HomeMy WebLinkAbout2015-109 I RESOLUTION NO. 2015-109
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE SUBMITTAL OF AN ON-LINE GRANT
3 APPLICATION FOR FY 2014 STAFFING FOR ADEQUATE FIRE AND
4 EMERGENCY RESPONSE (SAFER) TO THE US DEPARTMENT OF HOMELAND
SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY AND
5 AUTHORIZING THE FIRE DEPARTMENT TO ACCEPT AND ADMINISTER THE
6 GRANT IF AWARDED.
7 WHEREAS, in order to comply with the March 6, 2015, application
8 deadline, the City of San Bernardino Fire Department submitted the 2014 Staffing for
9 Adequate Fire and Emergency Response (SAFER) grant;
10
11 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
12 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
13 SECTION 1. The Mayor and Common Council hereby ratify the Fire Chief's
14 submittal of the on-line grant application to the US Department of Homeland Security,
15 Federal Emergency Management Agency for the 2014 SAFER grant in the amount of
16 $2,332,926. A copy of the application is attached as Exhibit "A" and incorporated herein
17
18 by reference;
19 SECTION 2. The Fire Chief or his designee, if awarded, is authorized to accept
20 and administer the 2014 SAFER grant in the amount of$2,332,926 over the two-year grant
21 performance period.
22
23 SECTION 3. The Mayor and Common Council authorize the appropriation of
24 $2,332,926 in additional grant funds revenues and expenditures. The Director of Finance,
25 or his/her designee, is hereby authorized to incorporate the changes into the FY 2015-2016
26 Proposed Budget.
27
28
1
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO RATIFYING THE SUBMITTAL OF AN ON-LINE GRANT
2 APPLICATION FOR FY 2014 STAFFING FOR ADEQUATE FIRE AND
EMERGENCY RESPONSE (SAFER) TO THE US DEPARTMENT OF HOMELAND
3 SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY AND
4 AUTHORIZING THE FIRE DEPARTMENT TO ACCEPT AND ADMINISTER THE
GRANT IF AWARDED.
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
7 and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on
8 the 1 st day of June, 2015, by the following vote, to wit:
9
Council Members: AYES NAYS ABSTAIN ABSENT
10
11 M`a'RQUEZ X
12 BARRIOS X
13 VALDIVIA X
14 SHORETT X
15 NICKEL X
16
17 JOHNSON X
18 MULVIHILL X
19
C_... 9 c
Georgedn Hanna, ty Clerk
21
The foregoing resolution is hereby approved this ___ day of June, 2015.
22
23
24 R. Carey Davi , Mayor
City of San Bernardino
25
Approved as to form:
26 Gary D. Saenz, City Attorney
27
28 By:' -
2
2015-109
Exhibit "A"
Application Number: EMW-2014-FH-00653
Entire Application
Applicant's Acknowledgements
* I certify the DUNS number in this application is our only DUNS number and we have confirmed it is active in SAM.gov as the
correct number.
* As required per 2 CFR 6 25.205, 1 certify that prior to submission of this application I have checked the DUNS number listed in
this application against the SAM.gov website and it is correct and active at time of submission.
* I certify that the applicant organization has consulted the appropriate Funding Opportunity Announcement and that all requested
activities are programmatically allowable, technically feasible and can be completed within the award's Period of Performance
(POP).
* I certify that the applicant organization is aware that this application period is open from 02/09/2015 to 03/06/2015 and will close
at 5 PM EST; further that the applicant organization is aware that once an application is submitted,even if the application period is
still open, a submitted application cannot be changed or released back to the applicant for modification.
* I certify that the applicant organization is aware that it is solely the applicant organization's responsibility to ensure that all
activities funded by this award(s)comply with all applicable Federal regulations, laws,and Executive Order to include Federal
Environmental Planning and Historic Preservation (EHP)regulations and Procurement regulations as per 2 C.F.R. 6 200.317
through 2 C.F.R. i 200.326 and other applicable federal laws and standards. The EHP Screening Form designed to initiate and
facilitate the EHP Review is available at: hfti)://www,fema.gov/media-library/assets/documents/90196.
* I certify that the applicant organization is aware that the applicant organization is ultimately responsible for the accuracy of all
application information submitted. Regardless of the applicant's intent, the submission of information that is false or misleading
may result in actions by FEMA that include, but are not limited to: the submitted application not being considered for award,an
existing award being looked pending investigation, or referral to the Office of the Inspector General.
* I certify that the applicant organization is aware that the grants awarded under this funding opportunity are provided a
recruitment period,which begins when the application is approved for award. The recruitment period for grants awarded under the
Hiring of Firefighters Category is 180-days and the period of performance automatically starts after the recruitment period,
regardless of whether the grantee has successfully hired the requested firefighters.The recruitment period for Recruitment&
Retention of Volunteer Firefighters Category is 90-days and the period of performance automatically starts after the recruitment
period.
Signed by Thomas P'Hannemann on 2015=03-0t3
Overview
o ganiz u a applying far this grant ,I, _W ve _ th management m. ..
y y nvolved in the _
" of the fire department or
with this application?
:Yes, I am a member/officer of this applicant
If you answered NO, you must please complete the preparer information below. If you answered Yes, please skip the Preparer
Information section.
Note: Fields marked with an * are required.
Preparer Information
"Preparer's Name
"Address 1
Address 2
"City
"State
https://eservices.fema.izov/FemaFireGr ant/fire2r ant/isD/safer2o l4/annlicatio... 3/1 919.015
2015-109
Application Number: EMW-2014-FH-00653
*Zip hel forZIP+4?
ry
*Prima Phone .'Need
`*Email
In the space below please list the person your fire department or organization has selected to be the Primary Point of Contact
for this grant. This should bean officer, member, or employee of the fire departmentororganization applying for the grant that
will see the grant through completion, has the authority to make decisions on and to act upon this grant application.
The Primary Contact, as listed below, is the person for which all exchanges of information will be made relative to the
application; all information provided must be specific to the contact listed.The Primary Contact must be an employee of the fire
department or organization applying for the grant and shall not be a grant writer or a non-employee of the fire department or
organization.
In addition to the Primary Contact information,you will be asked to provide two(2)Alternate Points of Contact on the next page.
The Alternate Contacts must be familiar with the application and must be able to answer any questions relative to this application
in the event that Primary Point of Contact is unavailable. When you are finished, click the Save and Continue button below.
Reminder: Please list only phone numbers and an email address where we can get in direct contact with the respective
point of contact(s). If this contact changes at any time during the period of performance please update this information.
Note: Fields marked with an *are required.
.,_ _
---�rt __ __. . �.__ . : Primary,Point of Contact
*Title IDeputy Fire Chief
Prefix Mr
I First Name Thomas
Middle Initial _ -;P-
*Last Name Ha� nnemann
_
*Primary Phone 1909_384-5286 Ext. Type work
_ .
"*Secondary Phone
1951-733-7593 Ext. Type cell
Optional Phone i Ext. Type Select
Fax
*Email hannemann_th @sbcity.org
Contact Information
Alternate Contact 1.Information
__-on _.. _
Title Battalion Chief _.
_.... .__....
.
Prefix Mr.
First Name Daniel
Middle Initial it _
*Last Name lHarker
•Primary Phone 909-384-5014 Ext. Type work
*Seconds Phone ____.__
*Secondary j909-844 7392 Ext Type cell
Optional Phone I Ext. Type Select
,Fax 1909-384-5281
*Email harker da @sbcity.org
Alternate Contact 2 Information
httDs:Heservices.fema.izev/FemaFireGrant/fit-egrant/inn/safel-9014/anniit-,ntio 1/1?/?()1
2015-109
Application Number: EMW-2014-FH-00653
Title Administrative
Prefix iN/A
First Name Norma
Middle Initial _ --
.Last Name Camarena
Prima Phone � __._. _._ ....._
ry i909-384-5388 Ext. Type work
Secondary Phone 909-384-5288 Ext. Type work
_.
,Optional Phone (Ext Type Select
`Email camarena_no@sbcity.org
Applicant Information
EMW-2014-FH-00653
Originally submitted on 03/0612015 by Thomas Hannemann (Userid: Norma Camarena)
Contact Information:
Address: 200 East Third Street
City: San Bernardino
State: California
Zip: 92410
Day Phone:9093845286X1116
Evening Phone: 9093845287
Cell Phone:9092189797
Email: hannemann_th @sbeity.org
Application number is EMW-2014-FH-00653
Applicant Information
i*Organization Name y t - Cit y of San Bernardino Fire Department
at y nsweied"Combination''abpv0',,W jat i the percentage..ioio Paid/Career
kind of or anization o0 ou lepre tl? P _i
If you a
.of caner membersarlyour_ofgaN�attti?
_.. ._
"TYpe„ofJuris iGtiolh:$efve _.___ fCity
If"Other”, please enter the type ofturjsdtctio serVe� J
_.
In what county/pi 'o--'Us I looateii?
If you have more tharione station;itiNhat, s San Bernardino
,your main station located?
SAM.gov(System For Award Management)
SAMat=i t e I al name of Your anti a Ott a ears to
g l'p
Note.This Information�rnust.mateh your r�jit�if- our'Gity of San Bernardino
organization I6'using the DUN nuoiOrofy0 urjs0lction
What is the legal business atldress 4f yQUr LW 7 s It appears in LAN.g ov?
Note This information must match your SA Vi pr4t!le if your organization is using the DUNS number of your Jurisdiction.
Mailing Address 1 F200 East Third Street
Mailing Address 2
City ;San Bernardino
•State ,California
Zip 192410-4889
iN_eed help_for_DPW
�•Employer Identification Number,(e.g 12,o�1s6789) f
��� 95-6000772
;Note:This information must match your A4 'profile I
Is your organization using the-DUNS number of your No,we have our own DUNS number separate from our
;Jurisdiction? Jurisdiction.
I certify that my organization is authorized to use the DUNS
httns://e-,ei-vice,q.fern,.env/Fema,Fit•eCira.nt/fii-egi-ant/i,n/,,a.fei-9014/,nnlinatin 1/1?/)()15
2015-109
Application Number: EMW-2014-FH-00653
number of my Jurisdiction provided in this application,
(Required if you select Yes;above) _..._
What is your 9 digit DUNS;number.?. ,143532153
(call 1-866-705-5711 togeta DUNS number)
_. _
If you were issued a 4 digit tiumbar(�Uiylfs 4) y our
^. —
1Jurisdiction in addition ptea�g ei1af.it:
.here.
'Note:This is only required ifyou are en & ror tlt[lstrtio 's
(DUNS number and tiaYe a sapara�b4 � YYr
Jurisdiction. Leavette freld'61an{ foria �y
Jurisdiction's bank account or haVao � met;
and bank account separate,frotn YqJyciot qn _ __
_ T 4
�� is your DUNS N�lmber registered i1 v� ell� , es
Award Management;previol�aly(3G .g2 ?r __
* I certify that my,o(90 00006/e t a r gte ,d aitt actt�+e at
SAM. ov and registfation will be rene +a a MI
^' � 'n31 W
coke with Fedoral re ulatiort d9ie t at t e
information submit#e in this aRlatiottsi �t r ,e currtt:
land consistent with My organizatlon's%nttt�!�S/�MfaoV record.
;Headquarters or in Ma Station Physical Address
i"Physical Address - 200 East Third Street
,Physical Address 2
City San Bernardino
*State a
_
liforni
_ a
Zip.._ ;C
..
92410-4889
eed help for ZIP+4?
;Mailing Address
_
_ _ -__
"Mailing Address 1 200 East Third Street
_ .._. _
Mailing Address 2 �
city San Bernardino
State California
92410-4889
zip.. _. IN
held for ZIP+4?
Bank Account Information
(Note. If this is selected,a 4 digit DUNS plus 4 is required if you
The bank account being used as.(Please select Opp ff or71 _
right) answered"YES"to using the DUNS number of your Jurisdiction.
'
!Maintained by my Jurisdiction
,Note. The following banking information must match your SAM.gov profile.
*Type-of bank account_ _ __ _ T _ __ _`Checking
h bank routing:numE�er-9 digit number on the bottom left hand �121000248
corner of your check
Your account number ;4159283308
Additional Information
•For this fiscal year(Federal)is your
jurisdiction recetyinO -
Federal funding from zany other grant pfogra that mPy No
duplicate the purpose and/or scope of this grant request?
_ _
•If awarded,will your"organisation expend M004, 0
in Federal funds during your organl�aUon'a flsGal year?If, eS,
our organization may,be required to',ut�der ib al?A= audit 1
Under the Recruitment and Retentlpri of Volunteer F�efi�ht�rs Yes
Category, reasonable�costs incurfed fof as it Isar%
;eligible expenditure end should be mcded In'the ap'picant;a
proposed budget Please enter audit cos only once in the
Request Details section of the appllcefion m „
- �T M
Is the applicant delinagent on env federal debt? ;No
If you answered 'Yes"to any of the additional questions above,
please provide an explanation rn the space provided below.
We were awarded the 2012 SAFER Grant#EMW-2012-FH-00453, performance period 09-MAR-13 to 08-MAR-15 for hiring nine
firefighter positions. Grant funds are expected to be expended by the end of the performance period.
httnc'//f?CPl'V1f`PC fPmA Gpn\//FPmAFIr'P�il'ant/firPal'Ant/1Cn/CafPi'O(lldlannli�atin '2/17/x(11 S
2015-109
Application Number: EMW-2014-FH-00653
Applicant Characteristics(Part 1)
•Are you a member of a Fire Department or ar�thgrjzed Yes
'representative tive_of a fire department?
is! application ebmspltotEnd e(obn la=�bkf�e
,Department or oanza,1on celt4 e
al ire,
No
government which is{solely ro
ss o
fires on Federal property? <
Please indicate the=# a of common
�• _.yp - Ity yowl RrPa(tfQtl
serves Suburban
- _
What is the square mileage of yourtfitst=�du r spy a afea?
Primary/First Due Respo 'id A, rea' is ngteo r p
proximate to a fre or rescue feci�ity aid, 9ret�ll+ �d fly the 81
personnel and app'arsus ffo that�fciht r jn th ' Y f a f(re
.or other emergency'arid does'not Include dall}v 0 r ssoe�,
population surges:
j What;percentage of your primary respons ,atea Isroecti~d� 193
,by hydrants?
i Qoes your orgarnzation protect crlttca!lnf►etl uctge4 Yes
If Yes, please describe the crltJeaM lnfrastructiare protcted
,We have two major full service hospitals,both of which are mid-rise buildings. We have two interstate highways within our
boundaries and a major railroad corridor for rail traffic into Southern California from the eastern half of the nation.Along this route
are numerous underground fuel pipelines.We are the county seat for the nation's largest geographical county,with all of the
,accompanying infrastructure(Courthouses,jail and sheriffs headquarters, and numerous County government buildings).A new
:high rise courthouse has recently been completed in our downtown area.We provide service to several California state facilities
,including a CalTrans regional high rise office, California State University San Bernardino,San Bernardino Valley College(junior
'college), California Highway Patrol regional office, and Patton State Hospital for the mental ill.There are eleven high schools,
ten middle schools, and fifty elementary schools within our response jurisdiction,We provide fire and ARFF protection for our
airport, San Bernardino International Airport.Although it currently does not have regular passenger service numerous aircraft
companies use the facility for training, testing and repair of aircraft, as the runway is one of the longest in California. California's
,aqueduct water distribution system has a portion of the pipeline network located in the northern section of the city and delivers
Water to area reservoirs through a 12 foot diameter pipeline. There are also numerous city and privately owned facilities that
provide utilities, phone technological,and other essential services to the public
Percents es in three
answers,below mast sum up to 10Q%)
How much of your pnmery rep4{1s�eCe isT ecrrult�re, 30%
+ildland,open so"paceivir undeY.sipped properties?;.
-- -- - _
j•What percentage of yr_o prtrJary�re;pon;as area!s_for �32 % _
,commercial and industrra�purpose?
�•What percentage of-.your primary responseIat'ea is used for 138
,residential purposes? i
How many occu pled structures(conmercral,glpdustrlj,
>�, r,a
residential,or ins 11)in !our primprrotse atea are
more.than three(3 i to`ries tall?Do nod=1nc�r e Stru°at res 20
��uhieh are not r @gularly;4ocupiod guchasilos toy►rers;
steeples,etc.
�•What is the permanen#resrdEnt�opltlo of yopr 219288
Primary%First-Due',Resbmie; vie Ior=it ns cc tidh.-Sdrved? j
'Do you have a see os i�al increLase lri aQpO)at1o ? �No
If Yes what is,your seasonatincresse in pQpt?IstiQif?
-._,.
•How many stations are operelO,'%y,your orggn,� etion,, X11
j•Please,ir)dieate if your department h'as a,fQmial
- _.. .
automatic/mutual and agreement with,ajnothr in or fire
department and the ty pe of agreement,ft,te>f)s'ts,. ;Both automatic and mutual aid
_.._._..._ -_ __.__ .. __.. .. _.
What services does your organization provide?
Advanced Life Support Forma INear-Ro und Fire Prevention Program Rescue Operational Level
Airport Rescue Firefighting(ARFF) Haz-Mat Operational Level Rescue Technical Level
Basic Life Support Haz-Mat Technical Level Structural Fire Suppression
Wildland Fire Suppression
httn�://eService�.fPma.anv/FemaFit•eCTt•ant/fil•PSSrant/isn/cafPr�fl14/annliratin '�/t�/�ntS
2015-109
Application Number: EMW-2014-FH-00653
Active Firefighting Staff, use these definitions to answer the questions.about"tirefigbtel positions.
g 9
Active Firefighter Position I An individual have 0g the, _
legal and reponefbilityo engage in fire suppression, being i
employed;by a fire department of t>pn�pify,„clrinty9r�f�diatrtet, I�emg engaged in the
prevention,col�trol,and extigiaiTlgfrEd�/ f r3ptfflgr to emergency situations m which
life,property,or the environment is a{fsi� t�t ir) vt Ernst pe trained m fire suppression, but
may also bg trafied to merg nC ;r» {d a�ca e h dQ s nafenals -_ar iiess, rescue`techniques,
and any other related duties provided bythe�re depai'rt�snt ,
Fun-time Paid Firefighter a e und�� 7af ,40 hours"per
Position week, 52;weeks per year.) The`prpgrainE�hffe e l asp csonslder fuming tffesharing of afu
ll-time
position with sufficient futification A�jop� a opos�t)onts afulhtime'positidn that is;ocoupiedhy
more than one ,srson ,
P ,
Part-time Paid Firefighter the fire station whether or not the
Bart fime paid firefighters receive ay being pn��1tYt y
Position
yes and to an al'rms The ma or m trot ieceiveenefs.
p Y a Y a
Volunteer Firefighter Volunteer firefighters receive no financial corgpe taefion for the services other:than lifelhealth
Position insurance,work erscompensation insurance,and/oratipe(tdpercall.
SAFER intends to improve orrestorelocal fire departmen;;' taifitgand, elpylntca �bihties so.#hey may more:effectively
respond to emergencies With the enhanced or restored s ng a � r nt %erp,,p+p�n`setRp be red ucedsufficiently
Viand an appropnate.number ofy#tainedpersonttel wi�fs � .�erb� t t tr> d � cen��T f4114VVrgques{ions, �e�Iesigned to
help us understand,the stafhrig ohac) es that have o�cci�rred in your epartman over hepast several y mrs-`and how the grant will
;assist in restoring your,staM6 levels
We the following definitions when completing the table below
Total#of Operational Career Prsoonel thie Hamper re`resents the tofal nttber 4futhQrfzed and fundedactive,full
;time uniformed/operational career posfbQrt$dempi9ye�byour,.departinant on the dates.lndicated (Note;only operational
positions—including operational officers should,beincluded)
#Operational Officers of-the operational career positions indicated in the"'Total ,of Operational Career Personnel"question,
how many of those serve in operational offtcerrlgvel(botti,conjimai�d�n�campapy)p4$tfons?
. . '{ 5 = r.
�#NFPA Compliance—of the"Tote( of Operational Career Rerson0el"irltcatr ,,,,ito+�rrlsny are ossigned�to field or response
apparatus position's'that directly su porta�'e ctepartment'a of tf a� a ylrit i ,; A(71:0 (Section 5 2 4 2 Iii tia[Full Alarm
Assignment Capability]or NFPA 1720.'(Section 4 8 Staffing and Dap( ytpenf)? ote Of tiers shQUld only be included in this
number if they directly support the department's compliance with NFPA fi710 or'NFPA"1720 comphanee)
Note: The number of t areetposftlo»s m any of these fieids'0,00 include q positions which are Job,shared,Job-shared positions
will be counted as one(1)regardless of how many personnel°fill:those positions. '.. -
For more information regarding these standards please see the Funding Opportunity Announcement or go to
www.nfpa.om/saferactarant
Total#of Operational #Operational #NFPA
Career Personnel Officers Support
*Staffing levels at the start of the application period 123 48 122
*Staffing levels at one year prior to the start of the 134 50 133
ii application period
i *Staffing levels at two years prior to the start of the 134 50 133
application period
* If awarded this grant, what will the staffing levels be in your 123 48 122
department?(Whole Numbers only)
*Please provide details on the department's existing staffing model(Le., number of shifts,number of positions per shift,
contracted work hours, etc.)
The Fire Department operates three shifts with 13 captains per shift, 12 engineers, 13 paramedic/firefighters and 2 battalion
chiefs all working a 24 hour a day, 56 hour work week.Administration operates with a Fire chief, Deputy Fire Chief, an Arson
Investigator, a staffed prevention bureau of six prevention officers and a supervisor,and ninimal associated administrative staff.
Does your department utilize part-time paid firefighters? No
httns://esei-vices.fe,ma.gov/FemnFil-eGi-ant/fii-egr ant/i-,n/-,,qfet-9.n14/anniir.ntio 11/1
2015-109
Application Number: EMW-2014-FH-00653
If Yes, please provide details on how the part time trefi hters are u3sed wathl►1 yoy,depaCtmen#to include the number of part-time
firefighters, the numt eC of full time, NF A compliant pgsltions these paFt tli a )efi )tteCS;occupy,if applicable,and how they are
scheduled to meet.your staffn0 needs
Does your department utihz_e reseryQ%efjefpid,f)f eg fs4 jNo
if yes, please provide details o`n tlowteSa/ lefjfe bets are, ad yw�nror departmentto include the number of
reserve/41ef. firefig)1t Cs,the numb .o ,
f f f SPA corpiia6t positions these park klrne firefighters occupy, if applicable,and
how they are scheduled
At the'time of application,how many ac ye.volunteer l0-
firefighters are rn,your department? I
I'•if awarded this grant, how riiany active vpliihteer fireefs (0
will be in your department?
•Do you currenily'report to the Nationai'Fie0ricidertt RepQrfing es
,System(NFIRS)?
Applicant Characteristics(Part II)
2014 2013 2012
What is the t _. . � _
, our urlsdict;o total,, of fife,relate �y; an faahties J#t C
j n over the lastthree aalenidar,years? i 3 0 2
��Whit is the total nuber ofre !� s art y#QUr 1 0 1
ju isdiction,over the)001.`three;cale
•What is the total nu►>ilber of line`ot "r#�lalitt <in 0 0 1
U nk# xS ' 33
your)pd0lictianoverthelastt
What.is,the total number of Une gf r ��� 48 39 60
your jurisdiction,over,the last threw ce a eer§?
What is our departrJ�el�t's o e a h, " "a`'�, Cs peg
( Y ''P ,' ? rq R 32273634
maintenance of appartas,e }laf � � tY
costs; purchasing expendable iterrl ,a ) 9r � � � t; Budget: 27740235 Fiscal Year: 2013
time of application)fiscal year and fof+ epee q
fiscal ears?-Please`! d ca e_in the teTfi , c fa'Budget: 32122053 Fiscal Year: 2012
y t QF Budget: 36558236 Fiscal Year: 2011
budget figures wh0`4c I year that atSo�pe toz t
What;percentage of your operatirlg � s ' ?d0 184%°
personnel costqoalory, bepefits,owe i e cots,e ;
,•Does;your department have:any rain 'day,funs�jakr)y day;,' ..
reserves,or emerge'
ney funds?
If y®s,whale isthe kotal amount curr`eQtly sct` ide?
What percentage of your annual operating budget,is darlved from htttpr numbers niy,percentages must sum up to 100%
Taxes? I9%
;Bond issues �0
;Grants?� -
;Donations?, i0%
;Fund drives? 0
Fee for Service? 13 /o
_ ._ _.... ..._.. __ .. . ..__ . . _ ...._.... _._
0 /o o
.
If you entered a value into Other field(other.thait Ar;pl000
explain
How many frontline.'vehicles does your org ni�a gnE hays tin each of the types„or classes of vehicle listed beiaw that respond to
first alarm assignments m support of Nl=E3 17t1Q/1 0?YoY,mus in It y+hlcl s t� t alq laased gr oln.lon term loan as well as
any vehicles that have;been ordered orothervfs�e currently Undar cunt( c.foinihse or(ease by your orgarl�zatign.but not yet
in y our,possession. It,you,have multiple v$hicjes,ofytlae same type,w rc hake a diff�tsntriumber ofriding positions,please use
the"average”number and provide additiotia�l information m the text to'x provided`inter numbers only and enter 0 if you ado not
have any of the vehicles below.
.. _..__..... .m...� . . -----------
Total Number of
Total Number Filled Riding
Total Number of Available ! Positions
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2015-109
Application Number: EMW-2014-FH-00653
of Frontline Riding Positions per Frontline
Type or Class of Vehicle Vehicles per Frontline I Vehicle
Vehicle per first alarm
assignment
Engines or Pumpers,(pump ng pap aJ r o t76p gpr>a or greater
Viand water capacity of 3Q0 #
gallons orlrl4o� 11 4 3
__.. _____ p .�..Qam Paper,cA�sf PI►�psr . �
Pumper Pum erllanker RescuelPum er F
fType I or Type II Engine Urban Interface
iAmbulances for transport and/or emerge)��y p Pone , 0 0 p
I`fankers or Tenders{pumping,capacity Qf lest 744 .galons per 0 0 ( 0
Minute(gpm)and water capacity of 1,000 gallons ortilpr,)
-t
Aertal Apparatus:
Penal Ladder Truck,Teles'coping,Articulatl%Ladder T*Qko�l?l lfo m,Tiller" 2 5 3
11
?
,Ladder Truck;Quint,
'BrusFilQuick attack{�u►ppmgscapacfky of less t>tan 7so$p'gr1� vgfeF
;carrying capacity of at least 3Q0 gi�llep�)
Brush Truck,Patrol Uni{,(Pickup v{I S ltl Unit) �iickackir)tk�"Mini Pumpr, 5 4 3
�Y,Pe III Engine,TYpe IN,E,ngine,Type=V•Enaine Type�/1 Engins„Type,Y�1
Engine. r - - i
`Rescue Vehicles
iRescue Squad,Rescue(t ght Medium Heavy),Technical Rescue}Vekitrie, 1 1 4 0
Hazardous Materials Unit``
;Additional Vehicias I � - _
GEMS Chase Veh,Jcie,Airl�i�ht Unit,r�ehabun�ta= b �� T��n csl I
�Suppot#(Comrjlar2t! Opeltional"SupporUipr �seert(e $ ya�ee 3 4 0
T'nick;ARFF{Aircrag Rescue Firefighting),Cgr���n��l�lo,�ile Qd�tmunir�tl4rjs
�Vehcte i
iPleas�usethis comments section tfYot?�I:�,�t,to p��+�any.
additional information uNifh regards to;il�e Type or 4�a>3sTo I
VVehicle section above.
Department Call Volume
2013 . . 2012
__. . . .
How many responses per year by category?{Enter whole numbers only.try have-no cslts fQr any;of the"categores Enter o)
Structural Fires _ ..206 (182 1255
;False Alarms/Good Intent Calls 1765 j 1567 468
_ _.
;Vehicle Fires 175 1173
g
Ve etation Fires 156
168
EMS-BLS Response Calls 0 �Q........._ f o55
EMS-ALS Response Calls 124434 (23418 21990
EMS-BLS Scheduled Transports 0 i_0
0
.EMS-ALS Scheduled Transports 10 (p p
Community Paramedic Response Calls 0 lb 1 0
Vehicle Accidents w/o Extrication 2115 !2092
1050 -"
Vehicle Extrications 2 _.
,Other Rescue .44 31 i88
Hazardous Condition/Materials C 1365 356 289
' Calls alls 1..540 - (
'service _ 444 1418
;Other Calls and Incidents 1655 1510 24
Total 30483 1128933 125012
How many responses per year by category?(Enter whole numbers only.If you have no calls for any of the categories,Enter 0)
What is the total acreage of all vegetation fires? 130 i 119
.149
How many responses per year by category? Enter whole numbers only,If you have no calis foran Y g
of the cats ories,Enter 0)
In a particular year, how many times does your
organization receive Mutual Aid? 23 i 44 27
In a particular year, how many times does your 52 158 26
1ttps://eservlces.fema.Lyov/FemaFireGr,qtlt/ftrPS,rant/icn/cafPr71114
2015-109
Application Number: EMW-2014-FH-00653
organization receive Automatic Aid?
_.. I I
In a particular year, how many times does your !126 148 119
organization provide Mutual Aid?
.........
In a particular year, how many times does your 160 (68 55
organization provide Automatic Aid?
Total Out ofOthet Mutual '
al/Automatic 8
Aid responses, how
many were structure fires? 261. 43 i X27
( 6
Request Details
The activity for your organization is listed in the table below.
Category Number of Entnes Total Cost �l
Hiring of Firefighters 1 2332926
_ Nirtng of Fireflgf2te�s
* 1. Select which line'item below best deeorJpes your orgahi anon a e FAA tartdard you are attempting to meet
NFPA,Requirements
I! NFPA Standard
(see the Funding
Check Opportunity Department Demographic Assembly Response Frequency of
f
I' One Announcement for more I Characteristics � Staffing Time Time
detail regarding these
standards)
X 1710 Career j With Aerial 15 8 min 90%
c
1710 Career Without Aerial 14 8 min 90%
1720-Urban Urban Combo/Vol ' 1,000 pop/square 15 9 min 90%
mile
�. .. _. 500---1,000 (
1720-Suburban Suburban Combo/Vol pop/square mile 10 10 min 80%
<500 pop/square o
1720-Rural Rural Combo Nol mile 6 i 14 min 80%
j 1720 -Remote j Remote ComboNol Travel>8 mi 4 n/a 90%
*2. In your best estimate,with your current>staffinglei els and without.
;having to use overtime to fill the vacant positions, how oftem�oes your
11 department meet the NFPA assembly requirements as indicated�ri the:table.
above for the department's primary/first due response area?.` Never(0%) Helg
;Retention Only Appicants::should anawerthis question 94 you would V,
the layoffs had been executed,prlor to the start of the application pe.nod_.
*2a.With the additional or restored staffing requested rn this-application, how
,often do you anticipate that your department rivill meet the NAPA assembly' Never(0%} Help
requirements as indicated in the table above?
3 Given your current staffing levels,without using overtime to fill vacarit.�(
,positions, and given the number of structure fires indicated in the
"Department Call Volume"section of:your application;what Is the average
actual staffing level on your first arriving engine company or vehicle 3
capable of initiating suppression activities?(Up to one decimal i.e.,2.5)
Retention Only Applicants should answer this question as you would IF the j
layoff's had been executed prior t the start ofthe application period.
*3a. With the additional or restored staffing requested in this application and j
given the number of structure fires indicated in the"Department Call Volume"
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Application Number: EMW-2014-FH-00653
section of your application,what will be the avorage actual otaffing level on 13
,your first arriving engine company or vehicje capable of initia In ,suRpress",
activities? (Up to one decimal i.e.,2.5)
The application period opened on Jan 26th,2015
and closed on Feb 27th,2015. Human resources to
screen applications for minimum qualifications.
EMS skill testing, mechanical aptitude testing,and
oral interviews scheduled for April 6th, 2015.On
�PPpril 22nd, 2015 pre-employment backgrounds will
(start. On June 22nd, 2015 training tower starts. On
mgust 1st,2015 probationary employees report on
*4. Briefly describe the departments hiring"practices and timelines. shift.
--,Recruitment efforts include participation in job fairs,
recruitment flyers, and advertisement of position
openings and application procedures.To the extent
practicable San Bernardino City Fire Department
strives to;seek,recruit, and hire members of racial
and ethnic minority groups and women to increase
their ranks within our department.
*5. Is your request for hiring frefighters based on a,rrs analysis ondJor a
;staffing needs analysis?" t �No
,5a If)es,describe bow the analysis,vt!as egni �icids
�*6 If awarded a grant for hiring addittop,,al tire�ighere �!�1 you p�e'j:h�em
ith an ent `level h sical�'i a 9►�� er., t� � ��� �� � r'
No, but will provide other physicals not to NFPA
�Comprehenslve Qccupational Meiclrvgf5itol�Fir$ parp '2�U 1582 specifications
Edition Chapter 6? z
*7. Do you currently provide anneal medicalf phystr,�l e�emsrrf�ccorda�ce
with NFPA 1582, Standartl on Compfehenorve Qixitlpatir�n> I Medical
E-
Program for Fire Departments 2003, ditlon,.Chapten�? No
=777 7
*8.Will the personnel,hired meet the'rrirtimum jocal=or State E IS"ttairneg ' "Yes
;and certification requirements,as designated py yorar agency?
.._
ire
r it, and hiire members of acialtan Seth is inor tero pap i agile, See
Y Y p e
Y 9 s artd� omen t4 'Yes
increase their ranks within your tlepaltment?,
*9a. If yes, explain what efforts your department hasrmstltutiee afld how
'successful those efforts have been;
If no, explain what polcies.anid Pro,cedures the department vjill implement to ;Recruitment efforts include participation in job fairs,
assure that, to'the extent possible,you will eaek, recryif,an hire minorities: �recruitment flyers, and advertisement of position
and women if awarded this grant: openings and application procedures.
elf additional space is needed f or'you.;r response, please include It in,the
Additional Information section of the apphcatlon lyarr„ative;'
10. Does your department currently have a policy enstirtn�'that positions”
filled under this grant are not discriminated against, or prohibited from; (Yes —
engaging in volunteer firefighting activitie,.s"in.,001 r'lunsdfetlon 11,ng off- , ,)
duty hours?
* 10a. If yes, explain ghat efforts your department has instituted aridhovu
successful those efforts have been. (The City of San Bernardino does not prohibit
engaging in volunteer firefighting activities in other
If no, explain what policies and-procedures you vvill'implernentto assure"that,Ijurisdictions during off-duty hours. The Fire
to the extent possible,this requirement will be met. Department has policy that provides for such
activity and allows it as long as the activity does not
If additional space is needed for your re"sponse,"please include it in the lconflict with the employee's duties with the City.
Additional Information section of the application Narrative.'`
__..._. _ - _ _.echo .
* 11. Does your department currently:have a'policyin place'#o recruit and hire,
veterans?
�4s long as applicant meets the minimum job
11 a. If yes, please provide a brief description of the policy in place, description,the civil service board will then give
'preference points to individuals who are veterans.
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2015-109
Application Number: EMW-2014-FH-00653
12. Is it your department's intent to sustain the positions filled,under this ayes
.grant after the completion of the period of performance?
Since 2009 the Fire Department has lost 46
position due to the extreme financial situation the
City of San Bernardino has been dealing with.
12a. If yes, please;provide a.brief description;on hoW the poitloha vYil(4be Losing additional position will result in the further
sustained. reduction of responding unit.We have every
intention to sustain the positions filled under this
;grant,but due to the bankruptcy the City is going
jthrough that may not be possible.
Budget Item
F*What type of position is being,requested in,this budget hrt'Qtter ?, , Hiring firefighters into positions that have been lost
due to attrition(retirement,voluntary separation,
termination)prior to the start of the application
(period
requires�ranteQs to rr�aiptatn ahetrs��a ,� g, ,� � � � � � ►�9
,the par'iQd of perform�n�e of the g�r� e � , �� ;
departrr�enthave the support of your o er�� �° �_ ,
j t ; fy
In order to ensure that there is a clear Odrsi �,,�, ,
iobUOat_ions of a SAF'R grant'aff ���
!committed to f0lfillin9 ttlose requtrem t iR n ,#. a
are requesting a letter from your goVernirlg l�q�ty s t th (IcQtllttto
,the above requirement:
,,The letter should be prepared on your gov rnil�g ead'nd
`addressed to:
Catherine Patteyson, Branch Gtt(sf
Assistance;to Firefighters C3rants Brah4ch
DHS/FEMA
800'''K Street NW, allstQp 329
Washington b6`2647",2.3820 ,
'If you have received the letter;you�may ael Qt 'Y
and .plf fQQS wtri�t be acc+ap�d)1f t�Qt intro.,dohsr sttbmiftngtf , � r.
Will be piaviol6d once the aplicatiQn[ sbmlcd,
How many full time,firefighter positions,IRcitt*g rob shards, ere Yeu j
requesting?
reqhQuqe?�asetpisnpt g li cppa o;ttiso oi n ttr ope ne snetlWd ss r<dt ee r,c'e rt try�,re Q it,
tt4t1v,eo,r itetfltllVg
ar�ttlNote;Applicants na
egores can r hsubcat ffe a Q
off, received official' f on
prior to the etar of t in 0-117V
-
d rl,0
pP ortuhi
O Announcelneht NQtB if t epos i s beI gyCeq ested v ere not
,, tY . .
lob-shared when the posltionawas vacated, then you:v ��t�not°be eligible toJop=l9
'share these positions If awarded.
j'Full-time"is considered 2,080 bours;or m re worked per year and entjt(es
the employee to receive benefits earned't? tare of er fultit;m en►pRYP®s m
the organization "Job=share"is the to ar,4 10,P,Q escfibe the hir(ng of fore
than,one person toll one full=time postl;+Qnr#tir pb$►tl4ns are(eaa than
;080 hours per year.Often parttinie`QrrtpJp�res donot`earr)benfi,ts or.do
not earn them at the same rate or level as full time employees
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2015-109
Application Number: EMW-2014-FH-00653
If you are requesting to fund a jtor .` a# fl pe"'shared"by
more than one individual(I,e,fob>;hired) le i >r 9 �ny
t 4
to d
individuals will 611-tha(popltion, how tai yuyit
s , .:
provide an explanation+as.to whyitlie,p�tF
Whether or not this position is current ydi �br 4�
to
For applicants who are app�Yin �f'"t�tto0�
activities, if the positions being rqges , t s `
position was vacated, then,you !ilk,'�lQ @i ) jjlle"f ' re#�t poslios
f awarded,
Benefits
Salary:$836
Q6
i*What are the anticipated two year c sis por regtte?ted pootttgn.
Cost. $44548
►�Year 2 $85696
iSalary:
=YYYear 2
$45364
qenefits:
;Budget
Hiring of Firefighters:
There is a two-year period of performance for grants awarded under the Hiring of
Firefighters Category. Should the actual salary and benefits costs submitted for
reimbursement exceed awarded Federal funds the granteewill be obligated to pay 100
percent of those costs. Therefore, please be sure you have provided accurate salary
and benefit information and have confirmed this information with your Human
Resources and/or Financial Office.
If you want to change any of the budget amounts on the matrix, you will need to
update the salary and benefit information on the previous Request Details screen.
_- ---
Budget Matrix
First Second Total
12M60 tfi:Period 12 MorithPeriod
Be n fi nel j752,454 !771,264 1,523,718
e...s 1400,932 1408,276 809,208
Total: 1,153,386 1,179,540 2,332,926
Total Federal Share 111,153,386 ;1,179,540 12,332,926
Narrative Statement for Hiring of FireFighters
. . . _... .. . ................._..-.... ..
* Element#1 -Project Description (30%):
*1a.Why does the department need the positions requested in this application?
We were awarded a 2012 SAFER grant which allowed us to retain nine(9)firefighters.We are applying for the 2014 SAFER
grant to retain these positions.The nine(9)firefighters retained through this grant will maintain staffing levels on one(1)first
response fire apparatus with three personnel. Due to firefighter staffing cuts in 2014 our department was forced to un-staff one(1)
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2015-109
Application Number: EMW-2014-FH-00653
'responding fire apparatus and reduce another from an engine company with three(3)responding personnel to a paramedic
,squad with two(2) responding personnel. We have projected that we will have to eliminate at least one responding engine
company if we do not obtain continued SAFER funding. This will have several negative impacts within our department. Response
Mime will be increased as other units will need to respond into the uncovered districts due to this un-staffing.As units are out of
'district responding to calls for service in adjoining districts,the domino effect occurs where units are responding from one end of a
!district to the other. Some districts have large geographical areas and this response model will have a negative cause and effect
regarding response times. In some areas of the city there is a seven minute response between stations. If units are opposite ends
'Of their respective districts, a call coming at the extreme other end could create a fifteen minute response time, This is well
'outside recommended NFPA 1710 standards.
I
�*1 b. How will the positions requested in this application be used within the department(i.e.,4th on engine,open a new
;station,eliminate browned out stations, reduce overtime(provide additional details as to how this will occur))?
IThe nine(9)firefighters retained through this grant will maintain staffing levels on one(1) first response fire apparatus with three
i(3) personnel. The positions requested in this grant will be used within the department to hire firefighters to refill positions lost due
to attrition (retirement, voluntary separation,and termination). By hiring these positions,a reduction in overtime will occur and
prevent permanently losing the positions to reduce costs.
*1 c.What are the specific benefits the positions requested in this application will provide to the department and
community?
,Our suppression personnel play a key role in our Community Risk Reduction Program.They conduct fire prevention inspections,
participate in public education programs, and conduct building pre-planning of high risk occupancies.All of these services would
!suffer with the loss of a responding engine company.All of our responding emergency units also provide Advanced Life Support
�(ALS)service to their respective districts.A loss of one unit could have the impact of extending our response time to some parts
Hof our city to 15 minutes during our peak call periods.Our fire department provides protection to all of the critical infrastructure
that lies with its boundaries. Our department is having to cope with budget reductions and feel that a further loss of responding
personnel would be devastating to our mission of providing adequate fire, rescue,and other emergency response protection(s)to
Ithe members of our community and critical infrastructure the fire department protects.
* 1 d. Please describe how the awarding of this grant would enhance the departments ability to protect the critical
(infrastructure discussed in the Applicant Characteristics section of the application.
;Our fire department provides protection to the entire critical infrastructure that lies within its boundaries. We have two full service
;hospitals,we have two interstate highways within our boundaries. We are the major railroad corridor for rail traffic into Southern
;California from the eastern half of the nation.Along this route are numerous underground fuel pipelines.We are the county seat
Ifor the nation's largest geographical county,with all of the accompanying infrastructure,including a new high rise courthouse in
'our downtown. We provide fire and ARFF protection for our airport, San Bernardino International Airport,Although it currently
!does not have regular passenger service, numerous aircraft companies use the facility for training,testing and repair of aircraft.
!The airport is also home to the a U. S. Forest Service air tanker base, which is staffed full timed uring the fire season. Lastly,we
':.provide ARFF protection on a as needed basis to support their operation.
*Element#2-Impact on Daily Operations(30%):
W
* 2a. How are the community and the current firefighters employed by the department at risk without the positions
requested in this application?
,San Bernardino City's filing for Chapter 9 bankruptcy protection and subsequent economic hardships led to the reduction of 46
Fire Department positions since 2009,which included 34 Firefighter positions, six(6)Engineers, three(3)Captains,two(2)Chief
Officers and one(1)Training Captain.The elimination of the 34 firefighter positions, six(6) Engineers and three(3)Captains has
resulted in six fewer engine and truck companies staffed at appropriate levels as identified by NFPA 1710, the un-staffing of an
engine company and the reduction of another engine company from a three person engine to a two person paramedic squad.
2b. How will that risk be reduced if awarded the positions requested in this application?
Fewer personnel on our engine and truck companies along with the reduction of two(2)engine companies equates to delays in
attacking structure fires, resulting in increased dollar loss rates and the potential for increased mortality rates due to fire.
Furthermore, the City of San Bernardino is located in one of the most active wild la nd/interface zones in the country, with a history
of devastating wildland fires that have burned hundreds of homes. By maintaining our staffing through this grant and preventing
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2015-109
Application Number: EMW-2014-FH-00653
further reductions, the fire department's ability to launch effective, early attacks on these fires will reduce the chances that they
will grow beyond our capability to control.
*2c.What impact will the positions requested in this application have on the departments NFPA compliance,if
awarded?
The elimination of 34 firefighter positions has resulted in six(6)fewer engine companies staffed at appropriate levels as identified
by NFPA 1710, the un-staffing of an engine company and the reduction of another from a three person engine to a two(2)person
!squad. The funding from the 2014 SAFER grant will be used to keep one 3 person responding unit in service. The 2012 SAFER
,grant is expiring at the end of this fiscal year and has been used to staff one 3 person unit.If continued funding measures are not
obtained, the department may have to cut this responding unit which will increase response times for the remaining units.As
'described earlier, response times can increase to fifteen minutes in some districts within the city.This is well outside the response
,standards identified in NFPA 1710.
i
*Element#3 -Financial Need(30%0).
*3a. Please provide additional details on the departments operating budget,to include a breakdown of the budget,as
indicated in Applicant Characteristics section of the application.
As a result of significant economic downturn and subsequent filing of Chapter 9 bankruptcy protection, the City of San Bernardino
;has faced budget shortfalls in the millions of dollars over the last several years.While tax revenue generating has increased
slightly over the last year it has not been enough to overcome the significant financial shortfall the City of San Bernardino is
dealing with through bankruptcy. The City also continues to have local businesses shutting down,and a local unemployment rate
'of 16%, according to the California State Employment Development Department. In 2014 we were asked to reduce the fire
department operating budget by$1,800,000;this resulted in the necessity to un-staff one (1) engine company and reduce another
engine company to a two(2)person paramedic squad. If we are unable to maintain ourstaffing through this grant we will be
;required to un-staff an additional engine company in order to remain within our budget.
*3b. Please describe the departmentls budget shortfalls and the inability to address the financial needs without federal
;assistance.
The City of San Bernardino filed for Chapter 9 bankruptcy on August 1,2012. During the last seven years, the city has cut all fire
companies from four person to three person companies,as well as made cuts to management personnel. These management
;cuts included the Fire Marshal position,the Disaster Preparedness coordinator, a Training Captain, and a Division Chief of
Training. The Fire Department budget continues to be cut as the City prepares its plan of adjustment to exit bankruptcy.These
ccuts will inevitably end up in emergency service reductions to the citizens of San Bernardino. The City of San Bernardino cannot
address the current financial needs of the Fire Department without relying on federal assistance of the SAFER grant.
* 3c. Please discuss other actions the department has taken to meet their staffing needs(i.e., state assistance programs,
,other grant programs,etc.).
In order to remain within the fire department operating budget approved by the city,we have attempted to reduce overtime costs
by filling vacant positions. The fire department is currently working on establishing a newhiring list. New fee for service studies
'are being conducted by city staff to be incorporated into the plan of adjustment and exit bankruptcy. In spite of this,the fire
;department will be forced to delete nine(9)positions if a new SAFER grant is not approved.We have not found any other funding _-
opportunities to assist with maintaining personnel.
*Element#4-Cost Benefit(10%):
* Please describe the benefits(i.e.,anticipated savings,efficiencies)the department and community will realize if
,awarded the positions requested in this application.
,Due to the continuing deterioration of the City's economic condition and the subsequent reduction in staffing,the positions funded
through SAFER have been used to keep a minimum of three(3)firefighters on responding fire apparatus.This has allowed us to
keep fire and EMS response units in service that would have otherwise been eliminated had we not received the previous grant
;funding. Keeping these units in service has allowed us to make progress toward meeting NFPA 1710's recommendations for
response times and the total number of personnel on scene of fire and EMS emergencies. We currently send additional units to
achieve NFPA 1710 recommendations. If it were not for the previous grant,we would have more than likely had to out additional
three person engine companies. Taking additional engines out of the response plan would have increased response times up to
15 minutes in some areas due to the distance between fire stations.
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2015-109
Application Number: EMW-2014-FH-00653
Element#5-Additional Information : If you have any additional information you would like to include about the
,department and/or this application in general, please provide below.
!The City of San Bernardino is in desperate need of additional funding measures to continue EMS and fire protection at our
'current levels. The hiring of nine(9)firefighters will assist in increasing organizational and operational efficiency.An obstacle we
fare still facing is the financial solvency of the city. The immediate goal of the fire department is to keep our current number of
,engines, trucks, and paramedic rescue squad in service.This grant will assist us in achieving this goal. Future goals as funding
;returns will be to re-open a closed fire station with a three person engine company and re-staff a three person engine company
;that is currently staffed as a two person paramedic squad.As the financial outlook of the city improves even more,the fire
department will consider ways of improving staffing models to reflect the requirements of NFPA 1710
Thank you for considering the SBFD and City of San Bernardino as recipients of the 2014 SAFER grant.
Hiring Narrative Supplemental Information
Supplemental Information
1. What is the rate of unemployment of the community,within the department's first due response geographical area,over the
last three (3)years?Please indicate using a percentage and in the text box next to each of the rate percentage, indicate what
year that figure pertains to.
Rate: 13% Year: 2014
Rate: 15% Year: 2013
Rate: 17% Year: 2012
2. Has the department filed for bankruptcy(Chapter 9, Title 11), or has been placed under third party financial oversight or
receivership within the previous three(3)years?Yes
2a. If Yes, please discuss.
The City of San Bernardino filed for Chapter 9 Bankruptcy on August 1, 2012;we were the third city in the State of California to
file for bankruptcy that year.The City had a$45 million budget deficit for fiscal year 201212013,and several millions in
outstanding debt. The City will presenting their plan of adjustment to the bankruptcy court on May 29th, 2015.
3. What is the median household income of the community,within the department's first due response geographical area,over
the last three(3)years? Please indicate the dollar amount and in the text box next to each amount, indicate what year that figure
pertains to,
$38000 Year:2014
$38000 Year: 2013
$38000 Year: 2012 -
"4. What is the poverty rate of the community,within the department's first due response geographical area,over the last three
(3) years? Please indicate using a percentage and in the text box next to each of the rate percentages, indicate what year that
figure pertains to.
Rate: 31% Year: 2014
Rate: 31% Year: 2013
Rate: 31% Year: 2012
S. What is your municipalities operating budget for the last three(3)years? Please indicate the dollar amount and in the text
box next to each amount, indicate what year that figure pertains to.
$32273634 Year: 2014
$27740235 Year: 2013
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2015-109
Application Number: EMW-2014-FH-00653
$32122053 Year: 2012
*6. Has your jurisdiction/municipality reduced Full-Time Employees(FTEs)(in all agencies)over the last three year?Yes
6a. If Yes, by how many and in what areas?
San Bernardino Fire Department has seen a reduction of 28 Fire Department positions since 2012,which included 17 Firefighter
positions, six(6) Engineers, three(3)Captains, and two(2)Chief Officers. The police department has reduced staffing in the
police officer ranks by over 100 positions.All other city departments have seen significant cuts to their staffing to.One of the
main concerns of city leaders is that the city is operating close to a service insolvency model.Continued cuts to personnel will
likely result in service insolvency within those respective departments.
*7. Is your jurisdiction/municipality filling positions(in all agencies)as they become vacant?Yes
7a. If No, by how many and in what areas?
Due to budget cuts in 2014 we lost 12 firefighter positions; since then we have worked to keep the remaining positions filled. We
currently have eight(8)vacancies, but are hiring three(3)candidates at the next month. We are currently working on establishing
a new hiring list which will be used to fill the future vacant positions.A difficulty we are experiencing is that many candidates are
seeking employment elsewhere prior to or shortly after being hired due to the financial conditions of the city. The police
department is experiencing a higher than normal rate of attrition for many of the same reasons.
*8. In the last year has your department utilized brown outs?Yes
*9. Has the department reduced non-operation positions(i.e. training, fire prevention,administrative staff,etc.)over the last
three years?Yes
9a. If Yes, please provide details.
We lost several positions in fire prevention, fire administration, training, dispatch and the mechanic shop at the beginning of the
city's fiscal crisis. We have been able to restore some of these positions through funding opportunities and shifting funds from the
deletion of managerial positions and creating new job descriptions with supervisory functions associated with the position.
*10. What is the current foreclosure rate of the community,within the department's first due response geographical area?3.4%
. .. . .. ... ....... ... .. ....
*11. Has the department provided cost of living increases over the last three(3)fiscal years?Yes
11a. If Yes, by what percent?
Rate: 2% Year: 2014
Rate: 2% Year: 2013
Rate: 2% Year: 2012
*If you are unable to provide any of the data requested above, please explain why you are unable to do so. (i.e,.data not
available, data only available at state level,cannot find data, etc.)
We have provided data for all requests above to the best of our ability
Assurances and Certifications
FEMA Form SF 4248
You must read and sign these assurances.These documents contain the Federal requirements attached to all Federal
grants including the right of the Federal government to review the grant activity.You should read over the documents to
become aware of the requirements.The Assurances and Certifications must be read,signed,and submitted as a part of
the application.
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Note: Fields marKed with an "are required.
O.M.B Control Number 4040-0007
^Ags�raftces Not1 Con;3trrtlontPlograms _
Note: Certain of these assurances may iij 0 applica le to your pro ect oriprogr Ifyou`heve any questions,please contact
the awarding agency. Further,certain Federal awarding agencl s mr�y r'squlre applicants to certif ,to gdditional assurances.If
;such is the case, you Will be notified:
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional,managerial and financial capability
(including funds sufficient to pay the non-Federal share of project costs)to ensure proper planning,
management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States,and if appropriate, the State,
through any authorized representative, access to and the right to examine all records,books, papers,or
documents related to the award;and will establish a proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positionsfor a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest,or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of 1970(42 U.S.C.Section 4728-4763) relating to
prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations
specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration(5 C.F.R. 900,
Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a)Title
VI of the Civil Rights Act of 1964(P.L. 88-352)which prohibits discrimination on the basis of race, color or
national origin;(b)Title IX of the Education Amendments of 1972, as amended(20 U.S.C. Sections 1681-
1683, and 1685-1686),which prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation
Act of 1973, as amended(29 U.S.C. Section 794),which prohibits discrimination on the basis of handicaps;
(d)the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107),which prohibits
discrimination on the basis of age; (e)the Drug Abuse Office and TreatmentAct of 1972 (P.L. 92-255),as
amended, relating to nondiscrimination on the basis of drug abuse;(f)the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970(P.L. 91-616),as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism; (g)§§523 and 527 of the Public Health Service
Act of 1912(42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug
abuse patient records; (h)Title VIII of the Civil Rights Acts of 1968(42 U.S.C. Section 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (1)any other
nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being
made; and(j)the requirements of any other nondiscrimination statute(s)which may apply to the application.
7. Will comply,or has already complied,with the requirements of Title II and III of the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of 1970(P.L. 91-646)which provide for fair and
equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-
assisted programs. These requirements apply to all interest in real property acquired for project purposes
regardless of Federal participation in purchases.
8. Will comply, as applicable,with provisions of the Hatch Act(5 U.S.C. §§1501-1508 and 7324-7328)which limit
the political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C.§§276a to 276a-7), the
Copeland Act(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract WorkHours and Safety Standards Act
(40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a)of the Flood Disaster
Protection Act of 1973(P.L. 93-234)which requires recipients in a special flood hazard area to participate in
the program and to purchase flood insurance if the total cost of insurable construction and acquisition is
$10,000 or more.
11, Will comply with environmental standards which may be prescribed pursuantto the following:(a)institution of
environmental quality control measures under the National Environmental Policy Act of 1969(P.L, 91-190)
and Executive Order(EO) 11514; (b)notification of violating facilities pursuant to EO 11738; (c)protection of
wetlands pursuant to EO 11990; (d)evaluation of flood hazards in floodplains in accordance with EO 11988;
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2015-109
Application Number: EMW-2014-FH-00653
(e)assurance of project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972(16 U.S.C.§§1451 at seq,); (f)conformity of Federal actions to State
(Clean Air) Implementation Plans under Section 176(c)of the Clean Air Actof 1955, as amended (42 U.S.C.
§§7401 at seq.); (g)protection of underground sources of drinking waterunderthe Safe Drinking Water Act of
1974, as amended(P.L. 93-523); and, (h) protection of endangered species under the Endangered Species
Act of 1973, as amended(P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968(16 U.S.C. Section 1271 et seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C.470), EO 11593(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of 1974(16 U.S.C. 46W-1 at seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development,
and related activities supported by this award of assistance.
15 Will comply with the Laboratory Animal Welfare Act of 1966(P.L. 89-544,as amended, 7 U.S.C. 2131 at seq.)
pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching,or other
activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C.Section 4801 at seq.)which
prohibits the use of lead based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No.A-133,"Audits of States,Local Governments, and Non-Profit
Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and
policies governing this program.
;Signed by Thomas`P Hannemann on 03/00/2015
Form 20-16C
You must read and sign these assurances.
Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility
Matters and Drug-Free Workplace Requirements.
Note: Fields marked with an*are required.
O.M.B Control Number 1660-0025
Applicants should refer to the regulations 60 0,910* d te(mine the ertifcatlgro to which trey,are required to attest.Applicants
!should also review the instrucflons for£gerti VQATJ,, t l Id (n'trl�reg 3 $ t .coroplel ng this;form.$$nature on this form
provides for compliance with,c diftq 40 re t� a t `t3� j e ` e�slric�tons,on Lobbying and 44 CFR Part
117, "Government wide,Debarrnellt apd t}44pol a b A n m e ve Dnr
Workplace(Grants)"The cent fipatl_6101. �lll as a�tlate)� �I1 4 1 Ct'a which relialiee will be placed
hen the Department of Homeland$ecurfty(pHS)determines to a ±ahe vgred trags'action, grant,or cooperative
,agreement.
:1. Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons(entering)into a
.grant or cooperative agreement over$100,000, as defined at 44 CFR Part 18, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person
for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or
employee of congress, or an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement and extension, continuation,renewal amendment or
modification of any Federal grant or cooperative agreement.
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2015-109
Application Number: EMW-2014-FH-00653
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance
with its instructions.
(c)The undersigned shall require that the language of this certification be included in the award documents for all
the sub awards at all tiers(including sub grants, contracts under grants and cooperative agreements and sub
contract(s))and that all sub recipients shall certify and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters(Direct Rec'ip(ent)
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective
'participants in primary covered transactions,as defined at 44 CFR Part 17, Section 17.510-A,the applicant certifies that it and its
!principals:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency.
(b)Have not within a three-year period preceding this application been convicted of or had a civilian judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to
obtain or perform a public(Federal, State,or local)transaction or contract under public transaction;violation of
Federal or State antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or destruction
of records, making false statements, or receiving stolen property.
(c)Are not presently indicted for or otherwise criminally or civilly charged by a government entity(Federal,State,or
local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification;and
(d) Have not within a three-year period preceding this application had one or more public transactions(Federal,
State, or local)terminated for cause or default; and
B, Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to
this application.
3. Drug-Free Workplace(Grantees other than individuals)
As required by the Drug-Free Workplace Act of 1988,and implemented at 44 CFR Part 17,Subpart F,for grantees, as defined at
44 CFR part 17, Sections 17.615 and 17.620:
(A)The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying
the actions that will be taken against employees for violation of such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees about:
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance programs;and —
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c)Making it a requirement that each employee to be engaged in the performance of the grant to be
given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph(a)that,as a condition of
employment under the grant, the employee will;
(1)Abide by the terms of the statement; and
(2) Notify the employee in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph
(d)(2)from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to the applicable awarding office.
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2015-109
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(f)Taking one of the following actions, against such an employee,within 30 calendar days of receiving
notice under subparagraph (d)(2),with respect to any employee who is so convicted:
(1)Taking appropriate personnel action against such an employee,upto and including
termination,consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal,State,or local health,
law enforcement or other appropriate agency.
(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of
paragraphs(a), (b), (c), (d), (e), and(f).
(B)The grantee may insert in the space provided below the site(s)for the performance of work done in connection
with the specific grant:
Place of Performance
Street zip Action
If your place of performance is different from the physical address provided by you in the Applicant Information,press
Add Place of Performance button above to ensure that the correct place of performance has been specified.You can add
multiple addresses by repeating this process multiple times.
Section 17.630 of the regulations provide that a grantee that is a State may elect to
make one certification in each Federal fiscal year. A copy of which should be included
with each application for DHS funding. States and State agencies may elect to use a
Statewide certification.
!Signed by Thomas P Hannemann on 03/05/2015
FEMA Standard Form LLL
Only complete if applying for a grant for more than$100,000 and have lobbying activities.See Form 20-16C for lobbying
activities definition.
Submit Application
Application 100% complete, Submitted
Please click on any of the following links to visit a particular section of your application.Once all areas of your
application are complete,you may submit your application.
Application Area Status
Applicant's Acknowledgements Complete
Overview Complete
Contact Information Complete
Applicant Information Com le e
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2015-109
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Applicant Characteristics(1) Complete
Applicant Characteristics(II) Complete
Department Call Volume Complete
Request Details Cow l-ete
Budget Complete
Narrative Statement Complete
Assurances and Certifications gDmpleLe
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
• YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED.If you are not yet
ready to submit this application,save it,and log out until you feel that you have no more changes. However,you
must log in and submit application prior to the application deadline.
• When you submit this application,you,as an authorized representative of the organization applying for this grant,
are certifying that the following statements are true:
To the best of my knowledge and belief,all data submitted in this application are true and correct.
To sign your application,check the box below and enter your password in the space provided.To submit your
application,click the Submit Application button below to officially submit your application to FEMA.
Note: The primary contact will be responsible for signing and submitting the application.Fields marked with an•are
required.
I,Thomas P Hannemann,am hereby providing my signature for this application as of 06-Mar-2015.
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