HomeMy WebLinkAbout05.H- Civil Service 5.H
DOC ID: 3217 B
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Personnel
From: Rebekah Kramer M/CC Meeting Date: 07/21/2014
Prepared by: Leticia O. Briggs, (909) 384-
5248
Dept: Civil Service Ward(s): All
Subject:
Personnel Actions - Classified(#3217)
Current Business Registration Certificate: Not Applicable
Financial Impact:
Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in
accordance with Civil Service rules and Personnel policies adopted by the Mayor
and Common Council of the City of San Bernardino.
CERTIFICATION BY CIVIL SERVICE CHIEF EXAMINER: I hereby certify that the
CLASSIFIED Personnel Actions listed below and numbered as item 1 through 10 conform
with all personnel policies adopted by the Mayor and Common Council and with all
administrative regulations of the City of San Bernardino.
GENERAL FUND:
NAME/DEPARTMENT REQUESTED ACTION
POLICE
1. Powell, Sharon REINSTATEMENT: to Community Service
Officer II, Range 1390, Step 21, $3,774/mo.
Funding Source: 001-210-0082-5011
Effective: 07/22/14
2. Thompson, Kathryn REINSTATEMENT: to Personnel&Training
Technician, Range 1410, Step 21, $4,177/mo.
Funding Source: 001-210-0086-5011
Effective: 07/22/14
3. Abrego, Matthew APPOINTMENT: Police Dispatcher I (Flex),
4. Smith, Candace Range 1400, Step 1, $3,264/mo.
Salary: $39,168
Benefits: $16,487
Total: $55,655
Funding Source: 001-210-0084-5011
Effective: 7/22/14
5. Brooks, Kellee APPOINTMENT: Police Records Tech I (Flex),
Range 1330, Step 1, $2,302/mo.
Salary: $27,624
Benefits: $13,782
Updated: 7/16/2014 by Linda Sutherland B Packet Pg. 181
3217
Total: $41,406
Funding Source: 001-210-0085-5011
Effective: 7/22/14
PUBLIC WORKS
6. Bou, David APPOINTMENT: Engineering Assistant I(Flex),
Range 1430, Step 6, $3980/mo.
Salary: $47,760
Benefits: $18,501
Total: $66,261
Funding Source: 001-400-5011-0000-0025
Effective: 7/22/14
7. Rodriquez, Richard PROMOTION: from Facilities Maintenance
Mechanic, Range 1400, Step 21, $3,967/mo. to
Plumber, Range 1430, Step 11, $4,179/mo.
Funding Source: 001-400-5011-0000-0037
Effective: 7/22/2014
FIRE
l 8. Sedano, Manuel RECLASSIFICATION: from Fire Prevention
Technician, Range 1410, Step 21, $4,170/mo. To
Fire Prevention Officer, Range 1450, Step 3,
$4,272/mo.
Funding Source: 001-200-5011-0000-0047
Effective Retroactively to: 7/1/2014
i
9. Valenzuela, Maria RECLASSIFICATION: from Administrative
Assistant, Range 1380, Step 21, $3,591/mo. To
Senior Administrative Assistant,Range 1400, Step
14, $3,706/mo.
Funding Source: 001-200-5011-0000-0047
Effective Retroactively to: 7/1/2014
PARKS,RECREATION &
COMMUNITY SERVICES
10. McClintock, Sean PROMOTION: From Landscape Inspector II,
Range 1430, Step 21, $4,607/mo. To Parks
Maintenance Supervisor, Range 2,470, Step 6,
$4,859/mo.
' Funding Source: 001-380-5011-0000-0072
Effective: 7/22/2014
INTEGRATED WASTE FUNDS: NO ACTIONS
FEDERAL FUNDS: NO ACTIONS
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Updated: 7/16/2014 by Linda Sutherland B Packet Pg. 182
3217
Supporting Documents:
Sharon Powell(PDF)
Kathryn Thompson (PDF)
Matthew Abrego (PDF)
Candace Smith (PDF)
Kellee Brooks (PDF)
David Bou (PDF)
Richard Rodriquez (PDF)
Manuel Sedano (PDF)
Maria Valenzuela (PDF)
Sean McClintock (PDF)
Updated: 7/16/2014 by Linda Sutherland B
City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Allen Parker, City Manager
From: Jarrod Burguan, Chief of Police
Subject: Justification for Personnel Action—Reinstatement N
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Date: June 26, 2014
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Name of individual proposed for appointment a
• Sharon Powell
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Position/Classification Title C
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• Community Service Officer II o
Classification Number �.
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• 30757 ti
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Step#Requested(If above step 1,explain why. *Higher acting pay is step 1 of the higher level
position or 5%if step 1 is less than a 5%increase.) If you are requesting an advance step for a U
new employee,please provide as much detail as possible, e.g.,the candidate's salary in his/her
current position,unique qualifications or education, etc.
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• Step 21 -$3,774 per month
Funding Source
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• GL# 001-210-0082-5011
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Justification/Reason for Request Q
Sharon Powell was demoted to a Community Service Officer I on 7/2/13. Her former position as
a Community Service Officer Il wilI be vacant with the reinstatement of Kathryn Thompson to
Personnel& Training Technician. Civil Service verified that Sharon Powell has rights to the
position. The department request to reinstate her to her former position.
THE SBPD IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
Packet Pg. 184
INSTRUCTIONS
Complete memo and submit to Human Resources for review and approval with:
- Personnel Action Form(PAF)
- Current organization chart showing where the position fits into the department
- Copy of conditional offer letter for new hires
After review, HR will confirm with the Finance Department that the position is vacant,
funded, and approved to fill. Once Finance provides verification, HR will submit all
documents to the City Manager for approval. Once approved by the City Manager, Human o
Resources and Civil Service will process for MCC approval.
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City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Allen Parker, City Manager
From: Jarrod Burguan, Chief of Police
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Subject: Justification for Personnel Action—Reinstatement o
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Date: June 26,2014 a.
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Name of individual proposed for appointment
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• Kathryn Thompson
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Position/Classification Title
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• Personnel &Training Technician a
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Classification Number
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• 30218
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Step#Requested(If above step 1, explain why. *Higher acting pay is step 1 of the higher level
position or 5% if step I is less than a 5% increase.) If you are requesting an advance step for a o
new employee,please provide as much detail as possible, e.g., the candidate's salary in his/her a
current position,unique qualifications or education,etc. o
• Step 21 - $4,177 per month i
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Funding Source Y
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• GL# 001-210-0086-5011 E
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Justification/Reason for Request a
Kathryn Thompson was voluntary demoted to a Community Service Officer II due to a work
force reduction on 11/16/12. Her former position as a Personnel &Training Technician was
reinstated with approval from City Council. Civil Service verified that Kathryn Thompson has
rights to the position. The department request to reinstate her to her former position.
THE SBPD IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
Packet Pg.186
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City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Allen Parker, City Manager
From: Jarrod Burguan, Chief of Police
Subject: Justification for Personnel Action ,
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Date: June 26,2014 N
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Name of individual proposed for appointment t°
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• Matthew Abrego
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Position/Classification Title a
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• Police Dispatcher I (Flex)
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Classification Number �
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Step 4 Requested (If above step 1, explain why. *Higher acting pay is step 1 of the higher level
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position or 5% if step I is less than a 5%increase.) If you are requesting an advance step for a
new employee,please provide as much detail as possible, e.g.,the candidate's salary in his/her 0,
current position,unique qualifications or education, etc.
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• Step 1: $3,264/Monthly s
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• GL 001-210-0084-5011 E
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Justification/Reason for Request a
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The Police Department currently holds (9) vacant Police Dispatch I(Flex)positions. The
vacancies impact the Department's ability to efficiently operate and respond to a high volume of
calls for service. This candidate is recommended to fill a budgeted position that is currently
vacant.
® THE SBPD IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
Packet Pg.187
INSTRUCTIONS
Complete memo and submit to Human Resources for review and approval with:
- Personnel Action Form(PAF)
- Current organization chart showing where the position fits into the department
- Copy of conditional offer letter for new hires
After review, HR will confirm with the Finance Department that the position is vacant,
funded, and approved to fill. Once Finance provides verification, HR will submit all v^,
documents to the City Manager for approval. Once approved by the City Manager, Human o
Resources and Civil Service will process for MCC approval. c
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City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Allen Parker, City Manager
From: Jarrod Burguan, Chief of Police
Subject: Justification for Personnel Action y
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Date: June 26,2014 0
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Name of individual proposed for appointment `Q
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• Candace Smith
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Position/Classification Title
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• Police Dispatcher I(Flex) N
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Classification Number
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• 30767 ti
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Step#Requested(If above step 1, explain why. *Higher acting pay is step 1 of the higher level M
position or 5% if step 1 is less than a 5%increase.) If you are requesting an advance step for a
new employee,please provide as much detail as possible, e.g.,the candidate's salary in his/her w
current position,unique qualifications or education, etc. E Cn
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• Step 1: $3,264/Monthly
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Funding Source
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• GL 001-210-0084-5011
Justification/Reason for Request Q
The Police Department currently holds (9) vacant Police Dispatch I(Flex) positions. The
vacancies impact the Department's ability to efficiently operate and respond to a high volume of
calls for service. This candidate is recommended to fill a budgeted position that is currently
vacant.
THE SBPD IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
Packet Pg. 189
City of San Bernardino
AP San Bernardino Police Department
Interoffice Memorandum
To: Allen Parker,City Manager
From: Jarrod Burguan, Chief of Police
Subject: Justification for Personnel Action
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Date: June 26,2014 y
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Name of individual ro osed for appointment
• Kellee Brooks
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Position/Classification Title Q
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• Police Records Technician I (Flex) o
Classification Number a
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• 30219 N
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Step #Requested(If above step 1, explain why. *Higher acting pay is step I of the higher level
position or 5%if step 1 is less than a 5%increase.) If you are requesting an advance step for a M
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• Step 1: $2302/Monthly
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Justification/Reason for Request
The Police Department currently holds (4)vacant Police Records Technician 1 positions. The
vacancies impact the Department's ability to efficiently operate computerized records
management and process a high volume of confidential/varied reports. This candidate is
recommended to fill a budgeted position that is currently vacant.
THE SBPD IS COMMITTED TO PROVIDING:
PROGRESSIVE QUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
Packet Pg. 190'
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CITY OF SAN BERNARDINO
TO: Allen Parker
City Manager
FROM: Tony Frossard
Director of Public Works
SUBJECT: Justification for Personnel Action
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Name of individual proposed for al3pointment. promotion*higher actin etc. ,
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• David Bou
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Position/Classification Title
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• Engineering Assistant I/Flex
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Classification Number
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• 30432 0
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Step#Requested a
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• Step#6 N
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Budget Account Number
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• 001-400-5011-0000-0025
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Justification/Reason for Request
- This position became vacant with the departure of an existing employee on April °.
30, 2014, and it needs to be filled to assist in the delivery of budgeted capital
projects and to accommodate an increasing demand for permits related to land t
development and utility work. This is an entry level position; however, the
candidate exceeds the minimum requirements because he has obtained an a
Engineer-in-Training (FIT) certificate from the State of California Board for
Professional Engineers,Land Surveyors, and Geologists; he has over 2 years of
experience as a design engineer; and he holds a Bachelor's Degree in Civil
Engineering from an ABET accredited university. Based upon his education,
experience,and certifications,starting at Step#6 is being requested.
It is critical to fill this position in order to deliver budgeted capital projects as well
as the need to support recent increases in construction activities by developers and
Packet Pg. 191
utilities. If the position is not filled, it will impact the delivery of capital projects
and it will reduce the service levels for developers and utilities requesting permits.
The City recovers the cost of this position through permit fees, utility franchise
fees, and restricted capital project funds.
This is a Uly funded position that is included in the adopted FY 2013-14 City
Budget as well as the proposed FY2014-15 City Budget.
INSTRUCTIONS
Complete memo and submit to Human Resources for review and approval with: .2
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- Personnel Action Form(PAP) °'
- Current organization chart showing where the position fits into the department
- Copy of conditional offer letterfor new hires
After review,HR will confirm with the Finance Department that the position is vacant,
funded, and approved to fill Once Finance provides verification, HR will submit all o
documents to the City Manager for approval Once approved by the City Manager,
Human Resources and Civil Service will process for MCC approval. Q
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CITY OF SAN BERNARDINO
TO. Allen Parker
City Manager
FROM: Tony Frossard
Director,Public Works Department
SUBJECT: Justification for Personnel Actions
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Name of Individual a.
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• Richard Rodriquez
Position/Classification Title
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• Plumber
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Classification Number c
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• 30481
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Step #Requested r
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Budget Account Number
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• 001-400-5011-0000-0037 a
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Justification/Reason for Request
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The Public Works Department is responsible for the maintenance of the plumbing in City
Buildings. This employee will be filling a position on that was approved by the MCC on
June 30, 2014.
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CITY OF SAN BERNARDINO
TO: Allen Parker
City Manager
FROM: Paul Drasil Q,�F
Fire Chief
SUBJECT: Justification for Personnel Action
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Name of individual proposed fora ointment promotion, *hi her actin etc. o
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• Manuel Sedano
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Position/Classification Title v
• Fire Prevention Officer c
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Classification Number
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. 30053
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Step#Requested (If-above step 1, explain why. *Higher acting pay is step 1 of the t
higher level position or 5%if step 1 is less than a 5% increase.) If you are requesting an N
advance step for a new employee,please provide as much detail as possible, e.g.,the o
candidate's salary in his/her current position, unique qualifications or education, etc.
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• Manuel Sedan's current rate of pay monthly is $4170,we are requesting a new o
rate of$4272. Manuel Sedano has been a Fire Prevention Technician with the Fire M
Department for about 2 years. Prior to being a Fire Prevention Technician,he was N
our Public Education Officer which was eliminated during pervious budget
reductions. Manuel has been our lead Fire Prevention Technician within the
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multi-family program for the past year. He has been assisting the Fire Prevention
Bureau with other advance duties to include Disaster Preparedness,Public
Education, stand by for special events, fire watch, wind patrols, and writing
citations for fire code violations.
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Budget Account Number a
• 001-200-5011-0000-0047
Justification/Reason for Request
If position has been vacated through separation, retirement, etc., who held the
position previously? When did it become vacant?
Packet Pg. 196
This position was previously titled Fire Prevention Technician on 6/23/2014 this
position was approved for reclassification to Fire Prevention Officer.
Why is it critical to fill this position? What options were considered?
This is a revenue generating position assigned to Fire Prevention Bureau: This
position generates around $100,000 a year; assisting with the residential
inspection program and the annual commercial inspection program, along with
new construction within the city.
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- How would holding the vacancy impact City/Community services? c
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Currently we have four inspectors assigned to the commercial inspection a
program.' If the reclassification was not to happen we will see a loss in revenue N
and the inability to inspect all facilities on an annual basis. LO
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Is this the result of Personnel Committee action?
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No, this is not the result of Personnel Committee action. Q
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INSTRUCTIONS
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Complete memo and submit to Human Resources for review and approval with: _
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- Personnel Action Form (PAF) Cn
- Current organization chart showing where the position fits into the department
- Copy of conditional offer letter for new hires
After review,HR will confirm with the Finance Department that the position is vacant,
C funded, and approved to fill. Once Finance provides verification, HR will submit all E
j documents to the City Manager for approval. Once approved by the City Manager,
Human Resources and Civil Service will process for MCC approval. a
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Packet Pg. 198
CITY OF SAN BERNARDINO
TO: Allen Parker
City Manager
FROM: Paul Drasil(1,9�
Fire Chief
SUBJECT: Justification for Personnel Action
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Name of individual proposed for appointment promotion *higher acting etc 0
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• Maria Valenzuela
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Position/Classification Title
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• Senior Administrative Assistant 0
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Classification Number
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• 30708
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Step##Requested(If above step 1, explain why. *Higher acting pay is step 1 of the
higher level position or 5% if step 1 is less than a 5%increase.) If you are requesting an N
advance step for a new employee,please provide as much detail as possible,e.g.,the °.
candidate's salary in his/her current position, unique qualifications or education,etc.
N
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• Maria Valenzuela's current rate of pay monthly is$3591 we are requesting a new
rate of$3706. Maria Valenzuela has been working as an Administrative Assistant N
since 2007. During the past few years Maria has been assisting with the growing
demands of new construction,the multi-family program, and commercial cc
program. Maria has assisted in maintaining all billing and mailing for our multi-
family program and engine company inspection program. Under the current title
of Administrative Assistant we are limited in the duties we can assign, but with r
the reclassification we can now utilize this position as we do the Senior d
Administrative Assistant.
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Budget Account Number a
• 001-200-5011-0000-0047
Justification/Reason for Request
Packet Pg. 199
- If position has been vacated through separation, retirement,etc.,who held the
position previously? When did it become vacant?
This position was previously titled Administrative Assistant; on 6/23/2014 this
position was approved for reclassification to Senior Administrative Assistant.
Why is it critical to fill this position? What options were considered?
With the reclassification we can now utilize the Senior Administrative Assistant
position in the areas where we have fallen short with the Administrative Assistant
position without the need to hire additional staff. Currently we have one Senior °
Administrative Assistant that covers the counter and assists the public within the o
Fire Prevention Bureau. With the reclassification, the duties will be shared a.
allowing a more efficient way to serve the public.
N
How would holding the vacancy impact City/Community services? v
Currently we have one Senior Administrative Assistant that works within the Fire
Prevention Bureau. This position is responsible for several duties that include the U
processing of new construction. With the reclassification the Fire Prevention
Bureau will have the staff to assist the public at the counter with a shorter wait
time for plan submittal and pick-up. o
N
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- Is this the result of Personnel Committee action?
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No,this is not the result of Personnel Committee action. ti
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INSTRUCTIONS
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Complete memo and submit to Human Resources for review and approval with: a
- Personnel Action Form(PAF) 16
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- Current organization chart showing where the position fits into the department
- Copy of conditional offer letter for new hires
E
After review,HR will confirm with the Finance Department that the position is vacant,
funded, and approved to fill. Once Finance provides verification, HR will submit all
documents to the City Mana g er for approval Once approved by t.he City Mana g er, Q
Human Resources and Civil Service will process for MCC approval.
Packet Pg. 200
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Packet Pg.201
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CITY OF SAN BERNARDINO
TO: Allen Parker
City Manager
FROM: Mickey Valdivia
Director of Parks, Recreation& Community Services Department
SUBJECT: Justification for Personnel Action
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N
0
Name of individual proposed for,promotion
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• Sean McClintock n
U
Position/Classification Title y
c
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• Parks Maintenance Supervisor Q
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Classification Number =
0
N
L
• 20641 a
Step#6 Requested(Step 1 is less than a 5% increase.) N
ti
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• $4859 mo.
N
M
Budget Account Number
• 001 380 5011-0000-0072
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v
Justification/Reason for Request
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To improve department operations, and to provide continuity throughout the City N
regarding job classifications, the department reclassified one (1) Tree Trimmer
Supervisor/Arborist position (upon retirement of the employee holding that position) to s
one (1) Parks Maintenance Supervisor, as per approval from Council. The position U
remained assigned to the Maintenance Division. a
The additional funds saved with this reclassification will be a net sum of$8,576.15. That
savings has been reflected in our proposed budget for 2014-15.
It is critical to fill this position since the previous supervisory position was eliminated.
Additionally,prior to the implementation of the City's Landscape Maintenance Plan, it is
Aimportant that this position be filled.
Packet Pg.202"
After conducting an internal recruitment and internal interviews, Sean McClintock was
chosen by the panel to fill this position.He will be filling the position of an employee that
retired in June.
The vacated position that Mr. McClintock creates will open an opportunity for
employment for the Department's twelve (12)employees that were given lay-off notices.
Mr. McClintock has tenure with the City of San Bernardino for over fourteen years.
Along with his great work ethic, his absolute honesty, and strong leadership skills,he has
extensive, detailed knowledge regarding the City of San Bernardino's parks and facilities.
Mr. McClintock will be conducting oversight and supervision of the Parks Maintenance 0
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staff and landscape inspectors. These duties are imperative to the Department's ability to 0
provide services and quality control. a.
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