HomeMy WebLinkAbout05.N- information Technology RESOLUTION (ID#3291) DOC ID: 3291 C
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Larry Martin M/CC Meeting Date: 07/07/2014
Prepared by: Larry Martin, (909) 384-5947
Dept: Information Technology Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the
City Manager to Execute an Authorization to Order(ATO) and the Director of Finance to Issue a
Purchase Order to At&T in the Amount of$123,000 for Data Transport Services. (#3291)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $215,500.00
Account No. 679-250-0060-5502
Account Description: Professional/Contractual Services
Balance as of. 7/1/2014
Balance after approval of this item: $92,500.00
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
On 6/16/2008 the Mayor and Common Council approved Item 2008-239 authorizing an
agreement and execution of a purchase order to AT&T to provide data transport services for the
City of San Bernardino.
On 6/23/2011 the Mayor and Common Council approved Item 2011-139 authorizing an
agreement and execution of a purchase order to AT&T to provide data transport services for the
City of San Bernardino.
Background:
IT currently connects 21 City remote sites through the use of point to point clear channel circuit
technology. These connections utilize both T1 and channelized DS3 circuit technology. These
circuits were put in place in June of 2008 with approval from the City of San Bernardino Mayor
and Common Council. An extension of 3 years was also approved by the Mayor and Common
Council in 2011.
AT&T's proposal is to move to AVPN technology. This technology is significantly less
expensive than our current dedicated circuit model.
The quote provided by AT&T is $6,739.43. An additional 17% is added to this figure to cover
taxes and additional fees, this brings the monthly figure to $7,885.13. Additionally IT is asking
Updated: 7/1/2014 by Linda Sutherland C I Packet Pg. 373
3291
for a 30% increase to cover possible additions of circuits in the coming period, an off contract
circuit to the West Valley Detention Center and to aid transition to the AVPN technology(where
we will have to run concurrent systems for a short time). Annualized the final figure requested
for this purchase order is $123,000.00, with 3 single year options as long as funds are available
and appropriated.
The attached agreement is an acceptance of CalNet 3 pricing. CalNet 3 does not require a
contract term. CalNet 3 is a Statewide procurement agreement that has established pricing
through a contract negotiated by the CalNet 3 group.
This requested funding represents a 16.9% decrease as compared to the 2013/14 fiscal year. This
reduction is realized due to a reduction in both the number of circuits used by the City and by a
reduction in per circuit charges by AT&T.
City Attorney Review:
Supporting Documents:
reso 3291 (PDF)
agrmt 3291 (PDF)
NewWan cost breakdown (XLSX)
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Updated: 7/1/2014 by Linda Sutherland C Packet Pg. 374
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE AN
3 AUTHORIZATION TO ORDER (ATO) AND THE .DIRECTOR OF FINANCE TO
4 ISSUE A PURCHASE ORDER TO AT&T IN THE AMOUNT OF $123,000 FOR
DATA TRANSPORT SERVICES.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
6 SAN BERNARDINO AS FOLLOWS:
7
8 SECTION 1. The City Manager is hereby authorized and directed to execute on
9 behalf of said City an acceptance of Cal Net 3 pricing from AT&T in the form of an
10 Authorization to Order, hereto as "Attachment 4" and incorporated herein by reference as Z
a.
11 a
fully though set forth at length.
12
SECTION 2. That the Director of Finance or his/her designee is hereby authorized to 3:
13
14 issue an Annual Purchase Order to AT&T in an amount not to exceed $123,000.00 for Fiscal M
15 Year 2014/2015 with three (3) one-year renewal options so long as funds are available and N
M
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16 appropriated in the budget each subsequent fiscal year. The Purchase Order shall reference 0-
17 the number of this resolution and shall read, "For data transport services, including DS3 and
18
TI circuits." t°
19 a
20 SECTION 3. This purchase conforms with Section 3.04.010 of the San Bernardino
21 Municipal Code.
22 SECTION 4. The authorization to execute the above-referenced Agreement and issue
23 the above-referenced Purchase Order is rescinded if not executed/issued within sixty (60)days
24
of the passage of this Resolution.
25
26
27 IIl
28 Ill
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S.N.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE AN
2 AUTHORIZATION TO ORDER (ATO) AND THE DIRECTOR OF FINANCE TO
ISSUE A PURCHASE ORDER TO AT&T IN THE AMOUNT OF $123,000 FOR
3 DATA TRANSPORT SERVICES.
4
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5
6 Common Council of the City of San Bernardino at a meeting
7 thereof, held on the day of ,2014, by the following vote,to wit:
8 Council Members: AYES NAYS ABSTAIN ABSENT
9
MARQUEZ
10
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11 BARRIOS a.
a
12 VALDIVIA
13 SHORETT
14 N
NICKEL
15 Cq
JOHNSON M
16
MULVHILL
17
18
i9 Georgeann Hanna, City Clerk Q
20 The foregoing resolution is hereby approved this day of , 2014.
21
22
23 R. Carey Davis, Mayor
City of San Bernardino
24 Approved as to form:
25 Gary D. Saenz, City Attorney
26
27 By:
28
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ATTACHMENT 4--AUTHORIZATION TO ORDER (ATO) Page 1 of 5
AUTHORIZATION TO ORDER UNDER STATE CONTRACT
AT&T and the State of California ("State") have entered into a Contract for CALNET 3 Statewide
Contract A (SWC-A), C3-A-12-10-TS-01, for the following Subcategories and terms. The State
may, at its sole option, elect to extend the Contract term for up to the number of additional
periods of one (1)year each as indicated below.
1 year
Optional
Subcategory Contract Award Contract End Extensions
1.1 Dedicated Transport November 15, 2013 June 30, 2018 2
1.2 MPLS, VPN and Converged November 15, 2013 June 30, 2018 2
VoIP
1.3 Standalone VolP November 15, 2013 June 30, 2018 2 a-
1.4 Long Distance Calling November 15, 2013 June 30, 2018 2 Q
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1.5 Toll-Free Calling November 15, 2013 June 30, 2018 2
1:6 Legacy Telecommunications November 15, 2013 June 30, 2017 3
Pursuant to the Contract, which is incorporated herein by reference, any public agency, as V
defined in Government Code section 11541, is allowed to order services and products r
("Services") solely as set forth in the Contract. M
A non-State public Entity (herein"Non-State Entity") shall also be required to complete and E
submit this Authorization to Order(ATO) Under State Contract prior to ordering Services. A
description of the Service(s), applicable rates and charges and the specific terms and conditions
under which the Service(s)will be provided to a Non-State Entity are fully set forth in the E
Contract. Access to the Contract is available at http://marketing.dts.ca.gov/calnet3/. v
City of San Bernardino ("Non-State Entity") desires to order Service(s), and Contractor agrees Q
to provide such Service(s), as identified in the State of California, Telecommunications Service
Request(Form. 20), pursuant to the terms and conditions and rates contained in the Contract.
E-Rate Customers
Only complete if applying for E-Rate funding:
Insert Non-State Entity Name here intends to seek Universal Service Funding (E-Rate)for
eligible services provided under this ATO.
The Services) ordered under this ATO shall commence on Insert Month, Date, Year("Service
Date). Upon the Service Date,this ATO supersedes and replaces any applicable serving
arrangements between Contractor and Non-State Agency for the Service(s) being ordered
under this ATO.
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ATTACHMENT 4 —AUTHORIZATION TO ORDER (ATO) Page 2 of 5
This ATO shall become effective upon execution by Non-State Entity, Contractor, and the Office
of Technology Services, Statewide Telecommunications and Network Division (OTech/STND).
No Service(s) shall be ordered by Non-State Entity or provided by Contractor until this ATO has
been executed by both parties and approved by OTech1STND.
By executing this ATO, Non-State Entity agrees to subscribe to the selected services, and
Contractor agrees to provide selected services, in accordance with the terms and conditions of
this ATO and the Contract. Upon execution of this ATO by Non-State Entity and Contractor,
Contractor shall deliver this ATO to OTech/STND for review and approval. The State may, at its
sole discretion, revoke any applicable previously approved ATO.
The OTech/STND will provide Contract management and oversight, and upon request by the
Non-State Entity or Contractor, will advocate resolving any Contract service issues. The ATO,
and any resulting Form 20, is a Contract between the Non-State Entity and the Contractor. The Z
State will not represent the Non-State Entity in resolution of litigated disputes between the a
parties.
Non-State Entity may terminate this ATO, for specific Service(s) or in total, prior to termination of
the Contract, by providing the Contractor with thirty (30) calendar days' of written notice of
cancellation. This ATO shall not exceed the term of the CALNET 3 Contract,
Non-State Entity, upon execution of this ATO, certifies that Non-State Entity understands that
Contractor and the State may, from time to time and without Non-State Entity's consent, amend N
the terms and conditions of the Contract thereby affecting the terms of service Non-State Entity M
receives from Contractor. E
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Non-State Entity, upon execution of this ATO, certifies that it has reviewed the terms and
conditions, including the rates and charges, of the Contract.
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Non-State Entity, upon execution of this ATO, certifies the Non-State Entity understands that
billing invoices for Service(s) subscribed to under the Contract are subject to review and/or audit B
by the State, pursuant to provisions of the Contract.
All Service(s) ordered under this ATO will be submitted using the Form 20, signed by the Non-
State Entity's authorized signatory. Any additions or deletions to Service(s) shall likewise be
accomplished by submission of a Form 20, noting changes. The Non-State Entity understands
that Form 20s are subject to review by the CALNET 3 CMO to ensure contract compliance.
Non-State Entity, upon execution of this ATO, certifies the Non-State Entity understands that the
Contractor shall provide CALNET 3 CMO all data, reports, and access to trouble tickets for
Service(s) subscribed to under the Contract, pursuant to provisions of the Contract.
Non-State Entity may, by placing Service orders issued by its duly authorized representative with
Contractor, order any of the Service(s) listed in the Contract and selected below. Contractor shall
bill Non-State Entity, and Non-State Entity shall pay Contractor according to the terms and
conditions and rates set forth in the Contract for such Service(s).
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ATTACHMENT 4—AUTHORIZATION TO ORDER(ATO) Page 3 of 5
Whenever any notice or demand is given under this Contract to Contractor or Non-State Entity,
the notice shall be in writing and addressed to the following:
Non-State Entity: Contractor:
City of San Bernardino AT&T
300 N. D St. 2700 Watt Avenue, Room 1213
San Bernardino,CA. 92418 Sacramento, CA 95821
Attn: Larry Martin Attn:Contract Program Manager
(909) 384-5947
Martin_La @sbcity.org
Notices delivered by overnight courier service shall be deemed delivered on the day following
mailing. Notices mailed by U.S. Mail, postage prepaid, registered or certified with return receipt
requested, shall be deemed delivered five (5) State business days after mailing. Notices ¢
delivered by any other method shall be deemed given upon receipt.
IN WITNESS WHEREOF, the parties hereto have caused this ATO to be executed on the date
shown below by their respective duly authorized representatives:
NON-STATE ENTITY CONTRACTOR M
By: Authorized Signature By: Authorized Signature
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Printed Name and Title of Person Signing Printed Name and Title of Person Signing
Date Signed: Date Signed: E
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Approved By.
State of California Non-State Entity:
City of San Bernardino
Department of Technology,
Statewide Telecommunications and Network Division APPROVED AS TO MILK
GARY D.SAENZ,CITY ATTORNEY
By Authorized Signature
Printed Name and Title of Person Signing
Date Signed:
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ATTACHMENT 4 —AUTHORIZATION TO ORDER(ATO) Page 4 of 5
CITY OF SAN BERNARDINO
Select services for
AT&T C3-A-12-10-TS-01
Dedicated Transport
Selected Services Subcategory 1.1 Customer Initials
❑ Carrier DSO Service
❑ Carrier DS1 Service
❑ Carrier DS3 Service
❑ ISDN Primary Rate Interface Service _
❑ Extended Demarcation Wiring Service z
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❑ Services Related Hourly Support >
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Multi-Protocol Label Switching(MPLS)
Selected Services Subcategory 1.2 Customer Initials
® MPLS Port Transport Speed Service
® MPLS Port&Access Bundled Transport Speed Service .-
® MPLS Port,Access&Router Bundled Transport Speed M
Service --
® MPLS Port,Access&Router Bundled On-Net Transport
Speed Service N
MPLS Port, Access&Router Bundled Off-Net Transport M
® S eed Service E
® MPLS Port, Access&Router Bundled Ethernet On-Net M
Transport Speed Service
® MPLS Port, Access&Router Bundled Ethernet Off-Net
Transport Speed Service E
❑ Converged VoIP Service v
❑ Converged Voice Mail Service Q
❑ Audio Conferencing Service
❑ Session Initiated Protocol(SIP)Trunking Service
❑ Extended Demarcation Wiring Services
❑ Services Related Hourly Support
Standalone Voice over Internet Protocol(VoIP)
Selected Services Subcategory 1.3 Customer Initials
❑ Standalone Vol PService
❑ VoIP Voice Mail Service
❑ Audio Conferencing Service
❑ Extended Demarcation Wiring Services
❑ Services Related Hourly Support
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ATTACHMENT 4—AUTHORIZATION TO ORDER(ATO) Page 5 of 5
Long Distance Calling
Selected Services Subcategory 1.4 Customer Initials
® Long Distance Network Access Transport Service
® Long Distance Domestic Calling Service
® Long Distance International Calling Service
® Calling Cards
® Operator Services
® Audio Conferencing Service
® Extended Demarcation Wiring Services
® Services Related Hourly Support
Selected Services Toll Free Calling
Subcategory 1.5 Customer Initials
❑ Told Free Network Access Transport Service
❑ Toll Free Domestic Service a
❑ International Toll Free Service Q
❑ Extended Demarcation Wiring Services
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❑ Services Related Hourly Support
Legacy Telecommunications
Selected Services Subcategory 1.6 Customer Initials
❑ Business Access Line Service M
1 ❑ Central Office Exchange Service
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❑ Central Office Trunk Service M
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❑ Intra-LATA Calling E
❑ Locally Based Automatic Call Distributor(ACD)
❑ Voice Mail Services
❑ Analog Service
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❑ ISDN Basic Rate interface(BRI)Service
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❑ Frame Relay Service Q
❑ Asynchronous Transfer Mode(ATM)Service
❑ Extended Demarcation Wiring Services
❑ Station Wiring
❑ Services Related Hourly Support
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Vendor AT&T AT&T AVPN Cogent EOC
21 remote circuits $6,297.84 $5,290.95 $6,907.50
Trunk circuit to City Hall $2,080.40 $1,448.48 $1,299.99
Nonreccuring charges
Projected taxes/fees $1,424.30 $1,145.70 $1,395.27
Subtotal $9,802.54 $7,885.13 $9,602.76
Additional h/w to
complete project ** $0.00 $0.00 $0.00
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Cost for first year $117,630.49 $94,621.60 $115,233.16 Q
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Average cost per year for
3 year term $117,630.49 $94,621.60 $115,233.16
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** Costs include additional hardware needed to run concurrent WAN's or to change WAN technology. Y
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Cogent XO Telepacific Verizon
$5,454.00 $5,652.00 $8,064.00
$3,091.00 $1,378.00 $2,038.00
$500.00
$1,452.65 $1,195.10 $1,802.34
$9,997.65 $8,225.10 $12,404.34
$0.00 $0.00 $0.00
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$119,971.80 $98,701.20 $148,852.08 Q
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$119,971.80 $98,701.20 $148,852.08
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