HomeMy WebLinkAbout2015-044 1 RESOLUTION NO. 2015-44
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
3 CITY OF SAN BERNARDINO AMENDING THE FISCAL YEAR 2014-15 BUDGET
4 FOR THE CITY OF SAN BERNARDINO
5 WHEREAS, the Mayor and Common Council held a mid-year budget workshop on
6 February 23, 2015, to review and consider certain adjustments to the FY 2014-15 Budget for
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the City of San Bernardino ("FY 2014-15 Budget") that began on July 1, 2014 and ends June
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9 30, 2015;
to WHEREAS, based on the City Manager's FY 2014-15 Mid-Year Budget Report and
11 the recommendations presented therein, the Mayor and Common Council have found that
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certain adjustments to the FY 2014-15 Budget are necessary to continue providing for service
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levels necessary to respond to the protect the health, safety and welfare of the community which
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15 are deemed appropriate by the Mayor and Common Council; and
16 WHEREAS, the Mayor and Common Council intend to continue using the FY 2014-15
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Budget, as adjusted by this resolution, as a guide for determining the priorities, programs and
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expenditures for the City of San Bernardino.
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20 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
21 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
22 SECTION 1. The FY 2014-15 Budget for the City of San Bernardino, adopted by Resolution
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No. 2014-245 on June 30, 2014, and as amended thereafter by appropriate resolution or action
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25 of the Mayor and Common Council, is hereby further amended as follows:
26 A. "Estimated Revenues" in the "General Fund" for the FY 2014-15 Budget are
27 increased by the amount of$1,367,000, as summarized in the FY 2014-15 Mid-Year
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Budget Report attached hereto and incorporated herein as Exhibit"A";
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1 B. "Appropriations" in the "General Fund" for the FY 2014-15 Budget are increased by
2 the amount of $1,367,000, as summarized in the FY 2014-15 Mid-Year Budget
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Report attached hereto and incorporated herein as Exhibit"A";
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5 C. Budget transfers in "Appropriations" for the FY 2014-15 Budget are authorized in
6 the amount of $1,460,000 to the appropriate departmental line items from the
7 "deferred payments" line item within the non-departmental appropriations, as
8 summarized in the FY 2014-15 Mid-Year Budget Report attached hereto and
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incorporated herein as Exhibit "A"; and
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11 D. "Appropriations" in the "Traffic Safety Fund" for the FY 2014-15 Budget are
12 increased by the amount of $593,936 for the purchase of Police Department
13 vehicles, as summarized in the FY 2014-15 Mid-Year Budget Report attached
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hereto and incorporated herein as Exhibit"A".
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16 SECTION 2. This Resolution shall take effect upon the date of its adoption.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO APPROVING AND ADOPTING THE CITY OF SAN
2 BERNARDINO'S MID-YEAR BUDGET DOCUMENT FOR FISCAL 2014-15.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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Common Council of the City of San Bernardino at a joint adjourned regular meeting thereof,
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6 held on the 23rd day of February, 2015, by the following vote, to wit:
7 Council Members: AYES NAYS ABSTAIN ABSENT
8 MARQUEZ X
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BARRIOS X
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11 VALDIVIA X
12 SHORETT X
13 NICKEL X
14 JOHNSON X
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MULVIHILL X
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George Hanna, i Clerk
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19 The foregoing Resolution is hereby approved this o — day of February 015.
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21 R. CAREY Venmardino
VIS, Mayor
22 City of San
Approved as to
23 form:
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26 ry S aenz
City Atto ey
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I EXHIBIT "A"
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16 FISCAL YEAR 2014-15 MID-YEAR BUDGET REPORT
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[attached]
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Allen Parker,City Manager
EXHIBIT "A" 300 North "D"Street
San Bernardino,CA 92418-0001
(909)384-5122
CITY OF SAN BERNARDINO
.gin Bern t10 CITY MANAGER'S OFFICE
INTEROFFICE MEMORANDUM
TO: Mayor and Common Council
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FROM: Allen J. Parker, City Manager
THROUGH: Nita McKay, Deputy City Manager
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SUBJECT: FISCAL YEAR 2014-15 MID-YEAR BUDGET REVIEW
DATE: February 19, 2015 Lo
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DISCUSSION:
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The Mayor and Common Council adopted the Fiscal Year 2014-15 Annual Operating and U.
Capital Improvement Program (CIP) Budget for the City of San Bernardino on June 30, 2014. N
The budget represents the spending plans for the following fund types: General Fund, Special
Revenue Funds, Debt Service Funds, Capital Projects Funds, Internal Service Funds, and the
Enterprise Fund. Although the City continues to operate under the protection of Chapter 9 =
Bankruptcy, the City's financial condition remains steady for Fiscal Year 2014-15, with a slowly .N
improving economy providing increased stability to the City's major revenue sources. It is
important to note that the City's balanced General Fund Budget for the fiscal year is made at
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possible because the City is under the protection umbrella of Chapter 9 Bankruptcy. The
Adopted Fiscal Year 2014-15 Budget included estimated revenues (with transfers in) on an all N
funds basis of$217,648,910, while appropriations (including transfers out) for all budgeted funds 3i
totaled $220,501,000 at the time of budget adoption. Certain Special Revenue Funds show a a,
utilization of a portion of prior years' accumulated fund balance to pay for multi-year capital
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improvement projects. These other funds will display expenditures exceeding revenues for this —
purpose. It is recognized that long term financial stability is reliant upon the General Fund's -a
ability to operate within the current year's sources of revenues. Management is committed to m
producing a balanced General Fund budget and accomplished this at budget adoption for Fiscal
Year 2014-15. The budget remains on track with small adjustments to estimated revenues, E
maintaining fiscal accountability in relationship to departmental expenditures, and financial
sustainability with a balanced General Fund budget.
The General Fund, which is the general operating fund of the City, comprised 56.1% of the total
appropriations on an all funds basis. The General Fund was projected to complete the fiscal year
with an operating surplus of approximately $113,636.
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The current budget continues implementation of organizational efficiencies and cost saving
measures including staffing reorganizations, contract revisions, line item reviews, and only
charter-required employee wage increases.
As with budget adoption, although the "all funds" budget is reviewed at mid-year, the main focus
of this report will be the General Fund, with overviews provided for certain other funds.
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General Fund Revenues and Expenditures
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2014-15
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2013-14
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$- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 $60,000,000 $70,000,000
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ORevenues ■Expenditures
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General • Revenues General Fund Expenditures M
Amended % Amended %
Fiscal Year Budget Actual Received Budget Actual Expended N
2013-14 $ 133,193,097 $ 37,369,383 28.1% $ 130,916,671 $ 58,540,314 44.7% N
2014-15 $ 124,948,979 $ 40,261,121 32.2% $ 123,379,318 $ 59,907,040 48.6% 3�
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General Fund Overview
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The City's general financial goal is to provide an appropriate level of municipal services with the
ability to adapt to local and regional economic changes while maintaining and enhancing the 0°
sound fiscal condition of the City.
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With the first six months of the fiscal year complete, General Fund revenues total $40.3 million, cc
or 32.2% of estimated revenues. General Fund revenues are on track for the end of the second Q
quarter, up 7.7% or $2,891,738 from the same time period one year ago when revenues totaled
$37.4 million. General Fund expenditures are $59.9 million or 48.6% expended compared to the
previous fiscal year when year-to-date expenditures totaled $58.5 million.
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General Fund Revenues
General Fund revenues total $40,261,121 at December 31, 2014, compared to $37,369,383 for
the same time period one year earlier. This is an increase of $2,891,738 or 7.7%. Each major
revenue source is compared to budget and the same time period for the prior fiscal year in the
chart below.
Revenue Comparison
2014-15 Current Year Prior Year
Estimated Actuals for Actuals for
Description Revenues Six Months Six Months oC
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Sales Taxes $29,796,257 $8,012,175 $7,537,600
Property Taxes 27,469,218 5,137,052 5,129,925 m
Utility Users'Taxes 22,837,500 11,063,438 10,135,956
Measure Z Sales Taxes 7,210,000 2,390,789 2,461,115 }
Business Licenses 6,709,935 3,095,756 3,187,227
Charges for Services 3,816,124 1,842,401 1,975,371
Water Fund Payment 3,597,944 - -
Other Taxes 3,500,235 700,678 821,133 c
Licenses & Permits 3,106,613 1,656,572 1,183,662
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Franchise Fees 2,944,990 615,639 479,435
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Transfers In 2,900,000 1,466,000 -
Transient Occupancy Taxes 2,639,000 1,379,137 1,201,751 N
Fines & Forfeitures 2,049,020 790,941 1,026,867 U.
Community Development Fees 1,776,580 872,025 747,814
Other Governmental Revenues 1,751,982 991,362 1,039,981 N
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Miscellaneous Revenues 1,055,393 63,057 248,235
Rental Income 648,600 184,099 193,311
Subtotal 123,809,391 40,261,121 37,369,383 c
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One-Time Revenues 1,139,588 - - >
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Total Revenues before Mid-Year
Adjustments 124,948,979 40,261,121 37,369,383
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Recommended Mid-Year Adjustments 1,367,000 - - 3�
Total Revenues $126,315,979 $40,261,121 $37,369,383 2D
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Sales Tax Revenues show a 6.3% increase over the same time period one year earlier. Sales tax
revenues represent the City's highest revenue source, comprising 24.1% of estimated General m
Fund revenues and transfers in. The continued moderate growth and the addition of new m
commercial and retail outlets have been factored into the budget estimate for Fiscal Year 2014- s
15. Additionally, the City receives its "Sales Tax in Lieu" payments in two equal installments in
late January and late May from the State of California. The January 2015 payment was 10.3% a
higher than the 2014 payment. The City's sales tax consultants, HdL Companies, have confirmed
that the City's sales tax collections will exceed the amount originally estimated for Fiscal Year
2014-15. Because of the projected increase in sales taxes, a mid-year budget amendment to this
revenue source of $690,000 is being recommended, is detailed in a paragraph below and
summarized in the chart above.
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Property Tax Revenue estimates represent 22.2% of General Fund revenues for Fiscal Year
2014-15. At the end of the second quarter, property taxes remain static when compared to the
same time period one year earlier. The majority of the City's property tax revenue is collected in
December and May after property taxes are due to the County of San Bernardino. As with sales
taxes, the City receives two equal installments in late January and late May of"Property Tax in
Lieu" payments from the State of California. The City's payment received in January 2015 was
5.6% higher than the prior fiscal year. This revenue category also includes the City's share of
residual tax increment revenues from the former Redevelopment Agency, which amounted to d
$515,688 in January 2015, remaining level when compared to the previous fiscal year. Because 4)
the "Property Tax In Lieu" payment has increased significantly for the first payment of the fiscal
year, it is recommended that the Mayor and Common Council approve an amendment to increase
this revenue source by $360,000. m
Utility Users' Tax Revenues, making up 18.4% of General Fund estimated revenues, have
increased 9.2% for the period July through December 2014 when compared to the prior fiscal ?
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and not six months. Although this category shows a decrease from the same time period one year
earlier, this revenue is expected to meet the projections for the current fiscal year.
Licenses and Permits include such revenue sources as building permits, annual alarm permits,
fire code permits, street cut permits, on site permits, on site plan check fees, etc. This revenue
category completed the first six months of the fiscal year 40.0% higher than the same source of
revenues collected one year earlier. The increase in building permit and on site revenues, two of
the categories with the highest increases, is due to the Hillwood industrial projects. 3
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Franchise Fees completed the first six months 28.4% higher than the same six months of the
prior fiscal year. The City receives franchise fees from electricity providers, telephone service
providers, gas providers and refuse providers. Franchise fees, depending on the contract a,
negotiated with the service providers, range from I% of gross receipts to 11% of gross receipts. m
Franchise fees are received on a monthly, quarterly and annual basis, once again dependent upon
the agreement with the City. With the significant increase for the first six months of the fiscal
year, franchise fees will meet the revenue estimate at June 30, 2015. -a
Transfers In from other funds include $2,200,000 from the City's Integrated Waste Management
Enterprise Fund for franchise fees and to reimburse the General Fund for City-provided services
and $700,000 from the Sewer Line Maintenance/Construction Special Revenue Fund for use of N
the City's right of way and General Fund administrative services provided to this fund. The
General Fund will receive the full $2,900,000 from the other funds for Fiscal Year 2014-15.
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Expenditures
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General Fund operating expenditures totaled $59,907,040 at December 31, 2014, compared to
$58,540,314 at the end of the second quarter of the prior fiscal year. This is an increase of
$1,366,726 or 2.3%. The increase in expenditures is due to the public safety employee salary
increases required by the City's Charter, the one-time payments in-lieu of cost of living o
adjustments to non-safety employees and increases in the City's share of pension costs. Public
safety employee salary increases ranged from 2.5% to 5.3%, one-time non-safety payments
ranged from 2.0% to 3.0% and employer pension expenditures increased from 18.186% to
20.169% of total payroll for miscellaneous employees and 31.45% to 33.765% of total payroll
for public safety employees. It should be noted that the City has implemented cost-sharing C;
measures whereby the majority of employees pay 1.3% to 5.0% of the employer share of the ?�
pension costs. As summarized in the chart below, most General Fund departments are at or
below 50% expended at the completion of the first six months of the fiscal year. Those IN
departments which have expended more than 50% of their annual appropriation at December 31, a,
2014 are described in further detail below. m
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Expenditure Comparison
2014-15 Current Year Current Year Prior Year
Amended Actuals for % Actuals for
Description Budget Six Months Expended Six Months
Mayor $ 517,397 $ 213,395 41.2% $ 170,778
Common Council 660,228 286,435 43.4% 286,774
City Clerk 1,430,547 726,686 50.8% 1,268,128
City Treasurer 171,973 97,860 56.9% 98,752
City Attorney 2,780,595 931,296 33.5% 1,325,890 3
City Manager 1,343,553 544,524 40.5% 341,228 d
Finance 1,487,936 682,281 45.9% 760,604 4)
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Human Resources 561,667 205,043 36.5% 208,224
Civil Service 365,080 202,348 55.4% 172,713
Community Development 3,508,215 1,333,501 38.0% 1,461,019
Police 54,015,027 26,252,093 48.6% 26,947,551 m
Fire 28,271,469 14,574,338 51.6% 14,657,830
Public Works 4,764,140 2,455,323 51.5% 3,539,337
Parks, Recreation&Community Servicves 6,212,551 2,811,797 45.3% 2,114,436 ,
General Government 14,947,726 7,342,213 49.1% 5,187,050 a
Transfers Out 2,341,214 1,247,907 53.3% -
Total Expenditures before Mid-Year r
Adjustments 123,379,318 59,907,040 58,540,314 et
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Recommended Mid-Year Adjustments 1,367,000 - - N
Total Expenditures $124,746,318 $59,907,040 $58,540,314
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The City Treasurer's Office has expended 56.9% at December 31, 2014. Although personnel U.
costs are on track to complete the fiscal year within budget, during the budget preparation N
process, no maintenance and operation costs were appropriated. As shown in the summary of
recommended budget adjustments for mid-year 2014-15, a total of$12,000 is recommended for ^,
Mayor and Common Council approval for supplies, equipment maintenance, dues/subscriptions, c
training, postage and professional/contractual services.
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The Civil Service Department has expended 55.4% of departmental appropriations at December
31, 2014. Part-time personnel expenditures were necessary to assist with workload within the
department. This expenditure will be absorbed within the total appropriations for the fiscal year
and does not require a budget amendment. 31
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Police Department expenditures amounted to 48.6% of total Police appropriations at December
31, 2014. Although Police overtime is currently 69.8% expended at the end of the first six
months, the department has sufficient salary savings (position vacancies) to cover an additional
$1,000,000 in increased overtime expenditures within their total departmental budget. However, m
the Police Department is requesting Mayor and Common Council approval of a budget
amendment to purchase 35 vehicles for a total cost of$1,193,936 ($600,000 General Fund and E
$593,936 Traffic Safety Fund) for Fiscal Year 2014-15. This budget amendment is summarized
below. Further details of the vehicle purchase are included in Attachment B (Police Department V
section)to this report. Q
Fire Department expenditures completed the first six months of the fiscal year at 51.6% of the
department's annual appropriation. Maintenance and operation expenditures are well within
budget at mid-year, however personnel costs, specifically overtime is 73.9% expended at
December 31, 2014. An increase in the department's overtime is projected at $2,500,000. Of this
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increase, $500,000 will be absorbed within the department's salary savings (position vacancies)
for the year. However, a budget amendment is requested for Mayor and Common Council
approval in the amount of $2,000,000 for Fire Department overtime and is included in the
summary below.
The Public Works Department completed the second quarter of the fiscal year with 51.5%
expended. Although part-time expenditures, as well as overtime, completed the first six months
at more than 50% expended, management is committed to staying within their departmental
appropriations at the end of the fiscal year. Therefore, the department does not require a budget
amendment.
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Transfers out are 53.3% expended at December 31, 2014. An additional transfer to the Library
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Fund was approved by the Mayor and Common Council during the first six months of the fiscal
year and the entire $77,300 was transferred to the Library Fund to cover the cost of new carpet.
The following cost-saving measures were included in the Fiscal Year 2014-15 Adopted
Operating Budget to offset the increased personnel costs referred to above and produce a 7
balanced General Fund budget. All of the cost-saving measures have been implemented during N
the fiscal year.
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• Salary savings for all departments — As budgeted positions were vacated due to normal
attrition, departments were encouraged to delay filling positions that were not considered N
critical to adequate service delivery. The projection for savings achieved by vacant
positions was $5,200,000 for the General Fund for Fiscal Year 2014-15. Departmental h
vacancies have already achieved this goal at December 31, 2014 and additional salary
savings are expected for the remainder of the fiscal year. Human Resources and Civil
Service are currently recruiting for several vacant positions. c
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• Reduction in City paid medical benefits A review of the City's medical benefits
provided to all labor groups were examined as part of the 2014-15 budget preparation
process to determine if further cost savings could be achieved. Fine tuning of the
employer-paid medical benefits resulted in a cost savings of$1,095,543 compared to the C;
estimated $1,400,000 budgeted for all General Fund departments at the beginning of the
fiscal year.
• Reductions in Code Enforcement Positions within the Code Enforcement program were v,
eliminated and a portion of the remaining positions were relocated to the Community m
Development Department for a total estimated savings to the General Fund of$1,396,578
for the fiscal year.
• Utilization of Special Revenue Funds — Public Works appropriations within the General
Fund have been reduced in the current fiscal year by charging an estimated $3,000,000 in a
eligible expenditures to the Gas Tax Fund.
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Recommended Mid-Year Budget Adiustments
After an in-depth review of the line item budget for both revenues and expenditures, the
following adjustments are recommended for Mayor and Common Council approval. The
adjustments to Fiscal Year 2014-15 estimated revenues and appropriations (expenditures) are
summarized below.
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General Fund Estimated Revenues
Increase in sales tax revenues/sales tax in-lieu $ 690,000
Increase in property tax revenues/property tax in lieu 360,000
Increase in administrative civil penalties 317,000
Total Increase in Estimated General Fund Revenues $1,367,000 m
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General Fund Appropriations (Expenditures)
City Treasurer's Office Maintenance and Operations $ 12,000
Police Department—Replacement Vehicles 600,000
Fire Department Overtime 2,000,000
Community Development Code Enforcement 25,000 N
Parks and Recreation—Part-Time Hours 190,000 d
Total Increase in Appropriations (Expenditures) $2,827,000*
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Traffic Safety Fund Appropriations (Expenditures) ii
Police Department—Replacement Vehicles $ 593,936 ti
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*$1,460,000 of this increase in appropriations will be a budget transfer to the appropriate departments from the
"deferred payments"non-departmental line item of$10.6 million that was approved by the Mayor and Common
Council as part of the originally adopted 2014-15 budget. p
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Other Funds
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The following tables summarize the revenues and expenditures of some of the City's "other
funds" at December 31, 2014.
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Library • Animal Control •
Amended Actual to Amended Actual to
Budget Date Percent Budget Date Percent
Revenues $ 1,383,330 $ 808,016 58% Revenues $ 2,031,135 $ 1,138,594 56%
Expenditures $ 1,566,575 $ 743,413 47% Expenditures $ 2,159,181 $ 764,930 35% op
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The Library Fund accounts for revenues collected at and expenditures necessary to operate the E
City's four libraries. Revenues and expenditures are on track at the end of the second quarter to
complete the fiscal year within budget. It should be noted that even with the reduction in hours of
service at the libraries, the General Fund is budgeted to subsidize library operations in the a
amount of$1,350,000 for Fiscal Year 2014-15.
The Animal Control Fund revenues are comprised of animal licenses, adoption fees, boarding
fees, and revenues for sheltering services for the cities of Loma Linda, Colton and Fontana and
both sheltering and field services for the City of Grand Terrace. Revenues are on track to reach
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the $2.0 million projected for the fiscal year. The operating revenues are adequate to support the
$2.2 million in expenditures projected for Fiscal Year 2014-15 with 35% expended during the
first six months of the fiscal year. In past years, this fund has not required transfers of cash from
the General Fund.
Improvement Home Development Block
Amended Actual to Amended Actual to
Budget Date Percent Budget Date Percent
Revenues $ 6,186,557 $ 1,605,410 26% Revenues $ 5,696,136 $ 47,299 1% .2
Expenditures $ 6,186,557 $ 1,269,310 21% Expenditures $ 5,696,136 $ 1,273,584 22% W
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The Home Improvement Fund (HOME) receives grant funding from the Department of V
Housing and Urban Development. These monies can be utilized to fund a wide range of activities 00
related to affordable housing, both rental and homeownership. The City's federal HOME monies >7 are utilized to fund the Single Family Acquisition/Rehabilitation Program, First Time a
Homebuyer Program and Home Loan Repair Program. The City will receive grant funding for
the entire $6.2 million that has been appropriated for City use. Funds are drawn down as
expended throughout the year for the approved programs. c
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Community Development Block Grant (CDBG) funds are federal grant monies awarded to the
City by the Department of Housing and Urban Development. The 2014-15 budget appropriated
$5,696,136 for CDBG expenditures. The entire budget is designated for operations during fiscal N
year 2014-15. The City utilizes this funding source for critical community programs; i.e., park U.
improvement projects, street and other public facility improvements, non-profit public service N
programs, senior and library services. Seventy percent of the City's CDBG funding is used to
assist low to moderate income residents in the City.
Gas Tax 0
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Amended Actual to Amended Actual to
Budget Date Percent Budget Date Percent
Revenues $ 5,421,932 $ 2,169,504 40% Revenues $ 3,264,000 $ 1,378,612 42% N
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Expenditures $ 6,421,955 $ 1,552,210 24% Expenditures $ 3,728,019 $ 1,426,488 38% N
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The Gasoline Tax Fund accounts for the City's proportionate share of gasoline tax monies dl
collected by the State of California to be utilized specifically for the City's street-related
construction projects and street maintenance. Gasoline tax revenues are on track at 40% received
at December 31, 2014. Because of the timing of when these revenues are received, the $2.2
million recorded includes four months of tax revenues. m
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Gasoline Tax Fund expenditures are 24% expended at the end of the second quarter of the fiscal
year and are projected to complete the year within budget. This fund is comprised of
expenditures for the City's street maintenance program, including infrastructure maintenance and
repair, concrete repair, street lights, as well as capital projects for bridge and railing repairs, a
pavement rejuvenation, guardrail repairs, neighborhood traffic management program, and the
City's pavement management program.
Sewer Line Maintenance expenditures are budgeted for maintenance of the City's sewer lines
and are well within appropriations at June 30, 2014 with 38% expended. City crews clean and
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maintain 500 miles of sewer lines within the City on an annual basis. Revenue is received from
the residents and businesses of the community for the services provided and are billed through
the City's Water Department.
Integrated Waste Management
Amended Actual to
Budget Date Percent
Revenues $ 24,644,800 $ 11,425,905 46% ;
Expenditures $ 23,487,892 $ 10,905,880 46%
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The City maintains one Enterprise Fund, the Integrated Waste Management Fund. Enterprise
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funds are utilized for services provided to the public on a user charge basis, similar to the
operation of a commercial enterprise. The City's enterprise fund is used to account for the CO
provision of refuse collection to the residential, commercial and industrial segments of the City.
All activities necessary to provide such services are accounted for in this fund, including, but not .a
limited to, administration, operations, maintenance, financing and related debt service, and
billing and collection. Revenues received at December 31, 2014 total 46% of the estimated LO
revenues for the year and expenses total 46% expended at the end of the second quarter, in line c
to complete the fiscal year within budget. N
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Capital Improvement Program (CIP)
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The City's Fiscal Year 2014-15 CIP provides $16,349,800 for new projects and is funded U_
entirely with non-General Fund monies. Below is a summary of the new projects grouped by N
funding source.
Gas Tax Fund $ 1,275,000 c
Measure I Road Tax Fund 8,377,300 °-
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Sewer Line Maintenance Fund 550,000
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Verdemont Capital Projects Fund 135,000
Street Construction Fund 300,000
Sewer Line Construction Fund 1,145,000 N
Storm Drain Construction Fund 1,222,500 3i
Local Regional Circulation Fund 410,000 d
Regional Circulation System Fund 2,560,000
AB 1600 Parkland Fund 375,000
Total CIP $16,349,800
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At December 31, 2014, the City's total expended/encumbered amount for capital projects is i
$4,042,185 or 24.7% of the total CIP appropriations. The City has encumbered the majority of E
the funding from the Measure I Road Tax Fund to pave forty-seven streets throughout the City.
This project will be ongoing with planned completion sometime in Fall 2015. Q
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Future Financial Issues
City's Plan of Adjustment to Exit Chapter 9 Bankruptcy
The City filed for Chapter 9 Bankruptcy protection in August 2012. Since that time, the City has
made numerous reductions in expenditures and positions throughout City departments in a
concentrated effort to create a balanced General Fund budget. As noted above, achieving this
goal has only been possible because the City is under the protection umbrella of Chapter 9
bankruptcy. In the coming few months, the Mayor and Common Council will be reviewing and m
approving the City's Plan of Adjustment, which is due to the bankruptcy court by May 30, 2015.
a:
California Public Employees Retirement System (CaIPERS) Actuarial Valuation Increases co
City's Pension Costs in Future Years m
Each fiscal year, CaIPERS completes an actuarial valuation report for the City's safety and
miscellaneous pension plans. The City's report, received in October 2014, details the employer
share of pension costs for safety employees increasing from 33.765% of covered payroll in the a
current fiscal year to 38.807% of covered payroll for Fiscal Year 2015-16. The employer share
of pension costs for miscellaneous (non-safety) employees is increasing from 20.169% for Fiscal
Year 2014-15 to 24.209% for Fiscal Year 2015-16. Although the majority of employees pay a N
portion of the employer share (cost-sharing), these will be significant increases to the personnel L
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costs within the City's upcoming fiscal year General Fund budget.
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Last year, the Ca1PERS Board of Administration approved new demographic assumptions N
designed to ensure sustainability and soundness of the pension fund in the decades to come. Last
year's action will result in higher pension costs for the State and Ca1PERS contracting n
employers. The board adopted CaIPERS staff's recommendations for local public agencies and
school districts to implement costs in the 2016-17 fiscal year with the costs spread over twenty
years and the increase phased in over five year. CaIPERS staff estimates that local governments o
could see costs rise up to nine percent of payroll for safety classifications in year five of the N
phase in program. More detailed projections will be provided to the Mayor and Common
Council during the upcoming budget workshops. v,
T
Expiration of Sta ffii'n g or Adequate Fire & Emergency Response (SAFER) Grant The City received $3,363,972 in 2011 and $2,145,096 in 2012 in SAFER funding for nine N 3�
firefighter/paramedic positions. The funding for these nine positions expires in June 2015.
During the upcoming budget workshops for Fiscal Year 2015-16, additional information, as well
as a recommendation on funding for these positions, will be presented for Mayor and Common a,
Council review and approval.
m
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Overtime Expenditures for Police and Fire Departments
As discussed above under departmental expenditures, overtime expenditures for public safety r
employees in both Police and Fire Departments have become significant line items in the
General Fund budget. During the upcoming budget workshops for Fiscal Year 2015-16, a
additional information, as well as recommendations for controlling overtime costs, will be
presented for Mayor and Common.Council discussion.
11
Packet Pg. 19
2.A.b
Internal Service Funds/Replacement Funds
The City currently has several Internal Service Funds which are utilized to account for operations
serving other funds or departments within the City. Examples of the City's Internal Service
Funds include Information Technology Fund, Fleet Maintenance Fund, Workers' Compensation
Fund and General Liability Fund. The City currently collects revenues to cover costs of
operating these Internal Services Funds and no replacement or "reserve" funding for future
expenses within these funds. During the upcoming Fiscal Year Budget Workshops, staff will be
recommending that Mayor and Common Council consider setting aside monies within these
funds for future replacement and/or future expected claims expenditures; i.e., the Fleet
Maintenance Fund would collect a certain amount from each department as a replacement charge
for the future vehicle purchases. Additionally, the Workers' Compensation Fund would collect a -00)
certain amount from each department for future payments expected on claims outstanding at the CO
end of each fiscal year. I-
d
Commitment of Fund Balance in the General Fund for Financial Sustainabili4vEmergency :a
Reserve Policy La
The City's General Fund reserves have been negatively impacted by economic conditions over 7
the past several years. The City currently has no financial sustainability policy in place to
safeguard the City's General Fund in future economic recessions. With the upcoming Fiscal Year
2015-16 Budget adoption, staff will be recommending that the Mayor and Common Council
consider setting aside monies for a financial sustainability/emergency reserve. The primary
purpose of this reserve is to protect the City's essential service programs and funding A
requirements during periods of economic downturn (defined as a recession lasting two or more U.
years), or other unanticipated or emergency expenditures that could not be reasonably foreseen
during preparation of the budget. Such a reserve policy could be established by setting aside a
small percentage each year until the goal of a funded reserve is reached. The reserve policy could
be established as a percentage of General Fund operating expenditures; e.g., 10%, or a flat dollar c
amount; e.g., $20 million. If desired, the reserve could be set by a formal policy and utilized D
upon formal action of the City Council for specific purposes, such as providing consistent and Q
adequate level of services, providing for future capital needs, or providing for asset replacement. LO
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Packet Pg.20
2.A.c
City of San Bernardino
Estimated Revenues and Expenditures
FY 2014/15
General Fund
FY 3
1 1 • FY 2014/15 I + 2
Revenues Amended Budget Amended Budget
Sales and Use Tax 27,122,397 28,928,404 29,796,257 30,486,257
m
Property Taxes 25,834,896 26,938,147 27,469,218 27,829,218 as
Utility Users Tax 22,500,000 22,500,000 22,837,500 22,837,500
m
Licenses&permits 9,290,900 9,524,651 9,816,548 9,816,548
Measure Z Sales Tax 6,376,000 7,000,000 7,210,000 7,210,000
Other Taxes 4,612,718 6,961,608 6,139,235 6,139,235 a
Charges for services 6,119,064 5,354,493 5,592,704 5,592,704 a
Miscellaneous 5,208,459 5,142,888 4,653,337 4,653,337 7
Transfers in 12,930,810 13,558,334 4,039,588 4,039,588 0
Franchise Tax 2,880,700 2,899,000 2,944,990 2,944,990
ca
Fines and forfeitures 2,173,900 2,011,402 2,049,020 2,366,020 m
Intergovernmental 1,629,000 1,736,170 1,751,982 1,751,982
Rental Income 638,000 638,000 648,600 648,600 ai
Grand Total .. 133,193,097 ii
Estimated Fund Beginning Fund Balance
ti
N
otal Available 127,316,844 133,193,097 124,948,979 126,315,979; M
r
Department
J10 Mayor 594,477 495,580 517,397 517,397 .2
020 Common Council 662,163 628,686 660,228 660,228 m
030 City Clerk 1,021,179 1,849,122 1,430,547 1,430,547
040 City Treasurer 221,184 214,457 171,973 183,973
050 City Attorney 3,555,328 3,327,309 2,780,595 2,780,595
090 General Government 7,589,685 12,182,662 14,947,725 13,487,725 N
100 City Manager 1,116,137 1,065,203 1,343,553 1,343,553 L
110 Human Resource 511,313 538,507 561,667 561,667
120 Finance 1,262,928 1,771,289 1,487,936 1,487,936 =
m
140 Civil Service 399,188 445,620 365,080 365,080 CL
180 Community Development 6,879,611 3,112,600 3,508,215 3,533,215 c
200 Fire 31,713,004 30,413,326 28,271,469 30,271,469
210 Police 55,765,861 56,754,175 54,015,027 54,615,027
380 Parks Recreation &Community 4,657,006 6,149,685 6,212,551 6,402,551
400 Public Works 8,164,838 9,452,450 4,764,140 4,764,140 R
E
,Grand . 124,113,903 : +11 •1 1• 122,405,10-4- N
+ • • 6111 I11 2,341,214 . , w
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'Deferred Payments
d
Deductible E
Salary Savings
Total Estimated Deductions s
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126,629,903 130,916,671 ' Q
;Excess (Deficiency)Available 686,941 2,276,426 1,569,661 1,569,661
-. Ending Fund Balance 686,941 2,276,426 1,569,661 1,569,661;�
Attachment I packet Pg.21
City of San Bernardino
Historical Summary of Revenues By Fund
Fiscal Year 2014- 2015
Amended Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
.
001 General 127,316,844 133,193,097 124,948,979 126,315,979
105 Library fund 1,769,300 1,704,525 1,383,330 1,383,330
106 Cemetery fund 14,550 16,550 254,111 254,111
- 107 Cable tv fund 228,607 262,278 _267,115 267,115
108 Asset forfeiture 805,000 605,000 601,500 601,500
111 AB2766 air quality 255,200 255,200 255,200 255,200
116 Emergency Solutions Grant 14.231 281,000 259,000_ 262,136 262,136
117 Home Improvement Part 14.239 2,386,470 2,400,000 6,186,557 6,186,557
_118 Gang and street asset forfeiture 30,300 30,300 _ 30,300 30,300
_ 119 CDBG 2,811,898- 2,847,745 5,696,136 5,696,136
120 Neighborhood Stabil.Prog(NS_P1) _ 2,915,401 2,120,000 1,800,000 1,800,000
121 SBETA 2,678,965 3,185,464 5,780,656 5,780,656
123 Federal&state grant programs _ _6,100,416 - 4,609,074 3,187,712 3,187,712
124 Animal control 2,233,500 2,233,500 2,031,135 2,031,135
_ 126 Gas tax fund 5,301,927 5,939,647 5,421,932 5,421,932
128 Traffic safety 780,000 514,489 _505,000 _ 505,000
_129 1/2 cent sales&road tax 2,934,364 2,997,716 3,055,630 3,055,630
132 Sewer line maintenance _ 3,206,000 _ 3,207,500 _ 3,264,000 3,264,000
133 Baseball stadium _ 0 85,643 85,643
_ 134 Soccer field 4_ 401,000 --v~-~4_01,000- 804,230 804,230
137 CFD 1033-fire station `^ - 585,600 585,600 597,312 597,312
242 Street construction fund 378,000 2,212,300 2,212,300 2,212,300
245 Sewer line construction 112,000 252,000 255,000 255,0_00
247 Cultural development constructio 251,000_ 751,000 750,000 750,000
248 Storm drain construction _ _ 278,000 -` 101,000 100,001 100,001
254 Assessment district res_ M 1,277,898 1,277,898 1,236,144 _ 1,236,144
261 Law enforcement facilties DIF _ _ 40,_750 _40,7_50 73,932 73,932
263 Local regional circulation _ 500 131,505 -A _261,584 261,584
264 Regional circulation system! -_ -T ^ 10,000 - 1,710,000 1,793,954 _1,793,954
527 Integrated waste management _ _ 25,186,600 24,664,800 24,644,800 24,644,800
_621 Central services fund 149,171 149,171 153,646 153,646
629 Liability insurance fund 3,146,277 3,146,277 3,240,665 3,240,665
630 Telephone support fund 1,145,191 1,138,191 1,170,611 -1,170,611
631 Utility fund 3,705,585 5,613,393 5,781,795 5,781,795
635 Fleet services fund `8,117,662 8,116,662 5,593,655 5,593,655
_677 Unemployment insurance 283,000 283,000 285,830 285,830
678 Workers compensation 4,342,247 4,332,247 5,939,854 5,939,854
679 Information technology 4,333,393 4,309,126 3,706,682 3,706,682
Grand Total 215,793,616 225,597,005 223,619,067 224,986,067
22
2.A.c
City of San Bernardino
Historical Summary of Expenditure By Fund
Fiscal Year 2014- 2015
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Amended : Amended Budget Projected 3
001 General 126,629,903 130,916,671 123,379,318 124,746,318 °-'
105 Library fund 1,799,828 1,797,203 1566 575 1,566,575 0)
106 Cemetery fund 189,797 214,864 232,379 232,379
107 Cable tvfund _ 228,607 262,831 308,000 3081000 cm
M
108 Asset forfeiture - 377,399 828,199 - 262,200_ - 262,200
m
111 AB2766 air quality -v-- - --199_,142 - 195,724 77,951 --Y 77,951 L
ea
116 Emergency Solutions Grant 14.231 -__ -T_-_280,971 259,000 699,750 699,750
117 Home Improvement Part 14.239 2,386,470 _ 2,400,000 6,186,557 6,186,557
118 Gang and street asset forfeiture 30,000 30,000 50,000 _ 50,000_ 9
119 CDBG 2,811,898 3,116,538 5,696,136 s 5,696,136
120 Neighborhood Stabil.Prog(NSP1) _ 2,915,401 1,222,501 0 0
121 SBETA - 2,678,965 3,185,464 3,524,388 3,524,388 N
123 Federal&state grant programs____. _ 6,100,416 4,721,682 4,515,604 4,515,604
124 Animal control- - --` 2,257,980 - 2,277,_149 2,159,181 _ 2,159,181
126 Gas tax fund 4,887,547 5,079,823 6,421,955 6,421,955
128 Traffic safety 653,511 651,448 593
- Y 936__-_-- -_-.
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29_1/2 cent sales&road tax _ 1,58_8,225 v 3,603,921 9,938,174 9,938,174
132 Sewer line maintenance --- - 2,879,868 3,424,773 3,728,019 3,728,019 c�v
133 Baseball stadium 15,240 49,048 85,643 85,643 M
134 Soccer field 371,653 447,056 690,181 690,181
7 CFD_1033-fire station 585,600 585,600
_42 Street construction fund -384,059 - 2,212,300 - -300,000 300,000 C
245 Sewer line construction - 60,962 T 331,798 1,145,000 1,145,000 >
247 Cultural development constructio- _ 357,000 357,000 280,000 2_80,000 W
248 Storm drain construction 148,163 1,049,191 1,222,500 - 1,222,500
254 Assessment district res 1,277,697 1,604,574 1,156,145 1,156,145
261 Law enforcement facilties DIF 30,481 143,385 30,000 30,000 c
- - - '-- - ' ' N
263 Local regional circulation - - 0 110,170 410,000 410,000 U)
264 Regional circulation system 1,244,637 5,776,736 2,560,000 - 2,560,000
527 Integrated waste management _ _-25,870,362 23,268,456 23,487,892 23,487,892
621 Central services fund 147,775 130,997 128,763 128,763
629 Liability insurance fund 3,134,464 1,848,506 3,687,709 3,687,709 W
630 Telephone support fund --_ _ -984,319 1,017,990 1,240,486 1,240,486 N
631 Utility fund 3,819 335 5,725,809 S 350 150 5,350,150 >
635 Fleet services fund --8,614,406 -- 7,683,282_-- 6,352,347 6,352,347
677 Unemployment insurance 265,000 ^--265,000 - _ 0 0
678 Workers compensation 4 110,631 4,489,307 - - 5,941,654 5,941,654 E
679 Information technology `4,580,346 4,525,674 3,706,682 3,706,682 W
Grand Total 214,898,057 225,809,669 227,660,165 228,482,274
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2.A.c
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MAYOR'S OFFICE
FY 2014-2015
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TOTAL 4 W
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BLUE: Current filled positions Q
RED: Vacant positions approved in adopted budget
FY 14-15
*Asterisk indicates non positions or divisions
Packet Pg.24
2.A.c
MAYOR
BUDGET SUMMARY
3
m
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 232,761 172,200 210,032 210,032
Benefits - 85,094 51,762 _ 67,648 - 67,648
Contractual Services 82,500 90,000 410,000 410,000 m
Maintenance and Operations 77,575 65,075 68,275 _ 68,275 y
Internal Service Charges 116,547 116,543 41,442 i 41,442 }
Grand Total 594,477 495,580 797,397 797,397
2
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Expenditure By Fund
0
001 General 594,477 495,580 N
517,397 517,397 L-
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247 Cultural development constructio 280,000 280,000 �
Grand Total 594,477 495,580 797,397 797,397 �a
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2.A.c
CITY COUNCIL
OFFICE
FY 2014-2015
3
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TOTAL 11
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RED: Vacant positions approved in adopted budget
FY 14-15
*Asterisk indicates non positions or divisions
Packet Pg.26
2.A.c
COMMON COUNCIL
BUDGET SUMMARY
3
m
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 d
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 344,250 345,800 369,204 369,204 °m
Benefits 181,228 146,201 170,333 170,333 pp
Maintenance and Operations 43,200 41,729 53,800 53,800
Internal Service Charges 93,485 93,485 66,891 66,891
Capital Outlay 1,471 -_ -- __ . .-- -
Grand Total 662,163 628,686 660,228 660,228
0
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001 General 662,163 628,686 660,228 660,228 0
Grand Total 662,163 628,686 660,228 660,228
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2.A.c
CITY CLERK'S
OFFICE
FY 2014-2015
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TOTAL 11 E
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BLUE: Current filled positions
RED: Vacant positions approved in adopted budget
FY 14-15
*Asterisk indicates non positions or divisions
Packet Pg.28
2.A.c
CITY CLERK
BUDGET SUMMARY
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 539,200 640,780 692,973 692,973
Benefits 210,600 213,963 260,190 260,190 3
Contractual Services 56,600 778,590 386,936 386,936 L
._ ._ .. _. . _.._ .
Maintenance and Operations 74,275 77,944 148,545 _ 148,545
Internal Service Charges 133,879 133,879 54,403 54,403 .a
Capital Outlay 6,625 3,966
Grand Total 1,021,179 1,849,122 1,543,047 1,543,047
0
Expenditure By Fund
001 General 1,021,179 1,849,122 1,430,547 1,430,547 4)
119 CDBG 112,500 112,500
Grand Total 1,021,179 1,849,122 1,543,047 1,543,047 N
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CITY TREASURER'S
OFFICE
FY 2014-2015
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FY 14-15
*Asterisk indicates non positions or divisions
Packet Pg.30
2.A.c
CITY TREASURER
BUDGET SUMMARY
3
m
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 >
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget w
Salaries 131,566 131,000 115,617 115,617 a
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Benefits 62,208 56,046 53,838 53,838
Contractual Services 4,000 4,000 - m
Maintenance and Operations 10,500 10,500 - 12,000
Internal Service Charges 12,910 12,911 2,518 2,518 m
Grand Total 221,184 214,457 171,973 183,973
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Expenditure By Fund
001 General 221,184 214,457 171,973 183,973 c
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Grand Total 221,184 214,457 171,973 183,973
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2.A.c
CITY ATTORNEY'S
OFFICE
FY 2014-2015
CITY ATTORNEY
(U)
(1) Filled m
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ASSISTANT CITY TO THE CITY ATTORNEY W)
ATTORNEY(U) (U)
(1) Filled 1 Filled c
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*ATTORNEYS *ADMINISTRATIVE SUPPORT
CIVIL PENALTIES v
SENIOR DEPUTY I I (ACP) LEGAL ADMINISTRATIVE
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(U) ADMINISTRATIVE (1)Filled
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(FLEX) LEGAL SECRETARY II c
DEPUTY CITY 1 Filled (U) A
ATTORNEY IV(U) (1)Filled
(1) Filled CITY ATTORNEY (1) Vacant
INVESTIGATIONS
SUPERVISOR (U) LEGAL SECRETARY I (U)
DEPUTY CITY (1}vacant (1)Filled N
ATTORNEY IV (U) ;v
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Attorney 1 (1) Filled Q.
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(1)Vacant ar
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DEPUTY CITY y
ATTORNEY II (U) VACANT 3 w
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Attorney I m
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DEPUTY CITY BLUE: Current filled positions
ATTORNEY I (U) RED: Vacant positions approved in adopted budget
(1) Filled FY 14-15
*Asterisk indicates non positions or divisions
Packet Pg.32
2.A.c
CITY ATTORNEY
BUDGET SUMMARY
3
m
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 1,911,178 1,776,566 1,279,201 1,279,201 '15 Benefits 557,408 464,001 419,349 419,349 ap
Contractual Services 545,167 749,192 631,014 631,014 e`a
Maintenance and Operations 454,594 250,569 377,466 377,466
Internal Service Charges 86,981 86,981 73,565 73,565
Grand Total 3,555,328 3,327,309 2,780,595 2,780,595 W)
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Expenditure By Fund N
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001 General 3,555,328 3,327,309 2,780,595 2,780,595 4'
Grand Total 3,555,328 3,327,309 2,780,595 2,780,595
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2.A.c
GENERAL GOVERNMENT
BUDGET SUMMARY
d
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Benefits 411,250 411,250 431,250 431,250
Contractual Services 5,370,100 6,471,473 5,634,400 5,634,400 m
Maintenance and Operations 49,835 91,350 5,878,018 4,418,018
m
Debt Service 2,258,500 5,936,965 3,732,433 3,732,433 >7
Transfers Out 14,903,710 15,527,309 2,341,214 2,341,214 a
Grand Total 22,993,395 28,438,347 18,017,315 16,557,315
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m
001 General 7,589,685 12,182,662 14,947,725 13,487,725
119 CDBG 500,000 728,376 728,376 728,376 N
Transfers Out 14,903,710 15,527,309 2,341,214 2,341,214 U-
Grand Total 22,993,395 28,438,347 18,017,315 16,557,315 N
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2.A.c
CITY MANAGER'S
OFFICE
FY 2014-2015
tM
CITY MANAGER EXECUTIVE m
(U) ASSISTANT TO THE
(1)Filled CITY MANAGER U
ASSISTANT TO THE ( )
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(1)Filled, Under-filled with
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ll/Assistant to the City DEPUTY CITY TO THE CITY N
Manager(U) MANAGER (U) MANAGER (U) a
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(2)Filled THE CITY COORDINATOR ASSISTANT TO
MANAGER (U) (1) Filled THE CITY
CDBG (1) Filled MANAGER(U) r
COORDINATOR (U) (1)vacant
(2)vacant SENIOR SB y
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FY 1415
*Asterisk indicates non positions or divisions
Packet Pg.35
2.A.c
CITY MANAGER
BUDGET SUMMARY
3
m
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 >
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
w
Salaries 1,188,138 1,274,422 1,514,372 1,514,372
Benefits 362,057 334,257 456,639 456,639 0
Contractual Services 5,984,842 5,755,213 9,898,097 9,898,097 m
Maintenance and Operations 322,907 154,895 591,102 _ 591,102 }
Internal Service Charges 111,800 111,802 81,212 81,212 -6
Capital Outlay - 7,555 34,000 34,000
Debt Service 12,000 15,000 15,000 W)
Grand Total 7,969,743 7,650,144 12,590,422 12,590,422 4
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ca
001 General 1,116,137 1,065,203 1,343,553 1,343,553 >-
107 Cable tv fund 228,607 262,831 308,000 308,000 �a
111 AB2766 air quality 129,142 125,724 77,951 77,951 N
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116 Emergency Solutions Grant 14.231 280,971 259,000 564,510 564,510
117 Home Improvement Part 14.239 2,386,470 2,400,000 6,186,557 6,186,557 N
119 CDBG 741,800 1,251,559 2,103,009 2,103,009 M
120 Neighborhood Stabil. Prog(NSPl) 2,915,401 1,222,501
122 Neighborhood Stabil Prog(NSP_3) 897,499 1,800,000 1,800,000 =
630 Telephone support fund 171,215 165,827 206,841 206,841 C
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Grand Total 7,969,743 7,650,144 12,590,422 12,590,422 .5
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Z.A.c
HUMAN RESOURCES
DEPARTMENT
FY 2014-2015 3
DIRECTOR OF m
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*Asterisk indicates non positions or divisions
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2.A.c
HUMAN RESOURCES
BUDGET SUMMARY
3
d
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
d
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 759,748 728,009 566,817 566,817
Benefits 250,792 204,042 205 909 205,909
contractual Services 275,000 555,523 672,321 672,321 L
Maintenance and Operations 6,292,423 4,981,565 8,691,340 8,691,340 d
-- - .- - __._. - ,691, --- y.
Internal Service Charges 178,445 178,445 54,643 54,643
Credit/billables - 228,736 - -
Grand Total 7,756,408 6,876,320 10,191,030 10,191,030
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001 General 511,313 538,507 561,667 561,667 N
629 Liability insurance fund 3,134,464 1,848,506 3,687,709 3,687,709
678 Workers compensation 4,110,631 4,489,307 5,941,654 5,941,654 w
Grand Total 7,756,408 6,876,320 10,191,030 10,191,030 U.
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2.A.c
FINANCE
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FY 2014-2015 3
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budget FY 14-15
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Packet Pg.39
2.A.c
FINANCE
BUDGET SUMMARY
3
aD
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 696,517 937,560 984,756 984,756 'a
Benefits 267,335 285,722 345,064 345,064 m
Contractual Services 79,500 336,634 13,000 _ 13,000
Maintenance and Operations 310,200 308,100 50,700 50,700
Internal Service Charges 224,376 224,376 126,307 126,307
Capital Outlay 2,300 11,000 11,000
Grand Total 1,577,928 2,094,692 1,530,827 1,530,827
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001 General 1,262,928 1,771,289 1,487,936 1,487,936 M
119 CDBG -- _ - s 50,000 58,403 42,892 42,892
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Grand Total 1,577,928 2,094,692 1,530,827 1,530,827 N
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2.A.c
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FY 2014-2015
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FY 14-15
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Packet Pg.41
2.A.c
CIVIL SERVICE
BUDGET SUMMARY
3
m
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 240,650 284,167 260,576 260,576
Benefits 82,909 85,824 _ 68,550 68,550 ap
Maintenance and Operations 6,200 61200 6,531 6,531 cc
Internal Service Charges 69,429 69,429 29,083 29,083
Capital Outlay 340 340
Grand Total 399,188 445,620 365,080 365,080
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Grand Total 399,188 445,620 365,080 365,080
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2.A.c
COMMUNITY DEVELOPMENT
DEPARTMENT
FY 2014-2015
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EXECUTIVE
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FY 1415
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Packet Pg.43
2.A.c
COMMUNITY DEVELOPMENT
BUDGET SUMMARY
3
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Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 >
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget w
Salaries 3,731,450 1,245,194 2,127,430 2,127,430 m
Benefits 1,341,521 348,366 860,594 860,594 V
Contractual Services 636,800 455,100 1,213,670 1,213,670 m
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Internal Service Charges 1,012,440 1,012,440 134,625 134,625 }
Capital Outlay - 1,500 1,500 g
Grand Total 6,879,611 3,132,600 4,511,178 4,536,178 '°
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119 CDBG - 20,000 1,002,963 1,002,963
Grand Total 6,879,611 3,132,600 4,511,178 4,536,178 U.
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2.A.c
FIRE
BUDGET SUMMARY
3
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 21,831,695 21,535,334 18,587,966 20,587,966 m
Benefits 6,702,720 5,650,955 6,524,174 6,524,174 ,0)
Contractual Services 323,970 294,556 429,320 429,320 m
- - --
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Internal Service Charges 2,018,188 2,020,686 2,812,197 2,812,197 W
Capital Outlay - 11,851 4,700 4,700 a
Debt Service 787,000 785,574 939,281 939,281
Grand Total 32,509,574 31,158,556 30,255,845 32,255,845 to
17
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001 General 31,713,004 30,413,326 28,271,469 30,271,469
119 CDBG 593,200 543,200 543,200 543,200 W
123 Federal&state grant programs - - 1,133,616 1,133,616
211 Fire equip acquisition 40,500 41,100 v
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Grand Total 32,509,574 31,158,556 30,255,845 32,255,845
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2.A.c
POLICE DEPARTMENT
BUDGET SUMMARY
3
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Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 >
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 36,260,102 37,286,424 34,893,280 34,893,280 4)
Benefits 11,919,002 12,047,842 14,067,270 14,067,270
Contractual Services 2,619,057 2,327,577 1,305,984 1,305,984 m
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Maintenance and Operations 1,451,500 1,611,686 1,592,830 1,592,830
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Capital Outlay 130,000 388,264 613,200 1,807,136
Grand Total 60,098,172 61,380,304 58,889,015 60,082,951
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Expenditure By Fund c
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001 General 55,765,861 56,754,175 54,015,027 54,615,027 16.
108 Asset forfeiture 377,399 708,399 262,200 262,200
116 Emergency Solutions Grant 14,231 135,240 135,240
118 Gang and street asset forfeiture 30,000 30,000 50,000 50,000 ai
119 CDBG 112,500 112,500 LL
123 Federal&state grant programs 982,940 928,748 2,124,867 2,124,867
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124 Animal control 2,257,980 2,277,149 2,159,181 2,159,181 P-
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128 Traffic safety 653,511 651,448 593,936
261 Law enforcement facilties DIF 30,481 30,385 30,000 30,000 =
Grand Total 60,098,172 61,380,304 58,889,015 60,082,951 C
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2.A.c
City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Nita McKay, Deputy City Manager
3
From: Jarrod Burguan, Chief of Police
d
Subject: Police Vehicle Purchase d
Date: February 19, 2015 m
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The San Bernardino Police Department's fleet consists of sedans, SUV/trucks and
motorcycles. The fleet is aging and has not been replenished at a rate adequate to ensure
durability and reliability. The fleet consists of vehicles ranging from years 2000 to 2011,
many with high mileage. The last replacement occurred in 2011 with the purchase of 6
Chevy Tahoe and I 1 sedans. M
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The purchase of 20 patrol units (21% of the patrol fleet) and 12 unmarked units (20% of
the unmarked fleet) post rental/lease vehicles in an annual rotation will provide stability U_
and reliability in the fleet. Currently the unmarked fleet consists of vehicles that are
mostly prior black and white patrol units. The cost and maintenance of these aging units n
is not recommended. The newer mid-sized economy vehicles will lower service and fuel =
costs.
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The overall fleet will be reduced to accommodate the requested purchase of vehicles.
Vehicles have been identified for removal from the existing fleet and will be used in a
trade-in method with the purchase. Beyond the reduction in a vehicle for a vehicle LO
method the overall patrol fleet will be reduced from 89 units to 78. The same vehicle for v
a vehicle method will be used for the unmarked fleet and then the fleet will be reduced o
from 88 to 80. This all adds up to a total fleet reduction this year of 19 vehicles.
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I recommend replacing fleet units with the purchase of the following vehicle types: c
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2015 Ford Explorer 4-door 12 units w
2015 Ford Taurus 8 units N
2013-2014 Ford Fusion (pre-rental/lease) 12 units
2015 Honda Motorcycle 3 units
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Quoted pricing:
IG SBPD IS COMMITIT.;D TO PROVIDING:
PR.OGRCSSI\H QUALITY POLICE SURVIC1%
A SAM',N.NVIRONM]�NT TO IMPROVE"I'lIli QUALITY OF],tFF
4 RI:DUCOON IN CRIME'11IROUG]I PROBLI^M 111?COGNITION AND PROBLI?M SOLVING
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Page 2
Vehicle Make #of Per Vehicle
& Model Vehicles Vehicle Cost Build Cost MDC Cost Total Cost
Ford Explorer 12 $30,829.26 $11 15192 $3,833.80 $45,814,98 $549,779.76 3
Ford Taurus 8 $27,1 3.09 $9 842.70 $3,833.80 $40,829.59 $326,636.72
Ford Fusion 12 $17,000.00 $3,209.92 $0.00 $20,209.92 $242,519.04
Honda Motorc cle 3 $I8,500.00 $6,500.00 $0.00 $25,000.00 $75,000.00
Total for all vehicles $1,193,935.52
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Total expenditure for the vehicles and equipment:
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Vehicles $ 846,675.84
Equipment 270,583.68
Computers 76,676.00 (for 20 patrol units)
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Total $1,193,935.52
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Recommended funding: �
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$600,000.00 General Fund U-
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$593,936.00 Traffic Safety Fund
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PARKS, RECREATION & COMMUNITY SERVICES
DEPARTMENT
FY 2014-2015 3
ADMINISTRATIVE DIRECTOR OF EXECUTIVE m
ANALYST I (FLEX) PARKS, REC. & ASSISTANT TO
(1)Vacant COMM. SVCS (U) DIRECTOR(U) to
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COMM. REC, PARKS COMM. PROGRAM U.
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REC. ADMIN. ASSISTANT MANAGER N
SUPVR MANAGER MANAGER ASSISTANT SCP
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TOTAL 126 RED: Vacant positions approved in adopted budget
FY 14-15
*Asterisk indicates non positions or divisions
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PARKS
BUDGET SUMMARY
3
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Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 1,591,725 2,121,794 1,978,717 2,168,717
Benefits _-- - -- - _ 401,834 - ----314,330 500,841 500,841 3
Contractual Services 1,518,129 846,102 1,997,344 1,997,344 m
Maintenance and Operations 579,800 698,684 904,383 904,383
Internal Service Charges 1,_566,506 3,177,096 3_,034,503 3,034,503
_ - -
-Capital Outlay 41,600 17,647 176,500 176,500 2
Grand Total 5,699,594 7,175,653 8,592,288 8,782,289 to
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Expenditure By Fund N
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001 General 4,657,006 6,149,685 6,212,551 6,402,551 W
106 Cemetery fund 189,797 214,864 232,379 232,379
119 CDBG 465,898 315,000 460,696 460,696
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123 Federal&state grant prograr - - 910,839 910,839 V-
133 Baseball stadium 15,240 49,048 85,643 85,643 r-
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134 Soccer field 371,653 447,056 690,181 690,181
Grand Total 5,699,594 7,175,653 8,592,288 8,782,289
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PUBLIC WORKS DEPARTMENT
FY 2014-2015
3
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CHART IS CHART IS CHART IS CHART IS CHART IS
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RED: Vacant positions approved in adopted budget
FY 14-15
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PUBLIC WORKS DEPARTMENT
BUILDING MAINTENANCE DIVISION
3
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PUBLIC WORKS DEPARTMENT
FLEET SERVICES DIVISION
FY 2014-2015 3
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PUBLIC WORKS DEPARTMENT 3
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INFORMATION
TECHNOLOGY
FY 2014-2015 3
Reports to Deputy a
City Manager Nita m
McKay
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APPLICATIONS IT PUBLIC SENIOR DEPARTMENTAL
DEVELOPMENT OPERATIONS SAFETY IT NETWORK GIS ACCOUNTING
MANAGER SUPERVISOR MANAGER ADMINISTRATOR ADMINISTRATOR TECH
(1) Filled (1) Filled (1) Filled (1)Filled (1)Filled (1)Filled
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RED: Vacant positions approved in adopted budget
FY 14-15
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INFORMATION TECHNOLOGY
BUDGET SUMMARY
Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 1,173,600 1,215,080 1,099,536 1,099,536 Ca
Benefits 428,260 369,088 398,829 398,829
Contractual Services 555,974 528,490 682,062 682,062
Maintenance and Operations 2,438,417 2,423,770 1,806,549 1,806,549
Internal Service Charges 70,787 70,787 63,271 63,271
Debt Service 689,000 689,000 689,000 689,000
Grand Total 5,541,225 5,508,833 4,869,090 4,869,090
Expenditure By Fund Q
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621 Central services fund 147,775 130,997 128,763 128,763
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630 Telephone support fund 813,104 852,163 1,033,645 1,033,645 >-
679 Information technology 4,580,346 4,525,674 3,706,682 3,706,682 71
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Grand Total 5,541,225 5,508,833 4,869,090 4,869,090 A)
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LIBRARY DEPARTMENT
FY 2014-2015 3
LIBRARY DIRECTOR m
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"LIFELONG LIBRARY LIBRARY
LEARNING +REFERENCE 'CHILDREN'S ADMIN LIBRARY C4
(LITERACY /PC LAB /YOUNG *CIRCULATION NETWORK ASSISTANT
-GRANT ADULT TECHNICIAN/ ADMINISTRATOR (1) Filled
FUNDED) WEBMASTER (1)Filled
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LIBRARIAN >
LITERACY TECHNOLOGY II LIBRARY >
PROGRAM LIBRARIAN CIRCULATION LIBRARY
COORD. (1) Filled (1) Filled SUPERVISOR NETWORK
(1) Filled (1) Filled ASSISTANT
(1)Filled °
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FILLED 11 E
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TOTAL 11
BLUE: Current filled positions a
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FY 1415
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LIBRARY
BUDGET SUMMARY
3
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Fiscal Year 2013 Fiscal Year 2014 Fiscal Year 2015 Fiscal Year 2015 m
Expenditure by Classification Amended Budget Amended Budget Amended Budget Projected Budget
Salaries 1,029,000 987,800 965,243 965,243 .a
Benefits 231,100 231,100 228,786 228,786
Contractual Services 27,391 117,045 156,430 156,430
Maintenance and Operations 261,200 383,310 317,885 317,885
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Internal Service Charges 251,818 175,493 197,369 197,369 -6
Grand Total 1,800,509 1,897,748 1,865,712 1,865,712 2
Expenditure By Fund et
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105 Library fund 1,757,328 1,797,203 1,566,575 1,566,575 c°v
119 CDBG - 100,000 140,000 140,000 c`a
123 Federal&state grant programs - - 159,138 159,138
265 Library facilities and 43,181 545
Grand Total 1,800,509 1,897,748 1,865,712 1,865,712 N
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