HomeMy WebLinkAbout20- Public Works CITY OF SAN BER"DINO - REQUEST FNR COUNCIL ACTION
File No. 6.44
Authorization to Execute a Con-
From: ROGER G. HARDGRAVE Subject: sultant' s Agreement with JHK &
Associates for Traffic Forecaster
Dept: Public Works Model - Establishment of Addi-
tional Position of Civil Engi-
neering Assistant III
Synopsis of Previous Council action:
June , 1992 -- Allocation of $150 , 000 approved in 1992/93 Budget
for the 1/2G Sales Tax Fund.
02-15--93 -- Authorization granted to issue Request for Proposals
in connection with development of a Traffic
Forecasting Model.
Recommended motion:
Adopt resolution.
CC. Shauna Clark
Tim Steinhaus
Barbara Dillon
Jim Penman
Si to
Contact person: Roger G. Hardqrave Phone: 5025
Supporting data attached: Staff Report Ward: All
FUNDING REQUIREMENTS: Amount: $149 , 858 (1/2� Sales Tax-Local Funds)
Source: (Acct. No.) 129-309-57734
Acct. Description) Congestion Manage ent el
Finance:
Council Notes: </`✓ iv 7 S� / ��^�_ 'r
75-0262 Agenda Item No.z=12�
C I T Y OF S A N B E R N A R D I N 0
INTEROFFICE MEMORANDUM
CITY ADMINISTRATOR'S OFFICE
DATE: September 10, 1993
TO: Roger Hardgrave, Director of Public Works
FROM: Fred A. Wilson, Assistant City Administrator
SUBJECT: Additional Position of Civil Engineering Assistant III --
Traffic Forecasting Model
COPIES:
------------------------------------------------------
Attached is a copy of an item you submitted for the September 20th
Council Agenda requesting authorization to execute a consultant' s
agreement with JHK and Associates for a traffic forecaster model.
This will be placed on the September 20th Agenda without the second
motion concerning the establishment of an additional position of
Civil Engineering Assistant III since funding has not been fully
identified and agreed upon.
In addition, we need to discuss the merits of funding such a
position versus contracting out for the service. (See City
A ini trator' s Note on page 4) .
RE AA. WILSON
Assistant City Administrator
FAW/dj n
Attachment
r
JCITY OF SAN BERIORDINO - REQUEST r )R COUNCIL ACTION
STAFF REPORT
Page 1 of 4
Both Caltrans and SCAG have conducted travel demand
forecasting activities in the Southern California area since the
early 1970 ' s . In 1984 , an effort was launched to model traffic
demand in Riverside and San Bernardino Counties (RIVSAN) . SANBAG
is currently striving to complete a model for the Congestion
Management Plan, based upon the most recent version of RIVSAN.
While the regional and sub-regional models have their
purposes, they cannot be detailed enough to meet the objectives
of city land use elements or specific street improvement
projects.
Section 8.F "TRANSPORTATION MODELING FOR THE CMP, " of the
Congestion Management Plan, lists the following four functions
that a traffic model for a local agency can provide:
• Annual forecasting of or on the CMP network for facil-
ity programming purposes.
• Forecasting in conjunction with Traffic Impact Analysis
(TIA) reports.
• Forecasting for specific corridor and subarea studies
("congestion management master plans" ) .
• Forecasting in association with the preparation of
deficiency plans.
Transportation modeling is a mathematical simulation of
vehicle travel at a future date on existing or proposed street
networks. It takes into consideration the socio-economic data
input, such as population, housing, employment, retail, to fore-
cast travel- based on the principle of attraction between traffic
generators and attractors.
Simply stated, the model divides the City into several
hundred zones, and simulates the travel interaction not only
between these zones , but also outside the City limits (inter-
regional travel) . All travel is assigned to street network based
on several factors, such as: travel time, street capacities,
mode of travel, etc. Once the model is established, it requires
constant update/maintenance effort (land use changes, development
growth, traffic volume monitoring/updates) .
The most common output derived from a transportation
modeling process includes daily and peak volumes, intersection
turning movement volumes, regional travel statistics, such as
vehicle miles traveled (VMT) , and input data for air quality
analysis models.
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75.0264
CITY OF SAN BERN RDINO - REQUEST r'1R COUNCIL ACTION
STAFF REPORT Page 2 of 4
Some useful application of model output includes trans-
portation systems alternative analysis, land use alternative
analysis - jobs/housing balance, general plan updates, developing
an equitable traffic system fee and the development of trans-
portation control measures (TCM) .
A City traffic forecasting model will allow the impacts of
a proposed development to be assessed. Also, the model can be
'used in updating the Circulation Element in the General Plan, and
provide data for traffic studies in Redevelopment Project Areas.
The Intermodal Surface Transportation Efficiency Act
(ISTEA) includes a requirement that projections of future traffic
be provided in support of a project financed with funds allocated
under this act.
A traffic model can be operated by a consultant or City
staff. In order to achieve consistency and quality control, we
recommend that the model be set up, by a consultant and operated
by City staff. The consultant will load the program and train
City staff on the operation of the model.
Operation of a traffic forecasting model is a meticulous
and time consuming process. Our best estimate at this time is
that one full-time personnel will be needed. At least two
additional personnel will be trained in the operation of the
model to provide back-up and consistency. It is anticipated that
an additional position of Civil Engineering Assistant III will be
needed to operate the model.
A high speed micro computer, with a large storage
capacity, plotter, and miscellaneous hardwares, will be required
to run the model. The cost of this equipment is estimated at
$20 , 000.
An amount of $150 , 000 has been allocated, under Account
No. 129-309-57734 , for the model. This amount will cover the
estimated cost for the consultant and acquisition cost of the
necessary hardware.
The annual cost for a Civil Engineering Assistant III , at
Step 1 , including variable benefits that rise with salary, is
estimated to be $50, 622 . It is proposed that the salary costs
for this additional position be provided as follows:
Economic Development Agency (1/2) - $23 , 628
Reimbursement of Costs by Consultants 10 , 000
Traffic Systems Fee Fund 13, 628
Total Cost - Salary & Variable - $47 , 256
Benefits
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75-0264
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CITY OF SAN BERN RDINO - REQUEST i"IR COUNCIL ACTION
STAFF REPORT Page 3 of 4
Consultants will need traffic forecasting data in order to
prepare traffic studies (or Traffic Impact Analysis) , for new de-
velopments. They may be able to produce this data on their own,
or reimburse the City for the costs incurred in producing the
data that they need for their studies .
Most other cities within the surrounding area are in the
,process of acquiring traffic models. Any city without a model
could be at a distinct disadvantage in a conflict resolution
process with another local agency.
Requests for Proposals to develop the Traffic Model were
sent to the following Traffic Engineering firms that specialize
in this field:
1 . Robert D. Niehaus, Inc.
2 . Barton Aschman Associates
3 . Hank Mohle Associates
4 . Albert Grover Associates
5 . DKS Associates
6 . Robert Kahn, John Kain Associates
7 . Koove Engineering
8 . Parsons, Brinckerhoff, Quade & Douglas, Inc.
9 . Wilbur Smith Associates
10. JHK Associates
11 . Kaku Associates
Proposals were received from all firms except Kaku Associates .
On 07-09-93 , these proposals were reviewed with the con-
sultants by an interview panel comprised of the following
personnel:
1 . Ken Henderson, Executive Director, Development Dept.
2 . Mike Ainsworth, SCAG - Riverside
3. Bob Wirts - SANBAG
4 . Ogbonna Abarikwu - Public Works
5. Anwar Wagdy - Public Works
After carefully reviewing the experience and qualifica-
tions of the consultants, the firm of JHK and Associates was
selected as being the best equipped to provide the desired
services .
An Agreement has, therefore, been negotiated with JHK and
Associates. This agreement provides, in general , that JHK and
Associates will develop a transportation demand forecast model
which would be consistent with the County model and provide the
basis for (a) City General Plan update (b) Satisfying CMP and
8-31-93
75-0264
;I; OF SAN BERNAPDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT page 4 of 4
network deficiency forecast and mitigation (c) Conducting
traffic studies - specific plans, and corridor studies (d)
Developing equitable traffic system fees , etc.
Compensation for providing these services is not to exceed
$149 , 858 .00. This figure includes an amount of $20 ,000 for a
computer and appurtenant equipment.
The Agreement also provides for the consultant to furnish
the necessary micro computer and appurtenant equipment, subject
to the City' s MIS concurrence with the price and specifications.
We recommend that authorization be granted to execute the
Agreement with JHK & Associates , and that the establishment of an
additional position be approved.
City Administrator' s Note:
Prior to the establishment of an additional position of Civil
Engineering Assistant III, for the operation of the Traffic
Forecasting Model, funding must be fully identified and the merits
of operation by in-house staff versus contracting out must be
discussed indepth.
8-31-93
5-0264
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1 RESOLUTION NO. —
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH JHK & ASSOCIATES RELATING TO
3 PROFESSIONAL SERVICES FOR DEVELOPMENT OF A TRANSPORTATION DEMAND
FORECAST MODEL.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
of San Bernardino is Mayor
The of the City SECTION 1 . h 1 y
'] hereby authorized and directed to e.:ecute, on behalf of said
8 City, an Agreement with JHK & Associates relating to professional
9 services for the development of a Transportation Demand Forecast
10 Model , a copy of which agreement is attached hereto, marked
11 Exhibit "A" and incorporated herein by reference as fully as
12 though set forth at length.
13 SECTION 2 . The agreement shall not take effect until
14 fully signed and executed by both parties. The City shall not be
15 obligated hereunder unless and until the agreement is fully
16 executed and no oral agreement relating thereto shall be implied
17 or authorized.
18 SECTION 3. The authorization to execute the above-
19 referenced agreement is rescinded if the parties to the agreement
20 fail to execute it within sixty (60) days of the passage of this
21 resolution.
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8-31-93
RESO: EXECUTING AGREEMENT WITH JHK & ASSOCIATES FOR TRAFFIC
FORF STER MODEL.
1 I HEREBY CERTIFY that the foregoing resolution was duly
2 adopted by the Mayor and Common Council of the City of San
3 Bernardino at a meeting thereof, held on the
4 day of 1993, b the following vote to-wit:
wit:
g
5
Council Members: AYES
NAYS
ABSTAIN ABSENT
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6 NEGRETE
7 CURLIN
8 HERNANDEZ
9 OBERHELMAN
10 (OFFICE VACANT)
11 POPE-LUDLAM
12 MILLER
13
14
15 Rachel Clark, City Clerk
16 The foregoing resolution is hereby approved this
day of 1993 .
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18
Tom Minor, Mayor
19 Approved as to form City of San Bernardino
20 and legal content:
21 James F. Penman
City Attorney
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23 BY ,t..
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EXHIBIT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is made and entered into this day of
, 1993 , by and between the CITY OF SAN
BERNARDINO, California, a municipal corporation, hereinafter referred
to as the "CITY" and JHK & ASSOCIATES a California corporation,
hereinafter referred to as "ENGINEER" .
W I T N E S S E T H
WHEREAS, City desires to obtain professional services to develop
a transportation demand forecast model which would be consistent with
the San Bernardino County Model and forms the basis for the City's
General Plan - Circulation Element update, forecasts infrastructure
needs/costs and projects traffic volumes, capacity and levels of
service;
WHEREAS, in order to develop this model, it is necessary to
retain the professional services of a qualified engineering and
consulting firm; and
WHEREAS, Engineer is qualified to provide said professional
services; and
WHEREAS, San Bernardino City Council has elected to engage the
services of Engineer upon the terms and conditions as hereinafter set
forth.
NOW, THEREFORE, it is mutually agreed, as follows:
1. SCOPE OF SERVICES
Engineer shall perform those services specified in "Scope of
Services" , and as contained in the proposal dated 6-22-93 , a copy of
which is attached hereto as Exhibit 111" and incorporated as though set
forth in full.
2 . TERM OF AGREEMENT
The services of Engineer are to commence within thirty (30) days
after the City has authorized work to start by issuance of a Notice to
Proceed. The scheduled completion dates specifically set forth in
Exhibit 112" attached hereto and incorporated herein as though set forth
in full, will be adjusted by Engineer as the City authorizes the work.
Such adjustments shall require City approval prior to commencement of
performance of each phase. This Agreement shall expire as specified by
the Exhibit 112" schedule unless extended by written agreement of the
parties.
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3 . STANDARD OF PERFORMANCE
Engineer shall complete all work product and design in confor-
mance with California's Standard Specifications and Standard Drawings,
and the City of San Bernardino's Standard Drawings.
4 . CHANGES/EXTRA SERVICES
A. Performance of the work specified in the "Scope of Servic-
es", is made an obligation of Engineer under this Agreement, subject to
any changes made subsequently upon mutual agreement of the parties.
All such changes shall be incorporated by written amendments to this
Agreement and include any increase or decrease in the amount of compen-
sation due Engineer for the change in scope. Any change which has not
been so incorporated shall not be binding on either party.
B. No extra services shall be rendered by Engineer under this
Agreement unless such extra services are authorized, in writing, by
City prior to performance of such work. Authorized extra services
shall be invoiced based on Engineer's "Schedule of Hourly Rates" dated
08-31-93 , a copy of which is attached hereto as Exhibit 114" and
incorporated herein as though set forth in full.
5. COMPENSATION
A. The City shall reimburse the Engineer for actual costs
(including labor costs, employee benefits, overhead, profit, other
direct and indirect costs) incurred by the Engineer in performance of
the work, in an amount not to exceed $149,858 Actual costs shall
not exceed the estimated wage rates and other costs as set forth in
Exhibit 11311, attached hereto and incorporated herein as though set
forth in full.
B. Said compensation shall not be altered unless there is
significant alteration in the scope, complexity or character of the
work to be performed. Any such significant alteration shall be agreed
upon in writing by City and Engineer before commencement of performance
of such significant alteration by Engineer.
Any adjustment of the total cost of services will only be
permitted when the Engineer establishes and City has agreed, in
writing, that there has been, or is to be, a significant change in:
1. Scope, complexity, or character of the services to be
performed;
2. Conditions under which the work is required to be performed;
and
3 . Duration of work if the change from the time period speci-
fied in the Agreement for Completion of the work warrants
such adjustment.
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C. The Engineer is required to comply with all Federal, State
and local laws and ordinances applicable to the work. The Engineer is
required to comply with prevailing wage rates in accordance with Calif-
ornia Labor Code Section 1775.
6. PAYMENT BY CITY
A. The billings for all services rendered pursuant to this
Agreement shall be submitted monthly by Engineer to City and shall be
paid by City within twenty (20) days after receipt of same, excepting
any amounts disputed by City. Dispute over any invoiced amount shall
be noticed to the Engineer within ten (10) days of billing and a meet
and confer meeting for purposes of resolution of such dispute shall be
initiated by the City within ten (10) days of notice of such dispute.
Interest of 1-1/2 percent per month (but not exceeding the maximum rate
allowable by law) will be payable on any amounts not in dispute and not
paid within thirty (30) days of the billing date, payment thereafter to
be applied first to accrued interest and then to the principal unpaid
amount. On disputed amounts, interest shall accrue from thirty (30)
days of the invoice date if the amount in dispute is resolved in favor
of the Engineer. All tasks as specified in Exhibit 111" shall be
completed prior to final payment.
B. Section 9-10 of the Cal-Trans Standard Specifications is
hereby specifically waived and not applicable to this agreement. The
parties hereto otherwise agree not to be bound by any other require-
ments for arbitration of any dispute arising hereunder. Disputes shall
be resolved by agreement of the parties, or upon the failure of such
agreement, by direct application to the Courts.
C. Should litigation be necessary to enforce any term or
provision of this Agreement, or to collect any portion of the amount
payable under this Agreement, then all litigation and collection
expenses, witness fees, and court costs, and attorney's fees shall be
paid to the prevailing party.
7. SUPERVISION AND ACCEPTANCE OF SERVICES
A. The Director of Public Works of City, or his designee, shall
have the right of general supervision over all work performed by
Engineer and shall be City's agent with respect to obtaining Engineer's
compliance hereunder. No payment for any services rendered under this
Agreement shall be made without prior approval of the Director of
Public Works or his designee.
B. The Office of Traffic Safety, the National Highway Traffic
Administration, the Federal Highway Administration and the Administra-
tor may review and inspect the Engineer's activities during the
progress of the program.
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8. COMPLIANCE WITH CIVIL RIGHTS LAWS
Engineer hereby certifies that it will not discriminate against
any employee or applicant for employment because of race, color,
religion, sex, marital status or national origin. Engineer shall
promote affirmative action in its hiring practices and employee
policies for minorities and other designated classes in accordance with
federal, state and local laws. Such action shall include, but not be
limited to, the following: recruitment and recruitment advertising,
employment, upgrading, and promotion. In addition, Engineer shall not
exclude from participation under this Agreement any employee or
applicant for employment on the basis of age, handicap or religion in
compliance with State and Federal laws.
9. TERMINATION OF AGREEMENT
A. This agreement may be terminated by either party upon thirty
(30) days' written notice in the event of substantial failure of the
other party to perform in accordance with the terms of this Agreement.
Each party shall have twenty (20) days following date of such notice
within which to correct the substantial failure giving rise to such
notice. In the event of termination of this Agreement, City shall
within thirty (30) days pay Engineer for all the fees, charges and
services performed to City's satisfaction by Engineer, which finding of
satisfaction shall not be unreasonably withheld. Engineer hereby
covenants and agrees that upon termination of this Agreement for any
reason, Engineer will preserve and make immediately available to City,
or its designated representatives, maps, notes, correspondence, or
records related to work paid for by the City and required for its
timely completion, and to fully cooperate with City so that the work to
be accomplished under this Agreement may continue within forty-five
(45) days of termination. Any subsequent use of such incomplete
documents shall be at the sole risk of the City and the City agrees to
hold harmless and indemnify Engineer from any claims, losses, costs,
including Attorney's fees, and liability arising out of such use.
Engineer shall be compensated for such services in accordance with
Exhibit 114" .
B. This agreement may be terminated for the convenience of the
City upon thirty (30) days written notice to Engineer. Upon such
notice, Engineer shall provide work product to City and City shall
compensate Engineer in the manner set forth above.
C. Following the effective date of termination of this
Agreement pursuant to this section, the Agreement shall continue until
all obligations arising from such termination are satisfied.
10. CONTINGENCIES
In the event that, due to causes beyond the control of and
without the fault or negligence of Engineer, Engineer fails to meet any
of its obligations under this Agreement, and such failure shall not
constitute a default in performance, and the City may grant to Engineer
such extensions of time and make other arrangements or additions,
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excepting any increase in payment, as may be reasonable under the
circumstances. Increases in payment shall be made only under the
"changes" provision of this Agreement. Engineer shall notify City
within three (3) days in writing when it becomes aware of any event or
circumstance for which it claims or may claim an extension.
11. INDEPENDENT CONTRACTOR
Engineer shall act as an independent contractor in the perfor-
mance of the services provided for under this Agreement. Engineer
shall furnish such services in its own manner and in no respect shall
it be considered an agent or employee of City.
12 . ASSIGNMENT OR SUBCONTRACTING
Neither this Agreement, nor any portion thereof, may be assigned
by Engineer without the written consent of City. Any attempt by
Engineer to assign or subcontract any performance of this Agreement
without the written consent of the City shall be null and void and
shall constitute a breach of this Agreement. All subcontracts
exceeding $10, 000, shall contain all provisions of this contract.
13. NOTICES
All official notices relative to this Agreement shall be in
writing and addressed to the following representatives of Engineer and
City:
ENGINEER CITY
JHK & ASSOCIATES Mr. Roger Hardgrave
1650 Iowa Avenue, Suite 100 Director of Public Works/
Riverside, CA 92507 City Engineer
Mr. Steven A. Smith 300 North "D" Street
Associate Vice President San Bernardino, CA 92418
14. RESPONSIBILITIES OF PARTIES
A. The Engineer may reasonably rely upon the accuracy of data
provided through the City or its agents without independent evaluation.
B. The City shall pay all costs of inspection and permit fees.
Charges not specifically covered by the terms of this Agreement shall
be paid as agreed by the parties hereto at the time such costs arise;
but in no event shall the work to be performed hereunder cease as a
consequence of any unforeseen charges unless by mutual written agree-
ment of City and Engineer.
C. All tracings, survey notes, and other original documents are
instruments of service and shall remain the property of Engineer except .
where by law, precedent, or agreement these documents become public
property. All such documents or records shall be made accessible to
City. Engineer shall maintain all records for inspection by the City,
State, or their duly authorized representatives for a period of three
(3) years after final payment. Engineer shall stamp and sign all
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specifications, estimates, plans and engineering data furnished, and,
where appropriate, indicate registration number.
or [C. Upon completion of all work under this Agreement, Engineer
will transfer ownership an title to City of all programs, reports,
documents, plans and specifications. ]
15. CONSTRUCTION COST ESTIMATES
A. Any opinion of the Construction Cost prepared by Engineer
represents his judgment as a design professional and is supplied for
the general guidance of the City. Since Engineer has no control over
the cost of labor and material, or over competitive bidding or market
conditions, Engineer does not guarantee the accuracy of such opinions
as compared to contractor bids or actual cost to the City.
[B. If a Construction Cost limit is established by written
agreement between City and Engineer and specifically set forth in a
mutually agreed addendum to this Agreement, the following will apply:
1. The acceptance by City at any time during the
services of a revised opinion of Construction Cost in
excess of the then established cost limit will constitute
a corresponding revision in the Construction Cost limit to
the extent indicated in such revised opinion.
2. Any Construction Cost limit so established will
include a contingency of ten percent (10%) unless another
amount is agreed upon in writing.
3. Engineer will be permitted to determine what
types of materials, equipment and component systems are to
be included in the Drawings and Specifications and to make
reasonable adjustments in the general scope, extent and
character of the project to bring it within the cost
limit.
4. If the bidding or negotiating phase has not
commenced within six (6) months after completion of the
final Design Phase, the established Construction Cost
limit will not be binding on Engineer, and City shall
consent to an adjustment in such cost limit commensurate
with any applicable change in the general level of prices
in the construction industry between the date of comple-
tion of the Final Design Phase and the date on which
proposals or bids are sought.
5. If the lowest bona fide proposal or bid exceeds
the established Engineer's Construction Cost Estimate by
twenty percent (20%) or more, City shall (1) give written
approval to increase such cost limits, (2) authorize
negotiating or rebidding the Project within a reasonable
time, or (3) cooperate in revising the Project's general
scope, extent or character to the extent consistent with
the Project's requirements and with sound engineering
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practice. In the case of (3) , Engineer shall modify the
Contract Documents as necessary to bring the Construction
Cost within the cost limit. In lieu of other compensation
for services in making such modifications, City shall pay
Engineer, Engineer's cost of such services, all overhead
expenses and reimbursable expenses reasonably related
thereto, but not including profit, on account of such
services. The providing of such service will be the limit
of Engineer's responsibility in this regard and, having
done so, Engineer shall be entitled to payment for
services in accordance with this Agreement and will not
otherwise be liable for damages attributable to the lowest
bona fide proposal or bid exceeding the established
Construction Cost. ]
16. COVENANT AGAINST CONTINGENT FEE
Engineer warrants that no person or selling agency has been
employed or retained to solicit or secure this Agreement upon an
agreement or understanding for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees or bona fide established
commercial or selling agencies maintained by the Engineer for the
purpose of securing business. For breach or violation of this
warranty, City shall have the right to terminate this Agreement in
accordance with the clause permitting termination for cause and, at its
sole discretion, to deduct from the Agreement price or consideration,
or otherwise recover, the full amount of such commission, percentage,
brokerage or contingent fee.
17 . HOLD HARMLESS CAUSE
A. Engineer hereby agrees to hold City, its elective and
appointive boards, officers, and employees, harmless from any liability
for damage or claims for damage for personal injury including death, as
well as from claims for property damage, which may arise from Eng-
ineer's negligent acts, errors or omissions under this Agreement.
B. Engineer shall indemnify, defend and hold free and harmless
the City, its officers and its employees from all claims, damages,
costs, expenses, and liability, including, but not limited to attor-
ney's fees imposed upon them for any alleged infringement of patent
rights or copyrights of any person or persons in consequence of the use
by City, its officers, employees, agents and other duly authorized
representatives, of programs or processes supplied to City by Engineer
under this Agreement.
18. INDEMNITY
Engineer shall indemnify, defend and hold harmless City from and
against any and all claims, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses
(including attorney's fees) and liabilities, of, by, or with respect to
third parties, which arise solely from Engineer's negligent performance
of services under this Agreement. Engineer shall not be responsible
for, and City shall indemnify, defend and hold harmless Engineer from
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and against, any and all claims, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses
(including attorney's fees) and liabilities of, by or with respect to
third parties, which arise solely from the City's negligence. With
respect to any and all claims, demands, suits, actions, proceedings,
judgments, losses, damages, injuries, penalties, costs, expenses
(including attorney's fees) and liabilities of, by or with respect to
third parties, which arise from the joint or concurrent negligence of
Engineer and City, each party shall assume responsibility in proportion
to the degree of its respective fault.
19. LIABILITY/INSURANCE
A. Engineer's liability to the City for injury or damage to
persons or property arising out of work performed by the City and for
which legal liability may be found to rest upon Engineer other than for
professional errors and omissions, will be limited to $1, 000, 000. For
any damage on account of any error, omission or other professional
negligence Engineer's liability, will be limited to a sum not to exceed
$50, 000 or Engineer's fee, whichever is greater.
B. The City will require the Engineer to provide Workers
Compensation and comprehensive general liability insurance, including
completed operations and contractual liability, with coverage suffi-
cient to insure the Engineer's indemnity, as above required; and, such
insurance will include the City, the Engineer, their consultants, and
each of their officers, agents and employees as additional insureds.
C. Engineer shall provide evidence of insurance in the form of
a policy of insurance, in which the City is named as an additional
named insured to the extent of the coverage required by this Agreement.
20. VALIDITY
Should any provision herein be found or deemed to be invalid,
this Agreement shall be construed as not containing such provision, and
all other provisions which are otherwise lawful shall remain in full
force and affect, and to this end the provisions of this Agreement are
declared to be severable.
21. ENTIRE AGREEMENT
This Agreement represents the entire and integrated agreement
between the parties hereto and supersedes all prior and contemporaneous
negotiations, representations, understandings and agreements, whether
written or oral, with respect to the subject matter thereof. This
Agreement may be amended only by written instrument signed by both
parties.
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AGREEMENT FOR: THE DEVELOPMENT OF A TRANSPORTATION DEMAND FORECAST
MODEL
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed on the date written above by their duly authorized
officers on their behalf.
ATTEST: JHK & ASSOCIATES
BY: By:
RACHEL CLARK, City Clerk President
CITY OF SAN BERNARDINO,
a municipal corporation
By:
TOM MINOR, Mayor
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
By:
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SCOPE OF WORK FOR THE
PREPARATION OF A TRANSPORTATION DEMAND FORECAST MODEL
AND DOCUMENTATION FOR THE
CITY OF SAN BERNARDINO
PROJECT OBJECTIVES
The primary objective of this effort is to develop a transportation
forecast model that is consistent with the San Bernardino County
Comprehensive Transportation Plan (SBCCTP) model, satisfies the
Congestion Management Program (CMP) , and effectively forecasts
traffic volumes to determine capacity and infrastructure needs.
The model output should also provide bases for forecasting right-
s of-way needs, estimating infrastructure costs and evaluating
project development traffic impacts. The model shall forecast the
following:
• Build-out land use of the City's General Plan
• SCAG horizon year
• Horizon year for near-term project analysis.
To meet the objectives specified, JHK shall design the model to
accomplish the following minimum tasks:
• Provide bases for conducting link and intersection
Capacity/LOS analyses for ADT, AM-peak and PM-peak hours
(using interactive software) .
• Maintain land use data, and conduct trip generation,
distribution and assignment consistent with the SBCCTP,
Congestion Management Program (CMP) , General Plan, etc.
• Conduct land use and street system alternative analyses
to forecast network deficiencies (link and intersection) .
• Determine potential mitigations and right-of-way
requirements for baseline and subsequent scenarios, and
estimate potential developer fees.
• Evaluate specific plans, conduct corridor studies, etc.
The model shall be designed as a focused model, based on the SBCCTP
model. A windowing procedure easily executable by City Staff shall
be devised for extracting subarea models out of the master model in
order to achieve faster run times. The validation year shall be
1990, and model data sets shall be developed for build out, 2010,
and an intermediate year to be designated in conjunction with the
City and SCAG.
1
EXHIBIT " 1"
To minimize cost and ensure consistency, the following information
resources shall be reviewed and incorporated into the modelling
effort:
• The City' s prior transportation model and General Plan
circulation element.
• The City' s Geographic Information System (GIS) .
• Norton Air Force Base reuse model.
• SBCCTP model.
• Traffic count data - City database.
To reflect current traffic conditions, JHK shall collect traffic
counts totally the equivalent of 25 or more each of AM and PM peak
hour turning movement counts (i.e. , 50 peak hours) , at agreed upon
locations.
INFORMATION TO BE PROVIDED BY THE CITY OF SAN BERNARDINO
The City of San Bernardino shall provide the following:
• Existing traffic count data and data on existing link
characteristics (e.g. no. of lanes)
• List of intersections, ranked by importance of analysis
• General Plan map showing land use type and the
circulation system
• Definition of each land use category
• Land area for each land use type by zone from the GIS
system (once the TAZ system is defined by the Consultant)
• Land use data and zone map from the prior City
transportation model
• Future improvements in transportation links and year to
be constructed
• Forecast of land development by TAZ for each year to be
modeled prior to the buildout year
• Sources of vacancy rates for commercial and multifamily
residential land uses
2
4
WORK TASKS
TASK 0: MAKE KEY MODEL DESIGN DECISIONS
JHK shall work with staff from pertinent City departments to make
model design decisions to ensure that a broad range perspectives
and inputs form the basis for developing this model. JHK working
together with staff shall establish a model advisory group to
consist of City staff, SANBAG and SCAG. This group will serve as
an advisory committee and information clearing house, and may meet
bi-monthly through the duration of this project. JHK shall
identify initial key issues and hold a working session with staff
to establish a clear direction. Key issues will include the land
use categories to be used, the type of land use data that can be
maintained by the City, and interface with the City's GIS system.
After the working session, the Consultant shall prepare a brief
memorandum detailing the key modeling decisions.
TASK 1: DEFINE TRAFFIC ANALYSES ZONES (TAZ's)
The Consultant, in consultation with the City, shall determine the
ultimate number of zones required to conduct a reasonably accurate
analyses at the collector street level. Zone numbering shall be
designed to allow summarization of data by subarea (e.g. Verdemont,
Tri-City, Downtown, etc) , so that they can be evaluated as a unit.
SBCCTP zones immediately surrounding the City boundaries should be
disaggregated to provide an adequate buffer area.
The following factors should be considered in determining TAZ
boundaries:
• Geographic boundaries (flood control channels, etc. ) .
• Socio-economic data blocks (census tracts, specific
plans, etc. ) .
• SBCCTP model zone boundaries.
• Population densities (downtown and other intense use
areas may be analyzed at the block level) .
• Highways, railroads, utility easements, city boundary
lines, etc.
JHK shall furnish an equivalency table outlining the relationship
between the City model zones and SBCCTP zones, in order to show
consistency with the SBCCTP model and conformance with the CMP for
trip generation, distribution, and assignment. The Consultant
shall also provide a figure representing how the City model zones
fit into the SBCCTP model zones. Along with tables and figures,
the Consultant shall submit a summary of all the assumptions,
methods and step-by-step procedure of how Task 1 was accomplished.
3
4
TASK 2: DEVELOP HIGHWAY NETWORK
The proposed model network shall be developed to reflect the
following minimum functional classifications per the City of San
Bernardino General Plan Circulation Element:
• Freeways.
• Major Arterials.
• Secondary Arterials.
• Collector Streets.
Known or projected network changes, such as, the Orange Show Road
extension, Route 30, the North/South arterial, Pepper Linden and
any potential changes in area network due to Norton reuse plan
should be accounted for in the future model network.
A separate HOV network for surrounding freeways and major arterials
within the City shall also be developed and coded as part of the
network development process. The Consultant shall submit a summary
of the process undertaken to develop the network along with plots
of the network for all scenarios.
TASK 3: DATA COMPILATION AND TRIP GENERATION PROCESS
Land use and trip generation data shall be defined by zone.
Buildout land use forecast should be based on the City of San
Bernardino General Plan, with modifications made to reflect any
amendments approved since its adoption.
A table of existing and future land use shall be submitted for
review, before being utilized in the model. Proposed trip
generation rates and trip purpose splits by land use type shall
also be submitted for review. Five trip purposes are anticipated
for trip generation in the City, consistent with the trip purposes
in the SBCCTP model. Where sufficient data are available, trip
generation rates should reflect local conditions.
The land use coding and trip generation process shall be automated
through a spreadsheet interface to facilitate easy and direct
future editing needs.
The base model shall be calibrated and validated for consistency
with existing land use (consideration should be given to existing
vacancy rates) and SBCCTP. The Consultant shall estimate vacancy
rates based on information obtained from area real estate
monitoring agencies. At the completion of Task 3, a summary report
shall be submitted.
4
look
TASK 4: TRAFFIC DISTRIBUTION/ASSIGNMENT
Trip distribution and assignment processes shall be consistent with
the processes in the SBCCTP model. The Consultant shall prepare
and submit for review a speed/capacity table for trip
distributions/assignments as well as maps of the resultant
raw/refined link/intersection volumes.
Determine link and intersection capacity/LOS per CMP guidelines
using three time period trip assignments: AM-peak, PM-peak, and
off-peak. ADT volumes shall be calculated from the sum of the
three assignments. As a minimum, the following scenarios should be
analyzed and discussed: General Plan buildout, CMP forecast year,
and SBCCTP model horizon year (2010) . A summary of all key
assumptions, methods and procedures shall be submitted.
TASK 5: VALIDATION AND DOCUMENTATION REPORT
In consultation with staff, JHK shall propose screenline locations
for use in the validation. Screenlines should represent
north/south and east/west directions with anticipated maximum 10%
error tolerance per screenline. Maximum tolerance for individual
links within the screenlines should not exceed 15% for major
arterials and 20% for high volume secondary/collector streets.
JHK shall prepare a menu driven module which would interface with
Tranplan output files to accomplish the following minimum tasks:
o Automated forecast volume refinements.
o Link/intersection capacity analyses.
o Level of Service determination.
o Highlight deficient links/intersections per preset
criteria.
The said module software shall be designed with manual override
capabilities as well as provide batch processing for group or
isolated intersections.
At the end of this task JHK shall prepare and submit a model
validation and documentation report. The intent is to develop a
comprehensive documentation which includes all model assumptions
with background information supporting each aspect of this task.
Standard TRANPLAN procedures do not require description in the
model documentation. However, a flow chart showing the various
steps or modules in the model execution process shall be included
as part of the documentation report.
5
TASK 6: PRESENTATION OF MODEL RESULTS
The Consultant will assist staff in presenting the results of the
modelling effort to appropriate legislative bodies and agencies in
order to secure approvals and adoption. Four (4) meetings at three
(3) hours per meeting are required. (These meetings do not include
those with the advisory committee. )
The Consultant shall outline in chronological order results, maps,
tables, figures and other products of the entire modelling
exercise. Compile a comprehensive report encompassing all facets
of the modelling effort, methodology, results, summary and
conclusions. Prepare and submit a final traffic analyses zone map,
highway network maps and trip tables for the various transportation
analyses scenarios.
TASK 7 : TECHNICAL SUPPORT AND STAFF TRAINING
JHK shall provide hands-on training to City staff in the following
areas:
I�
• Transportation demand modelling process.
li Computer hardware and software setup.
• Data input/output and text/graphics editing.
• Output interpretation and utilization.
I
The training shall be provided in four day-long sessions, separated
by approximately one week. The time between sessions will provide
an opportunity for staff to practice the lessons learned from each
session. Along with the training sessions, Consultant shall
6 prepare and submit to the City, a documented step-by-step outline
of all phases of model input/output format and assumptions utilized
in the model development.
As part of the staff training and a significant product of the
project, the Consultant shall work with City staff to define a
transportation analysis case study. The purpose of the case study
will be to assist the staff in exercising the model for an actual
application in the City, serving the dual purpose of helping to
train the staff, while at the same time producing information that
study
will be of benefit to the City. A probable ca se ud y application
will be the identification of future roadway deficiencies and
costs. The information will be developed in a form that, in
conjunction with the land use data, will allow the calculation of
developer fees that would be required to support the transportation
program.
6
Aft
The Consultant shall work with City staff to prepare a report on
results of the case study. The report will be prepared by JHK with
input from City staff.
In addition to the hands-on training, the Consultant shall provide
for question-and-answer assistance for a six month period following
delivery of the final model by the Consultant. This will primarily
include telephone consultation, with up to one site visit per
month.
TASK 8: SOFTWARE/HARDWARE REQUIREMENTS
Software Requirements
(1) The modelling software shall be the latest Tranplan
version with OS/2 and network capabilities.
(2) JHK shall prepare a menu driven software module for
landuse/trip generation development and forecast volume
refinement.
(3) The consultant shall provide a procedure/module for
conducting link/intersection capacity/level of service
analyses.
Items 2 and 3 above shall be designed to interface with Tranplan,
be menu driven to the extent possible, and possess manual override
features.
In addition to traffic volume forecasting, the model and the
intersection analysis interface software should as a minimum
provide the platform for conducting these tasks:
• Subarea analysis (windowing) .
• Select link and zone analysis.
• Intersection capacity analysis and level of service using
the HCM methodology.
• Forecast turning movements.
• Total vehicle trips, vehicle mile and vehicle hour (VT,
VMT & VHT) summaries.
Hardware Requirements
(1) The minimum personal computer required for this model
shall be a 486/66 with 256K cache, two local buses, 500Mb
hard disk, floppies and an internal tape backup system.
(2) An HP 650C inkjet plotter.
7
(3) Other miscellaneous but essential items, should include
a mouse, digitizer, diskettes, map files, computer desks,
interface cables, etc.
Software/Hardware Acquisition
JHK shall be responsible for developing and supplying all necessary
interface software modules outlined in this scope for the
accomplishment of the project objectives.
As part of this scope, the Consultant may be retained to acquire
Tranplan as well as purchase and deliver the hardwares and other
softwares specified below. Should the consultant be required to
assist with these acquisitions, all software manuals, licenses and
registrations shall still be duly documented in the City's name.
In anticipation of assisting with this acquisition, listed below is
a break down cost estimate for anticipated software and hardwares
necessary for running and maintaining the model.
Itemized Estimated Cost For Purchasing Pertinent
Software/Hardwares:
Latest Tranplan OS/2, w/network editor.
Latest versions of Microsoft Windows, Dos, etc.
A 16Mb Intel 486 DX2/66 Mhz. , w/256K Cache, 238 pin ZIF
socket for P24T, 2 local bus slots, Graphics accelerator
2Mb 1280 x 1024 SVGA card; 540Mb IDE multi I/O with cache
hard drive; 3.50" & 5.25" floppies, 1Gb 8mm internal tape
backup; Logitech digitizing tablet and mouse; 17" SVGA
non-interlaced at 1280 x 1024, .26dp color monitor;
14, 400 bps fax/modem; Full size tower case w/dual fans,
(with all hardware manuals and drivers must be delivered
with system) .
- An HP 650C inkjet plotter.
Miscellaneous items such as, interface cables; map files;
diskettes; computer furniture; etc.
An estimated total of up to $20, 000.00 must be budgeted for the
specified hardware/software requirements.
The proposed list of softwares/equipment and associated costs shall
be reviewed and possibly revised with City staff before
procurement.
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SCHEDULE OF HOURLY RATES AND DIRECT EXPENSES
Hourly Rates Hourly Rates
Vice President $50.00
Senior Engineer (Range) $27.00- 36.00
Engineer $23.00- 27.00
Technician/Clerical/Graphics $13.00
Direct Expenses
Local Travel: $0.25 per mile
Computer Time: $10.00/hour modeling computers
5.00/hour others
EXHIBIT 4 ( a )
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