HomeMy WebLinkAbout05.J- Human Resources REPLACEMENT PAGE 814114
RESOLUTION (ID #3364) DOC ID: 3364 A
CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
Personnel
From: Helen Tran M/CC Meeting Date: 08/04/2014
Prepared by: Helen Tran, (909) 384-5161
Dept: Human Resources Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing
Updates to the Operations and Maintenance Division Manager(U) Job Description. (#3364)
Current Business Registration Certificate: Not Applicable
Financial Impact:
No financial impact to update job description.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
On July 10, 2014, the Personnel Committee Chairman continued this item to the next meeting,
July 24, 2014.
On July 24, 2014, the Personnel Committee Chairman recommended that this item be forward to
Mayor and Common Council for adoption.
BACKGROUND/ANALYSIS
The Public Works Department is proposing the following change to the job description of
Operations &Maintenance Division Manager(U). The requested change provides for several
methods to satisfy position requirements. Because of the exceedingly technical complexity of
this position consideration shall be given to significant experience in the operations and
maintenance management field. In this professional field more often than not, this technical
expertise has greater value to the organization than formal education. Therefore, this change
provides a better balance and greater flexibility between experience and education without
compromising the higher specification of the position. By initiating this change improved
opportunity will provide greater recruitment interest for the ultimate personnel selection.
Operations & Maintenance Division Manager(U)
Undated: 7/29/2014 by Linda Sutherland A Pave 12—
5.J
3364
$6,561.00 x 12 mo. $ 78,732.00 (Step 1)
Benefits $ 33,114.89
Total $111,846.89
The proposed job description has been provided to San Bernardino Confidential/Management
Association. To date no opposition has been received.
Staff recommends the adoption of the revised job description of Operations &Maintenance
Division Manager(U).
City Attorney Review:
Supporting Documents:
reso 3364 (PDF)
EXHIBIT A - Operations &Maintenance Division Manager(U) (DOC)
ORG CHART 2014 (PDF)
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Updated: 7/29/2014 by Linda Sutherland A Packet Pg. 122
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING UPDATES TO THE OPERATIONS AN
3 MAINTENANCE DIVISION MANAGER (U) JOB DESCRIPTION.
4 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
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5 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: a�
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7 SECTION 1: The revised job description for the position of Operations and cc
8 Maintenance Division Manager (U), attached hereto as Exhibit "A," is hereby approved. °
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9 SECTION 2: The Human Resources Division Manager is hereby authorized t
10 update its records to reflect this action.
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1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING UPDATES TO THE OPERATIONS AND
2 MAINTENANCE DIVISION MANAGER (U) JOB DESCRIPTION.
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4 1 HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
5 Mayor and Common Council of the City of San Bernardino at a
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6 meeting thereof, held on the day of , 2014, by the
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7 following vote, to wit:
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8 COUNCILMEMBERS: AYES NAYES ABSTAIN ABSENT
9 MARQUEZ
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10 BARRIOS
11 VALDIVIA
12 SHORETT o
NICKEL
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JOHNSON
14 MULVIHILL
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16 Georgeann Hanna, City Clerk
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17 The foregoing Resolution is hereby approved this of
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2014.
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19 M
R. Carey Davis, Mayor
20 City of San Bernardino
Approved as to
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21 Gary D. Saenz, City Attorney v
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PROPOSED
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Class Code: 10868
s•° M/CC Date Adopted: jYRe 20 20 4 o
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City of San Bernardino Signature:
Director of Human Resources a
Bargaining Unit: Management/Confidential S
Class Specification
OPERATIONS & MAINTENANCE DIVISION MANAGER (U) o
JOB SUMMARY
Under general direction, the Operations & Maintenance (O & M) Division Manager reports to the p
Director of Public Works and oversees the day-to-day division activities through supervision of c
the Operations and Maintenance Division. 2
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DISTINGUISHING CHARACTERISTICS v
The Operations & Maintenance Division Manager is responsible for planning, managing staff o
and interpreting programs of the O&M Division. The O&M Division includes street and public o
property maintenance, graffiti abatement, pavement & concrete maintenance and repair, traffic
signal maintenance, traffic signing, street light maintenance, sanitary sewer maintenance, storm
drain maintenance, energy conservation, faG44y n i;:tUnuriG - and sign making.
The position involves implementing division goals, objectives and work plans, and managing, c`tn
evaluating and overseeing day-to-day division activities. Duties are carried out independently M
within the framework of established policies, procedures and guidelines. Accountabilities are
broad in scope and allow for administrative discretion in their execution.
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ESSENTIAL DUTIES AND RESPONSIBILITIES
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The duties listed below are intended only as illustrations of the various types of work that may g
be performed. The omission of specific statements of duties does not exclude it from the o
position if the work is similar, related or a logical assignment to this class: .2
1. Plan, lead, organize and integrate and evaluate the work of streets and right of way
maintenance, graffiti abatement, pavement & concrete repair, traffic signal maintenance, c
street light maintenance, traffic signing, sanitary sewer maintenance, storm drain c
maintenance, energy conservation, 4aG44 ainTenanee d---r-e - and sign-making
workers.
2. Develop and achieve long-term goals and objectives.
3. Develop and implement policies and procedures, and merge organizational cultures. 0
4. Monitor and evaluate the efficiency and effectiveness of the Division's service delivery o
methods, administrative systems and reporting relationships. Identify and implement
improvements.
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5. Provide highly responsible, professional administrative and managerial leadership, serve
on executive management team, and work collaboratively to achieve departmental d
goals.
6. Lead, coach, motivate, develop, engage and evaluate assigned personnel.
7. Represent the Public Works/Operations & Maintenance function to all internal and x
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external stakeholders, including civic, industry and professional groups.
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Operations&Maintenance Division Manager(U)- PROPOSED Page 1 Q
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PROPOSED
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8. Ensure all customer service requests are resolved, respond to public inquiries in a
courteous manner, resolve complaints in an effective and timely manner. o
9. Assess infrastructure needs and develop long-term strategies to sustainably manage the
City's assets within local and regulatory guidelines.
10. Prepare and administer the Division's annual budget and work plan. Assist with the a
development and implementation of a five-year Capital Improvements Program. _
11. Coordinate, collaborate, and communicate with other divisions and programs within the
Department.
12. Address civic and other groups regarding program activities to explain and promote
public understanding, serve as chief spokesperson for the Division. o
13. Participate in negotiations with contractors, consultants, vendors and other public
agencies.
14. Assist in analysis of proposed legislation and regulations, participate in industry and p
intergovernmental activity to influence regulatory and legislative change consistent with E
the City's interests. 0
15. Monitors and compiles information on the use of energy by the City; conducts audits of .0.
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energy use and methods of conserving energy; compiles results of energy conservation
projects; audits City utility bills when in error and communicates with utility companies in o
the referral of paid bills.
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16. Coordinates and performs annual facilities audits on all buildings maintained by the
division; assists in the development of Capital Improvement Program (CIP) projects;
manages and monitors CIP projects from conception to completion. CL
17. Reviews and approves test reports on construction materials; reviews and interprets ..
contract plans and specifications; negotiates with contractors to develop solutions to M
problems encountered during construction; prepares contract change orders; makes
arrangements for survey work as required by contractors.
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GENERAL QUALIFICATIONS c
Knowledge of: �
1. Standard equipment, methods, practices and procedures involved in streets and public c
property maintenance, graffiti abatement, pavement & concrete maintenance and repair,
traffic signal maintenance, traffic signing, street light maintenance, sanitary sewer o
maintenance, storm drain maintenance, energy conservation,-faG ' inter. c-
+r;and sign making.
2. Principles and practices of office management, administration, supervision, training, and
public relations.
3. Technical, legal, financial and public relations problems involved in the conduct of the
street maintenance programs.
4. Current automation and use of technology to promote the most efficient methods of
providing services. o
5. Property maintenance ordinances and regulations of the City, State and the Federal
Government, including National Pollutant Discharge Elimination System (NPDES)
regulations, as well as the State Water Quality Control Board and its regional offices. O
6. Hazards and safety precautions of street maintenance work. d
7. General City geography and street layout. ~
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9. Methods, materials and standard engineering specifications used in the construction of w
public works projects.
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Operations&Maintenance Division Manager(U)- PROPOSED Page 2 Q
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PROPOSED
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(moo, Ability to: .�
1. Communicate complex technical ideas clearly and effectively to both technical and non- o
technical audiences.
2. Hear in the normal audio range with or without correction.
3. See in the normal visual range with or without correction.
4. Transport loads weighing up to 30 pounds in the course of work.
5. Work in a variety of environmental conditions, both indoors and out.
6. Operate a vehicle observing legal and defensive driving practices. $
7. Understand and carry out oral and written instructions.
8. Supervise and direct a large staff of maintenance crews and personnel engaged in field o
and office work.
9. Read and interpret engineering plans, specifications, drawings and technical reports. a
10. Delegate authority and responsibility. p
11. Schedule and program work on a short and long-term basis. iz
12. Conduct thorough investigations. 2
13. Prepare comprehensive reports, plans, specifications, and cost estimates. .2-
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MINIMUM QUALIFICATIONS o
Any ccr�bination of education and experienco that provides the required knowledge skills and o
abilities to perform the essential job duties of the position is qualifying Incumbents will possess
the most desirable combination of
their ast
and current employment. �
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Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation M
from an accredited four-year college or university with a major in engineering, construction
management, environmental sciences, public administration or a closely-related field �-
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e; and six (6) years of progressively responsible municipal management experience
at least two 2
ears of which were in a lead or supervisory two (2) Y erviso p ry c apacity, or an equivalent c
combination of training and experience.
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Accreditation shall be by a national or regional accreditation body that is recognized by the N
Secretary of the United States Department of Education. >_
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Licenses; Certificates; Special Requirements:
A valid California driver's license and ability to maintain insurability under the City's vehicle
insurance policy.
PHYSICAL DEMANDS
The physical demands described are representative of those that must be met by an employee
to successfully perform the essential functions of this class. Reasonable accommodations may o
be made to enable individuals with disabilities to perform the essential functions. 2
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While performing the duties of this job, the employee is regularly required to sit; talk or hear, 0
both in person and by telephone; use hands to finger, handle and feel computers and standard ¢
business equipment; and reach with hands and arms. The employee is frequently required to
stand, walk, and drive a vehicle.
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Specific vision abilities required by this job include close vision, distance vision, use of both ;
eyes, depth perception and the ability to adjust focus.
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PROPOSED
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WORK ENVIRONMENT o
The work environment characteristics described are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations M
may be made to enable individuals with disabilities to perform the essential functions. w
The employee regularly works in outside weather conditions, on uneven or slippery surfaces,
near moving mechanical parts and in or under street traffic with exposure to unsafe or
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hazardous drivers. The employee is frequently exposed to wet and/or humid conditions, N
vibration, fumes or airborne particles, toxic/caustic chemicals, and risk of electrical shock. The
noise level is frequently loud.
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