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RESOLUTION (ID #3466) DOC ID: 3466 D
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Agreement/Contract Amendment
From: Jarrod Burguan M/CC Meeting Date: 09/15/2014
Prepared by: Raymond King, (909) 384-5742
Dept: Police Ward(s): All
Subject:
Resolution of the Mayor and Common Council of the City of San Bernardino and the Mayor and
Common Council Acting as the Successor Agency to the Redevelopment Agency of San
Bernardino Authorizing the Execution of Amendment Number One to Vendor Service
Agreement Between the City of San Bernardino and Platinum Security, Inc., for Security Guard
Services at Several City Locations. (#3466)
Current Business Registration Certificate: Yes
Financial Impact:
Account Budgeted Amount: $100,000
Account No. 001-210-0033-5502
Account Description: Downtown Security Contractual Services
Balance as of: 8/7/14 $100,000
Balance after approval of this item: $0.00
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred,but not yet processed.
Motion: Adopt the Resolution.
Synopsis of Previous Council Action:
12/17/2012 Resolution 2012-293 adopted authoring the execution of a contract and issuance
of an Annual Purchase Order to Platinum Security, Inc., for security guard service
at the Feldheym Library and San Bernardino Metrolink Station.
Background:
The City of San Bernardino has contracted security guard services through Platinum Security,
Inc., since 2012. These services are provided at Feldheym Library and San Bernardino
Metrolink Station. There still exists an executed Vendor Service Agreement, which is to term
out on June 30, 2015. The current approved budget amount for Downtown Security Contractual
Services is $100,000.
An opportunity has been revealed for a partnership between the City of San Bernardino and the
Successor Agency related to security guard service. Currently, the Successor Agency contracts
security guard service for the Carousel Mall. There is also the need for regular security guard
patrols at and around Successor Agency sites, which includes City Hall parking structure and
Court Street Square. An MOU between the Successor Agency and the City would allow the
Successor Agency to fund security guard service/patrols for the Carousel Mall and Successor
Agency sites with a Police Department sergeant managing the security program. A portion of
Updated: 9/4/2014 by Jolena E.Grider D I Packet Pg. 386
3466
that sergeant's salary/benefits would be reimbursed by the Successor Agency for managing the
program.
The cost for security guard service at the Carousel Mall and for Successor Agency sites is
$196,647.24 for FY 2014/15, $199,082.39 for FY 2015/16, and $200,702.08 for FY 2016/17.
The cost for a police sergeant to manage this program for the Successor Agency is $8,606 for the
first year.
The only change to the service currently provided to the City of San Bernardino is an additional
4.5 hours on Sundays at the Metrolink Station, which will supplement service at the platform and
parking structure.
Platinum Security, Inc., has reviewed the amendment and scope and has agreed to the content
and terms.
The Police Department budget includes sufficient funds to cover the Police Department portion
of the contract in account number 001-210-0033-5502, with an unspent balance of$105,000.00.
The financial impact for the Successor Agency is $196,647.24 from account number 710-060-
0123*5502, Admin. Property Maintenance. This amount is included as part of the ROPS
reporting to the State.
City Attorney Review:
Supporting Documents:
City and Successor Agency Amendment to VSA with Platinum Securty (DOC)
agrmt 3466 (PDF).
Attachments 1 &2 (DOC)
Updated: 9/4/2014 by Jolena E. Grider D Packet Pg. 387
5.K.a
1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AND THE MAYOR AND COMMON COUNCIL ACTING AS
3 THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF SAN
4 BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER
ONE TO VENDOR SERVICE AGREEMENT BETWEEN THE CITY OF SAN E
5 BERNARDINO AND PLATINUM SECURITY, INC., FOR SECURITY GUARD
SERVICES AT SEVERAL CITY LOCATIONS. E
6 a
7 WHEREAS, Platinum Security, Inc., is the preferred provider of security guard v
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8 services at the City's Library and Metrolink Station for the Police Department. u)
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NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
10 COUNCIL OF THE CITY OF SAN BERNARDINO AND THE MAYOR AND
11 COMMON COUNCIL ACTING AS THE SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY OF SAN BERNARDINO AS FOLLOWS: E
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13 SECTION 1. The City Manager of the City of San Bernardino is hereby authorized
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to execute, on behalf of said City and the Successor Agency, Amendment Number One to the �
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Agreement for Services between the City of San Bernardino and Platinum Security, Inc„ a °
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copy of which is attached hereto, marked Exhibit "A," and incorporated herein by this E
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18 reference as fully as though set forth at length
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19 SECTION 2. The City Manager of the City of San Bernardino is hereby authorized to
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execute on behalf of said City a Memorandum of Understanding with the Successor Agency N
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for management of security guard service at the Carousel Mall and Successor Agency sites.
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23 SECTION 3. That pursuant to this determination the Director of Finance, or his
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24 designee, is hereby authorized to issue an Annual Purchase Order in an amount not to exceed
25 $315,000 for Fiscal Year 2014/2015 through Fiscal Year 2016/2017 to Platinum Security, E
26 Inc., as long as funds are available and appropriated in the budget each year. Y
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Packet Pg. 388
5.K.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AND THE MAYOR AND COMMON COUNCIL ACTING AS
2 THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER
3 ONE TO VENDOR SERVICE AGREEMENT BETWEEN THE CITY OF SAN 0
BERNARDINO AND PLATINUM SECURITY, INC., FOR SECURITY GUARD
4 SERVICES AT SEVERAL CITY LOCATIONS. E
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6 SECTION 4. The Purchase Order shall reference this Resolution number and shall `t
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7 read, "Platinum Security, Inc., for Security Guard Services at Feldheym Library, San
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Bernardino Metrolink Station, and Successor Agency Sites for the Police Department" and
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shall incorporate the terms and conditions of the Agreement for Services.
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Packet Pg. 389
5.K.a
1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AND THE MAYOR AND COMMON COUNCIL ACTING AS
2 THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER
3 ONE TO VENDOR SERVICE AGREEMENT BETWEEN THE CITY OF SAN
4 BERNARDINO AND PLATINUM SECURITY, INC., FOR SECURITY GUARD
SERVICES AT SEVERAL CITY LOCATIONS. E
5
6 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
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7 Common Council of the City of San Bernardino at a meeting
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thereof,held on the day of , 2014, by the following vote, to wit:
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10 Council Members: AYES NAYS ABSTAIN ABSENT L
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11 MARQUEZ
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12 BARRIOS �
13 °'
VALDIVIA
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SHORETT
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16 NICKEL
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17 JOHNSON �
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18 MULVIHILL ¢
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Georgeann Hanna, City Clerk
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22 The foregoing resolution is hereby approved this day of , 2014.
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24 R. Carey Davis, Mayor u
25 City of San Bernardino
26 Approved as to form: r
Gary D. Saenz, City Attorney ¢
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28 By:
Packet Pg. 390
S.K.b
EXHIBIT A
AMENDMENT NUMBER ONE TO VENDOR SERVICE AGREEMENT BETWEEN THE
CITY OF SAN BERNARDINO AND PLATINUM SECURITY INC. FOR SECURITY
GUARD SERVICES AT SEVERAL CITY LOCATIONS
THIS AMENDMENT NUMBER ONE TO AGREEMENT FOR SECURITY GUARD
SERVICES (the "Amendment Number One") is made as of the day of
2014, by and between the City of San Bernardino, a municipal corporation ("City"), the
Successor Agency to the Redevelopment Agency of the City of San Bernardino, a public
body corporate and politic ("Successor Agency"), and Platinum Security, Inc., a California
corporation ("Vendor"). Collectively, City, Successor Agency and Vendor are referred to
herein as the "Parties" and individually as a "Party".
WITNESSETH THAT:
WHEREAS, City and Vendor previously entered into an original Agreement for
Security Guard Services dated December 17, 2013 (the "Agreement"); and
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WHEREAS, the Agreement's scope of services included security guard services at
the Feldheym Library and the San Bernardino Metrolink Station, as more particularly a
described in the Agreement; and
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WHEREAS, Successor Agency controls and manages certain real properties for a
which security guard services are required, as such real properties ("Successor Agency
Properties") are more particularly described in the Scope of Services, Attachment 1 to this
Amendment Number One, and
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WHEREAS, Successor Agency desires that Vendor provide additional security M
guard services with respect to the Successor Agency Properties consistent with the E
Scope of Services, Attachment 1 to this Amendment Number One, and
WHEREAS, Successor Agency has become a Party to the Agreement pursuant to
this Amendment Number One for the purpose of engaging Vendor to provide additional
security guard services with respect to the Successor Agency Properties; and r
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WHEREAS, Vendor is willing to provide additional security guard services with
respect to the Successor Agency Properties consistent with this Amendment Number
One; and
WHEREAS, it now becomes necessary to amend said Agreement and the Parties
are desirous of such amendment.
NOW, THEREFORE, in consideration of the mutual undertakings herein, the
Parties amend the Agreement as follows:
Q1. The Scope of Services is amended in its entirety to add additional security
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Packet Pg. 391
EXHIBIT A
guard services with respect to the Successor Agency Properties, as morE
particularly described in Attachment "'I", attached hereto and incorporatec
herein by this reference.
2. The Schedule of Compensation and Expenses is amended in its entirety to adc
funding for additional security guard services with respect to the Successor
Agency Properties, as more particularly described in Attachment "2", attachec
hereto and incorporated herein by this reference.
3. Schedule of Performance is extended through June 30, 2017.
4. All remaining provisions of the Agreement shall remain the same.
IN WITNESS WHEREOF, the City, Successor Agency and Vendor have approvec
this Amendment Number One effective the day and year first above written. o
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CITY/SUCCESSOR AGENCY: VENDOR: E
City of San Bernardino/ Platinum Security, Inc. E
Successor Agency to the
Redevelopment Agency of the
City of San Bernardino
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By: By:
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Allen J. Parker Name: to
City Manager/ Title: M
Executive Director E
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ATTEST:
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By:
Georgeann Hanna a
City Clerk
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APPROVED AS TO FORM:
BygCity
Saenz
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ATTACHMENT "1"
SCOPE OF SERVICES
FOR
SECURITY GUARD SERVICES
1. SCOPE OF SERVICES
CITY SITES
Metrolink Train Station: The City requires an unarmed security guard in
uniform - 2 shifts — from 4:00 a.m. until 10:30 p.m. (18.5 hours per day), o
Monday through Saturday (10:30 p.m. or until the last train arrives at the
station and the public safely clears the parking area, whichever comes E
first), and 7:00 a.m. until 6:30 p.m., Sunday (11.5 hours per day).
E
Feldheym Central Library: The City requires an unarmed security guard
in uniform from 9:00 a.m. until 6:00 p.m., Monday through Thursday (9-
hours per day), and 12:00 p.m. until 6:00 p.m., Saturday (6-hours per
day). The Norman F. Feldheym Central Library is closed on Fridays and
Sundays. q1
SUCCESSOR AGENCY SITES N
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Carousel Mall: The Successor Agency requires one (1) unarmed guard y
in uniform — 2 shifts except Sunday — from 6:30 a.m. until 8:00 p.m.,
Monday through Friday (13.5 hours per day), 9:00 a.m. until 8:00 p.m.,
Saturday (11 hours per day), and 10:00 a.m. until 7:00 p.m., Sunday (9 y
hours per day). a
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Night Time Patrol of Successor Agency Sites: The Successor Agency
requires two (2) armed security guards in uniform in a clearly marked
security vehicle from 10:00 p.m. until 6:00 a.m. Monday through Sunday a
(8 hours per day) for the following sites:
Vacant Buildings
396 N. E Street (old Woolworth building)
385 N. E Street (vacant restaurant)
301 N. E Street (Convention Center)
144 Carousel Mall (old Wards furniture storage)
1350 S. E Street (former Parks & Recreation building)
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Occupied Buildings
780 N. E Street (Sturges Theatre)
746 W. 5th Street (Salvation Army)
450 N. E Street (Regal Cinema)
562 W. 4th Street (California Theatre)
Carousel Mall property including parking structure
201 N. E Street (former EDA building)
280 S. E Street (Baseball Stadium)
Parking Lots/Plazas
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512 W. 5th Street o
Church Street/D Street
Church Street/Vale E
400 block N. F Street (west side of street)
450 N. E Street (Regal Cinema parking lots to the south, west and north E
side of theater)
400 block N. D Street (west side of street)
402 N. D Street (Law Library)
300 N. D Street (City Hall parking structure, parking lot, pergola area, and
building exterior)
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2. REQUIREMENTS N
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All Locations:
1) The security guards provided shall be properly licensed
through the State of California
2) The security guards provided will have the necessary
training, ability, and Supervisor oversight to perform all of the a
proposed duties, and shall always maintain a neat and
professional appearance. E
3) The security guards will always conduct themselves with a
professional respectful attitude and demeanor in any
interaction with the public or City staff.
4) The security guard on duty shall always have the means on
their person to contact all emergency services as required,
fire, police, or ambulance either through radio or cell phone.
3. UNIFORM
All Locations:
The security guard will wear a clean and pressed police style uniform
acceptable to the City for each shift.
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4. DUTIES
Metrolink Train Station:
1) Provide surveillance of the property and secure the Metrolink
platform and site from incidents. Ensure the Metrolink gate
to the platform is closed, as safety to the public requires.
2) Monitor and observe all vehicles within the parking areas to
include the parking structure. Provide foot patrols of the
property and parking areas on an irregular basis, but at least
a minimum of three (3) times per hour. Immediately notify
the San Bernardino Police Department of irregularities or
criminal activity.
3) Document on a daily basis a log of activities, incidents, and
interactions, either with public, Supervisor, City personnel, or E
emergency services on a report format acceptable to the
City of San Bernardino. �E
Feldheym Central Library:
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1) Provide surveillance of the property and secure the Library
from incidents.
2) Provide foot patrol of the Library building on an irregular M
basis as directed by the Police Department, and immediately N
notify the San Bernardino Police Department of irregularities
or criminal activity. y
3) Document on a daily basis a log of activities, incidents, and
interactions, either with public, Supervisor, City personnel, or
emergency services on a report format acceptable to the y
City of San Bernardino. Q
Carousel Mall: E
1) Lock and unlock public entrances, delivery doors and trash a
rooms.
2) Provide surveillance of the property and secure the Mall from
incidents.
3) Provide foot patrol of the Mall on an irregular basis as
directed by the Police Department. Immediately notify the
San Bernardino Police Department of irregularities or
criminal activity.
4) Maintain a Detex-type tour verification system for eleven (11)
public entry points and provide Guard check-in at two jewelry
stores.
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5) Other duties identified in the Carousel Mall Security Guard
Duties document attached hereto as Exhibit A.
6) Document on a daily basis a log of activities, incidents, and
interactions, either with public, Supervisor, City personnel, or
emergency services on a report format acceptable to the
City/Successor Agency.
Night Time Patrol of Successor Agency Sites:
1) Provide surveillance of Successor Agency property exteriors
and secure from incidents, with respect to all Successor
Agency Properties.
2) Conduct vehicle patrols (GPS equipped) at Successor
Agency properties as outlined in Section 1, above, with o
respect to all Successor Agency Properties.
3) Conduct vehicle and foot patrols with respect to all E
Successor Agency Properties. Immediately notify the San
Bernardino Police Department of irregularities or criminal a
activity.
4) Document on a daily basis a log of activities, incidents, and
interactions, either with public, Supervisor, City/Successor
Agency personnel, or emergency services on a report format `r'
r acceptable to the City/Successor Agency.
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5. SECURITY GUARD COMPANY SHALL: N
All Locations:
1) Provide the necessary training and supervision for each
security guard proposed for each location. y
2) Ensure the security guards assigned to each location are
neat and professional in appearance, and conducts themself
with a professional, respectful attitude and demeanor in any
interaction with the public or City staff.
3) Provide sufficient unscheduled Supervisor visits to the site to Q
monitor and ensure the duties are being properly executed.
4) Review the daily security guard log/report and submit copies
of each to the San Bernardino Police Department on a
biweekly basis.
5) Maintain in effect policies of comprehensive public, general
and automobile liability insurance, in the amount of
$1,000,000.00 combined single limit, and statutory worker's
compensation coverage, and shall file copies of said policies
with the City's Risk Manager prior to undertaking any work.
6) The City shall be set forth as an additional named insured in
each policy of insurance provided. The Certificate of
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Insurance furnished to the City shall require that insurer to
notify the City at least 30-days prior to any change in or
termination of the policy
6. CONTRACT LENGTH
The length of this contract shall be extended through June 30, 2017.
7. LICENSES
The Vendor represents that it has all licenses including a State license
from the Bureau of Security & Investigative Services, permits,
qualifications and approvals of whatever nature that are legally required to
provide security guard services, including a City Business License, and o
that such licenses and approvals shall be maintained throughout the term
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of this Contract. E
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8. CONTRACTOR NON-COMPLIANCE Q
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1) If the Chief of Police for the San Bernardino Police Department,
or his designee, determines that there are deficiencies in the
performance of this Agreement, the Chief of Police, or his
designee, will provide a written notice to the Vendor stating the
deficiencies and specifying a time frame to correct the specified M
deficiencies. This time frame shall be reasonable, as N
determined by the Chief of Police, or his designee, to correct the 06
specified deficiencies.
2) Should the Vendor fail to correct any deficiencies within the
stated time frame, the Chief of Police, or his designee, may
exercise any of the following measures or a combination Y
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thereof: a
a) Impose a deficiency deduction and deduct from the
Vendor's payment the amount necessary to correct the E
deficiency, including City overhead costs.
b) Withhold the entire or partial payment. Q
c) Terminate the contract.
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ATTACHMENT "2"
SCHEDULE OF COMPENSATION AND EXPENSES
FOR
SECURITY GUARD SERVICES
Projected City Expenditure for Security Guard Service
Fiscal Year Feldheym Library MetroLink Station Total
2014/2015* $24,948.69 $79,119.41 $104,068.10
2015/2016 $26,028.42 $81,649.22 $107,677.64
2016/2017 $26,995.20 $83,872.00 $110,876.20 0
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Projected Successor Agency Expenditure for Security Guard Service
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Fiscal Year Carousel Mall Successor Patrol Vehicle Total
Agency Sites
2014/2015* $56,548.36 $118,782.88 $21,316.00 $196,647.24
., 2015/2016 $58,607.91 $1191100.48 $21,374.00 $199,082.39
2016/2017 $60,227.2-0:--- $119'100.48 $21,374.40 $200,702.08
*Expenditure for security guard service will be less than indicated due to
execution of this agreement occurring after the beginning of the fiscal year.
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Projected Successor Agency Expenditure for Police Sergeant
A San Bernardino Police Department sergeant will supervise and manage a
security guard services on behalf of the Successor Agency. This sergeant, at
Step 5, earns $82.7518 per hour (salary/certificate pay/benefits). It is estimated E
that the police sergeant will dedicate 1/2 hour or 30 minutes each workday on this
program. The police sergeant works four days per week. a
Hourly Rate Hours/Week Weekly Annual
Expenditure Expenditure
$82.7581 2 $165.50 $8,606.00 **
**The annual rate is based upon salary/benefit calculations as of 8/4/14. Each
subsequent fiscal year will be adjusted for any salary/benefit increases or
decreases.
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