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RESOLUTION (ID # 3734) DOC ID: 3734 E
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Budget Amendment
From: Mickey Valdivia M/CC Meeting Date: 03/16/2015
Prepared by: Lesa Nichols, (909) 384-
5233
Dept: Parks, Recreation & Community Ward(s): 7
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
a Transfer of Funds in the Amount of $12,000 and to Issue a Purchase Order in the
Amount of $95,181 to Inland Bobcat, Inc for the Purchase of a Compact Multi Terrain
Track Loader. (#3734)
Current Business Registration Certificate: No
Financial Impact:
Account Budgeted Amount: $60,250.00
Account No. 134-380-0001-5112
Account Description: Small Tools
Balance as of: 2/24/2015
Balance after approval of this item: $48,250.00
Account Budgeted Amount: $85,000.00
Account No. 134-380-001-5704
Account Description: Miscellaneous Equipment
Balance as of: 2/24/2015
Balance after approval of this item: $1,819.00
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
On October 20, 2014, the Mayor and Common Council approved Resolution No. 2014-
370 authorizing the Director of Finance to transfer$368,000 from the San Bernardino
Soccer Complex Unexpended Cash Fund Balance and Directing the Director of Finance
to Amend the FY 2014-2015 Budget by $368,000 on both Revenue and Expenditures
for Fund 134 - Soccer Complex Fund
Background:
The Soccer Complex is a 47 acre sports facility primarily facilitating annual local, state,
and national soccer tournaments. The sole purpose of the Soccer Complex is "to
provide a premier athletic, venue for regional competitions in order to stimulate the City
of San Bernardino's economy through sports tourism." On average, the Soccer
Complex provides services to over 350,000 visitors per year.
Due to the City's financial challenges, the Soccer Complex staff has experienced limited
Updated: 3/12/2015 by Linda Sutherland E I Packet Pg. 313
5.1
3734
financial ability to provide adequate maintenance and upgrades to the Soccer Complex.
Resolution No.2014-370 provides for the purchase of equipment and materials to
upgrade and maintain the Soccer Complex facility and playing fields. The main piece of
equipment needed by staff is a Compact Multi Terrain Track Loader. This will allow
staff to perform sweeping of the parking lots and sidewalks, digging and trenching for
major irrigation repairs, grading of turf sites, and broadcasting of fertilizer and
herbicide's. This investment allows the City to own a singular piece of equipment as
opposed to multiple pieces of equipment. This also lowers our maintenance cots by
owning one piece of equipment.
On November 3, 2014, a Request for Quotes (RFQ) F-15-12 was issued for the
purchase of a Compact Multi Terrain Track Loader. Proposals were due on November
13, 2014. A total of six (6) bids were submitted. The low bid was submitted by Inland
Bobcat, Inc., 5494 Via Ricardo, Riverside, CA 92509 in the amount of $95,180.97.
City Attorney Review:
Supporting Documents:
Inland Bobcat PO Reso (DOC)
Reso - Purchase Order - Inland Bobcat (DOCX)
Bid Summary - Compact Loader (PDF)
Pictures of Bobcat (PDF)
Updated: 3/12/2015 by Linda Sutherland E Packet Pg. 314
5.1 a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING A TRANSFER OF FUNDS IN THE AMOUNT OF
3 $129000 AND TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $95,181 TO
4 INLAND BOBCAT, INC FOR THE PURCHASE OF A COMPACT MULTI TERRAIN
TRACK LOADER.
5
6 WHEREAS, the San Bernardino Soccer Complex is a 47 acre sports facility primarily
7 facilitating annual local, state and national soccer tournaments.
L
8 WHEREAS, Resolution 2014-370 provides for the purchase of equipment and materials 0
9 to upgrade and maintain the Soccer Complex facility and playing fields;
10
WHEREAS, on November 3, 2014, a Request for Quotes (RFQ) F-15-12 was issued for
11 0
12 the purchase of a Compact Multi Terrain Track Loader. A total of six (6) bids were submitted in
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13 with Inland Bobcat, Inc submitting the lowest bid in the amount of$95,180.97. a
14 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON ti
,.
15
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: N
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17
SECTION 1. A transfer of funds in the amount of $12,000 from the San Bernardino a
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18 Soccer Complex Small Tools account to the Parks and Recreation Miscellaneous Equipment c
m
19 account is hereby authorized.
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20 —
SECTION 2. A purchase order in the amount of $95,181 from the Miscellaneous
21 E
Equipment account is hereby authorized to be issued to Inland Bobcat, Inc. for the purchase of a
22
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23 Compact Multi Terrain Track Loader.
24
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Packet Pg. 315
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING A TRANSFER OF FUNDS IN THE AMOUNT OF
2 $12,000 AND TO ISSUE A PURCHASE ORDER IN THE AMOUNT OF $95,181 TO
3 INLAND BOBCAT, INC FOR THE PURCHASE OF A COMPACT MULTI TERRAIN
TRACK LOADER.
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
6 Common Council of the City of San Bernardino at a meeting thereof, held on the
7 day of , 2015,by the following vote, to wit: L
as
8 Council Members: AYES NAYS ABSTAIN ABSENT 0
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9
MARQUEZ
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11 BARRIOS a
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12 VALDIVIA
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13 SHORETT 3
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NICKEL ti
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JOHNSON N
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17 MULVIHILL a.
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Georgeann Hanna, City Clerk
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2o The foregoing Resolution is hereby approved this day of , 2015.
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R. Carey Davis, Mayor Q
23 City of San Bernardino
Approved as to form:
24 Gary D. Saenz, City Attorney
25
By:
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