HomeMy WebLinkAbout20- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill,Director Subject: Resolution authorizing the execution of an
Annual Purchase Order, with two single year renewal
Dept: Public Services Department ORI � i i y A options,to Lacal Equipment for street sweeper parts
Date: July 17, 2000
Council Date: August 7, 2000
Synopsis of Previous Council Action
Reso 99-307 adopted December 6, 1999
Recommended Motion:
Adopt resolution
Lynn Merrill
Contact person: Don Johnson,Fleet Manager Phone: 384-5220
Supporting data attached: Staff Report,Resolution Ward: All
FUNDING REQUIREMENTS:
Amount: $27,000
Source: 635-341-5111
Materials&Supplies
Finance
Council Notes:
flZAaaon
Agenda Item No. _
Lacal Equipment
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of an Annual Purchase Order,with two single year renewal options,to
Lacal Equipment, Inc. for street sweeper parts
BACKGROUND
Notices inviting bids for FY2000/2001 annual purchase of Athey Sweeper Parts,RFQ Bid No. F-01-22, were
sent to three (3) vendors, the San Bernardino Area Chamber of Commerce, advertised in the Sun Newspaper
and on the City Web Page. Bidders were required to submit bids on various parts as specified in Bid No.
F-01-22. There were four (4) sealed bids received; following are the results:
Comparable Item
List of Bidders Location Bid Totals
Lacal Equipment, Inc. Jackson Center,Ohio $ 1,617.31
Old Dominion Richmond, Virginia $ 1,750.96
Municipal Service Company Downey,California $ 2,183.20
Nixon-Egli Equipment Co Santa Fe Springs, California $ 2,258.78
The City currently operates a fleet of eight (8) Athey street sweepers.
FINANCIAL IMPACT
Funds for this purchase order are contained in the Public Services Department,Fleet Division Fiscal Year
2000/2001 Budget,Materials and Supplies in the amount of$27,000.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager issue an Annual
Purchase Order to Lacal Equipment Inc. in an amount "not to exceed" $27,000 for street sweeper parts,
utilized in the Fleet Division.
i
1 Resolution No.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN ANNUAL PURCHASE ORDER,WITH TWO SINGLE YEAR
3 RENEWAL OPTIONS, TO LACAL EQUIPMENT, INC. FOR STREET SWEEPER
4 PARTS
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. That Lacal Equipment, Inc. is a provider of parts and service for Athey
8 Mobil Street Sweepers. Pursuant to this determination,and as a result of Bid No.F-01-22,the
9 Purchasing Manager is hereby authorized and directed to issue an Annual Purchase Order,with
10 two single year renewal options to Lacal Equipment, Inc. for an amount not to exceed$27,000 for
11 the purchase of Athey sweeper parts. This Annual Purchase Order and future year renewal
12 options shall be contingent upon funds being approved in the City's Budget for this service.
13 SECTION 2. The authorization to execute the above referenced is rescinded if it is not
14 issued within s' '(60) da y s of the passage
of this resolution.
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July 26,2000 1
��1/0
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN ANNUAL PURCHASE ORDER,WITH TWO SINGLE YEAR
2 RENEWAL OPTIONS, TO LACAL EQUIPMENT, INC. FOR STREET SWEEPER
PARTS
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on
6 the day of , 2000, by the following vote,to wit:
7
Council Members: Ayes Nays Abstain Absent
8
9 ESTRADA
10 LIEN
11 McGH\MS
12 SCHNETZ
13 SUAREZ
14 ANDERSON
15 McCAMMACK
16
17
18 City Clerk
19 The foregoing resolution is hereby approved this day of
20 32000.
21
22
23 Judith Valles,Mayor
City of San Bernardino
24 Approved as to form and
Legal content;
25 James F. Penman,City Attorney
26 BY:
27
28
July 26,2000 2
'CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill,Director r Subject: Resolution authorizing the execution of an
s i t Annual Purchase Order, with two single year renewal
Dept: Public Services Department options,to Kaman Industrial Technologies., for Gates
hoses, hydraulic fittings and bearings for the City's heavy
Date: August 2, 2000 equipment fleet.
Council Date: August 7, 1999
Synopsis of Previous Council Action
98-108 5/4/98
98-183 7/8/98
99-73 4/19/99
Recommended Motion:
Adopt resolution
Lynn Merrill
Contact person: Don Johnson,Fleet Manager Phone: 384-5220
Supporting data attached: Staff Report,Resolution Ward: All
FUNDING REQUIREMENTS:
Amount: $46,200
Source: $45,200
635-341-5111
Materials&Supplies
$ 1,000
635-341-5172
Equipment Maintenance
A/04
inane
Council Notes:
9/7
Agenda Item No.
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing the execution of an Annual Purchase Order,with two single year renewal
options,to Kaman Industrial Technologies, for Gates hoses, hydraulic fittings and bearings for the
City's heavy equipment fleet.
BACKGROUND
Notices inviting bids for FY2000/01 annual purchase of Gates hoses, hydraulic fittings and
bearings, Bid No. F-01-23,were sent to three (3) vendors,the San Bernardino Area Chamber of
Commerce, advertised in "The Sun" Newspaper and the City Web page. Two (2) completed bids
were received. For bid comparison purposes, comparable bid item totals were compiled for which
both bidders submitted prices.
Comparable Item Bid Price w/1% Local
Rank List of Bidders Location Bid Totals Vendor Preference
1 Kaman Industrial San Bernardino $22,508.51 $22,283.42
2 Hose-Man, Inc. Colton $25,689.28 $25,689.28
Kaman Industrial Technologies was the lowest responsive bidder and is a Gates products
distributor. Gates is a product manufacturer for hydraulic specialized equipment. The Fleet
Division,through extensive experience with hydraulic hose fabrication and repair,has selected Gates
products due to their long maintenance life and low cost. The City fleet has been standardized to
use these Gates fittings. All refuse trucks, back hoes, aerial lifts, and specialized equipment are
equipped with numerous high pressure Gates hydraulic hoses and fittings.
FINANCIAL IMPACT
Funds for this Annual Purchase Order are contained in the Public Services Department,Fleet
Division Fiscal Year 2000/01 Materials and Supplies and Equipment Maintenance budget accounts
in the amounts of$45,200 and$1,000 respectively.
RECOMMENDATION
It is recommended that the Mayor and Common Council adopt the resolution authorizing the
Purchasing Manager to issue an Annual Purchase Order,with two single year renewal options,to
Kaman Industrial Technologies for a total amount not to exceed$46,200 for Gates hoses, hydraulic
fittings and bearings in support of the City's heavy equipment fleet.
1
1 Resolution No.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN ANNUAL PURCHASE ORDER, WITH TWO SINGLE YEAR
3 RENEWAL OPTIONS, TO KAMAN INDUSTRIAL TECHNOLOGIES FOR GATES
4 HOSES, HYDRAULIC FITTINGS AND BEARINGS FOR THE CITY'S HEAVY
EQUIPMENT FLEET.
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That Kaman Industrial Technologies specializes in Gates hoses,hydraulic
8 fittings, and bearings which have been adopted as a standard for the City's heavy equipment fleet;
ty `'Y a�P
9 and is the lowest responsive bidder for the furnishing of said Gates parts. Pursuant to this
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11 determination,the Purchasing Manager is hereby authorized and directed to issue an Annual
12 Purchase Order,with two single year renewal options,to Kaman Industrial Technologies for a
13 total amount not to exceed$46,200 as a result of Bid No. F-01-23.This Annual Purchase Order
14 and future year renewal options shall be contingent upon funds being approved in the City's
15 Budget for this service.
16 SECTION 2. The authorization to execute the above referenced is rescinded if a
17 purchase order is not issued within sixty(60) days of the passage of this resolution.
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August 2,2000 ���/oD
I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN ANNUAL PURCHASE ORDER, WITH TWO SINGLE YEAR
2 RENEWAL OPTIONS, TO KAMAN INDUSTRIAL TECHNOLOGIES FOR GATES
HOSES, HYDRAULIC FITTINGS AND BEARINGS FOR THE CITY'S HEAVY
3 EQUIPMENT FLEET.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on
6
7 the day of , 2000, by the following vote,to wit:
$ Council Members: Ayes Nays Abstain Absent
9 ESTRADA
10 LIEN
11
McGR%4MS
12
13 SCH ETZ
14 SUAREZ
15 ANDERSON
16 McCAMMACK
17
18 City Clerk
19 The foregoing resolution is hereby approved this day of
20
21 2000.
22
23 Judith Valles,Mayor
24 . Approved as to form and aty of San Bernardino
Legal content;
25 James F. Penman,City Attorney
26 BY:
27
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August 2,2000