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RESOLUTION (ID # 3532) DOC ID: 3532 C
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Budget Amendment
From: Allen Parker M/CC Meeting Date: 11/03/2014
Preparca%a &Jy: Brandon iVllms, (°vcj) 384-
5122
Dept: City Manager Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Amending
the 2014-2015 Emergency Solutions Grant Budget (Fund 116) to Reflect the Amounts
Approved by the Mayor and Common Council on April 21, 2014 in the 2014-2015 Action
Plan. (#3532)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Staff is submitting this budget amendment at the direction of the Finance Department. If
not approved, departments will not have the ability to spend funds from these accounts.
The account allocation break-down and narrative is included in the staff report under
"Financial Impact."
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
The Mayor and Common Council adopted the Housing and Urban Development (HUD)
Action Plan for Fiscal Year 2014-2015 on April 21, 2014.
Background
The overall goal of the community planning and development programs administered by
the Department of Housing and Urban Development (HUD) and carried out locally by
the City of San Bernardino (City) is to develop viable urban communities by providing
decent housing and a suitable living environment and expanding economic
opportunities principally for low- and moderate-income persons..
❑ Decent housing includes: assisting homeless persons to obtain appropriate
housing and assisting persons at risk of becoming homeless; retention of the
affordable housing stock; and increasing the availability of permanent housing
in standard condition and affordable cost to low-income and moderate-income
families, particularly to members of disadvantaged minorities, without
discrimination on the basis of race, color, religion, sex, national origin, familial
status, or disability. In addition, decent housing also includes increasing the
supply of supportive housing, which combines structural features and
services needed to enable persons with special needs, including persons with
HIV/AIDS and their families, to live with dignity and independence; and
providing housing affordable to low-income persons accessible to job
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opportunities.
❑ A suitable living environment includes: improving the safety and livability of
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neighborhoods; increasin g
access to quality public and private facilities and
services; reducing the isolation of income groups within a community or
geographical area through the spatial de-concentration of housing
opportunities for persons of lower income and the revitali7atinn of
deteriorating or deteriorated neighborhoods; restoring and preserving
properties of special historic, architectural, or aesthetic value; and
conservation of energy resources.
❑ Expanded economic opportunities includes: job creation and retention;
establishment, stabilization and expansion of small businesses (including
micro-businesses); the provision of public services concerned with
employment; the provision of jobs involved in carrying out activities under
programs covered by this plan to low-income persons living in areas affected
by those programs and activities; availability of mortgage financing for low-
income persons at reasonable rates using nondiscriminatory lending
practices; access to capital and credit for development activities that promote
the long-term economic and social viability of the community; and
empowerment and self-sufficiency opportunities for low-income persons to
reduce generational poverty in federally assisted and public housing.
The primary means towards accomplishing the above objectives is to extend and
strengthen partnerships among all levels of government and the private sector,
including for-profit and non-profit organizations, in the furtherance of community
development goals. The 2014-2015 Community Development Block Grant (CDBG),
Home Investment Partnership (HOME), and Emergency Solutions Grant (ESG)
programs are opportunities for the City to continue its partnership with HUD. The City
has participated as an entitlement community in these programs since their creation.
Participating jurisdictions, like the City of San Bernardino, are required to prepare a
Five-Year Consolidated Plan for their formula grant programs (CDBG, HOME, and
ESG). The Consolidated Plan (CP) states in one document its plan to pursue the
aforementioned "community planning and development programs, as well as fair
housing programs." The City is currently operating under its 2010-2015 CP that was
adopted by the Mayor and Common Council on May 3, 2010. The Mayor and Common
Council adopted the Housing and Urban Development (HUD) Action Plan for Fiscal
Year 2014-2015 on April 21, 2014, which included funding received through the
Emergency Solutions Grant as follows:
Budget 2014-2015
Emergency Shelter Grant (ESG) $200,000
ESG Prior Year Funding $299,750
Total $499,750
Emergency Solutions Grant (ESG)
On May 20, 2009, the Homeless Emergency Assistance and Rapid Transition to
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Housing Act of 2009 (HEARTH Act) was enacted which consolidated three homeless
programs into a single program under the McKinney-Vento Homeless Assistance Act
and made major revisions to the Emergency Shelter Grant program. The HEARTH Act
renamed Emergency Shelter Grant to Emergency Solutions Grants (ESG). The
HEARTH Act also codified into law the Continuum of Care planning process to assist
with homeless coordination of services and addressing the needs of the homeless. The
ESG Interim Rule published in the Federal Register on December 5, 2011, revised
regulations for the Emergency Shelter Grant by establishing regulations for the
Emergency Solutions Grant. On January 4, 2012, the regulations went into effect.
The City is anticipating $200,000 in ESG funding for FY 2014/2015. Activities eligible
for funding under the new ESG program include support for the operations and
essential services as provided at emergency shelter and homeless prevention and rapid
re-housing activities. The ESG program regulations require that the City match its ESG
allocation dollar-for-dollar with other funding sources.
The table below summarizes the proposed use of ESG funds during the FY 2014/2015
by general activity, funding amount, and percentage.
Project Budget Allocation
HMIS Access $750
Emergency Shelter - Essential Services $35,000
Emergency Shelter- Operations and Staff Costs $64,000
Rapid Re-Housing/Homeless Prevention $100,000
Homeless Access Center Development $200,000
ESG Program Totals (Including Prior Year Funding) $499,750
STATEMENT OF THE ISSUE
In an effort to effectively manage the City's Emergency Solutions Grant it is necessary
to appropriate the funding into the 2014-2015 Fiscal Year budget and allocate it into the
following accounts as follows (staff is only requesting to appropriate amounts that were
not originally budgeted into the City Manager's 2014-2015 Department budget):
ACCOUNT: PURPOSE: AMOUNT:
City Manager
116-100-0014-5502 Proposed Access Center $200,000
116-100-0014-5502 Central City Lutheran Mission $46,345
116-100-0014-5502 Contingency $118,165
FINANCIAL IMPACT
Staff is submitting this budget amendment at the direction of the Finance Department. If
not approved, the City Manager's Office will not have the ability to spend funds from
these accounts which could impact the City's ability to meet the Action Plan
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performance requirements.
RECOMMENDATION
Staff recommends approval of the item.
City Attorney Review:
Supporting Documents:
ESG Budget Fix Resolution (DOC)
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1 RESOLUTION NO.
2 ESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
3 3ERNARDINO AMENDING THE 2014-2015 EMERGENCY SOLUTIONS GRAN
UDGET (FUND 116) TO REFLECT THE AMOUNTS APPROVED BY THE MAYOR AN
4 OMMON COUNCIL ON APRIL 211) 2014 IN THE 2014-2015 ACTION PLAN
5
6 WHEREAS, the City of San Bernardino (the "City") is an entitlement City and eligible to
7 participate in the United States Department of Housing and Urban Development's ("HUD") and
8 receive an annual allocation of Community Development Block Grant ("CDBG") and HOME
9 Investment Partnership Act ("HOME"); and
10 WHEREAS, On May 3, 2010, the Mayor and Common Council of the City of San
11 Bernardino ("Council") approved the City's Five-Year 2010-2015 Consolidated Plan and the 2010-
12 2011 Annual Action Plan that is required to guide and identify needs which the City will address
13 incrementally for the 2010-2015 period; and
14 WHEREAS, the 2014-2015 Action Plan was adopted on April 21, 2014 and subsequently
15 submitted to the Housing and Urban Development Department as the City of San Bernardino's
16 planned use of Community Development Block Grant, Home Investment Partnership, Emergency
17 Solutions Grant and Neighborhood Stabilization Grant funds; and
18 WHEREAS, to appropriately track the revenue and expenditures related to the Emergency
19 Solutions Grant (Fund 116) program, the amount of revenue approved in the Annual Action Plan
20 should reflect the amount appropriated into the City's Annual Budget, recorded in the General
21 Ledger and monitored for compliance by Program Staff situated in the City Manager's office; and
22 WHEREAS, in compliance with the California Environmental Quality Act ("CEQA") and
23 the National Environmental Protection Act ("NEPA") guidelines, the amendments to the City's
24 Five-Year 2010-2015 Consolidated Plan and the 2014-2015 Annual Action Plan and reprogramming
25 of CDBG and HOME federal funds is determine to be an exempt actions pursuant to Section 15332
26 of the CEQA Guidelines and 24 CFR 58. 34(a)(3) of NEPA Guidelines because the propose action is
27 required for federal programs administration and compliance.
28
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I NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
2
3 SECTION 1. That the total revenue for 2014-2015 Emergency Solutions Grant shall be
4 increased to the 2014-2015 Action Plan amount of$499,750 approved on April 21, 2014.
5 SECTION 2. That the aforementioned revenue amount shall be allocated into the City
6 Manager's 2014-2015 Department budgets as follows:
7 ACCOUNT: PURPOSE: AMOUNT:
8 116-100-0014-5502 Proposed Access Center $200,000
9 116-100-0014-5502 Central City Lutheran Mission $46,345
1 116-100-0014-5502 Contingency $118,165
11 SECTION 3. This Resolution shall take effect upon its adoption and execution in the
12 manner as required by the City Charter.
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I ESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
ERNARDINO AMENDING THE 2014-2015 EMERGENCY SOLUTIONS GRAN
2 BUDGET (FUND 116) TO REFLECT THE AMOUNTS APPROVED BY THE MAYOR AN
3 OMMON COUNCIL ON APRIL 21, 2014 IN THE 2014-2015 ACTION PLAN
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof,
6 held on the day of ,2014,by the following vote to wit:
7
8 Council Members: Aves Nays Abstain Absent
9 MARQUEZ
10 BARRIOS
11 VALDIVIA
12 SHORETT
13 NICKEL
14 JOHNSON
15 MULVIHILL
16
17 Georgeann Hanna, City Clerk
18
19 The foregoing resolution is hereby approved this day of 2014.
20
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22 R. Carey Davis, Mayor
City of San Bernardino
23
24 Approved as to Form:
Gary D. Saenz, City Attorney
25
26 By:
27
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S.D.a
1 RESOLUTION NO.
2
SOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
3 3ERNARDINO AMENDING THE 2014-2015 EMERGENCY SOLUTIONS GRAN
UDGET (FUND 116) TO REFLECT THE AMOUNTS APPROVED BY THE MAYOR AN
4 COMMON COUNCIL ON APRIL 21,2014 IN THE 2014-2015 ACTION PLAN
5
6 WHEREAS, the City of San Bernardino (the "City") is an entitlement City and eligible to
7 participate in the United States Department of Housing and Urban Development's ("HUD") and
8 receive an annual allocation of Community Development Block Grant ("CDBG") and HOME
9 Investment Partnership Act("HOME"); and 1
iz
10 WHEREAS, On May 3, 2010, the Mayor and Common Council of the City of San
11 Bernardino ("Council") approved the City's Five-Year 2010-2015 Consolidated Plan and the 2010-
12
2011 Annual Action Plan that is required to guide and identify needs which the City will address w
N
13 incrementally for the 2010-2015 period; and M
14 WHEREAS, the 2014-2015 Action Plan was adopted on April 21, 2014 and subsequently c
15 submitted to the Housing and Urban Development Department as the City of San Bernardino's o
d
planned use of Community Development Block Grant, Home Investment Partnership, Emergency
16 LL
17 Solutions Grant and Neighborhood Stabilization Grant funds; and
18 WHEREAS, to appropriately track the revenue and expenditures related to the Emergency m
19 Solutions Grant (Fund 116) program, the amount of revenue approved in the Annual Action Plan w
20 should reflect the amount appropriated into the City's Annual Budget, recorded in the General
E
21 Ledger and monitored for compliance by Program Staff situated in the City Manager's office; and
a
22 WHEREAS, in compliance with the California Environmental Quality Act ("CEQA") and
23 the National Environmental Protection Act ("NEPA") guidelines, the amendments to the City's
24 Five-Year 2010-2015 Consolidated Plan and the 2014-2015 Annual Action Plan and reprogramming
25 of CDBG and HOME federal funds is determine to be an exempt actions pursuant to Section 15332
26 of the CEQA Guidelines and 24 CFR 58. 34(a)(3) of NEPA Guidelines because the propose action is
27 required for federal programs administration and compliance.
28
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Packet Pg.29
1 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
2
3 SECTION 1. That the total revenue for 2014-2015 Emergency Solutions Grant shall be
d increased to the 2014-2015 Action Plan amount of$499,750 approved on April 21, 2014.
5 SECTION 2. That the aforementioned revenue amount shall be allocated into the City
6 Manager's 2014-2015 Department budgets as follows:
7 ACCOUNT: PURPOSE: AMOUNT:
8 116-100-0014-5502 Proposed Access Center $200,000
9 116-100-0014-5505 Central City Lutheran Mission $46,345
10 116-100-0014-5181 Contingency $118,165
11 SECTION 3. This Resolution shall take effect upon its adoption and execution in the
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manner as required by the City Charter. w
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" Packet Pg. 30
1 1ESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SA
ERNARDINO AMENDING THE 2014-2015 EMERGENCY SOLUTIONS GRAN
2 3UDGET (FUND 116) TO REFLECT THE AMOUNTS APPROVED BY THE MAYOR AN
3 OMMON COUNCIL ON APRIL 21, 2014 IN THE 2014-2015 ACTION PLAN
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof,
6 held on the day of , 2014,by the following vote to wit:
7
8 Council Members: Aves Nays Abstain Absent
9 MARQUEZ U-
d
10 BARRIOS
m
11 VALDIVIA
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12 SHORETT
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13 NICKEL
14 JOHNSON w 0
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15 MULVIHILL
16 LL
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17 Georgeann Hanna, City Clerk
18
19 The foregoing resolution is hereby approved this day of , 2014. w
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20 E
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21 Q
22 R. Carey Davis, Mayor
City of San Bernardino
23
24 Approved as to Form:
Gary D. Saenz, City Attorney
25
26 By:
27
28
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Packet Pg.31