HomeMy WebLinkAbout05.P- Public Works RESOLUTION(ID#3464) DOC ID: 3464 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
.,,,✓ Budget Amendment
From: Tony Frossard M/CC Meeting Date: 10/20/2014
Prepared by: Arlington Rodgers Jr., (909)
384-5140, ext. 3420
Dept: Public Works Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Finance to Transfer $1,358,536.62 from Within the Budget of the Department of
Public Works in Order to Fund Salaries Department Wide. (#3464)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Transfer of a total of$1,358,536.62 from within the Department of Public Works budget in order
to fund salaries department wide.
Please note this balance does not indicate available funding. It does not include non-encumbered
recurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
None
Backiround:
The Department of Public Works is requesting to fund its part time and overtime salaries for Fiscal Year
2014/2015. The Department of Public Works is Responsible for the construction,repair and
maintenance of the City of San Bernardino's infrastructure and buildings and the maintenance and
procurement of City vehicles and equipment. The department is also responsible for the sanitary(street
sweeping,waste collection and sewer maintenance) operations of the City.
It has been discovered that the funding for overtime and part time salaries was inadvertently excluded
from the adopted FY 2014/2015 budget. However,upon learning about the exclusion the department
took immediate steps to ensure service delivery was not hindered and began coordinating with the
Department of Finance in an effort to develop viable corrective actions that would resolve the oversight.
The collaborative with Finance gave assurance that service delivery would not be affected.
Some of the salaries that were affected were part time salaries. The Public Works department relies
heavily on part time personnel to accomplish the daily operational duties such as illegal dumping clean-
ups and graffiti removal. In addition to part time salaries some overtime salaries were also affected. It
is necessary to fund overtime because of infrastructure maintenance emergencies, overtime that can be
incurred due to extended work days and weekend work obligations and emergency call outs.
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Updated: 10/13/2014 by Arlington Rodgers Jr.C —
3464
The exclusion of part time and overtime salaries will result in a fiscal year-end total shortfall of
approximately$1,358,536.62. This projected shortfall is the sum total of all affected divisions within the
department. However,the department has reallocated its operational funding priorities sufficiently
enough to fully fund salaries and maintain appropriate service delivery. Though service delivery has not
been disturbed to date, adequately funding these line items is paramount to continue proper
infrastructure maintenance.
City Attorney Review:
Supportiniz Documents:
Resolution (DOC)
PT&OT Summary (PDF)
Budget Amendments for Salaries-Exhibit"A" (PDF)
Updated: 10/13/2014 by Arlington Rodgers Jr.C P
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5.P.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO
3 TRANSFER $1,358,536.62 FROM WITHIN THE BUDGET OF THE DEPARTMENT
4 OF PUBLIC WORKS IN ORDER TO FUND SALARIES DEPARTMENT WIDE.
5 WHEREAS,the City of San Bernardino, Department of Public Works must establish
line item funding for part time and overtime salaries.; and
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WHEREAS, each affected division must reallocate funds within its respective operating m
7 budget to fund part time and overtime salaries to maintain appropriate service delivery levels;
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8 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
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9 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: E
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10 SECTION 1. The Director of Finance is hereby authorized and directed to transfer o
11 $1,358,536.62 from within the budget of the Department of Public Works for the funding of Li
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salaries department wide as more specifically set forth in Exhibit "A," attached hereto and
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14 incorporated herein.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO
TRANSFER $1,358,536.62FROM WITHIN THE BUDGET OF THE DEPARTMENT
3 OF PUBLIC WORKS IN ORDER TO FUND SALARIES DEPARTMENT WIDE.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5
and Common Council of the City of San Bernardino at a meeting
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7 thereof,held on the day of , 2014,by the following vote,to wit: '
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8 Council Members: AYES NAYS ABSTAIN ABSENT
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9 MARQUEZ a
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10 BARRIOS
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12 VALDIVIA
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13 SHORETT a
14 NICKEL
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15 JOHNSON
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16 MULVIHILL o
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19 Georgeann Hanna, City Clerk 2
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20 The foregoing resolution is hereby approved this day of , 2014.
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R. Carey Davis, Mayor y
23 City of San Bernardino Q
Approved as to form:
24 Gary D. Saenz, City Attorney
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26 By:
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FY 2014-2015 Forecasted Part Time Expenditure Summary
Account No.
Projected Budget
GL String Amendment
001-0031 Real Property $ 17,000.00
001-0036 Custodial Maintenance $ 276,000.00
001-0092 Street Light Maintenance $ 5,000.00
126-0088 Street Maintenance $ 17,000.00
527-0095 IWM Residential $ 157,951.00 in
527-0096 IWM Commercial $ 78,975.00 =
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527-0098 Recycling $ 15,795.00 ;_
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527-0099 ROW $ 300,000.00 Q
Total $ 867,721.00 p
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FY 2014-2015 Forecasted Overtime Expenditure Summary
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Account No.
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Total
001-0025 Capital Projects $ 9,000.00 E
001-0026 Traffic Engineering $ 2,000.00 U)
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001-0037 Building Maintenance $ 23,000.00 O
126-0088 Street Maintenance $ 20,000.00 06
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126-0093 Traffic Signal $ 40,000.00 d
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132-0094 Sewer Maintenance $ 121,000.00 c
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527-0095 IWM Residential $ 77,190.00 E
527-0096 IWM Commercial $ 128,625.62 y
527-0099 ROW $ 5,000.00 Q
635-0001 Fleet Administration $ 5,000.00
635-0100 Fleet Vehicle $ 60,000.00
Total $ 490,815.62
Grand Total $ 1,358,536.62
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BUDGET AMENDMENT REQUEST 5.P.c
FY 14/15 Date: 10/13/2014
Transfer TO: Transfer FROM:
DR (CR)
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
001-400-0037-5015 $ 23,000.00 001-400-0037-5011 $ 26,000.01
001-400-0036-5015 $ 3,000.00
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$ 26,000.00 $ 26,000.0( °
JUSTIFICATION FOR TRANSFER REQUEST: o
Transfer funds from full time salary savings to part time salaries.
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Requested By: _ Public Works °
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FINANCE USE ONLY =
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
?ROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST
FY 14115 Date: 10/13/2014
Transfer TO: Transfer FROM:
10' DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
001-400-0092-5014 $ 5,000.00 Unallocated HUTA $ 5,000.0(
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$ 5,000.00 $ 5,000.0( cl
JUSTIFICATION FOR TRANSFER REQUEST: U-
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Transfer of funds to cover part time salaries to perform work on CIP projects N
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Requested By: Public Works °
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FINANCE USE ONLY
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
?ROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST 5.P.c
FY 13114 Date: 8/20/2014
Transfer TO: Transfer FROM:
DR (CR)
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
001-400-0036-5014 $ 276,000.00 001-400-0036-5011 $ 42,343.0
001-400-0037-5011 145,50,
001-400-0037-5507 88,15
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$ 276,000.00 $ 276,000.0 °
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JUSTIFICATION FOR TRANSFER REQUEST: o
Holding HVAC Supervisor, Facilities Maintenance Mechanic and Custodian vacant
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and transferring those funds and funds from Facilities Services (5507) into Part Time Salaries, r
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
PROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST 5.P.c
FY 14/15 Date: 10/13/2014
Transfer TO: Transfer FROM:
DR (CR)
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
001-400-0025-5015 $ 9,000.00 Unallocated (HUTA) $ 9,000.01
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$ 9,000.00 $ 9,000.0 °
JUSTIFICATION FOR TRANSFER REQUEST: "-
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Transfer of funds to cover over time salaries to perform work on CIP projects
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
-ROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST 5.P.c
FY 14/15 Date: 10/13!2014
Transfer TO: Transfer FROM:
DR (CR)
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
001-400-0026-5015 $ 2,000.00 Unallocated HUTA $ 2,000.01
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JUSTIFICATION FOR TRANSFER REQUEST: LL
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Transfer of funds to fund overtime for CIP projects
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
PROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST 5.P.c
FY 14115 Date: 10/13/2014
Transfer TO: Transfer FROM:
DR (CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
001-400-00-31-5015 $ 17,000.00 001-400-0031-5011 $ 17,000.01
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$ 17,000.00 $ 17,000.01 °
JUSTIFICATION FOR TRANSFER REQUEST: L
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Transfer funds from full time salary savings to part time salaries. Salary savings is from not filling Real
Property Manager position.
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Requested By: _ Public Works °
Department Head Department
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FINANCE USE ONLY
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
PROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST 5.P.c
FY 14/15 Date: 8/21/2014
Transfer TO: Transfer FROM:
DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
126-400-5011-0000-0099 $ 217,116.00 126-400-5014-0000-0025 $ 1'79,523.(
Salaries Perm/Fulltime Salaries Tem /Parttime
126-400-5015-0000-0099 $ 5,000.00 Unallocated HUTA $ 42,593.( L
Overtime Gas Tax Funds
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$ 222,116.00 $ 222,116.
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JUSTIFICATION FOR TRANSFER REQUEST: »r
Funds to cover salaries and overtime for the Right of Way crew for FY 14/15. These salaries were
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previously covered by Integrated Waste Mana ement Funds.
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Requested By: Public Works
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FINANCE USE ONLY
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COUNCIL ACTION REQUIREDINOT REQUIRED DATE:
'PROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST
FY 14/15 Date: 8/21/2014
Transfer TO: Transfer FROM:
DR (C R)
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
126-400-5015-0000-0088 $ 20,000.00 Unencumbered HUTA $ 37,000.(
Overtime Gas Tax Funds
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126-400-5014-0000-0088 $ 17,000.00
Salaries/Part Time
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$ 37,000.00 $ 37,000.0
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JUSTIFICATION FOR TRANSFER REQUEST:
Funds to cover overtime and part time salaries for the Street Maintenance crew for FY 14/15.
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Requested By: Public Works
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
PROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST 5.P.c
IFY 14115 Date: 8/21/2014
Transfer TO: Transfer FROM:
DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
126-400-5015-0000-0093 $ 40,000.00 Unencumbered HUTA $ 40,000.(
Overtime Gas Tax Funds
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$ 40,000.00 $ 40,000.(
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JUSTIFICATION FOR TRANSFER REQUEST: y
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Funds to cover overtime salaries for the Traffic Signal crew for FY 14/15, s
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FINANCE USE ONLY
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
PROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST
FY 14115 Date: 8/21/2014
Transfer TO: Transfer FROM:
DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
132-400-5015-0000-0094 $ 121,000.00 132-400-0094-5502 $ 121,000.0
Overtime Professional/Contractual
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$ 121,000.00 $ 121,000.0
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JUSTIFICATION FOR TRANSFER REQUEST: —
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Funds to cover overtime salaries for the Sewer crew for FY 14/15. s
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FINANCE USE ONLY
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
'PROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST 5.P
FY 2014-2015 .c
DATE: 8/28/2014
Transfer TO: Transfer FROM:
DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
527-400-0095*5014 $ 157,951.00 527-400-0097*5179 $ 100,000.00
527-400-0096*5179 $ 57,950.00
527-400-0096*5014 $ 78,975.00 527-400-0096*5179 $ 78,975.00
527-400-0098*5014 $ 15,795.00 527-400-0096*5179 $ 15,795.00
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527-400-0099*5014 $ 300,000.00 527-400-0001`5505 $ 300,000.00 2
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$ 552,721.00 $ 552,720.00 N
JUSTIFICATION FOR TRANSFER REQUEST
The Integrated Waste Management Division is requesting to transfer funds from within its own budget to cover
shortfalls in Part Time Salaries.
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FINANCE USE ONLY
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COUNCIL ACTION REQUIREDINOT REQUIRED DATE:
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APPROVED: APPROVED:
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST
FY 2014-2015
DATE: 8128/201
Transfer TO: Transfer FROM:
DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
527-400-0095*5015 $ 77,190.00 527-400-0095*5112 $ 50,000.00
527-400-0096*5179 $ 27,190.00
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527-400-0096*5015 $ 48,790.00 527-400-0096*5179 $ 48,790.00
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527-400-0096*5015 $ 79,835.62 527-400-0096*5111 $ 79,835.62 E
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$ 205 815.62 $ 205,815.62 0
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JUSTIFICATION FOR TRANSFER REQUEST
The Integrated Waste Management Division is requesting to transfer funds from within its own budget to cover Q
shortfalls in Overtime Salaries.
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: Ec
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APPROVED: APPROVED: Q
DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST
FY 2014-2015
DATE: 8/26/201,
Transfer TO: Transfer FROM:
DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
635400-0100*5015 $60,000.00 635-400-0100"5173 $60,000.0(
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$60,000.00 $60,000.0( N
JUSTIFICATION FOR TRANSFER REQUEST
The Public Works Fleet Division is requesting to transfer funds from Vehicle Maintenance's "Outside vehicle
maintenance account"to Vehicle Maintenance's "Overtime Salaries"to cover Mandatory operation costs, short v
staffing and to cover State mandatory Preventative Maintenance Inspections (PMI). The result of short staffing has 0
caused Fleet Administration to fall back on meeting timely deadlines and the daily functions of this division.
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Requested By: - -- 4:� ��►(�c.r Wot'Z.K 4 ,
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FINANCE USE ONLY
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COUNCIL ACTION REQUIREDINOT REQUIRED DATE:
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APPROVED: APPROVED:
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DIRECTOR OF FINANCE DATE CITY MANAGER DATE
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BUDGET AMENDMENT REQUEST
FY 2014-2015
DATE: 8/26/20V
Transfer TO: Transfer FROM:
DR CR
ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT
635-400-0001*5015 $5,000.00 635-400-0100*5173 $5,000.0(
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$51000.00 $5,000.0(
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JUSTIFICATION FOR TRANSFER REQUEST
The Public Works Fleet Division is requesting to transfer funds from Vehicle Maintenance's"Outside vehicle
maintenance account"to Fleet Administration's"Overtime Salaries"to cover additional operation costs and short C
staffing. The result of short staffing has caused Fleet Administration to fall back on meeting timely deadlines and
the daily functions of this division.
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Requested By: (2,U tau
De artment Oead Signature Department a
FINANCE USE ONLY °
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COUNCIL ACTION REQUIRED/NOT REQUIRED DATE:
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DIRECTOR OF FINANCE DATE CITY MANAGER DATE r
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