HomeMy WebLinkAbout14- Parks, Recreation & Community Services CITY OF SAN BERNARr'NO - REQUEST FOR COUNCIL ACTION
From: ANNIE F. RAMOS, DIRECTOR Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO
AUTHORIZING THE PREPARATION AND EXECUTION
Dept: PARKS, RECREATION & COMMUNITY SERVICES OF APPLICATIONS AND AGREEMENTS FOR SAN
BERNARDINO COUNTY COMMUNITY SERVICES FOOD
Date: SEPTEMBER 20, 1993 DISTRIBUTION PROGRAM AT MILL COMMUNITY
CFNTFR AND RFPFAI TNG RFSfll IITTnN 93-114_
Synopsis of Previous Council action:
Similiar resolutions have been approved for the past ten (10) years for food
distribution at Delmann Heights and Senior Citizens Centers.
Recommended motion:
Adopt the Resolution.
Signature
Contact person: John A. Kramer Phone: 5031
Supporting data attached: Staff Report, Resolution & Agreement Ward: N/A
FUNDING REQUIREMENTS: Amount: No City Funds Involved
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
75-0262 Agenda Item No. /
CITY OF SAN BERNAR" INO - REQUEST FOi :OUNCIL ACTION
STAFF REPORT
RESOLUTION OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE
PREPARATION AND EXECUTION OF
APPLICATIONS AND AGREEMENTS
FOR SAN BERNARDINO COUNTY
COMMUNITY SERVICES FOOD
DISTRIBUTION PROGRAM AT MILL
COMMUNITY CENTER AND REPEALING
RESOLUTION 93-114.
The area serviced by Mill Community Center, known as "The
Valley, " is currently unserved by the commodities distribution
program. This area is economically depressed and this service
is greatly needed. The commodities will be provided to over
400 families on a monthly basis. Qualified household must
meet the federal law income criteria.
This program is currently being offered at Delmann Heights
Community Center and the Senior Center and has proven to be
very beneficial to the community.
This program requires a minimum of staff time and utilizes
volunteers. Approval is recommended.
Resolution 93-114 was previously approved to authorize
application and execution of agreements for distribution of
food at Mill Center; however, the County Community Services
could not authorize another distribution point in that area
and the Agreement was never signed. Consequently, Resolution
93-114 became void and of no effect because of the 60 day
execution of agreement requirement in Section 2 of the
Resolution. This office has been informed that the Mill
Center distribution point will now be approved.
83-fooddist-u
3/30/93
75-0264
4
1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN
3 BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT
MILL COMMUNITY CENTER AND REPEALING RESOLUTION 93-114 .
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Director of Parks, Recreation and
7 Community Services is hereby authorized and directed to prepare,
8 execute and submit an application and agreement for San Bernardino
g County Community Services Food Distribution Program at Mill
10 Community Center, a copy of which documents are attached hereto,
11 marked Exhibit "A" and incorporated herein by reference.
12 SECTION 2 . The authorization granted hereunder shall
13 expire and be void and of no further effect if the agreement is not
14 executed by both parties within 60 days following effective date of
15 the resolution.
16 SECTION 3 . Resolution 93-114 is hereby repealed.
17 I HEREBY CERTIFY that the foregoing resolution was duly
18 adopted by the Mayor and Common Council of the City of San
19 Bernardino at a meeting thereof, held on the
20 day of 1993 by the following vote to
21 wit:
22
23
24
25
26
27 9/20/93 -1-
28
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
PREPARATION AND EXECUTION OF APPLICATIONS AND AGREEMENTS FOR SAN
2 BERNARDINO COUNTY COMMUNITY SERVICES FOOD DISTRIBUTION PROGRAM AT
MILL COMMUNITY CENTER AND REPEALING RESOLUTION 93-114 .
3
COUNCIL MEMBERS AYES NAYS ABSTAIN A3MU
4
NEGRETE
5
CURLIN
6
HERNANDEZ
7
OBERHELMAN
8
DEVLIN
9
POPE-LUDLAM
10
MILLER
11
12
13
14
Rachel Clark, City Clerk
15
16
The foregoing resolution is hereby approved this
17
day of , 1993 .
18
19
20
Tom Minor, Mayor
21 City of San Bernardino
22 Approved as to form
and legal content:
23
James F. Penman
24
25 By
26 110-staffrepo
9/20/93 -2-
27
28
Application
Zb .:ribute U.S.D.A. Co®odities
(Type or Print)
A. Applicant Information:
City of San Bernardino
1. Name of Agency: Parks , Recreation & Community Services Department
Mailing
2. Address: 547 N. Sierra Way, San Bernardino, CA Zip 92410
3. Contact Person: Manuel Harper Phone: 909 384-5423
4. Title: Center Manager II , Mill Community Center
5. Applicant is: A. Government Agency X B. Private/Public Non-Profit
B. Program Information:
1. Provide a concise description of your agency/program and attach a brochure
or fact sheet if available.
Community Center provides an array of programs and events that include Headstart
Pre-School , Tiny Tots Program, W.I .C. , English Class for Limited English Speaking,
Youth Clubs and Sports, Special Events.
2. How many households do you plan to serve with the U.S.D.A commodities? 400
3. What days and hours will you distribute the commodities? Bi-weekly-Thursday (tentative)
4. Specific geographic area that will be served: 92408
5. Who is currently eligible for your services? Low income residents & senior citizens.
C. Storage Facilities, Transportation and Equipment:
1. Does your agency have storage facilities? Yes No X Give dimensions:
Refrigerator: X Freezer: Dry Storage Area:
2. Do you have adequate transportation to pick up the commodities? Describe:
City Vehicle
3. Number of tables 8 Number of Chairs 20
D. Personnel:
1. Number of paid staff and volunteers that will assist with the distributions.
A. Paid Staff 1 B. Volunteers 6
Return to : San Bernardino County Food Bank
Attn: Herman Pena
255 East Drake, Bldg. D
San Bernardino, CA 92408
HP/ff 02-04-93
Agreement For T' e Distribution of USDA Commodities
1 . Distribution Site (DS) agrees to define the specific geographical
area serviced to prevent duplication. Geographical area may be
defined by street boundaries, zip codes, and/or city served.
2. DS will insure that proper storage will be provided for dry, re-
frigerated and frozen commodities as indicated on the containers
of each commodity until distributed and that commodities will be
distributed as soon as possible to ensure greatest possible fresh-
ness and palatability.
3. DS will insure that commodities provided under this agreement will
be made available only to those eligible persons as defined by the
most recent eligiblity guidelines and in accordance with the distri-
bution rates established by the State Department of Social Services
(SDSS) . (See Exhibit A) .
4. DS will verify recipient income eligibility by requesting to see
current evidence of eligibility in another public assistance pro-
gram ( i .e. , paycheck stubs, tax forms , etc. ) , or by self-certification
that recipient meets the income guidelines; and in all cases will
require each recipient to sign the eligibility certification form.
(See Exibit B) .
5. DS will insure that USDA surplus food received for distribution
shall not be sold, exchanged, bartered or transfered for money,
services, or other products.
6. DS will insure that under no circumstances shall recipients be re-
quired to make any payments, in money, materials, or services for,
or in connection with the receipt of donated foods, nor shall volun-
tary contributions be solicited in connection with the receipt of
donated foods for any purpose. Service will be on a first come,
first served bases and in a fair, equitable and nondiscriminating
manner.
7. DS understands and acknowleges that the distribution of USDA surplus
food commodities shall not be used for political purposes, and in
connection therewith specifically agrees that any commodities distri-
buted under this agreement will not be wrapped or packaged in, or
distributed with any material containing the names or identification
of any individual elected official, candidate for office, or political
party.
8. DS agrees to promptly investigate all reports of misuse of donated
food within their distribution area and to provide pertinent infor-
mation to the San Bernardino County Food Bank.
DS Agreement
9. DS agrees to keep an inventory of commodities sho4g, what is on
hand, received, distributed and/or returned to the EFO. A summary
report shall be submitted to the San Bernardino County Food Bank
by the 5th day immediately after a distribution detailing the number
of individuals served, the number of units of each commodity dis-
tributed and the number of units of each commodity remaining.
(See Exhibit C) .
10. DS by signing this agreement verifies that it is either a government
agency, or a private/public non-profit entity with tax-exempt status.
11 . DS will not reallocate their food allotments to any other agency. If
the DS is unable to distribute the USDA food allocated, the San Ber-
nardino County Food Bank reserves the right to revoke the allocation
and redistribute the food.
12. DS agrees that all USDA distributions will be open and publicized for
all eligible recipients within the designated service area.
13. DS agrees to tranport USDA Commodities in vehicles and under con-
ditions that provide for safe vehicle operation and prevention of
spoliage.
14. DS agrees that no damaged or spoiled food shall be distributed. Any
such food must be returned to the San Bernardino County Food Bank.
15. The Agency agrees to indemnify, defend and hold harmless the County,
its agents, officers and employees from and against any and all lia-
bility, expense, including defense costs, legal fees and claims for
damage of any nature.
16. Upon approval of this agreement by the Community Services Department
it will continue year to year unless it is terminated by either
party. The DS or the San Bernardino County Food Bank may terminate
this agreement by giving thirty ( 30) days advance notice in writing
to the other party.
17 . The San Bernardino County Food Bank reserves the right to monitor
DS distributions, as required by the State Department of Social
Services.
18. DS agrees to post fliers at strategic locations within the DS dis-
tributing area, e.g. , supermarkets, post office, shopping malls,
bulletin boards, etc. , or use a public service announcement to en-
sure that all eligible participants are advised of distribution
times and locations. The sites used for distributions must be
accessible to the general public.
19. Allocations of USDA Commodities for distribution will be based on
the number of households and persons served in previous distributions
by the DS. Additional commodities may be allocated (if available)
with a written request and justification submitted two ( 2) weeks
prior to a distribution.
DS Agreement
The San Bernardino County rood Bank is administered bj the Community
Services Department of San. Bernardino County.
The undersigned Non-Profit Agency agrees to comply with the aforemen-
tioned revised conditions for the distribution of USDA Surplus Com-
modities .
City of San Bernardino Parks, Recreation and Community Services Department
Legal Name of Rion-Profit Agency (Distribution Site - DS
Address where distributions will take place:
Mill Community Center, 503 E. Central , San Bernardino, CA 92408
Authorized Director of Parks,
Representative: Annie F. Ramos / Recreation & Community Serv.
Please Type or Print Title
Signature: /
Date
-__(Do not_sign_below_this_line-Food Bank use-only)________________
---- --------- ---
Agreement approved by Community Services Department and San Bernardino
County Food Bank.
Authorized
Representative: Herman Pena / manager II
San Bernardino County Food Bank Title
Signature: /
Date
ATTACHMENTS
Exhibit A
Exhibit B
Exhibit C
HP/ff
Revised 02-04-93