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HomeMy WebLinkAbout05.F- Civil Service DOC ID: 3218 A CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION Personnel From: Rebekah Kramer M/CC Meeting Date: 08/04/2014 Prepared by: Leticia O. Briggs, (909) 384- 5248 Dept: Civil Service Ward(s): All Subject: Personnel Actions - Classified (#3218) Current Business Registration Certificate: Not Applicable Financial Impact: Motion: Approve the classified personnel actions, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino. CERTIFICATION BY CIVIL SERVICE CHIEF EXAMINER: I hereby certify that the CLASSIFIED Personnel Actions listed below and numbered as item 1 through 7 conform with all personnel policies adopted by the Mayor and Common Council and with all administrative regulations of the City of San Bernardino. GENERAL FUND: NAME/DEPARTMENT REQUESTED ACTION PARKS,RECREATION & COMMUNITY SERVICES 1. Powell, Gary APPOINTMENT: to Landscape Inspector I, Range 1410, Step 21, $4,170/mo. Salary: $50,040 Benefits: $19,035 Total: $69,075 Funding Source: 001-380-5011-0000-0072 Effective: 8/5/2014 POLICE 2. Botich, Sandra PROMOTION: from Police Dispatcher I(Flex), Range 1400, Step 1, $3,264/mo. to Police Dispatcher II, Range 1420, Step 1, $3,606/mo. Funding Source: 001-210-0084-5011 Effective Retroactively to: 7/21/2014 PUBLIC WORKS 3. Alatorre,Uriel APPOINTMENT: to Engineering Assistant I(Flex), Range 1430, Step 1, $3,791/mo. Salary: $45,492 Benefits: $17,970 Total: $63,462 Updated: 7/30/2014 by Rebekah Kramer A Packet Pg. 91 5.F 3218 Funding Source: 001-400-5011-0000-0025 Effective: 8/5/2014 4. Duncan, Richard APPOINTMENT: to Maintenance Worker I, Range 1350, Step 21, $3,092/mo. Salary: $37,104 Benefits: $16,004 Total: $53,108 Funding Source: 126-400-5011-0000-0088 Effective: 8/5/2014 a Updated: 7/30/2014 by Rebekah Kramer A Packet Pg. 92' 5.F 3218 FINANCE 5. Domond, Tierry APPOINTMENT: to Accountant III, Range 2480, Step 1, $4,864/mo. Salary: $58,368 Benefits: $23,185 Total: $81,553 Funding Source: 121-120-0999 Effective: 8/5/2014 6. Greene, Yasmeen APPOINTMENT: to Accounting Technician, Range 1410, Step 1, $3,431/mo. Salary: $41,172 Benefits: $16,987 Total: $58,129 Funding Source: 001-120-0039 Effective: 8/5/2014 HUMAN RESOURCES 7. Allen, Claudia APPOINTMENT: to Senior Human Resources Technician, Range 3410, Step 12, $3,820/mo. Salary: $45,840 Benefits: $20,249 Total: $66,089 Funding Source: 001-110-0000-0054-5011 - 50% 001-110-0000-0055-5011 - 50% Effective: 8/5/2014 INTEGRATED WASTE FUNDS: NO ACTIONS FEDERAL FUNDS: NO ACTIONS Supporting Documents: Gary Powell (PDF) Sandra Botich (PDF) Uriel Alatorre (PDF) Richard Duncan (PDF) Tierry Domond (PDF) Yasmeen Greene (PDF) Claudia Allen (PDF) Updated: 7/30/2014 by Rebekah Kramer A Packet Pg. 93 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Mickey Valdivia Director of Parks, Recreation& Community Services Department SUBJECT: Justification for Personnel Action c 0 N Name of individual,proposed for appointment a0 • Gary Powell N Position/Classification Title U W c • Landscape Inspector I (Flex) U Q Classification Number 0 • 30637 0 a Step #21 Requested (Step 1 is less than a 5% increase, Step 21 reflects a 5% increase Z from previous position.) —° co co 0 • $4170 mo. N M Budget Account Number — a� o • 001 380 5011-0000-0072 0- Justification/Reason for Request r C N To improve department operations and to provide continuity throughout the City E regarding job classifications, the department has reclassified this position, and is filling the position of Landscape Inspector I (upon the promotion of the employee holding the Landscape Inspector Il position.)The position is assigned to the Maintenance Division. The additional funds saved with this reclassification will be a net sum of $2,436. That savings has been reflected in our proposed budget for 2014-15. It is critical to fill this position since the previous position was vacated. Additionally, due to the implementation of the City's Landscape Maintenance Plan, it is important that this position be filled immediately. Packet Pg.94 5.F.a �OOU�_ OU 0� I +s 7n QFQ z j F OU p¢ OUOOWO U4 S C 6 w p , ' U{�pn zOa zg~ i � e z Ofy W �trJ d 020 O U O 1-1�.V•(A U.. ,U•, lA O a O O N w p �z O 6A a u W Nrr O �• O r CD w' W �.. vo t � d Z I�p :: CO c0 Ex LNev g q W E cL } g Le 0 Packet Pg. 95 City of San Bernardino San Bernardino Police Department Interoffice Memorandum To: Allen Parker, City Manager From: Eric McBride, Assistant Chief of Police Subject: Justification for Personnel Action o Date: July 10, 2014 0 Copies: t Name of individual groposed for Upointment c • Sandra Botich 0 Q Position/Classification Title c 0 • Police Dispatcher II a Classification Number v 0 00 • 30767 00 Step #Requested (If above step 1, explain why. *Higher acting pay is step 1 of the higher level M position or 5% if step 1 is less than a 5% increase.) If you are requesting an advance step for a new employee,please provide as much detail as possible, e.g., the candidate's salary in his/her current position, unique qualifications or education, etc. m0 M L • Step 1: $3,606/Monthly cn Funding Source a E • GL 001-210-0084-5011 (General Fund) ! r r Justification/Reason for Request Sandra Botich has completed all the phases of Dispatcher I(Flex) training. She also has attended the P.O.S.T. Dispatcher course within the required time period. Having met all the requirements, she is eligible to be promoted to Dispatcher II on 7/21/14. The department is requesting a promotion to Dispatcher II and retroactive pay effective from 7/21/14. THE SBPD IS COMMITTED TO PROVIDING: PROGRESSIVE QUALITY POLICE SERVICE; A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE; A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING Packet Pg.96 I CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Tony Frossard Director of Public Works SUBJECT: Justification for Personnel Action N C O N Name of individual proposed for appointment,promotion, *higher acting etc. a • Uricl Alatorre Position/Classification Title v • Engineering Assistant I/Flex " Q Classification Number O • 30432 . n. N Step #Requested 0 co • Step# 1 co Budget Account Number a� L • 001-400-5011-0000-0025 0 a Justification/Reason for Request w - This position was added in the adopted FY 201445 Budget, and it needs to be filled to assist in the delivery of budgeted capital projects and to accommodate an increasing demand for permits related to land development and utility work. r - If this position is not filled, it will impact the delivery of capital projects and it a will reduce the service levels for developers and utilities requesting permits. The City recovers most of the cost of this position through permit fees, utility franchise fees, and restricted capital project funds. - This is a fully funded position that is included in the adopted FY 2014-15 City Budget. Packet Pg.97 V7a 0 SS 0 a � 0 a jo a a m6 NPEz 0 I!d h 2. 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W o F }4ly� N P 0 CL 3E EE �oo �zB Ga ° N -0 F aE �$ u� r ��t l co s n. gGffi ° co �x�., o� Gg da ad tlCp is wN �6 "pF N JIE OE °a as M x r: Gi 4a �a02 De �io� �z " �oQ Q w w aw 6a CD � d = 9 9 3. goz U z p �" Ft Itp F �jF Fup KpF a " pE Q 0.0 as ad $ ^ _ N 2 1 0 u� B `. z doe �.py.p �OZ Wp . api`• 2 -� ELE U`. uF10 3u� {� '�a r�A U o Na � a �a• � a �Q6 r gag §J, d g y �o z0 z z ° zdz o z-z t�' E rc O E c o �zy p Packet Pg. 98 i CITY OF SAN BERNARDINO or A TO: Allen Parker City Manager FROM: Tony Frossard Director, Public Works Department SUBJECT: Justification for Personnel Actions _ 0 Name of Individual a. a� j Richard Duncan y Position/Classification Title _ • Maintenance Worker I 0 Q Classification Number 0 N • 30486 CL Step#Requested 0 00 + 21 0 00 N Budget Account Number _ + 126-400-5011-0000-0088 0 v Justification/Reason for Request The Public Works Department is responsible for the maintenance of the Right of Ways throughout the City. Mr. Duncan will be assigned to mow medians throughout the City. He will be filling the position created by the MCC on June 30,2014. E U Mr. Duncan has been working for the Parks Department since April 2004. His position a of Park Maintenance Worker III was eliminated during recent cuts. We are requesting that Mr. Duncan be placed at Step 21 as he will continue to mow medians throughout the City. Packet Pg.99 i Js h- Cs:�' .:� -.n N£O Ql-C! �`�O s y�F• � 'e YJ'�:. .� (a:'•y;;., � c`rti £'• fTifc6-�ry�R �o O � �,G�'o C� �i m or � a I A 4t! •':z F t � A�j t.�� � �•' (a to ( .: r �-J1. y > f : •a tj it 1 tLy 'z..., r s N im Z t i .iz, Q._.,. ¢� - ii(, t�4w�ilCv i0) Lx�'s .''7`f•}x 7� r era YA .,i x OR?! 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QI ¢i �+ Y"'> O •....... :i= '-a-=?;:::u::Srt.,:.1rc :a;r..-s:_:�,:...zi i Packet Pg. 100 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Yolanda Rodriguez, Accounting Manager SUBJECT: Justification for Personnel Action 0 Name of individual proposed for appointment promotion *higher acting etc.: n Tierry Domond—Non PERS Candidate N V Position/Classification Title : Accountant III N c 2 v d Classification Number: 20013 a, 0 L Step#Requested 1 N v 0 co 0 Budget Account Number 00 121-960-0999-5011 100% N M Justification/Reason for Request: o E The Accountant III position is a critical position; this position will help the City of San o Bernardino by providing timely financial data. The Accountant III will also be helping ' with the Year End audits, catching up and completing current audits;helping in cleaning S up our General Ledger, updating and maintaining the City's CIPs and fixed assets, help with routine report requests from outside agencies such as Measure 1, etc.. The individual filling the position is a CPA,which the Finance Department will greatly benefit from. R Not filling the Accountant III position, would negatively impact the department's ability a to complete Year End audits and other key projects. This position became vacant on 6/17/2014 due to an employee promotion. The normal Civil Service recruitment process was used to fill this position: 5/28/2014 Civil Service Interviews were held—6 candidates were chosen. 6/12/2014 the Departmental Interviews took place—top 3 candidates were chosen. 6/23/2014 Department Director and Accounting Manager Interview— Selection of Tierry Domond Packet Pg. 101 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review, HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all documents to the City Manager for approval. Once approved by the City Manager, O Human Resources and Civil Service will process for MCC approval. o a. a� N tC i U I APPROVALS Date _ O 41 Human Resources a as Finance a> CL City Manager �r 0 ao 0 ao T- 04 M _ O E O A L L _ E V d.. d.. Q Packet Pg. 1©2 AUIG-14 FINANCE DIRECTOR PAYROLL FISCAL SERVICES PURCHASING ADMINISTRATION iPAtYROLk�l!IANA\ ka �'+%'es,' EXEC.ASSISTANT TO N M�pq DIRECTOR 0 {f5ti Vr':`vlv i M.a7..F.2;tnX u2LLa o O PAYROLL TECH PRINCIPAL ACCOUNTANT ACCOUNTING ASSISTANT FINANCIAL ANALYST d 'Q VACANT d .N N tC ACCOUNTING ASSISTANT FINANCIALANALYSTTO CM V e N C O V ACCOUNTANT IIl Q N G C O SENIOR FINANCE L ! SPECIALIST d N T r � 0 j ACCOUNTANT 1/11 C 00 T N ACCOUNTANT 1/II Ow) C O E O ACCOUNTING TECH 0 N H E v Z Q Packet Pg. 103 CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Yolanda Rodriguez, Accounting Manager SUBJECT: Justification for Personnel Action c 0 Name of individual proposed for appointment promotion *higher acting etc.: a. m Yasmeen Greene—Non PERS Candidate �a Position/Classification Title : Accounting Technician U d Classification Number: 30019 0 L v Q a Step #Requested 1 Tr 0 00 0 00 T11 Budget Account Number C14 001-120-5011-0000-0039 100% _ a� a� L Justification/Reason for Request: t� m The Accounts Payable Division in the Finance Department is responsible for paying the E City's bills. The two Accounting Technicians in this division process approximately 500 checks per week for both the City and the Successor Agency. Due to the volume of checks produced each week, two Accounting Technicians are necessary to process the 4) amount of checks necessary. In an effort to comply with best accounting practices and keep vendors wanting to continue doing business with the City of San Bernardino, it is important to pay the City's bills in a timely manner. Q This position became vacant on 5/20/2014 due to an employee promotion. The normal Civil Service recruitment process was used to fill this position: 5/28/2014 Civil Service Interviews were held—6 candidates were chosen. 6/10/2014 the Departmental Interviews took place—top 3 candidates were chosen. 6/23/2014 Department Director and Accounting Manager Interview — Selection of Yasmeen Green was made. Packet Pg. 1`04 INSTRUCTIONS Complete memo and submit to Human Resources for review and approval with: - Personnel Action Form (PAF) - Current organization chart showing where the position fits into the department - Copy of conditional offer letter for new hires After review, HR will confirm with the Finance Department that the position is vacant, funded, and approved to fill. Once Finance provides verification, HR will submit all c documents to the City Manager for approval. Once approved by the City Manager, Human Resources and Civil Service will process for MCC approval, 0 a. L) I APPROVALS Date 0 U 'Q Human Resources c, c c 0 Finance a� City Manager r 0 00 0 00 T- N M CD C d N i QD 91 E N N E U c� Y Y Q Packet Pg. 105 5.F.f AUG-14 FINANCE DIRECTOR PAYROLL FISCAL SERVICES PURCHASING ADMINISTRATION RQL1gN `C IFS CC o r EXEC.ASSISTANT TO N � 1 DIRECTOR d o tta CL PAYROLLTECH PRINCIPAL ACCOUNTANT ACCOUNTING ASSISTANT FINANCIAL ANALYST VACANT !� rn N ACCOUNTING ASSISTANT FINANCIAL ANALYST TO-CM C? N C O • v Q ACCOUNTANT Ill y c c O (n SENIOR FINANCE a� I SPECIALIST a N d' O 00 ACCOUNTANT 1/11 o 00 r N ch ACCOUNTANT I/11 Ow) y C N N C7 ACCOUNTING TECH N E N R it I � U fC Q Packet Pg. 106 CITY OF SAN BERNARDINO INTEROFFICE MEMORANDUM CIVIL SERVICE DEPARTMENT TO: Mayor and Common Council FROM: Rebekah Kramer, Chief Examiner SUBJECT: Justification for Classified Personnel Action—Claudia Allen August 4, 2014 City of San Bernardino Council Meeting Item 5-F (#3218) DATE: August 4, 2014 Attached you will find a complete copy of the justification memo associated with the appointment of Claudia Allen, Senior Human Resources Technician. The second page of this document was missing in the back-up material for the August 4, 2014 City Council meeting (Consent Calendar Item 5-17). CITY OF SAN BERNARDINO TO: Allen Parker City Manager FROM: Helen Tran Human Resources Division Manager SUBJECT: Justification for Personnel Action Name of individual proposed for appointment, promotion, *higher acting, etc. • Claudia C Allen Position/Classification Title • Senior Human Resources Technician Classification Number • 10656 Step # Requested • Step 12 — Range 3410 $3820/mo Budget Account Number & Fund Designation • 001 110 0000 0054 5011 50% • 001 110 0000 0055 5011 50% Justification/Reason for Request This position has been vacant since June 17, 2014, as a result of the previous Senior Human Resources Technician accepting a position in the City Attorney's Office. This position is critical to the department in that it performs a variety of complex, responsible, highly sensitive and confidential office administrative support functions for the department and city employees. After carrying out the recruitment and interview process in search for a suitable fit, Claudia Allen was the most qualified for the department's current needs. She exhibited self-confidence, motivation, and understanding of the Senior Human Resources Technician position. Because of Claudia's qualifications and extensive Human Resources experience, Step 12 is being requested. Claudia holds significant human resources related experience in personnel and training, clerical and administrative, risk and Workers' Compensation experience, as well as having worked extensively in the overall management of employee benefits in her current employment. In fact at step 12, Claudia will be taking a pay cut to start her employment in Municipal Government with the City of San Bernardino. Claudia possesses the knowledge required to be effective and efficient, therefore, she will be an asset to the Human Resources Department and to the City.