HomeMy WebLinkAbout05.AB- Public Works S.AB
DOC ID: 3362 A
CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION
Information/Report
From: Tony Frossard M/CC Meeting Date: 07/21/2014
Prepared by: Linda Dortch, (909) 384-5140
Dept: Public Works Ward(s): 1
Subject:
Report to the Mayor and Common Council of the City of San Bernardino Regarding the
Emergency Replacement of the Sewer Line on Arrowhead Avenue at Warm Creek(#3362)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Account Budgeted Amount: $550,000
Account No. 132-160-0025-5504, Project 7959
Account Description: Construction
Balance as of: 7/10/14 $425,000 (project amount encumbered)
Balance after approval of this item: $425,000
Please note this balance does not indicate available funding. It does not include non-encumbered
reccurring expenses or expenses incurred,but not yet processed.
Motion: Receive and file.
Synopsis of Previous Council Action:
None.
Backilround:
The Public Works Department, Operations & Maintenance, is responsible for maintaining the
sewer lines throughout the City. Repair and replacement of old or damaged sewer lines is
critical in preventing sanitary sewer spills. This is especially critical in locations where a broken
sewer line could discharge sewage into flood control channels.
Replacement of the sewer line on Arrowhead Avenue at Warm Creek is included in the approved
Capital Improvement Program (CIP) for FY 2014/15 (Project SW15-001). When the sewer crew
made a routine inspection of the sewer line, it was determined that the pipe was failing and
required immediate replacement to prevent accidental sewer discharge into Warm Creek.
Staff arranged for TK Construction to install a new 36-inch, 1/2 inch wall, steel pipe across
Warm Creek channel beginning Wednesday, July 9, 2014. Once the pipe was in place, a
fiberglass liner was installed inside the pipe. While the replacement was in progress, the sewer
line was bypassed with pumps. Subcontractors were used to install the fiberglass liner and to
bypass the sewer line.
Because of the emergency nature of this replacement, staff received approval from the City
Manager to go forward with the replacement pursuant to Section 3.04.010(B)(3) and Section
Updated: 7/14/2014 by Tony Frossard A I Packet Pg.444
5.AB
3362
3.04.075 of the Municipal Code (Purchases approved by the Mayor and Common Council and
Emergency Purchases approved by the City Manager) (DDL 82).
The replacement of the sewer line was completed on July 14, 2014.
Supporting Documents:
Quote (PDF)
Approval Memo from Allen J. Parker (PDF)
I
Updated: 7/14/2014 by Tony Frossard A Packet Pg.445
Linda Dortch
From: Tony Frossard
Sent: Thursday, July 03, 2014 6:04 PM
To: John VanHavermaat
Cc: Linda Dortch; Randy Nolfo; Robert Eisenbeisz; David Cain
Subject: Re: emergency sewer repair Warm creek channel
John,
Please have Linda enter the emergency purchase order Monday morning. 1 have informed David Cain about this
problem and he encourage us to move quickly to do the work. Now that we have completed the analysis and
found all the materials required we can inove forward. Make the PO for $125,000 to allow a contingency.
Tony Frossard d
Director of Public Works
City of San Bernardino E
(909)384-5140
(900361-0813
Frossard to i ,sbcity.org
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John VanHavermaat<VanHavermaat Jo cr,sbcity.org> wrote: N
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Tony, Q
we have an emergency sewer repair set to start on the 9th and back up and running on the evening of the
11th. Here is the cost$112,671.00. 1 would like to add $12,329.00 to the emergency PO malting it U
125,000.00 for unseen items and problems.TK Construction is the contractor doing our repair. He has 4
two subcontractors Sancon Engineering for the fiberglass liner and Charles King for the sewer bypassing.
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Scope of work
We will be installing a 36" Y2 wall steel pipe across Warm creek channel.
After it is in place we will install a fiberglass liner in the pipe.As this is going on we will be bypassing the
sewer with pumps so we can make the repairs. o
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We need to inform finance that we need an emergency P0. The CIP may have funds for this repair.
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John Van Havermaat
Acting Operations& Maintenance Division Manager
Public Works Department
City of San Bernardino
234 South Mt View
San Bernardino, CA.92408
Phone: (909)384-5519
Fax: (909)384-5059
www.sbcitv.org
www.facebook.com/sbcitygov
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Packet Pg.446
S.AB.b
CITY OF SAN BERNARDINO
PUBLIC WORKS DEPARTMENT .300 North '2T"Sireei
Sari Bernardino,CA 92418-0001
909.384.5140
X1111
(14111(1111111110
Date: July 7, 2014
v
'1'o: Allen J. Parker, City Manager E
From: Tony Frossard, Director,Public Works Department
Subject: Purchases made pursuant to Section 3.04.010(13)(3) and Section 3.04.075 of the Municipal J
Code(Purchases approved by the Mayor and Common Council and emergency purchases �
approved by the City Manager) (DDT., 82)
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The sewer line that carries waste across Warm Creek channel on Arrowhead Avenue is failing. if the line Q
fails, waste would be discharged into Warm. Creek. If this happens, the City will be in violation of the
State Storm Water Maintenance Program(SSMP)and could face fines. 0a
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Staff has arranged for TK Construction to install a new 36" '/z wall steel pipe across Warm Creek channel
beginning Wednesday, July 9, 2014. Once the pipe is in place, a fiberglass liner will be installed inside E
W the pipe. While the replacement is going on the pipe will be bypassed with purtips.
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TK. Construction is the contractor doing the replacement. 'There will. be two subcontractors, Sancon ?,
Engineering for the fiberglass liner and Charles King for the sewer bypass.
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Estimated cost for the pipe replacement is $112,671. Staffis requesting an additional $12,329 for a total a.
Emergency Purchase Order totaling $125,000. The additional funds would be used to cover unforeseen
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expenses. a�
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Funds for the project are available fiom the approved FY 14/15 CIP budget, Sewer Replacement o
Arrowhead Avenue at Warin Creek(SW15-001),Account 132-400-160-5504-0025. a
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An Inform and Report to the Mayor and Common Council will be presented at the July 21, 2014 meeting. �
Staff is requesting approval of the Emergency Purchase Order per Section 3.04.01.0(B)(3) and Section
3.04.075 of the City's Municipal Code. o
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APPROVED BY: Q
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A1] .1. Parker, City Manager
Packet Pg.447