HomeMy WebLinkAbout22- Public Services CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Lynn Merrill,Director Subject A resolution authorizing the execution of
Annual Purchase Orders, with two single year renewal
Dept: Public Services I ¢ r y options, to Matich Corporation and Vulcan
Materials/Cal Mat Division to supply materials for
Date: July 12, 2000 roadway pavement repairs.
Council Meeting Date:August 7, 2000
Synopsis of Previous Council Action
Reso 2000-37 Adopted February 22, 2000
Recommended Motion:
Adopt resolution ZAO/
Lynn Merrill
Contact person: Lynn Merrill Phone: 5140
Supporting data attached: Ward: All
FUNDING REQUIREMENTS:
Amount: $40,000
Source: 001-402-5111
Materials and Supplies
Finance
Council Notes:
O oZ�
Agenda Item No. �,
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the execution of Annual Purchase Orders,with two single year renewal
options,to Matich Corporation and Vulcan Materials/Cal Mat Division to supply materials for
roadway pavement repairs.
BACKGROUND
On February 22, 2000,the Mayor and Common Council adopted Resolution 2000-37 for the
issuance of annual purchase orders to three vendors for materials used for the repair of damaged
City streets. This was the result of formal bid F-00-12 that was sent to nine (9) vendors,the San
Bernardino Area Chamber of Commerce and advertised in the Sun Newspaper and the City Web
site. The low bidder for delivered material was Holliday Rock Company of Upland; however, during
the remaining course of the fiscal year,Holliday Rock failed to secure a Business Registration and
was not used. The remaining two vendors, Matich Corporation and Vulcan Materials/Cal Mat were
awarded annual purchase orders for asphalt materials picked up by City crews for local jobs.
I
Matich Corporation and Vulcan Materials/Cal Mat are the only two asphalt manufacturers located
within the City of San Bernardino and have been providing materials for City street repairs for
several years. It is desirable to award purchase orders to both vendors due to the variations in
production schedules for materials at each of the local vendors. Use of local vendors for this
material allows City crews to pick-up hot loads of asphalt in a timely manner,thus improving
workability of the material in the field.
The Public Services Department is therefore requesting that these two vendors be declared selected
sources, and that the Purchasing Manager be authorized to issue annual purchase orders,with two
single year renewal options,to Matich Corporation and Vulcan Materials/Cal Mat Division for a
total combined amount not to exceed$40,000.
FINANCIAL IMPACT
Funds for these purchase orders are contained in the Fiscal Year 2000/2001 Street Division budget,
Materials and Supplies fund in the amount of$40,000 for roadway pavement repair materials.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to issue
Annual Purchase Orders, with two single year renewal options,to Matich Corporation and Vulcan
Materials/Cal Mat Division in an amount not to exceed$40,000 to supply materials for roadway
pavement repairs that will be picked up by City staff.
1
f �
r �l
1 Resolution No.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF ANNUAL PURCHASE ORDERS, WITH TWO SINGLE YEAR
3 RENEWAL OPTIONS, TO MATICH CORPORATION AND VULCAN
4 MATERIALS/CAL MAT DIVISION TO SUPPLY MATERIALS FOR ROADWAY
PAVEMENT REPAIRS UTILIZED BY THE PUBLIC SERVICES DEPARTMENT
5 STREET DIVISION.
6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
7
8 SECTION 1. That Matich Corporation and Vulcan Materials/Cal Mat Division are the
9 selected source suppliers for the City of San Bernardino for roadway pavement repair materials.
10 Pursuant to this determination,the Purchasing Manager is hereby authorized and directed to issue
11 Annual Purchase Orders, with two single year renewal options,to Matich Corporation and Vulcan
12 Materials/Cal Mat Division in a combined total not to exceed$40,000 for said pavement repair
13 materials to be picked up by City crews. These Annual Purchase Orders and future year renewal
14 options shall be contingent upon funds being a pp roved in the City's
Budget for this service.
15
16 SECTION 2. The authorization to execute the above referenced Annual Purchase Order
17 is rescinded if the purchase order is not issued within sixty (60) days of the passage of this
18 resolution.
19
20
21
22
23
24
25
26
27
28 . a
July 14,2000 �/� O
i
i
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF ANNUAL PURCHASE ORDERS TO MATICH CORPORATION
2 AND VULCAN MATERIALS/CAL MAT DIVISION TO SUPPLY MATERIALS FOR
3 ROADWAY PAVEMENT REPAIRS UTILIZED BY THE PUBLIC SERVICES
DEPARTMENT STREET DIVISION.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5
6 Common Council of the City of San Bernardino at a meeting thereof, held on
7 the day of , 2000, by the following vote,to wit:
8 Council Members: Ayes Nays Abstain Absent
9 ESTRADA
10
LIEN
11
McGINNIS
12
13 SCHNETZ
14 SUAREZ
15 ANDERSON
16 McCAMMACK
17
3
18
19 City Clerk
20 The foregoing resolution is hereby approved this day of
21 , 2000
22
23 Judith Valles,Mayor
24 Approved as to form and City of San Bernardino
Legal content;
25 James F. Penman,City Attorney
26 BY: Lk-- ��'
27 �° �� , LLc,
28
IvAY 14,2000