HomeMy WebLinkAbout05.H- Information Technology RESOLUTION(ID #3439) DOC ID: 3439 A
CITY OF SAN BERNARDINO— REQUEST FOR COUNCIL ACTION
Purchase Order
From: Jason Suarez M/CC Meeting Date: 09/02/2014
Prepared by: Jason Suarez, (909) 384-5947
Dept: Information Technology Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
Issuance of Annual Purchase Orders for the City's 800 Mhz Rack and Circuit Rental, Police and
Fire Dispatch Console Maintenance, Citywide 800 Mhz Backbone Maintenance, Citywide 800
.Mhz Time and Materials Maintenance, Fire MDC User Fees, and Citywide 800 Mhz Radio
Maintenance from the County of San Bernardino's 800 Mhz Group. (#3439)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $65,048
Account No. 679-250-0062*5171
Account Description: Rentals
Balance as of 8/7/2014: $65,048
Balance after approval of this item: $0
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Account Budgeted Amount: $242,720
Account No. 679-250-0062*5172
Account Description: Equipment Maintenance
Balance as of 8/7/2013: $509,470.91
Balance after approval of this item: $266,750.91
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Account Budgeted Amount: $32,785.56
Account No. 679-250-0062*5502
Account Description: Services
Balance as of 8/7/2013: $168,000
Balance after approval of this item: $135,214.44
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Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred, but not yet processed. Approval is subject to
restrictions and limitations per the City's financial restructuring plans.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
June 17,2013 -Resolution 2013-111 authorized the Award of Annual Purchase Orders for the
City's 800 MHz Voice/Data Backbone, MDC Maintenance, Dispatch Console Maintenance, and
User Equipment Maintenance with the County of San Bernardino's 800 MHz Group.
September 4, 2012 - Resolution 2012-232 authorized the Award of Annual Purchase Orders for
Updated:8/26/2014 by Linda Sutherland A
3439
the City's 800 MHz Voice/Data Backbone, MDC Maintenance, Dispatch Console Maintenance,
and User Equipment Maintenance with the County of San Bernardino's 800 MHz Group.
July 6, 1998 - Resolution 1998-188 approved service agreement with the County of San
Bernardino's 800 MHz Group(a government agency) for the City's 800 MHz voice system
backbone, 800 MHz data system backbone and user radio equipment.
Background:
The City of San Bernardino operates 800 MHz radio equipment(mobile,portable and base
station) and mobile data computers (MDCs)on an 800 MHz data system. Since the City desires
to have radio interoperability with surrounding cities and county agencies, a portion of our radio
equipment is located at the County of San Bernardino's 800 MHz Group headquarters in Rialto,
California.
The County of San Bernardino's 800 MHz Group operates a 24 hour-a-day full service radio
maintenance facility. Using the County 800 MHz Group is a cost-effective way to maintain our
valuable radio equipment and guarantee interagency communications. The City has used the
County 800 MHz Group in this capacity since 1994. During 2008,the County ran an audit of
radio and MDC services, which has increased over the past several years due to the growth of
radio and MDC usage by the Police, Public Services,Animal Control, and Code Enforcement
Departments.
The services provided by the County include:
Rack Space/Circuit Rental
800 MHz Radio Backbone Maintenance
800 MHz Mobile/Portable Radio Maintenance
Mobile Data Computer Maintenance
Dispatch Console Maintenance
As building patrol cars is a unique process that is not available from other vendors in this area,
the County 800 MHz Group also provides the following services to the City of San Bernardino
on a time-and-materials basis,to help insure the economic maintenance of our electronic public
safety communications and safety equipment:
800 MHz Radio Time-and-Materials Repair
"Build" and "Strip" Services for public safety vehicles
"Build" and"Strip" Services for non-public safety vehicles
These services are provided through an annual contract(Resolution# 1998-188). This
Agreement shall remain in effect until the City or the County terminates the Agreement by
giving thirty 30 days written notice to the other.
Rack& Circuit
Rentals 800 WAN Fee 1 @ $2240.00 per mo. $26,880.00
800 MHz Ckt Contract 1 @ $1225.67 per mo.
$14,708.00
Updated: 8/26/2014 by Linda Sutherland A Aket Pg.255
3439
800 MHz Full Rack S pc. 1 @ $1600.00 per mo. $19,200.00
Pager charges 13 @ 9.00 per mo. $ 1,404.00
CPU for IMS .496 @ 243.86 per mo. $ 1,452.00
CPU for Shadow Direct .48 @ 243.86 per mo. $ 1,404.00
ACCT: 679-250-0062*5171 Total $65,048.00
Radio Maintenance ACCT: 679-250-0062*5172 1530 @ $8 ea.per mo. $146,880.00
($96 ea.per year)
Dispatch Consoles ACCT: 679-250-0062*5172 9 @ $355 ea. per mo. $ 38,340.00
($4,260 ea.per year)
Radio Backbone ACCT: 679-250-0062*5172 $2458.33 per mo. $ 9,500.00
800 MHz radio ACCT: 679-250-0062*5172 1 @ $48,000 $
48,000.00
T&M repair ------------
ACCT: 679-250-0062*5172 Total $242,720.00
Fire MDC user fees ACCT: 679-250-0062*5502 30 @ 1214.28 Ea. $ 36,428.40
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Total $344,296.40
$344,296.40 Of these costs are included in the IT FY 14/15 budget. Chargebacks are calculated
for Police, Fire, and all other departments with radios.
City Attorney Review:
Supporting Documents:
County 800 MHz Resolution 1415 (DOC)
FY 14-15 Approved ISD Rates (PDF)
1998-188 (Original Reso/Contract Between City and County) (PDF)
Updated:8/26/2014 by Linda Sutherland A
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE ISSUANCE OF ANNUAL PURCHASE
3 ORDERS FOR THE CITY'S 800 MHz RACK AND CIRCUIT RENTAL, POLICE
4 AND FIRE DISPATCH CONSOLE MAINTENANCE, CITYWIDE 800 MHz
BACKBONE MAINTENANCE, CITYWIDE 800 MHz TIME AND MATERIALS
5 MAINTENANCE, FIRE MDC USER FEES, AND CITYWIDE 800 MHz RADIO
MAINTENANCE FROM THE COUNTY OF SAN BERNARDINO'S 800 MHz
6 GROUP. H
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7 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
8 SAN BERNARDINO AS FOLLOWS:
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10 SECTION 1. The Director of Finance or his designee is hereby authorized to issue a
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11 purchase order in the amount of$65,048.00 for Citywide 800 MHz rack and circuit rentals. X
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12 The Purchase Order shall reference this Resolution and shall incorporate the terms and oo,
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13 conditions of the existing maintenance contract (Resolution #1998-188), which is on file in M
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the City Clerk's Office. The Purchase Order shall read, "Annual FY 2014/2015 contract
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Purchase Order for materials/services. Not to exceed $65,048.00."
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SECTION 2. The Director of Finance or his designee is hereby authorized to issue a =
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19 purchase order for $146,880.00 for Citywide 800 MHz radio maintenance. The Purchase T
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20 Order shall reference this Resolution and shall incorporate the terms and conditions of the o
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21 existing maintenance contract (Resolution #1998-188), which is on file in the City Clerk's
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22 Office. The Purchase Order shall read, "Annual FY 2014/2015 contract, for
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material Not to exceed$146,880.00" Q
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26 SECTION 3. The Director of Finance or his designee is hereby authorized to issue a
27 purchase order for $38,340.00 for Police and Fire dispatch radio console maintenance. The
28 Purchase Order shall reference this Resolution and shall incorporate the terms and conditions
1
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1 of the existing maintenance contract, which is on file in the City Clerk's Office. The Purchase
2 Order shall read, "Annual FY 2014/2015 contract (Resolution #1998-188), for
3 materials/services.Not to exceed$38,340.00."
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SECTION 4. The Director of Finance or his designee is hereby authorized to issue a
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7 purchase order for $9,500.00 for Citywide 800MHz backbone maintenance. The Purchase
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8 Order shall reference the number of this Resolution and shall incorporate the terms and )
9 conditions of the existing maintenance contract, which is on file in the City Clerk's Office.
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10 The Purchase Order shall read, "Annual FY 2014/2015 contract (Resolution #1998-188), for N
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11 materials/services. Not to exceed$9,500.00." c
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14 SECTION 5. The Director of Finance or his designee is hereby authorized to issue a LO
15 purchase order for $48,000.00 for Citywide 800MHz time and materials maintenance. The o
16 Purchase Order shall reference the number of this Resolution and shall incorporate the terms y
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and conditions of the existing maintenance contract, which is on file in the City Clerk's =
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Office. The Purchase Order shall read, "Annual FY 2014/2015 contract (Resolution #1998- °o
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20 188), for materials/services.Not to exceed$48,000.00." o
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22 SECTION 6. The Director of Finance or his/her designee is hereby authorized to
23 issue a purchase order for $36,428.40 for Fire MDC user fees. The Purchase Order shall a
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reference the number of this Resolution and shall incorporate the terms and conditions of the
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26 existing maintenance contract, which is on file in the City Clerk's Office. The Purchase Order
27 shall read, "Annual FY 2014/2015 contract (Resolution #1998-188), for materials/services.
28 Not to exceed $36,428.40."
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1 SECTION 7. The authorization to issue the above referenced purchase orders is
2 rescinded if not issued within ninety (90) days of the passage of this Resolution.
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k I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE ISSUANCE OF ANNUAL PURCHASE
2 ORDERS FOR THE CITY'S 800 MHz RACK AND CIRCUIT RENTAL, POLICE
AND FIRE DISPATCH CONSOLE MAINTENANCE, CITYWIDE 800 MHz
3 BACKBONE MAINTENANCE, CITYWIDE 800 MHz TIME AND MATERIALS
4 MAINTENANCE, FIRE MDC USER FEES, AND CITYWIDE 800 MHz RADIO
MAINTENANCE FROM THE COUNTY OF SAN BERNARDINO'S 800 MHz
5 GROUP.
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
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7 and Common Council of the City of San Bernardino at a meeting
8 thereof, held on the day of ,2014, by the following vote,to wit: o
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10 Council Members: AYES NAYS ABSTAIN ABSENT
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11 MARQUEZ
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12 BARRIOS °w
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13 VALDIVIA
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SHORETT
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17 JOHNSON
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18 MULVIHILL
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20 Georgeann Hanna, City Clerk c i
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22 The foregoing Resolution is hereby approved this day of , 2014.
23 a
24
R. Carey Davis, Mayor
25 City of San Bernardino
26 Approved as to form:
27 Gary D. Saenz, City Attorney
28 By:
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Page 12 of 22
ATTACHMENT E
2014-15 Approved Information Services Rates
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TvoesofServices 2013-14 2014-15 ChargeMeasurement
Information Systems Services
Cpu Usage( Batch, Teleprocessing, $159.29 $149.94 Per cpu hour
Shadow, Db2)
IT Infrastructure Charge: Includes basic $84.55 $85.71 Per email/month
standard services for data storage, server
mgt, intregrated document mgt, exchange
& email, Help Desk, Security, Windows y
active & domain services and WAN
connectivity. it
Anti-Virus Protection Services Direct Direct Per workstation or hourly Cl)
Mail Synchronous Services Direct Direct By quote,direct charge
FileNet IDM User Software License & Direct Direct Direct Charge a
Support
Data Entry (outsourced keypunch services) Direct Direct Direct Charge p
Enterprise Printing $0.13 $0.14 Per print impression >
Payroll System Services (EMACS) $2.29 $2.34 Per payroll warrant =
Microfilm Services $70.48 $68.45 Per hour+materials
System Support, Infrastructure&WAN Hourly $12237 $120.23 Per hour or FTE quote p
Svcs 0o
Application Development & Support $107.15 $107.75 Per hour M
Services (Also includes: Internet & CAD) M
Local Area Network Hourly Svcs (AST& $70.02 $69.94 Per hour
ASA)
Project Management Services By quote By quote Per project(cost plus) M
Juvenile Network (JNET) $25.00 $25.00 Perseat/month
Virtual Private Network (VPN) (remote dial $15.00 $15.00 Per month y
in) .�
VPN One Time Setup (remote dial in) $175.00 $175.00 Per setup/install/training
Internet Connection charge(one-time) N/C N/C Onetime Wireless a
Device Infrastructure Charge $20.22 $14.61 Perunit/month o
Street Network Subscription $10,500.00 $10,500.00 Per subscription/year a
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File Sharing $59.24 $65.82 Per 500 GB
Desktop Support NEW N/A $85.48 Per active desktop/month
Communication Labor Services: LL
Technical Services (telephone, data, $79.50 $83.48 During normal hours:Per hour+materials/or fixed quote
microwave, cabling, repair, network, and other $116.85 $125.55 During after hours,holidays,weekends: E
specialized services as provided). Per hour+materials/or fixed quote
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Circuits/Network:
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Fractional, Full T1 Circuits or higher Direct Direct By quote
bandwidth
Private telephone company circuits Direct Direct Paid by department
Rack Space Lease (non-contract customer) $4,226.50 N/A Per rack/year
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Page 13 of 22
ATTACHMENT E
2014-15 Approved Information Services Rates
TvoesofServices 2013-14 2014-15 ChargeMeasurement
Telephone: $27.69 $29.07 Per phone/month+long distance
Basic Telephone Dial Tone Service - single line and does
not include charges for long distance
TSS Consulting Services N/C N/C Included in Dial Tone
Software Changes(1/4 hour minimum charge) N/C N/C included in Dial Tone
Message Center Greeting (in selected situations) N/C N/C Included in Dial Tone
Call Waiting N/C N/C Included in Dial Tone
Call Forwarding N/C N/C Included in Dial Tone
Local toll charges (Telco cost of calls off county's network) N/C N/C Included in Dial Tone
Voice Mail $5.30 $5.38 Permailbox/month y
800 Number Service $10.21 $10.47 Per number/mo+usage s'
Long Distance Direct Direct Direct charge in
Private telephone company monthly phone services Direct Direct Paid by department
Video Conferencing $41.29 $41.29 Per month/account
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Radio Services: o
Radio Access $44.00 $45.44 Per month/each
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Telephone Interconnect $6.02 $7.17 Per month/each X
Radio Maintenance $6.97 $6.97 Per month/each c
Mobile Data Terminal Access 40
9100-10/11 see below see below Per month/each
19.2 see below see below Per month/each M
Option 1 (RD Lap Access) $48.28 $69.98 Per month/each M
Option 2 (EVDO Access) $96.57 $101.19 Per month/each w
Option 3 (RD Lap and EVDO Access) $101.45 $108.26 Per month/each +;
Labor Services-regular working hours $77.02 $80.87 Per hour+materials
Dispatch Console Maintenance $342.44 $351.00 Per month/unit p
Backbone Maintenance By quote By quote Per project(cost plus)
800 MHZ Paging System: c
*Alpha/Numeric Paging Access (no pager) $9.00 $9.11 Per month/each p,
*Customer provides text entry terminal
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WAN Expansion:
One-time connection charges to pay for equipment
Primary WAN sites: U.
LAN expansion charge $4,000.00 $4,000.00 Per connection
WAN access $324.00 $324.00 Per connection/month
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*Customer responsible for all costs related to circuit installation,ongoing circuit charges and office cabling.
Material and Parts:
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Telephone/radio related equipment prices(one time charge at current vendor cost plus 15% markup)
Support Services: Services provided during normal county business hours at Direct cost.
Overhead covers employee general admin support,onsite supervision,training,workstation equipment and specialized tools.
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1 RESOLUTION NO. 98-188
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
3 FISCAL YEAR 98/99 MAINTENANCE SERVICES AGREEMENT WITH THE
COUNTY OF SAN BERNARDINO FOR MAINTENANCE OF 800 Mhz VOICE
4 AND DATA BACKBONE AND USER RADIO EQUIPMENT.
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5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
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CITY OF SAN BERNARDINO AS FOLLOWS: )
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7 SECTION 1. The Mayor is hereby authorized and directed to execute on
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8 behalf of the City a fiscal year 98/99 maintenance services agreement by and N
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9 between the City of San Bernardino and the County of San Bernardino for °o
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10 maintenance of system backbone, MDT's, radios, and dispatch consoles for the
11 the total amount of$199,142.00, for the City of San Bernardino.
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SECTION 2. The authorization to execute the above referenced agreement
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14 order is rescinded if it is not executed within sixty (60) days of the passage of this
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15 resolution.
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16 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the m
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17 Mayor and Common Council of the City of San Bernardino at a rey"ice meeting r
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18 thereof,held on the 6th day of 3"x , 1998, by the following vote,to wit: o
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98-188
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING A
FISCAL YEAR 98/99 MAINTENANCE SERVICES AGREEMENT WITH THE
2 COUNTY OF SAN BERNARDINO FOR MAINTENANCE OF 800 Mhz VOICE
3 AND DATA BACKBONE AND USER RADIO EQUIPMENT.
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Council Members Ayes Nays Abstain Absent
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ESTRADA x
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7 LIEN x
8 ARIAS x N
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9 SCHNETZ x o
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lU DEVLIN x
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ANDERSON x
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15 Rac l G. Claris, City Clerk CD
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The foregoing resolution is hereby approved this �t� day of July, 1998.
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19 Judi h Valles, Mayor CD
City of San Bernardino
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Approved as to form and legal content: o
22 James F Penman, City Attorney 00
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23 BY: T
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REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY, CALIFORNIA
AND RECORD OF ACTION
JULY 21, 1998
FROM: ELIAS S. CORTEZ, CHIEF INFORMATION OFFICER
INFORMATION SERVICES DEPARTMENT
SUBJECT: RACK SPACE/CIRCUITS AMENDMENT NO. 1 AND AGREEMENT FOR 800 MHz
RADIO MAINTENANCE SERVICE
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RECOMMENDATION: M
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1) Approve Amendment No. 1 to license agreement 97-701 with the City of San Bernardino for rack o
space use and circuits at Little Mountain to extend the term from July 1, 1998 through June 30, N
1999 in the amount of$34,112. AGREEMENT NO. 97-701 A-1 =
2) Approve Agreement with the City of San Bernardino for 800 MHz Radio Maintenance services in o
the total amount of$199,142 for a one-year period. AGREEMENT NO. 98-621
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BACKGROUND INFORMATION: ISD provides a variety of contract communication services to local v
municipalities in support of the county's public safety communication network. These contract r
services include leasing unused space at county maintained communications facilities for placement o
of customer-owned equipment, providing point to point microwave communication circuits, and U
maintenance of customer-owned public safety equipment. 'e
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On August 19, 1997, the Board of Supervisors approved an agreement with the City of San v
Bernardino for rack space and microwave circuits at Little Mountain, located in the City of San c
Bernardino. Under its terms and conditions the contract ended June 30, 1998. This one-year a
amendment provides the City of San Bernardino with ongoing rack space and microwave circuits. 3
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Additionally, the one-year agreement provides maintenance for the City of San Bernardino's 800 MHz
Mobile/Portable Radios, 800 MHz Mobile Digital Terminals, 800 MHz Radio Dispatch Equipment and
their 800 MHz Backbone Radio Equipment. G
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REVIEW BY OTHERS: Deputies County Counsel, Jean Rene Basle reviewed the amendment and
agreement on May 7, 1998, Paula Tobler reviewed the maintenance agreement November 30, 1997.
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FINANCIAL IMPACT: This contract will produce approximately $233,254 in revenue and was a'
included in Communication's Internal Service Fund 1998-99 budget. There is no impact to local cost. O
SUPERVISORIAL DISTRICT(S): Fifth 00
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PRESENTER: Elias S. Cortez, Chief Information Officer, 388-5501. rn
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Record of Action of the Board of Supervisors uci
M. ISD--Judy Cline w/agreement E
City of San Bernardino w/agree. t
c/o ISD APPROV OF SUPERVISORS U
Auditor w/agreement C > NARDINO Q
SBD w/agreement MOTION B r
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DATED: Jul "' J
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98-188 FOR COUNTY USE ONLY
E X New Vendor Code Dept. Contract Number 5.H.0
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County Department Dept. Orgn. Contractor's License No.
INFORMATION SERVICES DEPARTMENT ISD ]AM
County Department Contract Representative Ph. Ext. Amount of Contract
JUDY CLINE 3885518 $199,142
County of San Bernardino Fund Dept. Organization Appr. ObyRev Source Activity GRC/PROXJOB Number
IF A S [AM MHz MHZ 900 9800
Commodity Code Estimated Payment Total by Fiscal Year
STANDARD CONTRACT FY Amount I/D FY Amount uD
Project Name 98199 $199.142 V
800 MHz Radio Maintenance d
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-HIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called
:he County, and •o
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-ITY OF SAN HERNARDINO hereinafter called CUSTOMER N
Address
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7100 NO. "D"STREET O
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3AN BERNARDINO.CA 92418-0001 M
'hone Birth Date et
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809) 384-5010
=-deral ID No.or Social Security No.
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IT IS HEREBY AGREED AS FOLLOWS: ci
se space below and additional bond shee!s. Set forth service to be rendered,amount to be paid,manner of payment, time for performance or completion.determinulion of _
atisJacrory performance and cause for termination. other terms and conditions,and attach plans,specifications.and addenda,if any t to
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MHZ RADIO AND EQUIPMENT MAINTENANCE SERVICES 3
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The County of San Bernardino Information Services Department (ISD) provides a number of 800 MHz radio and u
equipment maintenance services. The specific service(s) rendered to Customer and charges for such service(s) are
set forth and attached hereto as Exhibit A,"800 MHz Equipment Maintenance Services and Payment Terms". 0
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T COUNTY RESPONSIBILITIES IN PROVIDING MAINTENANCE SERVICES
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A. Maintain sufficient "loaner equipment' or "spare" mobile radios to temporarily replace equipment that is
removed from service for maintenance reasons. O
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B. Remove, reinstall and maintain MDTs, radios or other equipment that has become defective from normal weal
and usage. ISD shall determine whether or not defects are normal wear and usage; said determination will be
final. Repair work will be performed at ISD or elsewhere as prescribed by ISD.
C. Maintenance for Radio Dispatch Equipment and Backbone Radio Equipment will be provided 24 hours pet d
day, seven days per week with a two-hour response time. Maintenance for MDTs and Mobile/Portable E
Radios to be provided during normal County work hours on normal County business days. After hours
service will be available on a premium rate basis. a
D. ISD reserves the right to subcontract for all or part of services from authorized Motorola repair facilities.
E. ISD assumes no liability for equipment failure in the field, nor for any adverse consequences caused by such
failed equipment.
F. jSD assumes no liability for failure to provide or delay in providing services, under this agreement, due directly
or indirectly to causes beyond the control of ISD or other designated repair facility.
City of San Bernardino 800 MHz Maintenance
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98-188
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III COUNTY SERVICES PROVIDED ON A TIME AND MATERIALS BASIS
A. Service required due to Customer abuse or abnormal wear.
B. Service to correct attempts by Customer or unauthorized third parties to repair or modify MOTS or othe
equipment.
C. Facility electrical problems at Customer location(s) or vehicle electrical problems. N
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D. Services not covered in Paragraph II., to the extent feasible/cost-effective as determined by ISO
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E. Program or re-program radios at Customers request or in response to abnormal wear and usage, except fc
County originated systems reconfigurations. m
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IV. CUSTOMER RESPONSIBILITIES o
A. Customer shall own its own equipment. X
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B. Customer shall provide ISO with model and serial numbers of all equipment to be covered under thi °o
agreement. co
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C. Customer shall designate an individual as the single point of contact for maintenance coordination v
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D. Customer shall coordinate and schedule service requirements with ISO in advance whenever possible. v
E. Customer shall advise ISO of all MDT or radio relocations or reassignments within their fleet, within 2,
hours of relocation or reassignment. 0
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V. EFFECTIVE DATE AND TERMINATION
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This agreement shall commence on the first day of the month following its execution. This agreement shall remain ii
effect until the County or the Customer, at the sole discretion of either, terminates the agreement by giving thirty (30 3
days written notice to the other. Any such termination date shall coincide with the end of a calendar month. Neithe a
parry shall incur any liability to the other by reason of such termination. m
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VI. RATES AND PAYMENT TERMS ci
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Payment rates and conditions are set forth on Exhibit A, "800 MHz Equipment Maintenance Services and Paymer W
Terms". Payments shall be due within sixty (60) days of invoice date. In order to amend this agreement for a change
in service levels, County will provide to Customer a revised Exhibit A incorporating such change(s) which shall bi
signed by Customer and returned to County. Customer's subsequent invoice shall be adjusted in accordance with thi p`
change(s), on a prorated basis, as necessary. w
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Any rate change(s) shall become effective on July 1 of the County fiscal year(July 1, through June 30) in which sucl o
rate change(s) is adopted as part of the County's budget. County shall provide notice to Customer by May 1 of thi
fiscal year in which a rate change occurs by providing Customer with a revised Exhibit A reflecting such rate
change(s). Customer's subsequent invoice shall be adjusted in accordance with the rate change(s), on a prorate,
basis, as necessary.
Payment address is: Information Services Department Q
670 E. Gilbert Street, 1$1 Floor
San Bernardino, CA 92415-0915
Attn: Fiscal and Personnel Services
City of San Bernardino 800 MHz Maintenance
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98-188
Vi, CUSTOMER REPRESENTATIONS
The Customer represents that the person signing this agreement is a duly authorized representative of the Custome
and has the authority to execute this agreement on the Customer's behalf.
Jill. ASSIGNMENT
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This agreement; or any interest therein, including any claims for monies due with respect thereto, shall not bf in
assigned, and any such assignment shall be void and without effect. ra
;X. DEFAULT
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If the Customer does not make timely payment of amounts due under this agreement or breaches any term o. N
condition of this agreement, County may declare immediately due and payable the entire unpaid amount, plus al g
other amounts due hereunder, less any unearned charges. County may also exercise all rights and remedies of 2 °o
secure party under the Uniform Commercial Code (or other similar law)of the State of California and pursue any other 00
remedies existing in law or in equity. oM,
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X. GENERAL TERMS AND CONDITIONS
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A. Indemnification - Customer agrees to indemnify, defend and hold harmless the County and its authorzec o
agents, employees, agents and volunteers from any and all claims, actions, losses, damages and/or liability
arising from Customer's acts, errors or omissions and for any costs or expenses incurred by the County or
account of any claim therefore, except where such indemnification is prohibited by law. r
County agrees to indemnify and hold harmless the City and its authorized agents, officers, volunteers and c
employees against any and all claims or actions arising from County's negligent acts or omissions on account a
of any claim therefore. 3
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City of San Bernardino and County of San Bernardino acknowledges that each party is legally self-insured for m
workers' compensation up to statutory limits, The city is self-insured for comprehensive general liability and
automobile liability, and each party shall provide a certificate of self-insurance to the other. The City and the o
County accept such self-insurance as satisfaction of the insurance and workers' compensation requirements o
under this agreement. N
B. Permits -Customer is responsible for obtaining and paying any costs of all permits, licenses or approvals by
any regulatory bodies having jurisdiction over the uses authorized herein, as appropriate. S
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C. Exercise of County's Rights and Authority - The ISD Chief Information Officer or its designee, shall have O`
the authority to exercise County's rights under this agreement. w
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D. Waiver - No waiver of a breach of any provision of this agreement shall constitute a waiver of any other
breach, or of such provision. Failure of County to enforce at any time, or from time to time, any provision of rn
this agreement shall not be construed as a waiver thereof. The remedies herein reserved shall be cumulative
and additional to any other remedies in law or equity. c
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E. Validity-The invalidity in whole or in part of any provision of this agreement shall not void or affect the validity s
of any other provision.
F. Caption and Paragraph Headings- Captions and paragraph headings used herein are for convenience only Q
and are not a part of this agreement and shall not be used in construing it.
G. Exhibits - All Exhibits attached hereto, if any, are an integral part of this agreement and are incorporated
herein by reference.
City of San Bernardino 800 MHz Maintenance Packet Pg. 268
98-188
H. Entire Agreement - This agreement shall be governed by the laws of the State of California and constitute
the entire agreement between the parties and supersedes all prior negotiations, discussions, and preliminary
understanding. This agreement may be amended as County and the Customer mutually agree in writing
Any such amendment must be signed/approved by,authorized representatives of the County and Customer.
I. Notifications-All notices or demands required or permitted to be given or made hereunder shall be in writinc
and shall be deemed duly given:
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1. Upon actual delivery, if delivery is by hand: or
2. Upon receipt by the transmitting party of confirmation or answer back if delivery is by telex, teiegran
or facsimile; or
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3. Three days following delivery into the First Class United States mail.
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Each such notice is to be sent to the respective party at the address indicated below or to any other address
or person that the respective party may designate by written notice delivered pursuant hereto: N
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Customer-, City of San Bernardino °o
300 N. "D" Street w
San Bernardino, CA 92418-0001 M
Attn: Director, Management of Information Services M
County: Information Services Department r
670 E. Gilbert Street, First Floor 3
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San Bernardino, CA 92415-0915 v
Attn: Finance and Personnel Services c
IN 'NESS WHEREOF, the parties have hereunto set their hands and seals on the date set forth below their respective v
sign_kures. _
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BOUNTY ^AN BERN INO U
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;,hairm B and Supervisors (Sta e ifcorporation, company, etc.)
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Dated ItUL 2 1 1998 By 0. 69-t , .L_
(Authorized Signature) 0
SIGNED AND CERTIFIEQ_ILLAT A COPY OF THIS 00
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DOCUMENT HAS BE TO THE CHAIRMAN Dated G�7 /3 �
DF THE BOARQ. —90P (3)
!T O Title Judith Valles Mayor
Clerk of the Bo County of San
Bernardino. Address
to
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By Q
Approv as to L al Fo R�f* Reviewed as to Affirmative Action Reviewed for Processing
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pi. Do-
cc :ounsei Agency Administrator ICAO
Date S—7 Date Date
City of San Bernardino 800 MHz Maintenance Packet Pg. 269
I
• 98-188
EXHIBIT A
800 MHz EQUIPMENT MAINTENANCE
SERVICES AND PAYMENT TERMS
The following maintenance service(s) selected by check mark shall be rendered to Customer under this agreement.
800 MHz Backbone Radio Equipment
800 MHz Mobile/Portable Radio Equipment
800 MHz Mobile Digital Terminals (MOTs) �
Z 800 MHz Radio Dispatch Equipment
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As stated in Paragraph V of this agreement, commencement of this agreement shall be the first day of the month foilowin •o
its execution. The following payment conditions selected by check mark shall be in effect during the term of thi >
agreement: _
Semi-annual Payment-each six months of services shall be invoiced:
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7 In advance of each six month period of services to be rendered. °i
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® At the end of each six-month period of services rendered or upon termination of this agreement.
whichever comes first.
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Annual Payment-each year of services rendered shall be invoiced:
❑ On the commencement date of this agreement and each anniversary date thereafter.
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Pay.,ients shall be due within sixty days of invoice date.
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CHARGES FOR SERVICES m
EQUIPMENT TYPE No. of Monthly
Units Unit Rate Rate
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Motorola 9100-11 800 MHz Mobile Digital 180 $25.00 $541001
Centra-Com II CRT console and related 800 MHz central electronics equipment. 13 $387.50 $60,45(
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MOSCAD System Host and 11 Stations 12 $80 $11.52( •f O
MSF 5000 Repeaters 11 $80 $10,561 co
00
Prime Controllers 1 $80 $961 0
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Antenna Systems (antenna,amplifier,combiner and feedlines) 1 $80 $96l
Microwave/Microwave Distribution 3 $80 $2,88(
STX Gemini portable radios 383 $6.00 $27,57(
Spectra mobile radios 413 $6.00 $29.73( Q
TOTAL 800 MHZ MAINTENANCE SERVICES ----- -------- $198.64:
Contract Development Fee ------ -------- $501
T L CONTRACT ------ ------- 199,14;
City of San Bernardino 800 MHz Maintenance Packet Pg.270