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HomeMy WebLinkAbout05.M- Public Works 5.M RESOLUTION (ID #3406) DOC ID: 3406 B CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Purchase Order From: Tony Frossard M/CC Meeting Date: 09/15/2014 Prepared by: Linda Dortch, (909) 384-5140 Dept: Public Works Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Vendor Purchase Agreement and Issuance of an Annual Purchase Order in the Amount of $100,000 with Three One-Year Extensions at the City's Option to Safeway Sign Company for the Purchase of Traffic Signs and Sign Materials. (#3406) Current Business Registration Certificate: No Financial Impact: Account Budgeted Amount: $234,000 Account No. 126-400-0093-5111 Account Description: Materials & Supplies Balance as of 8/19/14: $116,757.86 Balance after approval of this item: $16,757.86 Please note this balance does not indicate available funding. It does not include non-encumbered reccurring expenses or expenses incurred, but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 02/03/14 Resolution No. 2014-28 was approved, authorizing the execution of an agreement and issuance of an annual purchase order in an amount not to exceed $50,000 for the remainder of FY 13/14 with three one-year renewals in an amount not to exceed $100,000 at the City's option to Maneri Sign, Inc. for the purchase of traffic signs and materials. Background: The Public Works Department, Operations & Maintenance Division, is responsible for maintaining traffic signs throughout the City. This includes replacing damaged or faded signs and installing new signs. One July 21, 2014, a formal bid process was initiated to solicit bids for traffic signs and sign materials. Notices inviting bids were posted on the web, printed in the newspaper, and mailed to the Chamber of Commerce. Five non-local vendors responded. No local vendors responded. The bid requested firm-fixed pricing on various traffic signs and sign materials. The vendor, business location, and total price are listed below: 1lndated-9/4/2(114 by plena F_ Grider R Packet Pg.408 5.M 3406 Vendor Location Total Price Safeway Sign Company Adelanto $ 107,606.14 �} Zumar Industries Santa Fe Springs $ 111,583.16 Main Street Signs Ontario $ 112,315.00 Maneri Sign Company Gardena $ 115,170.00 Myers and Sons Hi-Way Safety, Inc. Chino $ 129,979.24 After a review of the submitted bids and confirmation that the apparent low bidder has met all of the bid requirements, Safeway Sign Company was determined to be the lowest responsible bidder. Staff recommends that the Mayor and Common Council authorize the execution of a Vendor Purchase Agreement and issuance of an annual purchase order in the amount of $100,000 with three one-year extensions at the City's option to Safeway Sign Company for the purchase of traffic signs and sign materials. City Attorney Review: Supporting Documents: Reso (DOC) agrmt 3406 (PDF) Bid Packet (PDF) Bid Summary Sheet (PDF) ITntinted• 9/4/2(114 by Tnlenn F. Grider R Packet Pg. 409 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A VENDOR 3 PURCHASE AGREEMENT AND ISSUANCE OF AN ANNUAL PURCHASE ORDER 4 IN THE AMOUNT OF $100,000 WITH THREE ONE-YEAR EXTENSIONS AT THE CITY'S OPTION TO SAFEWAY SIGN COMPANY FOR THE PURCHASE OF 5 TRAFFIC SIGNS AND SIGN MATERIALS. 6 WHEREAS, Safeway Sign Company submitted the lowest bid for the purchase of 7 traffic signs and sign materials per RFQ F-15-01; 8 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 9 CITY OF SAN BERNARDINO AS FOLLOWS: 10 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized to 11 execute on behalf of said City a Vendor Purchase Agreement between the City of San Cn 12 Bernardino and Safeway Sign Company, a copy of which is attached hereto, marked as 13 Exhibit"A", and incorporated herein by reference as fully as though set forth at length. U) 14 15 SECTION 2. That pursuant to this determination the Director of Finance or his 16 designee is hereby authorized to issue an annual purchase order to Safeway Sign Company in M 17 the amount of$100,000 with three one-year extensions at the City's option for the purchase of 18 traffic signs and sign materials. 19 E 20 SECTION 3. The Purchase Order shall reference this Resolution Number and shall R a 21 read, "Safeway Sign Company for the purchase of traffic signs and sign materials. Agreement 22 not to exceed $100,000 with three one-year extensions at the City's option and shall 23 incorporate the terms and conditions of the agreement." 24 SECTION 4. The authorization to execute the above-referenced Agreement is 25 26 rescinded if it is not executed by both parties within sixty (60) days of the passage of this 27 resolution. 28 Packet Pg. 410 Y 5.M.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A VENDOR 2 PURCHASE AGREEMENT AND ISSUANCE OF AN ANNUAL PURCHASE ORDER IN THE AMOUNT OF $100,000 WITH THREE ONE-YEAR EXTENSIONS AT THE 3 CITY'S OPTION TO SAFEWAY SIGN COMPANY FOR THE PURCHASE OF 4 TRAFFIC SIGNS AND SIGN MATERIALS. 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 6 and Common Council of the City of San Bernardino at a meeting 7 thereof,held on the day of , 2014,by the following vote, to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT , 9 L 10 MARQUEZ 11 BARRIOS rn 12 VALDIVIA cc 13 SHORETT Cn 14 2 NICKEL 15 16 JOHNSON M 17 MULVIHILL o aD 18 19 Georgeann Hanna, City Clerk U 20 The foregoing resolution is hereby approved this day of ) 2014. Q 21 22 23 R. CAREY DAVIS, Mayor City of San Bernardino 24 25 Approved as to form: Gary D. Saenz, City Attorney 26 27 By: 28 Packet Pg. 411 VENDOR PURCHASE AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND SAFEWAY SIGN COMPANY FOR TRAFFIC SIGNS AND MATERIALS This VENDOR Purchase Agreement is entered into this day of , 2014, b3 and between Safeway Sign Company ("VENDOR") and the City of San Bernardino ("CITY' or"San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council has detennined that it is advantageous and in the best interest of the CITY to contract for purchase of traffic signs and sign materials a� and; c WHEREAS, The City of San Bernardino did solicit and accept bids from availablc in VENDORs for such traffic signs and sign materials per RFQ F-15-01; and N 0 WHEREAS, VENDOR is the lowest bidder to provide said traffic signs and sign in 2 materials to City; and la NOW,THEREFORE, the parties hereto agree as follows: CD M 1. SCOPE OF SERVICES. o M For the remuneration stipulated, San Bernardino hereby engages the VENDOR to E �a provide those traffic signs and sign materials as set forth in RFQ F-15-01, a copy of which is on a� E file in the Public Works Department and a copy of the Price Form is attached hereto as Attachment"1" and incorporated here by this reference. 2. COMPENSATION AND EXPENSES. a. For the services delineated above, the CITY, upon presentation of an invoice, shall pay the VENDOR up to the amount of$100,000 for traffic signs and sign materials pursuant to RFQ F-15-01. b. No other expenditures made by VENDOR shall be reimbursed by CITY. Exhibit "A" 1 Packet Pg.412 3. TERM; TERMINATION. August 18 2014 through June 30, 2015, with The term of this agreement shall be from g g three (3) one-year extensions at the City's option. Option year one, if exercised, shall be o if exercised, shall be effective tw year , effective July 1, 2015 through June 30, 2016. y , July 1, 2016 through June 30, 2017. Option year three, if exercised, shall be effective July 1, 2017 through June 30, 2018. This Agreement may be terminated at any time by thirty (30) days' written notice by N either party. The terms of this Agreement shall remain in force unless amended by written agreement of the parties executed on or before the date of expiration of current term of the: Cn agreement. c 4. WARRANTY , in VENDOR expressly warrants that all products and services supplied to CITY b; VENDOR under this agreement shall conform to the specifications, drawings or othe 0 description upon which this purchase is based, shall be fit and sufficient for the purpose M W 0 intended, merchantable, of good material and workmanship, free from defects and free an( E clear of all liens or encumbrances. Inspection, testing, acceptance or use of the goods by thl i CITY shall not affect VENDOR's obligations under this warranty, and such warranty shat U survive inspections, testing, acceptance and use. VENDOR agrees to replace or correc 2 a promptly defects of any goods or services not conforming to the foregoing warranty withou expense to the CITY, when notified of such non-conformity by CITY. If VENDOR fails t, correct the defects or replace non-conforming goods or services promptly, CITY may, afte reasonable notice to VENDOR, make such corrections or effect cover, or cure, at VENDOR' expense. "Reasonable notice" for purposes of this section shall not be deemed to require mot L) Exhibit "A" 2 Packet Pg.413 than 60 calendars days notice before commencement of efforts by the CITY to effect cover or a cure except upon written agreement of the Parties. 5. INDEMNITY. VENDOR agrees to and shall indemnify and hold the CITY, its elected officials, employees, agents or representatives, free and harmless from all claims, actions, damages and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any or alleged act or omission of VENDOR, its employees, agents, or subcontractors, relating to or in any way connected with the accomplishment of the w work or performance of service under this Agreement, unless the bodily injury or property a� in damage was actually caused by the sole negligence of the CITY, its elected officials, N employees, agents or representatives. As part of the foregoing indemnity, VENDOR agrees to a, protect and defend at its own expense, including attorney's fees the CITY, its elected officials, E employees, agents or representatives from any and all legal actions based upon such actual or 0 Iq alleged acts or omissions. VENDOR hereby waives any and all rights to any types of express 0 or implied indemnity against the CITY, its elected officials, employees, agents or Y E representatives, with respect to third party claims against the VENDOR relating to or in any a way connected with the accomplishment of the work or performance of services under this E Agreement. 6, INSURANCE. While not restricting or limiting the foregoing, during the term of this Agreement, VENDOR shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an Exhibit"A" 3 Packet Pg.414 ' additional named insured in each policy of insurance provided hereunder. The Certificate of Insurance furnished to the CITY shall require the insurer to notify CITY at least 30 days prior to any change or termination of the policy. 7. NON-DISCRIMINATION. In the performance of this Agreement and in the hiring and recruitment of employees. VENDOR shall not engage in, nor permit its officers, employees or agents to engage in. discrimination in employment of persons because of their race, religion, color, national origin; N ancestry, age, mental or physical disability, medical condition, marital status, sexual gender oz sexual orientation, or any other status protected by law, except as permitted in Section 12940 of in LM the California Government Code. _ 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS. in VENDOR warrants that it possesses or shall obtain, and maintain a business registration certificate pursuant to Title 5 of the San Bernardino Municipal Code, and any other licenses. 0 Iq permits, qualifications, insurance and approval of whatever nature that are legally required of 0 VENDOR to practice its business or profession. M E L 9. NOTICES. c Any notices to be given pursuant to this Agreement shall be deposited with the United E States Postal Service,postage prepaid and addressed as follows: TO THE CITY: Public Works Director 300 North "D" Street San Bernardino, CA 92418 Telephone: (909) 384-5140 TO THE VENDOR: Safeway Sign Company 9875 Yucca Road Adelanto, CA 92301 Telephone: (800) 637-7233 Contact: Mark Johnson Exhibit"A" 4 Packet Pg.415 10. ATTORNEYS' FEES. In the event that litigation is brought by any party in connection with this Agreement the prevailing party shall be entitled to recover from the opposing party all costs and expenses including reas onable attorneys' fees, incurred by th e prevailing party in the exercise of an o. edit' of t hts or remedies hereunder or the enforcement of an of the terms conditions its r Y rights hereof. The costs, salary and expenses of the City Attorney and members of hi, office shall be considered as attorneys' fees for the purposes of this paragraph. Attorney's fee, for the City Attorney and members of his office shall be calculated based on market rate foi r comparable services. a� Cn 11. ASSIGNMENT. VENDOR shall not voluntarily nor by operation of law assign, transfer, sublet of encumber all or any part of the VENDOR's interest in this Agreement without CITY'S prio] written consent. Any attempted assignment, transfer, subletting or encumbrance withou c0 0 It CITY's prior written consent shall be void and shall constitute a breach of this Agreement anc to 0 cause for the termination of this Agreement. Regardless of CITY'S consent, no subletting of M E assignment shall release VENDOR of VENDOR's obligation to perform all other obligations tc be performed by VENDOR hereunder for the term of this Agreement. E U 12. VENUE. Y Q The parties hereto agree that all actions or proceedings arising in connection with thi; Agreement shall be tried and litigated either in the State courts located in the County of Sat Bernardino, State of California or the U.S. District Court for the Central District of California Riverside Division. The aforementioned choice of venue is intended by the parties to be mandatory and not permissive in nature. Exhibit"A" 5 Packet Pg.416 13. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 14. SUCCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the parties to this Agreemen and their respective heirs, representatives, successors, and assigns. 15. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes o' convenience only and shall not affect the construction or the interpretation of any of it., ' provisions. in lb. SEVERASILITY. If any provision of this Agreement is determined by a court of competent jurisdiction tc in be invalid or unenforceable for any reason, such determination shall not affect the validity of enforceability of the remaining terms and provisions hereof or of the offending provision in an) to 0 other circumstance, and the remaining provisions of this Agreement shall remain in full force 0 and effect. M E L 17. ENTIRE AGREEMENT; MODIFICATION. c This Agreement constitutes the entire agreement and the understanding between the E parties, and supersedes any prior agreements and understandings relating to the subject manner Q of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreement. Exhibit"A" 6 Packet Pg.417 VENDOR PURCHASE AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO Ce AND SAFEWAY SIGN COMPANY FOR TRAFFIC SIGNS AND MATERIALS IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. Dated: , 2014 SAFEWAY SIGN COMPANY By: Its: Dated , 2014 CITY OF SAN BERNARDINO L as By: _ Allen J. Parker, City Manager in Approved as to Form: Gary D. Saenz, City Attorney _ rn By: E R 0 M O O r}' M r E L- E_ � U flf Q Q Exhibit"A" 7 Packet Pg.418 JUrQ F-15-0) Traffic Signs Sign City of San Bernardino 9 g mate)MIS TECHNICAL SPECIFICATIONS RFC F-15-01 TRAFFIC SIGNS & SIGN MATERIALS NOTICE: "SFIECIAL INSTRUCTIONS 1-0 THE BIDDER" The Public Works, Department, Operation & Maintenance Division, is responsible foi- l. 1-raffic signs in the City, Traffic signs that are damaged, lost or stolen must be replaced Z' to insure the safety of the traveling public. The intent of this document is to solicit proposals from qualified VENDORS with experience in providing traffic signs and sign Materials. The City is looking for the most responsive and responsible VENDOR that will be committed to provide the City of San Bernardino v�iith traffic signs and sign rnaic-Fials. Through a competitive qualification and bid based procurement process, the City of San Bernardino intend-, to enter into an agreement with 2 qualified VENDOR for traffic signs and sign materials. SeRfices: Bidder shall complete right-hand column indicating brief reasoning for 2 exemptions to requirements when not applicable. State "Acceptable" if 4= requirements are agreeable as set forth in left-hand column. (0 0 FAILURE Tg_LQlVlejL JZE UC,�q FJAND COLUMN jLLQ__LNV,�LjQATF. 6�112 CATEGORY ACCEPTABLE i As— SPECIFIED A. All sheeting's must match components for each sign or sign face made, As s m�A F I E B Delivery charges are included kvith every sign order and should be -,F en r-(E�1> reflected in each line item bid on bidding sheet-. ,6,c, C. All signs and sign faces ordered will have graffiti overlay. ,a(S s PF,CA F1 ED D. All pricing is guaranteed for one year from date of avjard of contract. A5, 5 P ec-4 F I FIDD E. VENDOR will supply Public Works Department with signs and supplies during the ensuing fiscal year(s). The signs ordered shall be available to the Department within ten working days from date of order, no exceptions. If sign order is not received viithin the ten working days, the order can be refused at manufacturers' expense. F, The price quote shall be for Fiscal Year 2014-2015. G. All quotes shall be on the form provided by the Public Works Department, A cc�PM&L-E H. All signs roust have date and manufacture screen printed in right hand 'C"r' corner in 114 inch letters. Packet Pg.419 R.FQ.]� 5.01. 'J)-affic Signs:'k- Sign Materials (. Default: The City of San Bernardino, by written notice of default to the - VENDOR, may terminate the viliole or any part of the contract in any one of the following circumstances: A) If the VENDOR fails to make delivery of the A CjEp7-A81,E supplies or signs specified in the contract and on time. B) If VENDOR fails to perform any of the provisions of this contract, and fails to remedy the situation within a period of five days after receipt of notice. J. In the event the City of San Bernardino terminates this contract in v4hole or part, the City may procure supplies or services similar to those terminated, ACS-T>Tp gL.F.7 and VENDOR shall be liable to the City for any excess cost for such similar supplies, signs, or services. 2. MATERIALS SPEC IFICATIONS U) The base metal shall be new aluminum single-sheet stock of alloy 6061-T6 or 5052-H38, conforming to ASTM Specification: B209-02; shall be free of all corrosion, white rust, and drat. Unless ordered otherwise, thickness shall be 0.063 inches, 0.080 inches, .100 inches, or .126 inches. LM to c S eefiing � N C 1. 3M Diamond Grade type 110GQ florescent colors in 2. 3M Diamond Grade type 100GQ standard colors 2 3. High Intensity Grade type 4 prisi-natic 2 4. Engineer Grade type 1 prismatic F_ 5. 1160A premium Anti-graffiti Overlay o v Aluminum Blanks d Y 1. Aluminum - .125 a 2. Aluminum -- .100 3. Aluminum -- 0.030 m 4. Aluminum - 0.63 5. Flat Blade - 9" x 30" E 6. Flat Blade ..- g"x 36" 1, Extruded Blade -9" x 42" a Miscellaneous Materials 8. Anchor- 21/," x21/,"x30", 12 gage 9. p'os't - 10', 2 x 2 x 120, 12 gage 10. Post. Caps - (812) Universal, 12" x 2" '11 . Crosspiece - (812) '12" 12. Banding- - %" .030 with Plastic -rote 13. Premark Vizigrip - 36"x 12" white, 30' per box 14. Prernark Viz igrip .- 36"x 12", yellow, 30' per box 11 Packet Pg.420 1-ml fic Signs'j",Sig I I M a I erials 3. REFERENCE la IT Provide three local government agencies and/or company's previous or current contact references that sLjppo[jjour abirity to provide traffic signs. A CONTRACT LENGTH The length of this contract shall be for one year with three C3) one-year 4,Cc Ep 7-Ap,LJE7 extensions at the City's option, 5. LICENSES The VENDOR represents that it has all licenses, permits, qualifications and required to provide traffic sign - approvals of whatever nature that are legally i products and materials, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Contract. 6. DELIVERY OF TRAFFIC SIGNS & SIGN MATERIALS The traffic signs and sign materials must be delivered within ten (10) working pcc-jF-PTA5L✓ days. in 7. CONTRACTOR NON-COMPLIANCE .2 A. if the Public Works Depar-h-nent Director, or his designee, determines that there are deficiencies in the performance of this Agreement, the Public Works Director, or his designee, will provide a written notice to the VENDOR stating the deficiencies and specifying a time frame to correct the specified deficiencies. 'This time frame shall be reasonable, as determined by the Public Works Director, or his designee, to correct the specified deficiencies. B. Should the VENDOR fail to correct any deficiencies within the stated time fre-,wne, the Public Works Director, or his designee, may exercise the follovving E Q) measures: AccleME'Le is 1. Deduct from the VENDOR'S payment the arnourif necessary to correct the deficiency, including City overhead costs and impose a deficiency deduction. 2. Withhold the entire or partial payment, 3. Terminate the contract and award to second bidder, 12 Packet Pg.421 I21?i�l,{-1 s-U1 Traffic Signs&Sign Materials PRICE FORM REQUEST FOR QUOTES: RFQ E-15-01 DESCRIPTION OF RFQ: Traffic Si Lis Si is z Materi ! .M COMPANY NAME/ADDRESS: 925v1 NAME OF AUTHORIZED REPRESENTATIVE PRINT NAME MA,cztc �otAt.LS c-1 c TELEPHONE NCB. Girl- ��33 FAX NO. (pv) —v5S 12_ - N UNIT TOTAL FIRM SHEETING UNIT PRICE FIXED PRICE 0 M Diamond Grade type ,i'iOGQ 1,000 sq ft 3500. 00 M florescent colors 3M Diamond Grade type 100GQ 3,000 sq ft a . standard colors m High Intensity Grade type 4 prismatic 3,000 sq ft t l�� �;� �; BoD.00 Eingineer-Gracie type 1 prismatic :3,000 sq ft $ 1. 00 $ 3,000•00 m _ a 1160A Premium Anti-graffiti Overlay 13,000 sq ft $_ - f . 7S � $�22,°750. 00 ALUKM,IM BLANK.:a Alun'lintJ111 - .125 3,000 sq ft $ 3,45 $ /p,35V.t7 d Aluminum - ,100 3,000 sq ft $ 2. 95- $ 8,550.co AluMillul°n - 0.080 4,500 sq ft 2.25 $ 10,/25. 00 AlumirIu€71 -- 0.63 2,000 sq ft $ 19S $ 3, 900 . dU 1�1 Packet Pg.422 RFQ F-15-01. Traffic Signs&Sign Materials Flat Blade - g"x 30" 600 111 ft 2.82. _ $ 1,92..x. Flat Blade -9" >; 36" 600 In ft �__ __ 2•�J`~ $W 1,(0 50.0© Extruded Blade - 9"x 42" 600 In ft .0 5 2, X430- 0C MISCELLANEOUS MATERIAL Anchor - 21/4" x 2 1/"x 30", 12 gage 300 ea $ 8./0 $ 2, Post -- 10', 2 x 2 x 120, 12 gage 300 ea ;z 8-3 7 7`�9 66 Post Caps- (812) Universal, 12" x 2" .150 ea $ 1(0-16 $-w Crosspiece - (812) 12" 150 ea $ 1(0-`��.. a $ 2,�-6�'52 � Banding - %" .030 With Plastic Tote 12 rolls $ /0�.lP7 - $� -- CU Premark Vizigrip - 36" x 12", white, 20 boxes 3t�' per lox ; _ g 9 9� 3,9h�S. 80 Pre ?Fark Vizigrip - 36" x 12", yellow, � 30, per box 20 boxes TOTAL FIRM FIXED COST $ M CL ANNUAL. PURCHASE ORDER _ a) E Effective on or about August 1, 20714 through June 30, 20715 Plus three (3) one-year � fc-rle[Val options, for City's requirements. a motion year one, if exercised, shall be effective July 1, 2015 through JLine 30, 2016, QjAini-yr two, if exercised, shall be effective July ! , 2016 throucg.h June 30, 2017. ear_three, if exercised, shall be effective July 1 , 2017 through June 30, 2018 Actual option year pricing shall be negotiated with the successful Bidder(s) prior to exercising of any given option year. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order. I 15 Packet Pg.423 RFQ F-15-01 Traffic siell<&8i gn Adateri'lls Are there any other additional or incidental costs that will be required by-your firm in order to meet the requirements of the Proposal Specifications? Yes A\13�-) - - -_. (circle one), If you answered "Yes", please provide detail of said additional costs: Pleas-, indicate any elements of the Proposal Specifications that cannot be met by your f i Fnn. Have you included in your proposal all informational items and fOFI-ns as requested I No (circle one). If you answered "No", please explain: .CILP§-) Cn This offer shall remain firm for 120 days from RFQ close date. in Terms and conditionsa:s set forth in this RFQ apply to this proposal. .2 Cash discount allowable — % days; unless of herwise stated, payment ferms are: Net thirty (30) days. In signing this proposal, Offeror(s) warrants that all certifications and documents requested herein are attached and properly completed and signed. 0- From time to time, the City may issue one or more addenda to this RFQ. Below, :2 elow, please CD �j indicate all Addenda to this RFQ received by your firm, and the date said Addenda vvas/vvere received. E Verification of Addenda Received Addenda No: Received on: -1/219 Addenda No: Received on: Addenda No: Received on: 16 Packet Pg.424 RFQF-J. -01 TrafficSi.ens&Sign Materials FIRM NAME: _ SAUW!�-j S I COAgCAt4 CA Finaiis Sa1e-S�saC�r�a� st r.. Cam,r � Fax: Authorized Signature: id Print Nalne: IF SUBMITTING A "NO PROPOSAL", PLEASE STATE REASON (S) BELOW., � cn CL is 0 0 v M t Y U f� m C d E t U tQ r Q 17 Packet Pg.425 Rr-Q]-,'-15-0 i Tf-,111le Signs&SisRn M,11 011,31S SUBCONTRACTOR'S LIST As required by California State Law, the General Contractor bidding will hereinafter- state the subcontractor who will be the subcontractor" on the job for each particular trade or subdivision of the work Ill an ar7lount in excess of one-Ilaif of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, lie agrees that lie is fully qualified to perform that portion himself and that he shall perform that portion himself. w Ra DIVISION OF � NAME OF FIRM OR � LOCATION WORK OR CONTRACTOR CITY TRADE _ cc in CL N --- — Y Print Name Sig affi l . of Bidd � m _ Company Name, Sfi ��lG��_ �I1'IPA�l -- Address: RlH iEcTION OF BIDS The undersigned agrees that the CitV of San Bernardino reserves the right to reject any or all bids, and reserves the right to waive informalities in a bid or bids not affected by law, if to do seerns to best serve the public interest, l Packet Pg.426 � Trsti'i:ic.Sifyns Sign A-fata'iZls NON — COLLUSION AFFIDAVIT" TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United Mates Code, Section 112, the undersigned hereby sfates, under penalty of perjul)r: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFQ F-15-01 . L Business Name prE�W ScC—,V1t C &APA4- - c Business Address q$1 '4�e �, � r�CA C1 7--: `n _ _ -a c Signature of Iaidder X in —- �lace of Residence � r` co Subscribed and sworn before me this. day of� '21 ���i. 2Q !J Y i' otas1� Public in and for the C ou{ity of ,� � �,�' Late of California. a My commission expires: '"` � � 20 � 00 a� E � JACKELYN L.HENRY Q \• ),e 1Gz Commission#2039502 / Notary Public-California / San Bernardino county .. M Camm.Ex Tres Se 1,2017 {/ 1� Packet Pg.427 a- d Sal B StJ. July 28, 2014 Q3 ADDENDUM #1 TO Request for Quotation (RFQ) F-15-01 Traffic Signs & Sign Materials = Notice is hereby given that the following changes, additions, deletions, or clarifications are incorporated as an Addendum to the Request for Quotation (RFQ) F-15-01 _U 1. Are these square or round? Perforated? Galvanized? Please provide a part F number if applicable and/or a specification sheet for this product so that we may CD provide an accurate quote. M ANSWER: Poles are square, galvanized and perforated. CL 2. Please confirm if caps & crosspieces are to be for extruded or flat blades? m C ANSWER: 4) Flat blades. 3. Names of countries that will be eligible to participate in this tender? a ANSWER: USA only 4. Estimated Budget for this Purchase? ANSWER: $100,000 per year Packet Pg. 428 5. Any Extension of Bidding Deadline? ANSWER. No extensions Sincerely, Vanessa Sanchez Accounting Assistant �L Q c� G _P m C _P U) V L 0 M d V n. 'C m C N E S U lC a� Q Packet Pg. 429 ATTACHMENT A'A" Reference List for Safeway Sign Company (info updated 8/23/13) Agency Name: City of Barstow Address: 900 South Ave. H Barstow CA 92311 Contact Person: Thomas Alva Phone: 760-718-8452 Fax: 760-256-3213 P E-Mail: talvagbarstowca.org Contract Initiation Date: Supple to Barstow since 1998 Set-vices Provided: Traffic Sim, Blanks, Hardware & Roll Goods v r_ Agency Name: Ci ,T of Visalia Address: 335 N. Cain Street Visalia CA 93292 Contact Person: Abel Lopez Phone: 559-713-4228 Fax: 559-713-4874 a E-Mail: ablopez 6.visalia.ca.us m Contract Initiation Date: Suppling to Visalia since 1998 Services Provided: Traffic Sims, Blanks & Hardware d Agency Name: Sutter County Address: 1130 Civic Center Blvd., Yuba City, CA 95993 Contact Person: Mitch Domes Phone: (530) 682-4332 Fax: (530) 671-6814 E-Mail: MGome a ,r us snco.suttc. .ca. a Contract Initiation Da t e: Supplying to Sutter Cou t v since 2012 Services Provided: Traffic Signs, Blanks & Hardware Packet Pg.430 (slelie4ew u6iS pue su6iS oi}}eal 90i�£) 19945 daewwnS pig :juow4oejjV :. ° I M it f3 Ca Uj O ° O O O O O O a CO O 0 LO � 6 O O ° C] O 0 0 ° o a 0 CD U a° a CD ° °a C� E '� a CD CD LO Lo � N °o °o ° Y L ; a O ° O Lf7 Q Lf) d U7 O V O7 N O -0 M N O U d O X r X T- c^ -v--- V N N N �= O - : O O CL LL cu O cu tE �t (D a) c7 O ti N O O a U) O O L O LO c- - O O U co cu a O a cr) O Lo Q LO c1 N O O N (n cj Ct r c- d N N d d C) >+ O a O C0 O C) O CD O C) LO O O O O O O O Q O O O (A e) O O O O ° .0 O O U-) O O O O O Q) LO 0 Lo LO r- LC) m CD L- - O ~ a CD O LL �: 00 m C) O O d) cY) 00 O f3' U N 0) t N N M _ a) O LO o c) 00 O O L- LO U-) LO LO LO U) LO c7 O O Cfl 00 Ln 0- O Cfl V Nt N N O LU "T I�t r- a T- t N N N N C7 c7 c� LLJ O O O ° O C) a 0 0 0 0 0 0 O a o o �, o a o a 0 0 �y ° Ca CD ° E .� ° CD' a o 6 o C) N �^ O ° LD Lo � � L O O Lt) O t� I` O p O U) LL U c*3 N (B O O O) CO r N _ r Y U O LL_ Cl){ CO m m O ci3 U ° cai a� O (D LO Lo Lf) s O a O Lc) LO Lf) O m CD LO rn co Q.. 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