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HomeMy WebLinkAbout2014-408 1 RESOLUTION NO. 2014-408 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 3 BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER 4 ONE TO THE AGREEMENT WITH INLAND EMPIRE LANDSCAPE, INC. AND INCREASING PURCHASE ORDER NO. 2015-00000724 BY $50,000 TO $381,836 FOR 5 PARKS MAINTENANCE AND IRRIGATION REPAIRS AT THE CITY'S NORTH PARK SITES. 6 7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 8 9 SECTION 1. That the Director of Finance is hereby authorized and directed to increase to Purchase Order 2015-00000724 by $50,000 to an amount not exceed $381,836. The $50,000 11 increase shall be funded from Account# 001-380-0072-5506, the Park Maintenance Divisions' 12 landscape contracts account. 13 SECTION 2. That the City Manager is hereby authorized to execute on behalf of the City of 14 15 San Bernardino Amendment Number One to the Vendor Services Agreement Between the City 16 of San Bernardino and Inland Empire Landscape for Park Maintenance Services, a copy of 17 which is attached hereto as Exhibit "A" and incorporated herein as though set forth fully at 18 length. 19 20 SECTION 3. That these authorizations are rescinded if the actions described above are not 21 performed within sixty(60) days of the passage of this Resolution. 22 1H 23 24 25 26 27 1H 28 HI 1 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER 2 ONE TO THE AGREEMENT WITH INLAND EMPIRE LANDSCAPE, INC. AND 3 INCREASING PURCHASE ORDER NO. 2015-00000724 BY $50,000 TO $381,836 FOR PARKS MAINTENANCE AND IRRIGATION REPAIRS AT THE CITY'S NORTH 4 PARK SITES. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a joint regular meeting thereof, held on the 7 8 1 st day of December, 2014, by the following vote, to wit: 9 Council Members: AYES NAYS ABSTAIN ABSENT 10 MARQUEZ X 11 BARRIOS X 12 VALDIVIA X 13 14 SHORETT X is NICKEL X 16 JOHNSON X 17 MULVIHILL X 18 /L 19 Georgeann 19anna, C' Clerk 20 The foregoing Resolution is hereby approved this day of December 2014. 21 ' 22 23 R. CAREY D IS, Mayor City of San ernardino 24 Approved as to form: 25 GARY D. SAENZ, City Attorney 26 27 By: — ti 28 2 2014-408 AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND INLAND EMPIRE LANDSCAPE,INC.FOR PARK MAINTENANCE SERVICES This Amendment Number One (the "First Amendment") is entered into this -L-,j day of December_, 2014, BY AND BETWEEN: the City of San Bernardino, a Charter City organized under the laws of the State of California, with an address of 300 N. "D" Street, San Bernardino, California (the "CITY"); AND, Inland Empire Landscape, Inc. (the "VENDOR") (individually CITY or VENDOR may be referred to as a"PARTY" and collectively CITY and VENDOR may be referred to as the"PARTIES"). WITNESSETH : WHEREAS, on the 4th day of August, 2014, the CITY and VENDOR entered into that certain Agreement titled VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND INLAND EMPIRE LANDSCAPE, INC. FOR PARK MAINTENANCE SERVICES (the "Agreement") for park maintenance, restroom maintenance, and trash service at the City's north park sites; and, WHEREAS, CITY and VENDOR desire to amend the Agreement for park maintenance, restroom maintenance, and trash service and desire to amend their rights, duties, and liabilities in connection with their performance thereunder; and, NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein,the PARTIES hereby agree as follows: 1. That Section 2 Compensation and Services, subsection a, shall be amended to read as follows: "For the services delineated above, the CITY, upon presentation of an invoice, shall pay the VENDOR up to the amount of$381,836.00 for park maintenance, restroom maintenance and trash services at the City's north park sites." 111 AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND INLAND EMPIRE LANDSCAPE,INC. FOR PARK MAINTENANCE SERVICES Page I of 2 2014-408 2. Exhibit A to the Agreement is hereby amended by: (i) removing the document previously identified as Exhibit A; and (ii) inserting the document identified as Attachment 1 to this Amendment, attached hereto and incorporated herein as though set forth fully at length, as Exhibit A to the Agreement. IN WITNESS THEREOF,the parties hereto have executed this Agreement on the day and date set forth below. Dated: 12014 VENDOR: Inland Empire Landscape,Inc. By: Its: Dated , 2014 CITY OF SAN BERNARDINO By: Allen Parker, City Manager APPROVED AS TO FORM: Gary D. Saenz, City Attorney By: T✓ice'�_C z.. AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND INLAND EMPIRE LANDSCAPE,INC.FOR PARK MAINTENANCE SERVICES Page 2 of 2 ATTACHMENT 1 2014-408 City of San Bernardino Parks and Recreation,Recreation & Community Services Department Landscape Maintenance Scope of Work I. TURF MOW/EDGE A. MOWING i. All turf areas shall be mowed once per week. Winter schedule(October- February)shall be a reduced mow schedule. There may be certain projects that the CITY will require mowing on specific days:for sporting activities. ii. Work shall be performed on the same day each weep, Initial mowing week schedule and any changes must be approved by the.Parks and Recreation Director or his designee prior to implementation. iii. All mowings missed due to inclement weather or ground conditions from such weather shall be rescheduled and completed within.3 working,days on weekly schedule. iv. Cuttings heights shall be adjusted according to the type.of grass in accordance to the.followin criteria; Grass Type Time Period Height Bluegrass and Fescue (June thru.September) 3inches (September thru May) 2inches St.Augustine (Year Round) 2-1 14inches Bermuda (Year Round) 3/4inches V. All warm season.grasses such as Bermuda and St.Augustine shall be mowed with a power-driven reel type mower. Bluegrass and Fescue may be mowed with either power-driven reel or rotary type mowers. All equipment shall be adjusted to the proper cutting heights and shall be adequately sharpened.. vi. All visible grass clippings shall be collected and removed from the site prior to the completion of that day's mowing operations or the end.of the day;whichever occurs first. vii. All glass, leaves,paper and other debris shall be removed and disposed of off-site prior to mowing. viii. All portable obstructions such as picnic tables and trash containers shall be rnoved in order to mow all portions of turf. ix. All walkways,roadways,trails or other areas.:dirtied by.mowmg operations shall be cleaned and all debris disposed of ofd site prior to the completion of that day's mowing operations or the end ofthe day; whichever occurs first. 2014-408 B. EDGING i. All turf grass borders shall be neatly and uniformly edged or trimmed concurrent with every mowing. ii. Mechanical methods shall be used except where physically not possible or practical. iii. Chemical application shall be used on areas such as planters,buildings,around trees along asphalt trails/paths,around sports field equipment,or fence lines. iv. CONTRACTOR'S shall use non-restricted chemicals onlyto perform chemical edging. V. Chemicals shall be recommended and approved by Parks and Recreation prior to use. A"Notice of Intent"form shall be completed if applications of non-restricted/restricted materials are utilized The form shall be completed and submitted to Parks and Recreation within fourteen(14):days prior to intended use. "Notice of Intent"form shall be provided by CONTRACTOR. No work shall begin until Parks and Recreation and Recreation's approval;is obtained. vi. Chemicals shall only be applied under the supervision of persons.possessing a valid California pest control operator's license. Records of all chemical application operations, dates,times,method of applications, chemical formulations, applicator's name and weather conditions at the time of application shall be made and retained in an active file for a minimum of one (1)year. After this period,records shall be retained in.accordance with San Bernardino County Department of Agriculture regulations. vii. Chemicals shall be applied to limit drift to six(6)inches. All precautionary measures necessary to ensure public and worker safety shall be employed since all areas will be open for public access during application... viii. Chemical edging shall be restricted to a six(6)inch wide strip around buildings,planters,asphalt trails/paths, and other projections and a`twelve(I Z) inch wide strip around trees,sports field equipment and fence:lines, ix. All walkways;roadways,trails or other areas dirtied by edging operations shall be cleaved and debris disposed of ofd site prior to the completion of that day's operations or the end of the day,whichever occurs first. C. WATERING i. All turf areas shall be irrigated as required to maintain adequate growth and appearance. ii. Irrigation shall be accomplished in accordance with the following time frames wherever possible: :(a) Parks and Recreation: 8pm to Gam (b) Slopes/Landscaping: 8pm to 6am (c) Medians&Parkway: Spin to ham (d) Manual Irrigation:as needed (e) Point to Point Irrigation: 24 hours 2014-408 iii. CONTRACTOR shall monitor the requirements of the plant material,soil conditions, seasonal temperature variations, wind conditions and rainfall and shall recommend appropriate changes in duration of watering.cycles.No actual changes will be implemented without prior approval of Parrs and Recreation and Recreation. iv. Special watering required during daytime hours such as after fertilization,during periods of extreme:dryness,heat,.or during manual irrigation cycles shall be conducted in accordance with the following criteria: (a) There shall be minimal drift.onto private property or roadways caused from the wind. (b) There shall be no interference with sports field activities or other special activities. (c) There shall be irrigation personnel present at each location until watering cycle is:completed. (d) CONTRACTOR'S shall respond within two(2)hours, of any request by Parks and Recreation to turn on/off irrigation systems,particularly m respect to rainfall. D. WEED CONTROL i. A regular program of chemical application shall be used to control weed growth, supplemented by hand removal or noxious weeds or grasses as necessary. ii. Chemical control of broadleaf weeds shall be employed as often as necessary to maintain turf areas in a"weed free"condition. iii. All equipment used to perform chemical application shall be thoroughly cleaned when necessary to prevent injury to persons,plants or anirnals from residuesof materials previously used in the equipment. Equipment shall be cleaned in accordance with the procedure recommended..on the label. iv. All damage resulting from the CONTRACTOR's operations shall be repaired or replaced at CONTRACTOR's expense. v. Non-restricted chemicals shall be used whenever possible to perform weed control in turf and landscape areas. II. FERTILIZATION A. Scheduling i. All.turf areas shall be fertilized in accordance with soils report recommendations when granular fertilization is used;if no soils report exists,the.following criteria shall prevail: TYPE LtATE (a)Bluegrass 16-6-8 w/trace Z Ib..actuat nitrogen 1000 sq..ft. (b) Bermuda Ammonia Nitrate 1 Ib.actual nitrogen 33.5-" 1. 1040 .ft 16-G-8 W/trace 1 lb..actual nitrogen Elements low!q.ft. 2014-408 (c)Fescue 16-6-8 wftrace 11b:.actuaI nitroken Elements 10ob .ft (d)St.Augustine Ammonia Nitrate 1 lb.actual nitrogen 33.5-" 1000 sq.it ii, All proposed changes in formulation shall be submitted to Parks and Recreation for approval prior to use. iii. All fertilization schedules shall commence on the effective date of the.contract then.follow the.cycles. iv. Turf shall be free of moisture at the time of fertilizer application. Application of the fertilizer shall be done in sections;determined by the areas covered by each irrigation.system. All areas fertilized shall be thoroughly soaked immediately after the fertilizer is broadcast. v. All turf areas shall be fertilized in accordance with the following criteria when liquid fertilizers are used in conjunction with irrigation imection systems: a. All liquid concentrate fertilizer formulations:shall be approved by Parks and Recreation prior to use. b. The rate of injection of the liquid concentrate fertilizers shall be established upon initial installation of the fertilizer injection.system, Any changes to the meters affecting rate of injection of fertilizer shall be approved by the inspector prior to making any adjustments to the system. c. All liquid concentrate fertilizers shall be water soluble, emulsifiable and shall be capable of.remaining suspended in water until the fertilization cycle is completed. Fertilizers shall be thoroughly flushed from irrigation lines prior to the start of the next irrigation.cycle. vi. All fertilization schedules shall continence on the effective date of the contract then follow the cycles established in the annual schedule. vii.All damages to the landscaping resulting from use of unauthorized fertilizers; unauthorized adjustment to injection system settings and/or failure to flush irrigation tines after the use of liquid concentrate fertilizers shall be repaired or replaced at the expense of the CONTRACTOR. III. LANDSCAPED AREAS A. Procedure and Scheduling I All landscaped areas shall be fertilized in accordance with.soils report recommendations;if no soil report exists,the following criteria shall prevail- TYPE RATE Herbaceous Plants I Ib,actt&J,nitrogen 3,000 sq,ft Grass Areas 11.b actual nitro n Ia2tq.ft. Ground Cover 1 1b.actual nitrogen 1;000 sq.ft Shrubs J Ib,.actual nitrogen 1,1)UO sq.ft ii. All proposed chemical formulations-shall be submitted to Parks and Recreation for approval prior to use. 2014-408 iii. All fertilization schedules shall commend with the effective date of the contract. iv. Ground cover areas shall be free of moisture at the time of fertilizer application. Application ofthe fertilizer.shall be done in sections, determined by the,areas covered by each irrigation.system. All areas fertilized shall be thoroughly soaked immediately after the feEtilizer'is broadcast. RESEEDING A. Scheduling i. All bare,worn or sparse areas in the turf shall be reseeded to re-establish turf to an acceptable icondition annually between.February 15 and March 15 in sports and athletic fields and between April l and April 30.in all other areas. ii. Reseeding shall be performed in accordance with the following criteria: a. All areas to be reseeded shall be raked or verticut to remove all thatch and to provide a rough(scarified)seedbed suitable for seeding; b. Areas to be reseeded shall be fertilized to provide one(1)to one and one- half(1-1i2)pounds of nitrogen per thousand(1,00.0)square,feet. iii. Grass seed shall be applied at the rate specified on the label for the type of seed being used for reseeding. Seed quality.shall meet the,following criteria; a. Minimum purity shall be 98%weed free for all grasses. b. Minimum germination rate shall be 8510 for all grasses. c. No seed shall be applied without prior labeled verification:of seed duality. d. All seeding equipment shall be calibrated to deliver the:desired seeding rate for the specific species or seed mixture to be used prior to each reseeding. operation. e. Once seed has been applied, CONTRACTOR shall cover all seed and firm the soil with a water ballast roller, either empty or partially.filled depending upon soil conditions.Seed shall then be lightly covered with mulch to prevent erosion and reduce evaporation of soil moisture. iv. Due to extensive scheduling of sports fields in certain areas,reseeding may be required which far exceed the normal.Under these circumstances Parks and Recreation may determine that reseeding is beyond the normal reseeding requirements and shall be performed as extra work—If-the reseeding operation is determined to be extra work,the CONTRACTOR shall submit estimates for tabor,materials and all required authorizations. G. WATERING i. All landscape areas shall be irrigated as required to maintain adequate growth and appearance. ii. Irrigation shall be accomplished in accordance with the following time frames wherever possible(see Section C, Pg.7) 2014-408 iii. CONTRACTOR shall,monitor the requirements of the.plant material,:soil conditions, seasonal temperature variations,wind conditions,and rainfall and shall recommend appropriate changes in duration of.watering cycles. No actual changes will be implemented without the prior approval of Parks and Recreation and Recreation. iv, Special watering required during daytime hours such as after fertilization, during periods of extreme dryness of heat and during manual irrigation cycles shall be conducted in accordance with the.following criteria: a. There shall be minimal drift onto private property or roadways caused from the wind. b. There shall be no interference with sports field activities or other special activities. c. There.shall be.irrigation personnel present at each loeation.until watering-cycle is completed, d. CONTRACTOR shall respond within 2 hours of any request by Parks and Recreation to turn on/off irrigation systems,particularly in respect to rainfall. H. WEED CONTROL i. A regular program of pre-emergent chemical application shall be used to control weed growth,supplemented by hand removal of noxious weeds or grasses as necessary. ii, Weeds and grasses shall be removed from all planted areas within seven (7).days from the time that they are first visible. Methods for removal.shall be hand removal or cultivation dependent upon planting concentration. IV. GROUND COYER A. Ground cover.areas shall be maintained in a manner which will promote the healthy growth of the plant material in a somewhat natural state while removing weed infestations. B. All ground cover shall be trimmed to restrict growth from sidewalks,trees,shrubs, trails,behind curbs,,and from private.property, VII. IRRIGATION SYSTEM A. OPERATION/REPAIR: i.The entire irrigation system to include all components from connection at meters shall be maintained in an,operational state at all times.This coverage applies to all controllers and remote control valves, gate valves.and backflow devices,mak and lateral lines,sprinkler heads, and moisture sensing devices. ii. CONTRACTOR shall coordinate with Parks and Recreation for all non-routine irrigation maintenance repairs. iii. All systems shall be adjusted in order:to: 2014-408 a. Provide adequate coverage of all landscape areas. b. Prevent excessive runoff and/or erosion by multiple start times. C. Prevent watering roadways,-facilities such as tennis,basketball or handball courts,walkways,trails,fences, and private property. iv. In addition to weekly testing, all irrigation systems shall be tested and inspected as.necessary whet!damage is suspected,observed or reported. V. Adjustments,damages,and repairs shall be evaluated based on the following categories and actions: a. All sprinkler heads shall be adjusted to maintain proper-coverage. Adjustments shall include actual adjustments to heads, cleaning and flushing.heads and lines,and removal ofobsiructions.Costs for adjustment shall be included in..costs for operation and maintenance ofthe irrigation system. b. All damage resulting from the C+QN'I'RACTOR's operations shall be repaired or replaced prior to the end of the-workday at the CONTRACTOR's expense. C. Damage and repairs for causes other than the CONTRACTOR's operations shall be evaluated based on the following categories and actions: i. Minor repairs shall include replacement of adjusting pins; friction collars,washers,trip assemblies and other small parts. The cost for minor repairs shall be included in the costs for operation and maintenance.of the irrigation system. ii. Major repairs shall include all items other than small parts including repairs to valves,main and lateral lines,. controllers,quick couplers and baekflow preventers, and will be paid in accordance with the provisions of extra work d. Repairs to the irrigation system shall be completed within twelve (12)hours after approval by Parks and Recreation major component damage such as broken irrigation lines,defective or broken valves and within forty-eight(48)hours after approval by Parks and Recreation repairs to small parts such as:sprinkler heads and other minor items. e. All replacements shall be with original type and model materials unless a substitute is approved by Parks and Recreation. f. CONTRACTOR shall maintain an adequate stock:of medium and high usage items for.repairof the irrigation system. g. CONTRACTOR shall implement repairs in accordance with all effective warranties and no separate payment.will be made for repairs on.equipment covered by warranty. h. CONTRACTOR shall pay for all excessive utility usage due to failure. 2014-408 VIII. FACILITY MAINTENANCE A. SPECIALLY/SPORTS AREAS: L General.(applies to all park and landscape maintenance areas): a. All animal feces or other materials detrimental to human health shall be removed from the park areas daily, b. All broken glass and sharp objects shall be removed daily. c: All areas shall be inspected daily and maintained in a.neat,clean and safe condition at all times. d. All.areas shall be raked to remove leaves and debris daily. e. All park and sports equipment shall be inspected for vandalism, safety hazards and serviceability daily. Deficiencies::shall be reported in writing immediately to Parks and Recreation and Recreation. ii. SAND COURT AREAS: a These areas shall include tot lots,play areas, volleyball courts, etc. b. All areas shall be maintained weed free. c. During the first week in April, June,.August and October,all sand areas,shall be rototilled to the maximum depth that will allow complete loosening of the sand,but will not cause lower base materials to be mixed in with the sand. After rototilling,all areas shall be raked level. d. On Monday of each weep, all sand areas shall be raked level. iii. Hard Surface Areas: a. These areas shall include tennis courts,handball courts,basketball courts,bicycle trails, A.C. walkways,.etc. iv. Restrooms: a. Restrooms shall be cleaned daily,water closets scrubbed,and graffiti removed. b. Tissue and paper products shall be checked and refilled daily c. CONTRACTOR is responsible for maintenance of equipment and supplies required to operate restrooms in a clean and orderly manner d. CONTRACTOR.shall unplug toilets,sinks, and,drinking fountains. e. Restrooms hours are 8:00 a.m.to 5:00 p.m. daily(November— February)and 8:00 am.to 8:00 p.m. daily(February—November). a GENERAL FACILTY OPERATIONS: i. All drinking fountains.shall be kept.-clean and operational;at:all times. a Minor repairs to include,but;not limited to unclogging drains. b. All repairs shall be completed within seven(7)days after damage occurs. c, Any damage shall be reported to Parks and Recreation d. Should damage be repetitive, Parks and Recreation will evaluate replacement with a more damage resistant model.. 2014-408 e. All sidewalk areas.shall be cleaned if dirtied by CONTRACTOR's operations and at other times as required f All leaves,paper and debris shall be removed from landscaped areas and disposed of off-site. g. Trash cans provided by the CITY shall be emptied daily and washed after emptying when necessary. h. CONTRACTOR'S shall provide plastic bags for all trash cans at CONTRACTOR's expense_ C. PICNIC AREAS AND PAVILLIONS i. All concrete"V"drains to include the portion under the sidewalk shall be kept free of vegetation,debris and algae to allow unrestricted water flow.. ii. Alli other drainage facilities shall be cleaned of all vegetation and-debris. All grates shall be tested for.security and refastened as necessary, Missing or damaged grates shall be reported to Parks and Recreation and Recreation, iii. All barbecue grills shall be emptied of all ashes twice per week, Mondays and Fridays. iv. All security and sports area lighting shall be inspected weekly,any damaged or malfunctioning equipment shall be reported to Parks and Recreation immediately. v. Picnic tables, benches,slabs,braziers and trash containers and..receptacles shall be cleaned daily. vi. Picnic tables and benches shall be checked for graffiti, cravings, looseness of planks or braces, cleanliness and general need of repair, vii. Cooking grills,braziers,fireplaces and fire rings shall be inspected for general need of repair. viii. The CONTRACTOR's observation of the general need of repair or replacement of loose planks or braces,braziers and fireplaces shall be. immediately reported to Parks and Recreation. ix. All ashes,burned charcoal, garbage and leftover food in and around cooking and picnic facilities shall be removed. x. The entire picnic area shall be kept free of broken glass,cans,paper,etc. D. PLAYGROUND EQUIPMENT i. All playground sites and equipment shall be inspected at the:start of each work day,and the sand cleaned and raked level to remove any foreign and/ or hazardous material and be neatly groomed. ii. Any.equipment showing signs of wear,:fatigue or otherwise presenting an unsafe condition shall be reported immediately to the Parks and Recreation. iii. Special attention shall be given to low sand areas around play equipment. These sand areas shall be leveled by distributing sand from high areas to low areas. During the leveling and distribution of.sand,no concrete footing shall be exposed that could allow children to trip or fall. iv. During regular maintenance raking,filling, or depressions shall be done in a manner to prevent material compaction. 2014-408 V. The raking and distribution of sand/wood shavings around and below the play equipment shall have a cushioning potential and this condition shall extend for eight($).feet beyond any part of the play equipment:. Vi. All sand/wood shavings.play areas shall be maintained free of litter,cans, broken glass and other hannfW and unsightly debris. IX. RODENT'/PEST CONTROL A. All methods:employed to perform rodent/pest control shall conform to all federal, state and local environmental regulations. B. Rodent control shall be performed in accordance with the.following criteria: i. All rodents shall be identified and feeding habits determined prior to treatment of the area. ii. All mounds shall be raked level a minimum,of twenty-fout(24)hours prior to treatment. iii. Soil shall be checked in the area to be treated to ensure proper soil moisture exists prior to treatment with treated baits. iv. All treated bait,traps and gases used to control rodents shall be placed in the tunnel. Traps shall be covered with soil once inserted into tunnel to prevent vandalism and to ensure public safety. V. Any spilled bait shall be picked up or buried immediately. vi. All bait containers and/or applicators shall minimize spills. vii. All treated areas shall be inspected after treatment fordying.animals. CONTRACTOR shall remove all dying animals and/or carcasses and dispose of them off-site prior to the end of each work:day until area no longer requires further treatment. C. Pest control shall be performed in accordance with the following criteria: i. All insect pests to be treated shall be identified and life stage determined prior to treatment ii. All areas which may be adversely affected by chemical treatment operation shall be identified(i e.,waterways, food preparation sites and eating areas and agricultural production areas)and all precautionary measures necessary shall be taken to prevent contamination of these areas. iii. All pesticides shall be applied in accordance with the label recG.mmendations and shall be applied to infested plants only. E. CONTRACTOR shall be allowed to use the following restricted chemicals for rodent/pest control without prior submittal of a written recommendation from a certified pest control.advisor when applied in accordance with the following: i. Strychnine: a. All mounds shall be raked level twenty-four(24)hours prior to treatment with bait.Soil shall be inspected for proper moisture content Bait shall not be applied to sativated soil. b. Equipment required'for bait application shall consist of probe,pail, tablespoon,waterproof gloves,respirator and probing bait gun. 2014-408 C. Bait shall be applied in areas where active gophers have created new mounds. Tunnels shall be probed to locate active runs and treated bait shall be applied in amounts specified in products label recommendations. d. All treated bait shall be placed in the tunnel with a tablespoon or probing bait gun. Strychnine of 1.8 percent,or higher,shall be applied with a probing bait gun only.All holes shall then be covered. Any spilled bait shall be picked up immediately or buried in gopher hole. All_containers shall be of the type to minimize spills. e. Follow-up inspections of the treated areas shall be made:as of`-ten as necessary for new mounds,dead or dying animals. and treated bait rejection. Rejected bait shall be buried immediately and dead or dying animals shall be disposed of off-site in a manner to prevent contamination to wildlife and to the environment. 2014-408 City of San Bemardino Technical Specifications RFP F-94-39 Parks Maintenance Services .NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" The Parks, Recreation, and Community Services Department(through the City of San Bernardino) is requesting proposals (hereinafter"RFP") for the maintenance-of the City of San Bernardino`s(hereinafter"CITY") North, Central, and South park sites. The CITY is interested in the most qualified CONTRACTOR with experience in providing large-scale maintenance services. Through a competitive selection and bid based procurement process, the CITY will enter into an agreement with the best qualified and most responsive CONTRACTOR (s). The CONTRACTOR is expected to provide all staff, tools, materials, and equipment deemed necessary to properly maintain all park sites. The CONTRACTOR is responsible for the removal and disposal of all replaced items, debris, and other items used during maintenance. The CITY will not incur any financial obligation regarding costs incurred as a result of preparation, submission, and/or acceptance of a.proposal. Through.submission of this RFP, the CONTRACTOR agrees to all costs incurred in preparing,submitting and/or accepting a proposal. The CONTRACTOR has the option to submit a proposal (s) for all park sites (North Central, and.South), a combination of park sites(i.e., North and South park sites only) or a particular park site (i.e., Central Sites only). Services: Bidder shall respond to all statements provided in the left-hand column, If there is an exception, Bidder shall respond in the right-hand column with a brief reason for exception to the requirement (s), Otherwise, skate "Acceptable" if requirements are agreeable asspecified in the left-hand column. Equipment: Bidder shall respond to all statements provided in the left-hand column indicating specific size, make and/or model of all components when not exactly specified. State "As Specified' if the item is exactly specified in the left=hand column.. 2014-408 GENERAL SPECIFICATIONS i. Each proposal shall be in accordance with Request for Quote (RFQ)p_14-31. All specifications are minimum. Offeror(s) are expected.to meet or exceed these specifications as written. Offeror(s)shall attach to their proposal a:complete detailed itemization and explanation For each and every deviation or variation from the RFQ. specifications and requirements. Conditional Quotes, or those thattake exception to the RFQ specifications and requirements, may be considered non-responsive and may be rejected. 2. The City reserves the right to accept or reject any and all Quotes andto award a contract to the Offeror(s)whom best meets the City's requirements. This may include waiver of minor irregularities or discrepancies, or nonconformity to specifications in appropriate circumstances. Purchase shall be on a best buy basis after due consideration of all relevant factors, including but not limited to, workmanship, accessibility of parts and service, known evidence of manufacturer's responsibility and record, durability and known operational record_of product and suitability as well as conformity to City needs and requirements. In ali cases the best interest of the City shall prevail in all contract awards. 3_ The City of San Bernardino reserves the right to purchase more or less than the quantities specified at unit prices proposal. a. Quotes shall be firm offers, subject to acceptance or rejection within 120 days minimum of the opening thereof. s. Regular dealer. No Offeror(s) shall be acceptable who is not a reputable manufacturer or dealer of such items as submitted for proposal consideration. s. Al! materials,workmanship and finish entering into the construction-of the equipment must be of the best of these respective kinds and must conform to the character of the equipment and the service for which it is intended to be used and shall be produced by use of the current manufacturing processes. "Seconds", factory rejects, and substandard goods are not acceptable. -r. Each Offeror(s) shall submit with their proposal a copy of the proposed product specifications, complete detailed drawings, and other descriptive matter insufficient detail to clearly describe the equipment, materials and parts offered. s. Manufacturer and/or Contractor shall defend any and all.suits and assume all liability for any and all claims made against the City of San Bernardino or any of its officials or agents for the use of any patented process, device or article farming a part of equipment or any item fumished under the contract. 9. Each Offerors) must state in their proposal the guaranteed delivery date of product and/or services in number of calendar days from the date of contract execution by the City of San Bernardino, time is of the essence relative to this contract. Contractor shall prosecute the work continuously.and diligently and shall.deliver the items at the earliest possible date following the award of the contract. io. Each Offeror(s) shall list in their ptoposal all factory, manufactureets and/or dealer's warranty and/or guarantee coverage and shall submit such written documents evidencing the same attached to the proposal.. 2014-408 t1. Successful Offeror(s) (Contractor) shall furnish and deliver to the City complete equipment as proposed and awarded, ready for Installation and fully equipped as detailed in these specifications. U. Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be fully prepaid), and shall include all discounts. Proposal shall.include Califomia sales.tax, where applicable, (effective January 1, 2013) computed at the rate of 8.25%,this will normally be shown as a separate line item on the price form.. 13. City shall make payment-within thirty (30)days afterthe complete_.delivery and acceptance.of the specified items by the City of San Bernardino:and receipt of the Contractors priced invoice. 14. All"standard equipment" is included in any proposal. OFFEROR(S)furnishing Quotes under these specifications shalt supply all items advertised as"standard" equipment even if such items are not;stipulated in the specifications, unless otherwise clearly excepted in the proposal. 15. The items which the Offeror(s) proposes to furnish the City must:comply in all respects with the appropriate safety regulationsof all regulatory commissions:of.the Federal Government and the State of California, whether such safety features and/or items have been specifically outlined in these specifications or not. 16. Contractor delivering equipment pursuant to these RFiQ specifications shall guarantee that equipment meets specifications.as set forth herein. If it is found that equipment delivered does not meet requirements of these specifications the Contractor shall be required to correct the same et their own expense. 17. By submitting a proposal, each Offer©r(s) agrees that in the event complete delivery is not made within the time or times set forth pursuant to this specification, damage will be sustained by the City, and that it is, and will be impractical.and extremely difficult to, ascertain the actual damage which the City will sustain in the event of and by reason of such delay. 1$. In case the delivery of the items under this contract is delayed due to stilkes, injunctions, government controls, or by reason of any cause or circumstance.beyond the control of the Contractor, the time for delivery may be extended (in the City's sole discretion) by a number of days to be determined in each instance by mutual written agreement between the Contractor and the Purchasing Division of the'City of San Bernardino. The City shall not unreasonably refuse such extension. 19. Contract. Each proposal shall be submitted and received with the understanding that acceptance by the City of San Bernardino of proposal in response to this solicitation shall constitute a contract between the Contractor and the City. This shall bind the Contractor to furnish and deliver at the prices proposed and in complete accordance with all provisions of RFft F-14.31. In most cases the basis of award will be the City's standard purchase order that may or may not incorporate this solicitation by reference. 2014-408 2o, Prohibited interest. No member, officer, or employee of the City or of any agency of the City during his tenure or for one year thereafter shall have any interest, direct or indirect in this contract or the proceeds thereof. Furthermore, the parties hereto covenant and agree that to their knowledge no board member, officer or employee of the City has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4(commencing with Section 1090)or Article 4.6 (commencing with Section 1120) of Division 4 of Title I of the Government Code of the State of California, 21. One Document. These specifications, the Request for Quotes, RFQ F-14-31, the Contractor's proposal, any written agreement executed by the parties, the purchase order and all documents referred to in the complete specifications and purchase order, and all written modifications of said documents shall be construed together as one document. Anything called for in any one of said documents shall be deemed to be required equally as if called for in all. Anything necessary to complete the work properly shall be performed by the contractor,whether specifically set out in the contract or not. All sections of the specifications shall be read as constituting a whole and not as an aggregation of individual parts, and whatever is specified in one section shall be construed as applying to all sections. 22. The City of San Bernardino reserves the right to accept or reject any and all Quotes. 23. Prompt payment. Each Offeror(s) may stipulate in their proposal a percentage prompt payment discount to be taken by the City in the event the City makes payment to the Contractor within ten (10)working days of receipt of material and approval of invoice. For the purpose of this provision, payment is deemed to be made on the date of mailing of the City check. NOTE: prompt payment discounts will only be used during proposal evaluation in the case of ties. 24. Inquiries. Technical questions may be sent via fax to 909-384-5043, or email: Sanchez vatDsbcity.ora. The answers to material questions will be provided in writing by Addendum(s)to all potential Offeror(s)by a posting to the City's website. 25. Proposal/Fee Schedules. No proposal will be acceptable unless feestprices are submitted on the pricing forms furnished by the contractor hefein, and all required forms are completed and included with proposal. Deliver all Quotes, SIGNED and SEALED,to the Finance Department at 300 North "D" Street, a Floor, City Hall, San Bernardino, California 92418. CLEARLY MARK THE RFQ SPECIFICATION TITLE: Parks Maintenance Services RFQ F-14-31 ON THE OUTSIDE OF THE ENVELOPE. 2s. rime. All Quotes must be received in the Purchasing Division no later than 3:00 PM, PST,April 28, 2014, where at such time and said place Quotes will be publicly opened, examined and declared. Any proposal may be withdrawn by Offeror(s) prior to the above scheduled time for the opening of Quotes.Any proposal received after that time and date specified shall NOT be considered. 2014-408 27. The City of San Bernardino reserves the right at its own discretion to award separate contracts for each category, or to award multiple contracts, or to award one contract for furnishing and delivering of all equipment and/or services in all categories. 2e. Equipment. In the purchase of equipment, Contractor shall be required to furnish one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for.all equipment Quotes. 29. In submitting a proposal to a public purchasing body, the Offeror(s)offers and agrees that N the proposal is accepted, it will assign to the purchasing body-ail rights, title, and interest in and to all causes of.action it may have under Section 4 of the Clayton Act (U.S.C. Sec 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Offeror(s) for sale to the purchasing body pursuant to the proposal. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the Offeror(s). 30. Contractor shall indemnify, defend and hold City, its-officers, employees and agents harmless from any claim, demand, liability, suit, judgment or expense:(including, without limitation, reasonable costs of defense) arising out of or related to Contractor's performance of this agreement, except that such duty to indemnify, defend and hold harmless shall not apply where injury to person or property is caused by City's willful misconduct or sole negligence. The costs,salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as"attomey's fees.' for the purposes of this paragraph. 31. While not restricting or limiting the foregoing, during the term of this Agreement, Contractor shall maintain in effect policies of comprehensive public,::ge.neral, and automobile liability insurance, in the amount of$1,,000,000 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the City's Risk Division prior to undertaking any work under this.,Agreement. The policies shall name the City as an additional insured and shall provide for tens (10) day notification to the City if said policies are .terminated or materially altered. 32. FAITHFUL. PERFORMANCE BOND. Not reguired-449-GOMMOOF Will 100 061014461 pfies is imswfe the Sol 33. Written contract documents, duly authorized and.signed by the appropriate authority, constitute the complete and entire agreement(s) that may result from the RFQ. 34. The City may, at its discretion, exercise option year renewals for up to four(4)years, in one-year increments. 2014-408 35. By submitting a proposal, Offeror(s) warrants that any and all licenses.and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this RFQ are currently held by Offeror(s),and are valid and in full force and effect. Copies or legitimate proof-of such licensure and/or certification shall be included in Offeror(s)'s response. Quotes lacking copies and/or proof of said licenses and/or certificatiions may bg deemed responsive and may be reiected. 36. Once the award has been made and prior to the commencement of the job, the City's Municipal Code (M.C. 5.04.005) requires that a Business doing business with the City, obtain and maintain a valiri City Business Registration Cartifcate during the term of the Agreement. st. Vendor(Contractor)/Consultant services agreements) (VSA/CSA). A signed vendor/Consultant service agreement may be required between both parties prior to commencement of the job. 2014-408 INLAND EMPIRE 2466 Kern shW ► Ssn gerruadw,CA 92447 LANDSCAPE , INC . 808.473.9066 tax 908.413,8040 Landscape Development & Maintenance ST uc,802299 April 28,2014 Dear City's Selection Committee, Re:Request for Quotes RFQ F-14-31 Inland Empire Landscape,Inc. is honored and would like to thank you for the opportunity to submit this proposal for the City of San Bernardino. As we continue to expand our services and landscape management, in the private and public industry providing quality services for numerous municipalities, it is our intent to consider contracts that we believe we can effectively service without jeopardizing our quick response time and the overall quality of service we always aim to provide our customers with. We have read and fully understand the RFQ F-14-31 and specifications. We are willing to enter into a contract under the terms and conditions prescribed by your RFQ. I am confident that we would be an excellent fit for the proposed work as we have operated as a licensed C-27 landscape contractor for over 13 years. We have assessed the character, the quality and the quantities of work to be performed, and concluded that we are prepared and willing to commit all the resources necessary to perform our services. We believe that our experience will allow us the opportunity to provide a well-rounded option for your landscape and general maintenance management program needs. Respectfully, Joel lbarra Presid lee(909)473-9066 Joel@iolandempirelandscape.com Cell Phone Number: (951)538-7574 2014-408 Quahfic bons Licensed C-27, C619, D49 Contractor-802299 Licensed Pest Control Operator Licensed Pest Control Applicator Residential and Industrial Electricity Certificate Reclaimed Water Certificate Certified Arborist- WE- 9350A OSHA Compliant State and Federal Labor Law Compliant 2014-408 References QV of Riverside Parks&Recreation 3936 Chestnut Street Riverside CA 92501 Office: 951-351-6250 Contact: Park Superintendent—Sonya Baca Chavarria(951-826-2000) Project:Annual Landscape Maintenance Services at various locations including Medians,Parkways,Slopes;Maintaining;Turf,Planters,Fertilizing,Weed Control, Vines,Pest Control,Irrigation,Tree Care Bid#6236 Contract Estimated Amount$377,424.00 Yr. P„acific Communities Builder.Inc. 1000 Dove Street, Ste. 100 Newport Beach,California 92660 Phone: 949-660-8988 Contact:Jaime Bedolla—Purchasing(Multiple active subdivisions) Projects: Monthly Landscaping Maintenance for various owned properties and Landscaping Construction Projects upon Request and approval. Project Total Yearly Cost$105,681.00 City of InWe ood One Manchester Blvd Inglewood, CA 90302 Phone: 310-412-5429 Contact: Supervisor Juan Mata(310-743-7314) Projects. Landscape and general maintanancc services Project Total Yearly Cost 5345,000.00 2014-408 City of.Riverside Public Works Division 1900 Main Street Riverside,CA 92501 Phone: 951-351-6112 Contact: City Landscape Inspectors-Robert Filiar(951-712-4365), Projects: Landscape and general Maintenance Services for Downtown Area Parking Lots. (Request for proposal)including Planter,Pot,Color,Turf,Pressure Wash,Hand Watering,Pest Control,Irrigation Maintenance,Tree Care,Daily Trash Removal, Fertilizing,Weed Control Project Total Yearly Cost$418,912.00 Cky 9_f Saa Bernardino 300 N."D"Street San Bernardino CA 92418 Office:909-384-5233 Contact: City Landscape Inspector-Willie Brigham Project:Landscape district maintenance services of slope,open park space and parkways including ground covers, shrubs,trees,irrigation,trash and debris,weed control, fertilizations Contract Estimated Yearly Amount$216,000.00 2014-408 RFQ F-14-31 Parks Mainftmce Se"kW9 City of San Bernardino Technical Specifications RFP F44-39 Parks Maintenance Services NOTICE. "SPE Ifi AL INSTRUCTIONS TO THE BIDDER" The Parks, Recreation, and Community Services Department(through the City of San Bernardino) is requesting proposals (hereinafter"RFP")for the maintenance of the City of San Bernardino's(hereinafter"CITY") North, Central, and South park sites. The CITY is interested in the most qualified CONTRACTOR with experience in providing large-sole maintenance services. Through a competitive selection and bid based procurement process, the CITY will enter into an agreement with the best qualified and most responsive CONTRACTOR (s). The CONTRACTOR is expected to provide all staff,tools, materials, and equipment deemed necessary to properly maintain all park sites.The CONTRACTOR is responsible for the removal and disposal of all replaced items,debris, and other items used during maintenance. The CITY will not incur any financial obligation regarding costs incurred as a. result of preparation, submission,and/or acceptance of a proposal. Through submission of this RFP, the CONTRACTOR agrees to all costs incurred in preparing, submitting and/or accepting a proposal. The CONTRACTOR has the option to submit a proposal (s) for all park sites (North Central, and South), a combination of park sites (i.e., North and South park sites only) or a particular park site (i.e., Central Sites only). Services. Bidder shall respond to all statements provided In the left-hand column. If there is an exception, Bidder shall respond in the right-hand column with a brief reason for exception to the requirement(s). Otherwise,state "Acceptable" if requirements are agreeable as specified in the left-hand column. Equipment, Bidder shell respond to all statements provided in the left-hand column Indicating specific size, make and/or model of all components when not exactly specified. State "As Specified" if the item Is exactly specified in the left-hand column. 21 2014-408 RFQ F-19.31 parks Mainkaftct sem as COMPLETE RIGHT HANQ COLUMN WILL I IDATE BID CATEGORY 1 ACCEPTABLE AS SPECIFIED 1. Scone of Work The scope of work provided applies to all proposed park sites such Acceptable as: North Central, and South ark sites. 11. WQSCIIIDULE The CONTRACTOR shall perform all maintenance services during normal working hours. Normal working hours are considered Monday through Friday from 7:00 a.m. to 5:00 p.m. At the discretion of the Parks, Recreation, and Community Services Director or his designee, the CONTRACTOR may perform maintenance services at other hours. The CONTRACTOR shall provide a routine work schedule in order to perform the request provided In this RFP. A copy of the schedule Acceptable be provided to the Parks, Recreation, and Community Services Director or his designee prior to the performance of any work. Changes in the work schedule should be provided in writing. The CONTRACTOR is responsible for immediately Informing the Parks, Recreation and Community Services Director or his designee, of any work schedule changes. The CONTRACTOR shall conduct maintenance services at all times in a manner which does not disturb constituents visiting the park facilities or normal pedestrian traffic. Ill. LOC&WN Please see Exhibit 6—North Park Sites Acceptable Please see Exhibit C—Central Park Sites Please see Exhibit D—South Park Sites IV. Bidder's Conference A bidder's conference will be scheduled on Tuesday, April 14, 2014 at 10:00 am. at City Hall 0 Floor Finance Dept., 300 North "D" Street, San Bemardino, CA 82418. Attendance Is mandatory. All CONTRACTORS are encouraged to submit questions In writing during the bidder's conference. Acceptable At the CITY's discretion, additional addenda within the RFP may occur prior to or after the conference. If additional information Is included, addenda will be posted on the CITY's website on April 22, 2014. 22 2014-408 RFQ F-14-3i Parks M aintww=Services The CITY will allow CONTRACTORS to submit questions regarding the RFP. All questions must be addressed to Vanessa Sanchez and submitted via email (sanchez vaCsbcity.org) no later than Thursday, April 17, 2014 at 3:00 p.m. The subject line of the email should read as follows: "INQUIRY regarding RFP F-1431 -- Parks Maintenance Services.' Acceptable All answers to inquiries submitted prior to and after the conference will be posted on the City's website (http:/1www.sbclty.org) by 6:00 pm, on Tuesday, April 22, 2014. There will be no further submission of questions and answers after ril 22 2014. V. Proomal Dosc�on A detailed description of the proposal shall include, but is not limited to the following Inforrrartion: A. Brief overview of the business (include office location [s], number of employees, number of supervisors, etc.); B. Services offered; C. Proof of Contractor's State License (C-27) and CITY business license D. References-CONTRACTOR shall provide 3 references from companies, individuals, or agencies that have used services within the last 2 years. Please provide contact Information such as:full name,title(if applicable), address, and phone number, E. A detailed statement explaining the CONTRACTOR'S understanding of the CITY's needs; F. A detailed statement explaining how the CONTRACTOR plans to fulfill the CITY'sE needs based upon the request provided within the RFP; G. Narrative of proposed day to day operations. Please provide a detailed plan of activities (work, schedule, time needed to complete project, percentage of time allocated to perform Acceptable specific duties, etc.); H. An explanation of constraints (if applicable); 1. A statement clearly indicating the CONTRACTOR has no current or potential commitments that may adversely affect the CONTRACTOR's assets, line (s) of credit, guarantor letters, and/or ability to adhere to the terms of agreement with the CITY; J. Disclosure indicating no use of a subcontractor(s); K. Prof of general liability insurance of one million dollars ($1,000,000) or more; L. Prevailing wage estimate with certified payroll form;and M. All employees must wear standard professional uniforms which clearly identifying the name of the CONTRACTOR. 23 2014-408 RFQ E-14.31 PWIM MakftmW Sam= Proposals Deadline: April 28, 2014. All proposals shall: be Acceptable submitted and postmarked no later than the date provided. Vi. Personnel A. Supervisor CONTRACTOR shall provide and require competent supervisors to be present on job sites at all tines while work is performed. Supervisors must possess adequate technical background, preferably with formal education in ornamental horticultural. B. Other Personnel CONTRACTOR shall provide sufficient personnel with full capability Acceptable of completing all tasks promptly and on-tune. All work required under this contract should be completed during the regular and prescribed hours mutually agreed by both Parties. All personnel shall be physically able to perform assigned work. All personnel shall be United States citizens or legal residents. CONTRACTOR and other personnel shall exhibit professional and proper conduct at all times. Personnel shall cause the least possible anno nce to the public. VII. COSTS The CONTRACTOR is required to provide a complete and accurate quote for services. Quotes shall include full compensation for all labor (prevailing wage included), landscape maintenance, tools, Acceptable equipment, and materials. No Additional oompensation will be allowed. The quote provided shall be binding for one-hundred twenty (120) days. Payment for services shall be paid at the proposed/negotated bid price. Vlll. LENGTH OF CONTRACT The length of this contract shall be for one (1) year with the Acceptable possibilityof two Q one year extension (s). 24 2014-408 RFQ F-14-31 Parke Maivwowe Services IX. LIICCENjES, PERMIT,AND I,ItI Lt�CE A. License(s) The CONTRACTOR must provide proof of valid licenses including: 1. C-27: Landscaping Contractor license; 2. CITY business license permits; and 3. Any other approvals legally required to provide the proposed services. All licenses shall be valid and active throughout the tenure of this contract. Acceptable B. Insurance The CONTRACTOR is required to provide proof of general liability Insurance of one million dollars ($1,000,000)or more. The CITY reserves the right to conduct reasonable inquiries regarding the validity of information submitted by the CONTRACTOR. X. RrP SERVICE AGREEMENT aCQUIREMEWT Upon acceptance of the RFP, the CONTRACTOR will be required to sign and agree to terms and conditions provided within the VENDOR SERVICE AGREEMENT. The final VENDOR SERVICE AGREEMENT pertaining to this RFP will provide specific Information such as: Date of Agreement, Acceptable CONTRACTOR Name (s), Compensation and Expenses, Terms/Termination, etc. Terms and conditions included in the VENDOR SERVICE AGREEMENT are not subject to negotiation. The agreement is sub ect to approval by the City Attorne . XI. RESpo�TIME The CONTRACTOR shall provide a call service on a 24-hoar, 7 day a week basis. A response time to an emergency or inquiry should be within one hour and not more than two hours. Acceptable If the CONTRACTOR is unable to respond to an emergency call, the Parks, Recreation and Community Services Director or his designee, should be notified immediately. 25 2014-408 RFQ F-14-31 Parks WnbWmm$erAMS X11. Wo&Madifigdons$Insiawflon During the course of this agreement new or existing landscape areas may be added or omitted. CONTRACTOR shall be given a fifteen (15) day written notice regarding an addition or omission of landscaped areas. The CONTRACTOR and Parks, Recreation and Community Services Director or his designee shall be present during inspection of all park site locations prior to acceptance of new landscaped areas. Payment for maintenance of additional landscaped areas shall Acceptable be based upon the contract monthly unit price Additional work may include, but is not limited to the following: a. Replacement of materials due to failures beyond CONTRACTOR's control; b. Replacement of worn, damaged, vandalized, or stolen sprinkler heads, valves, quick couplers,etc.; c. Additional treatment required for planting or soil amendment as not clearly set forth in this specification; d. New planting or other Installations and special services; e. Soil or plant testing; f. Remedial landscaping ; and Repairs or replacements due to vandalism. X111. CONTRACTOR NO011:0IMPL_ Should the Parks, Recreation and Community Services Director or his designee, recognize any deficiencies in the performance of this agreement; a written notice stating deficiencies will be provided. Deficiencies shall be corrected and completed within the timeframe specifod. If the CONTRACTOR fails to correct deficiencies within the Acceptable stated time frame, the Parks, Recreation and Community Services Director or his designee will have just cause to: a. Deduct from the CONTRACTOR's payment the amount necessary to correct the deficiency; b. Withhold or deduct a partial payment; and/or c. Terminate the contract and award to second bidder. 26 2014-408 Completed Operations: (Qity of Riverside Parks&Recreation 3936 Chestnut Street Riverside CA 92501 Office:951-351-6250 Contact:Park Superintendent Sonya Baca Chavarria(951-826-2000) Project:Annual Landscape Maintenance Services at various locations including Medians,Parkways,Slopes;Maintaining;Turf,Planters,Fertilizing,Weed Control, Vines,Pest Control,Irrigation,Tree Care Contract Estimated Amount$377,424.00 Yr. 100%Completion as of December 31,2008. City of Riverside Public Works Division 1900 Main Street Riverside,CA 92501 Phone: 951-351-6112 Contact: City Landscape Inspectors-Robert Filiar(951-712-4365), Projects: Landscape and general Maintenance Services for Downtown Area(Request for proposal)including Planter,Pot,Color,Turf,Pressure Wash,Hand Watering,Pest Control,Irrigation Maintenance,Tree Care,Daily Trash Removal,Fertilizing,Weed Control Contract Estimated Amount S 690,000.00 Yr. 1006/6 Completion as of December 30,2008. City of San Dernardino 300 N. "D"Street San Bernardino CA 92418 Office: 909-384-5233 Contact: City Landscape Inspector—Willie Brigharn Project:Landscape district maintenance services of slope,open park space and parkways including ground covers,shrubs,trees,irrigation,trash and debris,weed control, fertilizations Contract Estimated Yearly Amount$216,000.00 100%Completion as of June 30,2011. 2014-408 City of V ictorville 14343 Civic Drive P.O.Box 5001 Victorville CA 92393-5001 Phone:(760)955-5000 Contact: Ro Ratliff(760)628-7722 Project: Landscape Maintenance Services Contract Estimated Yearly Amount$264,600.00 QV of 1uv_grside Public Utilities Water F. aneerina 3750 University Ave. 3rd Floor Riverside,CA 92501 Office:951-826-2253 Contact:Joe Solano 951-826-5258 Project: Landscape Maintenance Services Contract Estimated Yearly Cost$195,000.00 2014-408 Personnel Qualification President Joel Marra- Responsibilities: Over sees company operations,signs contracts and proposals and meets with clients for work progress and new projects. Mr. Ibarra holds the company C27,C61,D49,&Pest Control Business License. Has over 23 years of office and field experience. Geoff Rutherford—Business Manager Responsibilities:Landscape Maintenance Division Manager,preparation and delivery of bids and proposals,meets with clients for work progress and new projects. Has been with the company for 14 years and has 24 years of experience working in the Municipality field. Nick Alvarado Nick holds a QAL License Categories B-C and is a Certified Arborist. Has over 20 years of field and office experience including supervising many Municipalities. Guillermo Perez—Supervisor Responsibilities: Oversees the day to day operations in the field,meets with the City Inspectors and Supervisors for work progress schedules and projects. He is certified in Reclaimed Water Management. Experience! Guillermo has 10 years of hands on field experience and 5 years of supervisor experience,supervises up to 25 employees. Guillermo is bilingual and has a dedicated,very reliable track record of responsibility he has been with the company 10 years. 2014-408 Irrigation Technician-Miguel Ibarra-Supervisor Responsibilities:Repair,maintain,program and operate all the irrigation systems,works along with other maintenance workers on the daily maintenance tasks. He is certified in Reclaimed Water Management. Experience:Miguel is bilingual,has 10 years of field experience as Supervisor and Irrigation Technician,and supervises up to 20 maintenance workers. He has been with the company for 12 years. Maintenance Crew Members-It is our intent to Hire City of San Bernardino area residents and preexisting maintenance personnel to perform all of the routine and specialty tasks in the contract specifications listed by the RFQ F-14-31. 2014-408 Customer and Ouality Service Procedures Inland Empire Landscape Inc.takes a practical,customer-focused approach to deliver landscape maintenance services. Satisfying customers is Inland Empire Landscape Inc. number one priority. We have high standards in improving the way we create and deliver upon client expectations. Inland Empire Landscape provides incentives,trains,and empowers local managers and supervisors to make decisions necessary to service and completely satisfy our customers. We strive to fully understand the needs of our customers and to address those needs with a high personal level of service. Inland Empire Landscape leverages its scale and expertise to minimise labor and material expenses,providing savings to its customers. Inland Empire Landscape has unraveled reputation in the private and public sector working successfully with;developers,builders,property managers, and owners to beautify the Inland Empire area and surrounding cities. 2014-408 RFQ F-14-31 Parks MainWomm Services PRICE FORMS REQUEST FOR QUOTES: RFQ F-14-31 DESCRIPTION OF RFQ: Parks Maintenance $,eiviem COMPANY NAME: Inland Empire Landscape, Inc. ADDRESS: 2456 Kern St. San Bernardino, CA 92407 PRINT NAME OF AUTHORIZED REPRESENTATIVE Joel lbarre-President SIGNATURE Maintenance of the City of ernardino's North Park Sites Exhibit 8 Monthly Item Name of Park Park Address Park Price � Acre 1 Al Guhin Park 3650 Little League Drive 8.0 $ 1,51 .00 per month 2 Blair Park 1466 W.Marshall Blvd. 34.0 $ 3,468.00 per month 3 Freddie Spellacy Park Ash&North Park Blvd. 1.5 $ 153.00 per month 4 Harrison Canyon Park 39 and Golden 6.0 $ 612,00 per month 5 Horine Park 3145 Leroy and 3150 Waterman Ave. 5.67 $ 578.00 per month 6 Hudson Park 4365 Park Drive 10.1 $ 1,530.00 per month 7 Jack Relly Park Norma Lane&Stephanie 0.25 $ 26.00 per month 8 Uttiefleld/Shultis Park Buckboard and Kendal Way 15.0 $ 1,$30.00 per month 9 Newberry Park 560 Hill Drive 1.53 $ 956.00 per month 10 Newmark Field 3890 Pershing(39th&Severence) 5.02 $ 512.00 per month 11 Ronald Reagan Park Irvington&Chestnut 4.0 $ 408.00 per month 12 Rowe Library 108 E. Marshall 0.5 $ 151.00 per month 13 Tom Gould Park 240 W.40th Street .51 $ 52,00 per month 14 Tom Minor Park Irvington&Palm 5.0 540,00 per month 15 Wildwood Park 536 E.40th Street 24.2 $ 2,868.00 per month 16 Hampshire Greenbelt 1167 E.40th Street 3.0 $ 306.00 per month TOTAL, $ 14,676.00 per nth 28 2014-408 RFQ F-14.31 Parks Mainwanee Services Trash Service of the City of San Bernardino's North Park Sites Daily Item Name of Park Park Addroas park Chu" # Aq'OW 1 Al Guhin Park 3650 Little League Drive 8.0 $ 26.00 per day 2 Blair Paris 1466 W.Marshall Blvd. 34.0 $ 85.00 per day 3 Freddie Spellacy Park Ash&North Park Blvd. 1.5 $ 20.00 per day 4 Harrison Canyon Park 39 and Golden 6.0 $ 25.00 per day 5 Horine Park 3145 Leroy and 3150 Waterman Ave. 5.67 $ 25.00 per day 6 Hudson Park 4365 Park Drive 10.1 $ 30.00 per day 7 Jack Reily Park Norma Lane&Stephanie 0.25 $ 20.00 Per day 8 Littlefield/Shultis Park Buckboard and Kendal Way 15.0 $ 40.00 per day 9 Newberry Park 560 Hill Drive 1.53 $ 20.00 per day 10 Newmark Field 3890 Pershing(39th&Severence) 5.02 $ 25.00 per day 11 Ronald Reagan Park Irvington&Chestnut 4.0 $ 25.00 per day 12 Rowe Library 108 E.Marshall 0.5 $ 20.00 per day 13 Tom Gould Park 240 W.40th Street .51 $ 20.00 per day 14 Tom Minor Park Irvington&Palm 5.0 $ 25.00 per day 15 Wlldwood Park 536 E.40th Street 24.2 $ 70.00 per day 16 Hampshire Greenbelt 1167 E.40th Street 3.0 $ 25.00 per day TOTAL: S 500.00 31 2014-408 RFQ F-14-31 Packs Mainrou"A t S"Vic" Restroom Maintenance Service of the City of San Bernardino's North Park Sites Monthly Item Name of Park Park Address Park Charge i1 Acxea e 1 Al Guhln Park 3650 tittle League Drive 8.0 $ 520.00 per month 2 Blair Park 1466 W.Marshall Blvd. 34.0 $ 2,000 00 Per month 3 Freddie Spellacy Park Ash&North Park Blvd. 1.5 $ 520.00 per month 4' Harrison Canyon Park 39 and Golden 6.0 $ 0 per month 5 Horine Park 3145 Leroy and 3150 Waterman Ave. 5.67 $ 520.00 per month 6 Hudson Park 4365 Park Drive 10.1 $ 520.00 per month 7 Jack Reily Park Norma Lane&Stephanie 0.25 $ 0 per month 8 Littlefield/Shultls Park Buckboard and Kendal Way 15.0 $ 620.00 per month 9 Newberry Park 560 Hilt Drive 1.53 $ 0 per month 10 Newmark Field 3890 Pershing(39th&Severence) 5.02 $ 0 per month 11 Ronald Reagan Park Irvington&Chestnut 4.0 $ 0 per month 12 Bowe Library 108 E.Marshall 0.5 $ 0 per month 13 Tom Gould Park 240 W.40th Street .51 $ 0 per month 14 Tom Minor Park Irvington&Palm 5.0 $ 0 per month 15 Wiklwood Park 536 E.40th Street 24.2 $ 2,600.00 per month 16 Hampshire Greenbelt 1167 E.40th Street 3.0 $ 0 per month TOTAL: $ 7,200.00 36 2014-408 Work Plan(North Areal President-As needed Strategic planning for special projects. Project Manager-As needed Responsibilities:Site inspections,meeting with inspector,implementation of schedules and oversees supervisor and plans renovations. Supervisor(20 Hours/Monday-Friday) Responsibilities:Site inspections,meet with inspectors,oversees foreman,renovations and specialty operations. Irrigation Technicians(1-40 Hours/Monday-Friday) Responsibilities: Specialty irrigation repairs,main lines and trouble shooting. Foremen(1.5-60 Hours/Monday-Friday) Responsibilities:Oversees crew and site operations Maintenance Personnel(4- 160 Hours/Monday-Friday) Responsibilities:All daily tasks outlined in specifications to included litter pickup. Pesticide Technician(1- 16 Hours/Monday—Friday) Responsibilities: Responsible for applying pesticides,herbicides and pest control.Chemical and fertilizer applicator. Restroom/Trash(3.5- 140 Hours/Monday-Friday) Responsibilities:Daily tasks include opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters.Pick up trash barrels and litter from City parks and facilities. Restrooml Trash Weekend Services(3.5-56 Hours for Saturday&Sunday) Responsibilities:Opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters.Pick up trash barrels and litter from City parks. 2014-408 RFQ F-14-31 Packs Maint=mce 5mk= Restroom Maintenance Service of the City of San Berriardino's Central Park Sites karts Park Monthly # Nam of Parts Park Addrou 8gM Charp 1 Anne Shirrells 7367 N.California Street 12.0 $ 1,020.00 per month 2 belmann Heights Park 2969 N.Flores Street 19.7 $ 520.00 per month 3 Encanto Park 1180 W.9th Street 8.9 $ 520.E per month 4 Guadalupe Field 780 Roberds Ave. 2.25 $ 520.00 per month S Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $ 520.00 per month 6 Ninth Street Park 2931 Garner Ave. 3.62 $ 520.00 per month 7 Perris Hill Paris 607-1135 E.Highland Ave. 64.4 $ ZOW.00 per month 8 Perris Hill Senior Center 780 W.21st Street 1.0 $ 0 per month 9 Speicher Park 1535 N.Arden Ave. 28.0 $ 520.00 per month 10 Campo Santo Memorial Park 2651"D"Street 5.5 $ 0 per month 11 Boys&Girls Club 1180 9th Street 3.0 $ 0 per month Total $ 5,200.00 35 2014-408 KFQ r-14-31 Packs Maimonance Service$ Trash Service of the City of San Bernardino's Central Paris Sites (tern Park Daily # Name of Park Park Address &nfte Chary 1 Anne Shirrells 1367 N.California Street 12.0 $ 40.()o perday 2 Delmann Heights Park 2969 N,Flores Street 19.7 $ 70.00 per day 3 Encento Park 1180 W.9th Street 8.9 $ 35.00 per day 4 Guadalupe Field 780 Roberds Ave. 2.25 $ 20.00 per day 5 Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $ 20.00 per day 6 Ninth Street Park 2931 Garner Ave. 3.62 $ 25.00 per day 7 Perris Hill Park 607-1135 E.Highland Ave. 64.4 $ 230.00 per day 8 Perris Hill Senior Center 780 W.21st Street 1.0 $ 15.00 per day 9 Speicher Park 1535 N.Arden Ave. 28.0 $ 100 00 per day 10 Campo Santo Memorial Park 2651"D"Street 5.5 $ 30.00 per day 11 Boys&Girls Club 1180 9th Street 3.0 $ 1500 per day Total $ 600.00 �n 32 2014-408 RFQ F•14-31 Panics Maim oft Services Maintenance of the City of San Bernardino's Central Park Sites Exhibit C Item Park Monthly # Name of Park Park Addren Acreage Charge 1 Anne Shlrrells 1367 N.California Street 12,0 $ 1,250.00 per month 2 Delmann Heights Park 2969 N.Flores Street 19.7 $ 2,200.00 per month 3 Encento Park 1190 W.9th Street 8.9 $ 908.00 per month 4 Guadalupe Field 780 Roberds Ave. 2.25 $ 250.00 per month 5 Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $ 250.00 per month 6 Ninth Street Park 2931 Garner Ave. 3.62 $ 369.00 per month 7 Perris Hill Park 607-1135 E.Highland Ave. 64.4 $ 7,568 00 per month 8 Perris HIII Senior Center 780 W.21st Street 1.0 $ 300.00 per month 9 Speicher Park 1535 N.Arden Ave. 28.0 $ 2,$56 00 per month 10 Campo Santo Memorial Paris 2651"D"Street 5.5 $ 800.00 per month 11 Boys&Girls Club 1180 9th Street 3.0 $ 320.00 per month Total $ 17,171.00 per month 29 2014-408 Work Plan Wentmi Aren) President-As needed Strategic planning for special projects. Project Manager-As needed Responsibilities:Site inspections,meeting with inspector,implementation of schedules and oversees supervisor and plans renovations. Supervisor(1-20 Hours/Monday-Friday) Responsibilities: Site inspections,meet with inspectors,oversees foremen,renovations and specialty operations. lrnigation Technicians(1-32 Hours/Monday-Friday) Responsibilities: Specialty irrigation repairs,main lines and trouble shooting. Foremen(1.5-60 Hours/Monday-Friday) Responsibilities:Oversees crew and site operations Maintenance Personnel(4- 160 Hours/Monday.Friday) Responsibilities:All daily tasks outlined in specifications to included litter pickup. Pesticide Technician(1- 16 Hours/Monday-Friday) Responsibilities:Responsible for applying pesticides,herbicides and pest control.Chemical and fertilizer applicator. Restroom/Trash(3.5- 140 Hours/Monday-Friday) Responsibilities:Daily tasks include opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters. Pick up trash barrels and litter from City parks and facilities. Restroom/Trash Weekend Services(3.5-56 Hours for Saturday&Sunday) Responsibilities:Opening and closing of restrooms.Maintain,pressure wasb restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters.Pick up trash barrels and litter from City parks. 2014-408 RFQ F-14-31 Parks Wnte=oe SW*ft Maintenance of the City of San Bernardino's South Park Sites Exhibit D item Park Monthly N Nam of Park Park Address Acreage Chaw 1 City Hall 300 North"D"Street O.S $ 400.00 Per month 2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $ 950.00 per month 3 Court Street Square 457 Court Street 0.5 $ 3W.00 per month 4 Fifth Street Senior Center 600 W.5th Street 0.5 $ 375.00 per month 5 La Plaza Park 685 Mt.Vernon Ave. 2.04 $ 208.00 per month 6 Lytle Creek Park 380 South"K"Street 17.9 $ 1,826.00 per month 7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 500,00 per month 8 Meadowbrook Park 2nd Street&Sierra Way 14.12 $ 1,440.00 per month 9 MIN Park 503 E.Central Ave. 2.0 $ 204.00 per month 10 Nicholson Park 2750 2nd Street 9.52 $ 970.00 per month 11 Nunez Park 1717 W.5th Street 22.04 $ 2,248.00 per month 12 Palm Field 888 E.6th Street 22.3 $ 1,825 00 per month 13 Pioneer Park/Feidheym Library 565"F"Street 5.0 $ 810.00 per month 14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ 3,350.00 per month 15 Seccombe Lake Park 160 E.5th Street 44.0 $ 4,488.00 per month 16 Villasenor Library 525 North Mt.Vernon Ave. 0.5 $ 15000 permonth 17 Parking Structure&Annex 260 North"D"Street .5 $ 500.00 per month 18 Norton Gym/Ballroom 1554 Art Townsend Drive 3.8 $ 489,00 per month Total $ 21,093.00per month 30 2014-408 RFQ F-1431 Parks Maintmance S"vk= Trash Service of the City of San Bernardino's South Park Sites item Park Daily # Name of Park Park Address Acreage Charge► 1 City Hall 300 North"D"Street 0.5 $ 1500 per day 2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $ 25.00 per day 3 Court Street Square 457 Court Street 0.5 $ 20.00 per day 4 Fifth Street Senior Center 600 W.5th Street 0.5 $ 13.00 per day 5 La.Plaza Park 685 Mt.Vernon Ave. 2.04 $ 25.00 per day 6 Lytle Creek Park 380 South"K"Street 17.9 $ 50.00 per day 7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 25.00 per day 8 Meadowbrook Park 2nd Street&Sierra Way 14.12 $ 60.00 per day 9 Mill Park 503 E.Central Ave. 2.0 $ 20.00 per day 10 Nicholson Park 2750 2nd Street 9.52 $ 40.00 per day 11 Nunez Park 1717 W. 5th Street 22.04 $ 50.00 perday 12 Palm Field 888 E.6th Street 22.3 $ 50.00 per day 13 Pioneer Park/Feldheym Library 565"F"Street 5.0 $ 45.00 Per day 14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ Moo per day 15 Seccombe Lake Park 160 E.5th Street 44.0 $ 150.00 per day 16 Viilasenor Library 525 North Mt.Vernon Ave. 0.5 $ 2().00 per day 17 Parking Structure&Annex 260 North"D"Street .5 $ 25.00 per day 18 Norton Gym/Ballroom 1554 Art Townsend Drive 3.8 $ 25.00 per day Total $ 700.00 j t,20d' Ftv- w.,o . 33 2014-408 RFQ F-W31 Puke MeinreeNM Services Restroom Maintenance Service of the City of San Bernardino's South Park Sites Item Park Monthly # Name of Park Park Addren Acreage Charge 1 City Hall 300 North"D"Street 0.5 $ 0 per month 2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $ 520.00 per month 3 Court Street Square 457 Court Street 0.5 $ 520.00 per month 4 Fifth Street Senior Center 600 W.Sth Street 0.5 $ 0 per month 5 La Plaza Park 685 Mt.Vernon Ave. 2.04 $ 520.00 per month 6 Lytle Creek Park 380 South"K"Street 17.9 $ .52().00 per month 7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 0 per month 8 Meadowbrook Park 2nd Street&Sierra Way 14.12 $ 520 00per month 9 Mill Park 503 E.Central Ave. 2.0 $ 0 per month 10 Nicholson Park 2750 2nd Street 9.52 $ 520.00per month 11 Nunez Park 1717 W.5th Street 22.04 $ 1,020.00er month 12 Palm Field 888 E.6th Street 22.3 $ 520 00permonth 13 Pioneer Park/Feldheym Library 565"F"Street 5.0 $ 0 per month 14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ 520.00 per month 15 Seceombe Lake Park 260 E.5th Street 44.0 $ 2,499 00per month 16 Villasenor Library 525 North Mt.Vernon Ave. 0.S $ 0 per month 17 Parking Structure&Annex 260 North"D"Street .5 $ 0 per month 18 Norton Gym/Ballroom 1554 Art Townsend Drive 3.8 $ 0 per month Tots! $ 7,679.00 34 2014-408 Work Fign(South ,Area) President-As needed Strategic planning for special projects. Project Manager-As needed Responsibilities: Site inspections,meeting with inspector,implementation of schedules and oversees supervisor and plans renovations. Supervisor(20 Hours/Monday.Friday) Responsibilities: Site inspections,meet with inspectors,oversees foreman,renovations and specialty operations. Irrigation Technicians(1-40 Hours/Monday-Friday) Responsibilities: Specialty irrigation repairs,main lines and trouble shooting. Foremen(2-80 Hours/Monday-Friday) Responsibilities:Oversees crew and site operations Maintenance Personnel(4- 160 Hours/Monday-Friday) Responsibilities:All daily tasks outlined in specifications to included litter pickup. Pesticide Technician(1- 16 Hours/Monday—Friday) Responsibilities.Responsible for applying pesticides,herbicides and pest control.Chemical and fertilizer applicator. Restroom/Trash(3.5-140 Hours/Monday-Friday) Responsibilities: Daily tasks include opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters. Pick up trash barrels and lifter from City parks and facilities. Restroom/Trash Weekend Services(3.5-56 Hours for Saturday&Sunday) Responsibilities:Opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters.Pick up trash barrels and litter from City parks. 2014-408 RVQ F-14-31 Parks m9antmaadc scrvicct Equipment Rates for Maintenance of the City of San Bernardino's Park Sites and Amenities Item Equipment Hourly Rate Explanation No. 1. Trucks $35.00 For extra work requested by the Ors m n mu 2. 580 Hustler Mower 3. Power Hedge Trimmer $18.75 4, Back Pack Power Blower $18.75 S. Power Edger $18.75 b. Pressure Washer $18.76 7. n Deere Mower $30.00 8. 60"Ex Mark Mower $30.00 g. 40"Ex Mark Mower $30.00 10 Power Weeid Eator $18.75 oto er ine $18.75 Back-Flo-9 Tractor $75.00 Flail Mower .7'rincher $45. Stump Grinder Concrete Mixer $25.00 Total $475.50 Labor Rates for Maintenance of the City of San Bernardino's Park Sites and Amenities Item Labor Gassific atlon Hourly Rate Explanation No. 1 Laborer $25.00 Maintenance Worker 2, Irrigation Technician 35.00 Irrigation Specialist 3. Conatruction/Operator $45.00 Cement-Mansory-Playground Equipment 4, Fore man $40.00 Dir6ft Crew at mes S. Supervisor $45.00 Supervise Call b. 7. S. 9. 10. Total $190.00 34 2014-408 RFQ F-14.31 Parks Mainmmm Services Percentage Mark up of Materials&Supplies for Maintenance of ft City of San Bernardino's Park Sites and Amenities Item Materiel&Suppilet; pMark� E"p Im 1. Meteriel 1546 PiWt Markup W Material 2. 3. 4. S. 6. 7. 8. 9. 10. Total ANNUAL PURGE,ORDER Effective on or about July 1, 2014 through June 30, 2015 plus two (2) one-year renewal options, for City's requirements. QDtion year one, it exercised, shall be effective July 1, 2015 through June 30, 2016. Option year two. I exercised, shall be effective July 1, 2016 through June 30, 2017. Actual option year pricing shall be negotiated with the sucxssful Bidder(*) prior to exercising of any given option year. Option years shall became effective only upon issuanoa by the City of a duly authorized Purchase Order. Are there any other additional or Incidental costs, which will be required by your firm in order to meet the requirements of the Technical Specifications? Yes ! Na (circle one). If you answered "Yes", please provide detail of said additional costs: NO 35 2014-408 OQ x•14.31 Parks Mainmenee Service+ AUTHORIZED SIGNATURE: PRINT SIGNER'S NAME&TITLE: Joel lbamF� President DATE SIGNED: 2-0/ inland re Landscape, Inc. COMPANY NAME &ADDRESS: 2456 Kern St. San Bernardino, CA 92407 PHONE: (909473-9066 FAX: (909)473-9040 EMAIL: Ioel2intandempirelandsmoo.com IF SUBMITTING A"NO BID", PLEASE STATE REQSON(S) BELOW: 37 2014-408 RFQ F-1431 Profs Mainta mce Services Please indicate any elements of the Technical Specifications that cannot be met by your firm: We can most all elements of the Technical Specifications for RFQ F-1431. Have you included in your bid all informational items and forms as requested? Yes 1 Np (circle one). If you answered"No", please explain: Yes This offer shall remain firm for 120 days from RFQ close date. Terms and conditions as set forth in this RFQ apply to this bid. Cash discount allowable: 0% days; unless otherwise stated, payment terms are: Net thirty(30) days. In signing this bid, Bidder warrants that all certifications and documents requested herein are attached and properly completed and signed. From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all Addenda to this RFQ received by your firm, and the date said Addenda was/were received. Verification of Addenda Received: Addenda No: NIA Received on: Addenda No: N/A Received on: Addenda No: N/A Received on: 36 2014-408 1LFQ F-14-31 Parks Maintenwee Services SUBCONTRACTOR'S LIST As required by California State Law, the General Contractor bidding will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work in an amount In excess of one-half of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor falls to specify a subcontractor, or N he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. DIVISION OF NAME OF FIRM OR LOCATION WORK OR CONTRACTOR CITY TRADE NIA Joel Ibarra Print Name Sign" of ffidder Company Name: Inland Empire landscape, Inc. Address: 2456 Kern St. San Bernardino, CA 92407 REJECTION OF BIDS The undersigned agrees that the City of San Bernardino reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do seems to best serve the public interest. 38 2014-408 RFQ F 14-31 Pub mak ttmoc Stry M NON -COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of perjury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F-14-31. Business Name inland Empire Landscape, Inc. Business Address 2456 Kern St. San Bemardino, Ca 92407 Signature of bidder X _,.._.. Place of Residence Subscribed and sw before me this day of , 20 Notary Public In and far the Co my of , State of California. My commission expires: 20 39 2014-408 State of California County of San Bernardino Subscribed and sworn to (or affirmed) before me on this 28th day of April , 20-IL, by Joei_Ibarra proved to me on the basis of satisfactory evidence to be the person(s)who appeared before me, KIMBERLY CQSTAS Commission#1904000 -.►_ Notary Public•California San Bernardino County M Comm,Ex 'res Oct 3,2014 (Seal) Signature 2014-408 2C%INLAND EMPIRE &-m CA LANDSCAPE , INC . 909.473.9086 fax 908.473.9040 Landscape Development & Maintenance ST.uc.802299 Wand Empire Landscape,Inc.will guarantee our propose price.Validity for 150 days as of Monday,April 28,2014 for RFQ F-14-31 Parks Maintenance Services. Sincerely, Joel esident 2014-408 AC's O CERTIFICATE OF LIABILITY INSURANCE °' °°"'�'"' 04!2812014 THIS CERTIFICATE 18 IQBUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLM3L THIS, GER7'11FICATE ODES NOT APFRINATNELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE A"ORM IFY TIE POILICIIIIIS aiMAW. THIS CERTURICATE OF INSURANCE Dols NOT CONSTITUTE A CONTRACT BETWEEN THE IBSUING INWRER(ft AMMIZED REPRIMENTAT V OR PRODWER,AND THE OER111F1CATE HOLDER. IWORTa cerelnawe haldw Is an ADDITIONAL WWRr-D,ow poBCy(Ia)mint be endorsed. If SLOROGATION 15 WAIVED,Subject eo"termer wW condition of the puff,certain poNcles mry r@Wm an wularseumt. A shimmett an tills oerultcom dues not eon W to the e rdflaos hoMw In Nee atsuoh endors *RODUCat 909-824-0293 909-422-1414 ALC Insurance Services 4 1740 E Wav*gton Street Suite C8 Mazona _ C-0111M.96 92324 o • MwNm*D 909-4734066 909-473-9040 NNW A Inland Empire Landscape, Inc, ■: 2456 Kam Street PROMet San Bernardino,CA 92407 MEOW F! COVERAGES CERTIFICATE NUN MR. RBVIMN NVWR: THIS IS TO CERTIFY THAT THE POUCW$OF WWRANCE USTED BELOW HAVE BEEN LSSWO TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVWTHSTANDING ANY REOUIREMENT,TEPA OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO YIRIICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HERON IS SUBJECT TO ALL THE TERMS, EXCLU6 NS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPEofNI RWAM LeMfS oENVALLINOM EACtLOCCURREND „- A K GENERAL L1Ae�lrr© : MW am s BAG-1026313 111208013 114=14 Ply MMAL&ADV IKk Y I AOM E4ILTE SZOMM OWL AGGREGATE LAW APPLES PEk PRODUCTS-COMPIOPAGG ZOM POLICif LOC I AUTOMOMLN IADU,ITY COMMI11)81NGLf WAIT _ ANY auro BODILY KAMY(Pr peroe) 6 ALL"ED AUTO$ BODLY w.wRY(Pw 280ftM) $ SCMPUM AUTOS PROPwff RAMAQG HMS AUTO (pw I NON-OVffiW AUTOG : t LONVULLA UAE OOCLMt rxcm ww CLAMA34AADE AflOREQATM< DMUCTIBL.E wOcoNFartATivII AIO MMFLOYI'M LUA&M ANY AI�T_.tIENIDIEC MVE^ WA SMiHAQCI ENT •„� I ID l..77((GG1I..UWU u F.L.rMAL�•EA lgllf•L�YE i IINRIb0Y11dIM -POLICYLdNT I.$ owRvT*w OF OFOrrATK=1 LOCATNie/VeUiCL=IARdeA AOOND+or,A4#A"w TO MM 806611.NMan tFW w t p�4 Job Description: Landscape Maintenance/Installation Project: CertMcate Holder named as Additional Insured per form CG 2010 07 04 attached. CERTIFICATE HOLDER CANCELLATION City Of San Bernardino SHOULD AMY OF THE AYD'VR MWiN BD POL ICISS W CAI�I.91I 90VM THE MOAT= DATE THEREOF, NOTICE WILL BE M LIVERED IN 300 North D St1 vet, 3rd Flow A=0fWAN06 VWfH THE P0UCY FRa♦ ION*, San Berardino,CA 92418 AUTHORQlD IrrATN6 01OW20 9 ACORD CORPORATI(M. Au dgtft rimed. ACORD 26(20009) The ACORD name era Ingo are nMot r«i megrim of ACORD 2014-408 A©V CERTIFICATE aF UABILITY INSURANCE °0 THIS CERTIFICATE 18 ISSUED AS A MATTER OF INFORMATION ONLY AND NQ tI;IQHTG LIPQi1 THE CiRrIFICATE HOLDER TFNi: CERMcATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE MFORDED BY M'PO S BELOW. T1M8 CERTIFICATE OF INSURANCE DOES NOT COMB TM I UI E A CONTRACT BETWWN T G NSURLRM AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CLRnFIrATE HOLDER subjea 16 MMPORTANT: N tits cWmmmm haidw Is an ADDITIONAL INSURED,dw PONCY(Iss)must be endorsed. N 8UBIWAATION M WANED, the tetnta and e:orAdons 9f"POO".011,01+In paicles may MWAm an a Warsemant. A shtstriM on this Co Meets doss not 0011 r rWO to tots GOFUNG96 Mtidw M Net of such ond222=111 a tgeMMR 909.824.9821 909-4221414 Alfonso c4stas Wr-m 8 9821 808-422-1414 1740 E Washington Street +�coataememmrs_ gent.00m Suite C3 - 4 1tFPanloNrs POW= 909473-9066 909-473-9040 r A Inland Empire Landscape,Inc. 2456 Kern Street ` San Bernardino,CA 82407 " Nale P COVERAGES CERTIFICATE NUMM: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLIa10S OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE M1SURED NAMED AWE FOR THE POLICY PEIVOO INDICATED. NOTVNTHSTANDHNO ANY REOUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT 1M7H RESPECT TO VMi1CH TM CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE.INSURANCE AFFORDED BY THE POLICIES DESCRIED HEREIN IS SUBJECT To ALL THE TERMS, EXCLUSIONS ANO.t'.OhIDClIdN$OF SUCH POLICIES.LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAtAIIS TMOF"OURS La10TK 000tA UAMILIV s,ux,occuRRar� a _ emman INS cOMMERCIAL _ 0CCUR MW Ev ft one i PERKaew.A ADV KAM s eaAt.AQpREGATE a KNILAGGFEGATELWT APPLES Put PROOUCTt-c raoPASa a a PDL1cY Loo Comm eo Ldn a A1ttDMOaIs LIAaluTY r-amim*) AW AUTO eODA.Y INJURY QPW PwW) a ALL MOM AUTOS 8001LY INJURY Ma soaldenq a SfHMULED AUTO$ PParPf"aOIRTYt) Ge a FWDA" a NON-OVSW AUTO$ a UMONAA LIAe OOCUR EACH OCCURti!!Im nn:M UAe CLAW 4VM A(IGAE"M s _ a DEDUCTIBLE s woweltwetoMPStwAT1oN >nre�� AND auPwvNRS ltselurr YIN E.L.EACH AWMMT 1000 000 A 0MC; EXaU,M., ro►A Sol1027 M 07/Q71a0T3 oTW7R0 E4 F-L.nrsEAae.eAelPioYE s1,000,000 N Oe�WNW EL OOdIASE•POLICYUW a 1,000,000 OlaCRIPTiON t>P OPIRAT�ile/LOCAT10r16(VIa I�ou Aezalm 101.AdAIIOeM Reiewls 6e11edAr..N ewe sP.a a ngtdredl Job Description: Landscape Maintenancatinstaiiafion project: CEwnFICATE 1401.0M CANCELUIT hDN City OqT San Bernardino SHOULD ANY OF THE AIIOVE DESealus w VOL M6 0 CANCW=BEFORE THE EXPIRATION DATE THERWF, NOTICE WILL BE =NERD NJ 300 North D Street 3rd Floor ACCORDANCE WRH THE POLICY PROVISIONS. San Bernardino,CA 92418 Aussoaatiro RbPRPAENTATPIti 10884M ACORD CORPORATION. AN rights reserved. ACORD ffi(200lWO) The ACORD name and logo ora ngistnvd ntaeirs of ACORD 2014-408 CERTIFICATE OF LIABILITY INSURANCE °"-M`OM°""""' 84/28/2094 THIS CERTIFICATE IS ISSUED As A(NATTER OF INFORMATION ONLY AND CONKERS NO RICNTS tPON THE CERTIFICATE HIUDER,THIS CERTIFIGATE 130ES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. WRM OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, TH18 CNN*MgCATE OF INSURANCE DOES NOT CONSTITUTE A OONTROWT BETWEEN THE 199UMRi INBURIITitSi AUTNOFMD REPRESENTATIVE OR PRODUCER,AND THE CERTIFMATE NOLDM IMPORTANT; H dw cord loan holder Is an ADDITIONAL INSURED,the polley(fes)must be sndorssd. If SUWWOATION M WANED,sg*d to the IsMIS and oenditlam of dIe P611cy,Ce"Aln Polkiss RIRy require an endorsanwriL A abdarnant on thk CordflC4t9 doss not cantor to the cerWkate holder in lieu of such sndotsom PRODUCER 909.824-9821 909-422-1414 Alfonso Coates Alfonso Costas Insurance Services , 1909-824-9821 :rhr-fall 909.422-1414 1740 B Washington Street Suite C3 ousmat 10 N! ottao{1, 92 24 _ AFParnsua Co+roRA� xNC r INBU O 909-473-9066 909,473-904:0 A!Truck Inland Empire Landscape, Inc. 2456 Kern Street INIMERC: D; 1 San Bernardino,CA 92407 a. INSURER F: ' COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED 13Y PAID CAMS. INS- TYPE OFINSURAAU313 _ -Y { l iR/fiS GE1WF UAMJTY EACHOCCURRENCE S COMMEMAL GENERAL UAWrrY mmmu ISO 6 CLAMa841A0E OCCUR MiE0 W(A wA p!j On"_S -_----- _ .PERSONAL aAOYRa&W :8 _._ GENERALAOGREGATF 6 GWL AGGREGATE LIMrr APPLIES PER' PRODUCTS-COMPIOP AGO 16 __ POLICY—P —_.LAC -S AUTOMOBILE UASIUTY ✓ I CO a SINGLE LIMY 61,000,000 ANY AUTO +" AW.LOWNEDAItTOS 60283072$ _;t?l0812(113 1 12r08/20t4 60p1.YINJUM(Parpaton) 6 �_,6CNF.DUIEDAUT05 A i 600B.YI NJURY(PersmWeng 6 ! ( 6 7/ IRREDAUros , I Y NONa"EDALF'OS i ! 6 LIMSF EU.A LOW OCCUR i EACH OCCURRENCE is EitCES6 LIAQ -aapdg#(apE 1 AGGREGATE is mmDEDUCTI6LE�.. _ w. .• � i 6 RETENTIONI I 6 WORKM COMPENSATION I TUFLIANXI AND EMKOYERS'LIABILITY ANY PROPRIUMMARTNERIEXE"IYE a N/A EL EACH ACCOENT S OFFICERMEMWR EXCLUDED? (ilAndowy In NH) E.L.DISEASE-EA EMIPLONEi$ If .daacnba`Odor 1 OPERATIC E.L.DISEASE-POLICY LIMIT 6 DESCRIPTION DF OPERATK*m!LOCA7ms J YE?kCt.l:B(An=h ACORO 107.AddnionM RamaAa echadula,R Mom gaaca b r"uind) Job Description: Landscape Mai ntenance/Installaflon Project: RFQ F-14-31 CERTIFICATE HOLDER CA "TN City of San BernardinoSMX D ANY Of THE AMA P UCIIIS 110[CANCKLVD fie Finance Dept,/Purchasing Division A THE &MRATION WNC6 ETH T�'HE POLICY PROYNION& WVLL BE OiUV�I IN 300 N"D°Street,3rd Floor San Bernardino,CA 92418 AuTHaaz�REani rTativB ®1988-2006 ACORD WRPORATM. All r%00 mervod. ACORD 25(2009/09) The ACORD name and"o are regiakwed haft Of ACORD 2014-408 Experience Inland Empire Landscape,Inc.has been providing quality landscape services in the Inland Empire area for over 13 years,specializing in large scale municipal maintenance. We install and maintain all phases of landscaping including the installation of a 36 acre passive park for the City of Banning which include; Current Operations: City of Riverside Public Works, Division 1900 Main Street Riverside,CA'92501 Phone:951-351-6112 Contact:City Landscape Inspectors-Robert Filiar(951)712-4365 Project: Landscape Maintenance Services Project: Total Yearly Cost$418,912.00 County of 've Lde Transport i'on Department 4080 Lemon Street Riverside CA 92502 Office: 951-955-6767 Contact:Principal Engineering Technician-Mark P Hughes(951-830-6860) Projects: Monthly Landscaping Maintenance for various Zones within Riverside County and Landscaping Construction Projects upon Request and approval. Project: Total Yearly Cost$189,172.00 City of Rialto 249 South Willow Avenue Rialto, CA Office: 909-820-2525 Contact: Landscape Administrator-Sam Sung(909)820-2525 ext 2303) Project: Landscape and Grounds Annual Maintenance Services Project: Total Yearly Cost$547,600.00 2014-408 City 4,f So Bmardino 300 N.'V'Street San Bcmmdino CA 92418 Office:909-384-5233 Contact: City Landscape Inspector—Willie Brigham Project:Landscape Maintenance Services Project:-Total Yearly Coat$188,400.00 City of wildomar 23873 Clinton Keith Road Suite 201 Wildomar;CA 92595 Phone: 951-677-7751 Contact: Superintendent-Les Chapman(951)990-3600 Project:Landscape Maintenance Services Project:Total Yearly Cost S96,000.00 2014-408 Communication Methods Communication is key to ensure a successful partnership and is our top priority.The following will describe our plan to proactively stay involved and communicate in every possible way. P12iW Insp9tions: Our General Manger of our Landscape Maintenance Division or Area Supervisor will tour property alongside the City Representative to identify new opportunities to address and improvement. Preferred CommwWWon Methods: Our preferred communication methods include: Cellular Phones: Our staff members arc equipped with cellular smart phone allowing us to respond immediately to arising issues. Emails: Smart phones capable of receiving emails,allowing us to respond immediately to arising issues. Fax:During normal business hours which include Monday-Friday 7:00 a.m.-5:00 p.m. (909)473-9040. Landline:During normal business hours which include Monday-Friday 7:00 a.m.-4:30 p.m. (909)473-9066 or(909)887-0782. Emergency(24);lour)Contacts:For emergency purposes,please follow the list as provided.The first call should be made to the General Division Manger, if there is no answer please leave a message and allow 10 minutes for a response. If there is no response within the specified time,please move down the list. General Division Manager Geoff Rutherford 951-538-6406 Project Manager Samuel Rodriguez 951-538.5490 General Supervisor Guillermo Perez 951-538-3993 Supervisor Max Gonzales 909-567-9743 Irrigation Service Technician is available on nights and weekends,will be familiar with site to mitigate the issue. 2014-408 Water Manneement Inland Empire Landscape Inc.understands the value of water management. With the rising cost,escalating restrictions and regulations,the proper use of water has become a major part of a good landscape management program.This is vital not only for proper plant health but also to control costs.To help ensure proper water management Inland Empire Landscape Inc.conducts the following: o i • All water meters are read by our staff at the end of each month. These readings are then used to calculate the past month use. The calculation is then entered into the budget report and used to monitor any overages.Reports are then shared with managers,supervisors,and the appropriate field staff:Immediate attention is given to any situations to determine cause and take appropriate action. 5eheduline&Adjustments • Projects are inspected,clocks identified by zone and this information is stored on a clock schedule. This allows water managers to develop and monitor irrigation programs based on actual field conditions.Weather data is obtained,and used to calculate station runtimes.This information is then programmed into the controllers and adjusted as necessary. Manual systems adjustments arc made based on current weather data. • Water budgets ere established from historical data. This information is entered into a water budget tracking system for monthly reporting. Water use is then rccordcd into the samc system and used to compare to budgets Testing&Repair + Trained personnel perform routine inspections of irrigation systems to insure proper operation. All technicians have cell phones for immediate communication with supervisors and office staff for emergencies-and special requests. Trouble shaotina Each supervisor has state of the art electronic trouble shooting equipment for any problems that might arise. 2014-408 Personnel Continued: Speciak Crew: We have 5 Specialty Crews to perform seasonal tasks such as 1. Aerifications 2. Dethatch 3. Fertilizing 4. Overseeding 5. Weed Abatement 6. Pest Control 7. Park Amenity Repairs 8. Graffiti and Painting 9. Mowing Operations 2014-408 Location of Main Office and Location of Area Office Inland Empire Landscape, Inc. Information Inland Empire was Founded 11 Years ago by Mr. Joel Ibarra with the name of Ibarm Landscaping. 9 Years ago he Changed the Name to Inland Empire Landscape,Inc. Located at 2456 Kern.Street,San Bernardino,CA 92407.Phone#(909)473-9465 Fax#(909)473-9040 Inland Empire Landscape is a well-established Company in the City of San Bernardino has been in Business for I I Years.Performing landscape Services in the Public&Private Industry such as;Landscape Maintenance,New Landscape Construction,Tree Trimming, Pest Control,Tree planting,Weed Abatement,Shrub&Ground Cover Plantings, Landscape Upgrades,Landscape Modifications,Etc. Inland Empire Landscape Currently has Approximately 45 Employees performing Landscape Maintenance and Landscape Construction. 2014-408 Equipment List and ftLialtv EcluigMent Trucks&Equipment Proposed for Project 1 -Trucks 1 -Trailer 1 -ExMark 60"Ride On Mulching Mower 1- ExMark 36"walk behind Mowers 2-Power Wood eater 2-Power Blower I -Power Hedge Trimmer I -200 Gal Water Tank 1 -Power Edger I -Pressure Washer I - 100 Cal Spray Rig I -A Gal Back Pack Sprayer I —500 Gallon Hidrosecding Machine 1 —Rototllling Machine I -Grading Tractor I - Flail Mower 1 —Trencher 1 -Stump Grinder 1 -Concrete Mixer 1 -Power Compactor I -Post Holt Digger Safety equipment,Arrow Board,Cones.Vests.Flags, Signs, Etc, Miscellaneous Hand Power Tools&Supplies(Rakes.Shovels.Volt Meters,Irrigation Equipment,Hoses,wick Couplers,Burlaps,Etc.) 2014-408 Additional Services Pull Time Irrigation Technicians(Recycled Water Certified) Weed Abatement Services Qualified Electrician;Lightning inspection and Installation,Evaluations Pest Control Licensed Technicians Certified Arborists;Tree Risk Assessment. Cement and Masonry Play Ground Repairs Pluming . Fencing Repairs Stucco Repairs 2014-408 Technical Approach We propose to work out of yard in San Bernardino off the 210 Fvey and State. Business Manager will be available 8 Hrs.per Week to meet with city Managers and Representatives to discuss work progress,Ideas,Projects,Level of Satisfaction, Work Projections,Visit Work Areas. 1-Supervisor to run the Day to Day Operations Meet with City Representatives discuss work progress,Visit Work Areas and new projects. 3-Irrigation Technician 8 Hrs.Monday-Friday in his Utility Truck to check,report and repair irrigation systems.(1 Per Area) 9-Detail Crews to Maintain All of the Landscaped areas including; Complete Mowing Operations,Weed Control, Shrub and Ground cover Pruning,Trash and Debris Removal, Restrooms,Tree Safety Clearance,Hardscape, Mulchscape,Trail maintenance,Trash Receptacle Maintenance, Storm Debris Clean up(For All Areas) 3-Pest Control Technician to run our IPM Program in the city doing the applications of Pre emergent,Post Emergent,Vertebrate and Invertebrate control and reporting.(I Per Area) 2014-408 MilesionelTimeline We Propose: Initial Irrigation Inspection: Report and Repair Irrigation Problems such as Broken Sprinklers,Broken Water Lines, Repair Valves,Wire Problems,Etc. Pest Control: We will have an Integrated Pest Management Program(IPM)to Control Vertebrates, Invertebrates and Weed populations in the irrigated areas as well as the non-Irrigated areas throughout the areas of Maintenance. Rain Days and Wind Storm Days: We will utilize our Personnel to Sand bag, Clean Drains,Remove and Repair Wind Storm Damages,Provide Assistance to city along with City Staff even'in other Landscaped Areas. Clean and Detail: One Initial Cleanup of Weeds,Trash and Debris in Planter Beds,Shrub and Ground cover Pruning,Tree Safety Clearance Certified Arborist: Tree Inspection and Risk Assessmcnt Provided to the City Inland EmQire Landscape: Would Like to Thank You for the Opportunity to Present our RFQ and our Experience on Behalf of the City of San Bernardino. We would Like the Opportunity to Work for you and Become an Extension of you. 2014-408 AMIUWA CL t 0 z y " w W W u, _ j� z i6 W U ��-.-j -5 1 °� I C. .7 Q No z d4cV p 2014-408 b ! L cc P 1 C 0 .0 t u CL wW W a sk v/ Nod V N M 00 Q LJJ RO 0 § "'-2 A I oU o+ cc oe ce $ v x 2014-408 CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION 1601 1 STREET SACRAMENTO.CALIFORNIA 95814 ISSUED:FIRE Dmemb 3 2213 PEST CONTROL BUSINESS MAIN EXPIRES:I)cce>aleibt'81,2614 LICENSE LICENSE NO.37897 In,alxl,f imouna rmi,n y��a{iirul JxhW,aa s►6u�s lutivc c cptrptKm fists. Maduig:1d,tr , HIL"W.,c l ;rtion INLAND EMPIRE LANDSCAPE INC INLAND EMPIRE LANDSCAPE INC 2456 KERN ST 2456 KERN ST SAN BERNARDINO.CA 92407 SAN BERNARDINO.CA 92407 Ps ST'1111S l.tcTN'it PRO r1 MIA 111 IN PL Ul R VIEW THIS 1-1('L\SL•1`i Wr TRA\`1.1:RABLI, -A%Y CHANGE IN LtUNERSHIP REUUIRL:S A NP.W LICL:IVSE 1. Please make sure the information on your liccnx: iS correct. 2, Noti6, us immeWately ot'aivv changes to your busiiiess tc.L:..name,address.insurance carrier or qualified person). 3. If you lost your liecuse,then you may requcst a ne k one fora S20 fee' 4. PIcase refer to the license number ltk.wd in the middle ol'the)'urge then contacting us. 5, For more information,please contact us:n c 41 m 445-4030S qtr at lj%xnsemaiK(cdpr.ea.gov?.Or you may write to Wpartment of Pesticide Regulation Pest MAnagement*ad Licensing Branch Licensing and Certification Program P.O. Rox 4015 Sacramento.California 9-48124fli5 2014-408 DEPARTMENT OF PESTICIDE REGULATION )r LICENSINGICERTIP'ICATION PROGRAM QUALIFIED APPLICATOR LICENSE DATE OF ISSUE VALID THROUGH 01/01/2013 12131 aou OAL 122218 EC JOEL A MARRA 2455 KERN ST SAN BERNARDINO CA 92407 2014-408 DElARt'N¢Nit 4F PESTiClriiq R>b�sldt7'1QT�t LtCSHSIiiC+CrRI'IFICAY[ON Y'm'GRAIA • QUAUFM IMUCAM WCENU DAnOFISSLM VAMMOUG8 811OWMI IV31am QAL 102563 8C NICK C ALVARADO 18V E ACACIA 8T ONTARIO CA 91761 in International Society of Arboriculture CERTIFIED ARSORIST Nick Chavez Alvarado Cecdficate NurMef' WE-9350A Fggnft,09te Dec 31,2013 2014-408 AS Lam'` c � 94 � _ _ 2014-408 RECYC M WATER SUE sr�=tvffiaR� Joel#bwra RtcxcLm WATm am . c+w�rMt>vo,►�+o w1786 Miguel barra RWYCLID WAT$R sM 8t1PRRV1 &TRAMNG a"Aft w 2818 �1712 Gu#W.m Pew r T R i pq _ _ r f � • f 2014-408 �r Y � Al w ;• f� 1 � i }, C fill Z � s Colo W ca 1 v ca d.: co N ., ffi 3, isCO* AM cm cm # C= coo t� LAJ © W co cc U 71� _ W V I Li J .9 ;t l 2014-408 Lo $90j* LUV f �a3p� � t f'� mv 2014-408 ALD 0 Us*P*WV 2014-408 AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND INLAND EMPIRE LANDSCAPE,INC.FOR PARK MAINTENANCE SERVICES This Amendment Number One (the "First Amendment") is entered into this _L St day of December , 2014, BY AND BETWEEN: the City of San Bernardino, a Charter City organized under the laws of the State of California, with an address of 300 N. "D" Street, San Bernardino, California (the "CITY"); AND, Inland Empire Landscape, Inc. (the "VENDOR") (individually CITY or VENDOR may be referred to as a"PARTY" and collectively CITY and VENDOR may be referred to as the"PARTIES"). WITNESSETH : WHEREAS, on the 4h day of August, 2014, the CITY and VENDOR entered into that certain Agreement titled VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND INLAND EMPIRE LANDSCAPE, INC. FOR PARK MAINTENANCE SERVICES (the "Agreement") for park maintenance, restroom maintenance, and trash service at the City's north park sites; and, WHEREAS, CITY and VENDOR desire to amend the Agreement for park maintenance, restroom maintenance, and trash service and desire to amend their rights, duties, and liabilities in connection with their performance thereunder; and, NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein,the PARTIES hereby agree as follows: 1. That Section 2 Compensation and Services, subsection a, shall be amended to read as follows: "For the services delineated above, the CITY, upon presentation of an invoice, shall pay the VENDOR up to the amount of$381,836.00 for park maintenance, restroom maintenance and trash services at the City's north park sites." AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND INLAND EMPIRE LANDSCAPE,INC.FOR PARK MAINTENANCE SERVICES Page I of 2 GU14-4UO 2. Exhibit A to the Agreement is hereby amended by: (i) removing the document previously identified as Exhibit A; and (ii) inserting the document identified as Attachment 1 to this Amendment, attached hereto and incorporated herein as though set forth fully at length, as Exhibit A to the Agreement. IN WITNESS THEREOF,the parties hereto have executed this Agreement on the day and date set forth below. Dated: 12-- /a 2014 VENDOR: Inland Empire Landscape,Inc. By: Its: �D�� f►�� Dated t� r�' 12014 CITY OF SAN BERNARDINO By: n Parker,City Manager APPROVED AS TO FORM: Gary D. Saenz, City Attorney By:�✓ AMENDMENT NUMBER ONE TO THE VENDOR SERVICES AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND INLAND EMPIRE LANDSCAPE,INC.FOR PARK MAINTENANCE SERVICES Page 2 of 2 ATTACHMENT 1 2014-408 City of San Bernardino Parks and Recreation,Recreation & Community Services Department Landscape Maintenance Scope of Work T. TURF MOW/EDGE A. MOWING i. All turf areas shall be mowed once per week. Winter schedule(October- February)shall be a reduced mow schedule. There maybe certain projects that the CITY will require mowing on specific days:for sporting activities. is. Work shall be performed on the same day each week, Initial mowing week schedule and any changes must be approved by the Parks and Recreation Director or his designee prior to implementation. iii. All mowings missed due to inclement weather or ground conditions from such weather shall be rescheduled and completed within 3 working,days on weekly schedule. iv. Cuttings heights shall be adjusted according to the type of grass in accordance to the.followin criteria: Grass Type Time Period Height Bluegrass and Fescue (June thru.September) 3inches (September thru May) 2inches St.Augustine ear Round 2-1/4inches Bermuda I (Year Round) 3/4inches V. All warm season grasses such as Bermuda and St. Augustine shall be mowed with a power-driven reel type mower. Bluegrass and Fescue may be mowed with either power-driven reel or rotary type mowers. All equipment shall be adjusted to the proper cutting heights and shall be adequately sharpened.. vi. All visible grass clippings shall be collected and removed from the site prior to the completion of that day's mowing operations or the end.of the day,whichever occurs first. vii. All glass, leaves,paper and other debris shall be removed and disposed of off-site prior to mowing. viii. All portable obstructions such as picnic tables and trash containers shall be .moved in order to mow all portions of turf ix. All walkways,roadways,trails or other areas;dirtied by.mowing operations shall be cleaned and all debris disposed of off-site prior to the completion of that day's mowing operations or the end of the day; whichever occurs first. 2014-408 B. EDGING i. Ail turf grass borders shall be neatly and uniformly edged or trimmed concurrent with every mowing. ii. Mechanical methods shall be used except where physically not possible or practical, iii. Chemical application shall be used on areas such as planters,buildings,around trees along asphalt trails/paths,around sports field equipment,or fence lines, iv. CONTRACTOR'S shall use non-restricted chemicals:only to perform chemical edging. V. Chemicals shall be recommended and.approved by Parks and Recreation prior to use. A"Notice of Intent"form shall be completed if applications of non-restricted/restricted materials are utilized. The form shall be completed and submitted to.Parks and Recreation within fourteen:(14):days prior to intended use. "Notice of Intent"form shall be provided by CON7R.ACTOR. No work,shall begin until Parks and Recreation and Recreation's approval,is obtained. vi. Chemicals shall only he applied under the supervision of persons-possessing a valid California pest control operator's license. Records of all chemical application operations,dates,times, method of applications, chemical formulations, applicator's name and weather conditions at the time of application shall be made and retained in an active file for a minimum of one (1)year. After this period,records shall be retained in accordance with San Bernardino County Department of Agriculture regulations. vii. Chemicals shall be applied to limit drift to six(6)inches. All precautionary measures necessary to ensure public and worker safety shall be employed since all areas will be open for public access during application._ viii. Chemical edging shall be restricted to a six(6)inch wide strip around buildings,planters,asphalt trails/paths, and other projections and atwelve(12) inch wide strip around trees,sports field equipment and fence:lines. ix. All walkways,roadways,trails or other areas dirtied by edging operations shall be cleaned and debris disposed of off-site prior to the completion of that day's operations or the end of the day,whichever occurs first. C. WATERING i. All turfareas shall be irrigated as required to maintain adequate growth and appearance. ii. Irrigation shall be accomplished in accordance with the following time frames wherever possible: :(a) Parks and Recreation:8pm to 6am (b) Slopes/Landscaping: 8pm to Gam (c) Medians&Parkway; 8pm to.6am (d) Manual Irrigation:as needed (e) Point to Point Irrigation: 24 hours 2014-408 iii. CONTRACTOR shall monitor the requirements of the plant material,soil conditions, seasonal temperature variations,wind conditions and rainfall and shall recommend appropriate changes in duration of watering cycles.No actual changes will be implemented without prior approval of Parks and Recreation and Recreation. iv. Special watering required during daytime hours such as after fertilization,during periods of extreme:dryness,heat,or during manual irrigation cycles shall be conducted in accordance with the following.criteria: (a) There shall be minimal drift.onto private property or roadways caused from the wind. (b) 'mere shall be no interference with sports field activities or other special activities. (c) There shall be irrigation personnel present at each location until watering cycle is:completed. (d) CONTR.ACTDR'S shall respond within two(2)hours of request by Parks and Recreation to turn on/off irrigation systems,particularly in respect to rainfall. D. WEED CONTROL i. A regular program of chemical application shall be used to control weed.growth, supplemented by hand removal or noxious weeds or grasses asmecessary. ii. Chemical control of broadleaf weeds shall be employed as often as necessary to maintain turf areas in a"weed free"condition. iii, All equipment used to perform chemical application shall be thoroughly cleaned when necessary to prevent injury to persons, plants or animals from residuesof materials previously used:in the equipment. Equipment shall-be cleaned in accordance with the procedure recommended.on the label. iv. All damage resulting from the CONTRACTOR's operations shall be repaired or replaced at CONTRACTOR's expense. v. Non-restricted chemicals shall be used whenever possible to perform weed control in turf and landscape areas. II. FERTILIZATION A. Scheduling i. All turf areas shall be fertilized in accordance with soils report recommendations when granular fertilization is used;if no soils report exists,.the following criteria shall evail: TY R E (a)Bluegrass 16-6-8 w/trace I ib..actual nitrogen 1000 sq.ft. (b) Bermuda Ammonia Nitrate 1!b.actual nitrogen 33.5-0-0 1 1000sq.ft 16-6-8 w/trace I lb.actual nitrogen Elements 1000 sq.ft 2014-408 (c)Fescue 16-6-8 w/trace 11b:actual nitrogen Elements 1000 sq.ft (d)St.Augustine Ammonia Nitrate 1 lb.actual nitrogen 33.5-0-0 1000 sq.ft ii, All proposed changes in formulation shall be submitted to Parks and Recreation for approval prior to use. iii. All fertilization schedules shall commence on the effective date of the contract then.follow the.cycles. iv. Turf shall be free of moisture at the time of fertilizer application. Application of the fertilizer shall be done in sections, determined by the areas covered by each irrigation system. All areas fertilized shall be thoroughly soaked immediately after the fertilizer is broadcast. v. All turf areas shall be fertilized in accordance with the.following criteria when liquid fertilizers are used in conjunction with irrigation injection systems.: a. All liquid concentrate fertilizer formulations:shall be approved by Parks and Recreation prior to use. b. The rate of injection ofthe liquid concentrate fertilizers shall be established upon initial installation of the fertilizer injection system. Any changes to the meters affecting rate of injection of fertilizershall be approved by the inspector prior to making any adjustments to the system. c. All liquid:concentrate fertilizers shall be water soluble, emulsifiable and shall be capable of.remaining suspended in water until the fertilization cycle is completed. Fertilizers shall be thoroughly flushed from irrigation lines prior to the start of the next irrigation cycle. vi. All fertilization schedules shall commence on the effective date of the contract then follow the cycles established in the annual schedule. vii.All damages to the landscaping resulting from use of unauthorized fertilizers, unauthorized adjustment to injection system settings and/or failure to flush irrigation lines after the use of liquid concentrate fertilizers shall be repaired or replaced at the expense of the CON &CTOR. III. LANDSCAPED AREAS A, Procedure and Scheduling i, All landscaped areas shall be fertilized in accordance with.soils report recommendations;if no soil report exists.,the following criteria shall prevail: TYPE RATE Herbaceous Plants I4 actual nitrogen I,000sq.ft Grass Areas 1 Ib.actual nitro n IaTtq.ft. Ground Cover 1 ib.actual nitro en 1;000 sq.ft Shrubs 1 Ib•.actual nitrogen 1;000 sq.fit ii. All proposed chemical formulations shall be submitted to Parks and Recreation for approval prior to use. 2014-408 iii. All fertilization schedules shall commence with the effective date of the contract. iv. Ground cover areas shall be free of moisture at the time of fertilizer application. Application of the fertilizer shall be done in sections, determined by the:areas covered by each irrigation system.All areas fertilized shall be thoroughly soaked immediately after the fertilizer is broadcast. RESEEDING A. Scheduling i, All bare,worn or sparse areas in the turf shall be reseeded to re-establish turf to an acceptable condition annually between.Pebruary 15 and March 13 in sports and athletic fields and between April l and April 30.in all other areas. ii. Reseeding shall be performed in accordance with the following criteria.: a. All areas to be reseeded shall be raked or verticut to remove all thatch and to provide arough(scarified)seedbed suitable for seeding. b. Areas to be reseeded shall be fertilized to provide one(1)to one and one- half(1-1/2)pounds of nitrogen per thousand(1,00.0)square,feet. iii.. Grass seed shall be applied at the rate specified on the label for the type of seed being used for reseeding. Seed quality-shall meet,the,following criteria;. a. Minimum purity shall be 98%weed free for all grasses. b. Minimum germination rate shall be 85%for all grasses. c. No seed shall be applied without prior labeled verification of seed quality. d, All seeding equipment shall be calibrated to deliver the desired seeding rate for the specific species or seed mixture to be used prior to each reseeding. operation. e. Once seed has been applied, CONTRACTOR shall cover all seed and f0m the soil with a water ballast roller, either empty or partially.filled depending upon soil conditions.Seed shall then be lightly covered with mulch to prevent erosion and reduce evaporation of soil moisture. iv. Due to extensive scheduling of sports fields in certain areas,reseeding may be required which far exceed the normal.Under these.circumstances Parks and Recreation may determine that reseeding is beyond the normal reseeding requirements and shall be performed as extra work If the reseeding operation is determined to be extra worst,the CONTRACTOR shall submit estimates for labor,materials and all required authorizations. G. WATERING i. All landscape areas shall be irrigated as required to maintain adequate growth and appearance. H. Irrigation shall be accomplished in accordance with the following time frames wherever possible(see Section C, Pg.7) 2014-408 iii. CONTRACTOR shall monitor the requirements of the.plant material,:soil conditions, seasonal temperature variations,wind conditions,and rainfall and shall recommend appropriate changes in duration of watering cycles. No actuai:changes will be implemented without the prior approval of Parks and Recreation and Recreation. iv. Special watering required during daytime hours such as afterfertilization, during periods of extreme dryness of heat and during manual irrigation cycles shall be conducted in accordance with the.following criteria: a. There shall be minimal drift onto private property or roadways caused from the wind. b. There shall be no interference with sports field Activ.,ities or other special activities. e. There:shall be.irrigation personnel present at each loeation,utltil watering-cycle is completed. d. CONTRACTOR shall respond within 2 hours of any request by Parks and Recreation to turn on/off irrigation systems,particularly in respect to rainfall. H. WEED CONTROL i. A regular program of pre-emergent chemical application shall be used to control weed growth,supplemented by hand removal of noxious weeds or grasses as necessary. ii. Weeds and grasses shall be removed from all planted areas within seven (7)days from the time that they are first visible. Methods for removal.shall be hand removal or cultivation dependent upon planting concentration. IV. GROUND COVER A. Ground cover areas shall be maintained in a manner which will promote the healthy growth of the plant material in a somewhat natural state while removing weed infestations. B. All ground cover shall be trimmed to restrict growth from sidewalks,trees,shrubs, trails,behind curbs,.and from private.property. VII. IRRIGATION SYSTEM A. OPERATION/REPAIR: i.The entire irrigation system to include all components from connection at meters shall be maintained in an,operational state at all times.This coverage applies to all controllers and remote control valves,gate valves>and backflow devices,maim and lateral Hines,sprinkler heads, and moisture sensing devices. ii. CONTRACTOR shall coordinate with Parks and Recreation for all non-routine irrigation.maintenance repairs. iii. A11 systems shall be adjusted in order:to: 2014-408 a. Provide adequate coverage of all landscape areas. b. Prevent_excessive runoff and/or erosion by multiple start times. C. Prevent watering roadways,-facilities such as tennis,basketball or handball courts,walkways,trails,fences, and private property. iv. In addition to weekly testing, all.irrigation systems shall be tested and inspected as.necessary when damage is suspected,ohserved.or reported. V. Adjustments,damages,and repairs shall be evaluated based on the following categories and actions: a. All sprinkler heads shall be adjusted to maintain proper coverage. Adjustments shall include actual adjustments to heads, cleaning and flushing heads and lines,and removal of obstructions.Costs for adjustment shall be included in:costs for operation and maintenance of the irrigation system. b. All damage resulting from the CONTRACTOR's operatiafts shall be repaired or replaced prior to the end of the-work day at the CONTRACTOR's expense. C. Damage and repairs for causes other than the CONTRACTOR's operations shall be evaluated based on the following categories and actions: i. Minor repairs shall include replacement of adjusting pins, friction collars,washers,trip assemblies and other small parts. The cost for minor repairs shall be included in the costs for.operation and maintenance of the irrigation system. ii. Major repairs shall include all items other than small parts including repairs to valves,main and lateral lines,. controllers.,quick couplers and backtlow preventers,and will be paid in accordance with the provisions of extra work d. Repairs to the irrigation system shall be completed within twelve (12)hours after approval by Parks and Recreation major component damage such as broken irrigation lines,defective or broken valves and within forty-eight(48)hours after approval by Parks and Recreation repairs to small parts such as: sprinkler heads and other minor items. e. All replacements shall be with original type and:model materials unless a substitute is approved by Parks and Recreation. f CONTRACTOR shall maintain an adequate stock of medium and high usage items for repair of the irrigation system. g. CONTRACTOR shall implement repairs in accordance with all effective warranties and no separate payment.will be made for repairs on equipment covered by warranty. h. CONTRACTOR shall pay for all excessive utility usage due to failure. 2014-408 VIII. FACILITY MAINTENANCE A. SPECI:ALTY/SPORTS AREAS: i. General(applies to all park and landscape maintenance areas): a. All animal feces or other materials detrimental to human health shall be removed from the park areas daily.. b. All broken glass and sharp objects shall be removed daily. c: All areas shall be inspected daily and maintained in a neat;clean and safe condition at all times. d. All.areas shall be raked to remove leaves and debris daily. e. All park and sports equipment shall be inspected for .vandalism, safety hazards and serviceability daily. Deficienciesshall be reported in writing immediately to Parks and Recreation and Recreation. ii, SAND COURT AREAS: a. These areas shall include tot lots,play areas, volleyball courts, etc. b. All areas shall be maintained weed free. c. During the first week in April, June,.August and October,all sand areas shall be rototilled to the maximum depth that will allow complete loosening of the sand,but will not cause lower base materials to be mixed in with the sand. After rototilling,all areas shall be raked level. d. On Monday of each week, all sand areas shall be raked level. iii. Hard Surface Areas: a. These areas shall include tennis courts,handball courts,basketball courts,bicycle trails, A.C. walkways,.etc. iv. Restrooms: a. Restrooms shall be cleaned daily,water closets scrubbed,and graffiti removed. b. Tissue and paper products shall be checked and refilled daily c. CONTRACTOR is responsible for maintenance of equipment and supplies required to operate restrooms in a clean and orderly manner d. CONTRACTOR shall unplug toilets, sinks,.and drinking fountains. e. Restrooms hours are 8:00 a.m.to 5;00 p.m. daily(November— February)and 8:00 a m,to 8:00 p.m. daily(February--November). B. GENERAL FACILTY OPERATIONS: i. All drinking fountains shall be kept.clean and operational at all times. a" Minor repairs to include,but not limited to unclogging drains. b. All repairs shall be completed within seven(7)days after damage occurs. c. Any damage shall be reported to Parks and Recreation d. Should damage be repetitive, Parks and Recreation will evaluate replacement with a more damage resistant model.. 2014-408 e. All sidewalk areas.shall be cleaned if dirtied by CONTRAGTOR"s operations and at other times as required. f All leaves,paper and debris shall be removed from landscaped areas and disposed of off-site. g. Trash cans provided by the CITY shall be emptied daily and washed after:emptying when necessary. h. CONTRACTOR'S shall provide plastic bags for all trash cans at CONTRACTOR's expense_ C. PICNIC AREAS AND PAVILLIONS i. All concrete"V"drains to include the portion under the sidewalk shall be kept free of vegetation,debris and algae to allow unrestricted water flow, ii. All other drainage facilities shall be cleaned of all vegetation and debris. All grates shall be tested for.security and refastened as necessary. Missing or damaged grates shall be reported to Parks and Recreation and Recreation, iii. All barbecue grills shall be emptied of all ashes twice per week, Mondays and Fridays. iv. All security and sports area lighting shall be inspected weekly;.any damaged or malfunctioning equipment shall be reported to Parks and'Recreation immediately. v. Picnic tables, benches,slabs, braziers and trash containers and receptacles shall be cleaned daily. vi. Picnic tables and benches shall be checked for graffiti, cravings, looseness of planks or braces, cleanliness and general need of repair. vii. Cooking grills,braziers,fireplaces and frre.rings shall be inspected for general need of repair. viii. The CONTMCTOR's observation of the general need of repair or replacement of loose planks or braces,braziers and fireplaces shall be immediately reported to Parks and Recreation. ix. All ashes,burned charcoal, garbage and leftover food in and around cooking and picnic facilities shall be removed. x. The entire picnic area shalt be kept.free of broken glass,cans,paper,etc. D. PLAYGROUND EQUIPMENT i. All playground sites and equipment shall be inspected atthe start of each work day,and the sand cleaned and raked level to remove any foreign and/ or hazardous material and be neatly groomed. ii. Any equipment showing signs of wear,fatigue or otherwise presenting an unsafe condition shall be reported immediately to the Parks and Recreation. iii. Special attention shall be given to low sand areas:around play equipment. These sand areas shall be leveled by distributing sand from high areas to low areas. During the leveling and distribution of.sand;no concrete footing shall be exposed that could allow children to trip or fall. iv. During regular maintenance raking,filling, or depressions shall be done in a manner to prevent material compaction. 2014-408 V. The raking and distribution of sand/wood shavings around and below the play equipment shall have a cushioning potential and this condition shall extend for eight(8)feet beyond any pan of the play equipment.. vi. All sand/wood shavings.play areas shall be maintained free of litter,,cans, broken glass and other harmful and unsightly debris. IX. RODENT/PEST CONTROL A. All methods:employed to perform rodent/pest control shall conform to:all federal, state and local environmental regulations. B. Rodent control shall be performed in accordance with the following criteria: i. All rodents shall be identified and feeding habits determined prior to treatment of the area. ii. All mounds shall be raked level a minimum of twenty-four(24)hours prior to treatment. iii. Soil shall be checked in the area to be treated to ensure proper soil -moisture exists prior to treatment with treated baits. iv. All treated bait,traps and gases used to control rodents shall.be placed in the tunnel. Traps shall be covered with soil once inserted into tunnel to prevent vandalism and to:ensure public safety. V. Any spilled bait shall be picked up or buried immediately. vi. All bait containers and/or applicators shall minimize spills. vii. All treated areas shall be inspected after treatment for.dying animals. CONTRACTOR shall remove all.dying animals and/or carcasses and dispose of them off-site prior to the'end of each wotk:day until area no longer requires further treatment. C. Pest control shall be performed in accordance with the following criteria: i. All insect pests to be treated shall be identified and life stage determined prior to treatment. ii. All areas which may be adversely affected by chemical treatment operation shall be identified(i.e.,waterways; food preparation sites and eating areas and agricultural production areas)and all precautionary measures necessary shall be taken to prevent contamination of these areas. iii. All pesticides shall be applied in accordance with the label recommendations and shall be applied to infested plants only. E. CONTRACTOR shall be allowed to use the following restricted chemicals for rodent/pest control without prior submittal of a written recommendation from a certified pest control advisor when applied in accordance with the following. i. Strychnine: a. All mounds shall be raked level twenty-four(24)hours prior to treatment with bait. Soil shall be inspected for proper moisture content, Bait shall not be applied to saturated soil. b. Equipment required for bait application shall consist of a probe,pail, tablespoon,waterproof gloves,respirator and probing bait gun. 2014-408 C. Bait shall be applied in areas where active gophers have created new mounds. Tunnels shall be probed to locate active runs and treated bait shall be applied in amounts specified in products label recommendations. d. All treated bait shall be placed in the tunnel with a tablespoon or probing bait gun. Strychnine of 1.8 percent,or higher,shalLbe applied with a probing bait gun only.All holes shall then be covered, Any spilled.bait shall be picked up immediately or buried in gopher hole. All containers shall be of the type to minimize spills. e. Follow-up inspections of the treated areas shall be made:as often as necessary for new mounds,dead or dying animals, and treated bait rejection Rejected bait shall be buried immediately and dead or dying animals shall be disposed of off site in a manner to prevent contamination to wildlife and to the environment. 2014-408 City of San Bernardino Technical Specifications RFP F-14-31 Parks Maintenance Services NOTICE: "SPECIAL INSTRUCTIONS TO THE BIDDER" The Parks, Recreation, and Community Services Department(through the City of San Bernardino) is requesting proposals (hereinafter"RFP") for the maintenance of the City of San Bernardino's(hereinafter"CITY") North,. Central, and South park sites. The CITY is interested in the most qualified CONTRACTOR with experience in providing large-scale maintenance services. Through a competitive selection and bid based procurement process, the CITY will enter into an agreement with the best qual.iried and most responsive CONTRACTOR (s). The CONTRACTOR is expected to provide all staff, tools, materials, and equipment deemed necessary to properly maintain all park sites. The CONTRACTOR is responsible for the removal and disposal of all replaced items, debris, and other items used during maintenance. The CITY will not incur any financial obligation regarding eosts incurred as a result of preparation, submission, and/or acceptance of a.proposal. Through submission of this RFP, the CONTRACTOR agrees to all costs incurred in preparing,submitting and/or accepting a proposal. The CONTRACTOR has the option to submit a proposal (s) for all park sites (North Central, and.South), a combination of park sites (i.e., North and South park sites only) or a particular park site (i.e., Central Sites only). Services: Bidder shall respond to all statements provided in the left-hand column, If there is an exception, Bidder shall respond in the right-hand column with a brief reason for exception to the requirement (s), Otherwise, state "Acceptable" if requirements are agreeable as-specified in the left-hand column. Equipment: Bidder shall respond to all statements provided in the left-hand column indicating specific size, make and/or model of all components when not exactly specified. State "As Specified" if the item is exactly specified in the left-hand column. 2014-408 GENERAL SPECIFICATIONS i. Each proposal shall be in accordance with Request for Quote (RFQ)F-1441. All specifications are minimum. Offeror(s) are expected.to meet or exceed these specifications.as written. Offeror(s)shall attach to their proposal a complete detailed itemization and explanation for each and every deviation or variation from the RFQ, specifications and requirements. Conditional Quotes, or those that take exception to the RFQ specifications and requirements, may be considered non-responsive and may be rejected. 2. The City reserves the right to accept or reject any and all Quotes:and to award a contract to the Offerors)whom best meetsthe City's requirements. This may include waiver of minor irregularities or diserepancies, or nonconformity to specifications in appropriate circumstances. Purchase shall be on a best buy,basis after due consideration of all relevant factors, including but not limited to, workmanship, accessibility of parts and service, known evidence of manufacturers responsibility and record, durability and known operational record of product and suitability as well as conformity to City needs and requirements. In all cases the best interest of the City shall prevail in all contract awards. a. The City of San Bernardino reserves the right to purchase more:or less than the quantities specified at unit prices proposal. a. Quotes shall:be firm offers, subject to acceptance or rejection within 120 days minimum of the opening thereof. & Regular dealer. No Offeror(s) shall be acceptable who is not a reputable manufacturer or dealer of such items as submitted for proposal consideration. 6. Ail materials,workmanship and finish entering into the construchomof the.equipment must be of the best of these respective kinds and must conform to the character of the equipment and the service for which it is intended to be used and shall be produced by use of the current manufacturing processes. "Seconds", factory rejects, and substandard goods are not acceptable, 7. Each Offeror(s) shall submit with their proposal a copy of the proposed product specifications, complete detailed drawings, and other descriptive matter insufficient detail to clearly describe the equipment, materials and parts offered. s. Manufacturer and/or Contractor shall defend any and all.suits and assume all liability for any and all claims made against the City of San Bernardino or any:of its officials or agents for the use of any patented process, device or article forming a part of equipment or-any item furnished under the contract. s. Each Offerors) must state in their proposal the guaranteed delivery date of product and/or services in number of calendar days from the date of contract execution by the City of San Bernardino, time is of the essence relative to this contract. Contractor Shall prosecute the work continuously and diligently and shall.deliver the items at the earliest possible date following the award of the contract. io. Each Offeror(s) shall list in their proposal all factory, man.ufacturer's..and/or dealer's warranty and/or guarantee coverage and shall submit such written documents evidencing the same attached to the proposal. 2014-408 1.1. Successful Offeror(s) (Contractor) shall furnish and deliver to the City complete equipment as proposed and awarded, ready for installation and fully equipped as detailed in these specifications. 12. Price shall be quoted F.O.B. San Bernardino (all transportation charges shall be fully prepaid), and shall include all discounts. Proposal sha.11:indude Califomia sales tax, where applicable, (effective January 1, 2013) computed at the rate of 8.25%,this will normally be shown as.a separate line item on the price form. is. City shall make payment within thirty (30) days after the complete delivery and acceptance.of the specified items by the City of San Bemardino end receipt of the Contractor's priced invoice. 14. All"standard equipment" is included in any proposal. OFFEROR.(5)furnishing Quotes under these specifications shalt supply all items advertised as"standard" equipment even if such items are not stipulated in the specifications, unless otherwise clearly excepted in the proposal. 15.. The .items which the Offeror(s) proposes to furnish the City must:comply in all. respects with the appropriate safety regulations of all regulatory commissions of the Federal Government and the State of Califomia, whether such safety features and/or items have been specifically outlined in these specifications or not: 16. Contractor delivering equipment pursuant to these RFQ specifications shall guarantee that equipment meets specifications as set forth herein. If it is found that equipment delivered does not meet requirements of these specifications the Contractor shall be required to correct the same at their,6wn expense. 17. By submitting a proposal, each Offerors) agrees that in the event complete delivery is not made within the time or times set forth pursuant to this specification, damage will be sustained by the City, and that it is, and will be impractical;and extremely difficult to, ascertain the actual damage which the City will sustain in the event of and by reason of such delay. is. In case the delivery of the items under this contract is delayed due to sti kes, injunctions, government controls, or by reason of any cause or circumstance beyond the control of the Contractor, the time for delivery may be extended (in the City's sole discretion) by a number of days to be determined in each instance by mutual written agreement between the Contractor and the Purchasing Division of the'City of San Bernardino. The City shall not unreasonably refuse such extension. is. Contract. Each proposal shall be submitted and received with the understanding that acceptance by the City of San Bernardino of proposal in response to this solicitation shall constitute a contract between the Contractor and the City.. This shall bind the Contractor to furnish and deliver at the prices proposed and in complete:accordance with all provisions of RFQ F-14-31. In most cases the basis of award will be the City's standard purchase order that may or may not incorporate this solicitation by reference. 2014-408 2o. Prohibited interest. No member, officer, or employee of the City or of any agency of the City during his tenure or for one year thereafter shall have any interest, direct or indirect in this contract or the proceeds thereof. Furthermore, the parties hereto covenant and agree that to their knowledge no board member, officer or employee of the City has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4(commencing with Section 1090) or Article 4.6 (commencing with Section 1120) of Division 4 of Title I of the Government Code of the State of California. 24. One Document. These specifications, the Request for Quotes, RFQ F-14.31, the Contractor's proposal, any written agreement executed by the parties, the purchase order and all documents referred to in the complete specifications and purchase order, and all written modifications of said documents shall be construed together as one document. Anything called for in any one of said documents shall be deemed to be required equally as if called for in all. Anything necessary to complete the work property shall be performed by the contractor,whether specifically set out in the contract or not. All sections of the specifications shall be read as constituting a whole and not as an aggregation of individual parts, and whatever is specified in one section shall be construed as applying to all sections. 22. The City of San Bernardino reserves the right to accept or reject any and all Quotes. 23. Prompt payment. Each Offeror(s) may stipulate in their proposal a percentage prompt payment discount to be taken by the City in the event the City makes payment to the Contractor within ten (10)working days of receipt of material and approval of invoice. For the purpose of this provision, payment is deemed to be made on the date of mailing of the City check. NOTE: prompt payment discounts will only be used during proposal evaluation in the case of ties. 24. Inquiries. Technical questions may be sent via fax to 909-384-5043, or email: sanchez vatD-sbcity.ora. The answers to material questions will be provided in writing by Addendum(s)to all potential Offeror(s)by a posting to the City's website. 2s. Proposal/Fee Schedules. No proposal will be acceptable unless feestprices are submitted on the pricing forms furnished by the contractor hereiR, and all required forms are completed and included with proposal. Deliver all Quotes, SIGNED and SEALED,to the Finance Department at 300 North 'D" Street, a Floor, City Hall, San Bernardino, California 92418. CLEARLY MARK THE RFQ SPECIFICATION TITLE: Parks hlaintenance Services RFQ F-14-31 ON THE OIJT_SIDE OF THE ENVELOPE, 2s. Time. All Quotes must be received in the Purchasing Division no later than 3:00 PM, PST,April 28, 2014, where at such time and said place Quotes will be publicly opened, examined and declared. Any proposal may be withdrawn by Offeror(s) prior to the above scheduled time for the opening of Quotes.Any proposal received after that time and date specified shall NOT be considered. 2014-408 27. The City of San Bernardino reserves the right at its own discretion to award separate contracts for each category, or to award multiple contracts, or to award one contract for fumishing and delivering of all equipment and/or services in all categories. 2e. Equipment. In the purchase of equipment, Contractor shall be required to fumish one (1) OPERATORS MANUAL and one (1) PARTS MANUAL for.all equipment Quotes. 29. In submitting a proposal to a public purchasing body, the Offerors)offers and agrees that if the proposal is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of.action it may have under Section 4 of the Clayton Act (U.S.C. Sec 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the Offeror(s) for sale to the purchasing body pursuant to the proposal. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the Offeror(s). 30. Contractor shall indemnify, defend and hold City, its officers, employees and agents harmless from any claim, demand, liability,.suit, judgment or expense:(inciuding, without limitation, reasonable costs of defense) arising out of or related to Contractor's performance of this agreement, except that such duty to indemnify, defend and hold harmless shall not apply where injury to person or property is caused by City's willful misconduct or sole negligence. The costs,salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as"attorney's.fees"for the purposes of this paragraph. 31. While not restricting or limiting the foregoing, during the .term of this Agreement, Contractor shall maintain in effect policies of comprehensive public,:,ge.neral, and automobile liability insurance, in the amount of$1,000,000 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the City's Risk Division prior to undertaking any work under this Agreement. The policies shall name the City as an additional insured and shall provide for ten- (10) day notification to the City if said policies are.terminated or materially altered. 32. FAITHFUL PERFORMANCE BOND. Not required Best's G-148014, 004iff8d 0149914 OF GlAd We !WiA9 42 @ b 33. Written contract documents, duly authorized and signed by the appropriate authority, constitute the complete and entire agreement(s) that may result from the RFQ. 34. The City may, at its discretion, exercise option year renewals for up to four(4) years, in one-year increments. 2014-408 as. By submitting a proposal, Offeror(s) warrants that any and all licenses and/or certifications required by law, statute, code or ordinance in performing under the scope and specifications of this RFQ are currently held by Offeror(s),and are valid and in full force and effect. Copies or legitimate proof of such ficensure and/or certification shall be included in Offeror(s)'s response. Quotes lacking conies and/or Proof of said licenses and/or certifications may be deemed non- responsive and may be rejected. 36. Once the award has been made and prior to the commencement of the job, the City's Municipal Code (M.C. 5.04:005) requires that a Business doing business with the City, obtain and maintain a valid City Business Registration Certificate during the term of the Agreement. s-r, Vendor(Contractor)/Consultant services agreement(s) (VSA/GSA). A signed vendor/Consultant service agreement may be required between both parties prior to commencement of the job. 2014-408 ShW �=- INLAND EMPIRE 24m� �` � San Bwnardm,LANDSCAPE , INC . ON.43�6 tax 906,473,9040 Landscape Development & Maintenance ST.uc,8=99 copy April 28,2414 Dear City's Selection Committee, Re: Request for Quotes RFQ F-14-31 Inland Empire Landscape,Inc. is honored and would like to thank you for the opportunity to submit this proposal for the City of San Bernardino. As we continue to expand our services and landscape management, in the private and public industry providing quality services for numerous municipalities,it is our intent to consider contracts that we believe we can effectively service without jeopardizing our quick response time and the overall quality of service we always aim to provide our customers with. We have read and fully understand the RFQ F-14-31 and specifications. We are willing to enter into a contract under the terms and conditions prescribed by your RFQ. I am confident that we would be an excellent fit for the proposed work as we have operated as a licensed C-27 landscape contractor for over 13 years. We have assessed the character, the quality and the quantities of work to be performed, and concluded that we are prepared and willing to commit all the resources necessary to perform our services. We believe that our experience will allow us the opportunity to provide a well-rounded option for your landscape and general maintenance management program needs. Respectfiilly, Joel Ibarra Presid cc(909)473-9066 Soel@iuiandempirelandscapecom Cell Phone Number: (951)538-7574 2014-408 Quafi�catio,ns Licensed C-27, C619 D49 Contractor-802299 Licensed Pest Control Operator Licensed Pest Control Applicator Residential and Industrial Electricity Certificate Reclaimed Water Certificate Certified Arborist- WE- 9350A OSHA Compliant State and Federal Labor Law Compliant 2014-408 References City of 'verside Parks&Recreation 3936 Chestnut Street Riverside CA 92501 Office: 951-351-6250 Contact: Park Superintendent—Sonya Baca Chavarria(951-826-2000) Project:Annual Landscape Maintenance Services at various locations including Medians,Parkways,Slopes;Maintaining;Turf,Planters,Fertilizing,Weed Control, Vines,Pest Control,Irrigation,Tree Care Bid#6236 Contract Estimated Amount$377,424.00 Yr. Pacific Communities Builder.Inc. 1000 Dove Street, Ste. 100 Newport Beach,California 92660 Phone: 949-660-8988 Contact: Jaime Bedolla—Purchasing(Multiple active subdivisions) Projects: Monthly Landscaping Maintenance for various owned properties and Landscaping Construction Projects upon Request and approval. Project Total Yearly Cost$105,681.00 City of Inglewood One Manchester Blvd Inglewood, CA 90302 Phone: 310-412-5429 Contact: Supervisor Juan Mata(310-743-7314) Projects. Landscape and general maintenance services Project Total Yearly Cost$345,000.00 2014-408 City of Riverside Public Works Division 1900 Main Street Riverside,CA 92501 Phone: 951-351-6112 Contact: City Landscape Inspectors-Robert Filiar(951-712-4365), Projects: Landscape and general Maintenance Services for Downtown Area Parking Lots. (Request for proposal)including Planter,Pot,Color,Turf,Pressure Wash,Hand Watering,Pest Control,Irrigation Maintenance,Tree Care,Daily Trash Removal, Fertilizing,Weed Control Project Total Yearly Cost$418,912.00 City+of San Bernardino 300 N."D"Street San Bernardino CA 92418 Office:909-384-5233 Contact: City Landscape Inspector--Willie Brigham Project:Landscape district maintenance services of slope,open park space and parkways including ground covers,shrubs,trees,irrigation,trash and debris,weed control, fertilizations Contract Estimated Yearly Amount$216,000.00 2014-408 RFQ F-14-31 Parks Maiatemmet Se VWN City of San Bernardino Technical Specifications RFP F44-39 Parks Maintenance Services NOTICE- "SPE �I� AL INSTRUCTIONS TO THE_BIQQE[3' The Parks, Recreation, and Community Services Department(through the City of San Bernardino) is requesting proposals (hereinafter"RFP")for the maintenance of the City of San Bemardino's(hereinafter"CITY") North, Central, and South park sites. The CITY is interested in the most qualified CONTRACTOR with experience in providing large-scale maintenance services. Through a competitive selection and bid based procurement process, the CITY will enter into an agreement with the best quallfied and most responsive CONTRACTOR (s). The CONTRACTOR is expected to provide all staff, tools, materials, and equipment deemed necessary to properly maintain all park sites.The CONTRACTOR is responsible for the removal and disposal of all replaced items,debris, and other items used during maintenance. The CITY will not incur any financial obligation regarding costs incurred as a. result of preparation, submission, and/or acceptance of a proposal. Through submission of this RFP, the CONTRACTOR agrees to all costs incurred in preparing, submitting and/or accepting a proposal. The CONTRACTOR has the option to submit a proposal (s)for all park sites (North Central, and South), a combination of park sites (i.e., North and South park sites only) or a particular park site (i.e., Central Sites only). Services. Bidden shall respond to all statements provided In the left-hand column. If there is an exception, Bidder shall respond In the right-hand column with a brief reason for exception to the requirement(s). Otherwise,state Woptable" ff mqulrernents are agreeable as specified in the left-hand column. Equipment, Bidder shall respond to all statements provided in the left-hand column Indicating specific size, make and/or modal of all components when not exactly specified. State"As Specified" If the item is exactly specified in the left-hand column. 21 2014-408 xFQ F-W31 Parks Mainuo"Ce semas COMPLETE RIGHT HAND COLUK&tN1LJKVA IDATE BiD CATEGORY I ACCEPTABLE/ AS SPECIFIED 1. Scope of Work The scope of work provided applies to all proposed park sites such Acceptable as: North Central, and Souk park sites. 11. WORK SCIJDULE The CONTRACTOR shall perform all maintenance services during normal working hours. Normal working hours are considered Monday through Friday from 7:00 a.m. to 5:00 p.m. At the discretion of the Parks, Recreation, and Community Services Director or his designee, the CONTRACTOR may perform maintenance services at other hours. The CONTRACTOR shall provide a routine work schedule in order to perform the request provided In this RFP. A copy of the schedule Acceptable should be provided to the Parks, Recreation, and Community Services Director or his designee prior to the performance of any work. Changes in the work schedule should be provided in writing. The CONTRACTOR is responsible for immediately Informing the Parks, Recreation and Community Services Director or his designee, of any work schedule changes. The CONTRACTOR shall conduct maintenance services at all times in a manner which does not disturb constituents visiting the park facilities or normal pedestrian traffic. Ill. LOC&MN Please see Exhibit B—North Park Sites Acceptable Please see Exhibit C—Central Park Sites Please see Exhibit D—South Park Skes IV, Bidder's Conference A bidder's conference will be scheduled on Tuesday, April 14, 2014 at 10:00 am. at City Nall 4"' Floor Finance Dept, 300 North "D" Street, San Bernardino, CA 82418.Attendance Is mandatory. All CONTRACTORS are encouraged to submit questions In writing during the bidder's conference. Acceptable At the CITY's discretion, additional addenda within the RFP may occur prior to or after the conference. If additional information is included, addenda will be posted on the CITY's website on April 22, 2014. 22 2014-408 RFQ F-14.11 Parks Maintanamx Service The CITY will allow CONTRACTORS to submit questions regarding the RFP. All questions must be addressed to Vanessa Sanchez and submitted via email (sanchez va&sbcity.org) no later than Thursday, April 17, 2014 at 3:00 p.m. The subject line of the email should read as follows, "INQUIRY regarding RFP F-1431 -- Parks Maintenance Services.' Acceptable All answers to inquiries submitted prior to and after the conference will be posted on the City's website (http:/Avww.sbeity.org) by 6:00 pm, on Tuesday, April 22, 2014. There will be no further submission of questions and answers after rii 22, 2014. V. Prowl Deec�on A detailed description of the proposal shall include, but is not limited to the following information. A. Brief overview of the business (include office location [s], number of employees, number of supervisors, etc.); 13. Services offered; C. Proof of Contractor's State License (C-27) and CITY business license D. References-CONTRACTOR shall provide 3 references from companies, Individuals, or agencies that have used services within the last 2 years. Please provide contact Information such as:full name,title(If applicable), address, and phone number; E. A detailed statement explaining the CONTRACTOR'S understanding of the CITY's needs; F. A detailed statement explaining how the CONTRACTOR plans to fulfill the CI'TY's needs based upon the request provided within the RFP; G. Narrative of proposed day to day operations. Please provide a detailed plan of activities (work, schedule, time needed to complete project, percentage of time allocated to perform Acceptable specific duties, etc.); H. An explanation of constraints (if applcable); 1. A statement clearly indicating the CONTRACTOR has no current or potential commkmnts that may adversely affect the CONTRACTOR' assets, line (s) of credit, guarantor letters, and/or ability to adhere to the terms of agreement with the CITY; J. Disclosure indicating no use of a subcontractor(s); K. Proof of general liability insurance of one million dollars ($1,000,000)or more; L. Prevailing wage estimate with certified payroll form;and M. All employees must wear standard professional uniforms which dearly identifying the name of the CONTRACTOR. 23 2014-408 RFQ F-14-31 Parks Mairden M Snry M Proposals Deadline: April 28, 2014. All proposals shall be Acceptable submitted and postmarked no later than the date provided. Vl. Personne_I A. Supervisor CONTRACTOR shall provide and require competent supervisors to be present on job sites at all times while work is performed. Supervisors must possess adequate technical background, preferably with formal education in omamental horticultural. B. Other Personnel CONTRACTOR shall provide sufficient personnel with full capability Acceptable of completing all tasks promptly and on-time. All work required under this contract should be completed during the regular and prescribed hours mutually agreed by both Parties. All personnel shall be physically able to perform assigned work. All personnel shall be United States citizens or legal residents. CONTRACTOR and other personnel shall exhibit professional and proper conduct at all times, Personnel shall cause the least possible annoyance to the public. VII. COSTS The CONTRACTOR is required to provide a complete and accurate quote for services. Quotes shall Include full compensation for all labor (prevailing wage included), landscape maintenance, tools, Ameptable equipment, and materials. No additional compensation will be allowed. The quote provided shall be binding for one-hundred twenty (120) days. Payment for services shall be paid at the pEmosedinecotiated bid price. VIII. LENGTH OF CONTRACT The length of this contract shall be for one (1) year with the Acceptable possibility of two 2 one year extension a . 24 2014-408 RFQ F-14-31 Parks hPaint AMM Serviws IX. LICENDES, PERMIT,AND IN URA CE A. License(s) The CONTRACTOR must provide proof of valid licenses including: 1. C-27: Landscaping Contractor license; 2. CITY business license permits; and 3. Any other approvals legally required to provide the proposed services. All licenses shall be valid and active throughout the tenure of this contract. Acceptable B. Insurance The CONTRACTOR is required to provide proof of general liability Insurance of one million dollars ($1,000,000) or more. The CITY reserves the right to conduct reasonable inquiries regarding the validity of information submitted by the CONTRACTOR. X. RFP SERVICE AGREEMENT BIQUIREMENT Upon acceptance of the RFP, the CONTRACTOR will be required to sign and agree to terms and conditions provided within the VENDOR SERVICE AGREEMENT. The final VENDOR SERVICE AGREEMENT pertaining to this RFP will provide specific Information such as: Date of Agreement, Acceptable CONTRACTOR Name (s), Compensation and Expenses, Terms/Termination, etc. Terms and conditions included in the VENDOR SERVICE AGREEMENT are not subject to negotiation. The agreement is sub ect to approval by the City Attorne . XI, RESPONSE TIME The CONTRACTOR she provide a call service on a 24-hour, 7 day a week basis. A response time to an emergency or inquiry should be within one hour and not more than two hours. Acceptable If the CONTRACTOR is unable to respond to an emergency call, the Parks, Recreation and Community Services Director or his designee, should be notified immediately,, 25 2014-408 RFQ F-14-31 Parks Wn w o=Se VW§ ......... ...... .. Xil. W Modifigafts & Inspection During the course of this agreement, new or existing landscape areas may be added or omitted. CONTRACTOR shall be given a filhsen (1 5) day written notice regarding an addition or omission of landscaped areas. The CONTRACTOR and Parks, Recreation and Community Services Director or his designee shall be present during inspection of all park site locations prior to acceptance of new landscaped areas. Payment for maintenance of additional landscaped areas shall Acceptable be based upon the contract monthly unit price Additional work may include, but is not limited to the following: a. Replacement of materials due to failures beyond CONTRACTOR's control; b. Replacement of worn, damaged, vandalized, or stolen sprinkler heads, valves, quick couplers,etc.; c. Additional treatment required for planting or soil amendment as not dearly set forth in this specification; d. New planting or other Installations and special services; e. Soil or plant testing; f. Remedial landscaping ; and Re airs or replacements due to vandalism. Xtll. CONTRACTOR NQN;COMPLIANCE Should the Parks, Recreation and Community Services Director or his designee, recognize any deficiencies In the performance of this agreement; a written notice stating deficiencies will be provided. Deficiencies shall be corrected and completed within the timeframe specified, If the CONTRACTOR fails to correct deficiencies within the Aoc eptable stated time frame, the Parks, Recreation and Community Services Director or his designee will have just cause to: a. Deduct from the CONTRACTOR's payment the amount necessary to correct the deficiency; b. Withhold or deduct a partial payment; and/or c. Terminate the contract and award to second bidder. 26 2014-408 Completed Operations: Cpf Riverside Parks&Recreation 3936 Chestnut Street Riverside CA 92501 Office: 951-351-6250 Contact:Park Superintendent Sonya Baca Chavarria(951-826-2000) Project:Annual Landscape Maintenance Services at various locations including Medians,Parkways,Slopes;Maintaining;Turd Planters,Fertilizing,Weed Control, Vines,Pest Control,Irrigation,Tree Care Contract Estimated Amount$377,424.00 Yr. 100%Completion as of December 31,2008. City of Riverside Public Works Division 1900 Main Street Riverside,CA 92501 Phone:951-351-6112 Contact: City Landscape Inspectors-Robert Filiar(951-712-4365), Projects: Landscape and general Maintenance Services for Downtown Area(Request for proposal)including Planter,Pot,Color,Turf,Pressure Wash,Hand Watering,Pest Control,Irrigation Maintenance,Tree Care,Daily Trash Removal,Fertilizing,Weed Control Contract Estimated Amount$690,000.00 Yr. 100%Completion as of December 30,2008. City of San Bernardino 300 N. "D"Street San Bernardino CA 92418 Office: 909-384-5233 Contact: City Landscape Inspector—Willie Brigham Project:Landscape district maintenance services of slope,open park space and parkways including ground covers,shrubs,trees,irrigation,trash and debris,weed control, fertilizations Contract Estimated Yearly Amount$216,000.00 100%Completion as of June 3 0,2011. 2014-408 City of Victorvillc 14343 Civic Drive P.Q.Box 5001 Victorville CA 92393-5001 Phone:(760)955-5000 Contact: Ro Ratliff(760)628-7722 Project: Landscape Maintenance Services Contract Estimated Yearly Amount$264,600.00 QV of Riverside Public Utilities Water Eagineerin¢ 3750 University Ave. 3rd Floor Riverside,CA 92501 Office:951.826-2253 Contact:Joe Solano 951-826-5258 Project:Landscape Maintenance Services Contract Estimated Yearly Cost$195,000.00 2014-408 Personnel Qualification President Joel fbarra- Responsibilities: Over sees company operations,signs contracts and proposals and meets with clients for work progress and new projects. Mr. Ibarra holds the company C27,C61,D491&Pest Control Business License. Has over 23 years of office and field experience. Geoff Rutherford—Business Manager Responsibilities:Landscape Maintenance Division Manager,preparation and delivery of bids and proposals,meets with clients for work progress and new projects. Has been with the company for 14 years and has 24 years of experience working in the Municipality field. Nick Alvarado Nick holds a QAL license Categories B-C and is a Certified Arborist. Has over 20 years of field and office experience including supervising many Municipalities. Guillermo Perez—Supervisor Responsibilities: Oversees the day to day operations in the field,meets with the City Inspectors and Supervisors for work progress schedules and projects. He is certified in Reclaimed Water Management. Experience: Guillermo has 10 years of hands on field experience and 5 years of supervisor experience,supervises up to 25 employees. Cruiliermo is bilingual and has a dedicated,very reliable track record of responsibility he has been with the company 10 years. 2014-408 Irrigation Technician-Miguel Ibarra-Supervisor Responsibilities:Repair,maintain,program and operate all the irrigation systems,works along with other maintenance workers on the daily maintenance tasks. He is certified in Reclaimed Water Management. Experience:Miguel is bilingual,has 10 years of field experience as Supervisor and Irrigation Technician,and supervises up to 20 maintenance workers. He has been with the company for 12 years. Maintenance Crew Members-It is our intent to hire City of San Semardino area residents and preexisting maintenance personnel to perform all of the routine and specialty tasks in the contract specifications listed by the RFQ F-14-31. 2014-408 Customer and Quality Service P,roeedums Inland Empire Landscape Inc.takes a practical,customer-focused approach to deliver landscape maintenance services. Satisfying customers is Inland Empire Landscape Inc. number one priority.We have High standards in improving the way we create and deliver upon client expectations. Inland Empire Landscape provides incentives,trains,and empowers local managers and supervisors to make decisions necessary to service and completely satisfy our customers. We strive to fatly understand the needs of our customers and to address those needs with a high personal level of service. Inland Empire Landscape leverages its scale and expertise to minimize labor and material expenses,providing savings to its customers. Inland Empire Landscape has unraveled reputation in the private and public sector working successfully with;developers,builders,property managers, and owners to beautify the Inland Empire area and surrounding cities. 2014-408 RFQ F-14-31 Parks mlento"M Services PRICE FORMS REQUEST FOR QUOTES: RFC( F-14-31 DESCRIPTION OF RFQ: parks Maintenange $Ittyl COMPANY NAME: Inland Empire Landscape, Inc. ADDRESS: 2456 Kem St. San Bernardino, CA 92407 PRINT NAME OF AUTHORIZED REPRESENTATIVE Joel lbarre- President SIGNATURE Maintenance of the City of ernardino's North Park Sites Exhibit B Monthly Item Name of Paris Park Address Park Price # Acre 1 Al Guhin Park 3650 Little League Drive 8.0 $ 1,51 .00 per month 2 Blair Park 1466 W.Marshall Blvd. 34.0 $ 3,468.00 per month 3 Freddie Spellacy Park Ash&North Park Blvd. 1.5 $ 183.00 per month 4 Harrison Canyon Park 3e and Golden 6.0 $ 612,00 per month 5 Horine Park 3145 Leroy and 3150 Waterman Ave. 5.67 $ 578.00 per month 6 Hudson Park 4365 Park Drive 10.1 $ 1,530.00 per month 7 Jack Relit'Park Norma Lane&Stephanie 0.25 $ 26.00 per month 8 Littlefield/Shultis Park Buckboard and Kendal Way 15.0 $ 1,830.00 per month 9 Newberry Park 560 Hill Drive 1.53 $ 156.00 per month 10 Newmark Field 3890 Pershing(39th&Severence) 5.02 $ 612.00 per month 11 Ronald Reagan Park Irvington&Chestnut 4.0 $ 408.00 per month 12 Rowe Library 108 E. Marshall 0.5 $ 151,00 per month 13 Tom Gould Park 240 W.40th Street .51 $ 52.00 per month 14 Tom Minor Park Irvington&Palm 5.0 $ 510.00 per month 15 Wildwood Park 536 E.40th Street 24.2 $ 2,888.00 per month 16 Hampshire Greenbelt 1167 E.40th Street 3.0 $ 306.00 per month TOTAL: $ 14,676.00 per month 28 2014-408 RFQ F-14.31 Perks Mahumance Services Trash Service of the City of San Bernardino"s North Park Sites Daily Item Name of Park Park Address Park charge # Acreage 1 Al euhin Park 3650 Little League Drive 8.0 $ 25.00 per day 2 Blair Park 1466 W.Marshall Blvd. 34.0 $ 85.00 per day 3 Freddie Speilacy Paris Ash&North Park Blvd. 1.5 $ 20,00 per day 4 Harrison Canyon Park 39 and Golden 6.0 $ 25,00 per day 5 Horine Park 3145 Leroy and 3150 Waterman Ave. 5.67 $ 25.00 per day 6 Hudson Park 4365 Park Drive 10.1 $ 80,00 per day 7 Jack Reily Park Norma Lane&Stephanie 0.25 $ 20,00 per day a Littlefield/Shultls Park Buckboard and Kendal Way 15.0 $ 40.00 per day 9 Newberry Park 560 Hill Drive 1.53 $ 20,00 per day 10 Newmark Field 3890 Pershing(39th&Severance) 5.02 $ 25.00 per day 11 Ronald Reagan Park Irvington&Chestnut 4.0 $ 25.00 per day 12 Rowe Library 108 E.Marshall 0.5 $ 20.00 per day 13 Tom Gould Park 240 W.40th Street .51 $ 20,00 per day 14 Tom Minor Park Irvington&Palm 5.0 $ 25.0() per day 15 Wlldwood Park 536 E.40th Street 24.2 $ 70.00 per day 16 Hampshire Greenbelt 1167 E.40th Street 3.0 $ 25.00 per day TOTAL: $ 500.00 31 2014-408 RFQ F-14-31 Parks Mamftaaeace Services Restroom Maintenance Service of the City of San Bernardino's North Park Sites Monthly Item Name of Pork Park Address Park Charge in Acres e 1 At Guhin Park 3650 Little League Drive 8.0 $ 520.00 per month 2 Blair Park 1466 W.Marshall Blvd. 34.0 $ 2,000 00 per month 3 Freddie Spellacy Park Ash&North Park Blvd. 1.5 $ 520.00 per month 4 Harrison Canyon Park 3e and Golden 6.0 $ 0 per month S Horine Park 3145 Leroy and 3150 Waterman Ave. 5.67 $ 520.00 per month 6 Hudson Park 4365 Park Drive 10.1 $ 520.00 per month 7 Jack Reny Park Norma Lane&Stephanie 0.25 $ 0 per month 8 Littlefield/Shultls Paris Buckboard and Kendal Way 15.0 $ 620.00 per month 9 Newberry Park 560 Hilt Drive 1.53 $ 0 per month 10 Newmark Field 3890 Pershing(39th&Severence) 5.02 $ 0 per month 11 Ronald Reagan Park Irvington&Chestnut 4.0 $ 0 per month 12 Rowe Library 108 E.Marshall 0.5 $ 0 per month 13 Tom Gould Park 240 W.40th Street .51 $ 0 per month 14 Tom Minor Park Irvington&Palm S.0 $ 0 per month 15 Wildwood Park 536 E.40th Street 24.2 $ 2,600.00 per month 16 Hampshire Greenbelt 1167 E.40th Street 3.0 $ 0 per month TOTAL., $ 7,200.00 36 2014-408 Work Plan(North Areal President-As needed Strategic planning for special projects. Project Manager-As needed Responsibilities: Site inspections,meeting with inspector,implementation of schedules and oversees supervisor and plans renovations. Supervisor(20 Hours/Monday-Friday) Responsibilities:Site inspections,meet with inspectors,oversees foreman,renovations and specialty operations. Irrigation Technicians(1-40 Hours/Monday-Friday) Responsibilities: Specialty irrigation repairs,main lines and trouble shooting. Foremen(1.5-60 Hours/Monday-Friday) Responsibilities:Oversees crew and site operations Maintenance Personnel(4- 160 Hours/Monday-Friday) Responsibilities:All daily tasks outlined in specifications to included litter pickup. Pesticide Technician(1- 16 Hours/Monday-Friday) Responsibilities:Responsible for applying pesticides,herbicides and pest control.Chemical and fertilizer applicator. Restroom/Trash(3.5- 140 Hours/Monday-Friday) Responsibilities:Daily tasks include opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters.Pick up trash barrels and litter from City parks and facilities. Restroom/Trash Weekend Services(3.5-56 Hours for Saturday&Sunday) Responsibilities:Opening and closing of mstrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversm and maintain playground equipment and picnic shelters.Pick up trash barrels and litter from City parks. 2014-408 RFQ F-2431 Parks Maintamce Smim Restroom Maintenance Service of the City of San Bemerdino's Central Park Sites Item Pork Monthly # Nom of Park Park Addreu Cha i Anne Shirrells 1367 N.California Street 12.0 $ 1,020 00 per month 2 Delmann Heights Park 2969 N.Flores Street 19.7 $ 520.00 per month 3 Encanto Park 1180 W.9th Street 8.9 $ 520.00 per month 4 Guadalupe Field 780 Roberds Ave. 2.25 $ 520.00 per month S Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $ 520.00 per month 6 Ninth Street Park 2931 Garner Ave. 3.62 $ 520.00 per month 7 Perris Hill Park 607-1135 E.Highland Ave. 64.4 $ 2,060.00 per month 8 Perris Hill Senior Center 780 W.list Street 2.0 $ 0 per month 9 Speicher Park 1535 N.Arden Ave. 28.0 $ 520.00 per month 10 Campo Santo Memorial Park 2651"D"Street 5.5 $ 0 per month 11 Boys&Girls Club 1190 9th Street 3.0 $ 0 per month Total $ 6,200.00 35 2014-408 KFQ I"I4-31 Parks Mainwoce Savims Trash Service of the City of San Bernardines Central Parts Sites Item Park Daily # Name of Park Park Address e chary 1 Anne Shirrells 1367 N.California Street 12.0 $ 4().()o per day 2 Delmann Heights Park 2969 N.Flores Street 19.7 $ 70.00 per day 3 Encento Park 1180 W.9th Street 8.9 $ 35.00 per day 4 Guadalupe Field 780 Rober+ds Ave. 2.25 $ 20.00 per day 5 Gutierrez Field 14th Street and Mt.Vernon Ave. L98 $ 20,00 per day 6 Ninth Street Park 2931 Garner Ave, 3.62 $ 25.00 per day 7 Perris Hill Park 607-1135 E.Highland Ave. 64.4 $ 23040 perday 8 Perris Hill Senior Center 780 W.21st Street 1.0 $ 15.0() per day 9 Speicher Park 1535 N.Arden Ave. 28.0 $ j()0,00 per day 10 Campo Santo Memorial Park 2651"D"Street 5.5 $ 30.00 per day 11 Boys&Girls Club 1180 9th Street 3.0 $ 1 5.00 per day Total $ 640,00 �n 2,400 32 2014-408 RFQ F•14-31 Parks Mairetea om Services Maintenance of the City of San Bernardino's Central Park Sites Exhibit C Item Park Mon ft # Naane of Park Park Address Acreage Charge 1 Anne Shirrells 1367 N.California Street 12.0 $ 1,250.00 per month 2 Delmann Heights Park 2969 N.Flores Street 19.7 $ 2,200.00 per month 3 Encento Park 1180 W.9th Street 8.9 $ 908.00 per month 4 Guadalupe Field 780 Roberds Ave. 2.25 $ 250.00 per month 5 Gutierrez Field 14th Street and Mt.Vernon Ave. 1.98 $ 250.00 per month 6 Ninth Street Park 2931 Garner Ave. 3.62 $ 389.00 per month 7 Perris hill Park 607-1135 E.Highland Ave. 64.4 $ 7,568 00 per month 8 Perris H III Senior Center 780 W.21st Street 1.0 $ 300.00 per month 9 Speicher Park 1535 N.Arden Ave. 28.0 $ 2,956 00 per month 10 Campo Santo Memorial Park 2651"D"Street 5.5 $ 800.00 per month 11 Boys&Girls Club 1180 9th Street 3.0 $ 320.00 per month Total $ 17.171.00 per month 29 2014-408 Work Plate(Ceutml„Arm) President-As needed Strategic planning for special projects. Project Manager-As needed Responsibilities: Site inspections,meeting with inspector,implementation of schedules and oversees supervisor and plans renovations. Supervisor(1-20 Hours/Monday-Friday) Responsibilities: Site inspections,meet with inspectors,oversees foremen,renovations and specialty operations. Irrigation Technicians(I-32 Hours/Monday-Friday) Responsibilities: Specialty irrigation repairs,main lines and trouble shooting. Foremen(1.5-60 Hours/Monday-Friday) Responsibilities:Oversees crew and site operations Maintenance Personnel(4- 160 Hours/Monday-Friday) Responsibilities:All daily tasks outlined in specifications to included litter pickup. Pesticide Technician(1- 16 lours/Monday—Friday) Responsibilities:Responsible for applying pesticides,herbicides and pest control.Chemical and fertilizer applicator. Restroom/Trash(3.5- 140 Hours/Monday-Friday) Responsibilities:Daily tasks include opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters. Pick up trash barrels and litter from City parks and facilities. Restroom/Trash Weekend Services(3.5-56 Hours for Saturday&Sunday) Responsibilities:Opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters.Pick up trash barrels and litter from City parks. 2014-408 RPQ F-1431 Parks Maintenaeee SwAm Maintenance of the City of San Bernardino's South Park Sites Exhibit D Item Park Monthly 0 Nairn of Park Park Address Acreage Charge 1 City Hall 300 North"D"Street O.S $ 400.00 per month 2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $ 950.00 per month 3 Court Street Square 457 Court Street 0.5 $ M.00 per month 4 Fifth Street Senior Center 600 W.5th Street 0.5 $ 375.00 per month 5 La Plaza Park 685 Mt.Vernon Ave. 2.04 $ 20$.00 per month 6 Lytle Creek Park 380 South"K"Street 17.9 $ 1,826.00 per month 7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 5(}0,00 per month 8 Meadowbrook Park 2nd Street&Sierra Way 14.12 $ 1,440.00 per month 9 MIA Park 503 E.Central Ave. 2.0 $ 204.00 per month 10 Nicholson Park 2750 2nd Street 952 $ 970.00 per month 11 Nunez Park 1717 W.5th Street 22.04 $ 2,248.00 per month 12 Palm Field 888 E.6th Street 22.3 $ 1,825 00 per month 13 Pioneer Park/Feidheym Library S65"F"Street 5.0 $ 810.00 per month 14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ 3,350.00 Per month 15 Seceombe Lake Park 160 E.5th Street 44.0 $ 4,488.00 per month 16 Villasenor Library 525 North Mt.Vernon Ave. 0.5 $ 150.00 per month 17 Parking Structure&Annex 260 North"D"Street .5 S 500.00 per month 18 Norton Gym/Ballroom 1554 Art Townsend Drive 3.8 $ 499,00 per month Total $ 29,093.00per=nth 30 2014-408 RFQ F-14-31 Parks Mailmmaace Swim Trash Service of the City of San Bernardino's South Park Sites Item Park Dally # Name of Park Park Address Acreage Charge 1 City Nall 300 North"D"Street 015 $ 15.00 per day 2 Colony Park 1583 E.Hardwick Drive&Weir Rd 6.4 $ 25.00 per day 3 Court Street Square 457 Court Street 0.5 $ 20.00 per day 4 Fifth Street Senior Center 600 W.Sth Street 0.5 $ 15.00 per day S La Plaza Park 685 Mt.Vernon Ave. 2.04 $ 25.00 per day 6 Lytle Creek Park 380 South"K"Street 17.9 $ 50.00 per day 7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 25.00 per day 8 Meadowbrook Park 2nd Street&Sierra Way 14.12 $ 60.00 per day 9 Mill Park 503 E.Central Ave. 2.0 $ 20.00 per day 10 Nicholson Park 2750 2nd Street 9.52 $ 40.00 per day 11 Nunez Park 1717 W.5th Street 22.04 $ .50.()o perday 12 Palm Field 888 E.6th Street 22.3 $ 50.00 per day 13 Pioneer Fark/Feldheym Library, 565"F"Street 5.0 $ 45.00 per day 14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ 50.00 per day 15 Seccombe Lake Park 16D E.5th Street 44.0 $ 150.00 per day 16 i Villasenor Library 525 North Mt.Vernon Ave. 0.5 $ 20.00 per day 17 Parking Structure&Annex 260 North"D"Street .5 $ 25.00 per day 18 Norton Gym/Ballroom 1554 Art Townsend Drive 3.8 $ 25.00 per day Total $ 700.00 FW, W- PI->- V-NO . 33 2014-408 RFQ F•14-31 Parks Mah*marm Services Restroom Maintenance Service of the City of San Bernardino's South Park Sites item Park Monthly M Name of Paris Park Addrm Acreme Charge 1 City Hall 300 North"D"Street 0.5 $ 0 per month 2 Colon Park 1583 E.Hardwick Drive&Weir Rd 6.4 Colony $ 520.00 per month 3 Court Street Square 457 Court Street 0.5 $ per month 4 Fifth Street Senior Center 600 W.5th Street 0.5 $ 0 per month 5 La Plaza Park 685 ML Vernon Ave. 2.04 $ 520 OOper month 6 Lytle Creek Park 380 South"K"Street 17.9 $ 52().00 per month 7 Meadowbrook Fields 179 E.Rialto Ave. 4.96 $ 0 per month 8 Meadowbrook Park 2nd Street&Slerra Way 14.12 $ 520 001' month 9 Mill Park 503 E.Central Ave. 2.0 $ 0 per month 10 Nicholson Paris 2750 2nd Street 9.52 $ 520.00per month 11 Nunez Park 1717 W.5th Street 22.04 $ 1,Q20.00per month 12 Palm Field 888 E.6th Street 22.3 $ 520 QQper month 13 Pioneer Park/Feldheym Library 565"F"Street S.0 $ 0 per month 14 Pioneer Memorial Cemetery 211 E.9th Street 22.0 $ 520 00per month 15 Seccombe lake Paris 160 E.5th Street 44.0 $ 2,499 OOper month 16 Vfllasenor Library 525 North Mt.Vernon Ave. 0.5 $ 0 per month 17 Parking Structure&Annex 260 North"D"Street .5 $ 0 per month 18 Norton Gym/Ballroom 1554 Art Townsend Drive 3.8 $ 0 per month Tobl $ 7,679.00 34 2014-408 Work FIgn(South al President-As needed Strategic planning for special projects. Project Manager-As needed Responsibilities: Site inspections,meeting with inspector,implementation of schedules and oversees supervisor and plans renovations. Supervisor(20 Hours/Monday-Friday) Responsibilities: Site inspections,meet with inspectors,oversees foreman,renovations and specialty operations. Irrigation Technicians(1-40 Hours/Monday-Friday) Responsibilities: Specialty irrigation repairs,main lines and trouble shooting. Foremen(2-80 Hours/Monday-Friday) Responsibilities:Oversees crew and site operations Maintenance Personnel(4- 160 Hours/Monday-Friday) Responsibilities:All daily tasks outlined in specifications to included litter pickup. Pesticide Technician(l- 16 Hours/Monday-Friday) Responsibilities:Responsible for applying pesticides,herbicides and pest control.Chemical and fertilizer applicator. Restroom/Trash(3.5-140 Hours/Monday-Friday) Responsibilities: Daily tasks include opening and closing of reshmms.Maintain,pressure wash restrooms,and replenish the supplies.Oversee and maintain playground equipment and picnic shelters. Pick up trash barrels and litter from City parks and facilities. Restroom/Trash Weekend Services(3.5-56 Hours for Saturday&Sunday) Responsibilities:Opening and closing of restrooms.Maintain,pressure wash restrooms,and replenish the supplies. Oversee and maintain playground equipment and picnic shelters.Pick up trash barrels and liner from City parks. 2014-408 RPQ F-1431 Parks Malnwmec Servlws Equipment Rates for Maintenance of the City of San Bernardino's Park Sites and Amenities Item Equipment Hourly Rate Explanation No. 1. Trucks $38.00 For extra Wak requested by the 4hro m n mu 2. 560 Hustler Mower 3. Power Hedge Trimmer $18.75 4, Back Pack Power Blower 18.78 S. Power Edger $18.76 6_ Pressure Washer $18.76 7. n Deere Mower $30.00 a. 80"Ex Mark Mower $30. 9. 40"Ex Mark Mower 530.00 10. Power Weed Mir 18.75 oto TINer UVchine $18.75 Back-Me Tractor $75.00 Flail Mower ren er Stump Grinder INOO Concrete Mixer $25.00 Total $475.50 Labor Rates for Maintenance of the City of San Bernardino's Park Sites and Amenities Item tabor Classification Hourly Rate Explanation No. 1. Laborer $25.00 Maintenanoe Worker 2. Irrigation Technician 135.00 Irrigation Specialist 3. ConsWctioNOperator $45.00 Cement-Mansory-Playground Equipment 4 Foreman $40.00 Dftbts Crew at all roes 5. Supervisor $45.00 Supervise re Call 6. 7. a. 9. 10. Total $190.00 34 2014-408 RFQ F-14-31 Perks MaintmMm swims Percentage Mark up of Materials&Supplies for Maintenance of the City of San Bernardino's Park Sites and Amenities Item Material&suppilas PercentW Explanation No. Mark-up 1. Material 1546 a p IR Material 2. 3. 4. 5. 6. 7. 8. 9. 10. Total ANNUAL Pt1RCHAAE ORDER Effective on or about July 1, 2014 through June 30, 2015 plus two (2) one-year renewal options, for City's requirements. Option year one, It exercised, shall be effective July 1, 2015 through June 30, 2016. 02tion,year two. I exercised, shall be effective July 1, 2015 through June 30, 2017. Actual option year pricing shall be negotiated with the sucomful Bidders) prior to exercising of any given option year. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order. Are there any other additional or Incidental costs, which will be required by your firm in order to meet the requirements of the Technical Specifications? Yes / Na (circle one). If you answered "Yes°, please provide detail of said additional costs: NO 35 2014-408 It!'Q H-14.31 Perks Mainmenae Sm-.gm AUTHORIZED SIGNATURE: PRINT SIGNER'S NAME&TITLE: Joel Iba President DATE SIGNED: ZIIZ-,? 2 do Inland re Landscape, Inc. COMPANY NAME &ADDRESS: 2456 Kern St. San Bernardino, CA 92407 PHONE: (909473-9468 FAX: (949473-9040 EMAIL: Loelftniandempireiandsmpe.com IF SUBMITTING A "NO BID", PLEASE STATE REQSON(S) BELOW: 37 2014-408 RFQ F-24-31 P*fks Maintmwce services Please indicate any elements of the Technical Specifications that cannot be met by your firm: We can meet all elements of the Technical Specifications for RFQ F-14-31. Have you included in your bid all informational items and forms as requested? Y'gs ! No (circle one). If you answered"No", please explain: yes This offer shall remain firm for 920 days from RFQ close date. Terms and conditions as set forth in this RFQ apply to this bid. Cash discount allowable: 0% days; unless otherwise stated, payment terms are: Net thirty(30) days. In signing this bid, Bidder warrants that all certifications and documents requested herein are attached and properly completed and signed. From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all Addenda to this RFQ received by your firm, and the date said Addenda wastwere received. Verification of Addenda Received: Addends No: N/A Received on: Addenda No: N/A Received on: Addenda No: N/A Received on: 36 2014-408 RFQ F-14-31 Parks MWMnance Services SUBCONTRACTOR'S LIST As required by California State Law, the General Contractor bidding will hereinaftr state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work in an amount In excess of one-half of one percent of the General Contractor`s total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor falls to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. DIVISION OF NAME OF FIRM OR LOCATION WORK OR CONTRACTOR CITY TRADE N/A Joel Barra Print Name Signs of 110dee r Company Name: Inland Empire landscape, Inc, Address: 2456 Kem St. San Semardino, CA 92407 REJECTION OF BIDS The undersigned agrees that the City of San Bemardino reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do seems to best serve the public interest. 38 2014-408 RFQ F-14-31 ?arks Waftance Services NON -COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of pedury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F44-31. Business Name Inland Empire Landscape, Inc. Business Address 2456 Kern St. San Bemardino, Ca 92407 Signature of bidder X Place of Residence Subscribed and swm before me this day of , 20 Notary Public in and for the Ca my of State of Califomia. `-"c-i ::3,j r>-A� My commission expires: .20 39 2014-408 State of California County of San Bernardino Subscribed and sworn to (or affirmed) before me on this-28th- day of April , 20JA_, bye,liana proved to me on the basis of satisfactory evidence to be the person(a)who appeared before me, KIMBERLY COS U Commission#1904006 -.i .Notary Public•Caiifornis San Bernardino County M Comm,V 'res oat 3,2014 (Seal) Signature 2014-408 `- INLAND EMPIRE Sm ,�Buw f, . LANDSCAPE , INC . 909.47.WM fax9W.473.9M Landscape Development & Maintenance ST.uc.M2299 Wand Empire Landscape,Inc,will guarantee our propose price.Validity for 150 days as of Monday,April 28,2014 for RFQ F-14-31 Parks Maintenance Services. Sincerely, Joel esident 2014-408 ACS& CERTIFICATE OF LIABILITY INSURANCE 2j==14 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE WKDE.R- THIS GERTIFICATE DOES NOT AFFIRMATIVIELY OR Nf-cliATTVELY AMEND. EVEIND OR ALTER THE COVERAGE AFFORDED BY THE MUCtE8 11IMA . THIS CIORTlE:ATE OF M LIRANCE OOiB NOT CONSTITUTE A CONTRACT OFrWEEN THE ISSUING WWREP44 AUTHORIZED REPRMNTATAW=OR PRODUCER,AND THE OERIVICAT E HOLDER. IMPWA aete hokWw N an ADDITIONAL INSURED,No poacy(I*9)Swot be aWwsed. If SUWJWATM O WAIVM eaftijeat t0 It»$walls and corkiftne of the pafky,certain pWWas may nKpdm an ernicivewmat A stadenlerd an"oerdlicobo dace not conbr rWft to the ewditabe hoidsr In Neu of such endom PlEOOIICat 909-M-0293 909-422-1414 ALC Insurance Services 1740 E Walt gton Street Suite C3 _ Colton,CA 92324 ealyverAeE r Im 949-473-9069 9()9-473-9044 Inland Empire Landscape, Inc. ROM M a: 2456 Kam Street 119KNIaR C ersLUaR : San Bernardino,CA 92407 P: COVERAGES CERTIFICATE NUMIMER: REVISION NtJ WP-* THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE WWRED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. NBRI LTR TYPE OF a1au11ANCE to llrs 0611MAL LIAeUM , .O�y BLAItw3-ti4t)E ©QC4UR MER1 EXP aw i BAG-1026313 11120/2013 11l201?A14 p aACA+eL1URY i — 01801ALAGNMATE t OWL AGGRIM'M LOAM APPLES PER PRODUCTS-00MP10PAQG POLICY LOG i AUTOMOMLIUM111HY COMMEG SINGLE LMR i (EN PoddWO ANY AVID BODLLY WAJRY�r P=" i ALL"M AUT08 80D1LY NA WjPa 96ftM t SUMP AxPAUTOS HM AUTOS i NON-0WKW AVTQG i t IJ 11101LLA LIAd OOCUR 6AGH OCCURFAINGS UCM UAe CLAWAAAaE AGWOATE I DEDUCTIBLE I ; YYORRIiRf CDaP@IfATMAV AMb lla4#fflW LhUML iY ANY R�ERJEIIEt%fl4VE^ NIA 15.6 ytjHAMDENT I dews vtd�lr D @T i_ J R.L.DIBLW•EA om e N. I,p -POLIGYLIMff i D&ACWVAON OF OPORATWNE 1 LOCATIOtlS/VaNN?►E!lea ACORD 1e'i,AdOM�R�mab eandw,Nwwn gw><fwtdnn Job Description: Landscape Maintenance/Installation Project: Certificate Holder named as Additional Insured per form CG 2010 07 04 attached. 2OT F CATS HOLDER CANCLRI ATTO)I City Of San Bernardno THE DIPIIATIO11 DATE THEREOF DMOM WILL BE �NMIED NI 300 North O Street,3rd Floor ACCORDANCE I NFH THE POLICY PROVISIONS. San Bernardino,CA 92418 AUTHOR®�R�frATIVB 0 1OW2009 ACORD CORPORATaN. All rights reamed. ACORD 25(200MO) The ACORD name and logo are reotered marts of ACORD 2014-408 PNMPNM A 4 V CERTIFICATE OF UASILITY INSURANCE °�`,COMRM- THIS CERTFTCATE tS ISSUEO AS A MATTER OF INPORMATNON ONLY AND NO RIGHTS UPON THE CiRTFIGATIE HOLDER. THIS CERTIFICATE DOE$ NOT AFFIRMATIVELY OR NEGATMELY AMEND, EXTEND OR ALTER THE CWEtiAft AFFWJ= By THE POLKWS BELOW TNI$ CERTFICATE OF INSURANCE DOES NOT CONSTMIYE A CONTRACT BETWWN THE =Me e pMRER(SX AUTHORIZED REPftESEw1ATNE OR PRODUCER,AND THE CERTMICATE HOLDER. NORTANT: ff the cwtiOoalle Holder le an ADDITIONAL INSURED,the pogcyr(Iss)must be endowed. if SUBROGATION IB WAROM the to end cen"ons of go p9 ft.osrtpM policies may mquke an indorsement. A sbtsnwd on this certMcate does not confer rW b to the certlllcatl hwWw in Neu of such eadanwrne s Paawmit 9W9$24.9821 949.4221444 AM092 9-0-8-10 Alfonso C;astas 9 9821 808-422-1414 1744 E Washington►Street mbft amte !mersagentoom Suite C3 - 4 N+swm 909-473-9466 909-473-9040 IMMMA. n Inland Empire Landscape,Inc. 2456 Kern Street a MID: San Bernardino,CA 92407 . RlEft>F COVERAGES CINU IFiCAtL Nom: REVISION NUMBER: THIS IS TO COMFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN rSSUED TO THE INSURED NAMED ASM FOR THE POLICY PERM INDICATED. NOTVNTHSTANDINO ANY REQUIREMENT.TERM OR CONDMON OF ANY CONTRACT OR OTHER DOCUMEWT W TH RESPECT TO V*NCH THIS C RTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE.INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IB SUBJECT TO ALL THE TERMS, EXCLUSIONS ANMCONDfflONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE SEE14 REDUCED BY PAID CLAMS. I TYPEOf Iqf RMM L81e4e 000tH.uASILLnr EACH O� t COMMERCIAL S _ Gi AeAS•F1nDE OCCUR Nro txP one _. PEF& NAL a AOV INJURY s c3lrNCa L AOOREOATE s O£WLA(NOREGATELUTAPPUESPtt PRODUCTS-COMPFOPAGO S S POUCY 7A LOG AU 0006LE UANNJTY O s dos Ea 81NOLE L1MtT $' (�aaadwtl ANY AUTO e0O1LYSNJURY(per penes) f ALL OV*M AUTOS BODILY INJURY(Per naW" ! SCHE MAUT08 PPMEFOYDAWME i HWD AUT08 S NON-OWNED AUTOS S UMOVALUL LAS occuR EACH occur�eNLx MMM UAS CLANYIB4MADE AGGREGATE ;— DEOWTVILE ' „rc sTr:TU. pONLPRNSATION ry���/� AND■NPLAYeRe'LIANM YIN E.L.EACH 62LMENT 1M�rVNV A (� N rA 8{)11 1)2738 a7/a7Jd013 07F0TR414 LL,DISEASE-&ALOAPLAYE s1,d0ar000 M dswbeisdr EL OiQEASE•POLA:YLMfT Or OPERATION DOW Ow=PT"OP CPrAT=s l LOCATIONS tV Neueb ACCORD 101.AaW0"11 n00rloe&MOiA.N may MMa a rscpd" Job Description: Landscape Maintenanc etinstallatidn Project: CMR"nIoI M H CANCELLATION City of San Bemardltto shhoULO ANY OFTNE AWVE=cmM MXISB U CAUCKM EEFORE THE EKMATION DATE THEREW, NOTICE WILL BE DlLrVOM IN 300 North D Street 3rd Fb" ACCORDANCE VM THE POLICY PROVISIONS. San Bernardino,CA 92418 AMOK WROGRIM7M je 0 9M4009 ACORD CORPORATION. All rights reserved. ACORD 26(2009109) The ACORD name and toga are registered r uft of ACORD 2014-408 q�� CERTIFICATE OF LIABILITY INSURANCE �''�" ) 04/2812414 THIS CERTIFICATE I8 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFIE,ltE NO RIGHTS UPON THE CERTIFICATE HOLDER,THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR KMATNELY AMENB, Wff9 dB OR ALTIM THE COVERAGE AFPORDEO BY THE POLICIES BELOW, THIS C9KTIMCATII OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE 13SUM B iNSURFaK4 AUTHORMED RepRESENTATWE OR PRODUCER,AND THE CERTIFICATE JfOLDIK IMPORTANT; if the oer i9w—holder o an ADDITIONAL INSURED,M*polley(iss)must be endorsed. If 9IjMOATION M WANED,I Mid to the tents and ODndRION of the Pe11cy,Oertbld 116116 s many require an endonomenL A atatament on thk owdfkals toes not confer ddb to dw eerWitate hoidw in lieu of such endomernetltts PRODUO@! $49.824-9821 809-4Z2-1414 Alfonso CDStas Aifonso Costas Insuranoe Servioes I*,W1909-824-9821 :rA6,UIL909^422-1414 1740 F Washington Street eC Suite C3 — - 011100,SA 92A24 _ A�atwaw covsRrua ►tARZ INSWIED 909-473-9066 909,473-9040 A:T inland Empire Landscape, Inc. 2466 Kern Street INSUMC: D: 1 San Bernardino,CA 92407 a: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERK INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAK THE INSURANCE AFFORDED BY THE POUGES DESCRIBED HEREIN 15 SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. iN TYPEOF INSURANCE _ POLICY aft i WWTV t,!R IIRAL UANUTY r AClr ocGUR _ .a COMMERCIAL GENERAL LIAMLITY ES lEa awnnaal S _ CLAW44AOE � OCCUR PERGO'.a AOY N AW :s GR4ERALAGGREGATE S OEN'L AGGREGATE LIMrr APPLIES PER' PRODUCTS-CDWICIP AaG I S —— POLICY P _ LOC •$ AUTOMONA UAGIUTY YY I i I Imo' I S 1,000,000 ANY AUTO 602630726 .12foa=131 12!08/2014'B:xuY INA)RY ftv,aw) s ALL OYMEDAUTOS ; ODDLY INJURY owswidwo) S SCHEDUIEDAUTOS PROPERTYDAMArdE B A ✓ ACED AUTOS I/ NON4DMEDAUTOS # I S -- � IS UMBRELLA LMB OCCUR i EACH OCCURRENCE is i AGGREGATE i S —_ —DEDUCTIBLE RETEN 1 S WORKERBCOMPENSATION AND EMPLOYEW UABLITY ANY PROPRIETOWPARTHERIE%BOUTIYE YIN NIA EJ..EACNAICCN1Et4r 'b OFFICERMEMBNt W&LUDED1 E.L Diss4m-EA EMPLOYEE s Oftmw ry In tea) It •dawrnb�vlda'PERA710t/8 EL D18EABE-POLICY LIMIT S DESCRIp7tM OF OMERAMM i LOCATIONS J VE)YCLe'Ji(Al wh ACM 101.AddMatal R--ft 901"d W,N m..spda b".Id) d) Job Description: Landscape Mai ntenancellnstaliation Project: RFQ F-14-31 CERTIFICATE HOLDER CANCELLATIQM City of San Bernardino TM�RA�DA NO=MILLI eOf DRIUVEM IN Finance Dept,/Purchasing Division ACCORDANN WrIN 11M POLICY PROVIS100111, 300 N"D"Street,3rd Floor San Bernardino,CA 92418 AUTIWMZ.{I MMESENTA" ®1966-2009 ACORD WRPORATION. AN dg*rustved, ACORD 25(2009109) The ACORD name and w90 are registered marks of ACORD 2014-408 Experience Inland Empire Landscape,Inc.has been providing quality landscape services in the Inland Empire area for over 13 years,specializing in large scale municipal maintenance. We install and maintain all phases of landscaping including the installation of a 36 acre passive park for the City of Banning which include; Current Operations: City of Riverside Public Works Division 1900 Main Street Riverside,CA'92501 Phone:951-351-6112 Contact: City Landscape Inspectors-Robert Filiar(951)712-4365 Project:Landscape Maintenance Services Project: Total Yearly Cost$418,912.00 County of$tyq de Transport t n t 4080 Lemon Street Riverside CA 92502 Office: 951-955-6767 Contact:Principal Engineering Technician-Mark P Hughes(951-830-6860) Projects: Monthly Landscaping Maintenance for various Zones within Riverside County and Landscaping Construction Projects upon Request and approval. Project: Total Yearly Cost$189,172.00 City of Rialto 249 South Willow Avenue Rialto, CA Office: 909-820-2525 Contact: Landscape Administrator-Sam Sung(909)820-2525 ext 2303) Project: Landscape and Grounds Annual Maintenance Services Project: Total Yearly Cost$547,600.00 2014-408 300 N."D"Street San Bernardino CA 92418 Office:909-384-5233 Contact: City Landscape Inspector—Willie Brigham Project:Landscape Maintenance Services Project:*Total Yearly Cost$188,400.00 City of Wildomar 23873 Clinton Keith Road Suite 201 Wildomar;CA 92595 Phone: 951-677-7751 Contact: Superintendent-Les Chapman(951)990-3600 Project:Landscape Maintenance Services Project:Total Yearly Cost 59 ,000.00 2014-408 Communication,Methods Communication is key to ensure a successful partnership and is our top priority.The following will describe our plan to proactively stay involved and communicate in every possible way. Ph3jjol Ja6Rqtions: Our General Manger of our Landscape Maintenance Division or Area Supervisor will tour property alongside the City Representative to identify new opportunities to address and improvement. Preferred Commggigagon Methods: Our preferred communication methods include: Cellular Phones: Our staff members arc equipped with cellular smart phone allowing us to respond immediately to arising issues. Emails: Smart phones capable of receiving emails,allowing us to respond immediately to arising issues. Fax:During normal business hours which include Monday-Friday 7:00 a.m.- 5:00 p.m. (909)173-9040. Landline:During normal business hours which include Monday-Friday 7:00 a.m.-4:30 p.m. (909)473-9066 or(909)887-0782. Emergency(24 Hour)Contacts:For emergency purposes,please follow the list as provided.The first call should be made to the General Division Manger, if there is no answer please leave a message and allow 10 minutes far a response. If there is no response within the specified time,please move down the list. General Division Manager GeoffRutherfard 951-538-6406 Project Manager Samuel Rodriguez 951-538.5490 General Supervisor Guillermo Perez 951-538-3993 Supervisor Max Gonzales 909-567-9743 Irrigation Service Technician is available on nights and weekends,will be f tmiliar with site to mitigate the issue. 2014-408 Water Manaiaement Inland Empire Landscape Inc.understands the value of water management. With the rising cost,escalating restrictions and regulations,the proper use of water has become a major part of a good landscape management program.This is vital not only for proper plant health but also to control costs.To help ensure proper water management Inland Empire Landscape Inc.conducts the following: erm�dng • All water meters are read by our staff at the end of each month. These readings are then used to calculate the past month use. The calculation is then entered into the budget report and used to monitor any overages.Reports are then shared with managers,supervisors,and the appropriate field staff Immediate attention is given to any situations to determine cause and take appropriate action. Scheduling&Adjustments • Projects are inspected,clocks identified by zone and this information is stored on a clock schedule. This allows water managers to develop and monitor irrigation programs based on actual field conditions.Weather data is obtained,and used to calculate station runtimes. This information is then programmed into the controllers and adjusted as necessary. Manual systems adjustments are made based on current weather data. e Water budgets are established from historical data. This information is entered into a water budget tracking 6ystern for monthly reporting. Water use is then recorded into the same system and used to compare to budgets Testing&Repair + Trained personnel perform routine inspections of irrigation systems to insure proper operation. All technicians have cell phones for immediate communication with supervisors and office staff for emergencies and special requests. Trouble shoodnQ • Each supervisor has state of the art electronic trouble shooting equipment for any problems that might arise. 2014-408 Personnel Continued: SpeeiWty crew: We have 5 Specialty Crews to perform seasonal tasks such as 1. Aerifications 2. Dethatch 3. Fertilizing 4. Overseeding 5. Weed Abatement 6. Pest Control 7. Park Amenity Repairs 8. Graffiti and Painting 9. Mowing Operations 2014-408 Location of Main Office and Location of Arse Office Inland Empire Landscape, Inc. Information Inland Empire was Founded 11 Years ago by Mr.Joel Ibarra with the name of lbarm Landscaping. 9 Years ago he Changed the Name to Inland Empire Landscape,Inc. Located at 2456 Kern Street,San Bernardino,CA 92407.Phone#(909)473-9466 Fax#(909)473-9040 Inland Empire Landscape is a well-established Company in the City of San Bernardino has been in Business for I 1 Years.Performing landscape Services in the Public&Private Industry such as;Landscape Maintenance,New Landscape Construction,Tree Trimming, Pest Control,Tree planting,Weed Abatement,Shrub&(hound Cover Plantings, Landscape Upgrades,Landscape Modifications,Etc. Inland Empire Landscape Currently has Approximately 45 Employees performing Landscape Maintenance and Landscape Construction. 2014-408 Equipment List and Spe_cialty Equipment Trucks&Equipment Proposed for Project 1 -Trucks I -Trailer 1 -ExMark 60"Ride On Mulching Mower 1- ExMark 36"walk behind Mowers 2-Power Weed eater 2-Power Blower 1 -Power Hedge Trimmer I -200 Gal Water Tank I -Power Edger 1 -Pressure Washer 1 - 100 Gal Spray Rig 1 -4 Gal Back Pack Sprayer 1 —500 Gallon Hidrosecding Machine 1 —Rototllling Machine I -Grading Tractor I - Flail Mower 1 —Trencher 1 -Stump Grinder 1 -Concrete Mixer 1 -Power Compactor 1 -Post Holc Digger Safety equlPmcnt,Arrow Board,Cones,Vests.Flags, Sips, Eta, Miscellaneous Hand Power Tools&Supplies(Rakes,Shovels,Volt Meters,Irrigation Equipment,Hoses,Quick Couplers,Burlaps,Etc-) 2014-408 Additional Set W Full Time Irrigation Technicians(Recycled Water Certified) Weed Abatement Services Qualified Electrician;Lightning Inspection and Installation,Evaluations Pest Control Licensed Technicians Certified Arborists;Tree Risk Assessment. Cement and Masonry Play Ground Repairs Pluming Fencing Repairs Stucco Repairs 2014-408 Technical Awroach We propose to work out of yard in San Bernardino off the 210 Fwy and State. Business Manager will be available 8 Hrs.per Week to meet with city Managers and Representatives to discuss work progress,Ideas,Projects,Level of Satisfaction, Work Projections,Visit Work Areas. 1-Supervisor to run the Day to Day Operations Meet with City Representatives discuss work progress,Visit Work Areas and new projects. 3-Irrigation Technician 8 Hrs.Mondayo-Friday in his Utility Truck to check,report and repair irrigation systems.(1 Per Area) 4-Detail Crews to Maintain All of the Landscaped areas including; Complete Mowing Operations,Weed Control, Shrub and Ground cover Pruning,Trash and Debris Removal, Restrooms,Tree Safety Clearance,Hardscape,Mulchscape,Trail maintenance,Trash Receptacle Maintenance, Storm Debris Clean up(For All Areas) 3-Pest Control Technician to run our IPM Program in the city doing the applications of Pre emergent,Post Emergent,Vertebrate and Invertebrate control and reporting,(1 Per Area) 2014-408 Milestone/Timellne We Propose: Initial Irrigation Inspection; Report and Repair irrigation Problems such as Broken Sprinklers,Broken Water Lines, Repair Valves,Wire Problems,Etc. Pest Control: We will have an Integrated Pest Management.Program(IPM)to Control Vertebrates, Invertebrates and Weed populations in the irrigated areas as well as the non-Irrigated areas throughout the areas of Maintenance. Rain Days and Wind Storm Days: We will utilize our Personnel to Sand bag, Clean Drains,Remove and Repair Wind Storm Damages,Provide Assistance to city along with City Staff even in other Landscaped Areas. Clean and Detail: One Initial Cleanup of Weeds,Trash and Debris in Planter Beds,Shrub and Ground cover Pruning,Tree Safety Clearance Certified Arbo:riist: Tree Inslaeetian and Risk Asscssmcnt Provided to the City Inland Empire Landscape: Would Like to Thank You for the Opportunity to Present our RFQ and our Experience on Behalf of the City of San Bernardino. We would Like the Opportunity to Work for you and Become an Extension of you. 2014-408 _ 0- L� z W ° 4 -a ul VM- ,.J �m W N Z U p 4, 2014-408 b � aa I La 1 G as o N • o V N `� w .9'a I ; ui o ffi 3 .8 4c Ir ej w IK IM N � v VIE . s 2014-408 CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION 1001 r SME7' SACRAMENTO.CALIFORNIA 95814 ISSUED-PI De January Mb r 3 ,20 PEST CONTROL BUSINESS MAIN EXPIRES:I?ecepol�lor 31,2014 LICENSE LICENSE NO.37897 Ima1H1 U rmuranc;ami�u�irwlifxallxyu�A1 hrtiu�e+cptratKar(F►tC. Maiiul8 Ad&,. 11UxU1t`r%L�;Kion INLAND EMPIRE LANDSCAPE INC INLAND EMPIRE LANDSCAPE INC 2456 KERN ST 2456 KERN ST SAN BERNARDINO.CA 92407 SAN BERNARJDINO.CA 92407 Pt1ST IVIS LKINNi NRt NONE\n-N 1\PL 1}1 K VIEW THIS LIC'LNH is NOT TRANN-1:RAHL1. -A\l'('HA.4GE IN 01V%r-.RS111P ItEOUIR"A NNW r.1CLNSE 1. Please:make sure the information on your Iicenx.- is correct. 2. Noti6, us irnmediate)y of ate•changes to your business tc.g..name,addtv-ss.insurance carrier or qualified per..on J. 3. If you lose your license,then you may requc,t a nee k (lite for a S20 fe<. 4. Please refer to the license number lot�atcld in the middle(if the jmge ci lien contacting;us. �. For more information.please contact u.ai 01(l)445-403.S or ai - livimsem aika cdpr.ca.gov>.Or you may write to Wpartineur of Pesticide Regulation Pest ti9ilnagemenc lead Licensing Brunch Licensing and Certification Program P.O. Boy 401 Sacramento.California.9-48124015 2014-408 DEPARTMENT OF PESTICIDE REGULATION corLICENSINWCERTIFICATION PROGPW QUALIFIED APPLICATOR LICENSE DATE OF ISSUE VALID T$ROUG$ 01/01/2013 12/31/014 OAL 122218 BC JOEL A MARRA 2456 KERN ST SAN BERNARDINO CA 92407 2014-408 DiTARCN{ZNTgF PEST�IDiq R>tOULJ►7'lOJI LICV"TN 1CtRnMATW PROMAX QUAMMOPUCAMUCEMM 0 DAU Of ISSUE VALO TRRMGE a:rou"11 1ti31lta 2 CAL 102063 SC NICK C ALVARADO 9027 E ACACIA ST ONTAM0 CA!1761 International Society of Arboriculture CERTIFIED ARBORIST Nick Chavez Alvarado Certificate Number. 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