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HomeMy WebLinkAbout04.0- Announcements nd Common Council of the City of San Bernardino Meeting: 1 1/07/11 01:30 PM o 300 North"D"Street Department:City Clerk San Bernardino,CA 92418 Category:Announcements Prepared By:Mayra Ochiqui SCHEDULED Initiator:Rachel G.Clark Sponsors: ANNOUNCEMENT (ID # 1361) DOC ID: 1361 Announcements by Elected Officials and City Manager Updated: 10/25/20117:27 AM by Mayra Ochiqui Page 1 Packet Pg.13 Entered Into Rec. at MCC/CDC Mtg: /i/7 li Ui<< 1'- b 7_ zd" A-JI_ by: CC-440N COUNCIL OFFIct Age400 No: �4 Crrr r� s�� G�ER�'r4R�'i��r by. Economy 11 OCT -5 PM 3: 43 City C Secret omy of Inland Empire City of San Bemordirl((consolidation of Transportation Permits Offices) Caltrans decided to centralize / consolidate their Transportation Permit Offices to Sacramento. San Bernardino (South) Permit office produces approximately 65% and Sacramento (North) office produces approximately 35% oversize and overweight Transportation Permits. Trucking companies, dozens of permit companies, Heavy equipment rental companies, Pilot Car companies bring jobs and play a major economic role to Inland Empire. Immediate impacts of closing San Bernardino Transportation Permit Office- Walk in Customers — 7,000+ walk-in-customers will not be able to get permits. Mostly minority truckers and small trucking companies will face dire challenges in this ailing economy. These truckers now walk in to get permits from San Bernardino office and travel on highways. After consolidation they need to setup an office to get permits from Sacramento which they do not effort or they will drive illegally which may lead to a safety issue. • Many local Heavy Haul Trucking Companies, Pilot Car Companies and Heavy Equipment Rental Companies will face more difficulties to survive as the industry already faces recession. • Many of local Permit Companies will close or will relocate in Sacramento. • Increase costs to process Annual Permits - No walk-in for urgent pickup. Mail- in-process will delay to get annual permit from an office 400 miles away in Sacramento. State cost will increase for mailing 5000+Annual and repetitive permits. • System Failure — When system fails there will be no option to use the South Region office. Permit processing will be severely delayed. • Earthquake—Destruction of only Sacramento office will be catastrophic to permit process. No option will be there to use the South Region office. • Other Challenges —Variance escort; Construction Liaison field trips; Coordination meetings with Caltrans South Region Districts; Training to Local City and County officials, CHP,Permit company staff in South Region. • Experienced Permit writers —Almost 100% of permit writers from South Region will leave permit office in a very short time. As the experienced permit writers will leave, Caltrans' ability to provide sufficient on-the-job training for its, new --d / Page 1 of 4���� r permit writers will be reduced, thus increasing the risk that permit errors can occur. • This consolidation will have a severe negative impact to the heavy haul industry, jobs and the economy of Inland Empire. Robert Copp, Chief- Division of Traffic Operations, issued a "Notice of Transfer" to South Region Employees. Notice of Transfer states reasons-to deliver public service efficiently, improve business operation of the Permit program, streamline permit related activities, and reduce cost. Internal e-mail from Robert Copp to James Anderson, Chief of Truck Services, on June 9, 2011, states - it will resolve some-of the management issues. (See copy of the Notice of Transfer and e-mail-Attachment 1&2). Robert Copp's Notice of Transfer and e-mail are contradictory & misleading. Cost or State's payroll burden-V C Section 35795 Permit Fee states - The fee established by the Department ......shall be calculated to produce a total estimated revenue that is not more than the estimated total cost......for administering this article. Permit fee pays for Permit program payroll and other costs. Thus Permit program cost has no impact on State's payroll burden and other costs. (See VC Code-Attachment 3) Permit fee pays to administer the permit program and has no cost to the state. Management failure to implement TPMS - Management could not implement TPMS (Automated Computerized Permit Processing system that would allow process permit in few minutes from any place using Internet). Millions of dollars and state resources wasted for six years with no accountability. New management team now adopted a new automated system ATPS (Automated transportation Permit System). Future of ATPS is uncertain. i Management failure to implement TPMS is a cause of customers suffering. Management failure to update Transportation Permit Manual -California Regulatory Notice Register 2002 states - Manual may be considered as an informal or "Underground" regulation. Many of denial causes come from this Manual. Industry is suffering. It is unknown why management could not fix the Manual during last 10 years? (See the state regulatory Notice-Attachment 4). Manual/"Underground" regulation is the primary cause for many permit denials. Page 2 of 4 r Management failure to provide adequate Staffing for Work Load- In 2010-2011 fiscal year South produced 80,821(63%) and North 47,985(37°/x). North has 16 staff and South has 20 staff(see the staffing list from website-Attachment 5). For 37% permits North has 16 employees, then South should get 27 employees for 63% permits. Now South needs additional 7 more employees to provide the same service. Staffing and workload analysis, during last eighteen years, shows South Region was always understaffed. Transportation Permits 1994 reorganization plan and California State Auditor Report May 2000 acknowledged the understaffing and management failure. Management continued to fail to comply with the recommendation in these reports since then. More work and less staffing is the primary cause for delayed permit process in South. Management never provided adequate staffing to South Region. Operation Free Flow-Nearly half of all of the United States' imports arrive at the twin ports of Los Angeles and Long Beach. These ports receive over 14 million containers per year. By 2030, that number is expected to grow to almost 45 million containers per year. This incredibly lucrative industry ships over $200 billion worth of goods annually through these ports. Once off-loaded, containers carrying everything are transferred either onto trains or trucks. 75% of those containers then leave the region entirely, on trains and trucks headed to other states, with over 50% of the containers off-loaded at the Ports of Los Angeles and Long Beach passing through Inland Empire. (Taken from- http.-11www.scag ca 9ovh°tpta%df/2005/tac091505 4-2 2 pdf and "Operation Free Flow" by Councilmember Steve Adams, City of Riverside) The construction of dedicated truck lanes, inland truck ports, port improvements, subsidies for purchase of cleaner burning trains, trucks and equipment, and other projects that could improve the efficiency and decrease the impacts of the goods movement. Talks have already begun between government agencies and the logistics industry to enact a voluntary container premium dedicated to provide infrastructure improvements. In dealing with such a complex and multi jurisdictional issue as transportation infrastructure, Caltrans office of truck services should be located in Southern California. Caltrans office of truck services regulates legal truck size & weight, oversize & overweight trucks permits, enforcement facilities, weigh stations, weigh in motion and truck routes. Page 3 of 4 By consolidating transportation permit offices, management is trying to cover up their decades of failure to administer the transportation permit program efficiently. The powerful and respected political office holders in the Inland Empire/Southern California have a golden opportunity to stop this consolidation of Transportation Permits in Sacramento and to move the Office of truck services to Southern California to enhance the economic growth in Southern California. Another State Audit, an open public hearing and a legislative hearing are must to take such a major decision. Sincerely aa The following Officials in Caltrans may be contacted for these issues. Malcolm Dougherthy, Acting Director of Caltrans Tel-916-654-6130, Cell-916-616-8259 E-mail-Caltrans.director@dot.ca.gov Rick Land, Chief Deputy Director of Caltrans Tel-916-654-5791, Cell-916-825-7707 E-Mail-Richard.Land @dot.ca.gov Steve Takigawa, Deputy Director of Operations Tel-916-654-6823, Cell-916-997-4383 E-Mail-Steve.Takigawa@dot.ca.gov Raymond Wolfe, District 8 Director Tel-909-383-4055, Cell-909-240-6150 E-Mail-Ray.W.Wolfe@dot.ca.gov Special Note- Management has threatened employees to dismiss if anyone provides information regarding this consolidation to outside the department (See Attachment 6). What management is trying to hide? You may contact South Region staff by calling their office numbers. Page 4 of 4 r - ATTACHMENT 1 NOTICE OF TRANSFER Slatc i DEPARTMENT of California ( Business,Transportation and Housing DEPARTMENT OF TRANSPORTATION ig Agency Memorandum Flex your power! Be energy effid-t! To: ALL SOUTH PERMIT OFFICE EMPLOYEES Date: September 27, 2011 From: ROBERT COPP Chief Division of Traffic Operations Subject Notice of Transfer As we discussed with you on July 6, 2011, you were informed of the intent to consolidate the South Region Permits Office with the North Permits Office in Sacramento. The decision to consolidate the North and South Permits offices is being done in an effort to deliver public services efficiently, improve business operations of the Permit program, streamline permit related activities, and reduce costs. Pursuant to Government Code Section 19994.1,this memorandum shall serve as your 60-day notice of transfer in your current classification to Sacramento. Effective December 5,2411, you are required to report to work at your new location at 1823 14" Street, Sacramento, California 95814. Your work hours and job duties will not change, and you will be expected to report at the beginning of your currently established shift.If for some reason you are not able to report to work due to illness or will be late,you are to contact James Anderson at{916) 654-5548. Please leave a message with your name and a number where you can be reached. There is parking available at no cost to you at the 14`h Street Office, As a result of this transfer, you will be entitled to moving and relocation expenses. You can access this information on the Department's Intranet(see Chapter 3 of the Department's Travel Guide)httP://www.dot.ca.gov/hg/ase/travel/ch3.htm- We have scheduled a meeting on October 12, 2011,at 10:00 a.m. at the South Permits Office to give you an opportunity to ask questions about the move. At that meeting, we will have representatives from the Division of Accounting to present information regarding relocation expenses, and the Division of Human Resources will also be available to answer questions.After the meeting these representatives will be available to meet with you one-on-one to answer any specific questions you have. In the letter that has been mailed to your home, we have included information on apartment rentals in the Sacramento area, and information about Sacramento and the surrounding area from the City of Sacramento Visitor's Center,httn://www discov-rizold ora "Caliraftu improves mob14j across California" ATTACHWNT 2 ' Robert's e-mail Robert Copp/HQ/Caltrans/CAGov To James R Anderson/HQ/Caltrans/CAGov @DOT 06/09/2011 12:57 PM cc Asif Haq/HQ/Caltrans/CAGov @DOT, Louie Sam udio/HQ/C altra ns/CAGov@DOT Subject South Region Permit Office I expect to hear of your meeting with Louie and the staff in the South Region Permit Office concerning personnel issues and I wanted to ensure you had something in writing that supported the trip. I fully support you and Louie making the trip to San Bernardino and consider it mission critical. Also, I will be very interested in the status of the move of the South Region Office to northern California. It is critical that we take advantage of this opportunity to make this move now. It will resolve some of the management issues and will allow us to better integrate operations of the two Permit Offices as we implement ATPS. Please schedule a briefing with me upon my return to discuss status. Thanks for you effort on these two challenging assignments. ------------------------------------------------------------------------------------------------------- Robert Copp Chief, Division of Traffic Operations California Department of Transportation 1120 'N'Street, MS#36 Sacramento, CA 95814 Phone: 916-654-2352 a V C Section 35795 Permit Fee Page 1 of 1 ATTACHMENT 3 VC Sec. 35795 V C Section 35795 Permit Fee Permit Fee 35795, (a) (1)The Department of Transportation may charge a fee for the issuance of permits pursuant to this article. (2)The fee established by the Department of Transportation pursuant to this section shall be established by a regulation adopted pursuant to Chapter 4.5(commencing with Section 11371)of Part 1 of Division 3 of Title 2 of the Government Code, and shall be calculated to produce a total estimated revenue that is not more than the estimated total cost to that department for administering this article. (3)Special services necessitated by unusually large or heavy loads requiring engineering investigations, or other services, may be billed separately for each permit. (4)The funds collected by the Department of Transportation pursuant to this subdivision shall be deposited in the State Highway Account in the State Transportation Fund. (b)(1) Local authorities may charge a fee for the issuance of permits pursuant to this article. However, the fee established by a local authority pursuant to this section shall be established by ordinance or resolution adopted after notice and hearing.The fee shall be calculated to produce a total estimated revenue that is not more than the estimated total cost incurred by the local authority in administering its authority under this article and shall not exceed the fee developed by the Department of Transportation pursuant to subdivision (a). The fee for the issuance of permits shall be developed in consultation with representatives of local government and the commercial trucking industry. Notice of the hearing shall be by publication as provided in Section 6064 of the Government Code.The hearing shall be held before the legislative body of the local authority.All objections shall be considered and interested parties shall be afforded an adequate opportunity to be heard in respect to their objections. (2)Special services necessitated by unusually large or heavy loads requiring engineering investigations,escorts, tree.trimming, or other services, excluding services necessary to provide the notification required under Eris section and services that are within the scope of the local authority's ordinary duty to provide, shall be billed separately for each permit. (3) For purposes of determining whether, under paragraph (2), special services are necessitated by an unusually large or heavy load, a local authority shall be governed by the criteria set forth in subdivision (b)of Section 1411.3 of Title 21 of the California Code of Regulations. s (c) Nothing in this section shall limit or restrict the application of Section 35782. f Amended Sec. 1,Ch. 242,Stats.2006.Effective January 1,2007. i Conditions of Use I PrivacyPoliov s Copyright C 2011 State of California ' Adobe_Acrobat_Read er enables you to view and print PDF files. To incorporate the latest accessibility features download of the latest version of Acrobat Reader may be required. r 7 i i litto.,". v-vN7,\-.dmv.ca. ov'p��bs.'vctopr-d15; c35795 .htzn ;;.2312011 ATTACHMENT 4 CALIFORNIA REGULATORY NOTICE REGISTER 2002, VOLUME NO, 7-Z Regulatory Register 2002 CONTACT PERSON requested, but not required, that persons making oral Inquiries or comments concerning the proposed continents at the hearing submit a written copy of their administrative action may be addressed to: James Allen, Regulations Analyst testimony at the hearing. Bureau of Automotive Repair WRITTEN COMMENT PERIOD acra Systems Parkway Any interested person, or his or her authorized Sacramento, 16 95827 representative, may submit written comments relevant Telephone: (916) 5-136 00 to the proposed regulatory action to the Department. Fax No.: (916) 255-1369 E-mail:jim allen @dca.ca.gov The written comment period closes at 5:00 p.m. on — April 3, 2002.All comments must be received by that The backup contact person is: time at the address provided. Submit comments to: Debbie Romani, Staff Services Manager Mr. Bob Martin Bureau of Automotive Repair Department of Transportation 10240 Systems Parkway 1120 N Street, MS 36 Sacramento, CA 95827 Sacramento, CA 95814 Telephone: (916) 255-4300 Fax No.: (916) 255-1369 AUTHORITY AND REFERENCE E-mail: debbie_romani @dca.ca.gov Article 6 commencing with Section 35780 of Inquiries concerning the substance of the proposed Division 15 of the California Vehicle Code, Sections regulations may be directed to Kurt Heppler who may 14001, 14007, 14008, and 14010 of the Government be contacted at (916) 255-3222. Code, Sections 20 and 50 of the Streets and Highway WEBSITE ACCESS Code authorize the Department to amend and repeal Materials regarding this proposal can also be found these regulations. These regulations interpret and ov. make specific California Vehicle Code Sections on the Bureau's website at www.smogcheck.ca.gov.g 35780, 35781, 35782, 35795. TITLE 21. DEPARTMENT INFORMATIVE DIGEST/POLICY OF TRANSPORTATION STATEMENT OVERV1Ew NOTICE OF PROPOSED RULEMAKING Section 1411.1 defines terms used in subsequent The Department of Transportation ("Department") sections and in the transportation Permit program. p P ) These terms are not defined anywhere else.For clarity, proposes to amend, repeal, and/or adopt the regula- they are included in this section. This amendment tions described below after considering all comments, includes all pertinent terms. objections, or recommendations regarding the pro- posed action. Section 1411.2 generally refers to where and how the Department issues permits.The use of modem and PROPOSED REGULATORY ACTION facsimile makes the location of permit issuance The Department proposes to: outdated, and the reference to a manual may be Amend Sections 1411.1, 1411.2, 1411.3, 1411.7 considered as an informal or "underground" regula- Repeal Sections 1411.4, 1411.5, 1411.6 tion. The amendments to this section detail existing Adopt New Sections 1411.4, 1411.5, 1411.6, 1411.7 Practice as to when the Department will withhold the Renumber Amended Section 141.1.7 to 1411.8 issuance of a permit rather than making vague In Title 21 of the California Code of Regulation reference to a manual. (CCR). These sections pertain to the administration of Section 1411.3 is primarily amended to increase the the transportation permit program. cost of permits by 25%.This is primarily a result of the PUBLIC HEARING increase in employees necessary to process permit The Department will hold a public hearing starting 2ppand 3).s in requested innpri(See Attachments continent at 10:00 a.m., on April 3, 2002, in Room 1420, in the periods, the fee structure remains as simple as Headquarters building at 1120 N Street, Sacramento, possible. Other amendments include removing super- California. The building is wheelchair accessible from fluous language. The word "all"is used to replace the the O Street entrance. Directions to the meeting room detailed explanation of each type of Department will be posted at both the N and O Street entrances.At employee. Former section 1411.6 is incorporated into the hearing, any person may present statements or this section as an amendment since it defines who is arguments orally or in writing relevant to the proposed exempt from fees. The fee or exemption from fee for action described in the Informative Digest. It is a permit rider is clarified in these amendments, and 392 Lontact l ransportation Permits Uttice Page 1 of 1 r ATTACMIENT 5 Staffing-North & South CALIFORNIA DEPARTMENT OF TRANSPORTATION Caltrans> Business>Transportation Permits> Contact Oversize/Overweight Permits Office Contact Oversize/Overweight Permits Office ................................................. . .. . . .. ... .. .................................................................................. (For other types of permits, see Topic 1 on the Office of Truck Services website.) NORTH REGION PERMITS OFFICE SOUTH REGION PERMITS OFFICE For oversize%verweight loads entering the State or beginning For oversize%verweight loads entering the State or beginning SOUTH NORTH of the San Luis Obispo/Kern County lines(see of the San Luis Obispo/Kern County lines(includes Inyo and Mono North/South Boundary Map)contact: Counties)(see North/South Boundary M contact General Phone Number: (916) 322' 1297 General Phone Number: (909) 383'4637 Fax: (916)322-4966 Fax: (909)388-7001 STARS Fax: (916)322-6664 STARS Fax: (909)388-7073 Annuals Fax: (916)445-0469 Annuals Fax: (909)383-7979 E-Mail: NorthOversI e-WeightPermrts_@_d.ot.c_a.gov E-Mail Sou hPerm is @dot._c.a,gov_ Location: Mailing: Location: Mailing: 1823 14th Street P.O. Box 942874, MS#41 655 West 2nd Street, MS#618 464 West 4th Street, MS#618 Sacramento,CA 95814 Sacramento, CA 94274- San Bernardino, CA 92410 San Bernardino, CA 92401 0001 NORTH REGION MANAGERS SOUTH REGION MANAGERS ABDEL-KADER TAHA (916)322-4960 MOE BHUYIAN (909)388-7053 AARON NICHOLSON (916)322-6001 RAJINDER S.CHHARAN (909)383-5923 NORTH REGION STAFF SOUTH REGION STAFF AARON, RICK (916)322-4107 AVILA,LOUIS (909)388-7080 BRADLEY, NOELIA (916)323-2893 CASTILLO, RAMON (909)383-6786 BROWN, DAN (916)322-4955 CENTENO, PETE (909)388-7083 CORONA,MARTHA (916)322-4958 CHEVALIER, MICHAEL (909)383-4061 DAVIS, RICK (916)322-4951 COLLIER, L.R. (909)383-6787 DIAS, DONNA MARIE (916)323-0186 COOK,JERRY (909)383-7512 GUNN, ERIC (916)322-4116 CRANFORD, KELSIE (909)388-7713 FAX(Variance) (916)322-1505 GORDON, PAT (909)383-4206 HILL, ROSALYN (916)322-9035 GRIFFEY, MELANIE (909)388-7711 HORTON,JAY (916)322-4957 HARDAWAY, GAIL (909)388-7710 FAX(Construction Liaison) (916)322-4081 KHAN, MAFUZUR (909)383-1687 JENKINS, LINDA (916)322-4962 MENDEZ,JOSE (909)388-7082 MINGHELLI, PATTY (916)324-4320 MEHTA, PRAKASH (909)388-7714 MUNDAY,KEVIN (916)327-4589 MONTES, PHILLIP (909)388-7077 NASONOV, KIM (916)327-8741 FAX(Construction Liaison) (909)383-4296 PEREZ,ARMANDO P. (916)322-0261 PINK, STEVE (909)388-7079 SMITH,YOLANDA (916) 322-3508 ROBERTS, EDDIE (909)388-7084 WOOD,TOM A. (916)324-0643 ROGERS,VELVET (909)383-4422 FAX(Annual Permits) (909)383-7979 RUIZ, LUCY (909)383-7514 VALENZUELA, DAVID (909)383-4501 WILLIAMS, DAVID E. (909)388-7078 STATE INFORMATION FAX(Variance) (909)383-7980 NUMBER 1-800-807-6755 Updated 06123111. Conditions of Use I Privacy Policy Copyright©2007 State of California State ofCa3ifomia Business,Transportation and Housing Agency DEPABTMEN-r OF TRANSPORTATION To: ALL SOUTH PERMITS STAFF Date: August 8, 2011 . File: Supervisor From: JAMES R.ANDERSON Chief ATTACHMENT 6 Office of Truck services ; Letter of Instruction (Threat to Dismiss) Subject: Letter of Instruction This letter is to provide you direction on providing information on behalf of the Department. Please note that it is inappropriate to send out information to employees or the public that provides a position on behalf of the Department. You are instructed not to provide any type of statement that represents this Division's or the Department's service level, especially to Trucking Industry or other members of the public, unless you have explicit authorization in writing by me. Any communication found to be in violation of these instructions will be cause for formal disciplinary action, up to and including dismissal. Regarding the move, at this time, I do not have any fin-ther information to share. In the near future there will be additional information forthcoming to address your questions. Thank you for your patience and understanding. If you have any questions, contact your respective supervisors Moe Bhuyian or Raj Chharan. cc: Supervisory File "Caltrans improves mobility across California"