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Home My WebLink About2014-373 1 RESOLUTION NO. 2014-373 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO 3 TRANSFER $1,358,536.62 FROM WITHIN THE BUDGET OF THE DEPARTMENT 4 OF PUBLIC WORKS IN ORDER TO FUND SALARIES DEPARTMENT WIDE. 5 WHEREAS, the City of San Bernardino, Department of Public Works must establish line item funding for part time and overtime salaries.; and 6 WHEREAS, each affected division must reallocate funds within its respective operating 7 budget to fund part time and overtime salaries to maintain appropriate service delivery levels; 8 NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON 9 COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 10 SECTION 1. The Director of Finance is hereby authorized and directed to transfer 11 $1,358,536.62 from within the budget of the Department of Public Works for the funding of 12 salaries department wide as more specifically set forth in Exhibit "A," attached hereto and 13 14 incorporated herein. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 /// I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE DIRECTOR OF FINANCE TO TRANSFER $1,358,536.62FROM WITHIN THE BUDGET OF THE DEPARTMENT 3 OF PUBLIC WORKS IN ORDER TO FUND SALARIES DEPARTMENT WIDE. 4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 5 and Common Council of the City of San Bernardino at a joint regular meeting thereof, held on 6 7 the 20th day of October, 2014,by the following vote, to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT 9 MARQUEZ x 10 BARRIOS x 11 12 VALDIVIA x 13 SHORETT x 14 NICKEL x 15 JOHNSON x 16 MULVIHILL x 17 18 19 GeorgeaAn Hanna, ity Clerk L� 20 The foregoing resolution is hereby approved this �2 day of October, 2014. 21 22 �2 a, R. Carey Davis/mayor 23 City of San Bernardino Approved as to form: 24 Gary D. Saenz, City Attorney 25 26 By: 27 28 2014-373• BUDGET AMENDMENT REQUEST FY 14/15 EXHiBrT "A" Date: 10/13/2014 Transfer TO Transfer FROM: DR CR ACCOUNT'NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 001-400-0037-5015 $ 23,000.00 001-400-0037-5011 $ 26,000.00 001-400-0036-5015 $ 3,000.00 $ 26,000.00 $ 26,000.00 JUSTIFICATION FOR TRANSFER REQUEST: Transfer funds from full time salary savings to part time salaries. Requested By: ` Public Works DepartrUnt Head Si nature Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 14/15 Date: 10113/2014 Transfer TO Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 001-400-0092-5014 $ 5,000.00 Unallocated HUTA $ 5,000.00 $ 5,000.00 $ 5,000.00 JUSTIFICATION FOR TRANSFER REQUEST: Transfer of funds to cover part time salaries to perform work on CIP projects Requested By: Public Works Department ead Signatu a Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 13/14 Date: 8/20/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER _ AMOUNT ACCOUNT NUMBER AMOUNT 001-400-0036-5014 $ 276,000-00 001-400-0036-5011 $ 42,343.00 001-400-0037-5011 145,504 001-400-0037-5507 88,153 $ 276,000.00 $ 276,000.00 JUSTIFICATION FOR TRANSFER REQUEST: Holding HVAC Supervisor, Facilities Maintenance Mechanic and Custodian vacant and transferring those funds and funds from Facilities Services 5507 into Part Time Salaries. Requested By: xg=j=n;.� Public Works Department ead Sicg6ature Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED:. DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 14/15 Date: 10/13/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 001-400-0025-5015 $ 9,000.00 Unallocated HUTA $ 9,000.00 $ 9,000.00 $ 9,000.00 JUSTIFICATION FOR TRANSFER REQUEST: Transfer of funds to cover over time salaries to perform work on CIP projects Requested By: —� Public Works DepartmentTiead Signature Department FINANCE USE ONLY COUNCIL ACTION REQUIREDINOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 14115 Date: 10/13/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER` AMOUNT 001-400-0026-5015 $ 2,000.00 Unallocated HUTA) $ 2,000.00 $ 2,000.00 $ 2,000.00 JUSTIFICATION FOR TRANSFER REQUEST: Transfer of funds to fund overtime for CIP projects Requested By: Public Works Departme Head Signature Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 20L4-373 BUDGET AMENDMENT REQUEST FY 14/15 Date: 10/13/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 001-400-001-5015 $ 17,000.00 001-400-0031-5011 $ 17,000.00 $ 17,000.00 $ 17,000.00 JUSTIFICATION FOR TRANSFER REQUEST: Transfer funds from full time sala savings to part time salaries. Salary savings is from not filling Real Property Manager position. Requested By: Public Work s Depa� e Hnt e —ad i _ nature Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 14/15 Date: 8/21/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 126-400-5011-0000-0099 $ 217,116.00 126-400-5014-0000-0025 $ 1-79,523.00 ,.- Salaries Perm/Fulltirne Salaries Tem /Parttime 126-400-5015-0000-0099 $ 5,000.00 Unallocated HUTA $ 42,593.00 Overtime Gas Tax Funds $ 222,116.00 $ 222 116.00 JUSTIFICATION FOR TRANSFER REQUEST: Funds to cover salaries and overtime for the Right of Way crew for FY 14/15. These salaries were previously covered by Integrated Waste Management Funds. Requested By: Public Works V( artment Head Signature re Department p FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 14/15 Date: 8/21/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 126-400-5015-0000-0088 $ 20 000.00 Unencumbered HUTA $ 37 000.00 Overtime Gas Tax Funds 126-400-5014-0000-0088 $ 17 000.00 Salaries/Part Time $ 37 000.00 $ 37 000.00 JUSTIFICATION FOR TRANSFER REQUEST: Funds to cover overtime and part time salaries for the Street Maintenance crew for FY 14/15. Requested By: _ Public Works ep rtrn t ReadSigfnature Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 14/15 Date: 8/21/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 126-400-5015-0000-0093 $ 40,000.00 Unencumbered HUTA $ 40 000.00 Overtime Gas Tax Funds 40,000.00 $ 40 000.00 JUSTIFICATION FOR TRANSFER REQUEST: Funds to cover overtime salaries for the Traffic Signal crew for FY 14/15. Requested By: „---~-- Public Works Dep—artal6t Head Signature Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 14115 Date: 8/21/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 132-400-5015-0000-0094 $ 121000.00 132-400-0094-5502 $ 121000.00 Overtime Professional/Contractual $ 121,000-001 121000.00 JUSTIFICATION FOR TRANSFER REQUEST: Funds to cover overtime salaries for the Sewer crew for FY 14/15. Requested By Public Works epartm t Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDUT AMENDMENT REQUEST FY 2014-2015 DATE: 8/28/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 527-400-0095*5014 $ 157 951.00 527-400-0097*5179 $ 100 000.00 527-400-0096*5179 $ 57 950.00 527-400-0096*5014 $ 78 975.00 527-400-0096*5179 $ 78 975.00 527-400-0098*5014 $ 15,795-00 527-400-0096*5179 $ 15 795.00 527-400-0099*5014 $ 300 000.00 527-400-0001*5505 $ 300 000.00 $ 552 721.00 $ 552,720.00 JUSTIFICATION FOR TRANSFER REQUEST The Integrated Waste Management Division is requesting to transfer funds from within its own budget to cover shortfalls in Part Time Salaries. Requested By: r De went Head 6ignature Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 2014-2015 DATE: 8/28/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 527-400-0095*5015 $ 77,190.00 527-400-0095*5112 $ 50 000.00 527-400-0096*5179 $ 27190.00 527-400-0096*5015 $ 48 790.00 527-400-0096*5179 $ 48 790.00 527-400-0096*5015 $ 79,835.62 527-400-0096*5111 $ 79 835.62 $ 205 815.62 $ 205 815.62 JUSTIFICATION FOR TRANSFER REQUEST The Integrated Waste Management Division is requesting to transfer funds from within its own budget to cover shortfalls in Overtime Salaries. Requested By: `� --� f OOL4 c W0je Depart ent Head Signature Department FINANCE USE ONLY COUNCIL ACTION REQUIRED/NOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 2014-2015 DATE: 8/26/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 635-400-0100*5015 $60,000.00 635400-0100 5173 $60,000.00 $60,000.00 1 $60,000.00 JUSTIFICATION FOR TRANSFER REQUEST The Public Works Fleet Division is requesting to transfer funds from Vehicle Maintenance's"Outside vehicle maintenance account"to Vehicle Maintenance's"Overtime Salaries"to cover Mandatory operation costs, short staffing and to cover State mandatory Preventative Maintenance Inspections (PMI). The result of short staffing has caused Fleet Administration to fall back on meeting timely deadlines and the daily functions of this division. Requested B : , c q Y t.. Depa went Head Signature Department FINANCE USE ONLY COUNCIL ACTION REQUIREDINOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 BUDGET AMENDMENT REQUEST FY 2014-2015 DATE: 8/26/2014 Transfer TO: Transfer FROM: DR CR ACCOUNT NUMBER AMOUNT ACCOUNT NUMBER AMOUNT 635-400-0001*5015 $5,000-00 635-400-0100*5173 $5,000.00 $5,000.00 $5,000.00 JUSTIFICATION FOR TRANSFER REQUEST The Public Works Fleet Division is requesting to transfer funds from Vehicle Maintenance's"Outside vehicle maintenance account"to Fleet Administration's"Overtime Salaries"to cover additional operation costs and short staffing. The result of short staffing has caused Fleet Administration to fall back on meeting timely deadlines and the daily functions of this division. Requested By: De artment Oead Signature Department FINANCE USE ONLY COUNCIL ACTION REQUIREDINOT REQUIRED DATE: APPROVED: APPROVED: DIRECTOR OF FINANCE DATE CITY MANAGER DATE 2014-373 FY 2014-2015 Forecasted Part Time Expenditure Summary Account No, �� Proje ted P4`fd-btll GL}String 1.F: MR In fn,.Anr"ian one 001-0031 Real Property $ 17,000.00 001-0036 Custodial Maintenance $ 276,000.00 001-0092 Street Light Maintenance $ 5,000.00 126-0088 Street Maintenance $ 17,000.00 527-0095 IWM Residential $ 157,951.00 527-0096 IWM Commercial $ 78,975.00 527-0098 Recycling $ 15,795.00 527-0099 ROW $ 300,000.00 Total $ 867,721.00 FY 2014-2015 Forecasted Overtime Expenditure Summary Account No. P ajected Endo Year 001-0025 Capital Projects $ 9,000.00 001-0026 Traffic Engineering $ 2,000.00 001-0037 Building Maintenance $ 23,000.00 126-0088 Street Maintenance $ 20,000.00 126-0093 Traffic Signal $ 40,000.00 132-0094 Sewer Maintenance $ 121,000.00 527-0095 IWM Residential $ 77,190.00 527-0096 IWM Commercial $ 128,625.62 527-0099 ROW $ 5,000.00 635-0001 Fleet Administration $ 5,000.00 635-0100 Fleet Vehicle $ 60,000.00 Total $ 490,815.62 Grand Total $ 1,358,536.62