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DOC ID: 3703
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Report/Information
From: Tony Frossard M/CC Meeting Date: 04/06/2015
Prepared by: Linda Dortch, (909) 384-
5140
Dept: Public Works Ward(s): 1
Subject:
Report to the Mayor and Common Council of the City of San Bernardino Regarding the
Emergency Repair of the Storm Drain at 241 E. 9Th Street (#3703)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $150,000
Account No.: 248-160-0025-5504, Project 7167 $60,000
Account Description: Construction
Balance as of 3/26/2015: $150,000
Balance after approval of this item: $90,000
Please note this balance does not indicate available funding. It does not include non-
encumbered recurring expenses or expenses incurred, but not yet processed.
Motion: Receive and file report.
Synopsis of Previous Council Action:
None.
Background:
The Public Works Department, Operations & Maintenance Division, is responsible for
maintaining the storm drains throughout the City. Repair of old or damaged storm
drains is critical in preventing collapse of the City streets.
The storm drain at 241 E. 9th Street failed and a portion of the street collapsed due to
water erosion of the sub-grade. A portion of the sidewalk is also undermined. Staff
arranged for TK Construction to remove the old damaged corrugated metal pipe and
replace it with new 24-inch HDPE plastic corrugated pipe. This is the same type of pipe
used by Caltrans.
Because of the emergency nature of this replacement, staff received approval from the
City Manager to go forward with the repair, pursuant to Section 3.04.010(B)(3) and
Section 3.04.075 of the Municipal Code (Purchases approved by the Mayor and
Common Council and Emergency Purchases approved by the City Manager) (DDL 82).
On February 2, 2015, Emergency Purchase Order No. 2015-1667 in the amount of
$60,000 was issued to TK Construction. The repair of the storm drain was completed
on March 3, 2015.
Updated: 4/2/2015 by Georgeann "Gigi" Hanna Packet Pg. 170
5K
3703
Supporting Documents:
Memo to City Manager (PDF)
CO/
Updated: 4/2/2015 by Georgeann "Gigi" Hanna Packet Pg. 171
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CI.TY OF SAN BER.NARDI:NO
PUBLIC WORKS DEPARTMENT 300 Norib '7?"Street
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Sat;Betwardina, (A 92418-0001
909.384.5940
San Omar tno
Date: February 2,2015
To: Allen J. Parker, City Manager
From: Tony Frossard, Director, Public Works Department
Subject: Purchases made pursuant to Section.3.04,010(B)(3)and Section 3.04.075 of the Municipal
Code (Purchases approved by the Mayor and Common Council and emergency purchases
approved by the City Manager) (DDL 32) c
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The storm drain at 241 F., 0' Street has failed and a portion of the street has collapsed and the sidewalk is
undermined. Staff'has arranged for 'T'K Construction to remove the old corrugated metal pipe that did not o
have a bottom in it and replace it with new 24" HDPE plastic corrugated pipe. This is the same type of N
pipe used by CalTrans.
m
.Estimated cost for the repair is $55,000. Staff is requesting an additional $5,000 for an Emergency
Purchase Order totaling$60,000. The additional funds would be used to cover unforeseen expenses. w
Funds for the project are available from the approved FY 14/15 CIP budget, Cross-Gutters and Drainage ti
Inlet Repairs, Account 243-160-0025-5504, Project 7167.
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A receive and file report to the Mayor and Common Council will be presented March 2, 2015 meeting.
Staff is requesting approval of the Emergency Purchase Order per Section 3.04.010(B) (3) and Section
3.04.075 of the City's Municipal Code.
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APPROVED BY: °
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Allenl. Parker, City Manager .Ec
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