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HomeMy WebLinkAbout05.N- Human Resources RESOLUTION (ID#3368) DOC ID: 3368 A CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Personnel From: Helen Tran M/CC Meeting Date: 07/21/2014 Prepared by: Helen Tran, (909) 384-5161 Dept: Human Resources Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Approving the Re- Establishment of the Position of Code Enforcement Division Manager (U) and Updating the Job Description. (#3368) Current Business Registration Certificate: Not Applicable Financial Impact: No financial impact to update job description. Motion: Adopt the Resolution. SYNOPSIS OF PREVIOUS COUNCIL ACTION: On July 10, 2014,the Personnel Committee approved the proposed item and recommended that the item be forwarded to the Mayor and Common Council for adoption. BACKGROUND/ANALYSIS: As part of the Fiscal Year 2014-15 reorganization plan for the Code Enforcement Division the department anticipate filling the Code Enforcement Division Manager(U)position. The current job description for this position requires a Bachelor's degree in addition to seven(7) years of experience. While a bachelor's degree is desired, staff believes that additional specifically related work experience should be a qualifying factor, allowing candidates with any combination of education and/or work experience to be considered. For this reason,the Department is requesting that the minimum qualifications in the job description be revised to allow candidates with at least 10 years of experience or an equivalent combination of education and experience to qualify. The proposed job description has been provided to San Bernardino Confidential/Management Association. To date no opposition has been received. Staff recommends the adoption of reestablishing the position and the revised job description of Code Enforcement Division Manager(U). Updates/Changes per Personnel Committee: * Add costing to reflect Step 1 Code Enforcement Division Manager(U) Updated: 7/15/2014 by Georgeann"Gigi"Hanna A 5.N 3368 $6,561.00 x 12 mo. $ 78,732.00 Benefits $ 33,114.89 Total $111,846.89 City Attorney Review: Supporting Documents: reso 3368 (PDF) Exhibit A - Code Enforcement Division Manager(U) (PDF) ORG CHART (PDF) Updated: 7/15/2014 by Georgeann"Gigi"Hanna A Packet Pg. 329 I RESOLUTION NO. 2014-272 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO CODE ENFORCEMENT I DIVISION MANAGER SUM AND OUPDATING POSITION OF THE JOB DESCRIPTION. 4 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 5 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 SECTION 1: The position of "Code Enforcement Division Manager (U)" is hereby 8 re-established and the revised job description for said position, attached hereto as 9 Exhibit "A", is hereby approved. 10 SECTION 2: The Director of Human Resources is authorized to update 11 Resolution Nos. 97-244 and 2011-218 to reflect these actions. 12 SECTION 3: The Director of Finance is authorized to amend the FY 2014/1 13 14 budget to reflect these actions. 15 16 17 18 19 20 21 22 23 24 25 Replacement Page 7/24/14 1 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAS BERNARDINO APPROVING THE RE-ESTABLISHMENT OF THE POSITION OF 2 CODE ENFORCEMENT DIVISION MANAGER (U) AND UPDATING THE JOE DESCRIPTION. 3 4 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the S Mayor and Common Council of the City of San Bernardino at a 6 meeting thereof, held on the day of 2014 b y the cc _ 7 following vote, to wit: 0 8 COUNCiLMEMBERS: AYES NAYES ABSTAIN ABSENT 0 9 MARQUEZ 10 BARRIOS L 11 VALDIVIA w SHORETT 12 0 NICKEL 13 JOHNSON a 14 MULVIHILL y d 15 0 0 16 Georgeann Hanna, City Clerk M CL 17 The foregoing Resolution is hereby approved this of 18 2014. co M 19 co R. Carey Davis, Mayor M 0 20 City of San Bernardino Approved as to form: L 21 Gary D. Saenz, City Attorney E 22 C By: w 23 Q 24 25 2 Packet Pg.331 5.N.b aE�cNARp/�. O t Y O Y r Class Code: 10273 °G�pEn IIS M/CC Date Updated: July 1 2013 a� City of San Bernardino Signature: _ Director of Human Resources Division Manager Bargaining Unit: Management/Confidential o EEQC job Category: 0 f;and Adnq'nistrator:6 N Class Specification CODE ENFORCEMENT DIVISION MANAGER (U) d JOB SUMMARY o Under general direction, plans, organizes, directs and integrates the operations of the Code w Enforcement Division within the e Community Development Department; allocates staff resources to inspect and enforce a wide variety of City land use, building, zoning, housing, 0 parking, business license, abandoned vehicle, weed abatement, and beautification ordinances, codes and regulations; provides highly responsible and complex administrative support to the 0 department director; and performs related duties as assigned. .L 2- DISTINGUISHING CHARACTERISTICS The Code Enforcement Division Manager is responsible for managing City-wide inspection and o enforcement operations aimed at ensuring citizen and public safety, eliminating blight and public nuisances, and enhancing the livability of the City. The incumbent is responsible for the creation and implementation of division goals and objectives, organizing division resources and ensuring a the delivery of top-quality code enforcement services. The incumbent carries out duties and D responsibilities with significant independence within the content of City policies, codes and co standards. Assignments are broad in scope and allow for a high degree of administrative M discretion. -- ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude it from the position if the work is similar, related or a logical assignment to this class. _ 0 1. Plans, organizes, controls, manages, coordinates and evaluates the work of the Code Enforcement Division; with subordinate managers/supervisors, establishes o inspection/enforcement plans and initiatives to meet division goals and objectives; implements departmental policies, plans and inspection functions and responsibilities d within the department while coordinating operations and results with other departments; L develops and monitors performance against annual division budget. 0 2. Plans and evaluates the performance of assigned managers, supervisors and staff; w establishes performance requirements and personal development targets; monitors performance and provides coaching for performance improvement and development; v provides compensation and other rewards to recognize performance; takes disciplinary Q action, up to and including termination, to address performance deficiencies, subject to y management concurrence, in accordance with the City's human resources policies and procedures, Civil Service Rules and labor contract provisions. w u a� E t U f0 Y Code Enforcement Division Manager(U)-PROPOSED Q Page 1 Packet Pg. 332 S.N.b 3. Provides day-to-day leadership that engenders a high-performance, customer service- oriented code enforcement operation that supports achieving the City's mission; participates in processes that promote a positive employee relations environment. as 4. Manages the City's code inspection and enforcement functions, which encompass a variety of municipal codes including housing, building, zoning, land-use, parking, health, safety, public nuisance and weed and abandoned vehicle abatement; ensures the o department's resources are allocated in a fashion that enables assignments to be completed efficiently, successfully and within expected timeframes. o 5. Provides guidance, direction and technical expertise to code enforcement staff to ensure appropriate actions are taken on all code enforcement violations and that violations and E information are appropriately documented; oversees and monitors inspection progress L and findings; leads continuous improvement for inspection and case processing 12 protocols and procedures; ensures the proper administration and enforcement of the W City's zoning, safety and related codes; ensures the provision of quality customer a service. o 6. Provides responsible staff assistance to the Director of Community Development Ghief of h-_e. o 7. Serves as liaison for the division with other divisions, departments and outside agencies; 2- negotiates and resolves sensitive and controversial issues. y 8. Serves as staff on a variety of boards, commissions and committees; prepares and o presents staff reports and other necessary correspondence. o 9. Keeps informed of changes and new legislation pertaining to codes and regulations affecting work of the division, ensuring that staff is informed and current. GENERAL QUALIFICATIONS D Knowledge of- 00 W 1. Principles, practices, trends and inspection P rocess es of land use building/housing housing M V construction, zoning, and abandoned vehicle and weed abatement. _ 2. Municipal organization and functions pertaining to building construction, zoning, land use, public health/safety and related issues. 3. Federal and state laws/regulations, court decisions and municipal codes applicable to the department's responsibilities. 4. Municipal code inspection and enforcement methods, techniques and q practices; _ individual rights and preservation of evidence. a 5. Research methods and statistical techniques and applications. 6. Principles and practices of public administration including budgeting, contracting, purchasing, hearing processes and the maintenance of public records. 7. Principles and practices of effective management and supervision. E 8. City human resources policies and procedures and labor contract provisions. 0 Ability to: W 1. Develop, implement, manage and integrate operations and activities focused on $ municipal code enforcement. 0 2. Understand, interpret, apply and explain federal, state and municipal laws, regulations Q and codes pertaining to land use, building construction, zoning, housing, parking, fire safety, business license and abandoned vehicle and weed abatement. 3. Analyze, research and compile technical and statistical information. w 4. Communicate clearly and effectively, both orally and in writing. r At d w Code Enforcement Division Manager(U)-PROPOSED Q Page 2 Packet Pg.333 5.N.b 5. Present proposals and recommendations clearly, logically and persuasively in public meetings. -- 6. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials. 7. Exercise sound, expert independent judgment within general policy guidelines. 8. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations. o 9. Establish and maintain effective working relationships with City officials and management, staff, representatives of other public agencies, citizen and community o groups and others encountered in the course of work. a� MINIMUM QUALIFICATIONS 4) Anv combination of education and experience that provides the required knowledge, skills and ,o abilities to perform the essential job duties of the position is qualifying Incumbents will possess the most desirable combination of training skills and experience as demonstrated by their past and current emplovment. o v Education, Training and Experience: o A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from an accredited two fGur-year college or university with a major in engineering, N architecture, business law, public or business administration, construction management or a o related field; and at least seven eight years of progressively responsible experience in _ technical, professional and management positions in a municipal government, of which t five years were in building and safety or code enforcement functions; or an equivalent combination of training and experience. a aAccreditation shall be by a national or regional accreditation body that is recognized by the 00 Secretary of the United States Department of Education. M Licenses, Certificates, Special Requirements: A valid California driver's license and the ability to maintain insurability under the City's vehicle insurance policy. PHYSICAL DEMANDS The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential o functions. c a E While performing the duties of this job, the employee is regularly required to sit; talk or hear, P both in person and by telephone; use hands to finger, handle and feel computers and standard business equipment; and reach with hands and arms. The employee is frequently required to w stand, walk, climb or balance. 0 U Specific vision abilities required by this job include close vision,distance vision and the ability to a distinguish basic shades and colors. B WORK ENVIRONMENT x W c d E s U c� Y Code Enforcement Division Manager(U)-PROPOSED Q Page 3 Packet Pg. 334 5.N.b The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CD, �a c The employee works under typical office conditions, and the noise level is usually quiet. 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