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HomeMy WebLinkAbout06.A- Community Development 6.A DOC ID: 3623 CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Information/Report From: Mark Persico M/CC Meeting Date: 01/05/2015 Prepared by: Brenda Leggitt, (909) 384- 5057 Dept: Community Development Ward(s): All Subject: Code Enforcement & Police Transition (#3623) Current Business Registration Certificate: Not Applicable Financial Impact: Account Budgeted Amount: <<Insert Amount>> Account No. <<Insert Account No.>> Account Description: <<Insert Account Description>> Balance as of: <<Insert Date>> Balance after approval of this item: <<Insert Amount>> Please note this balance does not indicate available funding. It does not include non- encumbered reoccurring expenses or expenses incurred, but not yet processed. Motion: Receive and file. Synopsis of Previous Council Action: The Mayor and Common Council approval of FY 2014-15 budget on June 30, 2014. Background: Beginning in June 2014, when the budget hearings took place, it was discussed and decided that the Code Enforcement Division would be transferred from the Police Department to the Community Development Department, and the Police Department would form new positions called Community Policing Specialists. On September 16, 2014, the changes to the Code Enforcement Division that were approved during the budget hearings commenced. Those remaining in Code Enforcement included six Code Enforcement Officers, one Weed Abatement Coordinator, three Customer Service Representatives, a newly hired Manager (formerly a Supervising Code Officer), and the Volunteers. The seven Community Policing Specialists that were hired by the Police Department were all former Code Enforcement Officers. To date, out of the employees that were laid off, one was reinstated due to an employee being hired by another City, and another was hired by the Fire Department, leaving a total of three employees without current employment with the City. The Police Department and Community Development Department have worked well through the transition via regular meetings and open communication. Currently, both departments share one of the three Customer Service Representatives for the clerical Updated: 12/17/2014 by Georgeann "Gigi" Hanna Packet Pg.227 6.A 3623 assistance needed. CODE ENFORCEMENT The Code Enforcement Officers have been deployed as follows: ❑ 4 area officers (according to the four Police quadrants: "A", "B", "C", & "D") ❑ 1 officer dedicated to receiverships and demolitions ❑ 1 officer dedicated to commercial & industrial properties At the beginning of September, prior to the realignment, there were 5,675 open cases. Once the division of staff occurred, there were approximately 5,000 cases for Code Enforcement to handle. In order for four area officers and one commercial officer to have a manageable case-load, cases that had not received complaints within six months (with the exception of single-family rentals) were closed. Code staff spent approximately 6 weeks reviewing each of the 5,000 cases and closing inactive cases. The Code Enforcement staff currently has approximately 3,000 open cases to include the following: ❑❑❑❑Single-Family Rental Property Inspection Program biennial inspections and invoicing ❑ Weed Abatement inspections (annual Spring survey will begin in March) ❑ Board-ups and abatements of vacant properties (have conducted 9 to date) ❑ Demolitions ❑ Receiverships (first receiver was appointed in November for 2942 Bangor) ❑ Residential, commercial and industrial inspections There are five active Code Volunteers who have been primarily removing illegally posted signs in the public right-of-way, conducting the former City Attorney Investigators' follow-up inspections to ACPs that were issued by them, and assisting the officers as needed. For the month of October, the four area officers and the commercial officer completed the following: 422 inspections; 75 Notices of Violation; 156 single-family rental certifications; and 4 abatement warrants were prepared. The demolition officer completed the demolition at 157 E. 5th Street through the warrant process, and created a demolition matrix spreadsheet to show the current status of properties. During the month of October, one of the Customer Service Representatives left the city and that position remains vacant until the background is completed on the new hire. In November, the five Code Officers completed the following: 305 inspections; 58 Notices of Violation; 96 single-family rental certifications; 6 Administrative Citations; and 1 abatement warrant was prepared. The demolition officer prepared 2 asbestos warrants and a demolition warrant. One of the area officers transferred to the Police Department when a Community Policing Specialist position was vacated, allowing one of the officers who was laid off to be reinstated. Updated: 12/17/2014 by Georgeann "Gigi" Hanna Packet Pg.228 6.A 3623 The Code staff has continued to work hard with limited resources. Streamlining Processes Beginning in January, Code will be streamlining the demolition process by having three on-call demolition contractors, no longer needing to go through the bid process for individual properties. Code is also working with the City Attorney's Office to adopt the 2012 International Property Maintenance Code. Through the implementation of the Notice & Order that most cities use, and Municipal Code amendments to not allow two hearings to be held on a property, a reduction in hearings should occur. Staff anticipates bringing this item to the LRC and MCC within the next sixty (60) days. COMMUNITY POLICING SPECIALISTS The newly formed team of Community Policing Specialists is responsible for a number of issues that are believed to be directly related policing efforts. The team has a number of specific assignments; however, they most frequently are called upon to deal with these specific issues throughout the entire city. ❑ Apartment complexes with four (4) or more units o Property inspections (both interior and exterior) and enforcement o Crime-Free Multi-Housing Program I o CPTED inspections and enforcement ❑ Marijuana dispensaries ❑ Deemed Approved Ordinance ❑ Zero tolerance enforcement in the 3 Target Areas Assist District Resource Officers 5 of the 7 Community Policing Specialists are assigned to one of the four policinq� districts. They all are tasked with enforcement action in the three target areas (40t Street area, downtown area, and south of 1-10) as well. This enforcement includes basic inspections of single-family homes for violations such as RV parking, trash can placement, and much more. They are also responsible for blue tagging and towing of illegally parked vehicles in the target areas. During the month of October city-wide, the Community Policing Specialists worked both Target Area #1 (40th Street Area) and their regularly assigned districts. The team was responsible for the following activity: Multi-family property inspections (148); Multi-family Notice of Violations (NOV) (77); Single-family property inspections (208); Single-family NOV (31); blue tags (39); parking cites (12); vehicle tows (7); District Resource Officers (DAO) inspections (4); MJ dispensaries inspected (45); MJ dispensary ACPs issued (4); Crime Prevention Through Environmental Design (CPTED) inspections (73); Hearings (7); Administrative Citations (49). In the month of November as the team continued working in their new environment, Updated: 12/17/2014 by Georgeann "Gigi" Hanna I Packet Pg. 229 6.A 3623 they continued to be extremely effective showing the following statistics: Multi-family property inspections (132); Multi-family property NOV (34); Single-family property C inspections (153); Single-family property NOV (16); blue tags (4); parking cites (6); vehicle tows (1); DAO inspections (1); MJ dispensaries inspected (49); MJ dispensary ACPs issued (3); CPTED inspections (52); and Administrative Citations (8). The number of inspections also includes re-inspections of properties. Another change affected by this transition is in the manner in which vehicle complaints are addressed. For instance, any complaints that involve vehicles parked and/or standing, on or within the public's right of way, are now handled by the Police Department's Parking Enforcement Officers. There are several CRM's involving vehicles that are sent to the Police Department daily, and all addressed in an extremely timely fashion. Over the coming months the team will become even more cohesive as they move to Target Areas #2 and 3. The effectiveness of this team is remarkable given the enormous tasks they have been asked to complete. All of these employees applied for and transitioned to the Police Department even with some of them not being affected by layoff notices. The new Community Policing Specialist position has become extremely sought after, and when an opening was created by an employee leaving city employment, it was quickly applied for and filled by yet another employee that has worked in the Code Enforcement division for years in order to reinstate a Code Officer who was laid off. The overall commitment and dedication to the city is enormously evident in the quality and quantity of work performed on a daily basis by both the Community Policing Specialists and the Code Enforcement staff. Supporting Documents: ttnrintPri- 12/17/2014 by GAnrnpann "Gin!"Hanna Packet Pg.230 • f COMMUNITY POLICE DEPT. DEVELOPMENT DEPT. COMMUNITY POLICING CODE ENFORCEMENT SPECIALISTS ❖ RENTALS (1-3 UNITS) ❖APARTMENTS (4+ ❖WEED ABATEMENT UNITS) (VACANT LOTS) ****CRIME-FREE MULTI- ❖ DEMOLITIONS HOUSING & CPTED ❖ RECEIVERSHIPS MARIJUANA ❖ RESIDENTIAL DISPENSARIES ':'COMMERCIAL DAO **** INDUSTRIAL 3 TARGET AREAS ❖ASSIST DISTRICT RESOURCE OFFICERS COMMUNITY DEVELOPMENT DEPARTMENT CODE ENFORCEMENT DIVISION xmp W� ••� 4 y ��! I •r, d .. art � ,�F��:� ■fir �.rf. Legend 4& Fits Stabom HOSPOIS Code Oftodpolli" Aron EMS County Sam —Bevel, _M. 0 Mims was ;1111110 W IMLOr Aam MIME . Ag�WE .. rr��//��••�tt t "• Ca,1�.t • .a rr f �y,1.177�••7' .n��:.+•1.2��A . is • •� *•• • - ♦ Code • Community Policing Specialist • •' i ' Johns i 'Robert Wendy Cunningham Thompson i City of San Bernardino Police Districts, Focus & Code Enforcement Areas HOW ' • ' 10/01/14 THROUGH • ' BOTH DEPARTMENTS) CITIZEN REPQRTING PARTY NUM6ER PERCENTAGE 622�I IIiK% ANNUAL SFR 418 27% OFFICER , 22% TENANT 119 • i POLICE DEPT. 44 OTHER CITY DEPT ��'� FIRE DEPT. 10 1• . !9 OTHER A NEIGHBORHOOD ASSN. TOTAL VOLUNTEER 3 1% A „ . FLOWCHART • ' CODE ENFORCEMENT COMPLAINTS ............... CQMFLAINT RECEIVED INSPECTIQN NOTICE QF CQMPLAINT ��-�� MAILED TO OWNER (QFFICER'S DAYS NOTICE OF VIOi-ATIQN POSTED DISCRETIQN� & MAILED TQ OWNER RE-INSPECTION RE-INSPECTION ADMINISTRATIVE CIVIL �-�-3� ADMINISTRATIVE CITATION PENALTY �DAI�Y FINE UNTIL DAYS �S10o PER VIQLATIQN; IF CQMPLIANCE MET} APPEAL, GOES TO HEARING} ��-6Q DAYS ADMINISTRATIVE HEARING {OWNER NQTIFIED TO ATTEND) FLOWCHART • ' WEED ABATEMENT "PROCESS ANNUAL SURVEY CONDUCTED IN MARCH BY CODE STAFF ��-15 NOTICE TO CLEAN PREMISES DAYS LETTER MAILED TO PROPERTY (APPROXIMATELY 3700 LOTS} OWNER} 30-60 GAYS RE-INSPECTION T© VERIFY �NORK COMPLETED RE-INSPECTION 30-50 SEND INVOICE TO OWNER DAYS 1F NOT CLEANED BY OWNER GIVEN TO CONTRACTOR 30 DAYS ADMINISTRATIVE NEARING TO 30-�0 BBC NEARING TO ASSESS ON LIEN CIF NOT PAID) DAYS TAX ROLL FLOWCHART FOR ABATEMENT PROCESS ............... INSPECTIQN HAZARDQUS CQNDITIQN 24-�.8 72-HQUR NQTICE QF CQMPE.AINT RECEIVED HQUR5 VIQLATIQN MAILED TO AFL INTERESTED PARTIES �- IlFit RE-INSPECTIQN RE-INSPECTIQN HEARING PREPARATIQN TQ 15-20 INCUR CASTS & QBTAIN QRDER DAYS WARRANT PREPARATIQN & EXECUTIQN ADIVIIIUISTRATIVE HEARING {Q1�1NER NQTIFIED TQ ATTENDS A�MI(�iSTRATIVE NEAi�INC� E 3t�SE'E�TIt� U �1IlT FAR NEPA/CEQA �'`�E-E`�=a.�,��T;QN E�;�C�T1�N � n R�—I�S� CTiC�N AS�ES�C�S REPORT (�BiAI€ ED HEARING PEE'AE�ATI�N TG� SAYS GE (�LITIC�N tNARRANT INCUR CC;STS PREPARATION EXECt�TIGN FLOWCHART FOR DEMOLITION PROCESS �, E�i1111+ES�RAT(VE E—IEAF�iNC: � `3 DEMOLITION MATRIX Hearing Hearing Order Asbestos Demolition Demolition Address CDBG Date Expiration Warrant Warrant Complete 157 E 5th St Y 08/20/09 11/09/09 04/22/14 10/14/14 10/24/14 1056 E Benedict Y 07/22/10 02/06/10 09/01/11 TAX SALE CA 3884 N Mt View Y 11/24/10 02/26/11 08/18/1112/01/14 532 W Virginia Y 01/16/14 05/14/14 07/14/14 148 E Olive St Y 08/14/14 09/24/14 748 W 9th St Y 07/03/14 10/02/12 CA 548 N 'G' St Y 07/03/14 05/04/14 12/01/1412/22/14 1256 N Stoddard Y 05/08/14 05/18/14 n/a n/a By Owner 1341 N 'D' St Y 05/22/14 08/17/14 12/01/14 IN LITIGATION 740 W 11th St Y 05/22/14 09/17/14 1626 N Sierra Y 05/22/14 08/17/14 1387 Belle St Y 10/10/13 04/28/14 2185 Chestnut Y 08/28/14 10/10/14 1432 31st PI N 11/20/14 NEW OWNER 343 S Pershing Y 11/20/14 976 W. 6th St Y 12/04/14 1259 Laurelwood Y 12/04/14 273 W. 14th Y 12/18/14 364 S. Arrowhead N 0 S. Arrowhead N 1071 Stoddard St Y 1248 N Waterman Y 1500 W. Highland Y By Owner 771 W. 17th St Y 235 W. Orange Y FLOWCHART FOR SINGLE-FAMILY RENTAL PROGRAM NOTICE ANNUAL INSPECTION NOTICE OF • ' • INVOICE SENT VIOLATION OR SELF- ' • ' ($100) CERTIFICATION RE-INSPECTION RE-INSPECTION • • VIOLATION ADMINISTRATIVE ACP & HEARING CITATION PROCESS SELF-CERTIFICATION NOTICE CASE CLOSED YEARS LATER)