQUIPMENT 76 202 369 500 5133 EDUCATION & TRAINING 0 0 0 300 5171 RENTALS 842 777 761 800 1 5179 DUMP/WASTE FEES 44,031 36,494 72,662 46,800 TOTAL MAINTENANCE & OPERATION 45,473 37,473 73,840 48,400 i 5505 OTHER PROFESSIONAL SERVICES 75 25 0 0 TOTAL CONTRACTUAL SERVICES 75 25 0 0 ps 5601 GARAGE CHARGES 69,163 98,484 99,430 122,400 5612 FLEET CHGS - FUEL 11,919 12,874 26,454 17,800 TOTAL INTERNAL SERVICE CHARGES 81,082 111,358 125,884 140,200 5803 LEASE PAYMENTS 92,451 92,451 44,862 182,200 TOTAL DEBT SERVICE 92,451 92,451 44,862 182,200 TOTAL 426,581 457,422 460,692 608,500 r oft a I 3 ow 253 BUDGET - JUSTIFICATION 414 STREET SWEEPING 527 REFUSE FUND OBJECT JUSTIFICATION 5112 SHOVELS, BROOMS AND HAND TOOLS . 5133 LOCAL TRAINING FOR STAFF IN MAINTENANCE AND OPERATION OF SWEEPERS . 5171 UNIFORM RENTALS 5179 LANDFILL FEES FOR DUMPING STREET WASTE. 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5803 LEASE PAYMENTS FOR SWEEPERS r 254 EXPENDITURE BUDGET LINE ITEM DETAIL lISCAL YEAR 2004-2005 1 # FUND 527 REFUSE 1S1I7D DIVISION 415 REFUSE-RECYCLING/ENVIRONMENTAL ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 150,455 141,376 139,471 216,900 5014 SALARIES TEMP/PARTTIME 1,443 323 0 17,700 5015 OVERTIME 589 108 134 0 5026 PERS RETIREMENT 9,218 8,918 9,059 13,700 5027 HEALTH & LIFE INSURANCE 13,715 11,780 15,090 23,700 5028 UNEMPLOYMENT INSURANCE 380 356 349 500 5029 MEDICARE 2,204 2,068 2,025 3,100 TOTAL PERSONNEL SERVICES 178,004 164,930 166,128 275,600 5111 MATERIALS & SUPPLIES 16,315 11,137 11,300 615,200 5121 ADVERTISING 5,995 2,975 35 5,400 3 5122 DUES & SUBSCRIPTIONS 573 1,006 1,019 1,000 5131 MILEAGE 224 0 311 400 5132 MEETINGS & CONFERENCES 4,051 1,058 790 4,100 3 , 5171 RENTALS 465 221 592 1,500 5174 PRINTING CHARGES 3,958 13,248 13,688 21,000 5175 POSTAGE 11,994 248 2,538 3,500 5181 OTHER OPERATING EXPENSES 5,158 5,000 8,150 11,000 5193 GRANT MATCH 0 0 0 124,100 TOTAL MAINTENANCE & OPERATION 48,732 34,893 38,422 787,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 182,226 197,960 223,536 748,400 ? 5505 OTHER PROFESSIONAL SERVICES 1,738 0 0 0 TOTAL CONTRACTUAL SERVICES 183,964 197,960 223,536 748,400 5601 GARAGE CHARGES 12,288 1,473 1,819 2,200 5612 FLEET CHGS - FUEL 1,127 190 237 200 i 3 TOTAL INTERNAL SERVICE CHARGES 13,415 1,663 2,056 2,400 5704 MISCELLANEOUS EQUIPMENT 0 781 0 0 ."" 5706 ALTERATIONS & RENOVATIONS 0 0 0 124,100 TOTAL CAPITAL OUTLAY 0 781 0 124,100 3 5910 CREDIT-FED & STATE PROG FUND 0 0 0 -30,000 r TOTAL LESS: CREDITS/BILLABLES 0 0 0 -30,000 S 1 3 TOTAL 424,115 400,227 430,142 1,907,700 �Ir a 250 BUDGET - JUSTIFICATION 415 REFUSE-RECYCLING/ENVIRONMENTAL 527 REFUSE FUND OBJECT JUSTIFICATION 5111 RECYCLING MATERIALS AND PROJECT SUPPLIES : BINS, BACKYARD COMPOSTING, PROMOTIONAL CAPS, EDUCATIONAL MATERIAL. $600, 000 FOR PURCHASE OF ENGINEERED SOILS FOR LANDFILL. 5121 LOCAL NEWSPAPER ADVERTISING: EL CHICANO, SUN, CHAMBER OF COMMERCE MAGAZINE, BUSINESS PRESS; SPECIAL ADVERTISING. 5122 MAGAZINE SUBSCRIPTIONS, CRRA MEMBERSHIP DUES, TECHNICAL PUBLICATIONS 5131 MILEAGE REIMBURSEMENT FOR RECYCLING STAFF. 5132 CRRA CONFERENCE AND HEALTHY CITIES CONF. , WASTE TIRE CONF. 5171 FACILITY RENTALS FOR YOUTH LEADERSHIP SUMMIT WORKSHOPS. 5174 NEWSLETTERS, INSERTS, BROCHURES FOR RECYCLING, FORMS USED IN THE DAY TO DAY OPERATIONS OF RECYCLING AND BLIGHT PROGRAMS . 5175 MAILING, FEDERAL EXPRESS AND GENERAL CORRESPONDENCE 5181 EARTHDAY EXPO SPONSORSHIP, BLIGHT BUSTER PROGRAM SCHOOL INCENTIVES. 5193 GRANT MATCH FOR FUELING STATION 5502 WATERMAN LANDFILL MONITORING, DESIGN AND CONSTRUCTION OF LANDFILL GAS SYSTEM/COVER REPAIRS APPROVED BY M&CC ON 5/3/04 ; HOUSEHOLD HAZARDOUS WASTE DISPOSAL CONTRACT WITH SAN BERNARDINO COUNTY, SHARPS CONTRACTS . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5706 CONSTRUCTION OF THE LNG/LONG FUELING STATION AT THE CITY YARD 25�► t SEWER LINE MAINTENANCE MAINTAINS APPROXIMATEL Y 500 MILES OF SEWER LINES RESPONDS TO SEWER EMERGENCIES 24-HOURS A DA Y m m m r Z m D_ J � j 7-1 '1 �p SEWER LINE MAINTENANCE Director of Public Services Lynn Merrill Maintenance (14.25) Employees i r j SEWER LINE MAINTENANCE ACCOUNT NUMBER: 132-431 FUND: SEWER LN. MAINT ABOUT THE DIVISION Under the direction of the Director of Public Services, this section is responsible for maintaining approximately 500 miles of sewer mains through the use of hydro jetting equipment. Sewer lines are cleaned on varying schedules. Depending on the location and the usage, the sewer mains are cleaned from weekly to every several years. Sewer crews are available 24 hours per day to handle emergencies. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 588,178 554,620 661,128 724,700 MAINTENANCE& OPERATION 125,290 138,620 147,815 167,600 CONTRACTUAL SERVICES 230,312 156,924 168,607 239,900 INTERNAL SERVICE 477,968 364,193 212,420 235,900 CAPITAL OUTLAY 6,582 10,606 236,178 479,100 DEBT SERVICE 0 01 0 0 TOTAL 1,428,330 1,224,9631 1,426,1481 1,847,200 Or 25 " 1 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 PUND 132 SEWER LINE MAINTENANCE TUND DIVISION 431 SEWER LINE MAINTENANCE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 395,087 368,470 444,135 578,300 5013 AUTOMOBILE ALLOWANCE 900 1,088 2,400 2,400 5014 SALARIES TEMP/PARTTIME 348 0 0 0 5015 OVERTIME 112,176 112,016 122,605 24,000 5018 VACATION PAY 2,712 1,337 1,378 0 5026 PERS RETIREMENT 27,052 24,870 29,854 37,800 5027 HEALTH & LIFE INSURANCE 45,647 43,255 55,897 75,900 5028 UNEMPLOYMENT INSURANCE 1,276 1,207 1,425 1,400 5029 MEDICARE 2,981 2,378 3,434 4,900 TOTAL PERSONNEL SERVICES 588,178 554,620 661,128 724,700 5111 MATERIALS & SUPPLIES 27,081 34,558 34,861 39,000 5112 SMALL TOOLS & EQUIPMENT 9,819 13,842 25,163 30,400 5122 DUES & SUBSCRIPTIONS 531 564 527 500 5132 MEETINGS & CONFERENCES 575 1,553 211 4,200 5133 EDUCATION & TRAINING 462 4,013 1,121 4,000 5171 RENTALS 791 41 4,853 3,500 5172 EQUIPMENT MAINTENANCE 0 3,049 79 5,000 ' 5182 BAD DEBTS/UNCOLLECTIBLE ACCTS 5,031 0 0 0 5188 CITY IN-HOUSE SERVICES 81,000 81,000 81,000 81,000 TOTAL MAINTENANCE & OPERATION 125,290 138,620 147,815 167,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 77,533 87,635 74,304 89,900 5505 OTHER PROFESSIONAL SERVICES 152,780 69,289 94,303 150,000 TOTAL CONTRACTUAL SERVICES :30,312 156,924 168,607 239,900 5601 GARAGE CILRGES 61,762 69,364 47,543 51,200 5602 WORKERS COMPENSATION 12,200 17,900 22,300 23,500 5603 LIABILITY 62,100 80,600 102,000 121,000 5604 M.I.S. CHARGES - IN-HOUSE 7,800 7,200 6,600 6,700 5605 TELEPHONE SUPPORT 1,344 2,830 3,038 3,400 5609 VEHICLE REPLACEMENT 308,700 159,600 0 0 5610 COMMUNICATION SHOP 4,000 4,000 3,900 3,900 5612 FLEET CHGS - FUEL 19,162 22,699 27,039 26,200 5613 DEPT COMPUTER CONTRIB 900 0 0 0 TOTAL INTERNAL SERVICE CHARGES 477,968 364,193 212,420 235,900 5701 MOTOR VEHICLES 0 0 17,714 0 5702 COMPUTER EQUIPMENT 0 0 9,300 15,000 5704 MISCELLANEOUS EQUIPMENT 6,582 10,606 209,164 464,100 TOTAL CAPITAL OUTLAY 6,582 10,606 236,178 479,100 TOTAL 1,428,329 1,224,963 1,426,148 1,847,200 258 BUDGET - JUSTIFICATION 431 SEWER LINE MAINTENANCE 132 SEWER LINE MAINTENANCE FUND OBJECT JUSTIFICATION 5111 SEWER PIPE, SEWER CLEANING HOSES, CHEMICAL GREASE CLEANERS, SEWER DEODORIZERS, DISINFECTANTS AND VECTOR CONTROL. 5112 HAND TOOLS, HYDRAULIC SEWER CLEANING TOOLS, SEWER VIDEO EQUIPMENT AND SAFETY EQUIPMENT. 5122 WASTE WATER MAINTENANCE ASSOCIATION DUES . 5132 APWA CONF. WHICH IS OUT OF STATE 5133 CONFINED SPACE TRAINING AND SEWER MAINTENANCE TRAINING. 5172 EQUIPMENT MAINTENANCE 5188 CHARGES FOR PUBLIC WORKS STAFF TIME ON MAINTENANCE OF SEWER LIFT STATIONS ' 5502 CONTRACT EMERGENCY SEWER CLEANING AND REPAIRS, ADJUST MANHOLES TO GRADE, VECTOR CONTROL AND MANHOLE INSECT CONTROL. 5505 CONTRACT VIDEO INSPECTION OF SEWER PROBLEMS AND REPAIRS OF SEWER FACILITIES . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5602 THE PORTION OF THE CITY ' S TOTAL WORKER' S COMPENSATION COSTS (INCLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 25.4 BUDGET - JUSTIFICATION 431 SEWER LINE MAINTENANCE 132 SEWER LINE MAINTENANCE FUND OBJECT JUSTIFICATION 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION .AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS. 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5702 6 TUFF BOOK LAPTOP COMPUTERS . 5703 800 MHZ HANDHELD RADIOS 5704 DETECTION GAS MONITOR - $1, 700, 7 DIGITAL CAMERES $2 , 800, 2 HANDHELD RADIOS- $3, 600, TRAILER MOUNTED LIGHT ` TOWERS - $23 , 000, 3/4 TON PICK-UP - $35, 000, 4WD SKIP LOADER - $55, 000, 2 FOUR WD 3/4 TON PICK-UPS - $82 , 000, COBRA VIDEO INSPECTION SYSTEM - $83 , 000, CLASS "C" VACTOR TRUCK - $178, 000 . 260 SOCCER FIELD 17 FULL SIZED SOCCER FIELDS OFFERS 4 LIGHTED FIELDS HOST OF OVER 45 TOURNAMENTS A YEAR IL SOCCER FIELD Director of Parks, Recreation & Comm Svcs Lemuel Randolph SOCCER FIELDS ACCOUNT NUMBER: 134-462 FUND: SOCCER ABOUT THE DIVISION The San Bernardino Soccer Complex features 17 tournament quality fields and plays host to 43 weekend events per year in addition to league play. It is staffed by a Senior Recreation Supervisor and 20 part-time staff. The complex generates significant revenue that more than offsets the substantial operational costs. EXPENDITURES BY CATEGORY 20001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 69,496 119,438 103,000 MAINTENANCE&OPERATION 0 34,130 28,584 53,500 CONTRACTUAL SERVICES 0 58,964 106,512 212,100 INTERNAL SERVICE 0 20,015 39,818 43,100 CAPITAL OUTLAY 0 17,319 11,945 14,100 DEBT SERVICE 01 0 0 0 TOTAL 0 199,924 306,297 425,800 ps op I 261 EXPENDITURE EDDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 r FUND 134 SOCCER FIELD DIVISION 462 SOCCER FIELD ACCOUNT OBJECT is TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 0 22,747 36,115 0 5012 SPECIAL SALARIES 0 0 162 0 5014 SALARIES TEMP/PARTTIME 0 42,720 77,240 103,000 5026 PERS RETIREMENT 0 1,137 1,247 0 5027 HEALTH & LIFE INSURANCE 0 1,828 2,928 0 5028 UNEMPLOYMENT INSURANCE 0 156 256 0 5029 MEDICARE 0 906 1,489 0 TOTAL PERSONNEL SERVICES 0 69,496 119,438 103,000 5111 MATERIALS & SUPPLIES 0 28,941 23,622 35,000 5112 SMALL TOOLS & EQUIPMENT 0 937 2,047 2,000 5121 ADVERTISING 0 476 162 2,500 5132 MEETINGS & CONFERENCES 0 0 613 1,500 5171 RENTALS 0 3,776 0 4,000 5172 EQUIPMENT MAINTENANCE 0 0 17 3,500 5174 PRINTING CHARGES 0 0 2,021 1,500 5175 POSTAGE 0 0 3 500 5176 COPY MACHINE CHARGES 0 0 0 1,600 5181 OTHER OPERATING EXPENSES 0 0 100 1,400 TOTAL MAINTENANCE & OPERATION 0 34,130 28,584 53,500 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 0 99,700 5505 OTHER PROFESSIONAL SERVICES 0 1,817 8,043 1,100 5506 LANDSCAPE CONTRACTS 0 56,924 97,689 110,300 5507 FACILITIES SERVICES 0 223 780 1,000 TOTAL CONTRACTUAL SERVICES 0 58,964 106,512 212,100 5602 WORKERS COMPENSATION 0 0 0 2,800 5603 LIABILITY 0 0 0 1,900 5605 TELEPHONE SUPPORT 0 1,656 2,366 2,400 5606 ELECTRIC 0 15,493 30,986 30,000 5608 WATER, SEWER, GEOTHERMAL 0 2,867 6,466 6,000 TOTAL INTERNAL SERVICE CHARGES 0 20,015 39,818 43,100 5702 COMPUTER EQUIPMENT 0 1,728 0 0 5704 MISCELLANEOUS EQUIPMENT 0 15,593 11,945 14,100 TOTAL CAPITAL OUTLAY 0 17,320 11,945 14,100 TOTAL 0 199,924 306,297 425,800 trt 262 P. BUDGET - JUSTIFICATION 462 SOCCER FIELD 134 SOCCER FIELD OBJECT JUSTIFICATION 5111 FOR FIELD PAINT, BATHROOM MATERIALS, AND DAY-TO-DAY OPERATIONS . 5112 SMALL TOOLS FOR SOCCER COMPLEX, MINOR REPAIRS OF GOLF CARTS AND FOR THE FACILITIES . 5121 FOR ALL COSTS ASSOCIATED WITH ADVERTISING IN ANY PUBLISHED MATERIAL. 5132 FOR ALL EXPENSES INCURRED IN CONJUNCTION WITH THE ATTENDANCE OF EMPLOYEES AT MEETINGS AND CONFERENCES . 5171 FOR ALL RENTAL EXPENSES FOR PORTABLE RESTROOMS FOR WEEKEND TOURNAMENTS . 5172 FOR ALL EXPENSES TO OUTSIDE VENDORS FOR THE MAINTENANCE, SERVICE, AND REPAIR OF GOLF CARTS AND CHARGERS . 5174 PRINTING EXPENSES FOR WEEKLY PARKING TICKETS . 5176 FOR- ALL EXPENSES RELATING TO COPY MACHINES, INK CARTRIDGE, PAPER, AND REPAIRS . 5181 MISCELLANEOUS OPERATING EXPENSES . 5502 CONTRACT MANAGEMENT SERVICES FOR SOCCER COMPLEX. 5505 FOR ALL CONTRACTS AND SERVICES FOR LIGHTING REPAIRS, PARKING LOT REPAIRS, AND WELL PUMP MAINTENANCE . 5506 FOR ALL CONTRACTS TO OUTSIDE VENDORS FOR LANDSCAPE MAINTENANCE OF THE SOCCER COMPLEX. 5507 SECURITY ALARM SYSTEM & BUILDING MAINTENANCE. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGEBACKS BASED ON ACTUAL COSTS) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5704 GOLF CARTS AND OTHER FIELD MAINTENANCE EQUIPMENT 263 � SANBERNARDINO S TADIUM l I HOME OF THE INLAND EMPIRE 66ER'S OF SAN BERNARDINO i A SEATTLE MARINERS AFFILIATE A MULTI USE FACILITY SPECIAL EVENTS SANBERNARDINO STADIUM Director of Parks, Recreation & Comm Svcs Lemuel Randolph (2) Employees 'I SAN BERNARDINO STADIUM ACCOUNT NUMBER: 133-461 FUND: STADIUM F_ ABOUT THE DIVISION Under the direction of the Director of Parks, Recreation, and Community Services Department, the Stadium section is responsible for landscape maintenance including turf maintenance, ballfield preparation, bleacher clean up, debris removal, washing down seating area and cleaning and stocking restrooms for each non-baseball use. This division is also responsible for coordinating building and equipment maintenance. Funding relating to marketing and promotion of the Stadium is also included in this cost center. EXPENDITURES BY CATEGORY 20001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 98,890 130,168 152,369 136,200 MAINTENANCE&OPERATION 39,199 50,112 54,110 96,400 CONTRACTUAL SERVICES 92,579 22,324 33,426 56,600 INTERNAL SERVICE 206,074 159,573 25,438 28,400 #jl► CAPITAL OUTLAY 19,242 2,938 24,557 40,000 DEBT SERVICE 01 01 01 0 TOTAL 1 455,9841 365,1151 289,9001 357,600 vp 2611 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 133 BASEBALL STADIUM DIVISION 461 BASEBALL STADIUM ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 50,256 76,571 83,815 86,200 5014 SALARIES TEMP/PARTTIME 20,407 15,907 26,069 22,000 5015 OVERTIME 19,804 24,372 23,827 11,300 5018 VACATION PAY 841 875 1,896 0 5026 PERS RETIREMENT 3,399 4,608 5,436 5,200 5027 HEALTH & LIFE INSURANCE 2,629 5,830 8,989 10,000 5028 UNEMPLOYMENT INSURANCE 228 294 339 200 5029 MEDICARE 1,326 1,709 1,999 1,300 TOTAL PERSONNEL SERVICES 98,890 130,168 152,369 136,200 5111 MATERIALS & SUPPLIES 35,810 49,283 50,570 60,700 5112 SMALL TOOLS & EQUIPMENT 0 114 771 11000 5171 RENTALS 1,311 490 394 2,700 5172 EQUIPMENT MAINTENANCE 2,078 225 2,375 2,000 5181 OTHER OPERATING EXPENSES 0 0 0 30,000 TOTAL MAINTENANCE & OPERATION 39,199 50,112 54,110 96,400 5505 OTHER PROFESSIONAL SERVICES 71,854 6,145 5,911 22,000 5506 LANDSCAPE CONTRACTS 15,596 13,699 20,552 26,600 5507 FACILITIES SERVICES 5,126 2,481 6,964 8,000 TOTAL CONTRACTUAL SERVICES 92,579 22,324 33,426 56,600 5601 GARAGE CHARGES 11,036 10,277 10,531 15,100 5602 WORKERS COMPENSATION 1,200 3,400 4,200 4,400 5605 TELEPHONE SUPPORT 3,535 2,734 1,003 1,000 5606 ELECTRIC 178,886 131,820 0 0 5607 GAS 2,556 3,497 4,068 3,400 5608 WATER, SEWER, GEOTHERMAL 1,383 813 1,741 900 5609 VEHICLE REPLACEMENT 7,000 6,300 3,000 3,000 5612 FLEET CHGS - FUEL 478 732 894 600 TOTAL INTERNAL SERVICE CHARGES 206,074 159,573 25,438 28,400 5704 MISCELLANEOUS EQUIPMENT 0 0 3,513 0 5706 ALTERATIONS & RENOVATIONS 19,242 2,938 21,044 40,000 TOTAL CAPITAL OUTLAY 19,242 2,938 24,557 40,000 TOTAL 455,983 365,116 289,900 357,600 J 265 BUDGET - JUSTIFICATION 461 BASEBALL STADIUM 133 BASEBALL STADIUM OBJECT JUSTIFICATION 5111 FERTILIZER, GRASS SEED, PLANT MATERIALS, CLAY, CLAY AMENDMENTS, IRRIGATION SUPPLIES, INSECTICIDE ETC. 5112 SMALL TOOLS AND EQUIPMENT 5171 EQUIPMENT RENTALS SUCH AS SCISSOR LIFT TO REMOVE AND REPLACE NETTING, SPECIALIZED TURF MAINTENANCE EQUIPMENT. 5172 SPORTS FIELD .EQUIPMENT MAINTENACE SUCH AS BLADE SHARPENING AND SMALL ENGINE REPAIR 5181 CITY' S SHARE OF REVENUE/COST SHARING AGREEMENT WITH THE BASEBALL TEAM. 5505 CUSTODIAL MAINTENANCE CONTRACT 5506 LANDSCAPE CONTRACTS FOR ALL AREAS INSIDE THE STADIUM EXCEPT PLAYING FIELD AND OUTSIDE INCLUDING PARKING LOT AND OTHER HARDSCAPE AREAS 5507 SECURITY AND FIRE ALARM MONITORING SERVICES; BUILDING MAINTENANCE 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INCCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON �► ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF 26b s BUDGET - JUSTIFICATION 461 BASEBALL STADIUM 133 BASEBALL STADIUM OBJECT JUSTIFICATION VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5706 VARIOUS REPAIRS AND RENOVATIONS TO THE STADIUM NEEDED THROUGHOUT THE YEAR I 267 FLEET SERVICES CONDUCTS EMISSIONS STUDIES REHABS CITY VEHICLES PREVENTATIVE MAINTENANCE INSPECTIONS PURCHASES NEW/REPLACEMENT CITY VEHICLES N D G A N FLEET SERVICES Director of Public Services Lynn Merf-ill i i Administration Maintenance (3) Employees (27) Employees ILi f FLEET SER VICES ACCOUNT NUMBER: 635-341 FUND: FLEET ABOUT THE DIVISION Under the direction of the Director of Public Services, the Fleet Division is responsible for acquisition, service and maintenance for the City's vehicle and equipment fleet comprised of approximately 677 items. Fleet ensures that vehicles and equipment are adequately assigned and utilized. Fleet procures all City vehicles and equipment through the development of technical specifications. Final selection is based on life cycle costing and user requirements. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,447,347 1,529,288 1,653,284 1,693,300 MAINTENANCE &OPERATION 2,223,652 2,199,642 2,645,403 2,583,500 CONTRACTUAL SERVICES 6,440 0 4,962 6,000 INTERNAL SERVICE 242,845 266,870 272,693 268,700 CAPITAL OUTLAY 1,452,038 930,584 147,840 671,500 DEBT SERVICE 772,7561 672,6381 394,0821 501,800 TOTAL 6,145,0781 5,59%,0221 5,118,2641 5,724,800 r 268 EZPENDZTURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 - FUND 635 MOTOR POOL FUND DIVISION 341 FLEET SERVICES ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 1,094,774 1,209,655 1,271,388 1,343,800 5012 SPECIAL SALARIES 455 4,665 4,628 4,900 5013 AUTOMOBILE ALLOWANCE 3,000 3,000 3,000 3,000 5014 SALARIES TEMP/PARTTIME 24,442 32,726 34,829 48,000 5015 OVERTIME 107,174 34,447 90,351 40,000 5018 VACATION PAY 1,715 0 0 0 5026 PERS RETIREMENT 69,472 77,139 81,516 88,000 5027 HEALTH & LIFE INSURANCE 131,214 150,843 148,846 147,400 5028 UNEMPLOYMENT INSURANCE 2,983 3,212 3,539 2,700 5029 MEDICARE 12,119 13,602 15,188 15,500 TOTAL PERSONNEL SERVICES 1,447,347 1,529,288 1,653,284 1,693,300 5111 MATERIALS & SUPPLIES 777,767 698,796 873,233 788,900 +++ 5112 SMALL TOOLS & EQUIPMENT 9,894 12,578 6,007 11,100 5113 MOTOR FUEL & LUBRICANTS 872,739 1,061,841 1,325,583 1,303,600 5122 DUES & SUBSCRIPTIONS 1,515 2,258 4,325 5,000 5132 MEETINGS & CONFERENCES 1,602 0 0 0 5133 EDUCATION & TRAINING 13,542 10,013 12,077 7,000 5171 RENTALS 27,329 32,048 31,439 34,600 5172 EQUIPMENT MAINTENANCE 12,148 9,328 7,082 14,500 5173 OUTSIDE VEHICLE MAINTENANCE 459,198 325,990 341,311 366,900 5174 PRINTING CHARGES 986 696 825 1,200 5175 POSTAGE 315 456 882 800 5176 COPY MACHINE CHARGES 1,571 1,555 1,590 2,500 5179 DUMP/WASTE FEES 14,872 14,922 11,830 16,200 5181 OTHER OPERATING EXPENSES 4,974 3,960 4,018 6,000 5188 CITY IN-HOUSE SERVICES 25,200 25,200 25,200 25,200 TOTAL MAINTENANCE & OPERATION 2,223,652 2,199,642 2,645,403 2,583,500 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 0 4,500 6,000 5505 OTHER PROFESSIONAL SERVICES 6,440 0 462 0 TOTAL CONTRACTUAL SERVICES 6,440 0 4,962 6,000 5601 GARAGE CHARGES 57,479 34,193 30,110 37,200 5602 WORKERS COMPENSATION 30,700 51,700 64,500 67,900 5603 LIABILITY 8,600 11,200 14,200 16,600 5604 M.I.S. CHARGES - IN-HOUSE 13,100 12,600 12,000 11,400 5605 TELEPHONE SUPPORT 16,603 17,832 15,870 17,000 5606 ELECTRIC 64,557 64,141 80,457 65,000 5607 GAS 12,482 18,141 18,227 17,000 5608 WATER, SEWER, GEOTHERMAL 3,272 2,679 3,168 3,000 5609 VEHICLE REPLACEMENT 23,000 37,500 20,000 20,000 5610 COMMUNICATION SHOP 4,600 5,300 4,500 4,400 5612 FLEET CHGS - FUEL 8,452 8,584 9,661 9,200 5613 DEPT COMPUTER CONTRIB 0 3,000 0 0 TOTAL INTERNAL SERVICE CHARGES 242,845 266,870 272,693 268,700 5701 MOTOR VEHICLES 1,399,148 903,889 144,800 622,300 5702 COMPUTER EQUIPMENT 305 2,316 0 0 261 EXPENDITURE BUDGET LINE ITEM DETAIL - - FISCAL YEAR 2004-2005 FUND 635 MOTOR POOL FUND DIVISION 341 FLEET SERVICES ACCOUNT OBJECT & TITLE - ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5704 MISCELLANEOUS EQUIPMENT 33,600 13,731 3,040 36,200 pa 5706 ALTERATIONS & RENOVATIONS 18,986 10,648 0 13,000 " TOTAL CAPITAL OUTLAY 1,452,038 930,584 147,840 671,500 r 5802 DEBT SERVICE INTEREST 45,238 44,773 43,088 44, 5803 LEASE PAYMENTS 727,518 627,865 350,995 457,600 TOTAL DEBT SERVICE 772,756 672,638 394,082 501,800 TOTAL 6,145,078 5,599,022 5,118,265 5,724,800 270 BUDGET - JUSTIFICATION 341 FLEET SERVICES 635 MOTOR POOL FUND OBJECT JUSTIFICATION 5111 TIRES, HEAVY EQUIPMENT PARTS, REFUSE BODIES, LIGHT EQUIPMENT PARTS, HYDRAULICS PARTS, STREET SWEEPER PARTS, MOTORCYCLE PARTS, TURF EQUIPMENT PARTS, SUPPLIES 5112 MOU TOOL ALLOWANCE, MISCELLANEOUS SMALL TOOLS, BATT JUMP START BOXES, STEP LADDERS, BATT. LOAD TESTER, A/C LEAK DETECTOR. 5113 DIESEL FUEL, UNLEADED FUEL, LUBRICANTS, HIGH OCTANE MOTORCYCLE FUEL, CNG, PROPANE, CREDIT CARDS (OUT OF AREA FUEL) 5122 ASSOCIATION FEES, TECHNICAL PUBLICATIONS, BLUE BOOKS, CUMMINS SOFTWARE SUBSCRIPTION RENEWAL, WORLD TRANSPORTATION SUBSCRIPTION, FLEET COUNSELOR, ALL DATA SUBSCRIPTION. 5132 RTA CONFERENCE (OUT OF STATE) , FLEET MANAGER SEMINAR (OUT OF STATE) 5133 MECHANIC TRAINING, ASE CERTIFICATION, ON SITE RTA GROUP TRAINING, ALTERNATIVE FUEL AND ALTERNATIVE FUEL FACILITY TRAINING. 5171 UNIFORMS, PARTS CLEANING MACHINES 5172 SHOP EQUIPMENT MAINTENANCE, FUELS SYSTEMS, TRUCK AND CAR !,?ASH, WATER SOFTENER; SANTA FE WHISTLE MAINTENANCE; OVERHEAD CRANE INSPECTIONS . 5173 HEAVY EQUIPMENT MAINTENANCE, LIGHT EQUIPMENT MAINTENANCE, HYDRAULICS MAINTENANCE, GLASS, TOWING y 5174 STATE MANDATED FORMS AND MANUALS .® 5175 UPS, FEDEX, AND POSTAGE 5176 COPIER MAINTENANCE AND SUPPLIES 5179 CLARIFIER PUMPING, ANTIFREEZE RECYCLING, OIL FILTER RECYCLING, WASTE OIL RETRIEVAL 5181 OXYGEN & ACETHYLENE, FIRE EXTINGUISHERS, MANUALS 5188 FACILITIES, BUILDING MAINTENANCE, AND VECTOR CONTROL 5502 GAS TAX REVENUE SERVICES 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. 27i BUDGET - JUSTIFICATION R 341 FLEET SERVICES 635 MOTOR POOL FUND w_ r OBJECT JUSTIFICATION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION ' COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS ' HISTORY AND INDUSTRY STANDARDS . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . ' 5607 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S NATURAL GAS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS ' INCURRED) . 5608 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR THIS DIVISION' S WATER, SEWER AND GEOTHERMAL COSTS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO r COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5610 THE PORTION OF THE CITY' S OVERALL RADIO COMMUNICATIONS COSTS (INCLUDING OVERHEAD AND STAFF TIME) RELATED TO THIS DEPARTMENT' S OPERATIONS . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL tp COSTS INCURRED) . 2 T pw� BUDGET - JUSTIFICATION 341 FLEET SERVICES 635 MOTOR POOL FUND OBJECT JUSTIFICATION 5701 CITY VEHICLE REPLACEMENT 5702 DIAGNOSTIC LAPTOP COMPUTER, MITCHELL ON DEMAND SYSTEM 5704 2-POST HOIST, AMMMCO AUTO TIRE MACHINE, 4-POST TRUCK HOIST. 5706 DRAIN PIPING FROM STEAM CLEANING AREA TO FOUR STAGE CLARIFIER, VINYL FLOORING IN HALL AND SERVICE WAITING AREA, CONCRETE REPAIRS AT TIRE SHOP AREA. as 5802 FUEL STATION DEBT SERVICE PAYMENT .NO 5803 POLICE VEHICLE LEASE PAYMENTS r 273 INFO"ATIONSER VICES TECHNOLOGY ADMINISTRATION NETWORK INFRASTRUCTURE SUPPORT SUPPORT SERVICES FOR G.I.S AND OFFICE A UTOMATION PUBLIC SAFETY CAD/RMS SYSTEMS SUPPORT BUSINESS SYSTEMS SUPPORT RADIOS, LAPTOPS, MD CS SUPPORT o D D O z N m ILWEBSITE ADMINISTRATION INFORMATION SE. R VICES Acting Director of Information Services Tom Marek IS Systems Operations Network Administration (1) Employee (10) Employees (6) Employees (2) Employees INFORMATION SYSTEMS (LS.) r ACCOUNT NUMBER: 679-250 FUND:I.S. FUND ABOUT THE DEPARTMENT I.S. is an internal service department providing technology creation and maintenance, and general automation support to the City Departments, including the Water Department. I.S. is responsible for all hardware, software, and network infrastructure within the City. Additionally, I.S. is responsible for maintaining and coordinating all radios, MDT's, MDC's, and miscellaneous public safety gear. EXPENDITURES BY DIVISION �.., 2001-02 2002-03 2003-04 2004-05 DIVISION ACTUAL ACTUAL PROJECTED ADOPTED M.I.S. 2,665,858 3,373,297 3,428,813 2,958,400 COMMUNICATIONS-OPERAT. 771,285 832,952 772,472 815,200 TOTAL 3,437,143 4,206,249 1 4,201,285 3,773,600 r EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 1,253,820 1,275,540 1,312,324 1,477,800 MAINTENANCE&OPERATION 768,095 864,414 865,813 1,002,500 CONTRACTUAL SERVICES 263,966 377,730 356,753 507,300 rNTERNAL SERVICE CHARGES 33,434 56,670 67,529 66,200 CAPITAL OUTLAY 489,551 1,396,896 914,579 151,100 DEBT SERVICE 844,094 480,238 747,377 730,300 CREDITSBILLABLES (215,817) (245,239) (113,090) (159,000) TOTAL 3,437,143 4,206,249 4,151,285 3,776,200 Ws 274 A EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 679 NGHT INFORNATION SYSTEMS FUND DIVISION 251 MANAGEMENT INFORMATION SYSTEMS ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 1,029,819 1,016,306 1,060,321 1,171,700 5013 AUTOMOBILE ALLOWANCE 2,850 1,663 0 3,400 5014 SALARIES TEMP/PARTTIME 0 26,831 181 0 5015 OVERTIME 1,618 41 698 1,000 5026 PERS RETIREMENT 62,798 63,243 71,143 80,000 5027 HEALTH & LIFE INSURANCE 124,329 136,196 151,749 164,300 5028 UNEMPLOYMENT INSURANCE 2,521 2,612 2,652 2,700 5029 MEDICARE 13,998 14,470 14,774 16,700 TOTAL PERSONNEL SERVICES 1,237,932 1,261,362 1,301,519 1,439,800 5111 MATERIALS & SUPPLIES 55,799 79,317 49,933 65,900 5112 SMALL TOOLS & EQUIPMENT 0 0 300 300 5121 ADVERTISING 2,609 1,047 849 0 5122 DUES & SUBSCRIPTIONS 1,198 4,465 17,975 17,900 5131 MILEAGE 580 362 89 500 5132 MEETINGS & CONFERENCES 6,279 2,831 4,507 4,600 5133 EDUCATION & TRAINING 40,786 30,511 21,820 10,400 5171 RENTALS 578 71 0 300 5172 EQUIPMENT MAINTENANCE 368,022 441,277 507,999 571,400 5174 PRINTING CHARGES 42 66 0 300 5175 POSTAGE 611 291 189 500 5176 COPY MACHINE CHARGES 1,452 1,409 1,375 1,500 5181 OTHER OPERATING EXPENSES 5,300 0 0 0 TOTAL MAINTENANCE & OPERATION 503,257 561,645 605,036 673,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 137,152 223,117 205,'324 292,900 5505 OTHER PROFESSIONAL SERVICES 2,760 5,113 6,821 15,500 TOTAL CONTRACTUAL SERVICES 139,912 228,230 212,145 308,400 5601 GARAGE CHARGES 408 2,149 2,511 1,800 5602 WORKERS COMPENSATION 13,300 17,700 22,100 23,300 5603 LIABILITY 1,400 1,800 2,300 2,600 5605 TELEPHONE SUPPORT 17,959 17,798 23,047 21,000 5606 ELECTRIC 0 12,000 10,200 10,200 5609 VEHICLE REPLACEMENT 0 4,800 4,800 4,800 5612 FLEET CHGS - FUEL 367 423 571 500 TOTAL INTERNAL SERVICE CHARGES 33,434 56,670 65,529 64,200 5702 COMPUTER EQUIPMENT 283,237 956,049 842,405 151,100 5705 DEPT COMPUTER EQUIP 206,314 74,341 71,164 0 5706 ALTERATIONS & RENOVATIONS 0 0 1,010 0 TOTAL CAPITAL OUTLAY 489,551 1,030,391 914,579 151,100 5803 LEASE PAYMENTS 477,589 480,238 443,095 480,300 TOTAL DEBT SERVICE 477,589 480,238 443,095 480,300 5910 CREDIT-FED & STATE PROG FUND -215,817 -245,239 -113,090 -159,000 2'7 0 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 k FUND 679 MGMT INFORMATION SYSTEMS FUND DIVISION 251 MANAGEMENT INFORMATION SYSTEMS ACCOUNT OBJECT 4 TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 TOTAL LESS: CREDITS/BILLABLES -215,817 -245,239 -113,090 -159,000 TOTAL 2,665,858 3,373,297 3,428,814 2,958,400 1 1 t 1 1 1 276 BUDGET - JUSTIFICATION 251 MANAGEMENT INFORMATION SYSTEMS 679 MGMT INFORMATION SYSTEMS FUND OBJECT JUSTIFICATION 5111 TAPES, CABLES, PRE-PRINTED FORMS, BLUEBAR, LABELS, BATTERIES, TONER, OFFICE SUPPLIES 5112 CABLE PULLING TOOLS 5122 COUNTY ASSESSOR DATA, MISAC, SUN, ORGANIZED EXECUTIVE, TECHNET 5131 TECHNICIANS DAILY TRAVEL TO REMOTES 5132 ESRI USER CONFERENCE, LEAGUE OF CALIFORNIA CITIES, TECH EXPO, LEADERSHIP FORUM, SEMINARS, ACCELA CONFERENCE. 5133 I SERIES, NETWORK ADMIN, PERMITS +, MICROSOFT, ARCGIS, FILENET 5171 USE OF CARPOOL 5172 CITYWIDE H/W - S/W CONTRACTS 5174 RADIO ISSUANCE FORMS, BUSINESS CARDS 5175 FEDEX, UPS, USPS 5176 COPYCARE CHARGES, MACHINE PAYMENT 5181 MOVED TO 5122 5502 CONTRACT PROGRAMMING SERVICES, FRAME RELAY, DA STAR, INTERNET, REMOTE USER SERVICES, DATABASE INTERN, CONTRACT WEBMASTER SERVICES 5505 MANDATED CLETS CHANGES, OFFSITE MEDIA STORAGE 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS 277 BUDGET - JUSTIFICATION ( 251 MANAGEMENT INFORMATION SYSTEMS 679 MGMT INFORMATION SYSTEMS FUND OBJECT JUSTIFICATION DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE—BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE—BACKS BASED ON ACTUAL COSTS INCURRED) . 1 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES. CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE—BACKS BASED ON ACTUAL kCOSTS INCURRED) . 5702 HARRIS SELECT 7 UPGRADE, TREND CONTENT FILTER LICENSES, Pat (2) UPS, (7) NETWORK SWITCH, WIRELSSS NETWORK RADIO, NETWORK MANAGEMENT SOFTWARE, POLICE RMS REPORT WRITER UPGRADE, CITYWIDE REPLACEMENT POOL ($55, 100) . 5803 UPGRADE BOND 4-- 1 t 1 1 Ei 278 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 - FUND 679 MGMT INFORMATION SYSTEMS FUND DIVZS20N 252 COMMUNICATIONS OPERATIONS ACCOUNT OBJECT & TITLE - ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 13,082 11,648 8,923 14,900 5013 AUTOMOBILE ALLOWANCE 150 88 0 200 5026 PERS RETIREMENT 915 804 624 900 5027 HEALTH & LIFE INSURANCE 1,515 1,438 1,105 1,700 5028 UNEMPLOYMENT INSURANCE 32 30 23 100 5029 MEDICARE 193 171 130 200 TOTAL PERSONNEL SERVICES 15,888 14,178 10,805 18,000 5111 MATERIALS & SUPPLIES 5,693 39,117 15,322 43,400 5171 RENTALS 46,220 46,220 45,670 50,400 5172 EQUIPMENT MAINTENANCE 212,925 217,431 199,785 232,500 TOTAL MAINTENANCE & OPERATION 264,838 302,769 260,777 326,300 5502 PROFESSIONAL/CONTRACTUAL SVCS 124,054 149,500 144,608 218,900 TOTAL CONTRACTUAL SERVICES 124,054 149,500 144,608 218,900 5606 ELECTRIC 0 0 2,000 2,000 TOTAL INTERNAL SERVICE CHARGES 0 0 2,000 2,000 5803 LEASE PAYMENTS 366,505 366,505 304,282 250,000 TOTAL DEBT SERVICE 366,505 366,505 304,282 250,000 TOTAL 771,284 832,952 722,471 815,200 2'7.3 BUDGET - JUSTIFICATION j252 COMMUNICATIONS OPERATIONS 679 MGMT INFORMATION SYSTEMS FUND OBJECT JUSTIFICATION 5111 RADIO BATTERIES AND PARTS, MDC PARTS 5171 COUNTY - 5 RACKS, 17 CIRCUITS, MDC MICROWAVE CIRCUIT, MDC WAN FEE, MDC WAN CIRCUIT, CONTRACT FEE 5172 COUNTY - 6 POLICE CONSOLES, 3 FIRE CONSOLES, CITYWIDE 800 BACKBONE, 1203 RADIOS, 125 POLICE MDCS (MOTOROLA) , 125 POLICE MDC MAINT. (COUNTY) , 16 FIRE MDC MAINT. (MOTOROLA) , 16 FIRE MDC MAINT. (COUNTY) , CITYWIDE 800 TIME AND MATERIALS 5502 RIPS/INSTALLS FOR 16 NEW PATROL CARS, FIRE RIPS/INSTALLS, REFUSE TRUCK RIPS/INSTALLS (2) , 125 PD BACKBONE USER FEES, 16 FOR FIRE 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INLLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5606 CHARGES FROM THE CITY' S UTILITIES DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S ELECTRIC COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5803 ESTIMATED LEASE PAYMENT FOR MDC REPLACEMENT (5-YEAR LEASE) . 280 LIABILITY LIABILITY CLAIMS HAZARDOUS MATERIALS PROGRAM INSURANCE PROCUREMENT i 1 LIABILITY Director of Human Resources Linn Livingston (2.25) Employees 1 DEPARTMENT: HUMAN RESO UR CES DIVISION: LIABILITY ACCOUNT NUMBER: 629-453 FUND: LIABILITY INSURANCE ABOUT THE DIVISION The Risk Management Liability program provides support for the City's operating departments by quickly resolving legitimate third party claims, managing the Hazardous Materials Program and advising departments on a wide range of insurance related issues. The cost-effective placement of excess insurance and property coverage is a critical component of the program. �w EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 185,098 182,713 192,242 128,400 MAINTENANCE&OPERATION 2,061,038 2,170,055 3,077,619 2,697,200 CONTRACTUAL SERVICES 7,328 16,541 14,016 30,000 INTERNAL SERVICES 24,375 22,460 21,378 22,900 CAPITAL OUTLAY 5,331 0 7,400 0 DEBT SERVICE 01 01 01 0 TOTAL 2,283,1701 2,391,770t 3,312,6551 2,878,500 281 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 629 LIABILITY INSURANCE FUND DIVISION 453 LIABILITY INSURANCE ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 139,420 146,592 159,859 162,300 5012 SPECIAL SALARIES 0 0 0 -68,800 5013 AUTOMOBILE ALLOWANCE 900 375 900 900 5014 SALARIES TEMP/PARTTIME 14,306 5,175 0 0 5015 OVERTIME 5,951 5,943 5,974 7,000 5026 PERS RETIREMENT 9,518 9,740 10,673 10,800 5027 HEALTH & LIFE INSURANCE 12,092 12,201 11,963 13,400 5028 UNEMPLOYMENT INSURANCE 431 395 417 400 5029 MEDICARE 2,481 2,294 2,456 2,400 TOTAL PERSONNEL SERVICES 185,098 182,713 192,242 128,400 5111 MATERIALS & SUPPLIES 12,644 7,016 4,594 7,000 5122 DUES & SUBSCRIPTIONS 3,021 2,869 3,036 2,500 5131 MILEAGE 278 153 105 200 5132 MEETINGS & CONFERENCES 2,088 289 1,712 2,500 5133 EDUCATION & TRAINING 4,747 2,183 1,002 3,000 5161 INSURANCE PREMIUMS 740,034 948,576 1,180,310 1,704,000 5162 LIABILITY CLAIMS 1,247,207 1,184,256 1,869,270 950,000 5163 WORKERS COMP CLAIMS -108 -173 0 0 5165 SIR DEDUCTIBLE 28,509 955 657 2,000 5171 RENTALS 0 25 0 0 5172 EQUIPMENT MAINTENANCE 0 0 0 200 5174 PRINTING CHARGES 2,003 2,730 1,493 2,500 5175 POSTAGE 1,622 1,028 1,233 1,800 5176 COPY MACHINE CHARGES 741 741 11509 1,500 5181 OTHER OPERATING EXPENSES 18,252 19,407 12,697 20,000 TOTAL MAINTENANCE & OPERATION 2,061,038 2,170,055 3,077,619 2,697,200 5502 PROFESSIONAL/CONTRACTUAL SVCS 6,247 8,933 6,009 10,000 5505 OTHER PROFESSIONAL SERVICES 1,082 7,608 6,007 20,000 TOTAL CONTRACTUAL SERVICES 7,328 16,541 14,016 30,000 5601 GARAGE CHARGES 635 577 743 1,200 5602 WORKERS COMPENSATION 1,400 1,700 2,100 2,200 5603 LIABILITY 1,800 2,300 2,900 3,400 5604 M.I.S. CHARGES - IN-HOUSE 13,300 12,000 9,700 10,300 5605 TELEPHONE SUPPORT 1 11. 2,885 2,933 2,800 5609 VEHICLE REPLACEMENT 4,000 2,600 2,800 2,800 5612 FLEET CHGS - FUEL 121 198 202 200 TOTAL INTERNAL SERVICE CHARGES 24,375 22,460 21,378 22,900 5702 COMPUTER EQUIPMENT 0 0 4,030 0 5704 MISCELLANEOUS EQUIPMENT 5,332 0 3,369 0 TOTAL CAPITAL OUTLAY 5,332 0 7,400 0 TOTAL 2,283,170 2,391,770 3,312,654 2,878,500 282 BUDGET - JUSTIFICATION pp 453 LIABILITY INSURANCE 629 LIABILITY INSURANCE FUND OBJECT JUSTIFICATION 5111 MISCELLANEOUS OFFICE, SAFETY, PHOTO & RECORDING SUPPLIES 5122 INDEX BUREAU MEMBERSHIP, CLAIMS MAGAZINE, O'BRIEN' S , VERDICTUM JURIS, THE SUN NEWSPAPER, NATIONAL SAFETY COUNCIL, SAFETY REGULATIONS & PUBLICATIONS 5131 MILEAGE 5132 MISCELLANEOUS MEETINGS AND SEMINARS, PARMA & PRIMA 5133 RISK MANAGEMENT COURSES ` 5161 LIABILITY INSURANCE PREMIUM, BURGLARY INSURANCE, PROPERTY INSURANCE, UNDERGROUND STORAGE TANKS 5162 LIABILITY CLAIMS F 5165 SIR DEDUCTIBLE 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 1/2 COPY MACHINE CHARGES 5181 FEES : UNDERGROUND STORAGE TANK, AQMD, SBCO HAZMAT TANK FEES, DEPT OF TOXIC SUBSTANCE CONTROL, MISC. INVESTIGATIVE COSTS, SUCABA 5502 USDOT DRUG & ALCOHOL PROGRAM 5505 EMERGENCY HAZARDOUS MATERIAL CLEAN-UP COSTS . 5601 CHARGES FROM CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED THE MAINTENANCE AND OPERATION OF MOTOR VEHICLES ASSIGNED TO THIS DEPARTMENT. (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED. ) r 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INCCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND w LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 283 BUDGET - JUSTIFICATION 453 LIABILITY INSURANCE 629 LIABILITY INSURANCE FUND OBJECT JUSTIFICATION 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5609 DEPARTMENT' S CONTRIBUTION TO VEHICLE REPLACEMENT FUND TO COVER FUTURE REPLACEMENT OF DEPARTMENTAL VEHICLES . CONTRIBUTION AMOUNT IS DETERMINED BY THE CITY' S FLEET DIVISION AND IS BASED ON AGE, MILEAGE AND USAGE OF VEHICLES . 5612 CHARGES FROM THE CITY' S FLEET DIVISION (INCLUDING STAFF TIME AND OVERHEAD) FOR FUEL COSTS RELATED TO MOTOR VEHICLES IN THIS DIVISION (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 284 i i � PRINT SHOP I BUSINESS CARDS CITY LETTERHEAD FLYERS FORMS MAIL ROOM PRINT SHOP Director of Finance Barbara Pachon (2) Employees The Print Shop is a Division 1 of the Finance Department. I PRINT SHOP AC CO MBER: 621-123 FUND-.- CEAr TRAL SVCS ABOUT THE DIVISION Under the direction of the Purchasing Manager, the Print Shop operates as an internal service fund; it provides printing services and covers its operational costs in charge-backs to City Departments. The Print Shop is responsible for providing support related to various printed products including business cards, letterhead, flyers and forms. In addition, the Print Shop is responsible for all sorting, distribution and stamping of all outgoing mail and sorting and distribution of inter-office mail. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 107,493 113,827 120,711 103,400 MAINTENANCE&OPERATION 153,301 132,517 126,703 114,700 CONTRACTUAL SERVICES 3,441 3,374 4,191 4,300 INTERNAL SERVICE 6,902 6,807 7,321 7,400 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 49,896 49,896 49,896 25,000 CREDITBILLABLES 0 0 0 0 TOTAL 321,033 306,421 308,8221 254,800 r• EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 621 CENTRAL SERVICES FUND DIVISION 123 FINANCE-PRINT SHOP ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 90,745 96,247 103,756 89,800 5026 PERS RETIREMENT 6,349 6,737 7,263 6,000 5027 HEALTH & LIFE INSURANCE 9,535 9,880 8,664 6,600 5028 UNEMPLOYMENT INSURANCE 204 241 259 200 5029 MEDICARE 660 721 768 800 TOTAL PERSONNEL SERVICES 107,493 113,827 120,711 103,400 5111 MATERIALS & SUPPLIES 88,557 71,519 60,093 68,000 5112 SMALL TOOLS & EQUIPMENT 0 0 0 1,000 5122 DUES & SUBSCRIPTIONS 169 150 150 200 5171 RENTALS 1,870 1,818 1,940 2,200 5172 EQUIPMENT MAINTENANCE 62,688 58,513 64,521 43,300 5181 OTHER OPERATING EXPENSES 17 518 0 0 TOTAL MAINTENANCE & OPERATION 153,301 132,517 126,703 114,700 5505 OTHER PROFESSIONAL SERVICES 3,441 3,374 4,191 4,300 TOTAL CONTRACTUAL SERVICES 3,441 3,374 4,191 4,300 5601 GARAGE CHARGES 10 5 34 0 5602 WORKERS COMPENSATION 4,200 4,200 5,200 5,500 5603 LIABILITY 500 500 600 700 5605 TELEPHONE SUPPORT 2,144 2,042 1,438 1,200 5612 FLEET CHGS - FUEL 48 60 49 0 TOTAL INTERNAL SERVICE CHARGES 6,902 6,807 7,321 7,400 5803 LEASE PAYMENTS 49,896 49,896 49,896 25,000 TOTAL DEBT SERVICE 49,896 49,896 49,896 25,000 TOTAL 321,032 306,421 308,822 254,800 286- BUDGET - JUSTIFICATION 123 FINANCE-PRINT SHOP 621 CENTRAL SERVICES FUND a OBJECT JUSTIFICATION 5111 COPIER SUPPLIES AND PAPER 5112 MISC SMALL EQUIPMENT ITEMS NEEDED IN THE PRINT SHOP. 5122 ANNUAL DUES SUBSCRIPTION TO FRANKLIN OFFSET PRINTING CATALOG 5171 UNIFORM RENTAL FOR EMPLOYEES AND POSTAGE MACHINE RENTAL 5172 EQUIPMENT MAINTENANCE FOR XEROX EQUIPMENT AND POSTAGE/MAIL EQUIPMENT 5505 NUMBERING, DIE CUTTING, SPECIAL ARTWORK, MAIL SERVICE, ETC. 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INCLUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . 5803 LEASE PAYMENT FOR PRINTSHOP COPIER AND PRINTING PRESS . E El 287 i TELEPHONE SUPPORT MAINTAINS CITY OWNED TELEPHONE SYSTEM SUPPORT SERVICES ' n r n I PHONE A UDITS � n J r C 3 TELEPHONE SUPPORT Director of Facilities Management James Sharer (2) Employees i 1 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 FUND 630 TELEPHONE SUPPORT FUND DIVISION 262 TELEPHONE SUPPORT ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 70,371 56,480 91,242 83,200 5014 SALARIES TEMP/PARTTIME 5,160 33,908 3,542 0 5026 PERS RETIREMENT 4,236 3,761 5,617 5,500 5027 HEALTH & LIFE INSURANCE 9,259 7,593 13,745 11,900 5028 UNEMPLOYMENT INSURANCE 181 226 237 100 5029 MEDICARE 1,050 1,311 1,377 1,400 TOTAL PERSONNEL SERVICES 90,257 103,279 115,760 102,100 5111 MATERIALS & SUPPLIES 8,247 10,673 6,983 12,000 5122 DUES & SUBSCRIPTIONS 287 0 0 500 5133 EDUCATION & TRAINING 0 0 0 2,500 5155 CELLULAR SERVICE 175,747 208,195 173,982 172,000 5156 LONG DISTANCE SERVICE 36,185 0 0 0 5157 TELEPHONE CHARGES 393,350 405,478 382,299 351,200 5171 RENTALS 16,241 17,772 15,554 18,000 5172 EQUIPMENT MAINTENANCE 67,683 77,523 81,686 84,000 5174 PRINTING CHARGES 1,277 1,105 1,220 1,400 TOTAL MAINTENANCE & OPERATION 699,018 720,746 661,924 641,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 809 6,673 15,000 5505 OTHER PROFESSIONAL SERVICES 32,118 0 5,000 0 ..ir TOTAL CONTRACTUAL SERVICES 32,118 809 11,673 15,000 5602 WORKERS COMPENSATION 1,200 1,500 1,900 2,000 5603 LIABILITY 800 1,000 1,300 1,600 5605 TELEPHONE SUPPORT 2,629 4,604 3,902 4,500 5613 DEPT COMPUTER CONTRIB 0 3,400 0 0 TOTAL INTERNAL SERVICE CHARGES 4,629 10,504 7,102 8,100 5702 COMPUTER EQUIPMENT 0 0 1,131 0 5703 COMMUNICATIONS EQUIPMENT 2,487 0 37,565 0 5706 ALTERATIONS & RENOVATIONS 0 11,001 0 0 TOTAL CAPITAL OUTLAY 2,487 11,001 38,696 p TOTAL 828,509 846,337 835,155 766,800 TELEPHONE S UPPOR T ACCOUNT NUMBER: 630-262 FUND: TELEPHONE ABOUT THE DIVISION f. The Telephone Support section operates under the direction of the Director of Facilities Management. # Telephone Support is responsible for the maintenance of the City-owned telephone system, and for providing recommendations for new technologies in the area of communications. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED +�* PERSONNEL 90,257 103,279 115,760 102,100 MAINTENANCE & OPERATION 699,018 . 720,746 661,924 641,600 CONTRACTUAL SERVICES 32,118 809 11,673 15,000 INTERNAL SERVICE 4,629 10,504 7,102 8,100 CAPITAL OUTLAY 2,487 11,001 38,696 0 DEBT SERVICE 01 01 0 0 TOTAL 828,5091 846,3371 835,1551 766,800 yw. 28 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 - FUND 630 TELEPHONE SUPPORT FUND DIVISION 262 TELEPHONE SUPPORT ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 70,371 56,480 91,242 83,200 5014 SALARIES TEMP/PARTTIME 5,160 33,908 3,542 0 5026 PERS RETIREMENT 4,236 3,761 5,617 5,500 5027 HEALTH & LIFE INSURANCE 9,259 7,593 13,745 11,900 5028 UNEMPLOYMENT INSURANCE 181 226 237 100 5029 MEDICARE 1,050 1,311 1,377 1,400 TOTAL PERSONNEL SERVICES 90,257 103,279 115,760 102,100 5111 MATERIALS & SUPPLIES 8,247 10,673 6,983 12,000 5122 DUES & SUBSCRIPTIONS 287 0 0 500 5133 EDUCATION & TRAINING 0 0 0 2,500 5155 CELLULAR SERVICE 175,747 208,195 173,982 172,000 5156 LONG DISTANCE SERVICE 36,185 0 0 0 5157 TELEPHONE CHARGES 393,350 405,478 382,299 351,200 5171 RENTALS 16,241 17,772 15,554 18,000 5172 EQUIPMENT MAINTENANCE 67,683 77,523 81,886 84,000 5174 PRINTING CHARGES 1,277 1,105 1,220 1,400 TOTAL MAINTENANCE & OPERATION 699,018 720,746 661,924 641,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 0 809 6,673 15,000 5505 OTHER PROFESSIONAL SERVICES 32,118 0 5,000 0 TOTAL CONTRACTUAL SERVICES 32,118 809 11,673 15,000 5602 WORKERS COMPENSATION 1,200 1,500 1,900 2,000 5603 LIABILITY 800 1,000 1,300 1,600 5605 TELEPHONE SUPPORT 2,629 4,604 3,902 4,500 5613 DEPT COMPUTER CONTRIB 0 3,400 0 0 TOTAL INTERNAL SERVICE CHARGES 4,629 10,504 7,102 8,100 5702 COMPUTER EQUIPMENT 0 0 1,131 0 5703 COMMUNICATIONS EQUIPMENT 2,487 0 37,565 0 5706 ALTERATIONS & RENOVATIONS 0 11,001 0 0 , TOTAL CAPITAL OUTLAY 2,487 11,001 38,696 0 w* TOTAL 828,509 846,337 835,155 766,800 BUDGET - JUSTIFICATION 262 TELEPHONE SUPPORT 630 TELEPHONE SUPPORT FUND OBJECT JUSTIFICATION 5111 MAINTENANCE MATERIALS NEEDED FOR THE REPAIR OF THE CITY ' S TELEPHONE SYSTEM, INCLUDING CABLES, TELEPHONE INSTRUMENTS, AND OTHER NEEDED SUPPLIES 5122 DUES FOR NEC USERS GROUP AND NTOA; COMMUNICATIONS BRIEFINGS AND TELECONNECT 5133 TRAINING TO STAY KNOWLEDGEABLE OF CURRENT TECHNOLOGIES 5155 CELLULAR SERVICE CHARGES FOR LA CELLULAR 5157 LOCAL AND LONG DISTANCE TELEPHONE CHARGES FOR VERIZON AND PACIFIC BELL 5171 RENTAL OF PAGENET PAGERS CITY-WIDE 5172 MAINTENANCE FOR TELEPHONE EQUIPMENT-TELEPHONE SYSTEM EQUIPMENT, FAX MACHINES AND SYSTEM SOFTWARE 5174 ANNUAL PRINTING OF CITY TELEPHONE DIRECTORY 5502 CHARGES FOR CONSULTING; USED TO INVESTIGATE NEW MEANS OF COST REDUCTIONS . 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION VIP COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5605 CHARGES FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ODN ACTUAL COSTS INCURRED) . 290 i i � UTILITIES ELECTRICITY-WATER-SEWER- GEOTHERMAL-NATURAL GAS ADMINISTRATOR OF THE CITY'S ENERGY EFFICIENCY PROGRAM ADMINISTRATOR OF OVER 1500 UTILITY A CCO UNTS UTILITIES Director of Facilities Management James Sharer (2) Employees UTILITIES ACCOUNTNUMBER: 631-331 FUND: UTILITIES ABOUT THE DIVISION Under the direction of the Director of Facilities Management, the Utilities Fund operates as an internal service fund. All City utility charges are paid through the Utility Fund for better control, management, and efficiency. Utilities paid through the fund include electricity, water, sewer, geothermal and natural gas. EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 r CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 63,642 110,467 121,297 127,500 MAINTENANCE&OPERATION 3,990,808 4,042,310 3,566,297 3,687,600 CONTRACTUAL SERVICES 74,507 725 0 0 INTERNAL SERVICE 700 1,300 0 0 CAPITAL OUTLAY 3,474 146,321 0 0 DEBT SERVICE 1 252,434 275,4581 275,7761 275,600 TOTAL 4,385,565 4,576,5811 3,963,3701 4,090,700 7 291 EXPENDITURE BUDGET LINE ITEM DETAIL 3 FISCAL YEAR 2004-2005 FUND 631 UTILITY FUND DIVISION 331 UTILITIES ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 53,205 91,465 100,164 106,000 5026 PERS RETIREMENT 2,660 4,427 5,038 5,300 5027 HEALTH & LIFE INSURANCE 6,869 13,015 14,376 14,300 5028 UNEMPLOYMENT INSURANCE 133 229 251 300 5029 MEDICARE 775 1,331 1,468 1,600 TOTAL PERSONNEL SERVICES 63,642 110,467 121,297 127,500 5111 MATERIALS & SUPPLIES 3,894 4,164 5,991 6,000 5122 DUES & SUBSCRIPTIONS 160 0 0 300 5132 MEETINGS & CONFERENCES 478 0 0 1,000 5151 ELECTRIC CHARGES 3,579,798 3,630,631 3,133,691 3,257,400 5152 GAS CHARGES 113,135 127,172 135,609 128,400 5154 WATER CHARGES 293,344 280,342 291,005 294,500 11 TOTAL MAINTENANCE & OPERATION 3,990,808 4,042,310 3,566,297 3,687,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 16,000 0 0 0 5507 FACILITIES SERVICES 58,507 725 0 0 TOTAL CONTRACTUAL SERVICES 74,507 725 0 0 5613 DEPT COMPUTER CONTRIB 700 1,300 0 0 TOTAL INTERNAL SERVICE CHARGES 700 1,300 0 0 5706 ALTERATIONS & RENOVATIONS 3,474 146,321 0 0 TOTAL CAPITAL OUTLAY 3,474 146,321 0 0 5803 LEASE PAYMENTS 252,434 275,458 275,776 275,600 TOTAL DEBT SERVICE 252,434 275,458 275,776 275,600 TOTAL 4,385,565 4,576,581 3,963,370 4,090,700 292 BUDGET - JUSTIFICATION 331 UTILITIES 631 UTILITY FUND OBJECT JUSTIFICATION 5111 MATERIALS AND OFFICE SUPPLIES FOR BILL PROCESSING; COMPUTER SOFTWARE AND MAINTENANCE AGREEMENTS; ENERGY MANAGEMENT MANUALS AND INFORMATION; WEATHER INFORMATION 5122 DUES FOR ASSOCIATION OF PROFESSIONAL ENERGY MANAGERS (APEM) AND ENERGY MANAGEMENT PUBLICATIONS 5132 ATTENDANCE AT NATIONAL ASSOCIATION OF PROFESSIONAL ENERGY MANAGERS CONFERENCE AND LOCAL APEM EDUCATION CLASSES 5151 ELECTRIC CHARGES FOR ACCOUNTS CITY-WIDE 5152 NATURAL GAS CHARGES FOR ACCOUNTS CITY-WIDE 5154 WATER, SEWER AND GEOTHERMAL CHARGES FOR ALL ACCOUNTS CITY-WIDE 5507 ENERGY EFFICIENCY UPGRADES AND SERVICES 5803 LEASE PAYMENTS FOR ENVEST ENERGY EFFICIENCY PROJECT IN CITY HALL AND BANC ONE ENERGY EFFICIENCY PROJECT IN 19 REMOTE CITY SITES . ALSO INCLUDED IS $15, 600 FOR GALAXY CENTER AIR CONDITIONER REPLACEMENT. 293 WORKERS ' COMPENSATION EMPLOYEE HEALTH AND SAFETY PROGRAM EMPLOYEE WELLNESS PROGRAM EMPLOYEE CLAIMS DISABILITY RETIREMENT f 0 x z a n 0 z N D O Z WORKERS COMPENSATION Director of Human Resources Linn Livingston (5.25) Employees DEPARTMENT. HUMAN RESO UR CES DIVISION.- WORKERS COMPENSATION ' ACCOUNT NUMBER: 678-452 FUND: WORKERS COMP FUND ABOUT THE DIVISION The Risk Management's Workers' Compensation program is responsible for the management of all employee injury claims in a fair and cost effective manner. The program also involves the administration of the employee health and safety program designed to reduce the frequency of losses and the placement of excess insurance to protect the City's financial resources. EXPENDITURES BY CATEGORY ' 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 247,953 277,860 296,035 305,600 MAINTENANCE & OPERATION 2,672,003 2,748,616 2,916,123 3,513,600 CONTRACTUAL SERVICES 245,962 269,985 254,055 284,500 INTERNAL SERVICES 29,457 24,354 24,952 26,900 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 0 0 0 0 ' CREDITS/BILLABLES 193,439 268,077 247,364 0 TOTAL 3,388,814 3,588,891 3,738,529 4,130,600 I 294 EXPENDITURE BUDGET LINE ITEM DETAIL FISCAL YEAR 2004-2005 - - - FUND 678 WORKERS COMPENSATION FUND DIVISION 452 RISK MGMT WORKERS COMP ACCOUNT OBJECT & TITLE ACTUAL 2001-02 ACTUAL 2002-03 PROJECTED 2003-04 ADOPTED 2004-05 5011 SALARIES PERM/FULLTIME 211,128 241,178 252,790 259,300 5012 SPECIAL SALARIES 600 600 600 600 5013 AUTOMOBILE ALLOWANCE 900 375 900 900 5026 PERS RETIREMENT 13,060 12,578 14,216 14,600 5027 HEALTH & LIFE INSURANCE 19,159 19,258 23,117 25,600 5028 UNEMPLOYMENT INSURANCE 531 606 636 700 5029 MEDICARE 2,576 3,265 3,776 3,900 TOTAL PERSONNEL SERVICES 247,953 277,860 296,035 305,600 5111 MATERIALS & SUPPLIES 2,725 1,669 1,800 3,000 5122 DUES & SUBSCRIPTIONS 1,349 1,455 1,630 1,300 5131 MILEAGE 0 0 8 200 5132 MEETINGS & CONFERENCES 798 518 942 2,000 5133 EDUCATION & TRAINING 1,856 1,340 1,477 3,000 5161 INSURANCE PREMIUMS 33,561 81,809 153,449 225,300 5163 WORKERS COMP CLAIMS 2,623,094 2,653,295 2,692,269 3,175,000 5172 EQUIPMENT MAINTENANCE 73 181 0 300 5173 OUTSIDE VEHICLE MAINTENANCE 0 0 -77 0 5174 PRINTING CHARGES 1,797 1,742 3,272 3,500 5175 POSTAGE 3,546 4,106 4,462 3,000 5176 COPY MACHINE CHARGES 3,205 2,502 759 2,000 5181 OTHER OPERATING EXPENSES 0 0 56,131 95,000 TOTAL MAINTENANCE & OPERATION 2,672,003 2,748,616 2,916,123 3,513,600 5502 PROFESSIONAL/CONTRACTUAL SVCS 55,133 58,407 45,680 65,000 5503 LITIGATION-OUTSIDE ATTORNEYS 179,549 175,237 187,169 157,000 5505 OTHER PROFESSIONAL SERVICES 11,281 36,341 21,207 62,500 TOTAL CONTRACTUAL SERVICES 245,962 269,985 254,055 284,500 5602 WORKERS COMPENSATION 8,400 3,100 3,900 4,100 5603 LIABILITY 4,700 6,100 7,600 8,900 5604 M.I.S. CHARGES - IN-HOUSE 13,300 12,000 9,700 10,300 5605 TELEPHONE SUPPORT 3,057 3,154 3,752 3,600 TOTAL INTERNAL SERVICE CHARGES 29,457 24,354 24,952 26,900 5949 BILLABLE TO WATER DEPT 193,439 268,077 247,364 0 TOTAL LESS: CREDITS/BILLABLES 193,439 268,077 247,364 0 TOTAL 3,388,815 3,588,891 3,738,528 4,130,600 7 c�, BUDGET — JUSTIFICATION op 452 RISK MGMT WORKERS COMP 678 WORKERS COMPENSATION FUND OBJECT JUSTIFICATION ' 5111 OFFICE SUPPLIES, MISC. HEALTH & SAFETY SUPPLIES, CPR SUPPLIES 5122 RIMS DUES, SCAQMD, ASSE DUES, CAL-OSHA REPORTER, 1/2 INDEX BUREAU MEMBERSHIP, PRIMA DUES, PARMA DUES, BUSINESS INSURANCE 5131 MILEAGE REIMBURSEMENT 5132 MEETINGS AND CONFERENCES ' 5133 PRIMA RISK MGMNT TRAINING UPDATE, CAL-OSHA TRAINING, PARMA CONFERENCE, WORKERS ' COMP EXAMS, DIVISION WORKERS ' COMP ANNUAL CONFERENCE, SELF -INSURED ANNUAL CONFERENCE. 5161 EXCESS WORKERS ' COMPENSATION INSURANCE PREMIUM 5163 WORKERS ' COMP CLAIMS 5172 EQUIPMENT MAINTENANCE 5174 PRINTING CHARGES 5175 POSTAGE 5176 COPY MACHINE CHARGES 5181 STATE MAMATED SELF-INSURANCE FEE 5502 EAP PROGRAM, CRITICAL INTERVENTION 5503 LITIGATION - OUTSIDE ATTORNEYS/HEARING REPRESENTATIVES OLL 5505 SECUBA (WORKERS ' COMP. SYSTEM) , FITNESS FOR DUTY (ALL DEPTS . ) , TB TESTING (SAFTY) , HEARING TESTING (SAFETY MEMBER) , FLU SHOTS (ALL DEPTS . ) , MISC. EXPENSE RELATED TO PREVENTIVE WORKERS ' COMP EXPENSES, CITY ADMINISTERED P�iYSICALS IN ACCORDANCE WITH TERMS OF MOU' S . 5602 THE PORTION OF THE CITY' S TOTAL WORKER' S COMPENSATION COSTS (INLCUDING STAFF TIME) RELATED TO THIS FUND BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5603 THE PORTION OF THE CITY' S TOTAL COSTS (INCLUDING STAFF TIME AND OVERHEAD) FOR RISK MANAGEMENT, LIABILITY INSURANCE PREMIUMS, PROPERTY INSURANCE PREMIUMS AND LIABILITY COSTS RELATED TO THIS FUND. BASED ON LOSS HISTORY AND INDUSTRY STANDARDS . 5604 THE PORTION OF THE CITY' S TOTAL INFORMATION SERVICES COSTS (INCLUDING STAFF TIME) RELATED TO THIS DEPARTMENT. 99 c� BUDGET - JUSTIFICATION 452 RISK MGMT WORKERS COMP 678 WORKERS COMPENSATION FUND OBJECT JUSTIFICATION CHARGES ARE BASED ON TYPE OF EQUIPMENT, SOFTWARE AND SUPPORT UTILIZED BY DEPARTMENT. 5605 CHARGES .FROM THE CITY' S TELECOMMUNICATIONS DIVISION (INCLUDING STAFF TIME AND OVERHEAD) RELATED TO THIS DIVISION' S TELECOMMUNICATIONS COSTS (CHARGE-BACKS BASED ON ACTUAL COSTS INCURRED) . i 1 1 r i . r r r r 297 i i � CONSTRUCTION/ OTHER � DISTRICTS n 0 CONSTRUCTION DISTRICTS ti SECURITY DISTRICTS SEWER LINE MAINTENANCE DISTRICTS CONSTRUCTION/ OTHER DISTRICTS Fund 251 Other Assessment Districts Construction Sewer Line / Landscape Districts Maint Districts (2) Districts (4) Districts I t 1 LC) ° 0 0 W 0 0 00 0 0 0 O O CO N 00 M Q1 00 � N 00 Cl) CO (D v N a a ' 69 0 r :N S 14 U) 0 � C U C CM m U (L) 'o U 0 U o m Z O C J C off ojf Z N V Y LLI 0) - W N O Q Q N - r Z U cui U m 0 0 U_ cn UaQ � � Z fn U) � 0 Zco (Dcoi00 V0 LL L g W � w? F-o O z oo 0000 0 LLw a ad a LU LL U a J cn 0 w 0 w CD CO CD C0 co O D U cn U O 1O 0 Qw 000000 00 00 cr > O CO N OD Cl O) CD O co co Ln m N v N CL a Q Z N OI ■� 6 O C C N O a N c � C CO U ° C d ;: 11 Q c C C L } Q O =O Q ID O U C C N � 3 a c � a 06 C6 J y O U Y m Z > d M @ n y O' Q N C > y O U C N O Cl) N O U ° co LU Z Q w Z Q LO O Q N CO M N P. H QI- N U) C3) UCO CO 000 O LL O Z Z W U 0 0 0 LL F N Q W OW UQ QQQQQ (nQ O 00 r m¢my LLZ F- gQQaa 2 ¢ Z w w 0:4 U) u- U ° o Z_ v cD rn rn cn �n =O LL Q Ln W w O w N U Z � w L J W Q = W � = H U0 LL ccn = (n ) O 96 BUDGET - NARRATIVE FUND 251: OTHER ASSESSMENT DISTRICTS Security Districts A.D. 990 Located along all public streets and alleys within the area bounded by the centerline of Highland Avenue on the north, the centerline of that certain east/west alley south of 20th Street on the south, the centerline of Guthrie Street on the west, and the centerline of Arden Avenue on the east. There are 104 parcels in Zone 1 and 87 parcels in Zone 2. (Ward 7) Sewer Line Maintenance Districts A.D. 962 Located in the area generally located easterly of Pine Avenue and southerly of Belmont Avenue. There are 335 parcels assessed in this district. (Ward 5) A.D. 963 Located in portions of Allen Street, north of Central Avenue. There are 28 parcels assessed in this district. (Ward 1) A.D. 989 Located at the south side of Mill Street generally the street between Macy Street and the railroad right-of- way west of Macy Street. There are 208 parcels assessed in this district. (Ward 3) A.D. 1024 Located in the Inland Center Drive and Riverwalk Drive area for the maintenance of a sewer lift station and landscaping. There are 63 parcels assessed in this district. (Ward 3) Other Districts A.D. 1018 Located within a portion of Tract 14448, Northpark Boulevard and Mountain Drive. District was formed to acquire improvements from developer. There are 98 parcels in this district(Ward 5) r ON 29(1 i LANDSCAPE DISTRICTS LANDSCAPE MAINTENANCE ASSESSMENT DISTRICTS D Z O y n D O N n N LANDSCAPE DISTRICTS I (') 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o w 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C4 > N O (D M O O N n r r• N r• a M (O O O r` a0 D) M r, M M P, V V N C O C 0 O O O t0 O o t0 V N N Q) Cl) ( C-4 (D CO r M M r r r r r .- (D a CL I Q c r? m ai O Q Q ac) N N N M U N O O C a31 N N N N N N N y C O y a oNNNN - E 0- ai 'E o0 C •O - 's u o 2, 3: - 0 C, a a� a� m rn M rn w U Y 1(031 n E o ai D > ani c Z ep m m as as d d d d N N y 2 y O n 47 Z L U' o c M Q > N a as j C m 0 (0 C 3 3 0 0 0 0 c 0 c W a ) c c°6 a) o etS c a`31 of a n E o 0 o 0 0 0 U 'v r a� o ajS°0 o f OEi c 'Cl in •°n a6 in 0 L od °8 E a O ° N (n O N C _ (a n= 7 C 0 - rnor� :? «31 °? LU � °ac � - m - vc � .� a� d = Ua� oyo - E � (� Lm � G M m m m m (a . L is - c d y o y L a _ , a U Y Z 2 w a 0 U Z (Ln 3 � inininvi (r � (nQ ZUa � d � a- L) CD > UU N (OhN (OhG) OfM (Or� aoCD D N NNNNMO W 00 OOY Lo W Nwo pMjrOOOO NNNNNNM LL (n i0 (O (O (n (0 (D (n (O w w rr h noo 0o 0w rn000000000000000 Na rnmrnrnmrnrnrnmrnrnrnrn °) rnrnrnrnrnrnD) rn .- O 2 F 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ui LL Z Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q W LL U O F N Q) M N r` O) < r N M CO W O (0 0 0 W M (n N O M 0 t0 't M O r• _O W (n N N N M M M N N M 'Q 7 O )0 r0 t0 O co co r O O O O O) N r0 r0 M O O O 0 rn0 (O (O CD COO (O (DC0 (O (DCD (p (D 000 (0 (D �D co WOO (D COOtOCO (O ( owwt0 (O (OCO (O N LO O 0 0 0 0 S0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C w 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ca c4 > N O S (D vi M O a0 N r` r- rl N r` .- V M O O O r O o M r` M M t` � V N C r• O O 0 ((') CD O O (D O (D N N O r` (0 N 00 N N N Cl) N Cl r• M r (D r` M (O O co O — M N M .- r r N �- N a (CJ CL Q N (A � C co N C C E O Q C _ E Q' m O N r N N O O C C L (n C m V N C O = N O C C C C C C N « C C L J C 7 O (O > C F 0 oNNNN E C. y .c o0 da a)a o «Cy, E3 (o a U NN O T c ° m � c 0 n(0 >, a) 3 � (n - (n a6 c � 0 m a� a) rn o) rn rn n U n E 0 a C� 0 > > d a c (n Z fO F- N .�N N N N N y = N n y Z O C 'Q > d a6 7 C td 0 3 f0 3 •C C a O c cUUUU � > � O oUatSam m co mS E °� c ctn 0 Hoff � atot5 .6 E a� 0 r m 0 0 o mod a�U c a or m o a6 °� a E (n o n c _ (a n=_ c c r __ E E �a ° '� c i( 02 o m (O10 m m m m =iL a� m - c a� aci o 0`> (a - CL CL UYZ � W d � OU p m ZQ °� � � lnininlnCOH (nQ ZU � �d � aUtn > UU N (Or- C40rl00M (Or- W0 Z w m m (O N N N N M W 0 O O O V n (D N S W M n 0 0 o 0 N N N N N N M � H pZ N � ([) Lo w) 0 (0 (0O (O O O r- t` o r` aDOO O O C) T O O O O O O O O O O O O O O O ry Z � R W O) O) Q) O) O) O) O) O) Q70 Q) O) O) O) O) 00) 0) 0) 00) '- - - - •- � � •- - - - — — � •- LL r � y 9 ,g a 0 0 0 O O O O O O 0 O O O O O O O O 0 O O 0 O O 0 O O 0 6 6 m Z Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q V N Z W LL w NQ LL W NNMMMM V n — r NMO — M O OHO r O M 0 r` M N N O (D O r-- (D < IL 0 NNNNNNNNM � a � v O O � O (0 (0 (D LO (D co 00 rO f` r r+ OOOOO 0 O N W =) o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o N v v v v v v v v v v v v v v v v v v v v v v v v v v v a v v v v c v v v v cl 0 W Q ZZ > O � gLL 0 300 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 951 I Located at Kendall Drive between the San Bernardino County Flood Control's Devils Cane diversion channel and a point approximately 1000 feet southeasterly of Palm Avenue and in portions of Kendall Way between Surrey Lane and Buckboard Drive and a point approximately 636 feet westerly thereof. There are 70 parcels in Zone 1 and 4 parcels in Zone 2. (Ward 5) A.D. 952 Located at University Parkway, College Ave, 48th Street, Sun Valley Drive, Kendall Drive, Northpark Boulevard, State Street, and Little Mountain Drive. There are 697 parcels assessed in Zone 1, 660 parcels assessed in Zone 2 and 133 parcels assessed in Zone 3. (Ward 5) A.D. 953 Located at 16th Street between Medical Center Drive, Muscott Street and California Street. There are 200 parcels assessed in this district. (Ward 6) A.D. 956 Located in the area east of Gage Canal to include east end of Harriman Place, Hospitality Lane, Brier Drive, Tippecanoe Avenue and along 1-10 freeway and drainage basin. There are 16 parcels assessed in this district. (Wards 1,3) A.D. 959 Located at Kendall Drive, Shandin Hills Circle, Shandin Hills Drive and open space and fire break areas in Tracts 12955, 14252 and 14253. There are 291 parcels assessed in Zone 1 and 8 parcels assessed in Zone 2. (Ward 5) A.D. 968 Located in the meridian strip of Airport Drive, between Commercenter Ease and Commercenter West. There are 8 parcels assessed in this district. (Wards 1,3) A.D. 969 Located in the area of Irvington Avenue and Olive Avenue. There are 4 parcels assessed in this district. (Ward 5) A.D. 970 ' Located in the Cable Creek area. There are 129 parcels assessed in this district. (Ward 5) A.D. 974 Located at the south side of Rialto Avenue generally between Pepper Avenue and Eucalyptus Avenue. There are 40 parcels in this district. (Ward 3) A.D. 975 Located at Mill Street, Pepper Avenue and Eucalyptus Avenue. There are 115 parcels assessed in this district. (Ward 3) r 301 BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS A.D. 976 Located at Pine Avenue and the Metropolitan Water District land east of adjacent to Pine Avenue., Walnut Avenue, Ohio Avenue, Belmont Avenue, Irvington Avenue, the drainage channel south of Tracts 13028 and 1,3036 and in lot"A-A"of Tract 13036,the slope area south of Christine Street. There are 591 parcels assessed in this district. (Ward 5) A.D. 981 Located at the east side of Meridian Avenue between Randall Avenue and Mill Street, the north side of Randall Avenue, east of Meridian Avenue and the drainage area on the north side of Pleasant Way, east of Meridian. There are 247 parcels assessed in this district. A.D.982 Located at Piedmont Drive and Citrus Street, generally located east and west of Indian Canyon Court and along the south boundary of Tract No. 13470, west of Bangor Avenue. There are 96 parcesl assessed in this district. (Ward 4) A.D. 984 Located north of Central Avenue and east and west of Gifford. (Ward 1) A.D. 986 Located at the south side of Rialto Avenue, approximately 650 feet east and west of Macy Street and the retention basin on the east side of Macy Street at Walnut Avenue. There are 173 parcels assessed in this district. (Ward 3) A.D. 991 Located at the south side of Verdemont Drive, both sides of Garfield Avenue, north side of Ohio Avenue and a portion of the south side of Ohio Avenue, all between Palm Avenue and Olive Avenue, west side of Palm Avenue, south of Ohio Avenue and the slope area south of Tract 13430 (west of Palm Avenue). There are 138 parcels assessed in this district. (Ward 5) A.D. 993 Located at the retention basins in Tract 14503-1. In the south side of Cajon Boulevard between Pepper Linden Avenue and approximately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the approximately 425 feet southwesterly thereof. Ther are 277 parcels assessed in this district. (Ward 6) A.D. 997 Located at the north side of Irvington Avenue , east of Chestnut Avenue. There are 113 parcels assessed in this district. (Ward 5) A.D. 1001 Located at the Edison easement area on the south side of Birch Street, east of Pennsylvania Avenue and Lot"A"of Tract 14118. There are 46 parcels assessed in this district. (Ward 3) A.D. 1002 Located at both sides of"H" Street, north of 53rd Street and in the south bank of the San Bernardino County Flood Control District which adjoins Tract 13554-4, 13554-5 and 13554-6 on the north. There are 286 parcels assessed in this district. (Ward 5) 3 0% BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS ■A A.D. 1005 Located at the retention basins in Tract 14503-1, in the south side of Cajon Boulevard between Pepper Linden Avenue and approximately 110 feet easterly of Majestic Avenue and in landscape maintenance easements along the southerly side of Tract 14503-1 between Cajon Boulevard and a point approximately 425 feet southwesterly thereof. There are 101 parcels assessed in this district. (Ward 6) A.D. 1007 Located at the east side of Pepper Avenue and the west side of Meridian Avenue north of Randall Avenue. There are 58 parcels assessed in this district. (Ward 3) A.D. 1012 Located at Mill and Burney. There are 16 parcels assessed in this district. (Ward 3) A.D. 1016 Located at the north side of Coulston Street between Rosena Avenue and Curtis Street. There are 36 parcels assessed in this district. (Ward 1) A.D. 1017 Located along portions of Kendall Drive and Pine Avenue, within Tract No. 15642, and along Pine Avenue, between the north line of Tract No. 15642 and Irvington Avenue. There are 45 parcels assessed in this district. (Ward 5) A.D. 1019 Located within a portion of Tract 14448, Northpark Boulevard and Mountain Drive. There are 98 parcels assessed in this district. (Ward 5) A.D. 1020 Located on the south side of Mill Street at Dallas Avenue. The centerline Mill Street on the north, the southerly, easterly and westerly lines of Tract 15652 on the south, ease and west respectively. There are 13 parcels assessed in this district. (Ward 3) A.D. 1023 Located on the south of Coulston Street, between Elm Avenue and Richardson Street. The centerline of Coulston Street on the north, the centerline of Richardson Street on the west, and the southerly and easterly boundries of Tenative Tract 15777 on the south and east, respectively. There are 39 parcels assessed in this district. (Ward 1) A.D. 1025 Located along Palm Ave and Red Sky Ave. There are 38 parcels assessed in this district(Ward 5). A.D 1027 Located in the Waterman&Washington Area along Waterman, Washington, Commercial, Heritage Lane and Foxcroft Lane. There are 158 parcels assessed in this district (Ward 3). 30�� BUDGET NARRATIVE FUND 254: LANDSCAPE MAINTENANCE DISTRICTS AD 1028 Located between Olive Ave and Walnut Ave between Ohio Ave and Myers Road. There are 76 parcels in this distict(Ward 5) AD 1029 Located North of 16th St and East of Californai St. There are 38 parcels in this district(Ward 6) AD 1031 - Located in Tract 15407 between Olive Ave and Irvington. There are 107 parcels in this district(Ward 5). 30 i i � PARKING DISTRICTS PARKING & BUSINESS IMPROVEMENTS DOWNTOWN PARKING DISTRICT AD 947 PARKING DISTRICTS Director of Facilities Management James Sharer i t PARKING & B USINESS IMPR O VEMENT A NT N MBER: 109-351 FUND: PK B IMPR V. ABOUT THE DIVISION The Mayor and Council did away with this Parking and Business Improvement District in order to help downtown businesses. The cost are now paid for by the General Fund. STAFFING ADOPTED POSITION 2003 -04 2004-05 0 0 P Total 0 0 EXPENDITURES BY CATEGORY pa 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL PROJECTED ADOPTED PERSONNEL 0 0 0 0 MAINTENANCE&OPERATION 28,000 0 0 0 CONTRACTUAL SERVICES 3,690 0 0 0 INTERNAL SERVICE 0 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 1 01 01 01 0 TOTAL 31,6901 01 0 1 0 r 30,E i N9 DO WNTO WN PARKING DISTRICT AD94 7 A CO NT NUMBER: 110-352 FUND:DO WNTOWN PK ABOUT THE DIVISION The Mayor and Council did away with this Downtown Parking District in order to help downtown business. These costs are now paid for by the General Fund. STAFFING W PROPOSED IL PO SITIO N 2003 44 2004-05 ,Total 0 0 0 0 EXPENDITURES BY CATEGORY 2001-02 2002-03 2003-04 2004-05 CATEGORY ACTUAL ACTUAL BUDGET PROPOSED PERSONNEL 52,386 0 0 0 MAINTENANCE & OPERATION 4,303 0 0 0 CONTRACTUAL SERVICES 0 0 0 0 INTERNAL SERVICE 15,223 0 0 0 CAPITAL OUTLAY 0 0 0 0 DEBT SERVICE 166,558 0 0 0 TOTAL 238,4701 01 0 0 i 11 nI' CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2004/05 CITY WIDE FUNDING ALLOCATIONS FUNDING SOURCES ' CITY GRANT TOTAL DEPARTMENT CONTRIBUTION REVENUE I FUNDING CODE COMPLIANCE 122,517 122,517 FIRE 1,360,655 1,360,655 LIBRARY 181,384 181,384 PARK/RECREATION 336,680 1,321,675 1,658,355 POLICE 1,377,169 1,377,169 PUBLIC SERVICES 183,937 183,937 SBETA 2,328,016 2,328,016 336,6801 6,875,3531 7,212,033 OVERALL GRANT FUNDING ALL DEPARTMENTS CODE COMPLIANCE SBETA 2% 31% FIRE 19% LIBRARY 3% PUBLIC SERVICES 3% PARK/RECREATION 23% POLICE 19% Ilrr ❑CODE COMPLIANCE ❑FIRE ❑LIBRARY ❑PARK/RECREATION ❑POLICE ❑PUBLIC SERVICES ■SBETA CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2004/05 DEPARTMENT: CODE COMPLIANCE FUNDING SOURCES ' GRANT GRANT TOTAL DEPT# GRANT NAME REVENUE FUNDING 586 Community Code Enforcement Pilot Program 18,600 18,600 e 702 Code Enforcement Grant Program (CEGP) 103,917 103,917 122,517 122,517 CODE COMPLIANCE GRANT FUNDING ALLOCATIONS ®Community Code Enforcement Pilot Program 15% ®Community Code 0Code Enforcement Enforcement Pilot Program Program(CEGP) � 8500 Code Enforcement Program (CEGP) CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2004/05 DEPARTMENT: FIRE DEPARTMENT FUNDING SOURCES GRANT GRANT TOTAL DEPT# GRANT NAME REVENUE FUNDING 596 Metro Medical Response Program Phase 1 400,000 400,000 596 Metro Medical Response Program Phase II 200,000 200,000 708 Homeland Security Grant 285,655 285,655 PROPOSED Office of Traffic Safety Rescue Equipment 90,000 90,000 PROPOSED Metro Medical Response Program Phase 111 280,000 280,000 PROPOSED Federal Emergency Management Agency 105,000 105,000 1,360,6551 1,360,655 FIRE GRANT FUNDING ALLOCATIONS O Metro Medical ❑ Federal Emergency Response Program ■ Metro Medical Management Agency Phase I Response Program 8% 28% Phase III 21% \ El Metro Medical Response Program ❑Office of Traffic Phase II Safety Rescue ❑Homeland Security 15% Equipment Grant 7% 21% w ®Metro Medical Response Program Phase I ❑Metro Medical Response Program Phase II ❑Homeland Security Grant ❑Office of Traffic Safety Rescue Equipment ®Metro Medical Response Program Phase III ❑Federal Emergency Management Agency w ew +r. CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2004/05 DEPARTMENT: LIBRARY FUNDING SOURCES GRANT GRANT TOTAL DEPT# GRANT NAME REVENUE FUNDING 520 Adult Education & Family Literacy Act 103,050 103,050 532 California State Library Literacy Services 65,834 65,834 540 Community Based Homework 12,500 12,500 181,384 181,384 LIBRARY GRANT FUNDING ALLOCATIONS ❑Community Based Homework 7% r ® Adult Education& FE]California State Family Literacy Act Library Literacy 57% Services 36% ❑Adult Education&Family Literacy Act ❑California State Library Literacy Services ❑Community Based Homework 3 1t CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2004/05 DEPARTMENT: PARK AND RECREATION FUNDING SOURCES GRANT CITY GRANT TOTAL DEPT # GRANT NAME CONTRIBUTION REVENUE FUNDING 502 Retired Senior Volunteer Program 41,454 67,829 109,283 509 Senior Companion Program 40,204 295,983 336,187 510 Emergency Food and Shelter 40,718 40,718 513 Senior Nutrition Program 185,200 197,446 382,646 522/524 HeadStart Preschool Program 296,782 296,782 577 Nutrition Services Grant 69,822 52,224 122,046 PROPOSED Summer Lunch 153,995 153,995 PROPOSED County of San Bdno Title III 27,698 27,698 PROPOSED County of San Bdno DAAS 189,000 189,000 336,680 1,321,675 1,658,355 PARK/RECREATION GRANT FUNDING ALLOCATIONS ■County of San Bdno DAAS ❑ Retired Senior 11% Volunteer Program 7% ®Retired Senior Volunteer Program ❑County of San Bdno ❑Senior Companion Program Title III ❑Senior Companion ❑Emergency Food and Shelter 2% Program 20% ❑Senior Nutrition Program ■HeadStart Preschool Program ❑Nutrition Services Grant ■Summer Lunch 9% ■Summer Lunch ❑Emergency Food and ❑County of San Bdno Title III Shelter ■County of San Bdno DAAS 2% ❑Nutrition Services Grant 7% ■HeadStart Preschool ❑Senior Nutrition Program Program 18% 24% I CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2004/05 DEPARTMENT: POLICE DEPARTMENT FUNDING SOURCES GRANT GRANT TOTAL DEPT# GRANT NAME REVENUE FUNDING 571 Traffic Safety Concepts Grant 114,170 114,170 773 Local Law Enforcement Block Grant 03/04 101,000 101,000 PROPOSED Nitelite Grant(Probation) 115,000 115,000 PROPOSED Local Law Enforcement Block Grant 04/05 469,999 469,999 PROPOSED Citizen's Option For Public Safety 04/05 377,000 377,000 AWARDED Office of Traffic Safety STEP 200,000 200,000 1,377,1691 1,377,169 POLICE GRANT FUNDING ALLOCATIONS ❑ Traffic Safety ® Local Law ❑Office of Traffic Safety Concepts Grant Enforcement Block STEP 8% Grant 03/04 15% 7% rr. ❑Nitelite Grant (Probation) rw 8% ■Citizen's Option For Public Safety 04/05 ❑ Local Law 27% Enforcement Block Grant 04/05 35% �r []Traffic Safety Concepts Grant ❑Local Law Enforcement Block Grant 03/04 ❑Nitelite Grant(Probation) ❑Local Law Enforcement Block Grant 04/05 ■Citizen's Option For Public Safety 04/05 11 Office of Traffic Safety STEP CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2004/05 DEPARTMENT: PUBLIC SERVICES FUNDING SOURCES GRANT GRANT TOTAL DEPT # GRANT NAME REVENUE FUNDING 734 Used Oil Block Grant-Ninth Cycle 58,505 58,505 i PROPOSED Used Oil Block Grant-Tenth Cycle 58,900 58,900 PROPOSED Waste Tire Enforcement Grant 12,662 12,662 PROPOSED Beverage Container/Litter Reduction 53,870 53,870 - 1 183,937 183,937 i - PUBLIC SERVICES GRANT FUNDING ALLOCATIONS 1A ❑ Beverage Container/Litter ® Used Oil Block " Reduction Grant-Ninth Cycle ss. 29% 32% ®Used Oil Block Grant-Ninth Cycle ®Used Oil Block Grant-Tenth Cycle ❑Waste Tire Enforcement Grant ❑Beverage Container/Litter Used Oil Block Reduction ❑ Waste Tire Grant-Tenth Cycle Enforcement 32% �r Grant 7% I Yn ■r � 3!L 0.i CITY OF SAN BERNARDINO GRANT BUDGETS FISCAL YEAR 2004/05 DEPARTMENT: SAN BERNARDINO EMPLOYMENT &TRAINING AGENCY FUNDING SOURCES GRANT GRANT TOTAL DEPT # GRANT NAME REVENUE FUNDING 900 WIA-Title I WIA Adult Program 819,882 819,882 900 WIA-Title I WIA Youth Program 881,981 881,981 900 WIA-Title I WIA Dislocated Worker Program 626,153 626,153 w 2,328,016 2,328,016 ISBETA GRANT FUNDING ALLOCATIONSI WIA-Title I WIA Adult Program 35% WIA-Title I WIA Dislocated Worker Program 27% ti WIA-Title I WIA pa Youth Program 38% KI WIA-Title I WIA Adult Program 91 WIA-Title I WIA Youth Program ❑WIA-Title I WIA Dislocated Worker Program 314 CITY OF SAN BERNARDINO GAS TAX FUND 126 The Gas Tax is derived from a portion of the per gallon tax levied by the State of California and is allocated back to cities primarily based on population. Use of these revenues is restricted to the construction, imporvement and maintenance of City streets. w 2000-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 126-000 4505 Interest on Idle Cash 50,079 48,031 45,000 45,000 4610 State Aid-2106 723,572 729,367 780,000 780,000 ' 4611 State Aid-2107 1,569,686 1,568,403 1,695,000 1,695,000 4612 State Aid-2107.5 10,000 10,000 10,000 10,000 4614 Prop 111 Highway Users Tax 1,193,413 1,182,489 1,285,000 1,285,000 4658 Federal Aid-Street Const 64,000 ' 4670 Economic Development Reimbursement 140,000 4695 Construction Project Reimbursement 8,117 190,000 4901 Miscellaneous Receipts 2,900 TOTAL REVENUE 3,554,867 3,538,290 3,881,900 4,145,000 EXPENDITURE DETAIL 126-369- ' 5016 Labor (proposed included with construction) 81,419 45,989 5504 Construction 439,691 622,590 1,866,000 2,303,300 '. TOTAL EXPENDITURES 521,110 668,579 1,866,000 2,303,300 OTHER FINANCING SOURCES(USES) 126-000- 6450 Transfer In 7451 Transfer Out (2,710,000) (2,735,613) (2,810,000) (2,810,000) TOTAL OTHER FINANCING SOURCES(USES) (2,710,000) (2,735,613) (2,810,000) (2,810,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 1,078,453 1,402,210 1,536,308 742,208 AVAILABLE ENDING FUND BALANCE(DEFICIT) 1,402,210 1,536,308 742,208 (226,092) n• 3 15 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 126: GAS TAX Expenditures 126-369-5504 Continuing Projects 7231 Palm Ave/BNSF Grade Crossing (Local Match)(SS04-04) $ 21,500 7232 Mt View Ave BNSF/Metrolink Grade Crossing (Local Match)(SS04-05) 17,400 7306 Slurry Seals Various Locations(SS04-29) 100,000 7322 "E"St Landscaping-2nd to 4th St(SS04-36) 79,000 7.345 Misc Economic Development Street Projects(SS04-35) 173,000 7349 Santa Fe Depot Area Plan(SS04-55) 56,000 7359 School of the Month(SS04-69) 9,900 7377 Harriman/Laurelwood Realign Phase II (SS04-114) 98,000 554,800 Proposed New Projects 7233 Bridge Railing Repair at Various Locations(SS04-06) 40,000 7358 Old Town San Bemardino Infrastructure Improvements(SS04-57) 25,000 7359 School of the Month Program(SS04-69) 25,000 7362 Residential Street Repairs at Various Locations(Public Services)(SS04-71) 25,000 7520 40th St- Waterman Ave to Mountain Ave-Pavement Rehab(Public Services) 20,000 (SS04-99) 7521 Mt Vemon Ave- 5th St to 9th St-Pavement Rehab(Public Services)(SS04-100) 150,000 7522 Hill Dr -4th Ave to E of Mountain-Pavement Rehab(w/County)-City Portion 34,000 (SS04-101) 7523 Eureka St-E to Del Rosa-Pavement Rehab(w/County)-City Portion(SS04-102) 1,300 7524 Del Rosa Ave-Pumalt St to County Ln-Pvmnt Rehab(w/County)-City Portion 7,900 (SS04-103) 7525 Lynwood Dr-Harrison St to Mountain Ave-Pvmnt Rehab(w/County)-City Portion 32,900 (SS04-104) 3 1 G P CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 126: GAS TAX 7526 Lynwood Dr-Del Rosa to W of Sterling-Pvmnt Rehab(w/County)-City Portion 15,700 (SS04-105) 7527 Marshall Blvd-Del Rosa to Osbun Rd Pavement Rehab(w/County)-City Portion 10,400 (SS04-106) 7528 Base Line St-Perris Hill to Tippecanoe-Pvmnt Rehab(w/County)-City Portion 7,900 (SS04-109) v 7529 Base Line St from E of Conejo-Pavement Rehab(w/County)-City Portion 18,800 (SS04-110) 7530 19th St -Suzanne Ln to E of Osbun Rd-Pvmnt Rehab(w/County)-City Portion 9,000 (SS04-112) 7531 Redlands Blvd-Club Way to Hunts Ln-Pavement Rehab(Public Services) 62,000 (SS04-113) 7532 "G"St-4th St to Temple St-Pavement Rehab(Public Services)(SS04-122) 75,000 7533 Arrowhead Ave-Court St to Olive St-Pavement Rehab(Public Services) 50,000 *�+ (SS04-125) ` 7534 Crest View Ave- 18th St to 21 st St-Pvmnt Rehab(Public Services)(SS04-133) 100,000 7535 Caroline St-Waterman Ave to Club Way-Pavement Rehab(Public Services) 55,000 (SS04-134) 7536 Club Way-Redlands Blvd to Club Ctr Dr-Pavement Rehab(Public Services) 100,000 (SS04-135) 7537 Club Center Dr-Hunts Ln to Club Way-Pavement Rehab(Public Services) 76,000 �s (SS04-136) 7538 Windsor Dr.-Baseline St to Gilbert St-Pavement Rehab(Public Services) 50,000 (SS04-137) 7539 Waterman Ave/Highland Radius Upgrade(Developer Reimb$40,000)(SS05-01) 70,000 r 7540 "H"St ADA Ramps&Sidewalks(SS05-02) 45,000 _. 7503 Broadmoor Blvd/30th St/Waterman Ave-Safety, Sidewalk,ADA(EDA$40,000) 50,000 (SS05-04) PIP 7541 Del Rosa Enhancements/Beautification Improvements(Developer Contribution 100,000 $50,000)(SS05-05) 7542 University Pkwy-Free Flowing Right Turn Lane(Developer Contrib$100,000, 300,000 EDA$100,000)(SS05-06) 317 CITY OF SAN BERNARDINO ' BUDGET-JUSTIFICATION FY 2004-05 FUND 126: GAS TAX 7543 48th St from Little Mtn to Kendall Dr(SS05-14) 20,000 7544 Marshall Blvd from"E"St to Little Mtn (SS05-15) 50,000 7476 City Yard Pavement Rehab(GB04-07) 10,000 7545 Baseline Street-Glascow Ave to Yates St(City Share)(SS05-20) 10,800 7546 "H"St between 13th St& 16th St(SS05-21) 51,800 7547 Replace Street Light Poles& Electrical Systems(SS05-24) 50,000 1,74$,500 Total $ 2,303,300 , 318 CITY OF SAN BERNARDINO 1/2 CENT SALES AND ROAD TAX FUND 129 Pr Measure I is the San Bernardino County voter approved 1/2 cent sales tax. These funds are restricted to the relief of traffic congestion through maintenance of streets and highways in our City. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 129-000 4505 Interest on Idle Cash 134,589 123,975 130,000 130,000 4613 1/2 Cent Sales Tax(Measure I) 2,155,766 2,315,366 2,485,000 2,485,000 4658 Federal Aid-Street Construction 80,000 ' 4630 State Aid-Street Construction 202,500 4670 Economic Development Reimbursement 100,000 4695 Construction Project Reimbursement 81,000 71,100 245,400 ' TOTAL REVENUE 2,371,355 2,439,341 2,686,100 3,242,900 EXPENDITURE DETAIL 129-367- 5016 Labor (proposed included with construction) 141,383 197,835 5504 Construction 1,980,733 954,996 2,502,400 6,955,300 TOTAL EXPENDITURES 2,122,116 1,152,831 2,502,400 6,955,300 OTHER FINANCING SOURCES(USES)129-000- 6450 Transfer In 7451 Transfer Out (204,500) (190,700) (215,000) (215,000) rTOTAL OTHER FINANCING SOURCES(USES) (204,500) (190,700) (215,000) (215,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 3,005,164 3,049,903 4,145,713 4,114,413 AVAILABLE ENDING FUND BALANCE(DEFICIT) 3,049,903 4,145,713 4,114,413 187,013 i i . 1 319 w CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 129: 1/2 CENT SALES & ROAD TAX Expenditures 129-367-5504 Continuing Projects 1729 Riato/SFRR (SSO4-08) $ 48,800 7007 Campus Parkway- Construct Street(SSO4-01) 877,600 7160 40th St Widening-Acre to Electric- Design (SSO4-14) 68,600 7121 Mt Vernon Grade Separation (SSO4-12) 15,500 7200 9th St- "H"to Sierra Way(SSO4-15) 42,900 ` 7201 Del Rosa Widening-6th to Baseline- Design (SSO4-17) 21,400 ' 7202 Disabled Access Ramps (SSO4-07) 286,500 7245 State St Phases 1 B & 3 (SSO4-09) 189,700 7245 State Street Construction Phase 2 (SSO4-10) 220,000 7245 State Street Construction Phase 4 (SS04-11) 81,800 7236 Mountain Ave- Curb, Gutter& Sidewalk (SSO4-18) 100,000 , 7240 Preliminary Study- University Ave @ 1-215 Interchange (Local Match) (SSO4-19) 97,900 7302 Hospitality Ln- Carnigie to Tippecanoe (SSO4-30) 576,900 7331 Traffic Signal-Victoria & Lynwood (City Share) (TC04-14) 59,900 7372 June St to Cajon Blvd - Pavement Rehab (SSO4-20) 9,800 7373 3rd St Rehab -"K" St to Viaduct (SSO4-44) 50,000 7375 Bus Stop Concrete Pads (SSO4-47) 10,000 7377 Harriman/Laurelwood Realign - Phase 2 (SSO4-114) 132,100 7378 Safe Route to Schools (SSO4-65) 223,200 7381 Rancho Ave Medians (SSO4-48) 35,000 ' 7382 California St- Rahab Baseline to Washington (SSO4-63) 16,400 7383 Tippecanoe Ave- Pavement Rehab for 24"Gas Line (SSO4-64) 170,900 7384 Bridge Railing Repairs- Baseline @ Warm Creek (SSO4-67) 149,900 320 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 bm FUND 129: 1/2 CENT SALES & ROAD TAX 1 7385 Bridge Railing Repairs- Rialto Ave @Lytle Creek (SS04-68) 150,000 7388 Highland Avve/Waterman to Val (SS04-76) 51,300 7390 Slurry Seal -Various Locations (SS04-82) 35,000 7391 21st St- Mill &Overlay(SS04-85) 7,600 �r. 7396 "E" Street frm Hunts Lane to Santa Ana River Bridge (SS04-90) 56,000 7398 University Parkway Interchange Improvements (SS04-93) 400 7399 1-215 Freeway widening between Inland Center Dr. and 1-210 (SS04-94) 5,200 7400 Kendall Dr. extension and construction of sidewalk (SS04-92) 75,000 3,865,300 Proposed New Projects 1729 Rialto/SFRR(SS04-08) 150,000 7007 Campus Parkway- Construct Street(SS04-01) 600,000 7098 Bridge Repairs at Various Locations (SS04-02) 50,000 7202 Disabled Access Ramps (SS04-07) 250,000 7121 Mt Vernon Bridge Grade Separation (SS04-12) 225,000 7156 Street/Safety Improvmnents at Various Locations (SS04-13) 150,000 7240 Preliminary Study- University Ave @ 1-215 Interchange (EDA Funded) (SS04-19) 100,000 7306 Slurry Seals-Various Locations (SS04-29) 100,000 7357 Street Repairs at Various Locations (SS04-54) 50,000 7360 Miscellaneous Infrastructure Repairs (SS04-41) 25,000 7373 3rd St Rehab-"K" St to Viaduct (SS04-44) 50,000 7376 Crack Filling at Various Locations (SS04-45) 50,000 7375 Bus Stop Concrete Pads (SS04-47) 50,000 7381 Rancho Ave Medians (SS04-48) 35,000 i 321 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 1129: 11/2 CENT SALES & ROAD TAX 7382 California St- Rahab Baseline to Washington (SS04-63) 120,000 7380 Guardrail Repairs at Variousl Locations (SS04-70) 75,000 7510 Waterman Ave @ 18th-Widen for Signal Relocation (SS04-116) 100,000 7463 Victoria Ave Improvements- Richardson to Mt View (SS04-120) 50,000 7511 Medical Center Dr- Baseline to Highland- Pavement Rehab (SS04-123) 75,000 7512 5th St Pavement Rehab- "H" St to Waterman (SS04-130) 200,000 7513 Highland Ave @ Del Rosa Channel -Widening (SSO4-131) 100,000 7514 Pepper/Linden Ave Extension - Property Acquisition (SS05-10) 200,000 7515 Lynwood Dr/30th St- Pavement Rehab (SS05-13) 130,000 7516 Sierra Way- 39th to 40th - Pavement Rehab (SS05-16) 60,000 7517 Bridge on Alabama at City Creek South of 3rd - Design (County$25,000, 75,000 Highland $25,000) (SS05-17) 7518 Lena Rd from Mill St to Orangs Show (SS04-98) 10,000 7519 Little Mtn Dr from 48th St to Bridge @ Devil's Canyon (SS04-119) 10,000 3,090,000 Total $ 6,955,300 3 2w CITY OF SAN BERNARDINO AB 2928 TRAFFIC CONGESTION FUND 135 Allocated from the State from sales tax on gasoline for the preservation,maintenance and rehabilitation of local street and road sysem. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 135-000- 4505 Interest on Idle Cash 42,175 10,303 8,000 8,000 4635 Traffic Congestion Relief 473,633 493,448 4635 AB 2928 Project Reimbursement TOTAL REVENUE 515,808 503,751 8,000 8,000 1 EXPENDITURE DETAIL 135-378- 5016 Labor (proposed included with construction) 38,961 124,681 5504 Construction 1,310,545 522,571 182,400 180,800 5171 Rentals 36,635 1w TOTAL EXPENDITURES 1,386,141 647,252 182,400 180,800 1 OTHER FINANCING SOURCES(USES)135-000- 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES(USES) - AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 1,379,468 509,135 365,634 191,234 AVAILABLE ENDING FUND BALANCE(DEFICIT) 509,135 365,634 191,234 18,434 rr. 323 CITY OF SAN BERNARDINO BUDGET -JUSTIFICATION FY 2004-05 FUND 135: AB 2928 TRAFFIC CONGESTION Expenditures 135-378-5504 Continuing Projects 7307 2nd St-"I"to 3rd (SS04-37) $ 19,500 7319 Street Improvements - 3rd St& 2nd St Intersection (SS04-34) 67,400 7323 Grade Separation - Hunts Lane @ Union Pacific RR (SS04-51) 7,100 7324 Grade Separation -State St/University @ BNSF (SS04-52) 6,000 7325 Grade Separation - Palm Ave @ Cajon Blvd (SS04-53) 9,300 7327 Palm Ave- Rehab from Cajon Blvd North (SS04-58) 12,700 , 7329 Arden Ave Pavement Rehab (SS04-61) 7,200 7402 Perris Hill Rehab - Pacific to Gilbert(w/County) (SS04-62) 4,800 7403 Palm Ave -Rehab from Orchid to S of Piedmont(w/County) (SS04-49) 9,900 7404 48th St- Rahab from City Limits E to First Ave (w/County) (SS04-60) 36,900 180,800 Proposed New Projects Total $ 180,800 324 t CITY OF SAN BERNARDINO PARK EXTENSION FUND 241 The Park Extension Fund receives an annual transfer from the City's General Fund. The funds aalocated to this fund are then used for the following: replacing damanged park equipment,irrigation systems and other repairs and improvements as needed. No in-house lobor costs are charged to these projects,only materials and equipment costs. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 241-000- 4505 Interest on Idle Cash 1,121 1,514 1,200 1,200 TOTAL REVENUE 1,121 1,514 1,200 1,200 EXPENDITURE DETAIL 241-361- 5706 Alteration&Renovations 54,671 38,830 40,000 43,900 1 57XX Unappropriated Ward Funds 2,157 800 22,500 4,900 ` TOTAL EXPENDITURES 56,828 39,630 62,500 48,800 OTHER FINANCING SOURCES AND USES 6450 Transfer In 51,500 51,500 37,100 37,100 7451 Transfer Out TOTAL OTHER FINANCING SOURCES AND USES 51,500 51,500 37,100 37,100 AVAILABLE BEGINNING FUND BALANCE(DEFICIT 38,293 34,086 47,470 23,270 bw AVAILABLE ENDING FUND BALANCE(DEFICIT) 34,086 47,470 23,270 12,770 r - r r r r r r r . r 325 I CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 241: PARK EXTENSION Expenditures 241-361-5706 Continuing Projects 1731 Various Projects-Repairs 3,400 1732 Refurbish Ballfields 600 1734 Irrigation-All Parks 71700 Subtotal 11,700 Proposed New Projects 1731 Various Projects-Repairs 8,000 1732 Refurbish Ballfields 8,000 1734 Irrigation-All Parks 8,200 1739 Seccombe Lake Fish Stocking 8,000 57XX Unappropriated Ward Funds 4,900 ' 37,100 Total $ 48,800 3 26 CITY OF SAN BERNARDINO STREET CONSTRUCTION FUND FUND 242 The Street Construction Fund is used to account for various street capital projects for the City. These projects are usually considered major projects and are primarily reimbursed by other governmental agencies. r2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 242-000- 4630 State Aid Street Construction 269,800 268,800 4658 Federal Aid Street Construction 397,748 525,797 1,700,300 3,608,400 4901 Miscellaneous 62 5,400 66,500 4945 Construction Reimbursement 12,916 175,266 250,000 294,100 TOTAL REVENUE 410,726 701,063 2,225,500 4,237,800 1 EXPENDITURE DETAIL 242-362- 5016 Labor (proposed included with construction) 52,760 59,364 5504 Construction 598,308 3,019,935 2,745,600 4,744,400 TOTAL EXPENDITURES 651,068 3,079,299 2,745,600 4,744,400 OTHER FINANCING SOURCES(USES)242-000- 6450 Transfer In - 1,800,000 200,000 �,. 7451 Transfer Out 6453 Loan Proceeds 1,700,000 JP TOTAL OTHER FINANCING SOURCES(USES) 1,800,000 1,900,000 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) (10,078) (250,420) (2,628,656) (1,348,756) r AVAILABLE ENDING FUND BALANCE(DEFICIT) (250,420) (2,628,656) (1,348,756) 44,644 r r r r r - r r 327 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 242: STREET CONSTRUCTION FUND Expenditures 242-362-5504 Continuing Projects 7121 Mt Vernon Bridge (HBRRP Portion)(SS04-12) $ 638,700 7245 State Street Phases 1B&3(STIP Funded)(SS04-09) 1,896,500 7247 1215 Widening-Master Plan of Aesthetics&Landscape(SS04-27) 5,300 7377 Harriman Place Realignment-Phases IIA&B(EDA Loan)(SS04-114) 55,400 7349 Santa Fe Depot Area Plan(CBT Grant Funds)(SS04-55) 268,800 7449 City Yard LNG/CNG Fueling Station(GB04-04) 999,700 3,864.400 Proposed New Projects 7508 Georgia Blvd Extension(Infrastructure Bank Loan)(SS05-07) 800,000 7507 Tippecanoe Ave-Central Ave to Mill St-Pavement Repairs(Develpoer$80,000) 80,000 (SS05-18) 880,000 Total $ 4,744,400 328 CITY OF SAN BERNARDINO PARK CONSTRUCTION FUND 243 The Park Construction Fund receives it funding from developer fees and state bond issues. These funds are then used for various park construction projects throughout the City. .:.- 2000-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATED PROPOSED REVENUE DETAIL 243-000 4505 Interest on Idle Cash 26,201 20,040 14,000 14,000 4620 State Aid Park Development 168,596 1,741,700 2,925,900 4732 Park Development Fee 303,297 459,659 300,000 300,000 TOTAL REVENUE 329,498 648,295 2,055,700 3,239,900 EXPENDITURE DETAIL 243-363- 5016 Labor (proposed included with construction) 38,521 41,058 5504 Construction 740,210 596,407 1,466,100 3,597,000 rTOTAL EXPENDITURES 778,731 637,465 1,466,100 3,597,000 OTHER FINANCING SOURCES(USES)243-000- 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES(USES) - AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 764,997 315,764 326,594 916,194 AVAILABLE ENDING FUND BALANCE(DEFICIT) 315,764 326,594 916,194 559,094 r r r r r r . r 329 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 243:PARK CONSTRUCTION Expenditures 243-363-5504 Continuing Projects ! 0000 Miscellaneous Parks Construction(PR04-14) $ 29,700 1864 Rehab Security Lights(PR04-01) 50,000 1945 Seccombe Lake Development(PR04-02) 45,000 7266 Nunez Park-4th St Entrance(PR04-08) 40,400 7271 Anne Shirrells Park Stage(PR04-05) 37,000 7272 Replace Backstop&Fincing(PR04-06) 16,400 7341 Verdemont Master Park&Trail Plan(Design Only)(PR04-11) 10,000 7342 Citywide Trees(400)(PR04-12) 50,000 7441 Norton Gym Floor Repair,Etc(PR04-22) 35,000 7442 Citywide Irrigation Repairs(PR04-16) 95,000 7443 Citywide Community Center Equipment(PR04-020) 80,000 7444 Park Parking Lot Renovation(PR04-17) 20,000 7445 University Heights Pocket Park(PR04-23) 240,000 g 7446 Belmont Magnolia Pocket Park(PR04-24) 15,000 763,500 Proposed New Projects 7441 Norton Gym Floor Repair,Etc(PR04-22) 55,000 7442 Citywide Irrigation Repairs(PR04-16) 60,000 0000 Miscellaneous Parks Construction(PR04-14) 25,000 7494 Perris Hill Senior Center Expansion(PR04-33) 500,000 7495 Ruben Campos Center Renovation(PR04-38) 1,000,000 7496 Wildwood Park Senior Field Expansion(PR05-01) 50,000 7497 Seccombe Lake Bridge Renovation(PR05-02) 50,000 7498 La Plaza Park Fencing&Lighting(PR05-04) 75,000 7499 Electric Ave Greenbelt(Design)(PR05-07) 25,000 330 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 243: PARK CONSTRUCTION 7500 Nicholson Park/Nunez Park Backstop/Fences(PR05-09) 73,800 7454 Concrete&Lighting @ Various Locations(PR05-10) 224,100 7457 Landscape Rehab&Irrigation(PR05-08) 104,200 7456 Meadowbrook/Nicholson/Anne Shirell Parking Lot Rehab(PR05-06) 75,200 7455 Meadowbrook/Nicholson/Shultis/Anne Shirrels Gazebo Reroofing(PR05-05) 223,200 r^ 7505 Speicher Park Soccer Fields(PR05-03) 158,000 +�► 7506 5th St Senior Center Roof(G805-03) 135,000 2,833,500 Total $ 3,597,000 1 331 r CITY OF SAN BERNARDINO CEMETERY CONSTRUCTION Fund 244 The Cemetery Construction Funds are received charged to the users of the cemetery.These funds are then used for specific capital improvements to the Pioneer Cemetery. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 244-000- 4505 Interest on Idle Cash 926 905 1,000 1,000 4778 Sale of Cemetery Plots 3,731 3,836 3,000 3,000 TOTAL REVENUE 4,657 4,741 4,000 4,000 EXPENDITURE DETAIL 244-364- 5504 Construction 357 - 5505 Contractural 5,000 15,000 TOTAL EXPENDITURES 357 5,000 15,000 OTHER FINANCING SOURCES AND USES 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES AND USES - - - _ AVAILABLE BEGINNING FUND BALANCE(DEFICIT 19,230 23,530 28,271 27,271 AVAILABLE ENDING FUND BALANCE(DEFICIT) 23,530 28,271 27,271 16,271 r r r r r r r r 332 CITY OF SAN BERNARDINO SEWER LINE CONSTRUCTION FUND 245 The Sewer Line Construction Fund accounts for developer fees for the expansion of the existing sewer system. There funds are used to extend and add new lines to our existing system to service the newly developed areas. k 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 245-000- 4505 Interest on Idle Cash 248,769 156,641 170,000 150,000 4821 Sewer Lateral Fee 2,876 2,713 3,500 3,500 4822 Sewer Connection Fee 292,033 484,144 550,000 1,550,000 4651 Construction Reimbursement 815,300 TOTAL REVENUE 543,678 643,498 723,500 2,518,800 EXPENDITURE DETAIL 245-365- 5016 Labor (proposed included with construction) 18,141 40,715 5504 Construction 202,484 229,186 1,480,000 6,769,400 TOTAL EXPENDITURES 220,625 269,901 1,480,000 6,769,400 OTHER FINANCING SOURCES(USES)245-000- 6450 Transfer In 7451 Transfer Out (100,000) (100,000) (100,000) (100,000) TOTAL OTHER FINANCING SOURCES(USES) (100,000) (100,000) (100,000) (100,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 4,920,586 5,143,639 5,417,236 4,560,736 r AVAILABLE ENDING FUND BALANCE(DEFICIT) 5,143,639 5,417,236 4,560,736 210,136 r 1 333 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 245: SEWER LINE CONSTRUCTION Expenditures 245-365-5504 Continuing Projects 7251 Sewer Pump Station Backup(SW04-01) $ 14,600 7313 "E"St Main Repair-2nd to 4th(SW04-06) 147,000 7315 "E"St-Hunts Ln to McKay Dr-Line Replacement(SW04-02) 453,000 7317 Baseline-California St to Wilson-Line Replacement(SW04-04) 593,600 7318 Sepulveda Ave-4th St to 5th St-Line Replacement(SW04-03) 29,600 7412 Lincoln Ave-Macy St to State St-New Sewer Main (SW04-13) 124,000 7413 State St-Lincoln Av to Roosevelt Av-New Sewer Main (SW04-14) 21,400 7414 Roosevelt Av-Macy St to State St-New Sewer Main (SW04-15) 15,000 r 7416 Macy St- Highland Av to Washington Av-Parallel Sewer Main(Reimbursed by CalTrans)(SW04-17) 149,000 7417 27th St-Gardena St to Medical Center Dr-Parallel Sewer Main(SW04-18) 86,000 7418 Lugo St-Highland to 27th St-Line Replacement(SW04-19) 36,500 7420 Virginia St-"I"St to"H"St-Replace Main(SW04-21) 75,500 7423 Little Mountain Dr-Northpark BI to North-Replace Main(SW04-26) 24,700 7425 44th St-Mayfield Av to Electric Av- Replace Main(SW04-28) 27,800 7427 "1"St-Marshall BI to Bussy St- Replace Main(SW04-30) 67,500 7428 35th St- Del Rey Dr to Harrison St- Replace Main(SW04-31) 29,600 7447 Muscott St- Reppace Main(SW04-39) 24,800 Subtotal 1,919,600 Proposed New Projects 7406 Sewer Main Extensions for Single Family Residential Development(SW04-07) 150,000 7407 Extend Sewer Mains at Various Locations(SW04-08) 100,000 7423 Little Mountain Dr-Northpark Blvd to N(SW04-26) 10,000 7425 44th St-Mayfield Ave to Electric Ave(SW04-28) 12,000 7427 "1"St-Marshall Blvd to Bussy St(SW04-30) 13,000 7428 35th St-Del Rey Dr to Harrison St(SW04-31) 13,000 7447 Muscott St-Replace Main(SW04-39) 80,000 334 u.. CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 245: SEWER LINE CONSTRUCTION 7461 Victoria Ave Main- Richardson to Mountain View(SW04-32) 395,000 w. 375,000 7460 Cooley Dr Main-Richardson to Mountain View(SW04-33) 7459 Richardson Ave Main-Cooley to Victoria(SW04-34) 75,000 7458 Cooley Ave-Replace or Parallel Sewer Main (SW04-35) 720,000 7464 "1"St- 17th St to 21st St(SW04-36) 100,000 M 7465 7th St-Replace/Parallel Sewer Main(SW05-01) 1,042,300 7466 Harris St-Replace/Parallel Sewer Main(SW05-02) 225,000 aw 7467 "J"St-Replace/Parallel Sewer Main (SW05-03) 66,300 7468 Spruce St-Replace/Parallel Sewer Main (SW05-04) 126,300 7469 Industrial Pkwy- Replace/Parallel Sewer Main(SW05-05) 121,700 7470 Tippecanoe Ave-Replace/Parallel Sewer Main (SW05-06) 285,700 7471 Colorado St- Replace/Parallel Sewer Main (SW05-07) 769,500 7472 Upgrade Clean-Out Manholes to Standard 48"Manholes(SW05-08) 80,000 7473 Install Manhole @ Arrowhead Ave and Hillcrest Dr(SW05-09) 20,000 7474 Sewer Manhole Rehab-Various Locations(SW05-10) 20,000 7475 Flushing Sewer Siphons at Various Locations(SW05-13) 50,000 4,849,800 Total $ 6,769,400 335 CITY OF SAN BERNARDINO PUBLIC IMPROVEMENTS FUND FUND 246 The Public Improvements Fund are the remaining funds being held by the City from the Indian Bingo Settlement and additional funds contributed by Indian Bingo. These funds are used to complete various street improvements in the area of the Bingo facility and other special projects 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 246-000- 4505 Interest on Idle Cash 23,505 19,028 17,000 17,000 4902 Contributions 100,000 85,000 TOTAL REVENUE 123,505 19,028 102,000 17,000 EXPENDITURE DETAIL 246-366- 5016 Labor (proposed included with construction) 564 3,491 5504 Construction 1,372 1,136 1,622 627,000 TOTAL EXPENDITURES 1,936 4,627 1,622 627,000 OTHER FINANCING SOURCES(USES)246-000- 6450 Transfer In 7451 Transfer Out TOTAL OTHER FINANCING SOURCES(USES) - AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 436,735 558,304 572,705 673,083 AVAILABLE ENDING FUND BALANCE(DEFICIT) 558,304 572,705 673,083 63,083 33 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 y FUND 246: PUBLIC IMPROVEMENTS FUND Expenditures 246-366-5504 w Continuing Projects 7136 Victoria Ave- Rehab Highland to Lynwood (TC04-28) $ 387,800 7252 University Ave/Kendall Traffic System Interconnect(TC04-08) 24,300 7253 Highland Ave Traffic System Interconnect(TC04-09) 24,900 7254 Bi-Trans Advanced Traffic Management System (TC04-10) 49,800 7331 Victoria Ave& Lynwood Traffic Signal (TC04-14) 30,000 516,800 Proposed New Projects 7252 University Ave/Kendall Traffic System Interconnect(TC04-08) 25,200 7509 Hemlock Dr from Willow Dr N- Pavement Rehab (SS05-19) 85,000 110,200 Total $ 627,000 rr r 33 CITY OF SAN BERNARDINO CULTURAL DEVELOPMENT CONSTRUCTION FEE FUND 247 The Cultural Development Construction Fee Fund are funds collected from developer fees. These funds are used to provide funding for the City's Fine Arts,Civic and promotional activities. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 247-000- 4335 Cultural Development Construction Fee 124,468 229,476 302,000 302,000 4505 Interest on Idle Cash 493 3,254 2,000 2,000 TOTAL REVENUE 124,961 232,730 304,000 304,000 EXPENDITURE DETAIL 247-367- 5016 Labor (proposed included with construction) 5504 Construction TOTAL EXPENDITURES 0 0 0 0 OTHER FINANCING SOURCES(USES)247-000- 6450 Transfer In 7451 Transfer Out (124,961) (232,730) (304,000) (304,000) TOTAL OTHER FINANCING SOURCES(USES) (124,961) (232,730) (304,000) (304,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 0 0 0 0 go Now AVAILABLE ENDING FUND BALANCE(DEFICIT) 0 0 0 0 7 i 338 16 CITY OF SAN BERNARDINO STORM DRAIN CONSTRUCTION FUND 248 r ' The Storm Drain Construction Fund are funds received from developers to expand or improve the City's storm drain system. These funds are used for the construction of new or expanded drainage facilities within City limits. 2000-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 248-000 4505 Interest on Idle Cash 52,528 62,458 60,000 60,000 4651 Construction Reimbursement 440,000 4818 Storm Drain Fee 472,014 682,612 610,000 610,000 r TOTAL REVENUE 524,542 745,070 670,000 1,110,000 EXPENDITURE DETAIL 248-368- 5016 Labor (proposed included with construction) 49,492 59,348 5504 Construction 291,068 94,561 1,539,100 1,994,500 TOTAL EXPENDITURES 340,560 153,909 1,539,100 1,994,500 OTHER FINANCING SOURCES(USES)248-000- �, 6450 Transfer In 7451 Transfer Out (100,000) (100,000) (100,000) (100,000) TOTAL OTHER FINANCING SOURCES(USES) (100,000) (100,000) (100,000) (100,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 1,464,424 1,548,406 2,039,567 1,070,467 AVAILABLE ENDING FUND BALANCE(DEFICIT) 1,548,406 2,039,567 1,070,467 85,967 e� `rr 339 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 248: STORM DRAIN CONSTRUCTION Expenditures 248-368-5504 Continuing Projects r 7141 Timber Creek Channel (SD04-03) $ 103,800 7205 Mt View Ave SD-Victoria to Mission Zanta Channel (SD04-05) 25,000 7206 Mountain Ave- Replace 30" Metal Pipe(SD04-04) 192,300 7255 Railto Ave SD- Intersection of Rancho Ave (SD04-09) 61,000 7257 Town Creek SD (Design Only)(SD04-06) 23,900 7260 Baseline Ave Master Plan (Design Only) (SD04-07) 37,400 7316 State Street Master Plan SD (Reimbursement to SanBag) (SD04-08) 576,800 7429 9th St SD-Waterman to Warm Creek (SD04-12) 93,000 1,113,200 Proposed New Projects 7166 Repair Railed Box Culverts (Various Locations) (SD04-02) 50,000 ■ 7167 Repair/Upgrade Cross Gutters (SD04-01) 50,000 7316 State Street Master Plan SD (Reimbursement to SanBag) (SD04-08) 308,400 7462 Bailey Creek Drainage Improvements (SD04-14) 150,000 7477 Highland Ave SD- Central to Baldridge Creek (SD04-15) 247,900 7517 Alabama St- Plunge Ck Bridge Replacement Study(SD05-01) 25,000 ` 7478 Piedmont Dr& Indian Canyon- Drainage Modifications (SD05-02) 50,000 881,300 Total $ 1,994,500 340 CITY OF SAN BERNARDINO TRAFFIC SYSTEMS CONSTRUCTION FUND 250 pr p The Traffic Systems Construction Fund are fees collected from developers to pay for traffic signal installations and upgrades necessitated by their new developments. These funds are spent to make the necessary improvements to the City's traffic system. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE PROPOSED REVENUE DETAIL 250-000 4505 Interest on Idle Cash 24,110 26,601 26,000 26,000 4658 Federal Aid Street Construction - 159,000 106,000 W- 4630 State Aid-Street Construction 594,400 4670 Economic Development Reimbursement 170,000 4803 Traffic System Fees 187,912 664,595 415,000 415,000 4945 Construction Reimbursement 70,000 TOTAL REVENUE 212,022 691,196 600,000 1,381,400 EXPENDITURE DETAIL 250-370- 5016 Labor (proposed included with construction) 36,142 82,662 5504 Construction 225,426 306,883 428,000 2,407,400 TOTAL EXPENDITURES 261,568 389,545 428,000 2,407,400 OTHER FINANCING SOURCES(USES)250-000- 6450 Transfer In 13,800 7451 Transfer Out (25,000) (25,000) (25,000) (25,000) TOTAL OTHER FINANCING SOURCES(USES) (11,200) (25,000) (25,000) (25,000) AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 607,667 546,921 823,572 970,572 AVAILABLE ENDING FUND BALANCE(DEFICIT) 546,921 823,572 970,572 (SQ428) 341 CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 FUND 250:TRAFFIC SYSTEM CONSTRUCTION Expenditures 250-370-5504 t� Continuing Projects 1710 Mill and Macy Traffic Signal(TC04-01) $ 95,000 (Funding$70,000 Developers Fees/$50,000 City) 7174 Waterman Ave-5th St to 30th St-Extend Signal Interconnect(TC04-04) 51,400 7177 Waterman Ave @ Washington/Barton Rd-Upgrade Traffic Signal(TC04-06) 48,800 7262 Campus Parkway&Kendall-Install Traffic Signal(TC04-07) 101,400 7333 Cajon Blvd&State St-Upgrade Traffic Signal(TC04-13) 30,000 7430 Highland Ave @"E"-Upgrade Traffic Signal(TC04-21) 33,900 7431 5th St.&"F"St.-Upgrade Traffic Signal(H.E.S.funding$30,900)(TC04-16) 88,400 7432 "E"St&30th St-Signal Upgrade(H.E.S.funding$24,700)(TC04-17) 73,900 7433 Little Mt Drive @ Shandin Hills Middle School-Pedestrian Signal(H.E.S. 118,500 funding$60,000)(TC04-18) 7434 Hunts Lane and"E"St-Traffic Signal (TC04-19) 19,100 7435 18th St&"E"St Traffic Signal($108,000 Safe Routes to Schools)(TC04-20) 118,000 Subtotal 778,400 Proposed New Projects 7262 Campus Parkway&Kendall-Install Traffic Signal(TC04-07) 50,000 7333 Cajon Blvd&State St-Upgrade Traffic Signal(TC04-13) 12,000 7338 City-wide Traffic Signal Improvements(TC04-02) 100,000 7434 Hunts Lane and"E"St-Traffic Signal(TC04-19) 105,000 >ae 7450 Arden&20th St-Traffic Signal(TC04-25) 120,000 7479 Pacific St/Guthrie St($105,300 Safe Routes to Schools)(TC04-26) 117,000 7480 Class I Inland Center Bike Lane(Preliminary Engineering)(TC04-22) 25,000 7481 6th St Pedestrian Signal Upgrade(TC04-23) 60,000 .rr 7482 5th St Pedestrian Signal Upgrade(TC04-24) 60,000 7483 Highland Ave @ Central Ave Traffic Signal(TC04-27) 200,000 7484 Sierra Way @ 16th St Traffic Signal(Design)(TC04-29) 20,000 7485 Central Ave @ Arrowhead Ave Traffic Signal(Design)(TC04-30) 20,000 7486 Little Mtn @ 48th St Traffic Signal(Design)(TC04-31) 20,000 342 i Ir CITY OF SAN BERNARDINO BUDGET-JUSTIFICATION FY 2004-05 ` FUND 250:TRAFFIC SYSTEM CONSTRUCTION 7487 Little Mtn @ Northpark Blvd-Traffic Signal (Design)(TC04-41) 20,000 7488 Fluroscent School Zone Signs($130,500 by Safe Routes to Schools)(TC05-01) 145,000 7489 13th St @ Mt View Traffic Signal($135,000 by Safe Routes to Schools)(TC05-03) 150,000 7490 Baseline St @ Mt Vernon Ave-Modify&Relocate T.S. (EDA Funded)(TC05-04) 170,000 7491 Mountain Ave @ Northpark-Traffic Signal(TC05-06) 120,000 7492 Waterman Ave @ Parkdale Dr-Signal Upgrade(TC05-07) 15,000 7493 30th St&Valencia-Traffic Signal Upgrade(TC04-34) 100,000 1,629,000 Total $ 2,407,400 r • 343 CITY OF SAN BERNARDINO $1,101,681.82 LIMITED OBLIGATION IMPROVEMENT BONDS DATED FEB. 19, 1990 FORMATION DATE SEPT.8,1989 ASSESSMENT DISTRICT NO.985 FINAL MATURITY SEPT.2,2010 (INDUSTRIAL PARKWAY IMPROVEMENT DISTRICT) BALANCE JUNE 30,2 1 004 $320,000 FUND 305: A.D.985 DEBT SERVICE The District is bounded on the northeast by a Santa Fe Railroad right-of-way,on the southeast by Palm Avenue,on the southwest by Interstate 215 and on the west by the San Bernardino County Flood Control Channel. The Assessment District was formed and the Bonds were issued in order to finance improvements in connection with Industrial Parkway and certain portions of Palm Avenue. The Bonds are secured by the unpaid assessments,together with interest thereon,on parcels within the District. Installments of principal and interest sufficient to meet annual debt service on the Bonds will be billed by the County of San Bernardino to owners of parcels against which there are unpaid assessments. The assessment installments billed against each parcel each year represent pro rata shares of the total principal r and interest coming due that year,based on the percentage which the unpaid assessment against that parcel bears to the total of unpaid assessments against all parcels. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE APPROVED REVENUE DETAIL 305-000 4055 A.D. 985 Assessments 84,997 61,282 66,800 62,000 4505 Interest on Idle Cash 2,478 2,165 1,500 1,300 4506 Interest on Bond Reserves 997 792 700 700 TOTAL REVENUE 88,472 64,239 69,000 64,000 r.. EXPENDITURE DETAIL 305-659- 5197 Administrative Expense 7,673 5,831 6,500 6,500 so 5801 Debt Service-Principal 30,000 30,000 30,000 35,000 5802 Debt Service-Interest 29,953 27,748 25,250 21,300 TOTAL EXPENDITURES 67,626 63,579 61.750 62,800 AVAILABLE BEGINNING FUND BALANCE (DEFICIT) 102,150 122,996 123,656 130,906 AVAILABLE ENDING FUND BALANCE(DEFICIT) 122,996 123,656 130,906 132,106 s 1 344 CITY OF SAN BERNARDINO $709,105.00 LIMITED OBLIGATION IMPROVEMENT BONDS DATED DEC. 2, 1991 FORMATION DATE MAR.11,1991 ASSESSMENT DISTRICT NO. 987 FINAL MATURITY SEPT.2,2011 (VERDEMONT AREA) BALANCE JUNE 30 2004 $310,000 FUND 306. A.D.987 DEBT SERVICE The District is bounded on the north by the City limit line,on the east by Walnut Avenue,on the south by State Highway 215 and Kendall Drive and on the west generally by Little League Drive. The Assessment District was formed and the Bonds were issued in order to finance the construction of roadway improvements,including excavation,grading,curbs,gutters,sidewalk and asphaltic concrete pavement,street lights,traffic signals,sewer and water improvements and related projects within the City. The Bonds are secured by the unpaid assessments, together with interest thereon,on parcels within the Assessment District. Installments of principal and interest sufficient to meet annual debt service on the Bonds will be billed by the County of San Bemardino to owners of parcels against which there are unpaid assessments. The assessment installments billed against each parcel each year represent pro rata shares of the total principal and interest coming due . that year,based on the percentage which the unpaid assessment against that parcel bears to the total of unpaid assessments in connection with the financing. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE APPROVED REVENUE DETAIL 306-000- 4062 A.D. 987 Assessments 58,869 74,564 56,000 56,000 4505 Interest on Idle Cash 1,004 979 700 700' 4506 Interest on Bond Reserves 1,081 436 400 400 TOTAL REVENUE 60,954 75,979 57,100 57,100. EXPENDITURE DETAIL 306-663- 5197 Administrative Services 6,280 5,114 6,000 7,000 5801 Debt Service- Principal 25,000 25,000 25,000 30,000 5802 Debt Service- Interest 28,388 26,575 24,738 22,700 TOTAL EXPENDITURES 59,668 56,689 55,738 59,700 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 76,778 78,064 97,354 98,716 AVAILABLE ENDING FUND BALANCE(DEFICIT) 78,064 97,354 98,716 96,116 a♦ 345 CITY OF SAN BERNARDINO $1,908,064 VERDEMONT IMPROVEMENT LOAN DATED 1/15/93 BAL.JUNE 30,2004 $1,730,870 LOAN AGREEMENT WITH ECONOMIC DEVELOPMENT AGENCY UNPAID INTEREST $147.000 FUND 308: VERDEMONT IMPROVEMENT DEBT SERVICE P" The costs of the infrastructure items necessary for the Verdemont Area exceeded the amounts to be levied under Assessment District No.987 and accordingly the City sought alternative financing sources in order to adequately fund all of the costs of the infrastructure items required for the Verdemont Area. The EDA agreed to loan to the City certain monies to fund the costs of certain infrastructure items necessary for the Verdemont Area. The City agreed to repay the EDA the loan from and to the extent funds are available to the City through the levy of developers fees. 2001-02 2002-03 2003-04 2004-05 ACTUAL ACTUAL ESTIMATE .APPROVED REVENUE DETAIL 308-000 4505 Interest on Idle Cash 6,778 1,463 1,500 300 4511 Palm Ave Improvement Fee 5,000 4512 Verdemont Infrastructure Fees 4,644 162,144 49,500 85,000 4818 Storm Drain Fees 1,003 24,227 44,015 25,600 TOTAL REVENUE 12.425 187,834 95,015 115,300 EXPENDITURE DETAIL 308-687- 5801 Debt Service- Principal 5802 Debt Service-Interest 66,949 115,544 167,275 115,300 TOTAL EXPENDITURES 66,949 115,544 167,275 115,300 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) 55,161 637 72,927 667 AVAILABLE ENDING FUND BALANCE(DEFICIT) 637 72,927 667 667 L 1 3 441 CITY OF SAN BERNARDINO , $1,133,000 A.D. 1015 NEW PINE AVENUE LOAN FORMATION DATE DEC.18,1995 BALANCE JUNE 30,2004 $546.800 FUND 356: NEW PINE DEBT SERVICE The purpose of this loan was to finance the costs of the infrastructure improvements consisting of the construction of New Pine Avenue. The Sewer Line Maintenance Fund will contribute$316,500,the Sewer Line Construction Fund will contribute$316,500,and the Economic Development Agency will lend$500,000 towards the construction of New Pine Avenue. 2001-02 2002-03 2003-04 2004-05 ' REVENUE DETAIL 356-000- ACTUAL ACTUAL ESTIMATE APPROVED 4064 A.D. 1015 New Pine 61,685 62,193 60,244 63,000 4505 Interest on Idle Cash 611 586 184 200 TOTAL REVENUE 62,2960 62,779 60,428 63,200 EXPENDITURE DETAIL 356-628- 5197 Administrative Services 5,739 5,796 4,926 5,500 5801 Debt Service-Principal 5802 Debt Service-Interest 36,636 35,472 34,098 32,800 ' TOTAL EXPENDITURES 42,3750 41,268 39,024 38,300 AVAILABLE BEGINNING FUND BALANCE(DEFICIT) -609,616 -589,695 -568,184 -546,780 AVAILABLE ENDING FUND BALANCE(DEFICIT) -589,695 # -568,184 -546.780 -521,880 1 I 347 I � ICI } W c c c c C C ULL. � QQQ za)w O } j a� a) a)CY �' cn cn cn �w LL J w 0 0 0 O 0 O O aZN oo °0 0 0 o In o Ln ui o Ln- Q ti T- o v "' U -� M r- Lo M r O 0 O? 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