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HomeMy WebLinkAbout01- Community Development Commission MAYOR AND COMMON COUNCIL AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO M I N U T E S REGULAR MEETING September 7, 1993 11:00 a.m. The Regular Meeting of the Mayor and Common Council and the Community Development Commission was called to order by Mayor Tom Minor at approximately 5:24 p.m. , on Tuesday, September 7, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; Dr. F. J. Curlin; Ralph Hernandez; David Oberhelman; Valerie Pope-Ludlam; and Norine Miller. Absent: None. Vacant: Fifth Ward Commission Member. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Ann Harris, Executive Director, Main Street; Dennis Barlow, Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Shauna Clark, City Administrator; Fred Wilson, Assistant City Administrator; Rachel Clark, City Clerk; Melanie Vale, Deputy City Clerk; La Vonda M- Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Tim Sabo, Special Counsel, Sabo and Green; Maria Hunt, The Sun Newspaper. The Commission Members requested that items numbered "7", 1191F, 111211, 111311, "14" and "15" be removed from the Consent Calendar. Commission Member Negrete made a motion, seconded by Commission Member Hernandez, that the Consent Calendar items numbered "1" through "15" be adopted, except for items numbered 11711, 11911, 111211, 111311, 1114" and "15". REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 1- September 7, 1993 14 i The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 1. COMMUNITY DEVELOPMENT COMMISSION MINUTES (Community Development Commission) Commission Member Negrete made a motion, seconded by Commission Member Hernandez, that the minutes of the Community Development Commission of the City of San Bernardino for the meetings of August 9, 1993 and August 16, 1993, be approved as submitted in typewritten form. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 2. REDEVELOPMENT COMMITTEE MINUTES (Community Development Commission) Commission Member Negrete made a motion, seconded by Commission Member Hernandez, that the minutes of the Redevelopment Committee of the City of San Bernardino for the meeting of August 19, 1993, be LO received and filed. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Public Works Department 3. AUTHORIZATION TO EXECUTE LICENSE AGREEMENT - INSTALLATION OF SUPPORTS FOR CANOPY - JERSEYS SPORTS GRILL AND BILLIARD CLUB (Mayor and Common Council) Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-341 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A LICENSE AND AGREEMENT WITH JERSEYS SPORTS GRILL AND BILLIARD CLUB, AT 440 WEST COURT STREET, RELATING TO THE INSTALLATION OF SUPPORT POLES WITHIN THE PUBLIC SIDEWALK. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 2- September 7, 1993 11q The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 4. AWARD OF CONTRACT - RE-ROOFING YWCA BUILDING, PER PLAN NO. 8941 - ROY O. HUFFMAN ROOF COMPANY (Mayor and Common Council) Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-342 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO ROY 0. HUFFMAN ROOF COMPANY FOR RE-ROOFING YWCA BUILDING AT 567 NORTH SIERRA WAY. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 5. APPROVAL OF PLANS AND AUTHORIZATION TO ADVERTISE FOR BIDS - INSTALLATION OF DIAGONAL PARKING ON "E" STREET FROM 2ND STREET TO 6TH STREET PER PLAN NO 8985 (Community Development Commission) Commission Member Negrete made a motion, seconded by Commission Member Hernandez, that the plans for installation of temporary improvements for diagonal parking on "E" Street, from Second Street to Sixth Street, in accordance with Plan No. 8985, be approved; and the Director of Public Works/City Engineer be authorized to advertise for bids. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 3- September 7, 1993 6. APPROVAL OF PLANS AND AUTHORIZATION TO ADVERTISE FOR BIDS - INSTALLATION OF LANDSCAPING IN WATERMAN AVENUE MEDIAN, PER PLAN NO. 8966 (Community Development Commission) Commission Member Negrete made a motion, seconded by Commission Member Hernandez, that the plans for installation of landscaping and irrigation system, in the curbed median in Waterman Avenue, from Santa Ana River to Mill Street, in accordance with Plan No. 8966, be approved; and the Director of Public Works/City Engineer be authorized to advertise for bids. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Development Department 8. THE MILLENNIUM SENIOR HOUSING PROJECT (Community Development Commission) Commission Member Negrete made a motion, seconded by Commission Member Hernandez, to approve a Satisfaction and Termination Agreement between the Redevelopment Agency, Cliff Carel and Associates and Escrow Funding Service, reimburse Cliff Carel and Associates the original $10, 000 dollar "good faith" development deposit plus interest in the amount of $6, 600 for a total of $16, 600.00 and authorize the Chairman and Executive Director to execute any documents necessary to effectuate said transaction. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 10. FY 1993/1994 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AGREEMENTS BETWEEN THE CITY AND SUBRECIPIENTS (Mayor and Common Council) Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 343 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND MARY'S MERCY CENTER, INC. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 4- September 7, 1993 0 Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 344 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND BETHLEHEM HOUSE PROJECTS, INC. Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 345 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND BETHLEHEM HOUSE PROJECTS, INC. Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 346 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN ,. BERNARDINO AND MARY'S MERCY CENTER, INC. Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 347 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND LUTHERAN SOCIAL SERVICES OF SOUTHERN CALIFORNIA. Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 348 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND MENTAL HEALTH ASSOCIATION OF SAN BERNARDINO COUNTY. REGULAR MEETING COMMISSION MEETING KJH:1mp:cmin9r1 - 5- September 7, 1993 Councilman Negrete made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 349 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND SAN BERNARDINO SEXUAL ASSAULT SERVICES, INC. The motions carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 11. EMBLEM DEVELOPMENT (Community Development Commission) Commission Member Negrete made a motion, seconded by Commission Member Hernandez, to approve the revised Emblem Development financial assistance proposal and Owner Participation Agreement (OPA) to effectuate construction of fifty-nine (59) high-quality single-family detached homes and authorize the Chairman and Executive Director to execute any document necessary to effectuate said transaction. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 7. CONTRACT CHANGE ORDER NO. 6 - IMPROVEMENTS TO DELMANN HEIGHTS COMMUNITY CENTER, PER PLAN NO. 8890 -- KIRKLEY DEVELOPMENT, INC. (Mayor and Common Council) Councilman Hernandez questioned whether or not the funds proposed for this project would be enough to complete it. Kenneth J. Henderson, Executive Director, Development Department, explained that the requested funds were not enough to complete the entire project, but added that the Department of Park, Recreation and Community Services Department could reapply for additional Community Development Block Grant (CDBG) funds. Commission Member Hernandez made a motion, seconded by Commission Member Negrete, that Change Order No. 6 to the contract with Kirkley Development, Inc. , for the improvements to Delmann Heights Community Center, in accordance with Plan No. 8890, be approved, to authorize the Contractor to remodel the existing rest rooms, at an increase in the contract price of $56, 960.00, from $566,391.75 to $623, 351.75. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 6- September 7, 1993 The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 9. SAN BERNARDINO CIVIC LIGHT OPERA (Community Development Commission) Commission Member Hernandez questioned the intent of this item. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the proposed loan to the Civic Light Opera would be to supplement its income in order to complete improvements to its building and be ready for the upcoming season. He stated that if the loan could not be repaid, the Agency would purchase the building for a negotiated amount. Commission Member Hernandez commented on his support in assisting the CLO but does not want the Agency to pay more for the building than its worth. Commission Member Oberhelman indicated that the CLO's financial difficulties were due to mis-management. He stated that there was no assurance to the Agency indicating that this would change. He also stated that when reading the agreement, it appeared that any existing debt by the CLO upon foreclosure would become the debt of the City, and he was not in agreement with that. Commission Member Oberhelman questioned the CLO' s subsidiary business not being pledged as collateral for this loan. Mr. Steinhaus stated that the CLO representatives were present to address all concerns regarding this item. Commission Member Curlin expressed concern regarding the possibility of the CLO continuing to operate in the red. He also requested additional information regarding the subsidiary business. Commission Member Miller requested additional explanations regarding the agreement for this loan. Jeff Wright, P. 0. Box 2341, San Bernardino, expressed concern regarding the Agency having control of the CLO. Ron Skipper, 323 West Court Street, San Bernardino, informed the Commission that the CLO was purchased for $150, 000, and that over $800, 000 had been made in capital improvements. Gene Wood, Board Member, CLO, stated that the Board of Directors for the CLO had just completed a major reorganization. He indicated that during the reorganization process, the new board uncovered many financial problems. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 7- September 7, 1993 Mr. Wood indicated that the reason the CLO submitted a request for a short-term loan was because the CLO was faced with a shortfall in operating expenses for the new season. He briefly discussed the additional assets of the CLO which included a new building on 14th Street, an old building on 21st and "E" Street and also Scenic Productions. He stated that the funds received from Scenic Productions were used to offset the theater costs. Mr. Wood explained that the majority of the CLO's financial difficulty was due to the production of Annie Warbuck which was very unsuccessful. He said the new directors had been meeting on a regular basis and they felt the CLO could be very profitable. He emphasized without the assistance of the Agency, the CLO would be unable to continue operating. Mr. Skipper stated that the Agency would not be taking over the CLO's debts by purchasing the building. He said the building would be the security for the loan, and no debt was owed on the building. He also stated that any creditor who wished to foreclose on its loan to the CLO would be a in secondary position to the Agency. Mr. Wood stated that Scenic Productions was a very profitable business which leased sets to other production companies. He indicated that discussions had ensued with the Board of Directors regarding pre-leasing the sets to bring in immediate cash flow. Mayor Minor stated that he had spoken with members of the Board of Directors and recommended to them that they seek a loan through the Agency. He indicated that he would not like to see the CLO close. Commission Member Pope-Ludlam made a motion, seconded by Commission Member Negrete that Amendment Number One (1) to the Disposition and Joint Development Agreement between the Redevelopment Agency and the San Bernardino Civic Light Opera Association and approve a loan in the amount of $200, 000. Further, that the Chairman and Executive Director be authorized to execute all documents in connection with said transaction. Commission Member Oberhelman felt that other properties of the CLO should be pledged as collateral. He recommended all properties of the CLO be pledged. Mr. Skipper stated that discussions with the Board of Directors did not include pledging Scenic Productions as collateral for the loan. Mayor Minor recommended the loan be approved contingent upon the board approving the pledge of Scenic Productions as collateral. Mr. Skipper indicated that Scenic Productions could still operate if pledged as collateral. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 8- September 7, 1993 Commission Member Curlin questioned the amount of loss to the CLO due to Annie Warbucks. Mr. Skipper stated the loss amount was approximately $500, 000. Discussion ensued regarding the costs to operate the CLO, its expenditures and its assets. Commission Member Pope-Ludlam made an amended motion, seconded by Commission Member Negrete that Amendment Number One (1) to the Disposition and Joint Development Agreement between the Redevelopment Agency and the San Bernardino Civic Light Opera (CLO) Association and approve a loan in the amount of $200, 000. Further, that the Chairman and Executive Director be authorized to execute all documents in connection with said transaction contingent upon the CLO Association Board approving the assets of Scenic Production and all property owned by the CLO. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 12. CENTRAL POLICE STATION - FINANCING (Mayor and Common Council) Mayor Minor informed the Council that he requested the Council and Bond Counsel review this item as a way to finance the police facility. Councilman Hernandez noted that if the state continues to take funds from the City, the City would not be able to repay this bond. He felt the City Administrator should become involved with this item. Mayor Minor informed staff that he had spoke with the City Administrator and she opposed the use of the general fund for this project. Councilwoman Pope-Ludlam felt the building of the new police facility was the responsibility of the City not the Agency. She expressed concern regarding the City's constant use of Agency funds to offset its budget. She also was concerned about the Agency's funds being used for a project that would not produce tax increments. Kenneth J. Henderson, Executive Director, Development Department, explained that the first two (2) annual payments on the bond would be made from capitalized interest. He noted that more detailed information regarding the bond process and the repayment of the bond could be made by Miller and Schroeder at the time of the transaction. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 9- September 7, 1993 /14 Councilman Curlin asked the Agency Administrator his recommendation for this project. Mr. Steinhaus responded by stating that his responsibility was to ensure the best interest for the Agency be met. He would recommend that the City fund its own police facility, and that the Council review the bonding issue. Mr. Steinhaus explained that if a different Council should be in place when the bond payments become due and they choose not to pay the bonds, the City would default. He stated that at that time, the City could choose to either refinance the bonds or pay them off. Discussion ensued regarding alternative financing for the police facility. Mr. Steinhaus confirmed that if the City elected to approve this item, the option at a later date to sell the facility to the Agency would still exist. Councilman Oberhelman made a motion, seconded by Councilman Negrete, to direct staff to prepare the necessary documents and resolutions to provide for Certificates of Participation financing for the new Central Police Facility in an amount sufficient to provide for construction and furnishing of the facility. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Oberhelman; Pope-Ludlam; Miller. Noes: Councilman Hernandez. Abstain: None. Absent: None. 13. IMPLEMENTATION OF PROPOSED ADJUSTED WORK WEEK SCHEDULE (Community Development Commission) Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the employees of the Agency were not represented by a union which made it easier for them to discuss the adoption of a 9/80 work week. He stated that a committee had met and Stafford W. Parker, Deputy Director, Development Department, was present to give a brief presentation on this request. Commission Member Oberhelman stated that the Commission had previously heard the presentation at the budget hearing. Mr. Steinhaus emphasized that the trial period for the 9/80 plan would allow the City to observe how the plan would operate and whether or not the entire City in the event the entire City should convert to this plan. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 10- September 7, 1993 11q Commission Member Oberhelman made a motion, seconded by Commission Member Hernandez, to adopt a synchronized 9/80 adjusted work week schedule for the Economic Development Agency and authorize the Agency to publicize the new work schedule, administer the process and begin implementation September 27, 1993 for a period of three months through December 31, 1993 with subsequent findings and conclusions of the conversion trial period reported to the Commission for further consideration. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman. Noes: Commission Members Pope-Ludlam; Miller. Abstain: None. Absent: None. 14. ECONOMIC DEVELOPMENT AGENCY MANAGEMENT AUDIT (Community Development Commission) Mayor Minor spoke briefly on the bids received for the Management Audit. Commission Member Curlin made a motion, seconded by Commission Member Pope-Ludlam to authorize the Agency Administrator to enter into a contract for services with Harvey M. Rose Accountancy Corporation to perform a management audit of the Economic Development Agency for an amount not to exceed $59, 125. Judy Thompson, Vice President, Chamber of Commerce, requested that McGladrey & Pullen, a local firm, be awarded the contract to complete the audit. She emphasized that there bid was $26, 000 less than Harvey M. Rose. Rod LeMond, McGladrey and Pullen, felt they were well qualified to perform the audit. He reiterated that his firm could complete the audit for $26, 000 less than the current bid. Commission Member Pope-Ludlam indicated that she had witnessed their work at other organizations and had not experienced any problems. Commission Member Curlin felt that it was encouraging that they were a local firm and questioned McGladreys qualifications relative to Harvey M. Rose. Mr. LeMond said that his firm had not completed all the objectives listed as Harvey M. Rose, but that they had worked with other Redevelopment Agencies. He listed there experience in cities and counties such as Los Angeles, Pasadena and Colton. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - il- September 7, 1993 /!4 Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the Mayor and Timothy Sabo, Special Counsel, reviewed the RFQ responses and that McGladrey & Pullen did not show any redevelopment management audit experience. Timothy Sabo, Special Counsel, Sabo and Green, spoke on the audit needed by the City. He stated that he did not see where McGladrey & Pullen had done a complete management audit in their proposal. He indicated that Harvey M. Rose was more expensive due to there expertise. Commission Member Oberhelman made a motion, seconded by Commission Member Curlin, to authorize the Agency Administrator to enter into a contract for services with McGladrey & Pullen, of San Bernardino, to perform a management audit of the Economic Development Agency. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: Commission Member Hernandez. Absent: None. Agency Administration 15. ECONOMIC DEVELOPMENT AGENCY PROCUREMENT POLICY AND PROCEDURES (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Pope-Ludlam, to reinstate the Economic Development Agency Purchasing Policy and Procedures in effect prior to April 19, 1993. Commission Member Oberhelman indicated that the staff report stated that the current policies and procedures puts them in a bind during emergency situations. He asked for appropriate safeguards if this item is approved. Kenneth J. Henderson, Executive Director, Development Department, explained that before the procedures were amended, the safeguard was the monthly status report which lists all expenditures over $10, 000. He also explained that Commission Member Hernandez requested notification of all expenditures for consultants and special projects. Commission Member Hernandez spoke on previous actions by the Agency that were unknown to the Commission. COMMISSION MEMBER MILLER WAS EXCUSED AT 7:11 P.M. Timothy C. Steinhaus, Administrator, Economic Development Agency, confirmed that the Agency still notifies the Commission through its monthly status report. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 12- September 7, 1993 �� COMMISSION MEMBER MILLER RETURNED AT 7:13 P.M. Mr. Henderson spoke on the policies previous history of working well with both the Mayor and the Council with an Agency spending limit of up to $25, 000. Commission Member Miller felt there were enough safeguards to reinstate the old policy. She pointed out that the City Administrator had the $25,000 spending limit. Commission Member Hernandez requested a courtesy call when funding items. Commission Member Miller made a motion, seconded by Commission Member Pope-Ludlam to reinstate the Economic Development Agency Purchasing Policy and Procedures in effect prior to April 19, 1993. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. END OF CONSENT CALENDAR Public Works Department 16. AUTHORIZATION TO PREPARE PLANS - CONSTRUCTION OF MT. VERNON AVENUE STORM DRAIN (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Pope-Ludlam, that the Director of Public Works/City Engineer be authorized and directed to have plans prepared for construction of the Mt. Vernon Avenue Master Plan Storm Drain, from the East Branch Lytle Creek Channel and Medical Center Drive to Mt. Vernon Avenue at Base Line Street. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: Commission Member Hernandez. Absent: None. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 13- September 7, 1993 l� Development Department 17. PRECONSTRUCTION AND GENERAL CONTRACTOR SERVICES - NEW POLICE FACILITY (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Curlin to designate Millie/Severson as the apparent lowest responsible bidder and direct staff to negotiate and return for Commission review and authorization a contract for general contracting services. Commission Member Hernandez questioned the need for change orders with this project. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that this contractor would not be completing any construction. Discussion ensued regarding the management of change orders. Kenneth J. Henderson, Executive Director, Development Department, stated that this item would be brought back to the Commission for approval of the contract. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 18. UNIVERSITY VILLAGE ASSISTANCE REQUEST (Community Development Commission) Kenneth J. Henderson, Executive Director, Development Department, provided the Commission with a supplemental memorandum that was developed after a Special Redevelopment Committee Meeting. He explained that the Committee recommended that a $650, 000 contribution be made for off-site improvements and that a loan in the amount of $600, 000 be provided. Mr. Henderson discussed the terms of the loan agreement indicating that the loan would be secured with the property and a personal guarantee. Gary Kirby, Citizen, spoke briefly on the need for the Agency to assist developers as needed. Ari Miller, Camden Development, discussed the need to obtain funding due to the cost to develop the hillside. He also spoke on the high cost of permits. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 14- September 7, 1993 ` Mayor Minor spoke on Mr. Miller not being able to repay the loan until Phase II of his project begins. He commented on the excellent design of the facility. Mr. Miller re-emphasized that the loan would be guaranteed by the leases. Commission Member Miller made a motion, seconded by Commission Member Negrete to approve $650, 000 off-site contribution to University Village Shopping Center; and that the Community development Commission approve a $500, 000 loan at an interest rate of 7% all due and payable in five (5) years with principle and interest deferred for the first thirty-six (36) months and that commencing with the month thirty-seven (37) the developer will pay $5, 000 quarterly with the $600, 000 principle plus accrued interest all due and payable at the end of five (5) years, or month sixty (60) with an estimated accrued balance of $724, 000. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Pope-Ludlam; Miller. Noes: Commission Member Oberhelman. Abstain: None. Absent: None. COMMISSION MEMBER POPE-LUDLAM WAS EXCUSED AT 7:50 P.M. Council Office 19. ADMINISTRATIVE ASSISTANT TO COUNCIL/COMMISSION (Mayor and Common Council) (Councilman Hernandez's Recommendation) Councilman Hernandez explained the confusion regarding his request to hire an Administrative Assistant to assist the Council Office. He stated that there was a need for a person to assist the Council with the hundreds of complaints that Council office has received. He felt the position could be funded by the Agency since the Council provides services for it. COUNCILWOMAN POPE-LUDLAM RETURNED AT 7:55 P.M. Councilman Curlin questioned why the Agency would be funding the position. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the majority of the work to be completed by Mr. Johnston would be for the Agency. Councilman Oberhelman commented on the tremendous work by the Council staff and the extra efforts given by Phil Arvizo. He stated that he did not see a problem with the Council staff, but with other departments. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 15- September 7, 1993 11 Councilman Oberhelman did not believe an additional position should be created in the Council Office. He felt that if the funds were going to be spent on a position, they should be used for a position that would assist the City. John Cole, 7756 Marino Avenue, San Bernardino, requested that the Council deny the request submitted by Councilman Hernandez. He explained that he worked for the city for six (6) years as Administrative Assistant to the Council. He stated that after reviewing the complaints submitted by citizens, he developed a system that cut the backlog by 70%. Mr. Cole stated that after six (6) years of service, he was laid off with three (3) weeks notice due to economic conditions. He was assured by Mr. Arvizo and certain Council Members that in the event the position was ever refunded, he would be re-hired. He emphasized that his qualifications were just as valid as those of Mr. Johnston. Mr. Cole answered questions relative to his lay-off from the Council Office. Gary Kirby, 1505 Yardly, San Bernardino, expressed concern regarding this item being a political pay-off. He urged the Council to approve a position that would benefit the City. Councilwoman Miller stated that there was no vacancy in the Council Office. She felt if the funds were available to hire an Administrative Assistant, that Mr. Cole be rehired. Discussion ensued regarding the need to fill this position, the applicants requesting the position and funding source. Councilman Curlin indicated that he only became aware of Mr. Cole's existence today. He recommended that two people be hired. Mayor Minor commented on Mr. Arvizo's dedication to the Council Office even when Mr. Cole was an employee. He felt that approving this item with Agency funds would set a uncommon precedent. Councilwoman Pope-Ludlam requested that a Committee be established to discuss this item and conclude it within a timely manner. Councilman Curlin made a motion, seconded by Councilwoman Pope- Ludlam to continue the matter to September 20, 1993; and that a committee be established to resolve the issue. Councilwoman Pope-Ludlam removed her second for further discussion. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 16- September 7, 1993 OWN Jim Penman City Attorney,y, noted that the City Clerk's Office had laid off staff as well as his office. He stated that all departments were in need of additional staff. He felt that the Committee selected to review this item should also take an overall look at staffing problems throughout the City. Councilman Curlin made a motion, seconded by Councilwoman Pope- Ludlam to continue the matter to September 20, 1993; and that a committee be established to resolve the issue. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Oberhelman; Pope-Ludlam; Miller. Noes: Councilman Hernandez. Abstain: None. Absent: None. Mayor Minor stated that the Council Office would select the Committee. RS-1 AWARD OF CONTRACT - PLATT BUILDING DEMOLITION AND ASBESTOS ABATEMENT REMOVAL (Mayor and Common Council) Timothy C. Steinhaus, Administrator, Economic Development Agency, indicated that this item relates to the demolition of the Platt Building. He stated that staff requests the contract be awarded to LDL Engineering. Councilman Oberhelman made a motion, seconded by Councilman Negrete, to authorize and direct the Executive Director to negotiate and execute a contract with the apparent low bidder - LDL Engineering, Inc. , for the demolition and asbestos abatement/removal at the Platt Building in the amount of $181, 000, plus 15% (fifteen percent) contingency (total not to exceed $208, 150) . Councilman Oberhelman made a motion, seconded by Councilman Negrete, to authorize and direct the Executive Director to execute all necessary documents related to the demolition and asbestos abatement/removal of the Platt Building. COUNCILMAN NEGRETE WAS EXCUSED AT 8:50 P.M. COUNCILMAN HERNANDEZ WAS EXCUSED AT 8:50 P.M. Helen Kopczynski, Citizen, stated that she was not in support of the demolition of the Platt Building or the Superblock. Jeff Wright, P. 0. Box 2341, San Bernardino, stated that he was against this item. He felt that the Platt Building did not have to be torn down and requested the Council reconsider this item. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 17- September 7, 1993 // Mary Jane Wilson, 2796 "E" Street, San Bernardino, stated that she had lived in the City since 1947 and opposed the demolition of the Platt Building. COUNCILMAN NEGRETE RETURNED AT 8:53 P.M. Ms. Wilson informed the Council that she had approximately 1500 signatures of residents in favor of having the Platt Building converted into a theater and historical place for the community. COUNCILMAN HERNANDEZ RETURNED AT 8:55 P.M. Ms. Wilson indicated that she was told if a tenant could be found to occupy the building and paid for all improvements, that the City would give them the building. She stated that a tenant had been found and that they were making arrangements to obtain the funding needed to repair the building. C. D. Carter, Architect, spoke on the benefit of the Platt Building to the City. James Wirth, 1980 Sierra Way, San Bernardino, indicated that a structural analysis needed to be done on the Platt Building and questioned the statement in the report regarding structural design flaws in the building. Mr. Steinhaus explained that all structural questions needed to be addressed by the Planning Department. Councilman Hernandez emphasized the need to demolish the Platt Building in order to build the new State Building which would bring approximately 1500 people to the downtown area. Mr. Wirth explained that Mr. Carter had designed an alternative footprint with the Platt Building being part of the State Office Building. Jim Penman, City Attorney, stated that the Council has reviewed this item on several occasions and that legal advice regarding litigation had been discussed. He indicated that the Platt Building did not appear to meet the criteria for a historical site. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. CLOSED SESSION RS-2 ADJOURN TO CLOSED SESSION There were no items for discussion in Closed Session. REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9ri - 18- September 7, 1993 111q RS-3 ADJOURNMENT At 9:20 p.m. , the meeting of the Mayor and Common Council/Community Development Commission was adjourned to Monday, September 20, 1993 at 11:00 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission REGULAR MEETING COMMISSION MEETING KJH:lmp:cmin9rl - 19- September 7, 1993 /' lT MAYOR AND COMMON COUNCIL COMMUNITY DEVELOPMENT COMMISSION AND THE JOINT POWERS FINANCING AUTHORITY OF THE CITY OF SAN BERNARDINO MINUTES JOINT REGULAR MEETING September 20, 1993 11:00 a.m. The Joint Regular Meeting of the Mayor and Common Council, the Community Development Commission and the Joint Powers Financing Authority was called to order by Mayor Tom Minor at approximately 3:04 p.m., on Monday, September 20, 1993, in the Council Chambers, City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken with the following members present: Chairman Tom Minor; Commission Members Edward Negrete; Dr. F. J. Curlin; Ralph Hernandez; David Oberhelman; Jerry Devlin; Valerie Pope-Ludlam; Norine Miller. Absent: None. STAFF PRESENT Timothy C. Steinhaus, Administrator, Economic Development Agency; Kenneth J. Henderson, Executive Director, Development Department; Richard Morillo, Sr. Assistant City Attorney; Lorraine Velarde, Executive Assistant to the Mayor; Phil Arvizo, Executive Assistant to the Council; Shauna Clark, City Administrator; Fred Wilson, Assistant City Administrator; Rachel Clark, City Clerk; Diane Jones, Deputy City Clerk; La Vonda M-Pearson, Recording Secretary, Development Department. OTHERS IN ATTENDANCE Maria Hunt, The Sun Newspaper. CONSENT CALENDAR The Commission Members requested that items numbered "6", "T' and "8" be removed from the Consent Calendar. Commission Member Oberhelman made a motion, seconded by Commission Member Miller, that the Consent Calendar items numbered "1" through "8" be adopted except for items numbered "6", "T', and "8", respectively. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:Imp:cmin9jr2 - 1 - SEPTEMBER 20, 1993 / 1. JOINT POWERS FINANCING AUTHORITY (Community Development Commission) Commission Member Oberhelman made a motion, seconded by Commission Member Miller, that the Regular Meeting of the Joint Powers Financing Authority be continued to Monday, October 18, 1993. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Purchasing Division 2. TREE TRIMMING, CITY WIDE (Mayor and Common Council) Councilman Oberhelman made a motion, seconded by Councilwoman Miller, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-359 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND WEST COAST ARBORISTS INC., RELATING TO TREE TRIMMING SERVICES FOR TREE TRIMMING PURPOSES. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. Public Works Department 3. HANDICAPPED RAMPS VARIOUS LOCATIONS (Mayor and Common Council) Councilman Oberhelman made a motion, seconded by Councilwoman Miller, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-360 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO B- 1 ENTERPRISE CORPORATION FOR INSTALLATION OF HANDICAPPED RAMPS AT VARIOUS LOCATIONS. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:tmp:cmin9jr2 - 2 - SEPTEMBER 20, 1993 A6 Development Department 4. REPROGRAMMING OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO HANDICAPPED ACCESSIBILITY PROJECT (Mayor and Common Council) Councilman Oberhelman made a motion, seconded by Councilwoman Miller, to approve the transfer and reprogramming of Community Development Block Grant (CDBG) funds in the amount of $31,968.44 for the Handicapped Accessibility Project. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez•, Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 5. TRANSFER OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR PARKS, RECREATION AND COMMUNITY SERVICES PROJECTS (Mayor and Common Council) Councilman Oberhelman made a motion, seconded by Councilwoman Miller to approve the transfer of Community Block Grant (CDBG) funds between certain Parks, Recreation and Community Services Department projects. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. ITEM NOT ON THE AGENDA Timothy C. Steinhaus, Administrator, Economic Development Agency, stated that Mr. Dan Stark, Executive Director, Convention Center and Visitors Bureau would like to give a brief verbal report on the Route 66 event. Dan Stark, Executive Director, Convention Center and Visitors Bureau,thanked the various city departments and a special thanks to his staff for contributing to the success of the Route 66 Rendezvous. He also thanked Nostalgia Television, Center Chevrolet and LeMans Nissan for their contributions to Route 66. David Anderson, Police Department, stated that approximately 110,000 people attended the three day event with only one arrest. He also thanked the Police Explorers who came out and assisted the Police Officers with traffic control and other minor details. Officer Anderson contributed the success of the event to the volunteer system in San Bernardino and also the Citizens Patrol Unit. Commission Member Pope-Ludlam asked if a report would be done on the economic impact this event had on the city. JOINT REGULAR MEETING COMMISSION MINUTES KJH:Imp:cmin9jr2 -3 - SEPTEMBER 20, 1993 �aj Mr. Stark stated that a report would be done and distributed to the Commission. He emphasized that overall, vendors and downtown businesses were pleased with the outcome. 6. SAN BERNARDINO MITSUBISHI CERTIFICATE OF COMPLETION (Community Development Commission) Jeff Wright, P. 0 . Box 2341, San Bernardino, requested the Commission not negotiate with Mitsubishi due to their participation in the damaging of the rain forest. Commission Member Oberhelman made a motion, seconded by Commission Member Pope- Ludlam, to ratify the execution of a Certificate of Completion and Waiver and Release of Right of Reentry in connection with a refinancing of San Bernardino Mitsubishi's automobile dealership property. The motion carried by the following vote: Ayes: Council Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 7. APPROVAL OF MT. VERNON CORRIDOR TAXING AGREEMENT WITH THE COUNTY SUPERINTENDENT OF SCHOOLS (Community Development Commission) Commission Member Hernandez questioned why the Agency was negotiating with the Superintendent of Schools. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that by law, negotiations had to take place with all taxing agencies when adopting a new redevelopment project area. He indicated that these negotiations were to clear-up some discrepancies that were in the agreement. Commission Member Hernandez noted that some offices were renegotiating their agreements due to property values decreasing. Commission Member Hernandez made a motion, seconded by Commission Member Oberhelman, that the following resolution be approved and adopted: RESOLUTION NUMBER 5379 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXECUTION OF A CERTAIN FISCAL IMPACT AGREEMENT WITH THE COUNTY SUPERINTENDENT OF SCHOOLS IN CONNECTION WITH THE ADOPTION OF THE MT. VERNON CORRIDOR REDEVELOPMENT PROJECT AND MAKING CERTAIN FINDINGS AND DETERMINATIONS IN ACCORDANCE WITH HEALTH AND SAFETY CODE SECTION 33401. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin9jr2 - 4 - SEPTEMBER 20, 1993 The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. 8. RESOLUTION OF SUPPORT FOR CAL-EPA ONE-STOP PERMIT CENTER (Mayor and Common Council) Jeff Wright, P. 0. Box 2341, San Bernardino, stated that he wanted the Council to make sure that CAL-EPA upholds the law. COUNCILMAN CURLIN WAS EXCUSED AT 3:35 P.M. Councilman Oberhelman made a motion, seconded by Councilman Hernandez that the following resolution be approved and adopted: RESOLUTION NUMBER 93-361 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO SUPPORTING THE LOCATION OF CAL-EPA INLAND EMPIRE ONE- STOP PERMIT CENTER WITHIN THE CITY OF SAN BERNARDINO. The motion carried by the following vote: Ayes: Council Members Negrete; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: Councilman Curlin. END OF CONSENT CALENDAR COUNCILMAN CURLIN RETURNED AT 3:36 P.M. 9. MACYBLAKE SEWER (Mayor and Common Council) Councilwoman Pope-Ludlam made a motion, seconded by Councilman Hernandez, to approve CDBG funds in an amount not-to-exceed $25,000 to underwrite the Macy/Blake Sewer Project contingent upon the County of San Bernardino paying one-half(1/2) of the required costs. Councilwoman Pope-Ludlam made a motion, seconded by Councilman Hernandez, that the following resolution be approved and adopted: RESOLUTION NUMBER 93-362 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO MAKING FINDINGS AND DETERMINATIONS AS TO THE BENEFIT OF UNDERTAKING CERTAIN BLIGHT REDUCING ACTIVITIES FOR THE STATE COLLEGE REDEVELOPMENT PROJECT AREA OF THE SAN BERNARDINO REDEVELOPMENT AGENCY. JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin9jr2 - 5 - SEPTEMBER 20, 1993 0 The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. END OF CONSENT CALENDAR RS-1. PROJECT ADMINISTRATOR CONTRACT - STATE CONSOLIDATED OFFICES AND CALTRANS BUILDING (Community Development Commission) James Wirth, 1980 Sierra Way, San Bernardino, recommended the Council request the Staubach Company meet with the State Office of Historical Preservation to discuss the preservation of the Platt Building. He stated that the building was safe and that it could be incorporated into the State Office Complexes. Commission Member Oberhelman made a motion, seconded by Commission Member Devlin, to authorize the Agency Administrator to draft and execute a thirty (30) month contract with the Staubach Company in the amount of$364,000 for project administration services for the Design and Construction of the State Consolidated Offices and Caltrans Building on the Superblock. Timothy C. Steinhaus, Administrator, Economic Development Agency, stated that staff was working with the consultants, the county, and city department to make sure they comply with all codes. Jeff Wright, P. 0. Box 2341, San Bernardino, spoke on the need to address and consider the historical aspects of the Platt Building. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. RS-2 CAMDEN DEVELOPMENT ASSISTANCE AGREEMENTS (Community Development Commission) Commission Member Hernandez made a motion, seconded by Commission Member Devlin to authorize the Executive Director to execute assistance agreements with Camden Development, Ltd., as drafted by Agency Special Counsel; further that the Executive Director be authorized to execute such other documents as are required to carry out the terms of the agreements and be authorized to make such non-substantive corrections as are approved by Agency Special Counsel; and further, that the Economic Development Agency budget of 1992-1993 be amended to provide an additional $1,250,712 to be used for assistance to the University Village Shopping Center development. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. JOINT REGULAR MEETING COMMISSION MINUTES KJH:Imp:cmin9jr2 - 6 - SEPTEMBER 20, 1993 116 CONTINUED FROM SEPTEMBER 7, 1993 RS-3. ADMINISTRATIVE ASSISTANT TO COUNCIL/COMMISSION (Mayor and Common Council) (Councilman Hernandez's Recommendation) Mayor Minor briefly discussed this item indicating that he did not believe it would solve the problems that exist in the Council Office, nor did he believe it should be funded by the Agency. Richard Morillo, Senior Assistant City Attorney, stated that the AD HOC Committee requested the Attorney's Office to give an opinion on this item. He stated that the Attorney's Office concluded that the Mayor was the only person who had the authority to make an appointment and he clearly was not in agreement with this request. Councilwoman Pope-Ludlam questioned why the motions from the previous Commission Meeting were listed on this Cover Sheet when the AD HOC Committee had discussed and agreed to other motions. Discussion ensued regarding the difference between the Commission and the Common Council and the different rules that apply to each. Councilman Oberhelman felt the Council should discuss the merits of this position. He felt the money used to fund this position would be better if applied elsewhere. Timothy C. Steinhaus, Administrator, Economic Development Agency, explained that the ( motions from the previous meeting were listed on this Cover Sheet because no new motions were submitted from the Council Office as suggested at the AD HOC Meeting. Councilman Hernandez reiterated on the need to hire someone to assist the Council Office with its complaints. He stated that the Council Office had made appointments in the past. Councilwoman Pope-Ludlam made a motion, seconded by Councilman Hernandez to continue this item until a meeting is called and at that time an agenda item will be brought back that is constructed by the Committee. The motion carried by the following vote: Ayes: Commission Members Negrete; Curlin; Hernandez; Oberhelman; Devlin; Pope-Ludlam; Miller. Noes: None. Abstain: None. Absent: None. CLOSED SESSION RS-4. ADJOURNED TO CLOSED SESSION At 4:20 p.m. the Mayor and Common Council and Community Development Commission recessed to Closed Session for the following: D. to give instruction to the Commission's negotiator on the purchase of property pursuant to Government Code Section 54956.8. The real property which the negotiations concern is generally located at: 5055 Hallmark JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin9jr2 -7 - SEPTEMBER 20, 1993 146 END OF CLOSED SESSION --------------------- RS-5 ADJOURNMENT At 4:45 p.m., the meeting of the Mayor and Common Council/Community Development Commission was adjourned to Monday, October 4, 1993 at 11:00 a.m., in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. Respectfully submitted: KENNETH J. HENDERSON Executive Director/ Secretary to the Commission JOINT REGULAR MEETING COMMISSION MINUTES KJH:lmp:cmin9jr2 - 8 - SEPTEMBER 20, 1993