HomeMy WebLinkAbout2015-039 I RESOLUTION NO. 2015-39
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF MAYOR'S CHIEF OF STAFF (U)
3 AND APPROVING THE JOB DESCRIPTION.
4 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
5 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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7 SECTION 1: The position of Mayor's Chief of Staff (U), Range 4560, $86,988
8 $105,732 per year, is hereby established and the job description for said position,
9 attached hereto as Exhibit 'A," is approved.
10 SECTION 2: The Human Resources Division Manager is hereby authorized to
11 update Resolution Nos. 97-244 and 2011-218 to reflect these actions.
12 SECTION 3: The Director of Finance is hereby authorized to amend the F
13 2014/15 budget to reflect these actions.
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1
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO ESTABLISHING THE POSITION OF MAYOR'S CHIEF OF STAFF (U)
2 AND APPROVING THE JOB DESCRIPTION.
3
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
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Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on
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the 17th day of February, 2015, by the following vote, to wit:
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COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT
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s
MARQUEZ X
BARRIOS X
9 VALDIVIA X
10 SHORETT X
11 NICKEL X
12 JOHNSON X
MULVIHILL X
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14 "►��1C.
George nn Hanna ity Clerk
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The foregoing Resolution is hereby approved this day of February
16 2015.
17 p- , 6 L
1s
R. Carey Dav' , Mayor
City of San EYernardino
19 Approved as to form:
20 GARY D. SAENZ, City Attorney
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22 By.
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2015-39
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EXHIBIT A
Class Code:
M/CC Date Adopted:
City of San Bernardino Signature:
Human Resources Division Manager
Bargaining Unit: Management/Confidential
Class Specification
MAYOR'S CHIEF OF STAFF (U)
JOB SUMMARY
Under policy direction of the Mayor, performs specialized work including the review and analysis
of issues, reports and services; represents the Mayor at meetings with constituents; represents
the Mayor at various committee and community meetings; serves as liaison for the Mayor with
City departments, constituents groups, civic organizations and public bodies; and performs
related duties as assigned.
DISTINGUISHING CHARACTERISTICS
The Mayor's Chief of Staff is a professional administrative staff position in the Office of the
Mayor. Serves the Mayor as a resource person, analyst, administrator and confidant.
Supervises the work of other administrative and clerical personnel. Dealing with City
Department Heads, works in close coordination with the Office of the City Manager. Incumbent
must be willing to work varying hours.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude it from the
position if the work is similar, related or a logical assignment to this class.
1. Provides courteous and expeditious customer service to the general public and City
department staffs.
2. Plans, organizes and controls special services provided to the Mayor; acts as liaison
between the Mayor and branches of the City government to include, but not limited to,
administrative and finance offices, departments, agencies, commissions, authorities;
appears before public bodies as designated by the Mayor and reports back the results of
such meetings.
3. Provides assistance to the Mayor in a variety of administrative matters related to the
Mayor's office operations; accomplishes a variety of administrative and research studies
to prepare background information; coordinates the Mayor's requests for information or
services from various City departments.
4. Answers inquiries from the general public by telephone, correspondence or in person;
meets with citizens in the role of mediator, problem-solver and counselor to provide
guidance, advice and/or assistance for the purpose of resolving problems.
5. Supervises the work of administrative and clerical staff of the Mayor's Office; prepares
press releases for the Mayor; writes staff reports on situations, problems and studies by
the Mayor.
GENERAL QUALIFICATIONS
Knowledge of.
1. Advanced modern principles and practices of public administration;
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EXHIBIT A
2. Research techniques and procedures;
3. Advanced public relations techniques;
4. Principles of supervision.
5. Modern office procedures, methods and equipment including computers and related
software.
Ability to:
1. Analyze a variety of administrative problems and make sound policy and procedural
recommendations as to their solution;
2. Maintain the confidentiality of privileged information;
3. Design and implement sound management and research techniques and procedures;
4. Operate a variety of office equipment including a computer and applicable software
applications;
5. Supervise the work of administrative and clerical personnel;
6. Express ideas effectively, both orally and in writing;
7. Understand and carry out oral and written instructions;
8. Establish and maintain effective working relationships with those contacted in the course
of work.
MINIMUM QUALIFICATIONS
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation
from an accredited four-year college or university with a major in political science, public or
business administration or a closely related field; and two (2) years of responsible
administrative-level experience performing staff work in a governmental agency. Up to two
(2) additional years of the specific experience may be substituted for two (2) years of
education on the basis of 30 semester units being equivalent to one (1) year of experience.
Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
Licenses; Certificates; Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
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EXHIBIT A
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions, and the noise level is usually quiet.
Mayor's Chief of Staff(U) Page 3