HomeMy WebLinkAbout05.L- Human Resouces RESOLUTION (ID #3508) DOC ID: 3508 B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Personnel
From: Helen Tran M/CC Meeting Date: 10/20/2014
Prepared by: Helen Tran, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Approving
Employer Paid Health Benefit Contributions for Benefit Plan Year 2015. (#3508)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Reducing health benefits cost is consistent with the City's Fiscal Year 2014-2015 Adopted
Budget and will realize a savings of approximately $1.4 million for calendar year 2015.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
On October 19, 2009, the Mayor and Common Council adopted Resolution No. 2009-
339, authorizing an annual stipend payable to employees who waive health care
benefits to commence calendar year 2010.
On January 28, 2013, the Mayor and Common Council adopted Resolution No. 2013-
21, authorizing modifications to the retiree health insurance payments for Police Safety
and Police Management employees in accordance with the City's Pendency Plan, Item
#8, adopted by the Mayor and Common Council on November 26, 2012 by Resolution
2012-27.
Background:
As the City of San Bernardino works through the bankruptcy process and an effort to
realize savings through health benefits reduction, the City's negotiating team and the
City's Health Benefit Broker, Alliant, has met with the Health Benefits Committee, which
includes representatives from the Management/Confidential Group, Middle
Management Unit, General Unit, Police Management, Fire Management, Police Safety
and Fire Safety regarding the health benefit renewals, health benefit contributions and
other related health benefits.
Prior to determining any reductions of employer paid contributions, the City reviewed
options that would lower cost of current benefit plans and/or offer additional lower cost
products to employees. Essentially, the City un-blended the retiree population from the
active employee population, which provides significant savings from the current renewal
increase for active employees.
Updated: 10/16/2014 by Georgeann"Gigi"Hanna B Packet Pg. 240
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Most medical carriers declined to quote due to the City's bankruptcy status. Only one
other carrier, aside from our current carriers (Anthem and Kaiser), quoted the City,
Aetna.
Overall plan renewal summary is as follows:
• Medical:
o Kaiser had an initial HMO renewal of 14.7%
■ Renewal included 1.27% for ACA Fees (PCORI, Reinsurance and
Insurance Carrier Fees)
■ Once we un-blended, Actives received a 2.4% renewal
■ Alliant was able to negotiate a -4.1% renewal for the Active
population
• Aetna HMO renewal came in at -6.2% (Traditional Plan)
■ Renewal included 4.37% for ACA Fees (PCORI, Reinsurance and
Insurance Carrier Fees)
• Aetna HMO Value Plan renewal came in at -17.5% (Additional Narrow
Network Plan Option)
• Aetna PPO High Option renewal came in at 0.6%.
■ Renewal included 3.83% for ACA Fees (PCORI, Reinsurance and
Insurance Carrier Fees)
• Dental:
• Delta Dental DHMO initials renewal came in at 3.0%, Alliant was able to
negotiate a rate pass
■ 1% included for ACA fees
• CSAC EIA Delta Dental PPO renewal came in at -4.9%
■ CSAC EIA will pay the ACA fees, and will not build anything into the
rates
• Vision: EyeMed Vision initial renewal was 3.0%. Alliant was able to negotiate a
rate pass
• Life & Disability: Rates are under guarantee until 12/31/2015
Effective January 1, 2015 Benefit Plan Year, it is recommended that the City take the
following actions:
• Reduce Employer Contributions towards health benefits for each Bargaining Unit
by approximately 13%
• Reduce the One-time Annual Health Insurance Waiver Stipend from $2,500 to
$2,000
• Reduce and/or Eliminate Retiree Subsidies
The above actions are consistent with the City's Budget Fiscal Year 2014-2015 and will
realize a savings of approximately $1.4 million to the General Fund for calendar year
2015.
City Attorney Review:
Supporting Documents:
RESO.EMPLOYER PAID HEALTH CONTRIBUTIONS (DOC)
Updated: 10/16/2014 by Georgeann"Gigi"Hanna B Packet Pg.241
3508
EXHIBIT A (PDF)
Updated: 10/16/2014 by Georgeann"Gigi"Hanna B Packet Pg. 242
1 RESOLUTION NO.
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3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO APPROVING EMPLOYER PAID HEALTH BENEFIT CONTRIBUTIONS
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FOR BENEFIT PLAN YEAR 2015.
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6 WHEREAS, on October 19, 2009, the Mayor and Common Council adopted
7 Resolution No. 2009-339, authorizing an annual stipend payable to employees who
8 waive health care benefits to commence calendar year 2010.
9 WHEREAS, on July 18, 2012, the Mayor and Common Council of the City of San
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Bernardino declared a fiscal emergency; and
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WHEREAS, on August 1, 2012, the City filed an emergency voluntary petition for a
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relief under Chapter 9 of the Bankruptcy Code in the United Stated Bankruptcy Court for w
12 the Central District of California, Riverside Division; and LO
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13 WHEREAS, on November 26, 2012, the Mayor and Common Council adopted the
14 Pendency Plan, Resolution 2012-278; and c
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15 WHEREAS, on January 28, 2013, the Mayor and Common Council adopted
16 modifications to the retiree health insurance payments for Police Safety and Police z
Management employees in accordance with the City's Pendency Plan, Item #8; and
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WHEREAS, the City must present a balanced financial plan for the General Fund 00
18 that allows the City to continue to provide effective service, and in doing so, to reduce the o
19 City's cost of employee health benefits by approximately $1.4 million for calendar year =
20 2015; and a
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21 WHEREAS, on June 28, 2014, the Mayor and Common Council adopted its Fiscal o
22 Year (FY) 2014-2015 budget reflecting an approximately $1.4 million reduction to the a
Employer Paid Health Benefit Contribution schedule; and LU
23 WHEREAS, adoption of the Employer Paid Health Benefit Contribution schedule a
24 for Plan Year 2015 is necessary to implement the reductions in the FY 2014-2015 w
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25 adopted budget; and LU
26 WHEREAS, since April 2014, the City's negotiating team has been meeting with
27 the Joint Labor Management Health Benefits Committee representing all bargaining E
28 groups: [San Bernardino Confidential/Management Association (SBCMA), Middle Q
1 Packet Pg.243
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1 Management Unit (SBPEA), General Unit (IUOE), San Bernardino Police Management
2 Association (SBPMA), San Bernardino Fire Management Association m
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3 (SBFMA), San Bernardino Police Officer's Association (SBPMA), San Bernardino City
Professional Firefighters' Local 891 (SBCPF)] and provided proposals, financial and other 2
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information responsive to the bargaining groups; and
5 WHEREAS, the City and SBCMA, SBPEA, IUOE, SBFMA and SBPMA U
6 representatives have reached an agreement on the Employer contributions towards the
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7 purchase of City-sponsored health care premiums; and
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9 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 2
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COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1: The following benefit changes for all bargaining groups are adopted w
12 for implementation effective January 1, 2015: M
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j 1. Health Benefit Contributions: Employer contributions for insurance benefits c
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i available for purchase by employees include medical, dental, vision, life and
15 accidental death and dismemberment, as made available through the City. The N
16 amount of the Employer contribution is based on the selection of the "Medical" o
17 enrollment category. If an employee elects "employee only" medical coverage, m
18 then the "employee only" allowance is given to the employee. Any contributions z
19 not utilized by an employee shall revert to the City. All health benefit contributions o
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20 as set forth below are compliant with the Affordable Care Act (ACA). a
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21 Bargaining Unit Employee Only Employee +1 or Family =
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22 Management/Confidential $949.87 $949.87 a
Middle Management $408.25 $689.17 >_
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General $399.33 $529.83 a
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Police Safety $508.21 $855.38 w
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25 Police Management $949.87 $949.87 W
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26 Fire Safety $508.21 $855.38
27 Fire Management $949.87 $949.87
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2 Packet Pg. 244
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1 2. The City in consultation with the all bargaining groups will review on an annual
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2 basis and may adjust the Employer contributions toward medical, dental, vision, m
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3 and other health benefits. The City will continue to meet with all bargaining groups
that participate in the City's Joint Labor Management Health Benefits Committee
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to review possible options for modifying health benefit plan designs. Plan designs
5 0 contributions shall be effective January 1" annually. v
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6 3. Health Insurance Waiver Stipend: Effective with health benefit plan year 2015, the
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7 City of San Bernardino agrees to provide full-time eligible employees who waive
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8 health benefits an annual "Health Insurance Waiver Stipend" of $2,000 each d
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9 December 15th. The first payment would be December 15th of 2015. Such
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10 Payment is not considered compensation for purposes of CalPERS and is subject -,
to state and federal taxes. The Health Insurance Waiver Stipend Policy and Q.
11 Waiver Form attached hereto and incorporated herein, marked as Exhibit "A", is w
12 hereby approved.
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13 4. Post-Retirement Medical Benefits: Employees hired on or after January 1, 2013,
Q01 14 shall not be eligible to receive payments for retiree medical benefits. The City shall o
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15 reserve all rights to modify retiree medical plans and the amount of contributions
16 paid by the City. z
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3 Packet Pg.245
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
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2 BERNARDINO APPROVING EMPLOYER PAID HEALTH BENEFIT CONTRIBUTIONS M.
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3 FOR BENEFIT PLAN YEAR 2015.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting US
6 thereof, held on the day of , 2014, by the following vote, to wit:
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8 Council Members: AYES NAYS ABSTAIN ABSENT
9 MARQUEZ
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BARRIOS
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VALDIVIA Q
11 SHORETT E
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12 NICKEL
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13 JOHNSON
14 MULVIHILL 0
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Georgeann Hanna, City Clerk
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18 The foregoing resolution is hereby approved this day of , 2014. o
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22 R. Carey Davis, Mayor a
City of San Bernardino W
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Approved as to form: a
24 GARY D. SAENZ, w
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25 City Attorney w
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27 By:
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4 Packet Pg.246
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Exhibit "A"
HEALTH INSURANCE WAIVER STIPEND POLICY
Program Description
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Effective with health benefit plan year 2015, the City of San Bernardino agrees to N
provide full-time eligible employees who waive health benefits an annual "Health
Insurance Waiver Stipend" of $2,000 each December 15th, starting December 15th of >_
2015. r_
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Eligibility Requirements
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• Employees must be regular full-time and be in paid status for a minimum of 21 0
hours per week to be eligible for the benefit. Paid status includes hours paid for
regular work time, vacation leave, sick leave, compensatory time off, jury duty 0
leave, administrative leave, military leave, disciplinary, paid holidays, MOU
concession leave, and carpool leave. For members of Safety groups, also
included is "4850" paid injury leave. It does not include amounts paid by any 0
other disability benefit. w
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• Employees must provide the City's Human Resources Department with CO
satisfactory proof (written) of medical insurance coverage comparable to the
City's medical insurance plan.
• Employees participating in this plan are required to waive all medical, dental, a
vision, supplemental life, and supplemental AD & D benefits. ;
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• Employees will continue to be eligible for the following City defined plans as w
outlined in their current MOU:
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Basic Life Insurance
Basic AD & D
Short or Long Term Disability 0
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Health Insurance Waiver Stipend
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• Eligible employees shall receive a maximum stipend of $2,000 the first payday in m
December (December 15th). _
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• Employees must be employed through the end of the last payroll period in
November to qualify for this benefit.
• Unless hired during the benefit year, employees must participate in the program a
for the full 12 months in order to receive the full stipend. Employees on payroll
on November 30th who were hired during the benefit year and did not work the
entire 12-month period shall earn the stipend on a pro-rata basis ($166.66 per
month). Employees who waived insurance benefits during open enrollment,
Packet Pg.247
Exhibit "A"
but then requested to enroll in benefits prior to November 30th will not be
eligible for any portion of the stipend.
• Please note that if you do not complete and sign the waiver form prior to
the end of open enrollment, you will not be eligible for the stipend.
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• The Health Insurance Waiver Stipend is not considered compensation for
purposes of CalPERS and is subject to state and federal taxes. Earnings will be
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reported on the employees' W-2 form each year. ii
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Processing
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• Employees will have the opportunity to enroll in the program during the Open
Enrollment period for health benefits each year. The enrollment process requires
employees to sign the waiver of benefits and release agreement form. °
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• By December 5th of each year, the Human Resources Department will provide
the Finance Department with a list of those employees approved to receive the v
$2,000 or pro-rated stipend on their December 15th paycheck. w
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Packet Pg.248
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Exhibit "A"
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HEALTH INSURANCE WAIVER STIPEND AND RELEASE AGREEMENT L
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Print Name: Signature:
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Department:
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Employee ID# or Social Security#: m
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❑ I elect to waive all medical, dental, vision, supplemental life, and supplemental AD&D
benefits for the year and will be eligible for a stipend of up to $2,000 the first 2
payday in December (December 15P).
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Human Resources Department Use Only
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Date Authorized HR Personnel
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San-Bernaril I no
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HEALTH INSURANCE WAIVER STIPEND AND RELEASE AGREEMENT N
Print Name: Signature:
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Department: m
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Employee ID# or Social Security#: x
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❑ I elect to waive all medical, dental, vision, supplemental life, and supplemental AD&D E
benefits for the year and will be eligible for a stipend of up to $2,000 the first
payday in December (December 15t ). a
Human Resources Department Use Only
Date Authorized HR Personnel
Packet Pg. 249