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Home My WebLink About07-07-2014 Jt. Reg Mtg Agenda R CI'T'Y CLERK CITY OF SAN BERNARDINO AGENDA FOR THE .JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY MONDAY, JULY 7, 2014 2:00 PM—CLOSED SESSION 4:00 PM—OPEN SESSION COUNCIL CHAMBER • 300 NORTH"D"STREET • BAN BERNARDINO, CA 92418 • WWW.SBCIT'Y.ORaG Virginia Marquez R. Carey Davis James L. Mulvihill C'Li' 1C'IT`Q ti[BL,iZ VV-?RD i VI_��'t:)R C 0UN<JL N1LMLLR,�VARD 7 Benito Barrios n n Allen J. Parker John Valdivia Gary D. Saenz O 4 Fred Shorett a Georgeann "Gigi" Hanna >» ov Henry Nickel David Kennedy Rikke Johnson Qj D III Welcome to a meeting of the Mayor and City Council of the City of San Bernardino. • The City of San Bernardino recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the City Clerk's Office(384-5002) two working days prior to the meeting for any requests for reasonable accommodation to include interpreters. • All documents for public review are on file with the City Clerk's Office located on the 2nd floor of City Hall,300 North T"Street,San Bernardino or may be accessed online by going to http://Www.sbcity.org. • Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip.Speaker slips should be turned in to staff seated on the north side of the Council Chamber. • Public comments for agenda items that are not public hearings will be limited to three minutes. • Public comments for items that are not on the agenda will be limited to three minutes. • All who wish to speak, including Council members and staff, need to be recognized by the Mayor or Mayor Pro Tempore before speaking. • Please turn off or mute your cell phone while the meeting is in session. Joint Regular Meeting Agenda July 7, 2014 CALL TO ORDER Council Member, Ward 1 Virginia Marquez ❑ ❑ ❑ Council Member, Ward 2 Benito J. Barrios ❑ ❑ ❑ Council Member, Ward 3 John Valdivia ❑ ❑ ❑ Council Member, Ward 4 Fred Shorett ❑ ❑ ❑ Council Member, Ward 5 Henry Nickel ❑ ❑ ❑ Council Member, Ward 6 Rikke Johnson ❑ ❑ ❑ Council Member, Ward 7 James Mulvihill ❑ ❑ ❑ Mayor R. Carey Davis ❑ ❑ ❑ City Clerk Georgeann "Gigi" Hanna ❑ ❑ ❑ City Manager Allen Parker ❑ ❑ 1 ❑ City Attorney Gary D. Saenz ❑ ❑ ❑ 1. CLOSED SESSION PUBLIC COMMENTS ON CLOSED SESSION ITEMS A three-minute limitation shall apply to each member of the public who wishes to address the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Pursuant to Government Code Sections(s): A. Conference with legal counsel - existing litigation -pursuant to Government Code Section 54956.9(a): In re: City of San Bernardino - U.S. Bankruptcy Court, Case No. 6:12-bk-28006 MJ; Hector Briones and Roseland Harding v. City of San Bernardino, et al. - United States District Court, Case No. CV-10-7571. B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision (c) of Government Code Section 54956.9: City v. Pannu Mohaninder City v. Tae Y. Choi D. Closed Session - personnel - pursuant to Government Code Section 54957: City Manager Mayor and Common Council of the City of San Bernardino Page 2 Printed 71212014 Joint Regular Meeting Agenda July 7, 2014 E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities -pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6. G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. 2. APPOINTMENTS 2A. Mayor's Office Appointment of Vicki Lee to the Board of Fire Commissioners - Council Member Rikke Johnson(#3341) [Ward(s): 61 Motion: Approve the appointment of Vicki Lee to the Board of Fire Commissioners as requested by Council Member Rikke Johnson. 2B. Mayor's Office Appointment of Roxanne Williams to the Parks & Recreation Commission - Mayor R. Carey Davis (#3342) [Ward(s): All] Motion: Approve the appointment of Roxanne Williams to the Parks & Recreation Commission as requested by Mayor R. Carey Davis. 2C. Mayor's Office Appointment of Gloria M. Harrison to the Board of Water Commissioners - Mayor R. Carey Davis (#3343) [Ward(s): All] Motion: Approve the appointment of Gloria M. Harrison to the Board of Water Commissioners as requested by Mayor R. Carey Davis. 21). Mayor's Office Appointment of Tony Barber to the Fine Arts Commission - Mayor R. Carey Davis (#3345) [Ward(s): All] Motion: Approve the appointment of Tony Barber to the Fine Arts Commission, as a voting member, as requested by Mayor R. Carey Davis. Mayor and Common Council of the City of San Bernardino Page 3 Printed 71212014 Joint Regular Meeting Agenda July 7, 2014 3. PRESENTATIONS 3A. Certificate of Recognition -- Michael Avila, Sister City Sign Project -- Mayor R. Carey Davis 4. ANNOUNCEMENTS -- CHAMBER OF COMMERCE AND ELECTED OFFICIALS 5. CONSENT CALENDAR All Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council member or other interested persons so request, in which event the item will be removed from the Consent Calendar and considered in its normal sequence on the agenda. Information concerning Consent Calendar items is available for public review. 5A. City Clerk Waive Full Reading of Resolutions and Ordinances (#3290) [Ward(s): All] Motion: Waive full reading of resolutions and ordinances on the agenda dated July 7, 2014. 5B. City Clerk Council Minutes -- May 5, 2014; May 10, 2014; May 19, 2014; May 21, 2014; May 28, 2014; and May 29, 2014 (#3328) [Ward(s): All] Motion: Approve the Minutes of the Mayor and Common Council Meetings of May 5, 2014; May 10, 2014; May 19, 2014; May 21, 2014; May 28, 2014; and May 29, 2014. 5C. City Clerk Resolution of the Mayor and Common Council of the City of San Bernardino Repealing Resolution No. 2008-299 and Adopting the State of California Records Retention Schedule. (#3318) [Ward(s): All] Motion: Adopt the Resolution. 5D. City Manager Personnel Actions - Unclassified (#2849) [Ward(s): All] Motion: Approve the unclassified personnel actions, as submitted by the Human Resources Division Manager, in accordance with City policies and procedures. Mavor and Common Council of the City of San Bernardino Page 4 Printed 712 12014 Joint Regular Meeting Agenda July 7, 2014 5E. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Second Amendment to a Consultant Services Agreement Between Gus Papagolos Consulting and the City of San Bernardino. (#3324) [Ward(s): All] Motion: Adopt the Resolution. 5F. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Second Amendment to the Consultant Services Agreement Between the Law Office of Linda L. Daube and the City of San Bernardino for Labor Negotiator and Bankruptcy Services. (#3323) [Ward(s): All] Motion: Adopt the Resolution. 5G. Civil Service Personnel Actions - Classified (#3216) [Ward(s): All] Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. 5H. Community Development Ordinance of the City of San Bernardino Adopting Development Code Amendment (Zoning Map Amendment) 14-15, a City-Initiated Request to Amend Development Code Chapter 19.19A and the City's Zoning Map to Add Certain Parcels Located at 133 South E Street to the TD Overlay. (FINAL READING) (#3267) [Ward(s): City-Wide] Motion: Adopt the Ordinance. 51. Community Development Ordinance of the City of San Bernardino Adopting Development Code Amendment 14- 13, a City-Initiated Request to Amend Development Code Section 19.19A.060 (Permitted and Conditionally Permitted Uses) in the Transit District (TD) Overlay Zone, Permitting Land Use Exceptions Pursuant to Development Code Chapter 19.36 (Conditional Use Permits and Minor Use Permits). (FINAL READING) (#3265) [Ward(s): All] Motion: Adopt the Ordinance. Mayor and Common Council of the City of San Bernardino Page 5 Printed 71212014 Joint Regular Meeting Agenda July 7, 2014 5J. Community Development Ordinance of the City of San Bernardino Adopting Development Code Amendment 14- 14, to Amend Development Code Chapter 19.06 (Commercial Districts) Section 19.06.025 (1)(A) Smoke Shops, Section 19.06.025 (2) for Shopping Centers Over 200,000 Square Feet of Floor Area, Subject to a Conditional Use, and Approve Conditional Use Permit 14-09 to Relocate an Existing Check Cashing Business. (FINAL READING) (#3266) [Ward(s): DCA: Citywide CUP14-09: Ward 11 Motion: Adopt the Ordinance. 5K. Community Development Resolution of the Mayor and Common Council of the City of San Bernardino Approving the Final Map for Tract Map No. 17703-3, Located on the Westerly Side of Northpark Boulevard Between University Parkway and Ash Street in the CG-3, Commercial General Zone, Accepting the Public Dedications as Set Forth on Said Map; and Authorizing Execution of the Standard Form of Agreement for the Improvements in Said Subdivision, with Time for Performance Specified. (#3214) [Ward(s): 51 Motion: Adopt the Resolution. 5L. Finance Approval of Checks Warrants and Payroll Checks (#3292) [Ward(s): All] Motion: Approve the claims and payroll and authorize the issuance of warrants as listed. 5M. Human Resources Resolution of the Mayor and Common Council of the City of San Bernardino Approving Side Letter Agreements with the Management/Confidential (SBCMA), Middle Management(SBPEA) and General (IUOE) Bargaining Units. (#3274) [Ward(s): All] Motion: Adopt the Resolution. 5N. Information Technology Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute an Authorization to Order (ATO) and the Director of Finance to Issue a Purchase Order to At&T in the Amount of$123,000 for Data Transport Services. (#3291) [Ward(s): All] Motion: Adopt the Resolution. Jla.vor and Common Council of the City(?/San Bernardino Page 6 Printed 71212014 Joint Regular Meeting Agenda July 7, 2014 50. Information Technolou Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Director of Administrative Services to Issue a Purchase Order to Verizon Communications in the Amount of $42,000.00 for Cellular Mobility Services. (#3306) [Ward(s): All] Motion: Adopt the Resolution. 5P. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute an Agreement with the Patrons of the Roosevelt Bowl for the Operation of a Farmers' Market at Court Street Square. (#3307) [Ward(s): 11 Motion: Adopt the Resolution. 5Q. Parks, Recreation & Community Services Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying the Execution of FAS Standard Contract 13-546 A-2 (Amendment No. 2 to Contract 13- 546) with the County of San Bernardino Department of Aging and Adult Services (DAAS) Accepting the Proposed Grant Amount of$217,300 for the FY 2014/15 Senior Nutrition Program; Authorizing the Director of Administrative Services to Appropriate Grant Expenditures; and Authorizing the Director of Administrative Services to Issue Annual Purchase Orders for FY 2014/15 to Sysco Foods, Merit Day, and FS Dairy Not to Exceed $112,430 in the Aggregate. (#3317) [Ward(s): All] Motion: Adopt the Resolution. 5R. Public Works Emergency Sewer Repairs (#3322) [Ward(s): 1] Motion: Receive and file report. 5S. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Approving Amendment No. 1 to Agreements for Services with the Firms of SA Associates, Willdan Engineering and Harris & Associates to Provide On-Call Construction Management and Contract Inspection. (#3227) [Ward(s): All] Motion: Adopt the Resolution. Mayor and Common Council of the Cih,ofSar, Bernardino Page 7 Printed 71212014 Joint Regular Meeting Agenda July 7, 2014 5T. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Approving Amendment No. 2 to a Consultant Services Agreement with Willdan for Design of a Traffic Signal at Route 210 Westbound Waterman Avenue Off-Ramp at 30th Street (TC08-09). (#3284) [Ward(s): 71 Motion: Adopt the Resolution. 5U. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Vendor Purchase Agreement and Issuance of an Annual Purchase Order in the Amount of $30,000 with Three (3) One-Year Extensions at the City's Option to Consolidated Electrical Distributors for the Purchase of Miscellaneous Electrical Materials & Supplies. (#3107) [Ward(s): All] Motion: Adopt the Resolution. 5V. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Vendor Purchase Agreement and Issuance of an Annual Purchase Order in the Amount of $60,000 with Three (3) One-Year Extensions at the City's Option to Econolite for the Purchase of Traffic Signal Materials & Supplies. (#3076) [Ward(s): All] Motion: Adopt the Resolution. 5W. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Vendor Service Agreement and Issuance of an Annual Purchase Order in the Amount of $60,000 with Three (3) One-Year Extensions at the City's Option to Rick Avila Construction for Sewer Manhole Cover Replacement Services. (#3025) [Ward(s): All] Motion: Adopt the Resolution. 5X. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of Amendment Number Three to the Franchise Agreement with Jack's Disposal, Inc. for the Collection, Transportation, and Disposal of Solid Waste and Construction Debris and for Providing Temporary Bin/Roll-Off Services. (At Meeting of June 2, 2014, Item Continued to June 16, 2014; Item Continued to July 7, 2014) (#3209) [Ward(s): All] Motion: Adopt the Resolution. 1layvor 4 nd Common Council of the City of San Bernardino Page 8 Printed 71212014 Joint Regular Meeting Agenda July 7, 2014 5Y. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and Issuance of an Annual Purchase Order in an Amount Not to Exceed $297,300 to G&S Carpet Mills, Inc. for Carpet and Carpet Installation in the Feldheym Library. (#3298) [Ward(s): 1] Motion: Adopt the Resolution. 5Z. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and Issuance of an Annual Purchase Order in the Amount of $116,000 with Two Single-Year Renewals at the City's Option to Fairview Ford Sales, Inc. of San Bernardino for Vehicle Parts and Supplies. (#2978) [Ward(s): All] Motion: Adopt the Resolution. 5AA. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and Issuance of an Annual Purchase Order in the Amount of $75,000 with Two (2) One-Year Extensions at the City's Option to McCray Enterprises of San Bernardino,pursuant to Section 3.04.010-133 of the Municipal Code for Medium and Heavy-Duty Equipment and Truck Repair, Including Purchase of Various Related Parts. (#3188) [Ward(s): All] Motion: Adopt the Resolution. 5AB. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Declaring Its Intention to Order the Vacation of a Portion of"I" Street South of Rialto Avenue and Those Portions of the East-West Alleys and One North-South Alley, Between Rialto Avenue and 3rd Street, and Reserving Utility Easements Therein. (#3271) [Ward(s): 1, 3] Motion: Adopt the Resolution. 5AC. Public Works Resolution of the Mayor and Common Council of the City of San Bernardino Declaring Its Intention to Order the Vacation of a Portion of 3rd Street Between "T' Street and "I" Street, and a Portion of 3rd Street at the Intersection with "K" Street, and Reserving Utility Easements Therein. (#3289) [Ward(s): 11 Motion: Adopt the Resolution. la-vor and Common Council of the City of San Bernardino Page 9 Printed 7 2'2014 Joint Regular Meeting Agenda July 7, 2014 5AD. Successor Agency Resolution of the Mayor and Common Council of the City of San Bernardino Acting as the Successor Agency to the San Bernardino Redevelopment Agency Approving the First Amendment to the Professional Services Agreement with James P. Morris. (#3347) [Ward(s): All] Motion: Adopt the Resolution. 5AE. Treasurer's Office Treasurer's Office Portfolio Report for the Month of May 2014 (#3325) [Ward(s): All] Motion: Receive and file. 6. PUBLIC HEARINGS TO BE HEARD AT 5:30 P.M. 6A. City Manager Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing Substantial Amendment #1 to the 2014-2015 HUD Action Plan to Fund Various Community Development Projects. (At Meeting of June 16, 2014, Item Continued to June 23, 2014; Item Continued to July 7, 2014) (#3296) [Ward(s): All] Mayor to open the hearing. . . Motion: Continue to July 21, 2014. 6B. Community Development Ordinance of the City of San Bernardino Adopting Development Code Amendment/Zoning Map Amendment 14-12, to Amend Development Code Chapters 19.02 and 19.04 to Add 10.16 Acres on Northpark Boulevard, Northwest of University Parkway, to the Residential Student Housing Zone and to Add Certain Development Standards to the Residential Student Housing Zone. (FIRST READING) (#3315) [Ward(s): 51 Mayor to open the hearing. . . Motion: Close the hearing; and lay over Ordinance for final adoption. 7. STAFF REPORTS 7A. Council Office 2014 NALEO Conference Update (#3336) [Ward(s): All] Motion: Receive and file. alaYor and Common Council ofthe City of'San Bernardino Page 10 Printed 71212014 Joint Regular Meeting Agenda July 7, 2014 7B. Parks, Recreation & Community Services Discuss and Take Possible Action Regarding Responses to RFP for Parks Maintenance (#3243) [Ward(s): All] Motion: Receive and file. 8. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA TO BE HEARD AT 6:30 P.M. 9. ITEMS TO BE REFERRED TO COUNCIL COMMITTEES 10. ADJOURNMENT Motion: Adjourn the meeting to 5 p.m., Thursday, July 17, 2014, in the Council Chamber of City Hall, 300 North"D" Street, San Bernardino, California. NOTE: The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 2:00 p.m., Monday, July 21, 2014, in the Council Chamber of City Hall, 300 North "D" Street, San Bernardino, California. Mayor and Common Council of the City of San Bernardino Page 11 Printed 71212014 Joint Regular Meeting Agenda July 7, 2014 NOTICE: Any member of the public may address this meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item appearing on the agenda by approaching the microphone in the Council Chamber when the item about which the member desires to speak is called and by asking to be recognized. Any member of the public desiring to speak to the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency, may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed sixty (60) minutes, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. A three minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the staff member responsible for collecting speaker request slips at the time the request to speak is made. The Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision(b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and Common Council of the City of San Bernardino Page 12 Printed 712/2014