HomeMy WebLinkAbout08.C- City Manager 8.0
RESOLUTION (ID # 3718) DOC ID: 3718 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Allen Parker M/CC Meeting Date: 02/17/2015
Prepared by: Georgeann "Gigi" Hanna,
Dept: City Manager Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Rescinding
Resolution Number 2014-382 and Authorizing the City Manager to Enter into a Contract
with Mercy House Living Centers for the Operation of the Service Access Center;
Appropriating and Allocating $200,000 of Emergency Solutions Grant Funding; and
Designating City-Owned Property Within Seccombe Lake (Butler Building) for Use as
the Central Drop-In/Service Access Center. (#3718)
Current Business Registration Certificate: No
Financial Impact:
Account Budgeted Amount: $200,000
Account No. 116-100-0014-5502
Account Description: Professional/Contractual Services
Balance as of: $200,000
Balance after approval of this item: $0
Motion: Adopt the Resolution.
Synopsis of Previous Council Action
Resolution 2014-382 authorized the City Manager to enter into negotiations with Mercy
Housing Living Centers for operation of an access center, allocated $200,000 of
Emergency Solutions Grant (ESG) funding to the project and designated 241 West Stn
Street (Easter Seals Building) as the location of the access center.
Resolution Number 2014-328 directed the City Manager to initiate a Request for
Qualification for a contract-provider to offer a "centralized service access center to
provide wrap-around services to reduce the number of unsheltered resident homeless
population. The Homelessness Intervention Action Plan authorized $200,000 toward
the management of the central service access center through award of through the
United States' Housing and Urban Development Department's Emergency Solutions
Grants Program (ESG).
Resolution 2014-42 declared the real property owned by the City of San Bernardino and
located at 241 E. 9th Street to be surplus and requested solicitation bids. No bids were
received.
Background:
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The City Managers' Office initiated Request for Qualifications (RFP F-15-05) on August
18, 2014, with responses due to the City on September 11, 2014. The RFQ was
published and noticed under standard City-established practices. Further, the RFQ was
provided as a general courtesy to the Inter-Agency Council on Homelessness for
information and referral. On November 3, 2014, Council approved Resolution Number
2014-382 which authorized the City Manager to begin negotiations with Mercy House
Living Centers for operation of the access center. The Resolution also allocated
$200,000 to the project and designated the location of the site at 241 West gth Street
(Easter Seals Building). The rehabilitation needs of the site at 241 West 9th Street are
substantial and were not considered in the development of the original Request for
Proposal. In order to begin operations immediately, staff is recommending abandoning
the current site and relocating the center.
Analysis
Staff evaluated four (4) locations for the access center: 241 West 9th Street (Easter
Seals Building), 201A North "E" Street, Montgomery Wards TBA Building (located at 4th
and G Streets) and the 247 East 7th Street (Butler Building)
241 West 9th Street (Easter Seals Building)
The rehabilitation needs of the site at 241 West 9th Street are estimated at $500,000.
Currently, the City does not have the funding to move forward at this site.
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201A North "E" Street
201A North "E" Street is located at the corner of 2nd and E Streets. It was the former
office location of Congressman Baca. The proposal was to use four (4) office spaces at
the site. The location was not selected for the following reason(s):
1) Proximity to Downtown
2) Potential other uses for the office space that are revenue producing
3) Staff consensus that the site would negatively impact business development in
the area
Montgomery Wards TBA Building, 4th and G Street
The Montgomery Wards TBA Building is a former tire shop that has a large open
showroom space at the front of the facility that could be used for the access center.
The site was most recently occupied by Omni Trans through development of the SBT
Transit line. Staff proposed to use approximately 2,500 square feet of space the
location. The location was not selected for the following reason:
1) Proximity to Downtown
2) Potential other uses for site
3) Cost for rehabilitation (estimated at $50,000)
4) Staff consensus that the site would negatively impact business development in
the area
247 East 7th Street (Butler Building)
The Butler Building is located at the extreme northeast portion of the park. It is a metal
industrial building located inside a fenced area and currently being used to house park
maintenance equipment. Staff is proposing to utilize approximately 3,800 square feet of
space at the location. The location was selected because:
1) Close enough to Downtown to impact the homeless issue, but far enough away
not to deter economic development
2) Concentration of homeless persons in the Seccombe Park/Lake area would
benefit from on-site services
3) Low cost for rehabilitation (estimated at $25,000)
Statement of the Issue
The rehabilitation needs of the site at 241 West 9th Street are estimated at $500,000.
This cost was not considered in the development of the original Request for Proposal.
In order to begin operations staff is recommending relocation to the Butler Building
located at Seccombe Lake (160 West 5th Street). Relocation of the access center
requires Council Approval.
City Attorney Review:
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3718
Supporting Documents:
New Mercy House Resolution 02-16-2015 (DOC)
agrmt 3718 (PDF)
2014-382 (PDF)
Exhibit A - Original Mercy House Staff Report 11-3-2013 (DOC)
Updated: 2/11/2015 by Georgeann "Gigi" Hanna A Packet Pg. 575
1 RESOLUTION NO.
2
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RESCINDING RESOLUTION NUMBER 2014-382 AND
4 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH
5 MERCY HOUSE LIVING CENTERS FOR THE OPERATION OF THE SERVICE
ACCESS CENTER; APPROPRIATING AND ALLOCATING $200,000 OF
6 EMERGENCY SOLUTIONS GRANT FUNDING; AND DESIGNATING CITY-OWNED
7 PROPERTY WITHIN SECCOMBE LAKE (BUTLER BUILDING) FOR USE AS THE
CENTRAL DROP-IN/SERVICE ACCESS CENTER
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
9 OF SAN BERNARDINO AS FOLLOWS:
10
11 SECTION 1. That Resolution Number 2014-382 is hereby rescinded.
12 SECTION 2. The City Manager is hereby authorized to enter into a contract with Mercy
13
House Living Centers of Santa Ana, California for the purpose of operating the Service Access
14
15 Center, attached hereto as Exhibit"A."
16 SECTION 3. A total of$200,000 of Emergency Solutions Grant funding is appropriated
17 into the budget as follows:
18
ACCOUNT AMOUNT DESCRIPTION
19
116-100-0014-5505 $200,000 Contract Services
20
21 SECTION 4. Mercy House Living Centers of Santa Ana, California is hereby awarded
22 $200,000 in HUD-ESG funds for the purpose of operating said Service Access Center and that
23 funding shall be paid from the account number referenced in Section 3 of this Resolution.
24
SECTION 5. The City owned property located at 247 E. 7th Street (Butler Building), San
25
26 Bernardino, California is hereby designated as the location of the Central Drop-WService Access
27 Center.
28 ///
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO RESCINDING RESOLUTION NUMBER 2014-382 AND
2 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH
3 MERCY HOUSE LIVING CENTERS FOR THE OPERATION OF THE SERVICE
ACCESS CENTER; APPROPRIATING AND ALLOCATING $200,000 OF
4 EMERGENCY SOLUTIONS GRANT FUNDING; AND DESIGNATING CITY-OWNED
PROPERTY WITHIN SECCOMBE LAKE (BUTLER BUILDING) FOR USE AS THE
5 CENTRAL DROP-IN/SERVICE ACCESS CENTER
6
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7
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Common Council of the City of San Bernardino at a meeting thereof, held on the
9 day of , 2015,by the following vote, to wit:
10 Council Members: AYES NAYS ABSTAIN ABSENT
11 MARQUEZ
12
BARRIOS
13
14 VALDIVIA
15 SHORETT
16 NICKEL
17
JOHNSON
18
19 MULVIHILL
20
Georgeann Hanna, City Clerk
21
22 The foregoing Resolution is hereby approved this day of , 2015.
23
24 R. Carey Davis, Mayor
25 City of San Bernardino
Approved as to form:
26 Gary D. Saenz, City Attorney
27
28 By:
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Emergency Solutions Grant (ESG) Program 2
Subrecipient Agreement o
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between
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the CITY OF SAN BERNARDINO N
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and Q
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Mercy House Living Centers z
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Catalog #14-231 co
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DUNS #179884713
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AGREEMENT FOR USE OF EMERGENCY SOLUTIONS GRANT FUNDS
THIS AGREEMENT, entered in this by and between the CITY OF SAN
BERNARDINO, (hereinafter referred to as the "CITY") and Mercy House Living
Centers, a California non-profit corporation, (hereinafter referred to as the
"SUBRECIPIENT");
WITNESSETH
WHEREAS, pursuant to Subtitle "B" of the Stewart B. McKinney Homeless
Assistance Act of 1987 (Public Law 100-77), (hereinafter referred to as the "Act"), the
CITY has been awarded Emergency Solutions Grant Program ("ESGP") funds which
are to be used to improve the quality of existing emergency shelters for the homeless, o
to help make available additional emergency shelters, and to help meet the costs of
operating emergency shelters and of providing certain essential social services to 0
homeless individuals; and L
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WHEREAS, the CITY desires to contract with non-profit corporations for the use
of ESGP funds to provide various services for homeless individuals; and
WHEREAS, the SUBRECIPIENT as a non-profit corporation, is eligible under the a
Act to receive ESGP funds to provide those services as described herein; z
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NOW, THEREFORE, the parties hereto do mutually agree as follows:
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1. Term.
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The term of this Agreement shall be for a period commencing on or after its E
execution date, and terminating on June 30, 2015, or as otherwise provided for in
Section 5 herein. r
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2. Scope of Services.
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The SUBRECIPIENT promises and agrees to provide certain emergency solution a
grant program services for homeless persons by utilizing the sum of Two-
Hundred Thousand Dollars ($200,000) in ESGP funds to provide various
services to homeless families and individuals complying with the requirements of
this Agreement for eligible families and individuals as set forth below in this
Section 2, and the SUBRECIPIENT shall complete the insertion of the requisite
information in the form titled "Monthly Accomplishment Report" the form of which
shall be completed monthly and submitted to the City and such form is attached
hereto as Exhibit "A", and by this reference, incorporated herein. The
SUBRECIPIENT shall also provide homeless individuals with assistance in
obtaining (i) appropriate supportive services, including permanent housing,
physical and mental health treatment, counseling, supervision, and other
Packet Pg. 579
8.C.b
services essential for achieving independent living, and; (ii) other federal, state,
local and private assistance provided hereunder shall be in full conformity with
the Act, and any amendments thereto, and the federal regulations and guidelines
now, or hereinafter enacted pursuant to the Act.
The SUBRECIPEINT shall comply and perform according to Exhibit "B" which is
attached in this subrecipient agreement. All ESGP monies should be spent
according to Exhibit "B", any budget amendments or changes to the scope of
services shall be approved by the City Manager.
3. Matching Funds.
The SUBRECIPIENT must supplement its emergency solutions grant amounts
with an equal amount of funds from sources other than those provided herein o
and from non-federal sources. These funds must be provided after the date of
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the grant award to the SUBRECIPIENT. The SUBRECIPIENT may comply with o
this requirement by providing the supplemental funds itself, or voluntary efforts or
gifts in kind provided to the SUBRECIPIENT, as appropriate.
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4. Calculating the Matching Amount. N
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The SUBRECIPIENT, as a specialist in the field, shall provide a variety of a
consultating services related to development and management of the Homeless z
Access Center and eventual programming of the site through the duration of this ..CO
contract and any amendments as "voluntary efforts" or "gifts in kind" to satisfy the
match requirement.
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5. Termination.
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(a) Either party may terminate this Agreement upon thirty (30) days prior 0
written notice to the other party. Y
(b) Notwithstanding the provisions of Section 5(a), the CITY may suspend or
terminate this Agreement forthwith for cause, upon written notice to the y
SUBRECIPIENT of the action being taken. Cause shall be established, (i) a
in the event the SUBRECIPIENT fails to perform the covenants herein
contained; (ii) in the event there is a conflict with any federal, state or local
law, ordinance, regulation or rule rendering any of the provisions of this
Agreement invalid or untenable, or; (iii) in the event the funding from the
United States Department of Housing and Urban Development (HUD),
referred to in the recitals herein, is reduced, terminated or otherwise
becomes unavailable. The CITY shall provide written notice to the
SUBRECIPIENT within ten (40) working days from the date HUD reduces,
suspends or terminates the ESGP funding. This Agreement may, at the
discretion of the Administrator of the CITY, be either terminated or
amended to reflect said reduction of funds.
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(c) Upon termination of this Agreement, the SUBRECIPIENT agrees to return
any unencumbered funds which it has been provided by the CITY. In
accepting said funds, the CITY does not waive any claim or cause of
action it may have against the SUBRECIPIENT for breach of this
Agreement.
(d) Upon termination of this Agreement, the SUBRECIPIENT shall not incur
any obligations after the effective date of such termination.
(e) Any provisions for inspection and audits relative to the expenditure of
funds provided for hereunder shall not be ended upon the date of any
termination but shall continue thereafter as specified herein.
(f) SUBRECIPIENT will be required to cooperate and work in collaboration 2
with City departments, to include but not limited to: Police Department, o
Fire Department and Code Compliance and the Office of the City Manager L
in an effort to promote the well-being of citizens and aid in reduction of
crime, blight and unsafe living conditions. From time to time,
SUBRECIPIENT may be required to attend meetings to be held at the y
City. Failure to cooperate may result in the termination of this Agreement
in accordance with Section 5. Termination. of this Agreement. a
6. Payment of Funds. Z
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The Mayor and Common Council of the CITY shall determine the final disposition
and distribution of all funds received by the CITY under the Act. The City shall co
make payments of ESGP funds to the SUBRECIPIENT based upon the co
information submitted in the form titled "Monthly Accomplishment Report" as E
attached hereto as Exhibit "A" and the City shall monitor the expenditure of funds
and activities of the SUBRECIPIENT to ensure compliance with applicable
federal regulations and the terms of this Agreement. The SUBRECIPIENT shall
establish and maintain a separate account for all ESGP funds received under this
Agreement and deposit all such funds in said account.
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All disbursements of ESGP funds by the City will be made in the following
manner:
(a) Payments shall be made on a reimbursement basis and made within thirty
(30) days after the SUBRECIPIENT has submitted written notice
identifying payments made and requesting reimbursement. Payments
shall be based on documented expenses by the SUBRECIPIENT, in the
form of Exhibit "B", titled "Budget Breakdown", and Exhibit "A" titled
"Request for Reimbursement," approved by the Administrator, or his/her
designee, upon each submittal, which form when completed shall include
all the information required therein as a condition precedent for the
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commitment of the City to remit the reimbursements to the
SUBRECIPIENT of the ESGP funds. The City shall reimburse on a
monthly basis. All Requests for Reimbursement shall be submitted on a
monthly basis in accordance with HUD regulations "Audit Ready" by the
Stn of every month beginning in August.
(b) In no event shall the CITY, or any of its officers, agents or employees, be
held liable for expenses incurred by the SUBRECIPIENT in excess of the
ESGP allocation noted in Section 2, entitled "Scope of Services."
(c) Payments may be withheld if, on a determination by the Administrator, the
SUBRECIPIENT has not complied with the covenants herein contained at
such times, and in such manner as provided in this Agreement.
(d) No later than thirty (30) days prior to the date set forth herein for
termination of this Agreement, the SUBRECIPIENT shall provide the CITY o
with its estimate of the amount of funds which will remain unexpended
upon such termination.
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Notwithstanding any provisions contained in this Section 6, the City, through its
Administrator, shall thereafter, upon reasonable notice provide to the
SUBRECIPIENT, have the right to (i) reduce the payment of funds hereunder, (ii) a
�— renegotiate the actual levels of expenditures in the event the SUBRECIPIENT's z
rate of expenditures will result in unexpended funds at the expiration of this
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Agreement, and/or; (iii) re-program funds associated with this Agreement in
which the Administrator finds there has been no substantial progress or activity.
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Z. Documentation,Reports, Inspections and Performance Evaluations. M
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(a) Documentation of Expenditures. All expenditures supported by properly
executed payrolls, time records, invoices, contracts, vouchers, receipts,
orders and any other accounting documentation pertaining, in whole or in
part, to this Agreement, shall be clearly identified and readily accessible.
The SUBRECIPIENT shall maintain and keep available all such
documents for a period of not less than three (3) years from the a
termination of this Agreement, if a CITY, state and/or federal audit has
occurred within six (6) months prior to date of termination, and for a period
of not less than five (5) years from said date if such audit has not
occurred. In the event of audit exception, such documentation shall be
maintained until every exception has been cleared to the satisfaction of
the auditing authority.
(b) Reports. The SUBRECIPIENT, at such times and on such forms as the
City may require, shall furnish the City such statements, records, reports,
data and information as the City may request pertaining to its performance
of services hereunder and other matters covered by this Agreement. The
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SUBRECIPIENT shall establish and maintain records in accordance with
the Office of Management and Budget (OMB) Circulars Numbered A-110
and A-112, respectively, as applicable to the acceptance and use of
emergency solutions grant funds.
(c) Inspections. The SUBRECIPIENT shall make available to the CITY, state
and/or federal officials its records and data with respect to all matters
covered by this Agreement for inspection and audit, which inspection and
audit may be made at any time after reasonable notice. The
SUBRECIPIENT shall comply with the audit requirements of OMB Circular
Number A-110, as applicable, and as they relate to the acceptance and
use of federal funds under this Agreement.
(d) Performance Evaluations. The SUBRECIPIENT shall permit CITY, state
and/or federal officials to monitor, assess or evaluate the
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SUBRECIPIENT's performance under this Agreement on at least a o
monthly basis, said monitoring, assessment or evaluation to include, but L
not be limited to, audits, inventory, inspections within the program area,
and interviews with the SUBRECIPIENT's employees, agents,
independent contractors and subcontractors, providing the services under N
this Agreement and recipients thereof. U
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(e) This Agreement contemplates that the SUBRECIPIENT will pay salaries,
utilities and furnishings with the monies that will be remitted to the z
SUBRECIPIENT as reimbursement amounts pursuant to Section 6(a) and co
in accordance with Exhibit "B", "Budget Breakdown", as shall be submitted
by the SUBRECIPIENT to the City for each reimbursement request and co
Section 2 Scope of Services, of this Agreement. M
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8. Building or Facility.
(a) The location of the "San Bernardino Access Center" is 247 East 7th
Street, San Bernardino, CA, 92419, also known as "The Butler
Building." Any building for which emergency solutions grant funds are
used for renovation, conversion, or major rehabilitation, must meet local a
safety and sanitation standards.
(b) When ESGP funds are utilized to provide emergency shelter for the
homeless in hotels or motels or other commercial facilities providing
transient housing, (i) the SUBRECIPIENT, at the request of the CITY,
shall execute an Agreement with the provider of such housing which
provides that comparable living space, in terms of quality, available in the
facility for use as emergency shelters for at least the same period of time
as provided in Section 9 herein, and; (ii) leases negotiated between the
SUBRECIPIENT and the provider of such housing shall make available
such living space at substantially less than the daily room rate otherwise
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8.C.b
charged by the facility and; (iii) the SUBRECIPIENT shall certify, in writing,
to CITY that it has considered using other facilities as emergency shelter
for the homeless in the City.
(c) The SUBRECIPIENT shall ensure that any building or facility is utilized
exclusively for secular purposes and is made available to all persons
regardless of religion. If ESGP funds are used to renovate, rehabilitate, or
convert buildings owned by primarily religious organization or entities, the
SUBRECIPIENT shall comply with the provisions of Title 24, Code of
Federal Regulations, Part 575.21(b)(2).
(d) The SUBRECIPIENT shall comply with the Uniform Federal Accessibility
Standards (24 CFR, Part 40, Appendix "A"), when activities funded by the
ESGP involve major rehabilitation or conversion. _
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9. Maintenance as a Homeless Facility. o
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(a) The SUBRECIPIENT shall maintain any building for which ESGP funds
are used for not less than a three (3) year period or for not less than a ten
(10) year period if the grant amounts are used for major rehabilitation or y
conversion of the building.
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(b) The three (3) or ten (10) year periods begin to run, (i) on the date of initial z
occupancy as an emergency shelter for the homeless when the building ..
utilized was not operated as an emergency shelter for the homeless CO
before receiving ESGP funds, or; (ii) on the date that ESGP funds are first
obligated to the shelter when the building was operated as an emergency CO
shelter before receiving ESGP funds, or; (ii) on the date that ESGP funds M
are first obligated to shelter when the building was operated as an
emergency shelter before receiving ESGP funds.
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(c) When ESGP funds are used exclusively to provide essential services
including, but not limited to, services concerned with employment, physical
or mental health, substance abuse, education, food, equipment or
furnishings, the time periods noted in (a) above are not applicable. a
10. Independent Capacity.
The SUBRECIPIENT, and its officers, employees and agents, shall act in an
independent capacity during the term of this Agreement and shall not act as,
shall not be, nor shall they in any manner be construed to be officers, employees,
or agents of the CITY or the State of California.
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11. Assignability.
The SUBRECIPIENT cannot assign any of its rights, duties or obligations
pursuant to this Agreement to any person or entity without the prior written
consent of the CITY. This includes the ability to subcontract all, or a portion of,
its rights, duties and obligations hereunder.
12. Insurance.
The SUBRECIPIENT shall during the term of this Agreement:
(a) Procure and maintain Workers' Compensation Insurance as prescribed by
the laws of the State of California.
(b) Procure and maintain comprehensive general and automobile (owned,
non-owned and hired vehicles) liability insurance as shall protect the o
SUBRECIPIENT from claims for damages for personal injury, including
accidental and wrongful death, as well as from claims for property
damage, which may arise from activities or programs under this L)
Agreement, whether such activities or programs by the SUBRECIPIENT,
by any subcontractor or by any officer, employee or agent of either of
them. a
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Such insurance shall name the CITY its officers, officials, attorneys, z
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agents, employees, volunteers and independent contractors as additional
insureds with respect to this Agreement and the obligations of the
SUBRECIPIENT hereunder. Such insurance shall provide for combined 00
coverage limits of not less than $1,000,000 per occurrence. M
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(c) Furnish the CITY with policies of insurance attached hereto as Exhibit "D",
and by this reference, incorporated herein showing that such insurance is
in full force and effect, and that the CITY its officers, officials, attorneys,
agents, employees and volunteers are named as additional insureds with
respect to this Agreement and the obligations of the SUBRECIPIENT
hereunder. Further, said policies shall contain the covenant of the a
insurance carrier that thirty (30) days written notice will be given to the
CITY prior to modification, cancellation, or reduction in coverage of such
insurance. Acceptable proofs of insurance includes: ACCORD Certificate
of Insurance listing all coverage, limits, deductibles and insurers;
and blanket endorsements for all applicable coverage if agent has
authority to issue it; or Binders of insurance for all coverage. Agents
must confirm that policy endorsements have been ordered from the
respective insurance companies. Upon issuance, policy
endorsements and a corresponding Certificate of Insurance listing
all insurers and coverage must be submitted to the City (Insurance
binders are only valid for 30 days and may need to be reissued if the
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policy endorsements are still pending. Binders may be issued for a
maximum of three, thirty (30) day periods).
13. Hold Harmless.
The SUBRECIPIENT shall indemnify and hold the CITY its officers, officials,
attorneys, agents, employees, volunteers and independent contractors free and
harmless from any liability whatsoever, including wrongful death, based or
asserted upon any act or omission of the SUBRECIPIENT, its officers, agents,
employees and independent contractors in any legal action based upon such
alleged acts or omissions. The specific insurance coverage required in Section
12 shall in no way limit or circumscribe the SUBRECIPIENT'S obligation to
indemnify and hold the CITY harmless as set forth in this Section 13. o
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14. Federal Requirement. o
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(a) The SUBRECIPIENT shall comply with the provisions of the Act, and any
amendments thereto, and the federal regulations and guidelines now or
hereinafter enacted pursuant to the Act. More particularly, the N
SUBRECIPIENT is to comply with those regulations found in Part 575 of
Title 24 of the Code of Federal Regulations and OMB Circulars Numbered a
A-110 and A-112, respectively, and appropriate attachments for non-profit z
organization contractors.
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(b) The SUBRECIPIENT represents that it is, or may be, a religious or
denominational institution or organization or an organization operated for CO
religious purposes which is supervised or controlled by, or in connection CO
with, a religious or denominational institution or organization. E
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(c) The SUBRECIPIENT agrees that, in connection with the services to be
provided hereunder. (i) it will not discriminate against any employee or
applicant for employment on the basis of religion and will not limit
employment or give preference in employment to persons on the basis of r
religion; (ii) it will not discriminate against any person applying for such a
services on the basis of religion and will not limit such services or give
preference to persons on the basis of religion; (iii) it will provide no
religious instruction or counseling, conduct no religious workshop or
services, engage in no religious proselytizing and exert no other religious
influence in the provision of such services; (iv) the portion of a facility used
to provide services assisted, in whole or in part, under this Agreement
shall contain no sectarian or religious symbols or decorations, and; (v) the
funds received under this Agreement shall not be used to construct,
rehabilitate, or restore any facility which is owned by the SUBRECIPIENT
in which the services are to be provided; provided that, minor repairs may
be made if such repairs are directly related to the services; are located in
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a structure used exclusively for non-religious purposes, and; constitute in
dollar terms only a minor portion of the ESGP expenditure for the public
services.
(d) The SUBRECIPIENT shall comply with the Housing and Community
Development Act (HCD Act) of 1992 (Public Law 102-550, approved
October 28, 1992), which requires the involvement of, to the extent
practicable, homeless individuals and families and operating facilities
assisted under the ESGP in providing services for occupants of these
facilities (42 U.S.C. 11375(c)(7), as added by Section 1402 (b)).
(e) The SUBRECIPIENT shall comply with HCD Act, Section 1402 (d), which
requires that termination of assistance to any individual or family be in
accordance with a formal process, which may include a hearing, o
established by the SUBRECIPIENT. .2
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15. Compliance with Law. J
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The SUBRECIPIENT shall comply with all federal, state and local laws and
regulations pertinent to its operation and services to be performed hereunder,
and shall keep in effect any and all licenses, permits, notices and certificates as v
are required thereby. The SUBRECIPIENT shall further comply with all laws a
applicable to wages and hours of employment, occupational safety and to fire z
safety, health and sanitation.
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16. Comprehensive Homeless Assistance Plan.
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The SUBRECIPIENT shall cooperate with the CITY in undertaking emergency M
solutions grant activities and shall assist the CITY in carrying out the E
Comprehensive Homeless Assistance Plan and any other applicable strategies
implemented by the CITY and shall act in conformity therewith.
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17. Non-Discrimination and Equal Opportunity Compliance.
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The SUBRECIPIENT hereby certifies compliance with the following: a
(a) Executive Order Number 11246, as amended, and the regulations issued
thereunder at Title 41, Code of Federal Regulations, Chapter 60;
(b) Title VI and Title VII of the Civil Rights Act of 1964 (423 U.S.C. Section
2000(d) et. seq.), as amended by the Equal Opportunity Act of March 24,
1972, (Public Law Number 92-261);
(c) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. Sections 3601-3619)
and implementing regulations issued pursuant thereto (24 CFR, Part 1);
10
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8.C.b
(d) Executive Order Number 11063 and implementing regulations issued
pursuant thereto (25 CFR, Part 107);
(e) Age Discrimination Act of 1975 (42 U.S.C., Sections 6101-6107);
(fi) Section 504 of the Rehabilitation Act of 1973 (29 U.S.C., Section 794),
and;
(g) Executive Orders Numbered 11625, 12432 and 12138 consistent with
HUD's responsibilities under these Orders, the SUBRECIPIENT must
make efforts to encourage the use of minority and women owned business
enterprises in connection with ESGP activities;
(h) The SUBRECIPIENT shall establish and maintain a procedure through
which homeless individuals will be informed of the facilities and services 2
available to all on a nondiscriminatory basis. o
(i) SUBRECIPIENT agrees to abide by, and include in any subcontracts to
perform work under this Agreement, the following clause: U
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"During the performance of this Agreement, the SUBRECIPIENT and its
subcontractors shall not unlawfully discriminate against any employee or a
application for employment because of race, religion, color, national origin,
ancestry, physical handicap, medical condition, marital status, age (over z
40), or sex. The SUBRECIPIENT and subcontractors shall ensure that °_°
the evaluation and treatment of their employees and applications for M
employment are free of such discrimination. Go
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The SUBRECIPIENT and subcontractors shall comply with the provisions
of the Fair Employment and Housing Act (Government Code, Section
12900 et. seq.). The applicable regulations of the Fair Employment and
Housing Commission implementing Government Code Section 12990, set
forth in Chapter five (5) of Division four (4) of Title two (2) of the California
Administrative Code are incorporated into this Agreement by reference
and made a part hereof as if fully set forth at length. a
The SUBRECIPIENT and its subcontractors shall give written notice of
their obligations under this clause to labor organizations with which they
have collective bargaining or other agreement."
(j) The equal opportunity clause continued in Section 202 of Executive Order
Number 11246, as amended, is hereby incorporated into this Agreement
by this reference.
(k) During the performance of this Agreement, the SUBRECIPIENT and its
subcontractors, if any, shall not deny the benefits rendered hereunder to
11
Packet Pg. 588
8.C.b
any person on the basis of religion, color, ethnic group identification, sex,
age or physical or mental disability.
(1) The SUBRECIPIENT shall furnish all information and reports as required
by Executive Order Number 11246, as amended.
(m) The SUBRECIPIENT shall include the non-discrimination and compliance
provisions of the equal opportunity clause in all subcontracts, if any.
18. Affirmative Action Compliance.
Each SUBRECIPIENT or subcontractor with less than fifty (50) employees shall
comply with Section 202, Part II, of Executive Order Number 11246, as
amended. The SUBRECIPIENT shall ensure that subcontractors, if any, falling
within the scope of this provision shall comply in full with the requirements 2
thereof o
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19. Conflict of Interest.
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No person who is (i) an employee, agent, consultant, officer, or elected or y
appointed official of the CITY, state or the SUBRECIPIENT that receives ESGP
funds and who exercises or has exercised any functions or responsibilities with a
respect to assisted activities, or; (ii) in a position to participate in a decision
making process or gain inside information with regard to such activities, may z
obtain a personal or financial interest or benefit from the activity, or have an co
interest in any contract, subcontract or agreement with respect thereto, or the %
proceeds thereunder, either for himself or herself or those with whom he or she 00
has family or business ties, during his or her tenure or for one (1) year thereafter. M
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24. Eligibility of Contractors and Subcontractors.
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No ESGP funds allocated to the SUBRECIPIENT through this Agreement may
be used, directly or indirectly, to employ, award contracts to, or otherwise engage
the services of, or purchase the goods of, or fund any contractor or subcontractor
during any period of debarment, suspension, or placement in ineligibility status a
under the provision of 24 CFR, Part 4.
21. Lead Based Paint.
The SUBRECIPIENT and all subcontractors, if any, shall comply with the
requirements, as applicable, of the Lead-Base Paint Poisoning Prevention Act
(42 U.S.C., Section 4821-4846) and implementing regulations issued pursuant
thereto (24 CFR, Part 35).
12
Packet Pg. 589
8.C.b.
22. Flood Insurance.
No site proposed on which renovation, major rehabilitation, or conversion of a
building, is to be assisted under this part, other than by grant amounts allocated
to the state, may be located in an area that has been identified by the Federal
Emergency Management Agency as having special flood hazards, unless the
community in which the areas is situated is participating in the National Flood
Insurance Program and the regulations issued thereunder (44 CFR, Parts 59-79)
or less than a year has passed since the Federal Emergency Management
Agency notification regarding such hazards, and the SUBRECIPIENT will ensure
that flood insurance on the structure is obtained in compliance with Section
102(a) of the Flood Disaster Protection Act of 1973, (42 U.S.C., Section 4001 et.
seq.).
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23. Notice. r
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Any notices required or desired to be served by either party upon the other shall `
be addressed to respective parties as set forth below (or to such other addresses
as from time to time may be designated, in writing, by the respective parties):
N
AS TO CITY: AS TO SUBRECIPIENT:
Allen J. Parker Patti Long a
Office of the City Manager Mercy House
300 North D Street, 6t" Floor 807 N. Garfield Street Z
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San Bernardino, CA 92401 Santa Ana, CA 92702
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24. Binding Successors. co
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The SUBRECIPIENT, its heirs, assigns and successors in interest shall be bound
by all the provisions contained in this Agreement, and all of the parties thereto
shall be jointly and severally liable hereunder.
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25. Assurances.
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The SUBRECIPIENT certifies that it has the legal authority to enter into and meet a
the requirements of this Agreement.
26. Legal Proceedings.
Should any legal proceedings be commenced to enforce, enjoin, or collect funds
or otherwise affect this Agreement between the parties it should be filed in San
Bernardino County Superior Court. The prevailing party shall be entitled to
recover its reasonable legal fees. The costs, salary and expenses of the City
Attorney and members of his office in enforcing this Agreement on behalf of the
City shall be considered as "legal fees" for the purposes of this section.
0
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27. Entire Agreement.
This Agreement is intended by the parties hereto as the final and exclusive
expression of these provisions contained in this Agreement and it supersedes
and replaces any and all prior and contemporaneous agreements and
understandings, oral or written, in connection therewith. This Agreement may be
modified or changed only upon the written consent of the parties hereto.
28. No Third Party Beneficiaries.
No third party shall be deemed to have any rights hereunder against any of the
parties hereto as a result of this Agreement.
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Packet Pg. 591
8.C.b
ESG SUBRECIPIENT AGREEMENT
between
THE CITY OF SAN BERNARDINO
and
Mercy House
IN WITNESS WHEREOF, the parties hereto have hereunto their hands and seals this
day and year first above written.
CITY OF SAN BERNARDINO Mercy House,
a California non-profit corporation o
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Allen J. Parker, City Manager Executive Director N
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ATTEST a
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City of San Bernardino z
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City Clerk E
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Approved as to form:
Gary Saenz, City Attorney r
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By:
15
Packet Pg. 592
8.C.b
EXHIBIT A
"REIMBURSEMENT FORM"
CITY OF SAN BERNARDINO
EMERGENCY SOLUTIONS GRANT
REQUEST FOR REIMBURSEMENT
PROGRAM YEAR 2014-2015
Subrecipient Name:
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Address:
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City: State: Zip Code:
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THE UNDERSIGNED HEREBY CERTIFIES THAT THE EXPENDITURES IDENTIFIED
ON THE ATTACHED "BUDGET BREAKDOWN FORM" ARE TRUE AND CORRECT, U
AND THAT SAID EXPENDITURES WERE INCURRED AND PAID WITHIN THE <
MONTH DESIGNED ABOVE IN ACCORDANCE WITH THE AGREEMENT 0
IDENTIFIED HEREIN. EVIDENCE OF ALL PAYMENTS (BILLS AND/OR RECEIPTS
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AND CHECK COPIES) FOR EACH OF THE EXPENDITURES LISTED IS ATTACHED
HERETO.
AMOUNT REQUESTED: M
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MONTH OF: , 20_ E
Authorized Signature: Date:
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Print Name: Title: a
Name of Contact Person should there be any questions regarding this Reimbursement:
Name: Phone Number: ( ) -
E-Mail Address:
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Office Use Only
LReviiewed/jApproved by: Date:
16
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8.C.b
ESG MONTHLY BUDGET BREAKDOWN
MONTH: PROGRAM YEAR: 2014-2015
SUBRECIPIENT NAME:
APPROVED GRANT $
AMOUNT:
Budgeted REQUEST Balance
Amount by Funding Source Amount Current Year to Date Available
Month
Payee title (Do Not Use
Names)
1. 0.00
2.
4.
SALARY SUB-TOTALS: $ 0 00 0 00 $ '40 :
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6, FICA/SUI
7. Life/Health/Dental °
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Insurance
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8. Other (explain &
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BENEFIT SUB-TOTALS: $ 0.00 $ 0.00 0 00
11, Accounting/Bookkeeping _ £ltl
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12. Rent
13. Utilities r,8 Q
14. Insurance $ 0.00
15. Office Supplies $ 0.'00
16. Travel $ 0.00
17. Consumable Supplies $ 0.00
18. Other
OTHER SUB-TOTALS . :$ 0: 0.:: $ (�,QO $ 0, $ 0 00
17
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B.C.b
e
MONTHLY GRAND TOTALS
PLEAS: A -rACH SUPPORTING INVOICES AND DOC-OMENTATIM
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CITY OF SAN BERNARDINO
EMERGENCY SOLUTIONS GRANT
MONTHLY ACCOMPLISHMENT REPORT FOR THE
MONTH: 201412015
SUBRECIPIENT INFORMATION
Name:
Address:
Name of Program Activity:
Actual Program Goal Met:
Program Goal for the Year: This Month:
Program Goal for the Month: Year to Date: o
NUMBER OF BENEFICIARIES SERVED THIS MONTH
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Number of Individuals Benefited this Month:
Number of Female Head of Households:
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Of the Number of Individuals Benefited, How many were New Applicants: a
Number of Individuals Benefited Year to Date Totals. Current and New Columns, when z
added together, should equal total Number of Individuals Benefited this Month: 00
Curre Curren Curren Curren M
t New t New t New t New
00
July Oct Ja Apr M
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Aug — No — Fe — Ma
v — b — y —
Sep De Ma Jun
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INCOME LEVELS
Extremely Low Income (30% AMI) Above 80% AMI
Very Low Income (50% AMI)
Low Income (80% AMI)
TOTAL
HOUSEHOL 30% 50% 80%
D SIZE MEDIAN INCOME MEDIAN INCOME MEDIAN INCOME
Extremely Low Very Low LOW
19
Packet Pg. 596
8.C.b
1 $13,800 $22,750 $36,700
2 $15,750 $26,200 $41,950
3 $17,700 $29,500 $47,200
4 $19,650 $32,750 $52,400
5 $21,250 $35,400 $56,600
6 $22,800 $38,000 $60,800
7 $24,400 $40,650 $65,000
8 $25,950 $43,250 $69,200
CITY OF SAN BERNARDINO
EMERGENCY SOLUTIONS GRANT
MONTHLY ACCOMPLISHMENT REPORT FOR THE
MONTH: 2014-2015
Subrecipient Name:
ETHNICITY
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Applicants
Dupl�ated Cumulative U
White: a
Black/African American: 3
Asian: z
American Indian/Alaskan Native: co
Native Hawaiian/Other Pacific Islander: M
American Indian/Alaska Native & White: co
Asian &White:
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Black or African American & White:
American Indian/Alaska Native & Black or African American:
Hispanic
Other Multi-Racial: d
TOTALS: s
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SERVICE HOURS
Of the number of individuals served this month, attended hours of service,
for a total of service hours this month.
Example: Of the number of individuals served this month, 12 attended 30 hours of
service, for a total of 360 service hours this month.
Year to Date Service Hours:
�Jul October Janua April
Au ust November I I FebruaryMa
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September December March June
Total service hours provided to date are:
Of the individuals who have participated in your program, how many:
Now have new access to this service or benefit
Now have improved access to this service or benefit
Now receive a service or benefit that is no longer substandard
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Packet Pg. 598
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EXHIBIT B
"Budget Breakdown"
Access Center
Admin Salaries/ Professional Services' Bud et for Six Months
Executive Director $2,500.00
Operations Director $2,500.00
HR $2,500.00
Admin/Data $2,500.00
Bookkeeper $2,500.00
Volunteer coordination $1,250.00
Professional Fees $1,250.00 0
Admin Salaries/Professional Services
Totals $15;000.00
Operation- Pro ram Salaries'Bud et for Six Months
Program Director $20,000.00 20 hours a week
Program Manager $24,000.00 FT y
ES Program Coordinator $20,000.00 FT
ES Program Coordinator $10,400.00 25 hours a week a
Program Sala Totals $74;400.00 z
Operations and Pro ram Expenses
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Rent Assumes none
Utilities $1,500.00
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Computer $2,500.00
Insurance $500.00 w
Office supplies $500.00
Phones $1,000.00 m
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HMIS $750.00
Equiptment Leasing $250.00
Security/Maintenance w
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Security Guard $26,000.00 a
Maintenance Supplies $300.00
Security System $300.00
Client Services & Supplies
Supplies $1,500.00
Services
2000 Bus Ticket provided for
Transportation Assistance $8,000.00 appointment
Food Voucher $10,000.00 1000 Food Vouchers valued at $10
Special Needs $7,500.00 Shoes, uniform, tools, RX, ID, etc.
Motel AssistanceNouchers $10,000.00 200 bed nights $50 per ni ht
HPP/RR $40,000.00 Approximately 15 households
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Packet Pg. 599
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Operation and Program Expenses
Totals $110;600.00
TOTAL OUTFLOWS $200,000.00
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Packet Pg. 600
8.C.c
1 RESOLUTION NO. 2014-382
2
3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE CITY MANAGER TO ENTER INTO
4 NEGOTIATIONS WITH MERCY HOUSE LIVING CENTERS OF SANTA ANA FOR
5 THE OPERATION OF THE SERVICE ACCESS CENTER; ALLOCATING$200,000 OF
HUD-ESG FUNDS TO MERCY HOUSE LIVING CENTERS; AND DESIGNATING
6 CITY-OWNED PROPERTY AT 241 E. 9TH STREET FOR USE AS THE CENTRAL
DROP-IN/SERVICE ACCESS CENTER.
7
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY o
9 OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The City Manager is hereby authorized to enter into negotiations with
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Mercy House Living Centers of Santa Ana, California for the purpose of operating the Service v
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13 Access Center.
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14 SECTION 2. Mercy House Living Centers of Santa Ana, California is hereby awarded Z
15 $200,000 in HUD-ESG funds for the purpose of operating said Service Access Center. M
16 SECTION 3. The City owned property located at 241 E. 91h Street, San Bernardino, M
17
18 California is hereby designated as the Central Drop-In/Service Access Center. Mercy House y
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19 Living Centers is hereby authorized to begin operations as outlined in RFP F-15-05 within 18 E
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20 months of passage of this resolution.
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23
24
25
26
27
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1
Packet Pg�601
t
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE CITY MANAGER TO ENTER INTO
2 NEGOTIATIONS WITH MERCY HOUSE LIVING CENTERS OF SANTA ANA FOR
3 THE OPERATION OF THE SERVICE ACCESS CENTER; ALLOCATING $200,000 OF
HUD-ESG FUNDS TO MERCY HOUSE LIVING CENTERS; AND DESIGNATING
4 CITY-OWNED PROPERTY AT 241 E. 9TH STREET FOR USE AS THE CENTRAL
DROP-IN/SERVICE ACCESS CENTER.
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the
8 3rd day of November, 2014,by the following vote,to wit: _
0
9
Council Members: AYES NAYS ABSTAIN ABSENT c
10 J
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MARQUEZ X
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12 BARRIOS X
13 VALDIVIA X a
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SHORETT X
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NICKEL X
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17 JOHNSON X
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18 MULVIHILL X
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George Hanna, ity Clerk
20 � a
21 The foregoing Resolution is hereby approved this �n --` da of Novemb ,2014.
22 /2
23
R. Carey Da 4l,Mayor
24 City of San Bernardino
25 Approved as to form:
Gary D. Saenz, City Attorney
26
27 By:
28
2 Packet`Pg:602
8.C.d
DOC ID: 3558 A
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: R. Carey Davis M/CC Meeting Date: 11/03/2014
Prepared by: Evelyn Estrada, (909) 384-
5133
0
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Dept: Mayor's Office Ward(s): All 0
L
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing ci
the City Manager to Enter into Negotiations with Mercy House Living Centers of Santa a
Ana for the Operation of the Service Access Center; Allocating $200,000 of HUD-ESG
Funds to Mercy House Living Centers; and Designating City-Owned Property at 241 E. a
9Th Street for Use as the Central Drop-In/Service Access Center. (#3558) z
co
Current Business Registration Certificate: No M
Financial Impact: o
N
M
Motion: Adopt the Resolution.
Synopsis of Previous Council Action: o
0.
Resolution 3285-2014, enacted the Homelessness Intervention Action Plan. Section 6 CD
of the Resolution directed the City Manager to initiate a Request for Qualification for a w
contract-provider to offer a "centralized service access center to provide wrap-around M
services to reduce the number of unsheltered resident homeless population. Services N
through the center shall be managed by a qualified, experienced and success driven o
provider with a minimum of 10-years' experience in managing wrap-around services,
developing and managing permanent housing and administering [homelessness]
CD
prevention programs."
Further, the Homelessness Intervention Action Plan authorized $200,000 toward the
management of the central service access center through award of through the United o
States' Housing and Urban Development Department's Emergency Solutions Grants
Program (ESG). The authorization was included in the City's HUD Plan prior to
authorization in the Homelessness Intervention Action Plan. $200,000 of the City's x
$246,345.00 HUD-ESG allocation was appropriated (included) in the FY2014-2015 w
Y
Budget.
E
Resolution 2014-42 declared the real property owned by the City of San Bernardino and y
located at 241 E. 9th Street to be surplus and requested solicitation bids. No bids were a
received.
Background:
As directed under Section 6 of the Resolution, the City Managers' Office initiated
Updated: 10/29/2014 by Georgeann "Gigi" Hanna A I Packet Pg. 603
8.C.d
3558
Request for Qualifications RFP F-15-05 {attached as Exhibit 11 on August 18, 2014,
with responses due to the City on September 11, 2014. The RFQ was published and
noticed under standard City-established practices. Further, the RFQ was provided as a
general courtesy to the Inter-Agency Council on Homelessness for information and
referral.
An Administrative error released the RFQ as a Request for Proposal. An RFP is the =
most formal of the procurement response process. It contains strict procurement rules
for content, vendor timeline, response and qualifications, as well as a detail layout of the o
plan to be used by the vendor. The RFQ is typically required when the proposal is i
known to the procuring entity but information on a vendor's qualifications, how vendors
would meet the City's requirements and/or the budget proposals to be utilized by the
vendor. The requirements of an RFQ are found within an RFP which is a higher y
threshold test. U
In the issuances in question, the content of the RFQ was not altered but simply
renamed as an RFP. Vendors have had an ample opportunity to express interest in the z
projects and provide their respective qualifications. The City Attorney's office has
opined and found no legal reason to disqualify the received bids or require reissuance
of the Request.
0
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In general, the RFQ was required to identify Applicants with the specific ability to M
operate and maintain the Central Drop-In and Service Access Center. Qualifications
directly included those with 10 or more years of experience operating, maintaining and Q
providing the services (also known as wrap-around services). Qualifications did not
represent those that are conceptual in nature. The Applicant was required to show
qualification, experience and outcomes.
a�
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On September 11, 2014, the RFQ bidding was closed and one-response provided to the o
City. That response was provided to a five (5) member evaluation team who evaluated =
a
and scored the response based upon an objective criteria {attached as Exhibit 21. L
Based upon the scoring of the applicants' response a total of 437 points of 500 (87.5%
of total), the recommendation is to award the RFQ to Mercy House Living Centers of
Santa Ana, California. .�
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About Mercy House: a
Founded in 1988, Mercy House has provided complete and effective services to the x
homeless in communities throughout San Bernardino and Orange Counties for nearly "!
25 years. Mercy House provides a complete system of care designed to meet the
CD
immediate needs of the homeless at every stage of their struggle while connecting them =
to services and support which move them forward toward ending their homelessness.
Mercy House services include homelessness prevention, emergency shelter, drop-in a
centers, transitional shelters, rapid re-housing, and service-enriched permanent
housing.
Mercy House has over 15 years specifically operating emergency programs and
Updated: 10/29/2014 by Georgeann "Gigi" Hanna A I Packet Pg.604
8.C.d
3558
shelters similar to those provided within the Homeless Intervention Action Plan. These
programs/shelters provide services to over 4,300 in any given year. This experience
has made Mercy House uniquely qualified to address the needs of the chronically
homeless individuals and those experiencing significant housing barriers. Mercy House
Living Center's operates the following facilities in partnership with the host-Cities:
❑ Mercy House Center in Santa Ana (1999): Shelter, service access, basic needs =
provision, temporary and transitional shelter; housing and employment services. °
The role of this center is to provide emergency and crisis intervention to 0
homeless and other vulnerable populations as well as connect them to resources L
in the City.
a�
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-_7 Mercy House Center, City of Ontario (2005): Mercy House was asked to begin y
consultation on the City-designated "Temporary Homeless Services Area" which
had become home to over 500 homeless individuals. From 2005 to present day, a
Mercy House has provided wrap-around services and homelessness prevention
services to nearly 19,714 clients within the Ontario Center. This includes Z
provision of Homelessness Prevention and Rapid Re-Housing Program funds to 00
nearly 300 households, full operation of the Assisi House Transitional Housing
Facility and operation of 62 Permanent Housing Units within the City. In 2007,
the City of Ontario opened the Ontario Access Center which utilizes a similar N
program structure to the RFQ. M
❑ Amory Emergency Shelter (2008): Located within the Orange County o
Fairgrounds and operated in conjunction with the County of Orange, the Amory
Shelter operates a 400-bed/night winter shelter program.
W
❑ Family Redirection Program: A first-of-its-kind program operated in conjunction N
with the Amory Shelter program, the Family Redirection Program works with o
families who would normally receive services through the Amory to redirect 3,
services to a safer, enhanced, and more dignified shelter program with partner
CD
housing agencies throughout the County of Orange. a
L
❑ Anaheim Check-In Center and Street Outreach Program (2013): In partnership
with the City of Anaheim, this location creates an on-site check-in center and O
storage facility for the resident homeless within the City. The goal of the a
outreach program is to develop relationships with chronically homeless s
individuals and families to provide the first step toward self-sufficiency and x
ending their homelessness. The center further provides basic items such as ID w
assistances, storage/locker facilities, and resource referrals.
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Mercy House provided three (3) business references including:
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Brent Shultz
Director, Housing and Municipal Services
City of Ontario
Updated: 10/29/2014 by Georgeann "Gigi" Hanna A Packet Pg. 605
8.C.d
3558
Karen Roper,
Director of Housing and Community Services
County of Orange
Emilio Ramirez
Deputy Director Community Development
City of Riverside o
2
Mercy House Living Centers response to the RFQ is attached {Exhibit 31. o
J
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HUD-ESG Program:
U
In 2009, the Homelessness Emergency Assistance and Rapid Transition to Housing Act N
(HEARTH) amended the "McKinney-Vento Act" establishing the Emergency Solutions
Grant (ESG) under the United States Housing and Urban Development Department ¢
(HUD). The ESG program provides funding for: z
❑ Engagement of homeless individuals and families living on the streets c°
❑ Improvement in the number and quality of shelters v
❑ Shelter operations M
❑ Provision of essential services to shelter residents N
❑ Rapid re-housing of homeless "'
❑ Homeless prevention programs
0
Metropolitan cities are allocated ESG Funding from HUD and may sub-grant funds to
private non-profit organization. For Fiscal Year 2014-2015, the City of San Bernardino
received a federal allocation of$246,345.00 in ESG Funding.
Cn
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The RFQ required applicants to meet ALL of the criteria of the ESG Funding program to 0
be awarded. Mercy House Living Centers met the standards of the RFQ and all of the
standards of award under the ESG Program, thereby exceeding HUD's requirements.
The designation of the Central Service Access/Drop-In Facility was:
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1. Included in the FY2014-2015 HUD Allocation plan for the amount of $200,000.00 0
as approved by the Mayor and Common Council on April 21, 2014. a
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2. The Homelessness Intervention Action Plan authorized $200,000.00 in ESG x
Funding as approved on June 2, 2014.
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3. The $200,000 ESG Funding appropriation was included within the FY2014-2015 s
Budget as approved on June 30, 2014, by the Mayor and Common Council. r
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This Resolution would now award that previously set-aside funding to Mercy House
Living Centers as part of the RFQ-award.
Updated: 10/29/2014 by Georgeann "Gigi" Hanna A Packet Pg.606
8.C.d
3558
The $200,000 award is insufficient to complete the requirements outlined within the
RFQ and additional funding sources shall be sought through a partnership with the City
and Mercy House Living Centers over the next 18-months to fully establish operations
of the Central Service Access/Drop-In facility. Foundational grant opportunities are
currently being evaluated.
Designation of Surplus Property: o
2
On April 21, 2014, the Mayor and Common Council approved auction of surplus o
property owned by the City of San Bernardino located at 241 E. 9t" Street (formerly L
known as the "Easter Seals Building") through Resolution 2014-42. The City received
no-bids for the property as a result of that auction process. The building continues to be
surplus and unoccupied. N
The Resolution would designate the use of the building as the Central Service a
Access/Drop-In Facility (otherwise entitled the "Mercy House Service Access Center,
San Bernardino") under the guidelines of the Homelessness Intervention Action Plan. Z
The Resolution would authorize Mercy House Living Centers to operate the facility as °°
required under the plan.
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Zoning for the location is currently Commercial General-1. The required uses of the N
facility under the Plan include:
❑ Career counseling and training, a
❑ Mental health and substance abuse treatment, CD
❑ Storage for personal belongings,
❑ Showers and restrooms, Cn
❑ Washers and dryers, N
❑ Daycare options for homeless families (daycare not provided on-site),
❑ Basic medical care (first-aid),
❑ Crisis counseling,
❑ Information about transitioning from homelessness to permanent housing
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Operation of the facility is consistent with the zoning and land-use designations. A T
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Conditional Use Permit is required for operation. Although the City is exempt from its o
own land-use requirements, it is recommended the awardee obtain a Conditional-Use a
Permit without direct cost. In addition, modification to the building may be required.
Therefore, further land-use and planning requirements are required under the City's
designated practices. Mercy House is directed under the Resolution to seek a w
Conditional Use Permit and all necessary building permits for improvements to the
property necessary to operate under the requirements of the Plan. E
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Supporting Documents: a
Mercy House Living Centers Reso (DOC)
Staff Report - Homelessness 11-3-14 (PDF)
Exhibit 1 - Fact Sheet 11-3-14 (PDF)
Updated: 10/29/2014 by Georgeann "Gigi" Hanna A Packet Pg. 607