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Home My WebLink About29- Police CITY OF SAN BERN,,'- RDINO - REQUEST F'%R COUNCIL ACTION From: DANIEL A. ROBBINS Subject: Request to upgrade position of CHIEF OF POLICE Community Services Representative II to Community Services Represent, Dept: POLICE tive III -- Police Department Date: 9-30-93 Synopsis of Previous Council action: 4-22-93 - Council Personnel Committee approved position upgrade Recommended motion: That one position of Community Services Representative II, in the Police Department, currently located in division #224 (Personnel and Training) be upgraded to the position of Community Services Representative III, Range 2358 , $2645-3215/month and moved to division #223 (Community Programs) . /9 ignature Contactperson: Assistant Chief Wayne Harp Phone: X5603 Supporting data attached: Yes Ward: Approx. FY 93/94 Salary Savings FUNDING REQUIREMENTS: Amount: 2,063 Source: 001-2-24-52020 alaries Perm) Finance: Council Notes:_ - --- — Agenda Item No. US 75-0262 CITY OF SAN BERN, ADINO - REQUEST V R COUNCIL ACTION STAFF REPORT PROBLEM: During the mid-year budget review of fiscal year 91/92 , a sergeant's position was eliminated from the Community Programs Unit of the Police Department. As a result, the personnel in that unit were placed under the supervision of one Community Service Representative (CSR) III assigned to Personnel & Training. This arrangement has been in place for 1-1/2 years, and it has become apparent that this span of control is too much for one supervisor. To adequately supervise these two units (which are on different floors of the police department) and complete necessary staff assignments, two supervisors are required (one for Personnel & Training, one for Community Programs) . RECOMMENDATION• It is the Police Department's recommendation that one CSR II position, currently in the Personnel & Training Unit (account 224) of the Services Division, be reclassified to a CSR III and reassigned to the Community Programs Unit (account 223) of the Services Division. FINDINGS: Historically, the Personnel & Training Unit was supervised by a sergeant, and the Community Program Unit by another sergeant. In keeping with the department's commitment to civil ianization, the sergeant's position in Personnel & Training was replaced with a CSR III . The department had planned for this change and felt that the proposed span of control was an appropriate one. During the budget current process which accompanied the FY 91/92 mid-year review, the Department also eliminated the sergeant's position in Community Programs. Both units were then assigned to the CSR III in Personnel & Training. After one year in this configuration, it has become apparent that the span of control is more than one CSR III can handle. The Personnel & Training Unit is responsible for three important departmental operations: recruitment, training, and the Reserve Program. The training program requires a great deal of hands-on involvement by the CSR III. Police training is an extremely critical function. The high exposure of police personnel to civil liability, the continuing changes in the law, and the ever increasing demands upon personnel to provide service to a' culturally diverse community have only increased our need for training. The department has considered several alternatives to deal with this dysfunctional span of control. As noted earlier, staff feel that the current situation is unworkable and that a change is i •� 0 Request for Council Action Staff Report Page 2 mandated. We have considered taking several of the units assigned to the current CSR III position and reassigning them to other units, primarily the Patrol Division. However, the Patrol Division is our largest and most complex unit. All of the supervisors in the Patrol Division are sworn personnel. I feel that it makes little sense to take supervisory tasks away from nonsworn personnel and reassign them to higher paid sworn personnel. Additionally, the time of the division's sworn personnel is better used in supervising field operations. The department feels that a more appropriate solution to our dilemma is to eliminate one CSR II position from Personnel & Training, upgrade it to a CSR III, and reassign the position to Community Programs. This will then allow us to assign one CSR III to Community Programs and the original to Personnel & Training. This appears to be the best available solution, . The costs associated with this position upgrade will be as follows: The current CSR II's eligible for a CSR III position earn an annual salary of $29, 340 plus $6,270 in benefits. This amounts to a total annual cost of $35, 610. A CSR II on step five, when promoted to CSR III, would start out on step one of that salary range. This step calls for an annual salary of $31,740, plus $6, 783 in benefits, a total of $38, 523 . The difference between the two positions would be $2,913 annually. Assuming the department reclassified this position on October 21, the approximate cost to the department for FY 93/94 would be $2 , 063 . The department is anticipating salary savings in excess of $400, 000; thus, these costs could easily be absorbed. The below table portrays the cost of a CSR III at all five steps and shows the difference between that position and a CSR II. 5 : T SALARY F..INGE BE t `�T TOTAL .1 -... NCE:S . .......... MGR IL ......... 5 ................................. Sp. 5' ....................... ................... ....................... Step 1 31, 740 + 6,783 38, 523 + 2 ,913 Step 2 33 , 324 + 7 , 098 40,422 + 4 , 812 Step 3 34, 992 + 7,453 42 ,445 + 6, 835 Step 4 36,744 + 7 , 826 44, 570 + 9, 140 Step 5 38, 580 + 8,217 46,797 +11, 187 --J i Request for Council Action Staff Report Page 3 I believe this suggested position upgrade is a much more effective solution to our problem than using a patrol sergeant. It will also substantially upgrade the quality of service we provide, both in Community Programs and in Personnel & Training. In a memorandum dated March 8, 1993 , City Administrator Shauna Clark approved the upgrade in concept. She asked, however, that we delay the upgrade until the 93/94 budget was approved. This upgrade was also approved by the Council's Personnel Committee on April 22 , 1993 . CITY ADMINISTRATOR'S NOTE: The Council Personnel Minutes for the meeting of April 22 , 1993 read as follows: "REQUEST FOR POSITION UPGRADE - CSR II TO CSR III - POLICE DEPT. - The Committee recommended inclusion of this item in the upcoming budget for discussion and decision. "