HomeMy WebLinkAbout2014-409 1 RESOLUTION NO. 2014-409
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER
4 ONE TO THE AGREEMENT WITH RP LANDSCAPING, INC. AND INCREASING
PURCHASE ORDER NO. 2015-00000172 BY $57,569 TO $627,513 FOR PARKS
5 MAINTENANCE, CEMETERY MAINTENANCE, AND IRRIGATION REPAIRS AT
THE CITY'S CENTRAL AND SOUTH PARK SITES.
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7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
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9 SECTION 1. That the Director of Finance, or his/her designee, is hereby authorized and
to directed to increase Purchase Order 2015-00000172 by $57,569 to an amount not exceed
11 $627,513. The $57,569 increase shall be funded from the following accounts:
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a. General Ledger Account: 001-380-0072-5506 in the amount of$14,400
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b. General Ledger Account: 106-380-0001-5506 in the amount of$43,169
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15 SECTION 2. That the City Manager is hereby authorized to execute on behalf of the City of
16 San Bernardino Amendment Number One to the Vendor Services Agreement Between the City
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of San Bernardino and RP Landscape for Park Maintenance Services, a copy of which is
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attached hereto as Exhibit"A" and incorporated herein as though set forth fully at length.
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20 SECTION 3. That these authorizations are rescinded if the actions described above are not
21 performed within sixty(60) days of the passage of this Resolution.
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1
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER
2 ONE TO THE AGREEMENT WITH RP LANDSCAPING, INC. AND INCREASING
3 PURCHASE ORDER NO. 2015-00000172 BY $57,569 TO $627,513 FOR PARKS
MAINTENANCE, CEMETERY MAINTENANCE, AND IRRIGATION REPAIRS AT
4 THE CITY'S CENTRAL AND SOUTH PARK SITES.
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
7 Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the
8 1 st day of December, 2014, by the following vote, to wit:
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Council Members: AYES NAYS ABSTAIN ABSENT
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11 MARQUEZ X
12 BARRIOS X
13 VALDIVIA X
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SHORETT X
15
NICKEL X
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17 JOHNSON X
18 MULVIHILL X
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20 Georgea Hanna, ity Clerk
21 The foregoing Resolution is hereby approved this �S day of December 2014.
22 1
23
R. CAREY vermrardino
VIS, Mayor
24 City of San
25 Approved as to form:
GARY D. SAENZ, City Attorney
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By: LL.�
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2014-409
AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT
BETWEEN
THE CITY OF SAN BERNARDINO AND
RP LANDSCAPE FOR
PARK MAINTENANCE SERVICES
This Amendment Number One (the "First Amendment") is entered into this i SY day of
December '2014, BY AND BETWEEN:
the City of San Bernardino, a Charter City organized under the laws of the State of
California, with an address of 300 N. "D" Street, San Bernardino, California (the
"CITY");
AND,
RP Landscape (the "VENDOR") (individually CITY or VENDOR may be referred to as
a "PARTY" and collectively CITY and VENDOR may be referred to as the
"PARTIES").
WITNESSETH :
WHEREAS, on the 4"' day of August, 2014, the CITY and VENDOR entered into that certain
Agreement titled VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN
BERNARDINO AND RP LANDSCAPING FOR PARK MAINTENANCE SERVICES (the
"Agreement") for park maintenance, restroom maintenance, and trash service at the City's
central and south park sites; and,
WHEREAS, CITY and VENDOR desire to amend the Agreement for park maintenance,
restroom maintenance, and trash service and desire to amend their rights, duties, and liabilities in
connection with their performance thereunder; and,
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein,the PARTIES hereby agree as follows:
1. That Section 2 Compensation and Services, subsection a, shall be amended to read as
follows:
"For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of$627,513.00 for park maintenance, restroom
maintenance and trash services at the City's Central and South park sites."
AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO AND RP LANDSCAPE FOR PARK MAINTENANCE SERVICES
Page 1 of 2
2014-409
2. Exhibit A to the Agreement is hereby amended by:
(i) removing the document previously identified as Exhibit A; and
(ii) inserting the document identified as Attachment 1 to this Amendment,
attached hereto and incorporated herein as though set forth fully at length, as
Exhibit A to the Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date
set forth below.
Dated: , 2014 VENDOR: RP Landscape & Irrigation
By:
Its:
Dated , 2014 CITY OF SAN BERNARDINO
By:
Allen Parker, City Manager
APPROVED AS TO FORM:
Gary D. Saenz, City Attorney
By:
AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO AND RP LANDSCAPE FOR PARK MAINTENANCE SERVICES
Page 2 of 2
ATTACHMENT 1
2014-409
City of San Bernardino
Parks and Recreation, Recreation & Community Services Department
Landscape Maintenance Scope of Work
I. TURF MONVEDGE
A. MOWING
i. All turf areas shall be mowed once per week, Winter schedule(October-
February)shall be a reduced mow schedule. There may be certain projects
that the CITY will require mowing on specific days.forsporting activities.
ii. Work shall be performed on the same day each week. Initial mowing week
schedule and any changes must be approved by the Parks and Recreation
Director or his designee prior to implementation,
iii. All mowings missed due to inclement weather or ground conditions from
such weather shall be rescheduled and completed within 3 working days
on weekly schedule.
iv. Cuttings heights shall be adjusted according to the type of grass in
accordance to the following criteria:
Grass Type Time Period Height
Bluegrass and Fescue (June thru September) 3i.nches
(September thru May) 2nches
St.Augustine (Year Round) 2-1/4inches
Bermuda Year Round) 3/41inches
V, All warm season grasses such as Bermuda and St. Augustine shall be
mowed with a power-driven reel type mower. Bluegrass and Fescue may
be mowed with either power-driven reel or rotary type mowers. All
equipment shall be adjusted to the proper cutting heights and shall be
adequately sharpened.
vi. All visible grass clippings shall be collected and removed from the site
prior to the completion of that day's mowing operations or the;end of the
day,whichever occurs first.
vii. All glass, leaves,paper and other debris shall be removed and disposed of
off-site prior to mowing.
viii. All portable obstructions such as picnic tables and trash containers shall be
moved in order to mow all portions of turf.
ix. All walkways,roadways,trails or other areas dirtied by mowing
operations shall be cleaned and all debris disposed of off-site prior to the
completion of that day's mowing operations or the end of the day,
whichever occurs first.
2014-409
B. EDGING
i. All turf grass borders shall be neatly and uniformly edged or trimmed concurrent
with every mowing.
ii. Mechanical methods shall be used except where physicallynot possible or
practical.
iii. Chemical application shall be used on areas such as planters,buildings,around
trees along asphalt trails/paths,around sports field equipment, or fence lines.
iv. CONTRACTOR'S shall use non-restricted chemicals only to perform
chemical edging.
V. Chemicals shall be recommended and approved by Parrs>.and.Recreation
prior to use. A"Notice of:Intent"form shall be completed if applications of
non-restricted/restricted materials are utilized. The form.shall be completed
and submitted to Parks and Recreation within fourteen(14).:4ays prior to
intended use. "Notice of Intent"form shall be provided by CONTRACTOR.
No work shall begin until Parks and Recreation and Recreation's approval is
obtained.
vi. Chemicals shall only be applied under the supervision of persons possessing
a valid California pest control operator's license. Records of all chemical
application operations, dates,times,method of applications,chemical
formulations, applicator's name and weather conditions at the:time of
application shall be made and retained in an active file for a minimum of one
(1)year. After this period,records shall be retained in accordance with San
Bernardino County Department of Agriculture regulations.
vii. Chemicals shall be applied to limit drift to six•.(6)inches. All precautionary
measures necessary to ensure public and worker safety shall be employed since
all areas will be open for public access during application.
viii. Chemical edging shall be restricted to a six(6)inch wide strip around
buildings, planters,asphalt trails/paths, and other projections and a twelve(12)
inch wide strip around trees, sports field equipment and fence lines.
ix. All walk--ways,roadways,trails or other areas dirtied by.edging.operations
shall be cleaned and-debris disposed of off'-site prior to.:the completion of
that day's operations or the end of the day,whichever occurs first.
C. WATERING
i. All turf areas shall be irrigated as required to maintain adequate growth and
appearance.
ii. Irrigation shall be accomplished in accordance with the following time frames
wherever possible:
(a) Parks and Recreation:8pm to Gam
(b) Slopes/Landscaping: 8pm to Gam
(c) Medians;&Parkway: 8pm to Gam.
(d) Manual Irrigation: as needed
(e) Point to Point Irrigation: 24 hours
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iii. CONTRACTOR shall monitor the requirements of the plant material, soil
conditions, seasonal temperature variations,wind conditions and rainfall and shall
recommend appropriate changes in duration of watering cycles. No actual
changes will be implemented without prior approval of Parks and Recreation and
Recreation.
iv. Special watering required.during daytime hours such.as after fertilization, during
periods of extreme dryness,heat,or during manual irrigation cycles shall be
conducted in accordance with the following criteria:
(a) There shall be minimal drift onto private property or roadways.caused from the
wind.
(b) There shall be no interference with sports field activities or other special
activities.
(c) There shall be irrigation personnel present at each location until watering cycle
is completed.
(d) CONTRACTOR'S shall respond within two(2)hours of any request by Parks
and Recreation to turn on/off irrigation systems,particularly in respect to
rainfall.
D. WEED CONTROL
i. A regular program of chemical application shall be used to control weed;growth,
supplemented by hand removal or noxious weeds or grasses as necessary.
ii. Chemical control of broadleaf weeds shall be employed as often as necessary to
maintain turf areas in a"weed free''condition.
iii. All equipment used to perform chemical application shall be thoroughly cleaned
when necessary to prevent injury to persons,plants or animals from.residues of
materials previously used in the equipment.Equipment shall be cleaned in
accordance with the procedure recommended on the label.
iv. All damage resulting from the CONTRACTOR's operations shall be repaired or
replaced at CONTRACTOR's expense.
v. Non- restricted chemicals shall be used whenever possible to perform weed
control in turf and landscape areas.
II. FERTILIZATION
A. Scheduling
i. All turf areas shall be fertilized in accordance with soils report recommendations
when granular fertilization is used; if no soils report exists,the following
criteria shall prevail:
TYPE FORMULA
(a) Bluegrass 16-6-8 w/trace 1 lb,actual nitrogen
1000 s .ft.
(b) Bermuda Ammonia Nitrate 1 Ib.actual nitrogen
33.5-0-0 1000 sq.ft
16-6-8 w/trace 1)b.actual nitrogen
Elements 1000 sq•ft
2014-409
(c) Fescue 15-6-8 w/trace 1 ib.actual nitrogen
Elements 1000 sq.ft
(d)St.Augustine Ammonia Nitrate 1 lb.actual nitrogen
33.5-0-0 1000 sq.ft
ii. All proposed changes in formulation shall be submitted to Parks and Recreation
for approval prior to use.
iii. All fertilization schedules shall commence on the effective date of the contract
then follow the cycles.
iv. Turf shall be free of moisture at the time of fertilizer application. Application of
the fertilizer shall be done in sections,determined by the,areas covered by
each irrigation system. All areas fertilized shall be thoroughly soaked
immediately after the fertilizer is broadcast.
v. All turf areas shall be fertilized in accordance with the following criteria when
liquid fertilizers are used in conjunction with irrigation injection..systems:
a. All liquid concentrate fertilizer formulations:shall be approved by Parks
and Recreation prior to use.
b. The rate of injection of the liquid concentrate fertilizers shall be
established upon initial installation of the fertilizer.injection system. Any
changes to the meters affecting rate of injection of fertilizer;shall be
approved by the inspector prior to making any adjustments to the system..
c. All liquid concentrate fertilizers shall be water soluble, emulsifiable and
shall be capable of remaining suspended in water until the fertilization
cycle is completed. Fertilizers shall.be thoroughly flushed from irrigation
lines prior to the start of the next irrigation cycle.
vi. All fertilization schedules shall commence on the.effective date of the contract
then follow the cycles established in the annual schedule.
vii.All damages to the landscaping resulting from use of unauthorized fertilizers,
unauthorized adjustment to injection system settings and/or failure to flush
irrigation lines after the use of liquid concentrate fertilizers shall be repaired
or replaced at the expense of the CONTRACTOR.
III. LANDSCAPED AREAS
A. Procedure and Scheduling
i. All landscaped areas shall be fertilized in accordance with soils report
recommendations;if no soil report exists,the.following criteria shall
prevail,
TYPE RATE
Herbaceous Plants 1 Ib.actual nitrogen 1,000 sq, fit
Grass Areas 1 Ib.ac ual nitro en 1;000 s ,ft.
Ground Cover 11 b.actual nitrogen 1,000 sq,ft
Shrubs 1 t nitrogen 1,000 sq.ft
ii. All proposed chemical formulations shall be submitted to Parks and
Recreation for approval prior to use.
2014-409
iii. All fertilization schedules shall commence with the effective date of the
contract.
iv. Ground cover areas shall be free of moisture at the time of fertilizer
application. Application of the fertilizer shall be done in sections;
determined by the areas covered by each irrigation system. All areas
fertilized.shall be thoroughly soaked immediately after the fertilizer is
broadcast.
RESEEDING
A. Scheduling
i. All bare,worn or sparse areas in the turf shall be reseeded to re-establish.turf to
an acceptable condition.annually between February 15 and March 1,5 in sports and
athletic fields and between April 1 and April 30 in all other areas.
ii. Reseeding shall be performed in accordance with the following criteria:
a, All areas to be reseeded shall be raked or verticut to remove all thatch and
to provide a rough(scarified)seedbed suitable for seeding:
b. Areas to be reseeded shall be fertilized to provide one(1)to one and one-
half(1-172)pounds of nitrogen per thousand(1,000):sguare:feet.
iii. Grass seed shall be applied at the rate specified on the label for the type of seed
being used for reseeding. Seed quality.shall meet the following criteria:
a. Minimum purity shall be 98%weed free for all grasses.
b. Minimum germination rate shall be 85%for all grasses.
c. No seed shall be applied without prior labeled verification of seed quality.
d. All seeding equipment shall be calibrated to deliver the desired:seeding rate
for the specific species or seed mixture to be used prior to each reseeding
operation.
e. Once seed has been applied,CONTRACTOR shall cover all seed and firm
the soil with a water ballast roller, either empty or partially filled depending
upon soil conditions. Seed shall then be lightly covered with mulch to
prevent erosion and reduce evaporation of soil moisture.
iv. Due to extensive scheduling of sports fields in certain areas,reseeding may be
required which far exceed the normal.Under these circumstances Parks and
Recreation may determine that reseeding is beyond the normal reseeding
requirements and shall be performed as extra work. If the reseeding operation is
determined to be extra work,the CONTRACTOR shall submit estimates for
labor,materials and all required authorizations.
G. WATERING
i. All landscape areas shall be irrigated as required to maintain adequate
growth and appearance.
ii. Irrigation.shall be accomplished in accordance with the following time
frames wherever possible(see Section C, Pg. 7)
2014-409
iii. CONTRACTOR shall monitor the requirements of the plant material, soil
conditions; seasonal temperature variations,wind conditions,and rainfall
and shall recommend appropriate changes in duration of watering cycles.
No actual changes will be implemented without the prior.approval of
Parks and Recreation and Recreation.
iv. Special watering required during daytime hours such as after.fertilization,
during periods of extreme dryness of heat and during.manual irrigation
cycles shall be conducted in accordance with the following criteria:
a. There shall be minimal drift onto private property or roadways caused
from the wind.
b. There shall be no interference with sports field activities or other
special activities.
c. There shall be irrigation personnel present at each location until
watering cycle is completed.
d. CONTRACTOR shall respond within.2 hours of any request by Parks
and Recreation to turn on/off irrigation systems, particularly in respect
to rainfall.
H. WEED CONTROL
i. A regular program of pre-emergent chemical application shall be used to
control weed growth,supplemented by hand removal of.noxious weeds.or
grasses as necessary.
ii. Weeds and grasses shall be removed from all planted areas within seven
(7)days from the time that they are first visible. Methods for removal shall
be hand removal or cultivation dependent upon planting concentration.
IV. GROUND COVER
A, Ground cover areas shall be maintained in a manner which will promote the healthy
growth of the plant material in a somewhat natural state while removing weed
infestations..
B. All ground cover shall be trimmed to restrict growth from sidewalks,trees,shrubs,
trails,behind curbs, and from private property.
VII. IRRIGATION SYSTEM
A. OPERATION/REPAIR:
i.The entire irrigation system to include all components from connection at meters
shall be maintained in an operational state at all times. This coverage applies to all
controllers and remote control valves, gate valves and backflow devices,main and
lateral lines, sprinkler heads; and moisture sensing devices.
ii. CONTRACTOR shall coordinate with Parks and Recreation for all.non-routine
irrigation maintenance repairs.
iii. All systems shall be adjusted in order to:
2014-409
a. Provide adequate coverage of all landscape areas.
b. Prevent excessive runoff and/or erosion by multiple start times.
C. Prevent watering roadways.facilities such.as tennis,basketball or
handball courts,.walkways,trails,fences, and private property.
iv. In addition to weekly testing, all irrigation systems shall be tested and
inspected as necessary when damage is suspected, observed or reported.
V, Adjustments,damages,and repairs shall be evaluated based on the
following categories and actions:
a. All sprinkler heads shall be adjusted to maintain proper coverage,
Adjustments shall include actual adjustments to heads, cleaning
and flushing heads and lines, and removal of obstructions. Costs
for adjustment shall be included in costs for operation and
maintenance of the irrigation system.
b. All damage resulting from the CONTR.ACTOR's:operations shalt
be repaired or replaced prior to the end of the work day at the
CONTRACTOR'.s expense.
C. Damage and repairs for causes other than the CONTRACTOR's
operations shall be evaluated based on the following categories and
actions:
i. Minor repairs shall include replacement of adjusting pins,
friction collars.washers,trip assemblies and other small
parts. The cost for minor repairs shall be included in the
costs for operation and maintenance of the irrigation
system.
ii. Major repairs shall include all items other than.small parts
including repairs to valves,main.and lateral lines,.
controllers,quick couplers and backflow preventers, and
will be paid in accordance with the provisions of extra
work,
d. Repairs to the irrigation system shall be completed within twelve
(12)hours after approval by Parks and Recreation major component
damage such as broken irrigation lines,defective or broken valves
and within forty-eight(48)hours after approval by Parks and
Recreation repairs to small parts such as:sprinkler heads and other
minor items.
e, All replacements shall be with original type and model materials
unless a substitute is approved by.Parks and Recreation.
f. CONTRACTOR shall maintain an adequate stock of medium and
high usage items for.repair of the irrigation system.
g. CONTRACTOR shall implement repairs in accordance with all
effective warranties and no separate payment will be made for
repairs on equipment covered by warranty.
h. CONTRACTOR shall pay for all excessive utility usage due to
failure.
2014-409
VIII. FACILITY MAINTENANCE
A. SPECIALTY/SPORTS AREAS:
i. General(applies to all park and landscape maintenance.areas)
a. All animal feces or other materials detrimental to human health
shall be removed from the park.areas daily.
b. All broken glass and sharp objects shall be removed daily.
C. All areas shall be inspected daily and maintained in a neat,clean
and safe condition at all times.
d. All areas shall be raked to remove leaves and debris daily.
C. All park and sports equipment shall be inspected for vandalism,
safety hazards and serviceability daily. Deficiencies shall be
reported in writing immediately to Parks and Recreation and
Recreation.
ii. SAND COURT AREAS:
a. These areas shall include tot lots,play areas,volleyball courts, etc.
b. All areas shall be maintained weed free.
c. During the first week in April,.June,August and October,all sand
areas shall be rototilled to the maximum depth that will allow
complete loosening of the sand,but will not cause lower base
materials to be mixed in with the sand. After rototilling, all areas
shall be raked level.
d. On Monday of each week all sand areas shall be raked level.
iii. Hard Surface Areas:
a. These areas shall include tennis courts,handball courts,basketball
courts,bicycle trails, A.C.walkways, etc.
iv. Restrooms
a. Restrooms shall be cleaned daily,water closets scrubbed,and
graffiti removed.
b. Tissue and paper products shall be.checked and refilled daily
c. CONTRACTOR is responsible for maintenance of..equipmer t and
supplies required to operate restrooms in a clean and orderly
manner
d. CONTRACTOR shall unplug toilets,sinks, and drinking fountains.
e. Restrooms hours are 8:00 a.m.to 5:00 p.m. daily(November-
February) and 8:00 a.m.to 8:00 p.m.daily(February-November).
B. GENERAL.FACILTY OPERATIONS'
i. All drinking fountains shall be kept clean and:operational,at all times.
a. Minor repairs to include,but.not limited to unclogging drains.
b. All repairs shall be completed within seven(7) days,after damage
occurs.
c. Any damage shall be reported to Parks and Recreation
d. Should damage be repetitive,Parks and Recreation will evaluate
replacement with amore damage resistant model.
2014-409
e. All sidewalk areas shall be.cleaned if dirtied by CONTRACTOR'S
operations and at other times as required.
f. All leaves,paper and debris shall be removed from landscaped areas
and disposed of off-site.
g. Trash cans provided by the CITY shall be emptied daily and.washed
after emptying when necessary.
h. CONTRACTOR'S shall provide plastic bags for all trash cans at
CONTRACTOR's expense..
C. PICNIC AREAS AND PAVILLIONS
i. All concrete"V"drains to include the portion under the sidewalk shall be kept
free of vegetation,debris and algae to allow unrestricted water flow.
ii. All other drainage facilities shall be cleaned of all vegetation and debris. Ail
grates shall be tested for security and refastened as necessary. Missing or
damaged grates shall be reported to Parks and Recreation and Recreation..
iii. All barbecue grills shall be emptied of all ashes twice per week,Mondays and
Fridays.
iv. All security and sports area lighting shall be inspected weekly,any damaged or
malfunctioning equipment shall be reported to Parks and Recreation
immediately.
V, Picnic tables,benches,slabs, braziers and trash containers and receptacles shall
be cleaned daily.
vi. Picnic tables and benches shall be checked for graffiti, cravings, looseness of
planks or braces, cleanliness and general need of repair.
vii. Cooking grills,braziers,fireplaces and fire rings shall be inspected for general
need of repair.
viii. The CONTRACTOR's observation of the general need of repair or
replacement of loose planks or braces,braziers and fireplaces.shall.be
immediately reported to Parks and Recreation.
ix. All ashes,burned charcoal, garbage and leftover food in and around cooking
and picnic facilities shall be removed.
x. The entire picnic area shall be kept free of broken glass,cans,paper,etc.
D, PLAYGROUND EQUIPMENT
i. All playground sites and equipment shall be inspected at the start of each
work day,and the sand cleaned and raked level to remove any foreign and/
or hazardous material and be neatly groomed.
ii. Any equipment showing signs of wear,fatigue or otherwise presenting an
unsafe condition shall be reported immediately to the Parks and
Recreation.
iii. Special attention shall be given to low sand areas around play equipment.
These sand areas shall be;leveled by distributing sand from high areas to
low areas. Daring the leveling and distribution ofsand,no concrete
footing shall be exposed that could allow children to trip or fall.
iv. During regular maintenance raking,filling,or depressions shall be done in
a manner to prevent material compaction.
2014-409
V. The raking and distribution of.sand/wood shavings around and below the
play equipment shall have a cushioning potential and this'condition shall
extend for eight(8)feet beyond any part of the play equipment.
vi. All sand/wood shavings play areas shall be maintained free of litter,cans,
broken glass and.other harmful and unsightly debris.
IX. RODENT/PEST CONTROL
A. All methods employed to perform rodent/pest control shall conform to all federal,
state and local environmental regulations.
B. Rodent control shall be performed in accordance with the following criteria:.
i. All rodents shall be identified and feeding habits determined prior to
treatment of the area.
ii. All mounds shall be raked level a minimum of twenty-four(24)hours
prior to treatment.
iii. Soil shall be checked in the area to be treated to ensure proper soil
moisture exists prior to treatment with treated baits.
iv. All treated bait,traps and gases used to control rodents shall be placed in
the tunnel. Traps shall be covered with soil once inserted into tunnel to
prevent vandalism and to ensure public safety.
V, Any spilled bait shall be picked up or buried immediately.
vi. All bait containers and/or applicators shall minimize spills.
vii. All treated areas shall be inspected after treatment for dying animals.
CONTRACTOR shall.remove all dying animals and/or carcasses and
dispose of them off-site prior to the end of each work day until area no
longer requires further treatment,
C. Pest control shall be performed in accordance with the following criteria.
i. All insect pests to be treated shall be identified and life stage determined
prior to treatment.
ii. All areas which may be adversely affected by chemical treatment
operation shall be identified(i.e.,waterways: food preparation sites and
eating areas and agricultural production areas):and all precautionary
measures necessary shall be taken to prevent contamination of these areas.
iii.. All pesticides shall be applied in accordance with the label
recommendations and shall be applied to infested plants.only.
E, CONTRACTOR shall be allowed to use the following restricted chemicals for
rodent/pest control without prior submittal of a written recommendation from a
certified pest control advisor when applied in accordance with the following:
i. Strychnine:
a.. All mounds shall be raked level twenty-four(2�)hours prior to treatment
with bait. Soil shall be inspected for proper moisture'content. Bait shall
not be applied to saturated soil.
b. Equipment required for bait application shall consist of a probe,pail,
tablespoon,waterproof gloves,respirator and probing bait gun..
2014-409
C. Bait shall be applied in areas where.active gophers have created new
mounds.Tunnels shall be probed to locate active runs and treated bait
shall be applied in amounts specified in products label recommendations.
d. All treated bait shall be placed in the tunnel with a tablespoon or probing
bait gun. Strychnine of 1.8 percent, or higher,shall be applied with a
probing bait gun only.All holes shall then be covered.tiny spilled bait
shall be picked up immediately or buried in gopher hole.. All containers
shall be of the type to minimize spills.
e. follow-up inspections of the treated areas shall be made as often as
necessary for new mounds,dead or dying animals, and treated bait
rejection. Rejected bait shall be buried immediately and dead or dying,
animals shall be disposed of off=site:in a manner to prevent contamination
to wildlife and to the environment.
2014-409
City of San Bernardino
Technical Specifications
RFP F-14.31
Parks Maintenance Services
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
The Parks, Recreation, and Community Services Department (through the City of
San Bernardino) is requesting proposals.(hereinafter "RFP") for the maintenance of the
City of San Bernardino's (hereinafter"CITY") North, Central, and South park sites. The
CITY is interested in the most qualified CONTRACTOR with experience in.providing
large-scale maintenance services. Through a competitive selection and bid based
procurement process, the CITY will enter into an agreement with the best qualified and
most responsive CONTRACTOR (s).
The CONTRACTOR is expected to provide all staff, tools, materials, and
equipment deemed necessary to properly maintain all park sites. The CONTRACTOR is
responsible for the removal and disposal of all replaced items, debris, and other items
used during maintenance,.
The CITY will not incur any financial obligation regarding costs incurred as a
result of preparation, submission, and/or acceptance of a proposal. Through submission
of this RFP, the CONTRACTOR agrees to all costs incurred in preparing, submitting
and/or accepting a proposal.
The CONTRACTOR has the option to submit a proposal (s) for all park sites
(North Central, and South), a combination of park sites (i.e., North and South park sites
only) or a particular park site (i.e., Central Sites only).
Services Bidder shall respond to all statements provided in the left-hand column. If
there is an exception, Bidder shall respond in the right-hand column with a
brief reason for exception to the requirement (s). Otherwise, state
"Acceptable" if requirements are agreeable as:specified in the left-hand
column.
Equipment: Bidder shall respond to all statements provided in the left-hand column
indicating specific size, make and/or model of all components when not
exactly specified. State "As Specified" if the item is exactly specified in the
left-hand column.
2014-409
GENERAL SPECIFICATIONS
i. Each proposal shall be in accordance with Request for Quote (RFQ) F-14-31. All
specifications are minimum. Offeror(s)are expected to meet or exceed these
specifications as written. Offeror(s)shall attach to their proposal a;complete detailed
itemization and explanation for each.and every deviation or variation from the RFQ
specifications and requirements. Conditional Quotes, or those that take exception to
the RFQ specifications and requirements, may be considered non-responsive and
may be rejected.
2. The City reserves the right to accept or reject any and all Quotes:and to award a
contract to the Offeror(s)whom best meetsthe City's requirements. This may
include waiver of minor irregularities or discrepancies, or nonconformity to
specifications in appropriate circumstances. Purchase shall be on a best buy basis
after due consideration of all relevant factors, including but not limited to,
workmanship, accessibility of parts and service, known evidence of manufacturer's
responsibility and record, durability and known operational record of product and
suitability as well as conformity to City needs and requirements. In all cases the best
interest of the City shall prevail in all contract awards.
s. The City of San Bernardino reserves the right to purchase more or less than the
quantities specified at unit prices proposal.
4, Quotes shall be firm offers, subject to acceptance or rejection within 120 days
minimum of the opening thereof.
5. Regular dealer. No Offeror(s) shall be acceptable who is not a reputable
manufacturer or dealer of such items as submitted for proposal consideration,
6. All materials, workmanship and finish entering into the construction of the equipment
must be of the best of these respective kinds and must conform to the character of
the equipment and the service for which it is intended to be used and shall be
produced by use of the current manufacturing processes. "Seconds", factory rejects,
and substandard goods are not acceptable.
7, Each Offeror(s) shall submit with their proposal a copy of the proposed product
specifications, complete detailed drawings, and other descriptive matter in sufficient
detail to clearly describe the equipment, materials and parts offered.
e. Manufacturer and/or Contractor shall defend any and all suits and assume all liability
for any and all claims made against the City of Safi Bernardino or any of its officials
or agents for the use of any patented process, device or article forming a part of
equipment or any item furnished under the-contract.
9. Each Offeror(s) must state in their proposal the guaranteed delivery date of product
and/or services in number of calendar days from the date of contract execution by
the City of San Bernardino,time is of the essence relative to this contract. Contractor
shall prosecute the work continuously and diligently and shall deliver the items at the
earliest possible date following the award of the contract.
io. Each Offeror(s) shall list in their proposal all factory, manufacturer'sand/or dealer's
warranty and/or guarantee coverage and shall submit such written documents
evidencing the same attached to the proposal.
2014-409
11. Successful Offeror(s) (Contractor) shall furnish and deliver to the City complete
equipment as proposed and awarded, ready for installation and fully equipped as
detailed in these specifications.
M Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be fully
prepaid), and shall include all discounts. Proposal shall include California.sales tax,
where applicable, (effective January 1, 2813) computed at the rate of 8.26% this
will normally be shown as a separate line item on the price form.
is. City shall make payment within thirty (30) days after the complete delivery and
acceptance of the specified items by the City of San Bernardino and receipt of the
Contractor's priced invoice.
94. All"standard equipment" is included in any proposal. OFFERORS) furnishing
Quotes under these specifications shall supply all items advertised as"standard"
equipment even if such items are not stipulated in the specifications, unless
otherwise clearly excepted in the proposal.
15. The items which the Offeror(s) proposes to furnish the City must comply in all
respects with the appropriate safety regulations of all regulatory commissions of the
Federal Government and the State of California, whether such safety features and/or
items have been specifically outlined in these specifications or not.
is. Contractor delivering equipment pursuant to these RFQ specifications shall
guarantee that equipment meets specifications as set forth herein. If it is found that
equipment delivered does not meet requirements of these specifications the
Contractor shall be required to correct the same at their own expense.
n. By submitting a proposal, each Offeror(s) agrees that in the event complete delivery
is not made within the time or times set forth pursuant to this specification, damage
will be sustained by the City, and that it is, and will be impractical and extremely
difficult to, ascertain the actual damage which the City will sustain in the event of and
by reason of such delay.
% In case the delivery of the items under this contract is delayed due to strikes,
injunctions, government controls, or by reason of any cause or circumstance beyond
the control of the Contractor, the time for delivery may be extended (in the City's
sole discretion) by a number of days to be determined in each instance by mutual
written agreement between the Contractor and the Purchasing Division of the City of
San Bernardino. The City shall not unreasonably refuse such extension.
is. Contract. Each proposal shall be submitted and received with the understanding that
acceptance by the City of San Bernardino of proposal in response to this solicitation
shall constitute a contract between the Contractor and the City. This shall bind the
Contractor to furnish and deliver at the prices proposed and in complete accordance
with all provisions of RFQ F-14,31. In most cases the basis of award will be the
City's standard purchase order that may or may not incorporate this solicitation by
reference.
2014-409
2o. Prohibited interest. No member, officer, or employee of the City or of any agency of
the City during his tenure or for one year thereafter shall have any interest, direct or
indirect in this contract or the proceeds thereof. Furthermore, the parties hereto
covenant and agree that to their knowledge no board member, officer or employee
of the City has any interest, whether contractual, non-contractual, financial or
otherwise, in this transaction, or in the business of the contracting party other than
the City, and that if any such interest comes to the knowledge of either party at any
time, a full and complete disclosure of all such information will be made in writing to
the other party or parties, even if such Interest would not be considered a conflict of
interest under Article 4(commencing with Section 1090) or Article 4.6 (commencing
with Section 1120) of Division 4 of Title I of the Government Code of the State of
California.
21. One Document. These specifications,the Request for Quotes, RFQ F-14-31,the
Contractor's proposal, any written agreement executed by the parties, the purchase
order and all documents referred to in the complete specifications and purchase
order, and all written modifications of said documents shall be construed together as
one document. Anything called for in any one of said documents shall be deemed to
be required equally as if called for in all. Anything necessary to complete the work
properly shall be performed by the contractor, whether specifically set out in the
contract or not. All sections of the specifications shall be read as constituting a whole
and not as an aggregation of individual parts, and whatever is specified in one
section shall be construed as applying to all sections.
22. The City of San Bernardino reserves the right to accept or reject any and all Quotes.
23. Prompt payment. Each Offeror(s) may stipulate in their proposal a percentage
prompt payment discount to be taken by the City in the event the City makes
payment to the Contractor within ten (10)working days of receipt of material and
approval of invoice. For the purpose of this provision, payment is deemed to be
made on the date of mailing of the City check. NOTE: prompt payment discounts
will only be used during proposal evaluation in the case of ties.
24. Inquiries. Technical questions may be sent via fax to 909-384-5043, or email:
Sanchez va _sbcity.orcg. The answers to material questions will be provided in
writing by Addendum(s)to all potential Offeror(s) by a posting to the City's website.
25. Proposal/Fee Schedules. No proposal will be acceptable unless fees/prices are
submitted on the pricing forms furnished by the contractor hem, and all required
forms are completed and included with proposal. Deliver all Quotes, SIGNED and
SEALED, to the Finance Department at 300 North "D" Street, 4th Floor, City Hall,
San Bernardino, California 92418. CLEARLY MARK THE RFQ SPECIFICATION
TITLE: Parks Maintenance Services RFQ F-14-31 ON THE OUTSIDE OF THE
ENVELOPE.
26. Time. All Quotes must be received in the Purchasing Division no later than 3:00
PM, PST, April 28, 2014, where at such time.and said place Quotes will be publicly
opened, examined and declared. Any proposal may be withdrawn by Offeror(s) prior
to the above scheduled time for the opening of Quotes. Any proposal received after
that time and date specified shall NOT be considered.
2014-409
27. The City of San Bernardino reserves the right at its own discretion to award separate
contracts for each category, or to award multiple contracts, or to award one contract
for furnishing and delivering of all equipment and/or services in all categories.
28. Equipment, In the purchase of equipment, Contractor shall be required to furnish
one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment
Quotes.
29. In submitting a proposal to a public purchasing body, the Offeror(s) offers and
agrees that if the proposal is accepted, it will assign to the purchasing body all rights,
title, and interest in and to all causes of action it may have under Section 4 of the
Clayton Act (U.S.C. Sec 15) or under the Cartwright Act (Chapter 2, commencing.
with Section 46700 of Part 2 of Division 7 of the Business and Professions Code),
arising from purchases of goods, materials, or services by the Offeror(s) for sale to
the purchasing body pursuant to the proposal. Such assignment shall be made and
become effective at the time the purchasing body tenders final payment to the
Offeror(s).
30. Contractor shall indemnify, defend and hold City, its officers, employees and agents
harmless from any claim, demand, liability, suit,judgment or expense (including,
without limitation, reasonable costs of defense) arising out of or related to
Contractor's performance of this agreement, except that such duty to indemnify,
defend and hold harmless shall not apply where injury to person or property is
caused by City's willful misconduct or sole negligence. The costs,.:saiary and
expenses of the City Attorney and members of his office in enforcing this Agreement
on behalf of the City shall be considered as"attorney's fees" for the purposes of this
paragraph.
31. While not restricting or limiting the foregoing, during the term of this Agreement,
Contractor shall maintain in effect policies of comprehensive public,general, and
automobile liability insurance, in the amount of$1,000,000 combined single limit,
and statutory worker's compensation coverage, and shall file copies of said policies
with the City's Risk Division prior to undertaking any work under this Agreement. The
policies shall name the City as an additional insured and shall provide for ten- (10)
day notification to the City if said policies are terminated or materially altered.
32. FAITHFUL PERFORMANCE BOND. Not required.
68-sw6jeal to the QPPFG',,-, -IF 44,_ fl;ly of P60121 SGFMWARS, IRORGIrs 608110644
s
, u n
33. Written contract documents, duly authorized and signed by the appropriate authority,
constitute the complete and entire agreement(s)that may result from the RFQ.
34. The City may, at its discretion, exercise option year renewals for up to four(4)years,
in one-year increments.
2014-409
35. By submitting a proposal, Offeror(s)warrants that any and all licenses and/or
certifications required by law, statute, code or ordinance in performing under the
scope and specifications of this RFQ are currently held by Offieror(s), and are.valid
and in full force and effect. Copies or legitimate proof of such licensure and/or
certification shall be included in Offeror(s)'s response. Quotes lacking copies
and/or proof of said licenses and/or certifications may be deemed non-
responsive and may be rejected.
36. Once the award has been made and prior to the commencement of the job, the
City's Municipal Code (M.C. 5.04.005) requires that a Business doing business with
the City, obtain and maintain a valid City Business Registration Certificate during the
term of the Agreement.
37. Vendor(Contractor)/Consultant services agreement(s) (VSA/CSA). A signed
vendor/Consultant service agreement may be required between both parties prior to
commencement of the job.
2014-409
ood
PE:.
. ...;.• :star$ua •,'d.aa.SERVICE
PROPOSAL FOR CITY OF SAN BERNARDINO
PUBLIC MAINTENANCE SERVICES
(RF4 F-14-31)
Prepared by:
Roy Perez
April 28,2014
2014-409
RP LANDSCAPE&IRRIGATION
COMPANY INFORMATION
Since 1989,RP Landscape&irrigation has been providing clients with expert landscaping maintenance
services and the highest quality customer service.From the initial site consultation with:one of our certified
maintenance project managers,to quality assurance visits on your site following services,we guarantee
that your maintenance experience with RP Landscape&Irrigation will be a positive one.
RP Landscape&Irrigation has decade's worth of experience in designing,bidding,renovating and
installing landscapes using the latest technologies. You can be confident we will account for the intricacies
and personality of your site. You can be sure that when you hire us you've hired not only the best,but a
company that will succeed in accomplishing the job by meeting your expectations,on time and on budget.
-....._..--___—We-currently_.rnaintain.the-City_.of.Colton's_shopping_centers,industrial-parks,hom"ssociations-and-malls,---------In the past RP Landscape&irrigation has provided outstanding commercial services to the City of San
Bernardino,City of Riverside and the HACSB which included corporate campuses, parks,trash pickup,
restroom maintenance,retailers,apartment buildings and public parks.
Our certified professional landscapers are fully qualified to handle any horticultural service that you require.
We promote an honest,reliable and positive work environment in order to best serve our client's needs.
RP Landscape&Irrigation offers many years of experience in sprinkler systems,irrigation systems and
landscaping.RP Landscape&irrigation has always emphasized excellence and the desire to be the best in
every service we offer.With our wide range of services,we look forward to continuing our tradition of
providing top-quality services,exceptional individual attention and unrivaled customer service.When you
hire us you will get the area's best and most well-respected company with years of education,training,and
vast experience that cannot be matched or duplicated. Every project is given the time and attention to
detail it deserves.We welcome you to check our references for work performed through the years and see
for yourself what we have done for many other businesses.
2014-409
BUSINESS INFORMATION
Since 1989 RP Landscape&Irrigation has offered many years of experience in sprinkler systems,irrigation
systems and landscaping.
Company Name: RP Landscape&Irrigation
Firm/[ndividual: Roy Perez
Titfie: C)+nmer
Phone: (909)889-9987
Fax: (909)889-9897
Email: rplandscapeincCcDaai com
Legal Structure Sole Proprietor
Address P.O.Box 1200 San Bernardino CA 92402
Federal Employer ID 0-095 329
Business License Numbers'
State License 702393
(Contractors State License Number)
State License 78)55
(Pest Control State License Number)
2014-409
State Of California
CONTRACTORS STATtB UCENSE BOARD
ACTIVE UCENSE
CaFfer 1
L.-M-702393 INDiV f
w. ro. R P LANDSCAPE&IRRIGATION i
c�..w 027
02/28/2015 www.cstb.ae.gov
DEPARTMENTOF PESTICIDE REGULATION
y pr LICENSINGICERTIFICATION PROGRAM
QUALIFIED APPLICATOR CERTIFICATE
DATE OR ISSUE VAL'IDIHROUGH '
01101=14
QAC 78055 B
ROY D PEREZ
PO BOX 1200
SAN BERNARDINO CA 92402
2014-409
State Of Callfornia
CONTRACTORS STATE LICENSE BOARD i
CABwi}ner
ACTIVE LICENSE
..- ..7.02393 G. INDIV
». .:,. R P LANDSCAPE&IRRIGATION
c�wsotvn,C27
42/28/2015 www.cslb.ca.gov
,�� i 9!S �® ' ,.'ci:ti�3 R• 1 �!IA:����M�„ (.fir;,>r.! 'iU'--!fi.. ,�q�:�.
- CITY OF SAN BERNARDINO 1
BUSINESS REGISTRATION CERIUgCATE f
ACCOUNT A tli Aegutrmioa Ccnir'"o&,acs not kKU%le the legal ApemdoA of W1,btulacn at thin locmion.Oda<r amowh ly other Cdy AC�CTNO, 101626
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BUSINESS CLASS: LANDSCAPING EXPIRATION DATE 5t3711$B� .4 8?4pQ
DATE PAD) NOTES: 6/30!2014 i r`3} ri 1 ys
�SY 1
( 0712412013 BUSINESS LOCATION: 1905 W RIALTO AVE w; „�,•�;
i '�+' A. s'r i •.l+ t f i i
ROY DAVID PEREZ
OWNER,FIRM OR
CORTORA'I'ION ^{'��'-'•.4t'•� f
BALANCE ,50.00
BUSINESS NAME R P LANDSCAPE&IRRIGATION
I ATTENTION l
i t
MAILINOADDIMS PO BOX 1200 Cxt't?i;�CrJ7I1J „C✓1U7 t`�t!J3JiJ:J
SANBERNARDINO, CA, 92402-120000-Han l l l i l Liri j
S' A il ¢,. 2 ! .hie 1 ?'r * C;17Y ' ( :;P:'?':I tl i .lt lE1•Ir�
ta. 0 .:,..r,..
2014-409
------------
REFERENCES
The following are the names, address and phone numbers for five public agencies for
which RP Landscape&Irrigation has performed similar work within the past two years:
City of Colton
Department of Public Works/Utility Services
160 S. I Oth Street
Colton, CA 92324
Contact: A Garcia
909-370-5065
"jy ....... ........ --------
pe
City of Riverside
Parks&Recreation
8095 Lincoln Avenue
Riverside,CA 92604
Contact: Fred Cerda
951-351-6126
Type of Engagement—Landscaping
Inland Empire Job Corps Center
3173 Kerry Street
San Bernardino, CA 92407
909-887-7157
Contact:David Bruton
Type of Engagement-Landscaping
2014-409
Proposal:Parks Maintenance Services RFQ F-14.31
Vendor Name: RP Landscape&Irrigation
To: City of San Bernardino
1. The undersigned,having familiarized themselves with the local conditions affecting the cost of the work,
and with the Specifications, if any thereto, hereby proposes to furnish all labor, materials, equipment
and services required to provide such service(s) described in the Scope of Work in accordance
therewith,for the sum of:
2. In submitting this proposal I assert that my staff has visited the sites for which I am bidding, as I
understand that if I am awarded a contract for those sites, I will be responsible to perform the services
Usted in this RFP.
_....__.---..._..3:._...._.._RR Landscape-&-Irrigation.confirms that-all elements of the RFP-have..been-reviewed and-understood.-and agrees to the terms and conditions prescribed by this RFP,
Date Aoril 2812014 RP Landscape&Irrigation
(Company Name)
P.O.Box 1200
(Official Address) (By
San Bernardino CA 92402 Qwner
(Title)
2014-409
PROPOSED DAY TO DAY OPERATIONS
RP Landscape&Irrigation is a complete landscape maintenance company with 25 years of experience In
turf management weed control,pruning,fertilization and complete water management;specializing in over
seeding,top dressing,aerification and verti-cutting.With.our trained staff and our expertise we will be able
to provide the up most service possible In mowing,edging,fertilizing,aeration and over seeding,Services
also include all irrigation repairs,rebuilding valves and repairing water mainlines from 2"to 6".
We will assign four full-time employees to this contract. In the summer if needed,five employees will be
assigned as the work load arises.We promote an honest, reliable and positive work environment in order to
provide best service to our customer's needs.All workers shall be under the supervision of an experienced
maintenance supervisor who Is-fluent in English.
Two trucks will be assigned to complete daily specifications per contract agreement. Park's turf will be
mowed with two 72"Exmark Lazers diesels that will generate a nice clean cut with no grass clippings left
behind like the bigger gang mowers do.We will use Guardian 3501bs capacity tow behind spreader for
fertilizing with are John Deere tractor with Aercore 2000 for aerating.All other power equipment Includes
21"mower,blowers,trimmers, 100 gallon sprayers and hand tools.
Since 1989,RP Landscape&Irrigation has offered many years of experience in Park maintenance,ranging
from 85-120 acres of turf management,irrigation systems and landscaping.We are confident our wide
range of services and continued tradition of providing top-quality services will fulfill the City of San
Bernardino contract terms and conditions.
RP Landscape&Irrigation confirms that all elements of the RFP have been reviewed and
understood and agrees to the terms and conditions prescribed by this RFP.
2014-409
r
PERSONAL RESUMES ASSIGNED TO PROJECT
Michael Reyes
Landscaping and Grounds Supervisor
• Has 13 years working in landscape and Irrigation.
• Has maintained city parks,parkways,medians as well shopping centers,apartments and Home
Owner Associations(H.O.A.)
Knowledgeable in irrigation systems from 6"water lines in city parts to 1"valves in apartments.
• Supervises and coordinates activities of workers engaged in maintenance and landscaping of
facilities.
• Ensures proper labor relations and conditions of employment are maintained.
• Directs the use and maintenance of grounds and equipment.
• Purchases materials and equipment needed by the crew to maintain the grounds.
-...._...__..._..._._...•_..._._P_atrols,.parks-to guard_against_vandalism_anddestr.uction....... . _...._._._.._..._._.._.__.....---...__.._............,...___..____ _.....--.._-_.
• Fluent in English and Spanish.
Jesse Tabora
Landscape Crew Leader
• Has over 20 years working in landscape and irrigation.
• Previous Leadsman for several city contracts as well as shopping centers and apartment
complexes.
• Assigns and supervises the activities of landscape crews engaging in planting and maintaining
landscape areas.
• Responsibilities include planning and scheduling work;developing and establishing work
procedures and priorities;monitoring work in progress;maintaining safety standards;complying
with and supervising adherence to regulations.
Great knowledge of current horticulture practices and modem techniques,materials,and
equipment used in landscape maintenance.
• Exceptional knowledge of Pest and herbicide control techniques and irrigation repairs,
• Fluent In English and Spanish
Ryan Perez
Landscaping and Grounds Keeping Worker
County of San Bernardino Housing Authority Contract—4 Y2 years
• Coordinated,repaired and maintained the various grounds development,maintenance,and
preventive maintenance systems.
• Performed special studies, planning,and field investigations as required.
• Wrote material,equipment and repair specifications.
• Ordered materials as needed and made recommendations of supplies and equipment for
purchase.
• Managed the daily operations of multiple Maintenance sites.
2014-409
Maintained a high level of quality and efficiency in the field.
Maintain irrigation systems,including winterizing the systems and starting them up in spring.
Leo Sanchez
Landscaping and Grounds Keeping Worker RP Landscape-5 years.
Fairway Landscape—5 years
Handles the tasks of prescribing pesticides,herbicides fertilizers,and organic compounds required
for the development of plant.
Responsible for supervising flood irrigation,landscape,insect maintenance crews and pre-
emergent herbicides.
Assigned the tasks of prescribing various methods of protecting,transplanting and developing
shrubs,plants and trees..
Handles the tasks of accounting for all back charges like labor and horticulture supplies for
herbicides and plant materials. __.....__ _ _._...
2014-409
RP Landscape&Irrigation
CONTRACTOR CUSTOMER SERVICE STANDARDS
ACKNOWLEDGMENT
Customer Service is important to RP landscape&Irrigation and has resulted in the adoption of our motto and
mission statement:
RP Landscape&Irrigation will provide high quality municipal services In a responsive and cost-effective
manner.
RP Landscape &Irrigation shall at all times strive to represent the CRY of San Bernardino in a professional,
courteous,friendly,efficient,and cost-effective manner. The following customer service standards shall be enforced
by RP Landscape&Irrigatlon staff:
_.___ .._......__.. :..........1.... Abide-by..the..Citys.mission_statement and customer-standards as noted-herein..----.---._...._..._._..-._._.. .........._._ .. .......____ _....
2. Furnish sufficient supervisory and working personnel capable of promptly accomplishing on schedule,to the
satisfaction of the director 1 designee,all work required under the contract.
3. Have competent working supervisors on the job at all times work is being performed who are capable of
communicating and discussing effectively,both in written and oral English,matters pertaining to the
contract.
4. Remove from the work site any employees deemed careless,incompetent,or who generate multiple
customer service complaints.
5. Have supervisors carry identification which clearly indicates to the public the name of the Contractor
responsible for the project.
6. Have employee's wear standard professional uniforms which clearly identify the Contractor.
7. Have Contractor's vehicles assigned to the project clearly identified,
8. Endeavor to maintain good public relations at all times.Conduct work in a proper and efficient manner to
create the least possible inconvenience to the general public.
Roy Perez
Owner
RP Landscape and Irrigation
Signature: Date: 2 /
2014-409
RFQ F-14-31
Parks Maintenance Services
SUBCONTRACTOR'S LIST
As required by California State Law, the General Contractor bidding will hereinafter
state the subcontractor who will be the subcontractor on the Job for each particular trade
or subdivision of the work In an amount in excess of one-half of one percent of the
General Contractor's total bid and will state the firm name and principal location of the
mill, shop,or office of each. If a General Contractor fails to specify a subcontractor, or If
he specifies more than one subcontractor for the same portion of work to be performed
under the contract in excess of one-half of one percent, he agrees that he is fully
qualified to perform that portion himself and that he shall perform that portion himself.
DIVISION OF NAME OF FIRM OR LOCATION
WORK OR CONTRACTOR CITY
_TRADE
Roy Perez '`-"-
Print Name Signature of Bidder
Company Name: RR Landscape & Irrigation
Address: PO Box 1200 San Bernardino, CA 92402
REJECTION OF BIDS
The undersigned agrees that the City of San Bernardino reserves the right to reject any
or all bids, and reserves the right to waive informalities in a bid or bids not affected by
law, if to do seems to best serve the public interest.
2014-409
�°►�O CERTIFICATE OF LIABILITY INSURANCE /25/x'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT; H iha eertiHcats holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. H SUBROGATION IS WAIVED,suwact to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this cariMeate does not confer right*to the
certificate holder,in lieu of such endorsemen s.
PRODUM Monika B4L2tY,AA.I,CPIW
Central City InauranOe Agency, Inc. (909)907-6076 I9O4I7N-4107
1040 Nevada Street .mray8a atralnityins=anoe.Can
Suites 304 INSU s AFFORD0 COVERADE NAiCO
Redlands CA 92374 I A:Colon IMSUranC:4! 9993
INSURED a Nerau Casual Co 190
R P Landscape G Irrigation I4SU ver®at Insurance C an 0120
Ray Perez DI
P. O. Box 1200 I a:
San Bernardino CA 92402 uNa F:
COVERAGES CERTIFICATE NUMBER:2014/2015 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAYHAVE SEEN REDUCED BY PAID CLAIMS_
TYPEOFINatiRAliCE POLICY ER P UFAITS
ORNWALLUaLITY EACOCCURRENCE S 1,000,000
X COMMEROAL GENERAL LIABILITY {�I TG:a N11 e S 100,000
C7.A. LAiMSA&ADE r^'OCCUR 4091401 0/19/2013 0/19/2014 NEDEXP ans anon S 5,000
01500 Dad. Y4tz Claim PERSONAL A ADV INJURY 1,000 000
x All L06668 9ENERALAGGRE0ATE $ 2,000,000
pENtApeREpATEIINkTAPPLIEBPER: PRODUCTS-CCMpOPA o i "� 000,000
X POLICY PRO LOC ERO18dOnrmsto<a S 1M/2
AUTONMLIE.LIN6ILITY 21M.W.6 I 0 QO
BODILY INJURY(PerW1W $
B ANY AUTO
ALL X �i�DULEO 0010148 4/1212010 4/12/2015 BODILY POW $
X MREDAUTOS X AUTD MKagridwffi
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UTNRELLA LUIS EACH OODURRENCE S
4rLXCF0 LU � ►ADE AGGREGATE $
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ANY PROPRE MPARTNEROCEOUTNE Y!N EJ.EACH ACOIQENT $ 1 000 00
(Fs� b1 ��D? �'NrA 600007662131 7/20/2013 7/20/2014 E.L.DISEASE-EA EMPLOYE S 1,000,000
U o day be under E.L.DISEASE.POLICY LIMIT 3 11000,000
US-6 IPflpNDFOPERATIDNS balnw _ .
006MPrWN QF OPBRA1TOW I LOCATTON6 r Vi CM(Aft&O ACORD W,Addi lcrvd Rwroks Sdoduk,M room space Is Tsquk*A
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Verification of Coverage Only
Issued to Insured AUTH IUMRePRESPMTNE
aika Ray/LViDi J
ACORD 25(20110106) 61988.2610 ACORD CORPORATION.Au rights reserved.
INPA2!inwatm m The Annion nsrna an,4 Innn Ara rankfamd marks:nt A(,non
2014-409
RFQ F-14.31
Parks Maintenance Services
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
in accordance with Title 23, United States Code, Section 112, the undersigned hereby
states, under penalty of perjury:
That he/she has not, either directly of Indirectly, entered into any agreement, participated
in any collusion, or otherwise taken action in restraint of free competitive bidding in
connection with RFQ F-14-31,
Business Name RP Landsc ge & Irrigation
Business Address PO Box 1200 San Bernardino CA 92402
Signature of bidder
San Bernardino, CA
Place of Residence
Subscribed and sworn before me this 7-fs day of 2014 .
Notary Public in and for the County of State of California.
My commission expires: Dec . 30 -120 t
$TEPW"E F.HARD
�(x�,3w1�rM�..#,112062 47..0
N NotORY
My 1�,��3�18
2014-409
RFQ F-14-31
Parks Maintenance Scrjkw
FAILURE TO COMPLETE RIQHT HAND COLUMN WILL INVALIDATE BID
CATEGORY I ACCEPTABLE I
AS SPECIFIED
I. �c„�ong of Work
The scope of work provided applies to all proposed park sites such
as: North, Central, and South park sites.
IL WORK SCHEDULE
The CONTRACTOR shall perform all maintenance services during
normal working hours. Normal working hours are considered
Monday through Friday from 7:00 a.m. to 5:00 p.m. At the discretion
of the Parks, Recreation, and Community Services Director or his
designee, the CONTRACTOR may perform maintenance services
at other hours.
The CONTRACTOR shall provide a routine work schedule in order
to perform the request provided in this RFP. A copy of the schedule'
should be provided to the Parks, Recreation, and Community
Services Director or his designee prior to the performance of any
work. Changes in the work schedule should be provided in writing.
The CONTRACTOR is responsible for immediately informing the
Parks, Recreation and Community Services Director or his
designee, of any work schedule changes.
The CONTRACTOR shall conduct maintenance services at all times
in a manner which does not disturb constituents visiting the park
facilities or normal pedestrian traffic.
Ilt. LOCATION
Please see Exhibit B — North Park Sites
Please see Exhibit C —Central Park Sites
Please see Exhibit D —South Park Sites
- [V4 Bidder 's Confe re
ne e-
A bidder's conference will be scheduled on Tuesday, April 14,
2014 at 10:00 am. at City Hall 4t' Floor Finance Dept., 300 North
"D" Street, San Bernardino, CA 92418. Attendance is mandatory.
All CONTRACTORS are encouraged to submit questions in writing 74-
during the bidder's conference.
At the CITY's discretion, additional addenda within the RFP may
occur prior to or after the conference. If additional information is
included, addenda will be posted on the CITY's website on April 22,
2014.
2014-409
RFQ F-14-31
Parks Maintenance Services
The CITY will allow CONTRACTORS to submit questions regarding
the RFP. All questions must be addressed to Vanessa Sanchez and
submitted via email (sanchez va @sbeity.org) no later than
Thursday, April 17, 2014 at 3:0 p.m. The subject line of the email
should read as follows: "INQUIRY regarding RFP iF-14-31 — Parks
Maintenance Services."
All answers to inquiries submitted prior to and after the conference
will be posted on the City's website (http:llwww.sbcity.org) by 6:00
pm, on Tuesday, April 22, 2014. There will be no further
submission of uestians and answers after A rll 22, 2014.
V. Pragosal Descri to ion
A detailed description of the proposal shall include, but is not limited
to the following information:
A. Brief overview of the business (include office location [sj,
rrlbe[.of.emi?4yS,.n.u_m.ler of supnlior ,.etc.);._... _....__.._....- ...._. _ ..._...,. ..
B. Services offered;
C. Proof of Contractor's State License (C-27) and CITY business
license
D. References—CONTRACTOR shall provide 3 references from
companies, individuals, or agencies that have used services
within the last 2 years. Please provide contact information such
as: full name,title(if applicable), address, and phone number;
I=. A detailed statement explaining the CONTRACTOR'S
understanding of the CITY's needs;
F. A detailed statement explaining how the CONTRACTOR plans
to fulfill the CITY's needs based upon the request provided
within the RFP;
G. Narrative of proposed day to day operations. Please provide a
detailed plan of activities (work, schedule, time needed to
complete project, percentage of time allocated to perform
specific duties, etc.);
H. An explanation of constraints (if applicable);
I. A statement clearly indicating the CONTRACTOR has no
current or potential commitments that may adversely affect the
CONTRACTOR' assets, line (s) of credit, guarantor letters,
andlor ability to adhere to the terms of agreement with the
CITY;
J. Disclosure indicating no use of a subcontractor(s);
K. Proof of general liability insurance of one million dollars
($1,000,000)or more;
L. Prevailing wade estimate with certified payroll form; and
M. All employees must wear standard professional uniforms which
clearly identifying the name of the CONTRACTOR.
2014-409
RFQ F-14-31
Parks Maintenance Services
Proposals Deadline: April 28, 2014. All proposals shall be
submitted and postmarked no later than the date provided.
VI. Personnel
A. Supervisor
CONTRACTOR shall provide and require competent supervisors to
be present on job sites at all times while work is performed.
Supervisors must possess adequate technical background,
preferably with formal education in ornamental horticultural.
B. Other Personnel
CONTRACTOR shall provide sufficient personnel with full capability
of completing all tasks promptly and on-time. All work required
under this contract should be completed during the regular and
prescribed hours mutually agreed by both Parties. All personnel
_. . .. _ _... .shall...be phY;;caJI —We. ..perfDrm._..a_s_s..igriect.wQr_k._.All...personnel...... ...
shall be United States citizens or legal residents.
CONTRACTOR and other personnel shall exhibit professional and
proper conduct at all times. Personnel shall cause the least possible
anno ance to the public.
Vil. GQS
The CONTRACTOR is required to provide a complete and accurate
quote for services. Quotes shall include full compensation for all
labor (prevailing wage included), landscape maintenance, tools,
equipment, and materials. No additional compensation will be
allowed. The quote provided shall be binding for one-hundred
twenty (120) days. Payment for services shall be paid at the
proposed/negotiated bid price.
Vlll. LENGTH OF CONTRACT
The length of this contract shall be for one (1) year with the
possibilit of two 2 one ear extensions .
2014-409
RFQ F=14-31
Parks Maintenance Services
IX. LICENSES, PERMIT,AND INSURANCE
A. License(s)
The CONTRACTOR must provide proof of valid licenses
including:
1. C-27: Landscaping Contractor license;
2. CITY business license permits; and
3. Any other approvals legally required to provide the
proposed services.
All licenses shall be valid and active throughout the tenure of
this contract.
B. Insurance
The CONTRACTOR is required to provide proof of general
liability insurance of one million dollars ($1,400,004] or more.
The CITY reserves the right to conduct reasonable inquiries
regarding the validity of information submitted by the
CONTRACTOR.
X. B,P SERVICE AGi?>=1±MEN'f REQUIREMENT
Upon acceptance of the RFP, the CONTRACTOR will be
required to sign and agree to terms and conditions provided
within the VENDOR SERVICE AGREEMENT. The final
VENDOR SERVICE AGREEMENT pertaining to this RFP will
provide specific information such as: Date of Agreement,
CONTRACTOR Name (s), Compensation and Expenses,
Terms/Termination, etc.
Terms and conditions Included in the VENDOR SERVICE
AGREEMENT are not subject to negotiation. The agreement is
subject to approval by the City Attorney.
Xi. RESPONSE TIME
The CONTRACTOR shall provide a call service on a 24-hour,
7 day a week basis. A response time to an emergency or
inquiry should be within one hour and not more than two hours.
if the CONTRACTOR is unable to respond to an emergency
call, the Parks, Recreation and Community Services Director or
his designee, should be notified immediately.
2014-409
RFQ F-14-33
Parks Maintenance Scrvices
Xll. Work Modifigations &lnsl2ection
During the course of this agreement, new or existing landscape
areas may be added or omitted. CONTRACTOR shall be given
a fifteen (15) day written notice regarding an addition or
omission of landscaped areas.
The CONTRACTOR and Parks, Recreation and Community
Services Director or his designee shall be present during
Inspection of all park site locations prior to acceptance of new
landscaped areas.
Payment for maintenance of additional landscaped areas shall
be based upon the contract monthly unit price
Additional work may include, but is not limited to the following:
a. Replacement of materials due to failures beyond
CONTRACTOR's control;
b. Replacement of worn, damaged, vandalized, or stolen
sprinkler heads, valves, quick couplers, etc.;
c. Additional treatment required for planting or soil
amendment as not clearly set forth in this specification; .
d. New planting or other installations and special services;
e. Soil or plant testing;
f. Remedial landscaping ; and
. Repairs or replacements due to vandalism.
Xlll. CONTRACTOR NON-COMPLIANCE
Should the Parks, Recreation and Community Services
Director or his designee, recognize any deficiencies in the
performance of this agreement; a written notice stating
deficiencies will be provided. Deficiencies shall be corrected
and completed within the timeframe specified.
If the CONTRACTOR fails to correct deficiencies within the
stated time frame, the Parks, Recreation and Community
Services Director or his designee will have just cause to:
a. Deduct from the CONTRACTOR's payment the amount
necessary to correct the deficiency;
b. Withhold or deduct a partial payment; and/or
c. Terminate the contract and award to second bidder.
2014-409
RFQ F-14-31
Parks Maintenance Services
Please indicate any elements of the Technical Specifications that cannot be met by your
firm:
Have you included in your bid all informational items and forms as requested? Yes
No (circle one). if you answered "No", please explain:
This offer shall remain firm for 120 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable: % days; unless otherwise stated, payment
terms are: Net thirty(30)days.
In signing this bid, Bidder warrants that all certifications and documents
requested herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below,
please indicate all Addenda to this RFQ received by your firm, and the date said
Addenda was/were received.
Verification of Addenda Received:
Addenda No: 2 Received on:
Addenda No: Received on.,
Addenda No: Received on:
2014-409
RPQ F-14-3t
Parks Maintenance Services
AUTHORIZED SIGNATURE:
PRINT SIGNER'S NAME &TITLE: Roy Perez Owner
DATE SIGNED: 4/28/2014
COMPANY NAME &ADDRESS: RP Landscape& irrigation
PHONE: 909 889.9987
FAX: 909.889.9897
EMAIL: rplandscaceing()aol.com
.............__._-._._.._.-.IF SUBMITTING A"NO BID",PLEASE STATE REQSON(S) BELOW: _.._.....__._.__....-_.. _...
2014-409
UQ F-1431
Perks Maims ww serm"
PRICE FORMS
REQUEST FOR QUOTES: RFQ F 14-31
DESCRIPTION OF RFQ: Parks Maintenance Ser)(IM
COMPANY NAME: -RP Land=pe &.1tri4atinn ---�.-
ADDRESS: 1905 W Rialto Ave
eOB4x 1?an
San Bernardino, CA 92402
PRINT NAME OF AUTHORIZED
REPRESENTATIVE Roy David Perez
SIGNATURE fir`"' '�""�" ----•-
Maintenance of the City of San Bernardino's North RBrk Sites
Exhibit B
Monthly
Item Name of Park Park Address Park Price
# Acreage
1 Al Guhin Park 3650 little League Drive 8.0 $ 1,000 per month
2 Blair Park 1466 W.Marshall Blvd. 34.0 $ 4,250 per month
3 Freddie Spellacy Park Ash&North Park Blvd. 1.5 $ 1 per month
4 Harrison Canyon Park 39 and Golden 6.0 $ 7 per month
5 Horine Park 3145 Leroy and 3150 Waterman Ave. 5.67 $ 749 per month
6 Hudson Park 4355 Park Drive 10.1 $ per month
7 lack Reily Park Norma Lane&Stephanie per month
8 Littlefield/Shuftis Park Buckboard snd Kenda!Way
15.0 $ per month
4 Newberry Park 560 Hill Drive 1.53 $ 192 per month
10 Newmark Field 3890 Pershing(39th&Severence) 5.02 $ S28 per month
11 Ronald Reagan Park Irvington&Chestnut 4.0 $ per month
12 Rowe Library 108 E.Marshall 0.5 $ 100 per month
13 Tom Gould Park 240 W.40th Street .51 $ 65 per month
14 Tom Minor Park Irvington&Palm 5.0 $ per month
15 Wildwood Park 536 E.40th Street 24.2 $ per month
16 Hampshire Greenbelt 1167 E.40th Street 3.0 $ 376 per month
TbTAL; $ 15,64,5 per month
28
2014-409
RFQ F-14-31
Parka Mwatmm=Services
Maintenance of the City of San Bernardino's Central Park Sites
Exhibit C
Item Park Monthly
# Name of Park Park Address Acreage Charge
1 Anne Shirrells 1367 N.California Street 12.0 $ 1,320 per month
2 Delmann Heights Park 2969 N.Flores Street 193 $ 2,167 per month
3 Encanto Park 1180 W.9th Street 8.9 $ 979 per month
4 Guadalupe Field 780 Roberds Ave. 2.25 $ 248 per month
5 Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $ 218 per month
6 Ninth Street Park 2931 Garner Ave. 3.62 $ 399 per month
7 Perris Hill Park 607-1135 E.Highland Ave. 64.4 $ per month
8 Perris Hill Senior Center 780 W.21st Street 1.0 $ 110 per month
9 Speicher Park 1535 N.Arden Ave. 28.0 $ 3,080 per month
10 Campo Santo Memorial Park 2651"D"Street 5.5 $ 605 per month
11 Boys&Girls Club 1180 9th Street 3.0 $ 330 per month
Total $ 16,540 per month
29
2014-409
RFQ P-14-31
Parks Maintanwoo Services
Maintenance of the City of San Bernardino's South Park Sites
Exhibit D
Item Park Monthly
# Name of Park Park Address Acreage Charge
1 City Hall 300 North"D"Street 05 $ 200 per month
2 Colony Park 1583 E. Hardwick Drive&Weir Rd 6.4 $ 866 per month
3 Court Street Square 457 Court Street 0.5 $ 100 per month
4 Fifth Street Senior Center 600 W.5th Street 05 $ 100 per month
5 La Plaza Park 685 Mt.Vernon Ave. 2.04 $ 225 permonth
6 Lytle Creek Park 380 South"K"Street 17.9 $ 1 862 per month
7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 516 per month
8 Meadowbrook Park 2nd Street&Sierra Way 14.12 $ 1,469 per month
9 Mill Park 503 E. Central Ave. 2.0 $ 208 per month
10 Nicholson Park 2750 2nd Street 9.52 $ 990 per month
11 Nunez Park 1717 W.5th Street 22.04 $ 2,293 per month
12 Palm Field 888 E.6th Street 22.3 $ 2,319 per month
13 Pioneer Park/Feldheym Library 565"F"Street 5.0 $ 520 per month
14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ 2,288 per month
15 Seccombe Lake Park 160 E.5th Street 44.0 $ 4,576 per month
16 Villasenor Ubrary 525 North Mt.Vernon Ave. 0.5 $ 100 per month
17 Parking Structure&Annex 260 North"D"Street .5 $ 100 per month
18 Norton Gym/8aliroom 1554 Art Townsend Drive 3.8 $ 396 per month
Total $ 18,928 Per month
30
2014-409
RPQ F-14-33
Peaks Mauiamca SwAcas
Trash Service of the City of San Bernardino's Central Park Sites
Park Daily
Name of Park Park Address Acreap Char
1 Anne Shirrells 1367 N.California Street 12.0 $24..7,2 per day
2 Delmann Heights Park 2969 N.Flores Street 19.7 $40.58 per day
3 Enca nto Park 1180 W.9th Street 8.9 1 $18.33 "ay .
4 Guadalupe Field 780 Roberds,Ave. 2.25 $4,63 per day
5 Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $4.07 per day.
6 Ninth Street Paris 2931 Garner Ave. 3.62 $7.46 per day
7 Perris Hill Park 607-1135 E.Highland Ave. 64.4 $132.6$. per day.
8 Perris Hill Senior Center 780 W.21st Street 1.0 $ 2.06 per day
9 Spelcher Park. 1535 N.Arden Ave. 28.0 $57.68 per day
10 Campo Santo Memorial Park 2651"D"Street 515 $ 11.33 per day
11 Boys&Girls Club 1180 9th Street 3.0 $ B 1$ per day
Total $ 309.69
32
2014-409
RFQ F-14-31
Parks Maintenance Seavieas
Trash Service of the City of San Bernardino's South Park Sites
Item Park . Daily
# Name of Park Park Address Acreage Charge
1 City Nall 300 North"D°Street 0.5 $4.00 per day
2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $ per day
13.18
3 Court Street Square 457 Court Street 0.5 $ per day
4.00
4 Fifth Street Senior Center 600 W.5th Street .0.5 $ per day
4.00
5 La Plaza Park 685 Mt.Vernon Ave. 2.04 $ per day'
•4.20
6 Lytle Creek Park 380 South"K"Street 17.9 $ per day
36.87
7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 10:21 per day
& Meadowbrook Park 2nd Street&Sierra Way 14.12 $ per day
29.08
9 Mill Paris 503 E.Central Ave. 2.0 $4.12 per day
10 Nicholson Park 2750 2nd Street 9.52 $ 19.61 per day
11 Nunez Park 1717 W.5th Street 22.04 $ 45.40 per day
12 Palm Field 888 E.6th Street 22.3 $45.93 per day
13 PianeerPark/Feldheym Library . 565"Fg'Street 5-0- $ 1{1.30: perdalr�
14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ per day
45.32
15 Seccombe Lake Park 160 E.5th Street 44.0 $ 90.64 per day
16 Vllasenor Library 525 North Mt.Vernon Ave. 0.5 _ $2.06 'per day
17 Parking Structure&Annex 260 North,"'W Street 'S $ 2 06 per day
18 Norton GymjBallreom 1554 Art Townsend Drive 3.8 $ 7.82 per day
Total 378.80
33
2014-409
RFQ F-14-31
Parke Mamimm a SWV1W
Restroom Maintenance Service of the City of San Bernardino's South Park Sites
Item Park Monthly
# Name of Park Park Address Acreage Chmge
1 City Hall 300 North"CY'Street OS $ per month
2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $483 . per month
3 Court Street Square 457 Court Street. 0.5 $ per month
4 Fifth Street Senior Center 600 W.5th Street 0.5 $ per month
5 La Plaza Park 685 Mt,Vernon Ave. 2.04 $483 per month
6 Lytle Creek Park 380 South"K"Street 17.9 $ 483 per month
7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $483 per month
8 Meadowbrook Park 2nd Street&Sierra Way 14.12 $483 per month
5 Mill Park 503 E.Central Ave. 2.0 $ per month
10 Nicholson Park 2750 2nd Street 9.52 $ 483 per month
�1 Nunez Park 1717 W.5th Street 22.04 $ 1,449 per month
Palm Field 888 E.6th Street 22.3 $ 483 per month
13 Pioneer Perk/feldhey,n Library , 565-"P Street 5.0 $ per month
14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ per month
15 l Seccorribe take Park 160 E.5th Street 44.0 $ 1,449 per month
16 Villaserior Library 525 North Mt.Vernon Ave. 0.5 $ per month
17 Parking Structure&Annex 260 North"[Y'Street .5 $ per month
18 Norton Gym/Ballroom 1554 Art Townsend Delve' 3.6 $ per month
TOt8l $ 8,279
34
2014-409
RFQ F-1431
Parks Main#enanca Servicos
Restroorn Maintenance Service of the City of San Bernardino's Central Park Sites
Item Park Monthly
# Name of Park Park Address Acreage Charte
1 Anne Shirrells 1367 N.California Street 12.0 $966 per month
2 Delmann Heights Park 2969 N.Flores Street 19.7 $966 per month
3 Encanto Park 1180 W.9th Street 819 $ 966 per month
r4 ,,- Guadalupe Field 780 Roberds Ave. 2.25 $ - permonth
966
S. Gutierrez'Field 14th Street and Mt.Vernon Ave. 1.98 $4$3 per month
Ninth Street Park 2931 Garner Ave. 3.62 $483 per month
7 Perris Hill Park 607-1135 E.Highland Ave. 64.4 $1 449 per month
8 Perris Hill Senior Center 780 W.21st Street 1.0 $ per month
9 Speicher Park 1535 N.Arden Ave. 28.0 $ 1,449 per month
10 Campo Santo Memorial Park 2651"D"Street 5,5 $ per month
it Boys&Girls Club 1180 9th Street 3.0 $ per month
T # �_ $ ,.
3.5
2014-409
RFQ P-1431
Packs Maintena+�ce Services
Equipment Rates for Maintenance of the City of San Bernardino's Park Sites and Amenities
Item Equipment Hourly Rate Explanation
No.
1. "
2.
3.
4._ Pressure Ybsher 25 -Minimum 3 hrs Rental
5.
6.
7.
8.
9.
10.
Total X44
Labor Rates for Maintenance of the City of San Bernardino's Park Sites and Amenities
Item labor Oossification Hourly Rate Explanation
No.
1. l.ahor 22
2. ForAman "M
3. Supgryisor 26
4. Irdoatan tech 9A
5.
6.
7.
8.
9.
10.
Total 1U0
37
2014-409
RFQ F-1431
Parks Maiuteance Services
Percentage Mark up of Materials&Supplies for Maintenance of the City of San Bernardino's
Park Sites and Amenities
Item Material&Supplies Percentage Explanation
No. Mark-up
1. Irri ation Materials 15%
2. Fprtilo7ar 15%
3. o
4. 11M ch 15%
5.
6.
7''.
8.
9.
10.
Total
ANNUAL- URCHASE ORDER
Effective on or about July 1, 2014 through June 30, 2015 plus two (2) one-year renewal
options, for City's requirements.
Option year one if exercised, shall be effective July 1, 2015 through June 30, 2015.
_QjWg l year two, if exercised, shall be effective July 1, 2016 through June 30,2017.
Actual option year pricing shall be negotiated with the successful Sidder(s) prior to
exercising of any given option year. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order.
Are there any other additional or incidental costs, which will be required ou rm in
order to meet the requirements of the Technical Specifications? Y Na circle
one). If you answered "Yes', please provide detail of said additional costs:
38
2014-409
AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT
BETWEEN
THE CITY OF SAN BERNARDINO AND
RP LANDSCAPE FOR
PARK MAINTENANCE SERVICES
This Amendment Number One (the "First Amendment") is entered into this 1st day of
December ,2014, BY AND BETWEEN:
the City of San Bernardino, a Charter City organized under the laws of the State of
California, with an address of 300 N. "D" Street, San Bernardino, California (the
"CITY");
AND,
RP Landscape (the "VENDOR") (individually CITY or VENDOR may be referred to as
a "PARTY" and collectively CITY and VENDOR may be referred to as the
"PARTIES").
WITNESSETH :
WHEREAS, on the 4"' day of August, 2014, the CITY and VENDOR entered into that certain
Agreement titled VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN
BERNARDINO AND RP LANDSCAPING FOR PARK MAINTENANCE SERVICES (the
"Agreement") for park maintenance, restroom maintenance, and trash service at the City's
central and south park sites; and,
WHEREAS, CITY and VENDOR desire to amend the Agreement for park maintenance,
restroom maintenance, and trash service and desire to amend their rights, duties, and liabilities in
connection with their performance thereunder; and,
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein,the PARTIES hereby agree as follows:
1. That Section 2 Compensation and Services, subsection a, shall be amended to read as
follows:
"For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of$627,513.00 for park maintenance, restroom
maintenance and trash services at the City's Central and South park sites."
HI
HI
AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO AND RP LANDSCAPE FOR PARK MAINTENANCE SERVICES
Page I of 2
2014-409
2. Exhibit A to the Agreement is hereby amended by:
(i) removing the document previously identified as Exhibit A; and
(ii) inserting the document identified as Attachment 1 to this Amendment,
attached hereto and incorporated herein as though set forth fully at length, as
Exhibit A to the Agreement.
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date
set forth below.
Dated: 1� ll , 2014 VENDOR: RP Landscape & Irrigation
By: -�
Its: n(A"PR K_
Dated 1;-2
.2 ' 2014 CITY OF SAN BERNARDINO
By: _
A o Parker, City Manager
APPROVED AS TO FORM:
Gary D. Saenz, City Attorney
By:
AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN
THE CITY OF SAN BERNARDINO AND RP LANDSCAPE FOR PARK MAINTENANCE SERVICES
Page 2 of 2
ATTACHMENT 1
2014-409
City of San Bernardino
Parks and Recreation, Recreation & Community Services Department
Landscape Maintenance Scope of Work
L TURF M0W/EDGE
A. MOWING
i. All turf areas shall be mowed once per week, Winter schedule(October-
February)shall be a reduced mow schedule, There may be certain projects
that the CITY will require mowing.on specific days for sporting activities.
ii. Work shall be performed on the same day each week. Initial mowing week
schedule and any changes must be approved by the Parks and Recreation
Director or his designee prior to implementation,
iii. All mowings missed due to inclement weather or ground conditions from
such weather shall be rescheduled and completed within 3 working days
on weekly.schedule.
iv. Cuttings heights shall be adjusted according to the type:of grass in
accordance to the following criteria:
Grass Type Time Period Height
Bluegrass and Fescue (June thru September) inches
(September thru May) 2inches
St. Augustine (Year Round) 2-1/4inches
Bermuda (Year Round) 3/4inches
V. All warm season grasses such as Bermuda and St. Augustine shall be
mowed with a power-driven reel type mower. Bluegrass and Fescue may
be mowed with either power-driven reel or rotary type mowers. All
equipment shall be adjusted to the proper cutting heights and shall be
adequately sharpened.
vi. All visible grass clippings shall be collected and removed from the site
prior to the completion of that day's mowing operations or the end of the
day,whichever occurs first.
vii. All glass, leaves,paper and other debris shall be removed and disposed of
off-site prior to snowing.
viii, All portable obstructions such as picnic tables and trash containers shall be
moved in order to snow all portions of turf.
ix. All walkways,roadways,trails or other areas dirtied by mowing.
operations shall be cleaned and all debris disposed of off-site prior to the
completion of that day's mowing operations or the end.of the 1day,
whichever occurs first.
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B. EDGING
i. All turf grass borders shall be neatly and uniformly edged or trimmed concurrent
with every mowing.
ii. Mechanical methods shall be used except where physically not possible or
practical.
iii. Chemical application shall be used on areas such as planters,buildings,around
trees along asphalt trails/paths,around sports field equipment; or fence lines.
h, CONTRACTOR'S shall use non-restricted chemicals only to perform
chemical edging.
V. Chemicals shall be recommended and approved by Parks.and,Recreation
prior to use. A"Notice of:Intent"'form shill be completed if applications of
non-restricted/restrieted.materials are utilized. The foam shall be completed
and submitted to Parks and Recreation within fourteen(14)Aays prior to
intended use. "Notice of Intent"form shall be provided by CONTRACTOR.
No work shall begin until Parks and Recreation and Recreation's approval:is
obtained.
vi. Chemicals shall only be applied under the supervision of persons possessing
a valid California pest control operator's license. Records of all chemical
application operations, dates,times,method of applications,chemical
formulations,applicator's name and weather conditions at the:time of
application shall be made and retained in an active file for a minimum of one
(1)year. After this period,records shall be retained in accordance with San
Bernardino County Department of Agriculture regulations.
vii. Chemicals shall be applied to limit drift to six(6)inches:. All precautionary
measures necessary to ensure public and worker safety shall"be employed since
all areas will be open for public access during application.
viii. Chemical edging shall be restricted to a six(6)inch wide strip around
buildings, planters, asphalt trails/paths, and other projections and a twelve(12)
inch wide strip around trees, sports field equipment and fence lines.
ix. All walkways,roadways,trails or other areas dirtied by.edging operations
shall be cleaned and debris disposed of ofd site prior to the completion of
that day's operations or the end of the day,whichever occurs first.
C. WATERING
i. All turf areas shall be irrigated as required to maintain adequate growth and
appearance.
ii. Irrigation shall be.accomplished in accordance with the following time frames
wherever possible:
(a) Parks and Recreation:8pm to Gam
(b) Slopes/Landscaping: 8pm to Gam
(c) Medians&Parkway: 8pm to Gam.
(d) Manual Irrigation: as needed
(e) Point to Point Irrigation: 24 hours
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iii. CONTRACTOR shall monitor the requirements of the plant material, soil
conditions, seasonal temperature variations,wind conditions and rainfall and shall
recommend appropriate changes in duration of watering cycles. No actual
changes will be implemented without prior approval of Parks and Recreation and
Recreation.
iv. Special watering required during daytime hours such as after fertilization, during
periods of extreme dryness,heat, or during manual irrigation cycles shall be
conducted in accordance with the following criteria:
(a) There shall be minimal drift onto private property or roadways.caused from the
wind.
(b) There shall be no interference with sports field activities or other special
activities.
(c) There shall be irrigation personnel present at each location until watering cycle
is completed.
(d) CONTRACTOR'S shall respond within two(2)hours of any request by Parks
and Recreation to turn on/off irrigation systems,particularly in respect to
rainfall.
D. WEED CONTROL
i. A regular program of chemical application shall be used to control weed growth,
supplemented by hand removal or noxious weeds or grasses as necessary.
ii. Chemical control of broadleaf weeds shall be employed as often as.necessary to
maintain turf areas in a"weed free-condition.
iii. All equipment used to perform chemical application shall be thoroughly cleaned
when necessary to prevent injury to persons,plants or animals from residues of
materials previously used in the equipment.Equipment shall be cleaned in
accordance with the procedure recommended on the label.
iv. All damage resulting from the CONTRACTOR'S operations shall be repaired or
replaced at CONTRACTOR's expense.
v. Non-restricted chemicals shall be used whenever possible to perform weed
control in turf and landscape areas.
II. FERTILIZATION
A. Scheduling
i. All turf areas shall be fertilized in accordance with soils report recommendations
when granular fertilization is:used; if no soils report exists;.the following
criteria shall prevail:
TYPE FOR RTE
(a) Bluegrass 16-6-8w. /trace I lb.actual nitrogen
1000 s .ft.
(b) Bermuda Ammonia Nitrate I Ib.actual nitrogen
33.5-0-0 1000.sq.ft
16-6-8 w/trace I lb,actual nitrogen
Elements 1000 sq.ft
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(c) Fescue 1&6-5 w/trace 1 Ibi actual nitrogen
Elements 1000 sq.ft
(d)St.Augustine Ammonia Nitrate 11b.actual nitrogen
33.5-0-0 1000 sq.fit
ii. All proposed changes in formulation shall be submitted to Parks and Recreation
for approval prior to use.
iii. All fertilization schedules shall commence on the effective date of the contract
then follow the cycles.
iv. Turf shall be free of moisture at the time of fertilizer application. Application of
the fertilizer shall be done in sections,determined by the areas covered by
each irrigation system: All areas fertilized shall be thoroughly soaked
immediately after the fertilizer is broadcast.
v. All turf areas shall be fertilized in accordance with the following criteria when
liquid fertilizers are used in conjunction with irrigation injection.systems:
a. All liquid concentrate fertilizer formulations shall be approved by Parks
and Recreation prior to use.
b. The rate of injection of the liquid concentrate fertilizers shall be
established upon initial installation of the fertilizer.injection system. Any
changes to the meters affecting rate of injection of fertilizer shall be
approved by the inspector prior to making any adjustmentslo the system..
c. All liquid concentrate fertilizers shall be water soluble, emulsifiable and
shall be capable of remaining suspended in water until the fertilization
cycle is completed. Fertilizers shall.be thoroughly flushed from irrigation
lines prior to the start of the next irrigation cycle.
vi. All fertilization schedules shall commence on the.effective date of the contract
then follow the cycles established in the annual schedule.
vii.All damages to the landscaping resulting from use of unauthorized fertilizers,
unauthorized adjustment to injection system settings and/or failure to flush
irrigation lines after the use of liquid concentrate.fertilizers.shall be repaired
or replaced at the expense of the CONTRACTOR.
III. LANDSCAPED AREAS
A. Procedure and Scheduling
i. All landscaped:areas shall be fertilized in accordance with soils report
recommendations;if no soil report exists,the following criteria shall
prevail:
TYPE RATE
Herbaceous Plants l Ib.actual nitrogen 1000-sq. ft
Grass Areas 1 Ib.actual nitro en 1;000 sq.ft.
Ground Cover l lb. actual nitrogen 1;000 sq.ft
Shrubs !ILmival nitrogen 1,000 sq.ft
ii. All proposed chemical formulations shall be submitted to Parks and
Recreation for approval prior to use.
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iii. All fertilization schedules shall commence with the effective date of the
contract.
iv. Ground cover areas shall be free of moisture at the time of fertilizer
application. Application of the fertilizer shall be:done in sections;
determined by the.areas covered by each irrigation system. All areas
fertilized shall be thoroughly soaked immediately after the fertilizer is
broadcast.
RESEEDING
A. Scheduling
i. All bare,worn or sparse areas in the turf shall be reseeded to re-establish.turf to
an acceptable condition.annually between February 15 and March 15 in sports and
athletic fields and between April 1 and April 30 in all other areas.
ii. Reseeding shall be performed in accordance with the following criteria:
a.. All areas to be reseeded shall be raked or verticut to remove all thatch and
to provide a rough(scarified)seedbed suitable for seeding:
b. Areas to be reseeded shall be fertilized to.provide one(1)to one and one-
half(1-172)pounds of nitrogen per thousand.(1,000)square feet.
iii. Grass seed shall be applied at the rate specified on the label for the type of seed
being used for reseeding, Seed quality shall meet the following criteria:
a. Minimum purity shall be 98%weed free for all grasses.
b. Minimum germination raze shall be 85%for all grasses.
c. No seed shall be applied without prior labeled verification of seed quality.
d. All seeding equipment shall be calibrated to deliver the desired seeding rate
for the specific species or seed mixture to be used prior to each reseeding
operation.
e. Once seed has been applied,CONTRACTOR shall cover all seed and firm
the soil with a water ballast roller, either empty or partially filled depending
upon soil conditions. Seed shall then be lightly covered with mulch to
prevent erosion and reduce evaporation of soil moisture.
iv, Due to extensive scheduling of sports fields in certain areas,reseeding may be
required which far exceed the normal.Under these circumstances Parrs and
Recreation may determine that reseeding is beyond the normal reseeding
requirements and shall be.performed as extra work. If the reseeding-operation is
determined to be extra work,the CONTRACTOR shall submit estimates for
labor,materials and all required authorizations.
G. WATERING
i. All landscape areas shall be irrigated as required to maintain adequate
growth and appearance.
ii. Irrigation shall be accomplished in accordance with the following time
frames wherever possible(see Section C, Pg. 7)
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iii. CONTRACTOR shall monitor the requirements of the plant material, soil
conditions, seasonal temperature variations;wind conditions, and rainfall
and shall recommend appropriate changes in duration of watering cycles.
No actual changes will be implemented without the prior approval of
Parks and Recreation and Recreation.
iv. Special watering required during daytime hours such as after.fertilization,
during periods of extreme dryness of heat and during manual irrigation
cycles shall be conducted in accordance with the following criteria:
a. There shall be minimal drift onto private property or roadways caused
from the wind.
b. There.shall be no interference with sporis field activities or other
special activities.
c. There shall be irrigation personnel present at each location until
watering cycle is completed.
d. CONTRACTOR shall respond within 2 hours of any.request by Parks
and Recreation to turn on/off irrigation systems, particularly in.respect
to rainfall.
H. WEED CONTROL
i. A regular program of pre-emergent chemical application shall be used to
control weed growth,supplemented by hand removal of noxious weeds or
grasses as necessary.
ii. Weeds and grasses shall be removed from all planted areas within seven
(7)days from the time that they are first visible. Methods for removal shall
be hand removal or cultivation dependent upon planting concentration.
IV. GROUND COVER
A. Ground cover areas shall be maintained in a manner which will promote the healthy
growth of the plant material in a somewhat natural state while removing weed
infestations.
B. All ground cover shall be trimmed to restrict growth from sidewalks,trees,shrubs,
trails,behind curbs, and from private property.
VII. IRRIGATION SYSTEM
A. OPERATION/REPAIR:
i.The.entire irrigation system to include all components from connection at meters
shall be maintained in an operational state at all times..This coverage applies to all
controllers and remote control valves, gate valves and backflow devices,main and
lateral lines,sprinkler heads; and moisture sensing devices.
ii. CONTRACTOR shall coordinate with Parks and Recreation for all.non-routine
irrigation maintenance repairs.
iii. All systems shall be adjusted in order to:
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a. Provide adequate coverage of all landscape areas.
b. Prevent excessive runoff and/or erosion by multiple start times.
C. Prevent watering roadways,facilities such as tennis,basketball or
handball courts,.walkways,trails,fences, and private property.
iv. In addition to weekly testing, all irrigation systems shall be tested and
inspected as necessary when damage is suspected,observed-or reported.
V, Adjustments,damages,and repairs shall be evaluated based on the
following categories and actions:
a. All sprinkler heads shall be adjusted to maintain proper.coverage.
Adjustments shall include actual adjustments to heads, cleaning
and flushing heads and lines, and removal of obstructions. Costs
for adjustment shall be included in costs for operation and
maintenance of the irrigation system.
b. All damage resulting from the CONTR.ACTOR's operations shall
be repaired or replaced prior to the end of the work day at the
CONTRACTOR'S expense.
C' Damage and repairs for causes other than the CONTRACTOR's
operations shall be evaluated based on the following categories and
actions;
i. Minor repairs shall include replacement of adjusting pins,
friction collars,washers, trip assemblies and other small
parts. The cost for minor repairs shall be included in the
costs for operation and maintenance of the irrigation
system.
ii. Major repairs shall include all items other than small parts
including repairs to valves,main.and lateral lines,.
controllers,quick couplers and backflow preventers, and
will be paid in accordance with the provisions of extra
work.
d. Repairs to the irrigation system shall be completed within twelve
(12)hours after approval by Parks and Recreation major component
damage such as broken irrigation lines,defective or broken valves
and within forty-eight(48)hours after approval by Parks and
Recreation repairs to small parts such as:sprinkler heads and other
minor items.
e,. All replacements shall be with original type and model materials
unless a substitute is approved by Parks and Recreation.
f. CONTRACTOR shall maintain an adequate stock of medium and
high usage items for repair of the irrigation system.
g. CONTRACTOR shall implement repairs in accordance with all
effective warranties and no separate payment will be made for
repairs on equipment covered by warranty.
h. CONTRACTOR shall pay for all excessive utility Usage due to
failure.
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VIII. FACILITY MAINTENANCE
A. SPECIALTI/SPOR.TS AREAS:
i. General(applies to all park and landscape maintenance:areas):.
a. All animal feces or other materials detrimental to human health
shall be removed from the park.areas daily.
b. All broken glass and sharp objects shall be removed daily.
C. All areas shall be inspected daily and maintained in a neat;clean
and safe condition at all times.
d. All areas shall be raked to remove leaves and debris daily.
e. All park and sports equipment shall.be inspected for vandalism,
safety hazards and serviceability daily. Deficiencies shall be
reported in writing immediately to Parks and Recreation and
Recreation.
ii. SAND COURT AREAS:
a. These areas shall include tot lots,play areas,volleyball courts, etc.
b. All areas shall be maintained weedd free.
c. During the first week in April,June,August and October,all sand
areas shall be.rototilled to the maximum depth that will allow
complete loosening of the sand,but will not cause.lower base
materials to be mixed in with the sand. After rototilling,all areas
shall be raked level.
d. On Monday of each week all sand areas shall be raked level.
iii. Hard Surface Areas:
a. These areas shall include tennis courts,handball courts,basketball
courts,bicycle trails, A.C.walkways, etc.
iv. Restrooms:
a. Restrooms shall be cleaned daily,water closets scrubbed,and
graffiti removed.
b. Tissue and paper products shall be checked and refilled daily
c. CONTRACTOR is responsible for maintenance of equipment and
supplies required to operate restrooms in a clean and orderly
manner
d. CONTRACTOR shall unplug toilets,sinlas, and drinking fountains.
e. Restrooms hours are 8:00 a.m.to 5:00 p.m. daily(November—
February)and 5:00 a.m.to 8:00 p.m.daily(February—November).
13, GENERAL,FACILTY OPERATIONS:
i. All drinking fountains shall be kept clean and operational at all times.
a. Minor repairs to include,but not limited to unclogging drains.
b. All repairs shall be completed within seven(7) days;after damage
occurs.
c. Any damage shall be reported to Parks and Recreation
d. Should damage be repetitive;Parks.and Recreation will evaluate
replacement with amore damage resistant model.
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e. All sidewalk areas shall be cleaned if dirtied by CONTRACTOR'S
operations and at other times as required.
f. All leaves,paper and debris shall be removed from landscaped areas
and disposed of off-site.
g. Trash cans provided by the CITY shall be emptied daily and,washed
after emptying when necessary.
h. CONTRACTOR'S shall provide plastic bags for all trash cans at
CONTRACTOR's expense..
C. PICNIC AREAS AND PAVILLIONS
i. All concrete"V"drains to include the portion under the sidewalk shall be kept
free of vegetation,debris and algae to allow unrestricted water flow.
ii. All other drainage facilities shall be cleaned of all vegetation and debris. All
grazes shall be tested for security and refastened as:necessary. Missing or
damaged grates shall be reported to Parks and Recreation and Recreation..
iii, All barbecue grills shall be emptied of all ashes twice per week, Mondays and
Fridays.
iv. All security and sports area lighting shall be inspected weekly,any damaged or
malfunctioning equipment shall be reported to Parks and.Recreation
immediately.
v. Picnic tables,benches,slabs, braziers and trash containers and receptacles shall
be cleaned daily.
vi. Picnic tables and benches shall be checked for graffiti, cravings, looseness of
,planks or braces, cleanliness and general need of repair.
vii. Cooking grills,braziers,fireplaces and fire rings shall be inspected for general
need of repair.
viii. The CONTRACTOR'S observation of the general need of repair or
replacement of loose planks or braces, braziers and fireplaces shall be
immediately reported to Parks and Recreation.
ix. All ashes,burned charcoal, garbage and leftover food in and around cooking
and picnic facilities shall be removed.
x, The entire picnic area shall be kept free of broken glass, cans,paper,etc.
D. PLAYGROUND EQUIPMENT
i. All playground sites and equipment shall be inspected at the start of each
work day, and the sand cleaned and raked level to remove any foreign and/
or hazardous material and be neatly groomed.
ii. Any equipment showing signs of wear,fatigue or otherwise presenting an
unsafe condition shall be reported immediately to the Parks and
Recreation.
iii. Special attention shall be given to low sand areas around play`equipment.
These sand areas shall be leveled by distributing sand from high areas to
low areas. During the leveling and distribution of sankno concrete
footing shall be exposed that could.allow children to trip or fall.
iv. During regular maintenance raking,filling,or depressions shall be done in
a manner to prevent material compaction.
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V. The raking and distribution of.sand/wood shavings around and below the
play equipment shall have a cushioning potential.and this'condition shall
extend for eight(8)feet beyond any part of the play equipment.
vi. All sand/wood shavings play areas shall be maintained free of litter,cans,
broken glass and other harmful and unsightly debris.
IX. RODENT/PEST CONTROL
A. All methods employed to perform rodent/pest control shall conform to all federal,
state and local environmental regulations.
B. Rodent control shall be performed in accordance with the following criteria:.
i. All rodents shall be identified and feeding habits determined prior to
treatment of the area.
ii. All.mounds shall be raked level a minimum of twenty-four(24)hours
prior to treatment.
iii. Soil shall be checked in the area to be treated to ensure proper soil
moisture exists prior to treatment with treated baits.
iv. All treated bait,traps and gases used to control rodents shall be placed in
the tunnel. Traps shall be covered with soil once inserted into tunnel to
prevent vandalism and to ensure public safety.
V, Any spilled bait shall be picked up or buried immediately.
vi. All bait containers and/or applicators shall minimize spills.
vii. All treated areas shall be inspected after treatment for dying animals.
CONTRACTOR shall remove all dying animals and/or.carcasses and
dispose of them off-site prior to the end of each work day until area no
longer requires further treatment.
C. Pest control shall be performed in accordance with the following criteria:
i. All insect pests to be treated shall be identified and life stage determined
prior to treatment.
ii. All areas which may be adversely affected by chemical treatment
operation shall be identified(i.e.,waterways.food preparation sites and
eating areas and agricultural production areas)and all precautionary
measures necessary shall be taken to prevent contamination of these areas.
iii. All pesticides shall be applied in accordance with the label
recommendations and shall be applied to infested plants.only.
E. CONTRACTOR shall be allowed to use the following restricted chemicals for
rodent/pest control without prior submittal of a written recommendation from a
certified pest control advisor when applied in accordance with the following:
i. Strychnine:
a, All mounds shall be raked level twenty-four(24)hours prior to treatment
with bait. Soil shall be inspected for proper moisture content. Bait shall
not be applied to saturated soil.
b. Equipment required for bait application shall consist of a probe,pail,
tablespoon, waterproof gloves,respirator and probing bait gun..
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C. Bait shall be applied in areas where active gophers have created.new
mounds.Tunnels shall be probed to locate active runs and treated bait
shall be applied in amounts specified in products label recommendations.
d. All treated bait shall be placed in the tunnel with a tablespoon.or probing
bait gun. Strychnine of 1.8 percent, or higher,shall be applied with a
probing bait gun only.All holes:shall then be covered.Any spilled bait
shall be picked up immediately or buried in gopher hole. All containers
shall be of the type to minimize spills.
e. Follow-up inspections of the treated areas shall be made as often.as
necessary for new mounds,dead or dying animals, and treated bait
rejection. Rejected bait shall be buried immediately.and dead or dying.
animals shall be disposed of off-site in a manner to prevent contamination
to wildlife and to the environment.
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City of San Bernardino
Technical Specifications
RFP F-14-31
Parks Maintenance Services
NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER"
The Parks, Recreation, and Community Services Department (through the City of
San Bernardino) is requesting proposals (hereinafter"RFP") for the maintenance of the
City of San Bernardino`s (hereinafter"CITY") North, Central, and South park sites. The
CITY is interested in the most qualified CONTRACTOR with experience in providing
large-scale maintenance services. Through a competitive selection and bid based
procurement process, the CITY will enter into an agreement with the best qualified and
most responsive CONTRACTOR (s).
The CONTRACTOR is expected to provide all staff, tools, materials, and
equipment deemed necessary to properly maintain all park sites. The CONTRACTOR is
responsible for the removal and disposal of all replaced items, debris, and other items
used during maintenance,.
The CITY will not incur any financial obligation regarding costs incurred as a
result of preparation, submission, and/or acceptance of a proposal. Through submission
of this RFP, the CONTRACTOR agrees to all costs incurred in preparing, submitting
and/or accepting a proposal.
The CONTRACTOR has the option to submit a proposal (s) for-all park sites
(North Central, and South), a combination of park sites(i.e., North and South park sites
only) or a particular park site (i.e., Central Sites only).
Services: Bidder shall respond to all statements provided in the left-hand column, If
there is an exception, Bidder shalt respond in the right-hand column with a
brief reason for exception to the requirement (s). Otherwise, state
"Acceptable" if requirements are agreeable as<specified in the left-hand
column.
Equipment: Bidder shall respond to all statements provided in the left-hand column
indicating specific size, make and/or model of all components when not
exactly specified. State "As Specified" if the item is exactly specified in the
left-hand column.
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GENERAL SPECIFICATIONS
i. Each proposal shall be in accordance with Request for Quote (RFQ).F-14-31. All
specifications are minimum. Offeror(s)are expected to meet or exceed these
specifications as written. Offeror(s)shall attach to their proposal a complete detailed
itemization and explanation for each and every deviation or variation from the RFQ
specifications and requirements. Conditional Quotes, or those that take exception to
the RFQ specifications and requirements, may be considered non-responsive and
may be rejected.
2. The City reserves the right to accept or reject any and all Quotes:and.to award a
contract to the Offeror(s)whom best meets the City's requirements. This may
include waiver of minor irregularities or discrepancies, or nonconformity'to
specifications in appropriate circumstances. Purchase shall be on a best buy basis
after due consideration of all relevant factors, including but not limited to,.
workmanship, accessibility of parts and service, known evidence of manufacturer's
responsibility and record, durability and known operational record of product and
suitability as well as conformity to City needs and requirements. In all cases the best
interest of the City shall prevail in all contract awards.
s. The City of San Bernardino reserves the right to purchase more or less than the
quantities specified at unit prices proposal.
a. Quotes shall be firm offers, subject to acceptance or rejection within 120 days
minimum of the opening thereof.
s. Regular dealer. No Offeror(s) shall be acceptable who is not a reputable
manufacturer or dealer of such items as submitted for proposal consideration.
s. All materials, workmanship and finish entering into the construction of the equipment
must be of the best of these respective kinds and must conform to the character of
the equipment and the service for which it is intended to be used and shall be
produced by use of the current manufacturing processes. "Seconds", factory rejects,
and substandard goods are not acceptable.
T Each Offeror(s) shall submit with their proposal a copy of the proposed product
specifications,complete detailed drawings, and other descriptive matter insufficient
detail to clearly describe the equipment, materials and parts offered.
e. Manufacturer and/or Contractor shall defend any and all suits and assume all liability
for any and all claims made against the City of San Bernardino or any of its officials
or agents for the use of any patented process, device or article forming a part of
equipment or any item furnished under the contract.
9. Each Offeror(s) must state in their proposal the guaranteed delivery date of product
and/or services in number of calendar days from the date of contract execution by
the City of San Bernardino,time is of the essence relative to this contract. Contractor
shall prosecute the work continuously and diligently and shall deliver the items at the
earliest possible date following the award of the contract.
io. Each Offeror(s) shall list in their proposal all factory, manufacturer's:and/or dealer's
warranty and/or guarantee coverage and shall submit such written documents
evidencing the same attached to the proposal.
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ii. Successful Offeror(s) (Contractor) shall furnish and deliver to the City complete
equipment as proposed and awarded, ready for installation and fully equipped as
detailed in these specifications.
12. Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be fully
prepaid), and shall include all discounts. Proposal shall include California sales tax,
where applicable, (effective January 1, 2013) computed at the rate of 8.215%, this
will normally be shown as a separate line item on the price form..
13. City shall make payment within thirty (30) days after the complete delivery and
acceptance of the specified items by the City of San Bernardino and receipt of the
Contractor's priced invoice.
14. All"standard equipment" is included in any proposal. OFFERORS) furnishing
Quotes under these specifications shall supply all items advertised as"standard"
equipment even if such items are not stipulated in the specifications, unless
otherwise clearly excepted in the proposal.
95, The items which the Offeror(s) proposes to furnish the City must comply in all
respects with the appropriate safety regulations of all regulatory commissions of the
Federal Government and the State of California, whether such safety features and/or
items have been specifically outlined in these specifications or not.
16. Contractor delivering equipment pursuant to these RFQ specifications shall
guarantee that equipment meets specifications as set forth herein. If it is found that
equipment delivered does not meet requirements of these specifications the
Contractor shall be required to correct the same at their own expense.
n. By submitting a proposal, each Offeror(s) agrees that in the event complete delivery
is not made within the time or times set forth pursuant to this specification, damage
will be sustained by the City, and that it is, and will be impractical and extremely
difficult to, ascertain the actual damage which the City will sustain in the event of and
by reason of such delay.
ie. In case the delivery of the items under this contract is delayed due to strikes,
injunctions, government controls, or by reason of any cause or circumstance beyond
the control of the Contractor, the time for delivery may be extended (in the City's
sole discretion) by a number of days to be determined in each instance by mutual
written agreement between the Contractor and the Purchasing Division of the City of
San Bernardino. The City shall not unreasonably refuse such extension.
19. Contract. Each proposal shall be submitted and received with the understanding that
acceptance by the City of San Bernardino of proposal in response to this solicitation
shall constitute a contract between the Contractor and the City. This shall bind the
Contractor to furnish and deliver at the prices proposed and in complete accordance
with all provisions of RFQ F-14,31. in most cases the basis of award will be the
City's standard purchase order that may or may not incorporate this solicitation by
reference.
2014-409
20. Prohibited interest. No member, officer, or employee of the City or of any agency of
the City during his tenure or for one year thereafter shall have any interest, direct or
indirect in this contract or the proceeds thereof. Furthermore, the parties hereto
covenant and agree that to their knowledge no board member, officer or employee
of the City has any interest, whether contractual, non-contractual, financial or
otherwise, in this transaction, or in the business of the contracting party other than
the City, and that if any such interest comes to the knowledge of either party at any
time, a full and complete disclosure of all such information will be made in writing to
the other party or parties, even if such interest would not be considered a conflict of
interest under Article 4(commencing with Section 1090) or Article 4.6 (commencing
with Section 1120) of Division 4 of Title I of the Government Code of the State of
California.
21. One Document. These specifications,the Request for Quotes, RFQ F-14-31,the
Contractor's proposal, any written agreement executed by the parties, the purchase
order and all documents referred to in the complete specifications and purchase
order, and all written modifications of said documents shall be construed together as
one document. Anything called for in any one of said documents shall be deemed to
be required equally as if called for in all. Anything necessary to complete the work
properly shall be performed by the contractor, whether specifically set out in the
contract or not. All sections of the specifications shall be read as constituting a whole
and not as an aggregation of individual parts, and whatever is specified in one
section shall be construed as applying to all sections.
22. The City of San Bernardino reserves the right to accept or reject any and all Quotes.
23. Prompt payment. Each Offeror(s) may stipulate in their proposal a percentage
prompt payment discount to be taken by the City in the event the City makes
payment to the Contractor within ten (10)working days of receipt of material and
approval of invoice. For the purpose of this provision, payment is deemed to be
made on the date of mailing of the City check. NOTE: prompt payment discounts
will only be used during proposal evaluation in the case of ties.
24. Inquiries. Technical questions may be sent via fax to 909-384-5043, or email:
sanchez va0sbcihLo,rq. The answers to material questions will be provided in
writing by Addendum(s)to all potential Offeror(s) by a posting to the City's website.
25. Proposal/Fee Schedules. No proposal will be acceptable unless fees/prices are
submitted on the pricing forms furnished by the contractor hereiR, and all required
forms are completed and included with proposal. Deliver all Quotes, SIGNED and
SEALED, to the Finance Department at 300 North "D" Street, 4th Floor, City Hall,
San Bernardino, California 92418. CLEARLY MARK THE RFQ SPECIFICATION
TITLE: Parks Maintenance Services RFQ F-14-31 ON THE OUTSIDE OF THE
ENVELOPE.
26. Time. All Quotes must be received in the Purchasing Division no later than 3:00
PM, PST, April 28, 2014, where at such time.and said place Quotes will be publicly
opened, examined and declared. Any proposal may be withdrawn by Offeror(s) prior
to the above scheduled time for the opening of Quotes.Any proposal received after
that time and date specified shall NOT be considered.
2014-409
27. The City of San Bernardino reserves the right at its own discretion to award separate
contracts for each category, or to award multiple contracts, or to award one contract
for furnishing and delivering of all equipment and/or services in all categories.
28. Equipment. In the purchase of equipment, Contractor shall be required to furnish
one (1) OPERATORS MANUAL_and one (1) PARTS MANUAL_ for all equipment
Quotes.
29. In submitting a proposal to a public purchasing body, the Offeror(s) offers and
agrees that if the proposal is accepted, it will assign to the purchasing body all rights,
title, and interest in and to all causes of action it may have under Section 4 of the
Clayton Act (U.S.C. Sec 15) or under the Cartwright Act (Chapter 2; commencing
with Section 16700 of Part 2 of Division 7 of the Business and Professions Code),
arising from purchases of goods, materials, or services by the Offeror(s)for sale to
the purchasing body pursuant to the proposal. Such assignment shall be made and
become effective at the time the purchasing body tenders final payment to the
Offeror(s).
30. Contractor shall indemnify, defend and hold City, its officers, employees and agents
harmless from any claim, demand, liability, suit,judgment or expense (including,
without limitation, reasonable costs of defense) arising out of or related to
Contractor's performance of this agreement, except that such duty to indemnify,
defend and hold harmless shall not apply where injury to person or property is
caused by City's willful misconduct or sole negligence. The costs,.saiary and
expenses of the City Attorney and members of his office in enforcing this Agreement
on behalf of the City shall be considered as"attorney's fees" for the purposes of this
paragraph.
31. While not restricting or limiting the foregoing, during the term of this Agreement,
Contractor shall maintain in effect policies of comprehensive public, general, and
automobile liability insurance, in the amount of$1,000,000 combined single limit,
and statutory worker's compensation coverage, and shall file copies of said policies
with the City's Risk Division prior to undertaking any work under this Agreement. The
policies shall name the City as an additional insured and shall provide for ten- (10)
day notification to the City if said policies are terminated or materially altered.
32. FAITHFUL_ PERFORMANCE BOND. Not required.
, "A n or hattar
33. Written contract documents, duly authorized and signed by the appropriate authority,
constitute the complete and entire agreement(s)that may result from the RFQ.
34. The City may, at its discretion, exercise option year renewals for up to four(4) years,
in one-year increments.
2014-409
35. By submitting a proposal, Offeror(s)warrants that any and all licenses and/or
certifications required by law, statute, code or ordinance in performing under the
scope and specifications of this RFQ are currently held by Offeror(s), and are.valid
and in full force and effect. Copies or legitimate proof of such licensure and/or
cert ification shall be included in Offeror(s)'s response. Quotes lacking conies
and/or proof of said licenses and/or certifications may be deemed non-
responsive and may be reiected.
36. Once the award has been made and prior to the commencement of the jab, the
City's Municipal Code (M.C. 5.04.005) requires that a Business doing business with
the City, obtain and maintain a valid City Business Registration Certificate during the
term of the Agreement.
37. Vendor(Contractor)/Consultant services agreement(s) (VSA/CSA). A signed
vendor/Consultant service agreement may be required between both parties prior to
commencement of the job.
2014-409
J�CpMPCE7 C;4 fQ;SPAPE SERVICE`.:
. .' STATfitiCiF7829�i`�O:A.l.1ii39 ,. .. .•:.::..:
PROPOSAL FOR CITY OF SAN BERNARDINO
PUBLIC MAINTENANCE SERVICES
(RFQ F-14-31)
Prepared by:
Roy Perez
April 28,2014
2014-409
RP LANDSCAPE& IRRIGATION
COMPANY INFORMATION
Since 1989,RP Landscape&Irrigation has been providing clients with expert landscaping maintenance
services and the highest quality customer service.From the initial site consultation with:one of our certified
maintenance project managers,to quality assurance visits on your site following services,we guarantee
that your maintenance experience with RP Landscape&Irrigation will be a positive one.
RP Landscape&irrigation has decade's worth of experience in designing,bidding,renovating and
installing landscapes using the latest technologies. You can be confident we Will account for the intricacies
and personality of your site. You can be sure that when you hire us you've hired not only the best,but a
company that will succeed in accomplishing the job by meeting your expectations, on time and on budget,
_......_.__--_We-currentty__main tain.the-City_.of..Colton's_shopping_c enters,-industriafparksrhor-"ssociations-and-malls,----.—.___. _.
In the past RP Landscape&Irrigation has provided outstanding commercial services to the City of San
Bernardino,City of Riverside and the HACSB which Included corporate campuses, parks,trash pickup,
restroom maintenance,retailers,apartment buildings and public parks.
Our certified professional landscapers are fully qualified to handle any horticultural service that you require.
We promote an honest,reliable and positive work environment in order to best serve our client's needs.
RP Landscape&Irrigation offers many years of experience in sprinkler systems,irrigation systems and
landscaping.RP Landscape&Irrigation has always emphasized excellence and the desire to be the best in
every service we offer.With our wide range of services,we look forward to continuing our tradition of
providing top-quality services, exceptional individual attention and unrivaled customer service.When you
hire us you will get the area's best and most well-respected company with years of education,training,and
vast experience that cannot be matched or duplicated. Every project is given the time and attention to
detail It deserves. We welcome you to check our references for work performed through the years and see
for yourself what we have done for many other businesses.
2014-409
BUSINESS INFORMATION
Since 1989 RP Landscape&Irrigation has offered many years of experience in sprinkler systems,irrigation
systems and landscaping.
Company Name: RP Landscape&Irrigation--
Firm/individual: Roy Perez
__----------
Title: Owner
Phone: (909)889-9987
Fax: (009)889-9897
Email: rplandscapelno0goll,com
Legal Structure Sole Proprietor
Address P.O.Box 1200, San Bernardino, CA 92402
Federal Employer 10 0-0953297
Business License Numbers
State License 702393
(Contractors State License Number)
State License 78056
(Pest Control State License Number)
2014-409
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2014-409
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REFERENCES
The following are the names, address and phone numbers for five public agencies for
which RP Landscape & Irrigation has performed similar work within the past two years:
City of Colton
Department of Public Works/Utility Services
160 S. 1 Oth Street
Colton, CA 92324
Contact: A]Garcia
City of Riverside
Parks&Recreation
8095 Lincoln Avenue
Riverside,CA 92604
Contact: Fred Cerda
Type of Engagement—Landscaping
Inland Empire Job Corps Center
3173 Kerry Street
San Bernardino, CA 92407
Contact:David Bruton
Type of Engagement-Landscaping
2014-409
Proposal:Parks Maintenance Services RFQ F-14.31
Vendor Name: RP Landscape&Irrigation
To: City of San Bernardino
1, The undersigned,having familiarized themselves with the local conditions affecting the cost of the work,
and with the Specifications, if any thereto, hereby proposes to furnish all labor, materials, equipment
and services required to provide such service(s) described in the Scope of Work in accordance
therewith,for the sum of;
2. In submitting this proposal I assert that my staff has visited the sites for which I am bidding, as I
understand that if I am awarded a contract for those sites, I will be responsible to perform the services
listed in this RFP.
_.._- ..3,.....--._RR Landscape-.&-Irrigation.confirms that-all elements of-the RFP--have-been-reviewed and-understood-- -and agrees to the terms and conditions prescribed by this RFP.
Date April 28,2014 RP Landscape&Irrigation
(Company Name)
P.O.Box 1200 S-'-'` / -^
(Official Address) (By
San Bernardino CA 92402 Qwner _
(Title)
2014-409
PROPOSED DAY TO DAY OPERATIONS
RP Landscape&Irrigation is a complete landscape maintenance company with 25 years of experience In
turf management weed control,pruning,fertilization and complete water management;specializing in over
seeding,top dressing,aerification and verti-cutting.With our trained staff and our expertise we will be able
to provide the up most service possible In mowing,edging,fertilizing,aeration and over seeding.Services
also include all irrigation repairs,rebuilding valves and repairing water mainlines from 2"to 6".
We will assign four full-time employees to this contract. In the summer if needed,five employees will be
assigned as the work load arises.We promote an honest,reliable and positive work environment in order to
provide best service to our customer's needs.All workers shall be under the supervision of an experienced
maintenance supervisor who is-fluent in English.
Two trucks will be assigned to complete daily specifications per contract agreement. Park's turf will be
mowed with two 72"Exmark Lazers diesels that will generate a nice clean cut with no grass clippings left
behind like the bigger gang mowers do.We will use Guardian 3601 bs capacity tow behind spreader for
fertilizing with are John Deere tractor with Aercore 2000 for aerating.All other power equipment includes
21"mower,blowers,trimmers, 100 gallon sprayers and hand tools.
Since 1989,RP Landscape&Irrigation has offered many years of experience in Park maintenance,ranging
from 85-120 acres of turf management,irrigation systems and landscaping.We are confident our wide
range of services and continued tradition of providing top-quality services will fulfill the City of San
Bernardino contract terms and conditions.
RP landscape&Irrigation confirms that all elements of the RFP have been reviewed and
understood and agrees to the terms and conditions prescribed by this RFP.
2014-409
PERSONAL RESUMES ASSIGNED TO PROJECT
Michael Reyes
Landscaping and Grounds Supervisor
+ Has 13 years working in landscape and irrigation.
• Has maintained city parks,parkways,medians as well shopping centers,apartments and Horne
Owner Associations(H.O.A.)
• Knowledgeable in irrigation systems from 6"water lines in city parts to 1"valves in apartments.
• Supervises and coordinates activities of workers engaged in maintenance and landscaping of
facilities.
• Ensures proper labor relations and conditions of employment are maintained.
Directs the use and maintenance of grounds and equipment.
+ Purchases materials and equipment needed by the crew to maintain the grounds.
_-.-...-__...__,-.....-...!!-..._..Patrols,.parks-to.guard-against._vandalism-.and_des..trucfon..,... _. _............---..........._............._.__..................__.._--- _....---..-__.
+ Fluent in English and Spanish.
Jesse Tabora
Landscape Crew Leader
• Has over 20 years working in landscape and Irrigation.
• Previous Leadsman for several city contracts as well as shopping centers and apartment
complexes.
• Assigns and supervises the activities of landscape crews engaging in planting and maintaining
landscape areas.
• Responsibilities include planning and scheduling work;developing and establishing work
procedures and priorities; monitoring work in progress;maintaining safety standards;complying
with and supervising adherence to regulations.
• Great knowledge of current horticulture practices and modem techniques,materials,and
equipment used in landscape maintenance.
• Exceptional knowledge of Pest and herbicide control techniques and irrigation repairs.
• Fluent In English and Spanish
Ryan Perez
Landscaping and Grounds Keeping Worker
County of San Bernardino Housing Authority Contract—4%z years
• Coordinated,repaired and maintained the various grounds development,maintenance,and
preventive maintenance systems.
• Performed special studies, planning,and field investigations as required.
• Wrote material,equipment and repair specifications.
Ordered materials as needed and made recommendations of supplies and equipment for
purchase.
• Managed the daily operations of multiple Maintenance sites.
2014-409
Maintained a high level of quality and efficlency in the field.
Maintain irrigation systems,including winterizing the systems and starting them up in spring.
Leo Sanchez
Landscaping and Grounds Keeping Worker RP Landscape-5 years.
Fairway Landscape—5 years
Handles the tasks of prescribing pesticides,herbicides fertilizers,and organic compounds required
for the development of plant.
Responsible for supervising flood irrigation,landscape,insect maintenance crews and pre-
emergent herbicides.
Assigned the tasks of prescribing various methods of protecting,transplanting and developing
shrubs,plants and trees..
Handles the tasks of accounting for all back charges like labor and horticutture supplies for
herbicides and plant materials.
2014-409
RP Landscape&irrigation
CONTRACTOR CUSTOMER SERVICE STANDARDS
ACKNOWLEDGMENT
Customer Service is Important to RP Landscape&Irrigation and has resulted in the adoption of our motto and
mission statement:
RP Landscape&Irrigation will provide high quality municipal services In a responsive and cost-effective
manner.
RP Landscape&Irrigation shall at all times strive to represent the City of San Bernardino in a professional,
courteous,friendly,efficient,and cost-effective manner. The following customer service standards shall be enforced
by RP Landscape&Irrigation staff:
:.........11.,.. Abide_by the,.Citys.mission_statement and.customer-standards as noted.herein..__.._..---.._....._._..-....__... ..........._.._... .......__-.- ......
2. Furnish sufficient supervisory and working personnel capable of promptly accomplishing on schedule,to the
satisfaction of the director 1 designee,all work required under the contract.
3. Have competent working supervisors on the jab at all times work is being performed who are capable of
communicating and discussing effectively,both in written and oral English,matters pertaining to the
contract.
4. Remove from the work site any employees deemed careless,incompetent,or who generate multiple
customer service complaints.
5. Have supervisors carry identification which clearly indicates to the public the name of the Contractor
responsible for the project.
6. Have employee's wear standard professional uniforms which clearly identify the Contractor.
7. Have Contractor's vehicles assigned to the project clearly identified,
8. Endeavor to maintain good public relations at all times.Conduct work in a proper and efficient manner to
create the least possible inconvenience to the general public.
Roy Perez
Owner
RP Landscape and Irrigation
Signature: �('�n� �, Date:
2014-409
RFQ F-14-31
Parks Maintenance Services
SUBCONTRACTOR'S LIST
As required by California State Law, the General Contractor bidding will hereinafter
state the subcontractor who will be the subcontractor on the job for each particular trade
or subdivision of the work In an amount in excess of one-half of one percent of the
General Contractor's total bid and will state the firm name and principal location of the
mill, shop,or office of each. If a General Contractor fails to specify a subcontractor, or if
he specifies more than one subcontractor for the same portion of work to be performed
under the contract in excess of one-half of one percent, he agrees that he is fully
qualified to perform that portion himself and that he shall perform that portion himself.
DIVISION OF NAME OF FIRM OR LOCATION
WORK OR CONTRACTOR CITY
TRADE_ _ __. _..._._....._.... ._....__ .
Roy Perez"-- V
Print Name Signature of Bidder
Company Name: RP Landscape & Irrigation
Address: PO Box 1200 San Bernardino CA 92402
REJECTION OF BIDS
The undersigned agrees that the City of San Bernardino reserves the right to reject any
or all bids, and reserves the right to waive informalities in a bid or bids not affected by
law, if to do seems to best serve the public interest.
2014-409
A°►W& CERTIFICATE 4F LIABILITY INSURANCE J25/20 4'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN 7HE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT; ff the certftats holder Is an ADDITIONAL INSURED,the pollcy(les)must be endorsed. If SU13ROUTION 13 WAIVED,subjBat to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this cardBcato does not confer rights to the
certificate holier in lieu of such andorsemen s.
PRODLIC R Me Monika B.Ray,AA1,CPTW
Central City Insurance Agency, Inc. (909)307-6016
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Roy Perez PWJW P.
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Ban Bernardino CA 92402 watm P:
COVERAGES CERTIFICATE NUMBERZ014/2015 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY14AVE BEEN REDUCED BY PAID CLAIMS-
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
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2014-409
RFQ F-14-31
Parks Maintenance Services
NON -COLLUSION AFFIDAVIT
TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned hereby
states, under penalty of perjury:
That he/she has not, either directly or Indirectly, entered into any agreement, participated
in any collusion, or otherwise taken action in restraint of free competitive bidding in
connection with RFQ F-14-31.
Business Name_ RP Landscape & Irrigation
Business Address PO Box 1200 San BernJarrdino, CA 92402
Signature of bidder
San Bernardino, CA
Place of Residence
Subscribed and sworn before me this 7-fs day of A ?,r 1 , 2014 .
Notary Public in and for the County of State of California.
My commission expires: e 3 0 120 t L
owo�oaiv
8o #2002841
a Not6rY Public-Ca
2014-409
RFQ F-14-33
Parks Maintenance Services
FAVIL RE TQ COMPLETE RIGHT-HAND COLUMN WILL INVALIMTE BID
CATEGORY I ACCEPTABLE 1
AS SPECIFIED
I, ,iron of Work
The scope of work provided applies to all proposed park sites such
as: North, Central, and South park sites.
II,
The CONTRACTOR shall perform all maintenance services during
normal working hours. Normal working hours are considered
Monday through Friday from 7:00 a.m. to 5:00 p.m. At the discretion
of the Parks, Recreation, and Community Services Director or his
designee, the CONTRACTOR may perform maintenance services
at other hours.
The CONTRACTOR shall provide a routine work schedule in order
to perform the request provided in this RFP. A copy of the schedule
should be provided to the Parks, Recreation, and Community
Services Director or his designee prior to the performance of any
work. Changes in the work schedule should be provided in writing.
The CONTRACTOR is responsible for immediately informing the
Parks, Recreation and Community Services Director or his
designee, of any work schedule changes.
The CONTRACTOR shall conduct maintenance services at all times
in a manner which does not disturb constituents visiting the park
facilities or normal pedestrian traffic.
ill. J.QSAIM
Please see Exhibit B — North Park Sites
Please see Exhibit C —Central Park Sites
Please see Exhibit D—South Park Sites
IV. Bidder 's [:onfe re
nc e-
A bidder's conference will be scheduled on Tuesday, April 14,
2014 at 10:00 am. at City Hall 0' Floor Finance Dept., 300 North
"D" Street, San Bernardino, CA 92418. Attendance is mandatory.
All CONTRACTORS are encouraged to submit questions in writing
during the bidder's conference.
At the CITY's discretion, additional addenda within the RFP may
occur prior to or after the conference. If additional information is
included, addenda will be posted on the CITY's website on April 22,
2014.
2014-409
RFQ F-14-31
Parks Maintenance Services
The CITY will allow CONTRACTORS to submit questions regarding
the RFP. All questions must be addressed to Vanessa Sanchez and
submitted via email (sanchez va @sbcity.org) no later than
Thursday, April 11, 2014 at 3:00 p.m. The subject line of the email
should read as follows: "INQUIRY regarding RFP FA4-31 — Parks
Maintenance Services."
All answers to inquiries submitted prior to and after the conference
will be posted on the City's website (http://www.sbcity.org) by 6:00
pm, on Tuesday, April! 22, 2014. There will be no further
submission of questions and answers after A ril 22, 2014.
V. Proposal DescriRtion
A detailed description of the proposal shall include, but is not limited
to the following information:
A. Brief overview of the business (include office location [sj,
supen±isors,.etc. ;.... _. __..._ __..........._...
B. Services offered;
C. Proof of Contractor's State License (C-27) and CITY business
license
D. References—CONTRACTOR shall provide 3 references from
companies, individuals, or agencies that have used services
within the last 2 years. Please provide contact information such
as: full name,title(if applicable), address, and phone number;
E. A detailed statement explaining the CONTRACTOR'S
understanding of the CITY's needs;
F. A detailed statement explaining how the CONTRACTOR plans
to fulfill the CITY's needs based upon the request provided
within the RFP;
G. Narrative of proposed day to day operations. Please provide a
detailed plan of activities (work, schedule, time needed to
complete project, percentage of time allocated to perform
specific duties, etc.);
H. An explanation of constraints (if applicable);
I. A statement clearly indicating the CONTRACTOR has no
current or potential commitments that may adversely affect the
CONTRACTOR' assets, line (s) of credit, guarantor letters,
and/or ability to adhere to the terms of agreement with the
CITY;
J. Disclosure indicating no use of a subcontractor(s);
K. Proof of general liability insurance of one million dollars
($1,000,000)or more;
L. Prevailing wade estimate with certified payroll form; and
M. All employees must wear standard professional uniforms which
clearly identifying the name of the CONTRACTOR.
2014-409
RFQ F-14-31
Parks Maintenance Services
Proposals Deadline: April 28, 2014. All proposals shall be
submitted and postmarked_no later than the date provided.
Vt. Personnel
A. Supervisor
CONTRACTOR shall provide and require competent supervisors to
be present on job sites at all times while work is performed.
Supervisors must possess adequate technical background,
preferably with formal education in ornamental horticultural.
B. Other Personnel
CONTRACTOR shall provide sufficient personnel with full capability
of completing all tasks promptly and on-time. All work required
under this contract should be completed during the regular and
prescribed hours mutually agreed by both Parties. All personnel
_. .. .._....._ . ... .shall... ph.ysjcaJly_Oble__to perform_.assigrae�ct. cQr_K._.All...per. onnsl ..... __ . ....._......_......_._.._.............._. ........
shall be United States citizens or legal residents.
CONTRACTOR and other personnel shall exhibit professional and
proper conduct at all times, Personnel shall cause the least possible
anno ante to the public.
Vil. COSTS
The CONTRACTOR is required to provide a complete and accurate
quote for services. Quotes shall include full compensation for all
labor (prevailing wage included), landscape maintenance, tools,
equipment, and materials. No additional compensation will be
allowed. The quote provided shall be binding for one-hundred
twenty (120) days. Payment for services shall be paid at the
proposed/negotiated bid price.
Vlll. L FNGTH OF CQNTRACT
The length of this contract shall be for one (1) year with the
assibilit of two 2 ane ear extensions .
2014-409
RFQ F�14.31
Parks Maintwmce Services
1X. LICENSES. PERMIT.AND INSURANCE
A. License(s)
The CONTRACTOR must provide proof of valid licenses
including:
1. C-27: Landscaping Contractor license;
2. CITY business license permits; and
3. Any other approvals legally required to provide the
proposed services.
All licenses shall be valid and active throughout the tenure of
this contract.
B. Insurance
The CONTRACTOR is required to provide proof of general
liability insurance of one million dollars ($1,000,000)or more.
The CITY reserves the right to conduct reasonable inquiries
regarding the validity of information submitted by the
CONTRACTOR.
X. RFP SERVICE AGREEMENT REQUIREMENT
Upon acceptance of the RFP, the CONTRACTOR will be
required to sign and agree to terms and conditions provided
within the VENDOR SERVICE AGREEMENT. The final
VENDOR SERVICE AGREEMENT pertaining to this RFP will
provide specific information such as: Date of Agreement,
CONTRACTOR Name (s), Compensation and Expenses,
Terms/Termination, etc.
Terms and conditions Included in the VENDOR SERVICE
AGREEMENT are not subject to negotiation. The agreement is
subject to approval by the City Attorney.
XI. RESPONSE TIME
The CONTRACTOR shall provide a call service on a 24-hour,
7 day a week basis. A response time to an emergency or
inquiry should be within one hour and not more than two hours.
If the CONTRACTOR is unable to respond to an emergency
call, the Parks, Recreation and Community Services Director or
his designee, should be notified immediately.
2014-409
RFQ F-14-31
Parks Maintenance Services
Xll. Work Modif`gations&lnsnection
During the course of this agreement, new or existing landscape
areas may be added or omitted. CONTRACTOR shall be given
a fifteen (15) day written notice regarding an addition or
omission of landscaped areas.
The CONTRACTOR and Parks, Recreation and Community
Services Director or his designee shall be present during
Inspection of all park site locations prior to acceptance of new
landscaped areas.
Payment for maintenance of additional landscaped areas shall
be based upon the contract monthly unit price
_.. ...-- .._.. - _..... —_ __.-.._._... _...----- _..._.._-.....__._.._._.�..._-._......- ......._._..._--.._.._-._......_..._ ................... _.......__..,_.._._,....._... .. ...... --
Additional work may include, but is not limited to the following:
a. Replacement of materials due to failures beyond
CONTRACTOR's control;
b. Replacement of worn, damaged, vandalized, or stolen
sprinkler heads, valves, quick couplers, etc.;
c. Additional treatment required for planting or soil
amendment as not clearly set forth in this specification;
d. New planting or other installations and special services;
e. Soil or plant testing;
f. Remedial landscaping ; and
g. Repairs or replacements due to vandalism.
Xlll. CONTRACTOR NON»COMPLIANCE
Should the Parks, Recreation and Community Services
Director or his designee, recognize any deficiencies in the
performance of this agreement; a written notice stating
deficiencies will be provided. Deficiencies shall be corrected
and completed within the timeframe specified.
If the CONTRACTOR fails to correct deficiencies within the
stated time frame, the Parks, Recreation and Community
Services Director or his designee will have just cause to:
a. Deduct from the CONTRACTOR's payment the amount
necessary to correct the deficiency;
b. Withhold or deduct a partial payment; and/or
c. Terminate the contract and award to second bidder.
2014-409
RFQ F-1431
Parks Maintenance Services
Please indicate any elements of the Technical Specifications that cannot be met by your
firm:
Have you included in your bid all informational items and forms as requested?
yes
No (circle one). If you answered"No", please explain:
This offer shall remain firm for 120 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable: % days; unless otherwise stated, payment
terms are: Net thirty(30)days.
In signing this bid, Bidder warrants that all certifications and documents
requested herein are attached and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below,
please indicate all Addenda to this RFQ received by your firm, and the date said
Addenda was/were received.
Verification of Addenda Received:
Addenda No: Received on:
Addenda No: Received on:
Addenda No: Received on:
2014-409
"Q F-14-31
Parks Maintenance Services
AUTHORIZED SIGNATURE: ��`�'-
PRINT SIGNER'S NAME &TITLE: Roy Perez, Qwner
DATE SIGNED: 4128/2014
COMPANY NAME &ADDRESS: RP Landscape & Irrigation
PHONE: 909.889.9987
FAX: 909.889.9897
EMAIL: rplandscapeinc@aol.com
__._..--.._..._.._.._......_...-.- --- ---..---- _----- _..._.._. _...----- ._........ - ,.....�.__.�._..__...- _...... _... - ...__...
IF SUBMITTING A "NO BID", PLEASE STATE REQSON(S) BELOW:
2014-409
RFQ F-1431
Parks Maintmaum 5ervimes
PRICE FORMS
REQUEST FOR QUOTES: RFQ F-14-31
DESCRIPTION OF RFQ: Parks Maintenance Services
COMPANY NAME: R.P Land=pa.&Irrigation
ADDRESS: 4905 W Rialto Ave
PO Box 1200
San Bernardino, CA 92402
PRINT NAME OF AUTHORIZED
REPRESENTATIVE Roy David Perez
SIGNATURE /" '--1�""�-
Maintenance of the City of San Bernardino's North Park Sites
Exhibit B
Monthly
item Name of Park Park Address Park Price
Acre e
1 Al Guhin Park 3650 Little League Drive 8.0 $ 1,000 per month
2 Blair Park 1466 W.Marshall Blvd. 34.0 $ 4 250 per month
3 Freddie Spellacy Park Ash&North Park Blvd. 1.5 $ 188 per month
4 Harrison Canyon Park 39 and Golden 6.0 $ per month
5 Horine Park 3145 Leroy and 3150 Waterman Ave. 5.67 $ 7 09 per month
6 Hudson Park 4365 Park Drive 10.1 $ per month
7 Jack Reily Park Norma Lane&Stephanie 0.25 $ per month
8 Littlefield/Shultis Park Buckboard and Kendal Way 15.6 $ per month
9 Newberry Park 560 Hill Drive 1.53 $ 192 per month
10 Newmark Field 3890 Pershing(39th&Severence) 5.02 $ 628 per month
11 Ronald Reagan Park Irvington&Chestnut 4.0 $ per month
12 Rowe Library 108 E.Marshall 0.5 $ 100 per month
13 Tom Gould Park 24o W.40th Street .51 $ 65 per month
14 Tom Minor Park Irvington&Palm 5.0 $ per month
15 Wildwood Park 536 E.40th Street 24.2 $ per month
16 Hampshire Greenbelt 1167 E.40th Street 3.0 $ 375 per month
TWAL; $ 15,645 per month
28
2014-409
RFQ F-14-31
Parks Maintenance Services
Maintenance of the City of San Bernardino's Central Park Sites
Exhibit C
Item Park Monthly
# Name of Park Park Address Acreage Charge
1 Anne Shirrells 1367 N.California Street 12.0 $ 1,320 per month
2 Delmann Heights Park 2969 N.Flores Street 19.7 $ 2,167 per month
3 Encanto Park 1180 W.9th Street 8.9 $ 979 per month
4 Guadalupe Field 780 Roberds Ave. 2.25 $ 248 per month
5 Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $ 218 per month
6 Ninth Street Park 2931 Garner Ave. 3.62 $ 398 per month
7 Perris Hill Park 607-1135 E.Highland Ave. 64.4 $ per month
8 Perris Hill Senior Center 780 W.21st Street 1.0 $ 11 per month
9 Speicher Park 1535 N.Arden Ave. 28.0 $ 1080 per month
10 Campo Santo Memorial Park 2651"D"Street 5.5 $ 605 per month
11 Boys&Girls Club 1180 9th Street 3.0 $ 330 per month
Total $ 16,540 per month
29
2014-409
13FQ P-14.31
Parke Maintennce Services
Maintenance of the City of San Bernardino's South Park Sites
Exhibit D
Item Park Monthly
# Name of Park Park Address Acreage Charge
1 City Hall 300 North"D"Street 05 $ 200 per month
2 Colony Park 1583 E. Hardwick Drive&Weir Rd 6.4 $ 686 per month
3 Court Street Square 457 Court Street 015 $ 100 per month
.4 Fifth Street Senior Center 600 W.5th Street 0.5 $ 100 per month
S La Plaza Park 685 Mt.Vernon Ave. 2.04 $ 228 permonth
6 Lytle Creek Park 380 South"K"Street 17.9 $ 1 882 per month
7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 516 per month
8 Meadowbrook Paris 2nd Street&Sierra Way 14.12 $ 1,469 per month
9 Mill Park 503 E.Central Ave. 2.0 $ 208 per month
10 Nicholson Park 2750 2nd Street 9.52 $ 690 per month
11 Nunez Park 1717 W.Sth Street 22.04 $ 2,293 per month
12 Palm Field 888 E.6th Street 22.3 $ 2,319 per month
13 Pioneer Park/Feldheym Library 565"F"Street 5.0 $ 520 per month
14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ 2,288 per month
15 Seccombe lake Park 160 E.5th Street 44.0 $ 4,576 per month
16 Villasenor Ubrary 525 North Mt.Vernon Ave. 0.5 $ 109 per month
17 Parking Structure&Annex 260 North"D"Street .5 $ 100 per month
18 Norton Gym/13allroom 1554 Art Townsend Drive 3.8 $ 396 per month
Total $ 18,928 Per month
30
2014-409
RFQ F-1433
Parks Maintoomoo Smicaa
Trash Service of the City of San Bernardino's Central Park Si#es
ttem - Park daily
# Name of Park Park Address Acreage Char
1 Anne Shirreils 1367 N.Wifornia Street 12.0 $24.7,2 per day
2 Deimann Heights Park 2969 N.Flores Street 19.7 $40.58 per day
3 Encanto Park 1180 W.9th Street 8.9 $1$,33 per day .
4 Guadalupe Field 780 Roberds Ave. 2.25 $4.63 per day
5 Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $4.07 per•day
6 Ninth Street Park 2931 Garner Ave. 3.62 $7.45 per day
7 Perris bill Park 607-1135 E.Highland Ave. 64.4 $132.66. per day
8 Perris Hill Senior Center 780 W.21st Street 1.0 $ 06 per day
9 Speicher Bark. 1535 N.Arden Ave. 28.0 $57.68 per day
10 Campo Santa Memorial Park 2651"Y'Street 5.5 $ 11.33 per day
11 Boys&Girls Club 1180 9th Street 3.0 $ 6.1$ per day
Total $ 309.69
32
2014-409
RFQ F-14-31
paw 1�axi�►�e s�
Trash Service of the City of San Bernardino's South Park Sites
Item Park . Daily
# Name of Park Park Address Acreage Charge
1 City Hall 300 North"D"Street 0.5 $4.00 per day
2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $ per day
13.18
3 Court Street Square 457 Court Street 0.5 $ per day
4.00
4 1=i'Rh Street Senior Center 6000 W.Sth Street 0.5 $ per day
4.00
5 La Plaza Park 665 Mt.Vernon Ave. 2.04 $ per day-
-4.20
6 Lytle Creek Park 380 South"K"Street 17.9 $ per day
36.87
7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 10.21 per day
8 Meadowbrook Paris 2nd Street&Sierra Way 14.12 $ 29.08 per day
9 Mill Park 503 E.Central Ave. 2.0 $ per day
4.12
10 Nicholson Park 2750 2nd Street 9.52 $ 19 61 per day
it Nunez Park 1717 W.5th Street 22'04 $ 45.40 per day
12 Palm Field 888 E.6th street 22.3 $45.93 per day
13 Pioneer Park/Feidheym Library . 565.11 5
Street 10.30:
0 per. ay
' ;
14 .Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ per day
45.32
15 Seccombe Lake Park 160 E.Sth street 44.0 $ 90.64 per day
16 Vilasenor Library 525 North Mt.Vernon Ave. 0.5 $2.06 per day
17 Parking Structure&Annex 260 North V'Street .5 $ 2.06 per day
18 Norton Gym/Ballroom 1554 Art Townsend Drive 3.8 $ 7.82 per day
Total $ 37$.$0
33
2014-409
RFQ F-14-31
Parke Mainttmanae ser ioaa
Restroom Maintenance Service of the City of San Bernardino's South Park Sites
Item Park Monthly
Name of Park Panic Address Acreage Charge
1 City Hail 300 North"D"Street OS $ per month
2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $4i33 per month
3 Court Street Square 457 Court Street. 0.5 $ per month
4 Fifth Street Senior Center 600 W.5th Street 05 $ per month
5 La Plaza Park 685 Mt.Vernon Ave. 2.04 $ - per month
6 Lytle Creek Park 380 South"K"Street 17.9 $ 483 per month
7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $483 per month
8 Meadowbrook Park 2nd Street&Sierra Way 14.12 $483 per month
9 Mill Park 503 E.Central Ave. 2.0 $ per month
10 Nicholson Park 2750 2nd Street 9.52 $ 483 per month
�1 Nunez Park 1717 W.5th Street 22.04 $ 1,449 Per month
t Palm Field 888 E.6th Street 22.3 $ 483 per month
13 Pioneer Pilrk/feldhey;n Library , 565"F°Street 5.0 $ per month
14 Pioneer Memoriai Cemetery 211 E.9th Street 22.0 $ per month
,15 j Seccorn.be lake Park 160 E.5th Street 44.0 $ 1,449 per month
16 Villasenor Library 525 North Mt.Vernon Ave. 0.5 $ per month
17 Parking Structure&Annex 260 North"D"Street 5 $ per month
18 Norton Gym/Ballroom 1,554 Art Townsend Drive' 3.8 $ per month
Tatai $ 8,279
34
2014-409
RFQ F-1431
Parks Mawmaue Services
Restroom Maintenance Service of the City of San Bernardino's Central Park Sites
item Park Monthly
# Name of Park Park Address Acreage Charm.
1 Anne Shirrells 1367 N.California Street 12.o $966 per month
—r25�'T Delmann Heights Park 2969.N.Flores Street 19.7 $966 per month
3 EGuadalupe Park ' 1180 W.9th Street 8.9 $ 966 per month
4 ; Field 780 Roberds Ave, 2.25 $ 6 permonth
5 ) Gutierrez'Field 14th Street and Mt.Vernon Ave. 1.98 $4$3 per month
',✓ Ninth Street Park 2931 Garner Ave. 3.62 $483 per month
7 Perris Hill Park 607-1135 E.Highland Ave. 64.d $1,449 per month
8 Perris Hill Senior Center 780 W.21st Street 1.0 $ per month
9 Speicher Park 1535'N.Arden Ave. 28.0 $ 1,449 per month
10 Campo Santo Memorial Park 2651"D"Street 5.5 $ per month
11 Boys&Girls Club 1180 9th Street 3.0 $ per month
3.5
2014-409
RFQ F-1431
Parrs Malatww=semm
Equipment Rates for Maintenance of the City of San Bernardino's Park Sites and Amenities
Item Equipment Hourly state Explanation
No.
1. "
2.
3.
4.
5.
6.
7.
8.
9.
10.
Total 344
Labor Rates for Maintenance of the City of San Bernardino's Park Sites and Amenities
Item Labor Classification Hourly Rate Explanation
No.
1.
2. FnrAman— 9-4
3. SupArvisnr 26
-4. jgdQaton tech
5.
6.
7.
8.
9.
10.
Total 100
37
2014-409
UQ F-1431
Parks MAW ame Services
Percentage Mark up of Materials&Supplies for Maintenance of the City of San Bernardino's
Park Sites and Amenities
Item Material&Supplies Percentage Explanation
No. Mark-up
1. Irri ation Materials 15%
2. o
3. Seed 15%
4. EA, ch 15%
5.
6.
7.
S.
9.
10.
Total
6NNUAL PPRCHASE ORDER
Effective on or about July 1, 2014 through June 30, 2015 plus two (2) one-year renewal
options, for City's requirements.
Option year one, If exercised, shall be effective July 1, 2015 through June 30, 2018.
_Qpljgn Year two, if exercised, shall be effective July 1, 2018 through June 30,2017.
Actual option year pricing shall be negotiated with the successful Bidder(s) prior to
exercising of any given option year. Option years shall become effective only upon
issuance by the City of a duly authorized Purchase Order.
Are there any other additional or incidental costs, which will be required rm i n
order to meet the requirements of the Technical Specifications? Y circle
one). If you answered "Yes", please provide detail of said additional costs:
38