HomeMy WebLinkAbout05.J- Parks, Recreation & Commuity Services RESOLUTION (ID#3441) DOC ID: 3441 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract
From: Mickey Valdivia M/CC Meeting Date: 09/02/2014
Prepared by: Mitch Assumma, (909) 384-
5233
Dept: Parks, Recreation& Community Ward(s): All
Services
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Director of Finance to Transfer Senior Services Trust Account Revenues from Donations and
Fundraisers to Parks, Recreation and Community Services Department General Fund
Expenditure Accounts for Senior Services. (#3441)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $261,798
Account No. 001-380-0075-XXXX-XXXX (Senior Services - 0075)
Account Description: Senior Services Materials & Supplies and Other Professional Services
Balance as of: July 1, 2014
Balance after approval of this item: $269,578
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed.
Requires an appropriation of$7,780 from trust account revenue: (Acct.No.) 772-380-2403
($4,505), 772-380-2408 ($1,450)& 772-380-2371 ($1,825)to the General Fund for the Parks,
Recreation and Community Services Department Senior Services expenditure accounts (00 1-
380-0075-XXXX).
(Acct. Description) 5th Street Senior Center, Perris Hill Senior Center, and Senior Olympics
Trust Accounts
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
April 21, 2014 - Resolution authorizing the Director of Administrative Services to transfer
$1,496 in un-appropriated trust account revenue to the Senior Services General Fund expenditure
accounts for FY2013-2014.
Background:
The Parks, Recreation and Community Services Department programs the Perris Hill and Fifth
Street Senior Centers specifically to serve the senior-age population of the City. Activities at the
Fifth Street Senior Center include billiards, cards, chess, dominoes, crochet, arts & crafts,
walking class, ice cream socials, dollar dances, bingo, and Wii fitness. Perris Hill Senior Center
provides billiards, cards, chess, dominos, bingo, bridge, health and fitness class, brain fitness,
line dancing, yoga/tai chi, Wii fitness,writing your memoirs, and Zumba activities.
Updated: 8/26/2014 by Jolena E.Grider A
3441
The Senior Nutrition Program is also offered at both Senior Centers, along with the Retired and
Senior Volunteer Program, which takes senior volunteers and places them in community service
activities, and the Senior Companion Program, whereby senior-age companions assist fellow
senior and challenged clients with many of their daily life's chores. Many holiday celebration
events are also conducted, such as New Year's, Martin Luther King, Jr. Day, Valentine's Day,
St. Patrick's Day, Easter, Cinco De Mayo, Mother's Day, Father's Day, Independence Day,
Halloween, Veterans' Day, Thanksgiving, and the Christmas Holiday event, where dance, music,
and refreshments/snacks are a common staple of those events. The 5th Street Center especially
serves as a referral for many other critical services for seniors, oftentimes hosting workshops on
financial management, personal safety, healthcare, wills and death planning, depression and
mental wellness,travel, and a variety of other topics of interest to community living for seniors.
The premier senior services series of events for this Fall are the Inland Empire Senior Games
formally known as the San Bernardino Senior Games. Since its inception in 1987, the Games
brought in over 300 seniors to participate in various sports (tennis, basketball, billiards, art,
horseshoe,and golf)and over 100 guests to attend the Opening/Dance Ceremonies.
It is common practice for the Department to fund most of these program services and all the
special events of senior services through trust accounts. In FY2009-1010 the City chose to
reduce the Department's reliance upon Trust Account revenue to operate basic activities,
programs, and services for all ages by narrowing the validity of these in-and-out accounts to only
donations and fundraiser revenue/expense. Hence, user fees have been deposited into the General
Fund although expenditure appropriations have been reduced or eliminated completely. Staff
must continue to seek donations and conduct fundraising activities, since the trust accounts are
the primary operating source for most of recreational programming. Basic service delivery has
suffered greatly within these constraints. Trust accounts are the primary program funding
mechanism for many of the senior services activities.
In order to expedite the provision of senior services,the Finance Department is requesting that
staff seek City Council approval to appropriate trust account revenue into General Fund
expenditure accounts as needed. This will ensure greater accountability and consistency with
public budget reporting/recording protocol. Again,the Department is unable to provide daily
activities for seniors consistent with the mission of the Department without access to these funds,
which come from donations and fundraisers.
City Attorney Review:
Sumortine Documents:
RESO-SrServices Trust Account Transfer 2014-15 (DOC)
EXHIBIT A - Trust Accts Transfer, 9-2-14 (PDF)
Updated:8/26/2014 by Jolena E.Grider A
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO
3 TRANSFER SENIOR SERVICES TRUST ACCOUNT REVENUES FROM .,
DONATIONS AND FUNDRAISERS TO PARKS,RECREATION AND COMMUNITY w
4 SERVICES DEPARTMENT GENERAL FUND EXPENDITURE ACCOUNTS FOR
' 5 SENIOR SERVICES.
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6 WHEREAS,the Parks, Recreation and Community Services Department has received 0
7 $7,781.18 in Trust Account revenue from donations, fundraisers, and Senior Service Division H
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activities, and seeks to transfer that amount to Parks, Recreation and Community Services
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Department General Fund, a breakdown of which is attached hereto, marked Exhibit"A."
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11 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
12 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS:
13 SECTION 1. That the Director of Finance is hereby authorized and directed to ,r,
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transfer funds in the amount of $4,505.51 from trust account number 772-380-2403, G
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$1,450.67 from trust fund account number 772-380-2408, and $1,825.00 from trust account 0
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1 number 772-380-2371 to account numbers 001-380-0075-5111 in the amount of $5,281.18
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18 and 001-380-0075-5505 in the amount of$2,500.00.
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19 SECTION 2. That the transfer is to be completed expeditiously upon passage of this
20 resolution to ensure timely usage of these funds for upcoming activities and events for the v
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senior-age population.
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26 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
27 SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO
TRANSFER SENIOR SERVICES TRUST ACCOUNT REVENUES FROM
28 DONATIONS AND FUNDRAISERS TO PARKS, RECREATION AND COMMUNITY
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t_5.1 SERVICES DEPARTMENT GENERAL FUND EXPENDITURE ACCOUNTS FO
SENIOR SERVICES.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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4 Common Council of the City of San Bernardino at a meeting thereof, held on the
5 day of 2014, by the following vote, to wit:
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6 Council Members: AYES NAYS ABSTAIN ABSENT
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MARQUEZ
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VALDIVIA a
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10 BARRIOS
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11 SHORETT �
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12 NICKEL
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13 JOHNSON LO
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MULVIHILL N
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16 Georgeann Hanna, City Clerk
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The foregoing resolution is hereby approved this day of 0
18 2014. Q
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20 R. Carey Davis, Mayor U)
City of San Bernardino
21 Approved as to Form:
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22 Gary D. Saenz, City Attorney Cl?
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23 By: w
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EXHIBIT "A"
FY2014-2015 SENIOR SERVICES PROPOSED BUDGET TRANSFER
TRUST ACCOUNTS TO GENERAL FUND
EXPENSE BUDGET NEEDED: SENIOR SERVICES EVENTS
FROM TRUST 2403 - FIFTH STREET
ACTIVITY TO: 001-380-0075-5111 5505
Date Place Event Refreshments Entertainment/Other TOTAL
Lunch/Dinner/Gifts
9/20/2014 Fifth Street September Dance $100.00 $100.00 L
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10%31/2014 Fifth Street Halloween Dance $300.00 $250.00 $550.00 w
11/1/2014 Firth Street Senior Bus Trip $0.00 $1,000 $1,000.0 L
12/18%2014 Fifth Street Christmas Brunch $600.00 $600.00 c
12/27/2014 Fifth Street End of Years $150.00 $125.00 $275.00 u
Dance Q
2/4/2015 Fifth Street Valentine's Day $150.00 $150.00 3
Brunch
3/17/2015 Fifth Street St. Patrick's Day $150.00 $150.00 ~v,
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5/5/2015 Fifth Street Cinco De Mayo $150.00 $150.00 2
5/7/2015 Fifth Street Mother's Day $300.00 $300.00
5/15/2015 Fifth Street Volunteer $200.00 $200.00 2
Recognition _
5/29/2015 Fifth Street Prom $250.00 $250.00 $500.00 N
6/19/2015 Fifth Street Father's Day $200.00 $200.00
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7/1/2015 Fifth Street Fourth of July $75.00 $75.00 IT S
4/2/2015 Fifth Street Easter $150.00 $150.00
4/19/2015 Fifth Street April Dance $105.51 $105.51
TOTAL $2,880.51 $1,625.00 $4,505.51 a�`>
FROM TRUST 2408 -PERRIS HILL
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ACTIVITY TO: 001-380-0075-5111 5505
Refreshments Q
Date Place Event Lunch/Dinner/Gifts Entertainment/Other TOTAL 0
9/20/2014 Perris Hill September Dance $250.00 $250.00 ~
12/18/2014 Perris Hill Christmas Brunch $300.00 $300.00
12/27/2014 Perris Hill End of Years Dance $125.00 $125.00
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4/19/2015 Perris Hill April Dance $25.67 $250.00 $275.67 w
5/5/2015 Perris Hill Cinco De Mayo $100.00 $100.00 c
5/6/2015 Perris Hill Mother's Day $100.00 $100.00 E
Volunteer
5/15/2015 Perris Hill $200.00 $200.00
Recognition
6/18/2015 1 Perris Hill L Father's Day $100.00 $100.00
TOTAL $825.67 $625.00 $1,450.67
Total Amount Transferred from 2403 to 5111 $2,880.51
Total Amount Transferred from 2408 to 5111 $825.67
Total Amount Transferred from 2403 to 5505 $1,625.00
Total Amount Transferred from 2408 to 5505 $625.00
EXPENSE TRANSFER $5,956.18
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REVENUE - DONATIONS AND FUNDRAISERS - SENIOR EVENTS
Fifth Street Senior Center Trust Account-2403
Date Donor Donation/Sponsorship Receipt# Amount Acct#
3/1/2012 Betty Grass Donation 584212 $3,500.00 2403
6/11/2012 Prime west Donation 584219 $143.71 2403
7/11/2012 K&A Gerber Sponsorship 584223 $25.00 2403
10/1/2012 Sports Tennis Tournament Fundraiser 584227 $25.00 2403
1/3/2013 Cents 4 Seniors Donation 584204 $134.11 2403
4/10/2013 United health Donation 584240 $19.62 2403 1`22
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9/4/2013 South Bay Insurance Sponsorship 584248 $200.00 2403
10/1/2013 Sports Tennis Tournament Fundraiser 584227 $25.00 2403 F-
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10/29/2013 Health Net Sponsorship 584228 $25.00 2403
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12/27/2013 Cents 4 Seniors Donation 584249 $154.77 2403 0
12/27/2013 Candy sale Fundraiser 584250 $51.44 2403
1/27/2014 Tennis tournament Fundraiser 583702 $29.83 2403
1/27/2014 Candy sale Fundraiser 583703 $38.75 2403 N
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1/30/2014 Dignity sponsorships Sponsorship 1000137 $75.00 2403
2/19/2014 Tennis tournament Fundraiser 583704 $58.28 2403
TOTAL $4,505.51 .0
Perris Hill Senior Center Trust Account-2408
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Date Donor Donation/Sponsorship Receipt# Amount Acct# v
6/12/2012 Prime West-$668.35 Sponsorship *584110 $535.56 2408
7/24/2012 Paradise Lodge Sponsorship 584113 $500.00 2408 N
1/30/2014 Dignity Sponsorship 1000137 $225.00 2408 L
4/21/2014 Aril Dance Donation 583720 $190.11 2408 c
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TOTAL $1,450.67
*An amount of$132.79 was debited from this receipt on a prior purchase.
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EXPENSE BUDGET NEEDED: SENIOR OLYMPICS
FROM TRUST 2371 - SENIOR OLYMPICS
ACTIVITY TO: 001-380-0075-5111 5505
Date Place Event Refreshments Entertainment TOTAL
Lunch/Dinner/Gifts
10/3/2014 Senior Games Opening $500.00 $250.00 $750.00
10/4/2014 Senior Games Tennis $50.00 $50.00
10/5/2014 Senior Games Basketball $75.00 $75.00
10/5/2014 Senior Games 5k $25.00 $25.00
10/5/2014 Senior Games Swimming $25.00 $25.00
10/6/2014 Senior Games Billiards $25.00 $25.00
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10/7/2014 Senior Games Horseshoes $25.00 $25.00 c
10/8/2014 Senior Games Golf $25.00 $25.00 0
10/9/2014 Senior Games Art $25.00 $25.00
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10/10/2014 Senior Games Closing $500.00 $500.00
Senior Games Tennis $300.00 $300.00 N
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/1/2014 Tournaments(8)
TOTAL $1,575.00 $250.00 $1,825.00
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Total Amount Transferred from 2371 to 5111 $1,575
Total Amount Transferred from 2371 to 5505 $250
EXPENSE TRANSFER TOTAL: $1,825
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:EVENUE-DONATIONS AND FUNDRAISERS-SENIOR GAMES
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Date Donor Donation/Sponsorship Receipt# Amount Acct#
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7/6/2009 Health Net Sponsorship 558186 $100.00 2371
7/28/2009 Leisure Point Sponsorship 558192 $250.00 2371
8/25/2009 Robert Ballard Sponsorship 571517 $200.00 2371
10/29/2009 Beacon Property Sponsorship 572407 $200.00 2371 Q
9/8/2011 Leisure Point Sponsorship 1000063 $200.00 2371 i
9/8/2011 Green Acres Sponsorship 1000062 $500.00 2371 ~
3/4/2014 1 st valley Sponsorship 583705 $25.00 2371 Q
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3/4/2014 Jeffery court Sponsorship 583706 $25.00 2371 m
4/2/2014 Leisure point Sponsorship 583717 $150.00 2371 w
4/2/2014 Pinnacle Sponsorship 583718 $150.00 2371
7/10/2014 PH Line Dancers Donation 584115 $25.00 2371 E
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TOTAL $1,825.00 M
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REVENUE TOTAL (DONATIONS & FUNDRAISERS): $1825.00
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