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RESOLUTION (ID # 3759) DOC ID: 3759 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Purchase Order
From: Tony Frossard M/CC Meeting Date: 04/06/2015
Prepared by: Linda Dortch, (909) 384-
5140
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
the Appropriation of an Additional $15,000 to Account No. 126-400-0092-5111
"Materials & Supplies" Using Previously Unallocated HUTA (Gas Tax) Funds (Fund
126); Amend the FY 2014-15 Budget Accordingly; and Increase Annual Purchase Order
No. 2015-47 for an Amount Not to Exceed $39,900 for the Purchase of Herbicides.
(#3759)
Current Business Registration Certificate: Yes
Financial Impact:
Total cost of this item is $15,000 to increase existing purchase order. Purchase order
total is not to exceed $39,900. Funding source is Highway Users Tax Allocation.
Please note this balance does not indicate available funding. It does not include non-
encumbered reccurring expenses or expenses incurred, but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None.
Background:
The Public Works Department, Operation & Maintenance Division, is responsible for
spraying weeds along City right-of-ways and center medians. Preventing weeds in
these areas adds to the beauty of the City.
On July 11, 2014, the Finance Department issued Annual Purchase Order No. 2015-47
to Target Specialty Products in the amount of $24,900 for the purchase of herbicides to
spray weeds. Due to the rain received over the winter, this amount has been expended.
Additional funds are needed to continue weed spraying for the remainder of the fiscal
year.
Staff is requesting that the Mayor and Common Council authorize and direct the
Director of Finance to appropriate an additional $15,000 to Account No. 126-400-0092-
5111 "Materials & Supplies" using previously unallocated HUTA (Gas Tax) Funds (Fund
126); amend the FY 2014-15 budget accordingly; and increase annual Purchase Order
No. 2015-47 for an amount not to exceed $39,900 for the purchase of herbicides.
Updated: 4/2/2015 by Georgeann "Gigi" Hanna C I Packet Pg. 211
3759
City Attorney Review:
Supporting Documents:
Reso (DOC)
Quote (PDF)
Updated: 4/2/2015 by Georgeann "Gigi" Hanna C �� " `
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE APPROPRIATION OF AN
3 ADDITIONAL $15,000 TO ACCOUNT NO. 126-400-0092-5111 "MATERIALS &
4 SUPPLIES" USING PREVIOUSLY UNALLOCATED HUTA (GAS TAX) FUNDS
(FUND 126); AMEND THE FY 2014-15 BUDGET ACCORDINGLY; AND INCREASE
5 ANNUAL PURCHASE ORDER NO. 2015-47 FOR AN AMOUNT NOT TO EXCEED
$39,900 FOR THE PURCHASE OF HERBICIDES.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
8 SECTION 1. The City Manager and the Director of Finance are hereby authorized
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and directed to amend the FY 2014-15 Budget and appropriate an additional $15,000 to
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11 Account No. 126-400-0092-5111 "Materials & Supplies" for purchase of herbicides from
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12 previously unallocated HUTA (Gas Tax) funds (Fund 126). O
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13 SECTION 2. The Director of Finance or his/her designee is hereby authorized and a
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14 directed to increase Annual Purchase Order No. 2015-47 for an amount not to exceed
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$39,900, which shall reference this Resolution.
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17 SECTION 3. This policy shall take effect immediately upon the adoption of this o
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18 Resolution. °?
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I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE APPROPRIATION OF AN
2 ADDITIONAL $15,000 TO ACCOUNT NO. 126-400-0092-5111 "MATERIALS &
SUPPLIES" USING PREVIOUSLY UNALLOCATED HUTA (GAS TAX) FUNDS
3 (FUND 126); AMEND THE FY 2014-15 BUDGET ACCORDINGLY; AND INCREASE
4 ANNUAL PURCHASE ORDER NO. 2015-47 FOR AN AMOUNT NOT TO EXCEED
$39,900 FOR THE PURCHASE OF HERBICIDES.
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6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
7 and Common Council of the City of San Bernardino at a meeting a,
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thereof,held on the day of , 2015, by the following vote, to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ L
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12 BARRIOS a
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VALDIVIA 0
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SHORETT L0
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16 NICKEL
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17 JOHNSON 0
18 MULVIHILL
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Georgeann Hanna, City Clerk
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The foregoing resolution is hereby approved this day of , 2015. Y
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23
R. CAREY DAVIS, Mayor
24 City of San Bernardino
25 Approved as to form:
26 GARY D. SAENZ, City Attorney
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28 By.
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. 5.M.b
REQUEST FOR QUOTATION -THIS IS NOT AN ORDER
FROM THE CITY OF SAN BERNARDINO
Public Works Department
300 No. D Street,San Bernardino,CA 92418
(909) 384-5020 FAX(909)384-5059
ISSUE: ORG REQ REPLY
DATE rz � DEPT Ct�`� NO# ` � TYPE 7� DUE BY MAI
VENDOR NAME Target Specialty Products
VENDOR ADDRESS 15415 Marquardt Av
CITY, STATE, ZIP Santa Fe Springs, CA 90670
PHONE 800-352-3870x113%' FAX 562-229-0068 CONTACT Scott Cantrill
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PLEASE RESPOND WITH NO BID IF NOT BIDDING. FAILURE TO RESPOND WILL RESULT IN REMOVAL FROM BID LIST. Y
UNIT -a
ITEM# DETAIL DESCRIPTION OF PRODUCT OR SERVICE QUAN I UOM PRICE TOTAL PRICE
515909-Z 1 11.67 G 6'Z ` 6 z-oo
Roundup Pro Max
5L15 Av; Surflan A.S. 1 2.5 G 1 .� 13g � ,o
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Aqua Master 1 2.5 G z�3. 30C N
N1,0QE Rodeo 1 2.5 G
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Subtotal �' '
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Include all other applicable charges CY
(Freight, Sales Tax, Service Charge,etc.) Tax 8% 21 _`��
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City requires "Full Freight Allowed", unless freight Freight `
charges are specifically quoted herein. a
Total Bid Is 2g6°qZ
QUOTED PRICES SHALL BE EFFECTIVE 7/1/12 THROUGH 6/30/13
CITY CONTACT-
NO CHARGE WILL BE ALLOWED OVER AND ABOVE PRICES QUOTED ON THIS SHEET. THE RIGHT IS RESERVED
TO ACCEPT OR REJECT QUOTATIONS ON EACH ITEM, SEPARATELY OR AS A WHOLE. IF SUBSTITUTES ARE
OFFERED, MAKE FULL EXPLANATION AND INCLUDE BROCHURES FROM THE MANUFACTURER.
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-t jr2 Z-0 17— Destination mom, Wc'�, � ,NC-T 3Q DABS Na'�,"`1 ��°� � Allowed-
QUOTE DATE FOB POINT SHIP VIA TERMS DELIVERY DATE FREIGHT
Vl RS SIGNATURE 4z2 TITLE iccvut °1iVr ,2c,
TELEP# (�4 80Z - ZZ�
PLEASE PRINT NAME per. QUOTED PRICES EFFECTIVE 7/1/12 thru 6/30/13
Request for Quotation.xls Packet Pg.215
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ANNUAL PURCHASE ORDER
Effective on or about July 1, 2012 through June 30, 2013, plus two (2) single-year renewal options, at
9 City's discretion for City's requirements, Option years shall become effective only upon issuance
y the City of a duly authorized Purchase Order.
Option Year one if exercised, shall be effective July 1, 2013 through June 30, 2014.
Option near twoif exercised, shall be effective July 1, 2014 through June 30, 2015.
All pricing shall be FIRM FIXED pricing for the length of the agreement. At the discretion of the City,
pricing may be adjusted, prior to exercising of any given option year to renew based on the CPI.
Are there any other additional or incidental costs which wi
"required by your firm in order to meet
the requirements of the Technical Specifications? Yes /1 No (circle one). If you answered "Yes",
please provide detail of said additional costs:
Please indicate any elements of the Technical Specifications that cannot be met by your firm.
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Have you included in your bid all informational items and forms as requested?(Yes No (circle
one). If you answered "No", please explain:
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This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable % ' -days; unless otherwise stated, payment terms are: Net thirty (30)
days.
Vendor's Signature:
-te Signed:
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FY 12/13
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